WORK PERMIT SYSTEM

Revision 01

Date: 21 December 2023

Contract No: 6600045702

Maintenance and Repair of JAZAN Abha Right of Way
Saad Hussein Bin Khammash & Sons Company Work Permit Policy& Procedure

1. Policy & Purpose .............................................................................................1

2. Definitions ........................................................................................................1
3. Requirements ................................................................................................. 2
4. Statement.......................................................................................................... 2
5. Responsibilities ................................................................................................4
6. Right to Stop Work and Cancel Permits.......................................................6
7. Closing Work Permits.....................................................................................6
8. Certification of Issuers and Receivers of Work Permits..............................6
9. Periodic Reviews……………………………………………………………..7

1. Policy & Purpose :-

The purpose of this policy and procedure is to describe the procedures to be employed to ensure that
all tasks that are required to be controlled by the use of a Permit to Work are managed appropriately
and that the issue, operation and closure of a permit to work. Saad Hussein Bin Khammash & Sons
Company is carried out in a formal standardized and effective manner, and ensure that Permit to
Work documents are used correctly and in line with Company policy. This System addresses the
duties and responsibilities placed upon the Company and its employees, contractors, agency staff,
and all others by the Permit to Work policy.

2. Definition :-

2.1 Restricted areas:- Those areas or activities which have been designated by department
Managers as requiring the work permit procedure. These include all areas where
hydrocarbons, flammable liquids or gases, or toxic agents are handled, stored, piped, or
processed in bulk quantities. The following areas are examples of "restricted areas":
petroleum processing plants, pump stations, bulk plants, tank farms, air fueling operations,
loading piers, hydrocarbon containing pipelines and pipeline corridors, oil and gas wells, gas
plants, water and gas injection wells and pipelines, water or sewage treatment plants, marine
vessels, gasoline service stations, areas where explosives or radioactive materials are used or
stored and areas within 15 m (50 ft.) of power lines.
 2.2 Work permit issuers:- Supervisors who are certified by their division or department
Heads to issue work permits for restricted areas under their supervision.

2.3 Work permit receivers:- Craft supervisors, craftsmen, or other company employees who
Have been certified by their division or department heads, and contractor employees sponsored
by organization heads to sign and receive work permits.

2.4 Designated representatives:- Employees designated by the issuer, who must be experienced,
competent and familiar with the requirements of the work permit system and be able to perform
the duties associated with issuing work permits. Designated representatives cannot sign work
permits.

3 Requirements:-

The Company requires that all Permits to Work are effectively and appropriately used for the right
reasons and are NOT to be used for other reasons such as an authority for contractors to carry out
routine tasks, etc. They will only be prepared, authorized and issued by a person who has been
appointed to issue them in writing and has received formal training in the importance, management
and use of Permits to Work.

Permits will only be prepared, issued and utilized in strict compliance with the requirements of this
policy and supporting procedure.

4 Statement:-

3.1 The work permit system authorizes specific construction, maintenance, inspection, or repair to be
Conducted in the company's restricted areas. The system is intended to be applied to those jobs
Which represent a potential hazard to company operations, facilities, personnel, or equipment?
Low risk jobs, as determined by the operating organization, may be exempted from the work
Permit system. Low risk jobs are those which management determines can be conducted safely
Without work permits and may include carpentry, inspections in non-hazardous areas, cleaning or
Lubricating of non-hydrocarbon equipment, and certain classes of non-flash photography. In such
cases, the operating organization must maintain adequate control and account for personnel in the
Restricted area.

3.2 Work permit forms (Yellow, Red, Blue and Green) must be issued, as appropriate for specific
work on a specific site. These work permit forms are for all types of work in restricted areas.
Work permits must be issued for any of the work or combination of the work identified below:
 3.2.1 Release of hazardous liquids or gases is any work that has the potential for actual or
possible release of flammable, combustible, toxic and injurious materials, in levels that
can pose a hazard to personnel, property or the environment. Use Saudi Aramco form
(Yellow). A release permit is not intended to authorize a release but to ensure that if there
is a potential for release, all appropriate precautions are taken.
Example: Opening a hydrocarbon or steam line to drain a vessel (Note: in most cases a cold work
permit is also required).

3.2.2 Hot work is any work that develops sparks, flames, or heat sufficient to cause ignition.
This work permit will apply to the use of spark or flame producing tools and equipment,
including the use of internal combustion engines in restricted areas. This work permit is
also required for open flames, welding or torch cutting within 30 m (100 ft.) of a pipeline
or facility containing hydrocarbons in non-restricted areas. Use Saudi Aramco form
(Red – white form with red text and border).
Examples: Work on or in close proximity to live electrical apparatus or use of unapproved
Electrical devices (e.g. computers, bioscopes and cellular phones) in a classified area,
when a vehicle enters a plant, welding, torch use, grinding, blasting, etc.

3.2.3 Cold work is work that will not produce sufficient energy to ignite flammable
atmospheres/materials. Use Saudi Aramco form (Blue).
Examples: Work with hand tools, sand removal, asbestos removal or repair, scaffold erection,
brush painting, etc.

3.2.4 Confined space entry is the entry of personnel into any space or structure (i.e., tank,
vessel, vault, excavations when 1.2 m (4 ft.) or deeper, etc.) not normally intended for
human occupancy, where entry, movement within, or exit is restricted. Use Saudi Aramco
form (GREEN).
Examples: Tank cleaning, tank inspection, or work in sewers or trenches 1.2 m. (4 ft.) or deeper.
(Note: In most cases a hot or cold work permit is also required.)

3.3 Work may also be subject to requirements or regulations as stated in the General Instruction
Manual, Refinery Instruction Manual, Operations Instruction Manual, Terminal Instruction
Manual, Gas Plant Instructions, or other facility operations manuals.
5. Responsibilities:-

The Board of Directors are responsible for:

 Ensuring the effective implementation of the Permit to Work policy and procedures.
 Allocating sufficient resources to enable the policy/procedures to be delivered.
 Monitoring the overall effectiveness of the policy and procedures.

Senior Managers are responsible for ensuring that:

 All managers under their control, are aware of the requirements of this policy/procedure and are
trained and appointed in writing.
 All operations controlled by a Permit to Work are carried out in full compliance with Company
policy and that it is communicated and delegated to the respective operational managers.
 They routinely monitor and review the activities carried out under a Permit to Work.

Operational Managers are responsible for:

 The communication of the Permit to Work policy and procedure, to all employees and/or
contractors affected by it.
 The identification of all tasks and activities that will require to be controlled through a Permit to
Work.
 Establishing, populating and maintaining a Permit to Work Register of documents issued, and
subsequently closed out, or appropriate continuation register, at their respective locations.
 Ensuring that all Permits to Work are issued and managed as described within this
policy/procedure and associated documentation.
 Ensuring that all documentation used in support of a Permit to Work is retained with the permit in
question, and retained for audit purposes for at least 4 years.
 Nominating, arranging formal Company training, and appointing (in writing), suitable personnel
authorized to issue Permits to Work, and maintain copies of the relating documents for audit
purposes.
5.1 Permit Issuer (Appointed Person)
The permit issuer will be an authorized Appointed Person who has been appointed in writing on
form. They must have a reasonable working knowledge of the work process to be carried out, and
have received formal Company training in completing Permits to Work.
They should be able to demonstrate a clear understanding of the principles of the Permit to Work
system.
 They will be responsible for:-
 Selecting, preparing, issuing monitoring and cancelling the Permit to Work Forms pertinent to
the work being carried out.
 Allocate each Permit to Work with a unique serial number from the location’s Permit to Work
Register or continuation register.
 Discuss the work to be undertaken with the permit receiver, to confirm all hazards, controls,
etc. and enter all these points on the Permit to Work form as appropriate.
 Arranging for the prominent display of a copy of the permit at a suitable location at all times
whilst work is ongoing.
 Monitor the work to validate compliance with detailed work instructions and control measures
and record this.
 Remaining on site for the duration of the permit. If the Issuer has to leave site then the permit
must be closed off and a new one issued by another appointed person.
 Ensure that any other Company procedures, such as Isolation or Pass over Padlock, are
implemented where required.
 Ensuring that such ancillary equipment necessary to comply with the permit conditions, such
as padlocks, multi-lock hasps, warning labels and notices are available for use prior to the
permit being issued.

5.2 Permit Receiver

The permit receiver must be able to demonstrate to the Issuer, that they understand the contents
and conditions imposed by the permit, and that both parties agree the scope and extent of the
permit conditions before it is accepted by the receiver.
They will also be responsible for:-
 Ensuring that all persons (supervised by the receiver) working on the job have the scope and
conditions of the permit explained to them.
 Exercising a suitable level of supervision, sufficient to ensure the conditions of the permit are
observed.
 Ensure that if they make any changes to the process that deviates from the details within the
Risk Assessment/Method Statements, they are to stop and inform the permit issuer of the
changes before carrying on with the work and make the necessary changes to their
documentation.
 Ensuring that all personnel, equipment, articles and substances (under the receiver’s control)
are removed from the area on completion or suspension of the work activity. At the end of the
shift (or working day, whichever is sooner), the permit must be cleared and cancelled.

NOTE: In order to be effective, a Permit to Work cannot be issued and accepted by the same
person.
6.0 RIGHT TO STOP WORK AND CANCEL PERMITS:-

6.1 The issuer may stop a job and withdraw a work permit if he determines that safety of the job
does not meet the conditions specified on the work permit.
6.1.1 When work is stopped the issuer must pick up the work permit, write on the permit the
reasons for the work cancellation, the time, and other relevant information.
6.1.2 When conditions are safe again the issuer may issue a new work permit.

6.2 The receiver has the responsibility to stop work and advise the issuer of his action any time he
determines that the conditions of the job do not meet the conditions on the work permit. He and
the issuer shall take action to correct deficiencies and resume the job.

6.3 All unnecessary personnel whose presence adversely affects the safety of the job must be kept
away from the job site or work shall be stopped.

6.4 All work permits are cancelled in the event of an emergency, such as a fire or toxic release.
Permits may be re-issued once the “all clear” has been declared and the work sites have been
returned to their pre-emergency conditions.

6.5 If an unsafe condition develops when neither the issuer nor the receiver is available at the work
site, the issuer’s designated representative or the receiver’s delegate has the authority to stop the
job.

7.0 CLOSING WORK PERMITS:-

7.1 Work permits shall be closed by both the issuer and the receiver signing the permit. When
distance and remoteness make signing impractical, an alternative closing method is determined
and stated on the work permit when it is issued. Both the issuer (or his designated
representative) and receiver shall conduct a site inspection to ensure that the work area has been
returned to its pre-work permit condition before the work permit can be closed. If the work has
not been completed, the work site shall be left in a safe and secure condition.

8.0 CERTIFICATION OF ISSUERS AND RECEIVERS OF WORK PERMITS:-

8.1 Work permit courses are conducted by the Training & Career Development. The purpose of the
courses is to acquaint potential issuers/receivers/gas testers with the work permit system, to
administer written tests and to issue work permit certificates to successful candidates.

8.2 Issuer candidates are required to successfully complete both the Gas Tester and Hazard
Recognition courses as pre-requisites before being allowed to take the issuer’s certification
exam. Both of these courses must be completed every two years.
 8.3 Work permit certificates will be issued by Training & Career Development to the employee’s
management indicating that they have successfully completed the certification exam for issuers,
receivers, and/or gas testers as appropriate. Only when the certificate is signed by the
employee's own division head, or in case of a contractor by his proponent organization division
head, does the candidate become a certified issuer or receiver. Non-Saudi Aramco contractors
will be certified by the Projects Review & Coordination Division, Saudi Aramco Affairs
Services Department.

8.4 The signing of a certificate provides a written record of the division head’s and/or manager’s
acceptance that an issuer or receiver has sufficient knowledge and/or skills to perform assigned
functions in restricted areas. This acceptance also indicates that an issuer or receiver
understands the contents of this General Instruction.

8.5 Any person issuing or receiving a work permit must have in his possession a valid issuer's or
receiver's work permit certificate, as appropriate, at the time of issuing or receiving permits.

8.6 All organizations must maintain records of their work permit issuer/receiver certified personnel.
Certificates expire two years after the date of issue. Accordingly, the issuers and receivers must
be recertified every two years. Certificates cannot be extended, and will not be reissued when an
employee transfers to another organization if there is less than 6 months remaining on the term
of the certificate. If less than 6 months remains on the validity of the certificate, the issuer,
receiver or gas tester must be recertified. If more than 6 months remains, the reissued
certificates will have the same expiration as the original. Valid certificates can be reissued upon
written request from the proponent organization’s division head, with a copy of the original
certificate attached.

9.0 PERIODIC REVIEWS:-

9.1 All organizations are required to review their own operations to ensure compliance with this
General Instruction. In addition, Loss Prevention will conduct periodic reviews of the work
permit system.

*****
 Date:21 December 2023

HEALTH, SAFETY AND ENVIRONMENT SAFETY PROGRAM (Internal Co. Policy )

 We place a high value on the safety and health of our employees. We are committed to providing a safe workplace for all employees and
have developed this program for injury prevention to involve management, supervisors, and employees in identifying and eliminating
hazards that may develop during our work process.

 Job is as important as this company's basic safety and health policy, and employee not violating of safety rules health law or injured
complete the job.

 Employees are required to comply with all company safety and health rules and are encouraged to actively participate in identifying ways to
make our company a safe place to work.

 Supervisors are responsible for the safety and health of their employees and, as a part of their daily duties, Must check the workplace unsafe
conditions, watch employees their unsafe actions, and take the appropriate action to eliminate the hazards.

 Management will provide a safety competent person each project. We will develop a system for identifying and correcting hazards. We will
provide initial training for employees and supervisors and we will establish a disciplinary policy to ensure that company safety and health
policies are followed.

 Each project Engineer evaluates supervisors and foreman every month to make sure they carry out their responsibilities as described in this
program..
 Ensure that incidents are fully investigated and corrective action is taken to prevent the hazardous conditions or behaviors from happening
again..

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 1
  Ensure that a record of injuries and illnesses is maintained as described in this program..

 Report unsafe practices or conditions of supervising the area where the hazard was observed

SUPERVISOR RESPONSIBILITIES

1. Ensure that each employee has received initial orientation before beginning work.
2. Ensure that each employee is competent or has received training on safe operation of equipment or tasks before starting work.
3. Ensure that each employee receives required personal protective equipment (PPE) before starting work on a project requiring PPE.
4. Perform a daily safety check of the work area. Promptly correct any hazards you find.
5. Observe the employees you supervise while they are working. Promptly correct any unsafe behavior. Provide additional training and take
corrective action as necessary.
6. Document employee evaluations.
7. Set a good example for employees by following the safety and health rules and attending required training.
8. Investigate all incidents in your area and report findings to management.
9. Talk to management about changes to work practices or equipment that will improve employee safety and health.

EMPLOYEE RESPONSIBILITIES

1. Follow the safety and health rules established by your company, Report unsafe conditions, or actions to your supervisor or safety and health
competent representative promptly.
2. Report all work-related injuries and illnesses to your supervisor immediately, regardless of how minor they may seem.
3. Report all near miss incidents to your supervisor immediately.
4. Always use personal protective equipment that is in good working condition when it is required.
5. Do not remove or change any safety device or safeguard provided for your protection.
6. Encourage your co-workers to use safe work practices on the job.
7. Make suggestions to your supervisor, safety and health competent representative, or management about changes that will improve employee
safety and health.

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SAFETY AND HEALTH (Safety Officer/Competent Person)

The safety Officer or Competent person should meet at least (Alternately) every site and observe Information from the monthly inspections of their
areas.

1. Conducting a monthly self-inspection of the area they represent.

2. Communicating with the employees they represent on safety and health issues.
3. Encouraging safe work practices among co-workers.
4. Conducting Safety Tool Meeting every week.
5. Keep your accommodations rooms in hygienic condition.
6. Awareness self-dignity at site.
7. Awareness of PPE usage impartments.

8. Awareness of Housekeeping (Work area cleaning) impartments.

9. First Aid awareness.
10. Identifying hazards and elimination.

GENERAL EMPLOYEE SAFETY MEETING

All employees are required to attend a monthly safety and health meeting. This meeting will help identify safety and health problems, develop
solutions, provide training, and evaluate the effectiveness of the safety and health program

INJURIES AND ILLNESS REPORTING

Employees are required to report any injury or work-related illness to their immediate supervisor regardless of how serious. Minor injuries such as
cuts and scrapes will be entered on the first aid treatment and send them for medical support if needful necessary.

Safety Officer/Competent Person / Supervisor – will follow.

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 Investigate all injuries and illnesses in their work area, including serious first-aid cases and near miss incidents. Provide all incident
investigation report forms to the safety and health manager/company HR. / personnel office within three days of the incident.

ACCIDENT / INCIDENT INVESTIGATIONS PROCEDURE

If an employee dies while working or within 30 days of the initial accident/incident causing an injury or illness, or when three or more employees
are admitted to the hospital as a result of a work-related accident/incident,

Whenever there is an incident that results in death or serious injuries or illnesses, a preliminary investigation will be conducted by Safety
Department team, made up of the immediate supervisor of the injured person, a person designated by management, an employee representative of
Safety Competent Person, and any others whose expertise would help in the investigation,

The accident investigation team will take written statements from witnesses and photograph the incident scene and equipment involved. The team
will also prepare relevant document, the condition of equipment, and any anything else in the work area that may be relevant, the team will
complete a written incident investigation report. The report will include a sequence of events leading up to the incident, This report will be given to
appropriate name /Job title for corrective action. The report will be reviewed by the safety and health department at its next regularly scheduled
meeting

Instructions: Employees will use this form to report all work-related injuries, illnesses or ―near miss‖ events (which could have caused an injury
or illness)—no matter how minor. This helps to identify and correct hazards before they cause serious injuries. .This form will be completed by
employees as soon as possible and given to a supervisor for further action.

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EMPLOYEE’S INCIDENT REPORT FORM

I am reporting a work related:  Injury  Illness  Near miss

Name:
Job Title:
Supervisor:
Have you told your supervisor about this injury/near miss?  Yes  No
Date of injury/illness/near miss: Time of injury/illness/near miss:

Names of witnesses (if any):

Where exactly did it happen?

What were you doing at the time?

Describe step by step what led up to the injury/illness/near miss (continue on the back if necessary):

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 What could have been done to prevent this injury/illness/near miss?

What parts of your body were injured? If a near miss, how could you have been hurt?

Did you see a doctor about this injury/illness?  Yes  No

If yes, whom did you see? Doctor’s phone number:

Date: Time:
Has this part of your body been injured before?  Yes  No
If yes, when? Supervisor:
Employee’s signature: Date:

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SUPERVISOR’S INCIDENT INVESTIGATION FORM

Name of inured person project Code Mobile

Number Region _ Profession
Project In charge

What part of body was injured? Describe in details.

What was the nature of the injury? Describe in details.

Describe fully how the incident happened. What was employee doing prior to the event ? equipment / tools were being used ?---------------

Name of all witness : Iqama Number/mobile Number

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 Date of Event Time of event AM PM

Exact Location of event

Were safety regulation in place and used? if not, what was wrong

Employee went to hospital --------------------- doctor’s name & Hospital Name -----------------------------------------------

Recommended preventative action to take in future

SUPER VISOR’ NAME DATE

SIGNATURE

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 This is a report of :  Death  Lost Time  Dr. Visit Only  First Aid Only  Near Miss
Date of incident: This report is made by:  Employee  Supervisor  Team  Other
Step 2: Describe the incident
Exact location of the incident: Exact time:
What part of employee’s workday?  Entering or leaving work  Doing normal work activities
 During meal period  During break  Working overtime  Other

Names of witnesses (if any):

Attach Written witness statements: Photographs: Maps/drawings:

ments
What personal protective equipment was being used (if any)?

Describe, step-by-step the events that led up to the injury. Include names of any machines, parts, objects, tools, materials and other
important details. Attach separate sheets if necessary.

Step 3: Why did the incident happen?

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 Unsafe acts by people: (Check all that apply)

Unsafe workplace conditions: (Check all that  Operating without permission

apply)
 Operating at unsafe speed
 Inadequate guard
 Servicing equipment that has power to it
 Unguarded hazard
 Making a safety device inoperative
 Defective safety device
 Using defective equipment
 Defective tool or equipment
 Using equipment in an unapproved way
 Hazardous workstation layout
 Unsafe lifting
 Unsafe lighting
 Taking an unsafe position or posture
 Unsafe ventilation
 Distraction, teasing, horseplay
 Lack of needed personal protective
 Failure to wear personal protective equipment
equipment

 Lack of appropriate equipment/tools  Failure to use the available equipment/tools

 Unsafe clothing & Covering  Other:

 No training or insufficient training


Other:

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HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 11
 Why did the unsafe conditions exist?

Why did the unsafe acts occur?

Is there a reward (such as ―the job can be done more quickly‖ or ―the product is less likely to be damaged‖) that may have encouraged the
unsafe conditions or acts?  Yes  No If yes, describe:

Were the unsafe acts or conditions reported prior to the incident?  Yes  No
Have there been similar incidents or near misses prior to this one?  Yes  No

List corrective action to be implemented, date completed and responsible parties.

1
.

2
.

3
.

Date of follow-up: Conducted by:

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SAFETY AND HEALTH INSPECTION PROCEDURE
We are committed to aggressively identifying hazardous conditions and
practices that are likely to result in injury or illness to employees. We will take prompt action to eliminate any hazards we find. In addition to
reviewing injury records and investigating incidents for their causes, management and the safety committee will regularly check the workplace for
hazards as described below.

Our company (Sub contractors) performing work will be responsible for conducting daily safety inspections of their work area, tools, and
equipment. The following inspections will be required as they relate to the ongoing work activities:

GENERAL WORKSITE SAFETY AND HEALTH

Our company and each subcontractor will perform a general safety and health inspection of their respective work areas on a daily basis.

SCAFFOLD SAFETY

Subcontractors that use scaffolds will have a designated competent person (Certified Scaffold Inspector/supervisor) to inspect their scaffolds prior
to use each.

TRENCH AND EXCAVATION

Work (Sub Contractor) in trenches or excavations will have a designated competent person to inspect their excavations prior to beginning work
each day.

CRANES

Using cranes (Sub Contractor) on the job site will have a designate competent person (Certified) to inspect each crane prior to use each day.

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FORKLIFT

Subcontractors using forklifts on the job site will have a designated competent person to inspect each forklift prior to use each day.

MAN LIFT CARNE

(Subcontractors) Using man lifts or scissor lifts will have a designated competent person inspect all mechanical parts of such lifts, including all
welds for signs of fatigues prior to use each day.

DISCIPLINARY POLICY

The company has established a disciplinary program for those acts or practices not considered dangerous to life or health. Unsafe acts will not be
tolerated. Each employee has an individual responsibility to work safely.

 First Instance, Warning, notation in employee file and instruction on proper actions.
 Second Instance , Written reprimand (Salary Deduction) and instruction on proper actions.
 Third Instance Termination of employment.

Other-than-serious safety violations may consist of, but are not limited to:

 Failure to wear hard hat.

 Failure to wear safety glasses/eye protection.
 Failure to use hearing protection.
 Failure to wear appropriate safety boots and clothing.
 Failure to attend Safety Orientation training.
 Failure to report an accident
 Failure to follow fall protection requirements.
 Failure to wear required respiratory protection..
 Violation of project rules or procedures.

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  Fighting, horseplay, practical joking,
 Entering a confined space without following procedures.
 Failure to follow lockout/tag out procedures.
 Failure to follow the work permits procedures.

COMPRESSED GAS CYLINDERS

Safe Work Practices

 Compressed air used for cleaning purposes must be reduced to less than 30 pounds per square inch (psi) (207 kPa) and then only with
effective chip guarding and personal protective equipment.

 Valve protection caps must be in place and secured when compressed gas cylinders are transported, moved, or stored.

 Cylinder valves must be closed when work is finished and when cylinders are empty or are moved.

 Compressed gas cylinders must be secured in an upright position at all times, except if necessary for short periods of time when cylinders
are actually being hoist or carried.

 Cylinders must be kept far enough away from the welding or cutting operations so that sparks, hot slag or flame will not reach them. When
this is impractical, fire-resistant shields must be provided. Cylinders must be placed where they cannot become part of an electrical circuit.

 Oxygen and fuel gas pressure regulators must be in proper working order while in use.

CONFINED SPACE

We will comply with all regulations that apply to work in dangerous or potentially dangerous areas.

Confined or enclosed spaces include, but are not limited to, storage tanks, process vessels, bins, boilers, ventilation or exhaust ducts, sewers,
underground utility vaults, tunnels, pipelines, and open top spaces more than 4 feet deep (1.2 m) such as pits, tubs, vaults and vessels.

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POLICY

All spaces that meet the definition of permit required confined spaces will be identified and appropriately marked. We will control access to these
spaces.

Employees are prohibited from entering any space meeting the definition of a Confined Space Entry Permit, unless the following conditions are
met:
The company determines that employees must enter permit required confined spaces to perform (CSEP) assigned duties. The employees are trained
to safely perform these duties in CSEP.
The confined space is safe for entry:
• By issuance and compliance with the conditions of a permit.
• When the space is reclassified as a non-permit space without making entry into the space. (This does not apply to a CSEP with an actual or
potential hazardous atmosphere.)
• Alternate entry procedures are performed.
Permits issued under the procedures in this policy will be limited to the duration of the job but no longer than one work shift. A new permit is
required if work continues on a second shift or another day.
Definitions

Confined Space—a space that meets all three of the following conditions:

 Is large enough and so configured that an employee can bodily enter and perform assigned work.
 Has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults and pits are spaces that have
limited mean of entry).
 Is not designed for continuous human occupancy.

DUTIES AND RESPONSIBLE

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 Authorized Standby Man the trained individual stationed outside the permit space to monitor the authorized entrants and to perform all attendant
duties. The attendant will:

 Keep standby man outside and record the entry manpower detail during operations
 Perform non-entry rescues when specified by the company's rescue procedure.
 Aware existing and potential hazards, including information on the mode of exposure, signs or symptoms, consequences, and physiological
effects
 Maintain communication with and keep an accurate account of those workers entering the permit space.
 Summon rescue and other services during an emergency.
 Ensure that unauthorized people stay away from permit spaces or exit immediately if they have entered the permit space.
 Inform authorized entrants and the entry supervisor if any unauthorized person enters the permit space.


AUTHORIZED ENTRANCE The trained individuals who enters the permit space.

 Know about hazards, including information on the means of such as inhalation, signs consequences of the exposure.
 Use appropriate personal protective equipment properly.
 Use appropriate breathing apparatus if necessary.
 Maintain communication with attendants as necessary to enable them to monitor the entrant's status and alert the entrant to evacuate when
necessary.

 Exit from the permit space as soon as possible when ordered by the standby man when he recognizes the warning signs or symptoms of
exposure; or when an automatic alarm is activated.

WORK PERMIT RECEIVER/ENTRY SUPERVISOR - The trained certified individual with the responsibility to assure that acceptable entry
conditions are present within a permit space under him.

For each entry into a Confined space, the designated entry supervisor/Work Permit Receiver will:

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 17
  Perform the pre-entry duties of the entry supervisor on the permit space to be entered.
 Keep the Joint site inspection with Work Permit Issuer and eliminate the hazards.
 Do the gas tests with authorized department before enter in Sumps, drainage, inside vessel, tank, and excavated pits etc?

EXCAVATION AND TRENCHING

Safe Work Practices for Underground Installations

The estimated location of utility installations—such as sewer, telephone, fuel, electric, water lines, or any other underground installations that
reasonably may be expected to be encountered during excavation work—will be determined prior to opening an excavation.

TRENCH AND EXCAVATION ACCESS

A stairway, ladder, ramp, or other safe means of egress will be located in trench excavations that are 4 feet or more in depth so as to require no
more than 25 feet of lateral travel for employees.

FALL PROTECTION.

We will assess the worksite to determine if the walking way /working surfaces on which employees are to work have the strength and structural
integrity to safely support workers. Employees are not permitted to work on those surfaces until it has been determined that the surfaces have the
requisite strength and structural integrity to support the workers.

SAFE WORK PRACTICES

 Employees are to use 100 percent fall protection at heights all times.
E.g. Scaffolding Erection, Scaffolding dismantling above 4 Feet (1.2 M) heights Etc.
 Each employee in a hoist area will be protected from falling 6 feet (1.8 M) or more by guardrail systems or personal fall arrest systems.
 Guardrail systems will be erected around holes or sewage trench that are more than 6 feet (1.8 m) above unless personal fall arrest systems
are used by all exposed.

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  Each employee at the edge of an excavation 6 feet deep (1.8 m) or more will be protected from falling by guardrail systems,

 Use the appropriate shoring as per condition of excavated pits.

 Where walkways are provided to permit employees to cross over excavations, guardrails are required on the walkway if it is 6 feet (1.8 m)
or more above the excavation depth.

 Each employee using ramps, runways and other walkways will be protected from falling 6 feet (1.2 m) or more by guardrail systems.

TYPES OF FALL PROTECTION SYSTEM

 Articulating man lifts provided with a restraint system and full body harness to an anchor point below the waist (preferably at the floor
level).
 Guardrails with toe boards.
 Personal fall arrest systems:
– Anchor points (rated at 5,000 pounds).
– Full body harness.
– Restraint line or lanyard.
– Shock absorbing lanyard.
– Retractable lanyard.
– Rope grabs.
– Connectors (self-locking snap hooks).

 Engineered lifelines.
 Warning lines.
 Safety nets.
 Safety monitoring systems.

FALL PROTECTION GUIDELINES

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Engineering Controls

Engineering controls will be the first option for selection whenever possible (i.e., light bulb changing, telescoping arm, changing valve, relocate at
ground level) or utilizing a contractor in extremely hazardous areas.

Guardrails

On all projects, only guardrails made from steel, wood or wire rope will be acceptable. All guardrail systems will comply with OSHA standards.
These guardrails will be placed in the following areas if necessary or feasible based on job location or requirements:

 On all open sided floors.

 Around all open excavations or pits.
 On leading edges of roofs.

PERSONAL FALL PROTECTION SYSTEMS

All employees on any project that will be required to wear a personal fall arrest or restraint system will follow these guidelines:

 A full body harness will be used at all times.

 All personal fall arrest systems will be inspected before each use by bent, damaged or impacted, and components of harnesses showing
excessive will be removed from service.
 Connectors will be inspected to ensure they are drop forged, pressed or formed steel or are made of equivalent materials and that they have
a corrosion-resistant finish as well as that all surfaces and edges are smooth to prevent damage to interfacing parts of the system.
 Only shock absorbing lanyards or retractable lanyards are to be used so as to keep impact forces at a minimum on the body (fall arrest
systems).
 Only nylon rope or nylon straps with locking snap hooks are to be used for restraints.

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  All lanyards will have self-locking snap hooks.

 All lanyards will have self-locking snap hooks.

Verify that unintentional disengagement of snap hooks is prevented by either of the following means:

 Snap hooks are a compatible size for the member to which they are connected.
 Locking type snap hooks are used.

Verify that unless the snap hook is a locking type and is designed for the following connections, snap hooks are not engaged in the following
manners:

 Directly to webbing, rope or wire rope.

 To each other.
 To a D ring to which another snap hook or other connector is attached to a horizontal lifeline.
 To any object that is incompatibly shaped or dimensioned in relation to the snap hook such that unintentional disengagement could occur by
the connected object being able to depress the snap hook keeper and release itself.

The following factors can affect total fall distance:

 Length of connecting means (i.e., lanyard length, use of carabineers, snap hooks).
 Position and height of anchorage relative to work platform/area (always keep above head whenever possible).
 Position of attachment and D-ring slide on the full body harness.
 Deployment of shock absorber (max 42 inches).
 Movement in lifeline.
 Initial position of worker before free fall occurs (i.e., sitting, standing).

FULL BODY HARNESS

Inspect before each use:

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  Closely examine all of the nylon webbing to ensure there are no burn marks, which could weaken the material.
 Verify there are no torn, frayed, broken fibers, pulled stitches or frayed edges anywhere on the harness.
 Examine D ring for excessive wear, pits, deterioration or cracks.
 Verify that buckles are not deformed or cracked and will operate correctly.
 Check to see that all grommets (if present) are secure and not deformed from abuse or a fall.
 Harness should never have additional punched holes.
 All rivets should be tight, not deformed.
 Check tongue/straps for excessive wear from repeated buckling.

A competent person/Safety Officer will conduct an annual inspection of all harnesses. The documentation will be provided to (insert job title of
responsible person) and maintained for (entered length of time to keep record).

LANYARDS / SHOCK ABSORBING LANYARDS

Before each use, the employee must:

 Check lanyard material for cuts, burns, abrasions, kinks, knots, broken stitches and excessive wear.
 Inspect the snap hooks for hook, locks and eye distortion.
 Check carabineer for excessive wear, distortion and lock operation.
 Ensure that all locking mechanisms seat and lock properly.
 Once locked, locking mechanism should prevent hook from opening.
 Visually inspect shock absorber for any signs of damage, paying close attention to where the shock absorber attaches to the lanyard.
 Verify that points where the lanyard attaches to the snap hooks are free of detects.

A competent person/Safety Officer will conduct an annual inspection of all lanyards. The inspection documentation will be provided to (insert job
title of responsible person) and maintained for (insert length of time to keep record).

Storage will consist of hanging in an enclosed cabinet to protect from damage.

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 22
All lanyards that are involved in a fall will be destroyed.

Snap Hooks

Before each use, the employee will:

 Inspect snap hook for any hook and eye distortions.

 Verify there are no cracks, pitted surfaces, and eye distortions.
 The keeper latch should not be bent, distorted, or obstructed.
 Verify that the keeper latch seats into the nose without binding.
 Verify that the keeper spring securely closes the keeper latch.
 Test the locking mechanism to verify that the keeper latch locks properly.

A competent person will conduct an annual inspection of all snaphooks. The inspection documentation will be provided to (insert job title of
responsible person) and maintained for (insert length of time to keep record).

All snap hooks involved in a fall will be removed from/tagged out of service.
All lanyards that are involved in fall will be destroyed.

MOTOR VEHICLES AND MECHANIZED EQUIPMENT

All vehicles in use will be checked at the beginning of each day shift to ensure that all parts, equipment, and accessories that affect safe operation
are in proper operating condition and free from defects. All defects will be corrected before the vehicle is placed in service.

 The vehicle has a reverse signal alarm distinguishable from the surrounding noise level, or
 The vehicle is backed up only when an observer signals that it is safe to do so.

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 23
Heavy machinery, equipment, or parts thereof that are suspended or held aloft will be substantially blocked to prevent falling or shifting before
employees are permitted to work under or between them.

PERSONAL PROTECTIVE EQUIPMENT ( PPE )

Protective Equipment
When engineering and work practice controls do not completely eliminate hazards, it is necessary to protect workers with personal protective
equipment. Personal protective equipment (PPE) includes hard hats, safety belts, safety goggles, face shields, gloves, aprons, toe guards,
respirators, etc. Supervisors will ensure that all their employees are properly protected.

Every effort will be made to select personal protective equipment that is acceptable for comfort, appearance, and utility.

Eye and Face Protection

Eye and face protection will be provided and used when machines or operations present potential eye or face injury.

Eye and face protective equipment will meet the requirements of ANSI Z87.1-1968, Practice for Occupational and Educational Eye and Face
Protection.

Employees exposed to laser beams will be furnished with and will use suitable laser safety goggles that will protect for the specific wavelength of
the laser and the optical density adequate for the energy involved
Employees involved in welding operations will be furnished with and will use filter lenses or plates of at least the proper shade number as indicated
in Table E-2.

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Table E-2
Eye and Face Protection; Filter Lens Shade Numbers for Protection against Radiant Energy

Welding operation Shade Number

Shielded metal-arc welding 1/16-, 3/32-, 1/8-, 5/32-inch diameter electrodes 10
Gas-shielded arc welding (nonferrous) 1/16-, 3/32-, 1/8-, 5/32-inch diameter electrodes 11
Gas-shielded arc welding (ferrous) 1/16-, 3/32-, 1/8-, 5/32-inch diameter electrodes 12
Shielded metal-arc welding 3/16-, 7/32-, 1/4-inch diameter electrodes 12
5/16-, 3/8-inch diameter electrodes 14
Atomic hydrogen welding 10–14
Carbon-arc welding 14
Soldering 2
Torch brazing 3 or 4
Light cutting, up to 1 inch 3 or 4
Medium cutting, 1 inch to 6 inches 4 or 5
Heavy cutting, over 6 inches 5 or 6
Gas welding (light), up to 1/8-inch 4 or 5
Gas welding (medium), 1/8- to 1/2-inch 5 or 6
Gas welding (heavy), over 1/2-inch 6 or 8

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 25
Head Protection

Head protective equipment (helmets) will be worn in areas where there is a possible danger of head injuries from impact, flying or falling objects,
or electrical shock and burns.

Helmets for protection against impact and penetration of falling and flying objects will meet the requirements of ANSI Z89.1-1969.

Helmets for protection against electrical shock and burns will meet the requirements of ANSI Z89.2-1971.

Foot Protection

Safety-toe footwear for employees will meet the requirements and specifications in American National Standard for Men's Safety-Toe Footwear,
Z41.1-1967.

RESPIRATORY PROTECTION

In emergencies, or when feasible engineering or administrative controls are not effective in controlling toxic substances, appropriate respiratory
protective equipment will be provided and used. When this occurs, we will follow this policy.

General

In the control of those occupational diseases caused by breathing air contaminated with harmful dusts, fogs, fumes, mists, gases, smokes, sprays, or
vapors, the primary objective will be to prevent atmospheric contamination. This will be accomplished as far as feasible by accepted engineering
control measures (for example, enclosure or confinement of the operation, general and local ventilation, and substitution of less toxic materials).
When effective engineering controls are not feasible, or while they are being instituted, appropriate respirators will be used.

Responsibilities

All employees must follow the requirements of the respiratory protection program.

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 26
Management

 Implement the requirements of this program.

 Provide a selection of respirators as required.
 Enforce all provisions of this program.
 Appoint an individual to administer the respiratory protection program.

Program Administrator

 Review sanitation/storage procedures.

 Ensure respirators are properly stored, inspected, and maintained.
 Monitor compliance for this program.
 Provide training for affected employees.
 Review compliance and ensure monthly inspection of all respirators.
 Provide respirator fit testing.

Designated Occupational Health Care Provider ( HCP )

 Conduct medical aspects of program.

Program Administrator

(Insert job title) will be designated as the program administrator who is qualified by appropriate training or experience that is commensurate with the
complexity of the program to administer or oversee the respiratory protection program and conduct the required evaluations of program effectiveness.

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 27
Voluntary Use of Respirators

OSHA requires that the voluntary use of respirators (i.e., when respirators are not required by the company) be controlled as strictly as if their use
were required. Any employee wearing a respirator voluntarily will fall under this respiratory protection program, will be issued a copy of
Appendix D of 29 CFR 1910.134, and will fill out a medical questionnaire (Appendix C of 29 CFR 1910.134) and have it evaluated by the
designated HCP. Training will be conducted on the proper storage, cleaning, and maintenance of the respirator. All steps will be taken to ensure
that the respirator does not pose a health risk to the person donning it.

Exception: Employees whose only use of respirators involves the voluntary use of filtering (no sealing) face pieces (dust masks, with one or two
straps) do not fall under this program.

Program Evaluation

Evaluations of the workplace are necessary to ensure that the written respiratory protection program is being properly implemented. This includes
consulting with employees to ensure that they are using the respirators properly. Evaluations will be conducted as necessary to ensure that the
provisions of the current written program are being effectively implemented and that it continues to be effective.

Program evaluation will include discussions with employees required to use respirators to assess the employees' views on program effectiveness
and to identify any problems. Any problems that are identified during this assessment will be corrected. Factors to be assessed include, but are not
limited to:

 Respirator fit (including the ability to use the respirator without interfering with effective workplace performance).
 Appropriate respirator selection for the hazards to which the employee is exposed.
 Proper respirator use under the workplace conditions the employee encounters.
 Proper respirator maintenance.

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Recordkeeping

The company will retain written information regarding medical evaluations, fit testing and the respirator program. This information will facilitate
employee involvement in the respirator program, assist the company in auditing the adequacy of the program, and provide a record for compliance
determinations by OSHA.

Training and Information

Effective training for employees who are required to use respirators is essential. The training must be comprehensive, understandable and recur
annually, and more often if necessary. Training will be provided prior to requiring the employee to use a respirator in the workplace. The training
will ensure that each employee can demonstrate knowledge of at least the following:

 Why the respirator is necessary and how improper fit, usage or maintenance can compromise the protective effect of the respirator.
 Limitations and capabilities of the respirator.
 How to use the respirator effectively in emergency situations, including situations in which the respirator malfunctions.
 How to inspect, put on and remove, use, and check the seals of the respirator.
 What the procedures are for maintenance and storage of the respirator.
 How to recognize medical signs and symptoms that may limit or prevent the effective use of respirators.
 The general requirements of this program.

Retraining will be conducted annually and when:

 Changes in the workplace or the type of respirator render previous training obsolete.
 Inadequacies in the employee's knowledge or use of the respirator indicate that the employee has not retained the requisite understanding or
skill.
 Other situation arises in which retraining appears necessary to ensure safe respirator use.

Training will be conducted by instructors who have adequate knowledge of OSHA training requirements. Training is divided into the following
sections:

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Classroom Instruction

1. Overview of the company respiratory protection program and OSHA Standard.

2. Respiratory protection safety procedures.
3. Respirator selection.
4. Respirator operation and use.
5. Why the respirator is necessary.
6. How improper fit, usage, or maintenance can compromise the protective effect.
7. Limitations and capabilities of the respirator.
8. How to use the respirator effectively in emergency situations, including respirator malfunctions.
9. How to inspect, put on and remove, use, and check the seals of the respirator.
10. What the procedures are for maintenance and storage of the respirator.
11. How to recognize medical signs and symptoms that may limit or prevent the effective use of respirators.
12. Change out schedule and procedure for air-purifying respirators (APR).

Fit Testing

 For each type and model of respirator used.

Hands-on Respirator Training

1. Respirator inspection.
2. Respirator cleaning and sanitizing.
3. Recordkeeping.
4. Respirator storage.
5. Respirator fit check.
6. Emergencies.

Basic Respiratory Protection Safety Procedures

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 Only authorized and trained employees may use respirators. Those employees may use only the respirator that they have been trained on and
properly fitted to use.
 Only physically qualified employees may be trained and authorized to use respirators. A pre-authorization and annual certification by a qualified
physician will be required and maintained. Any changes in an employee’s health or physical characteristics will be reported to the program
administrator and will be evaluated by a qualified physician.
 Only the proper prescribed respirator or SCBA may be used for the job or work environment. Air-purifying respirators may be worn in work
environments when oxygen levels are 19.5 percent to 23.5 percent and when the appropriate cartridge (as determined by the manufacturer and
approved by NIOSH) for the known hazardous substance is used. SCBAs will be worn in oxygen deficient and oxygen rich environments (below
19.5 percent or above 23.5 percent oxygen).
 Employees working in environments where a sudden release of a hazardous substance is likely will wear an appropriate respirator for that
hazardous substance (Example: Employees working in an ammonia compressor room will have an ammonia APR respirator on their person).
 Only SCBAs will be used in oxygen deficient environments, environments with an unknown hazardous substance or unknown quantity of a
known hazardous substance, or any environment that is determined ―immediately dangerous to life or health‖ (IDLH).
 Employees with respirators loaned on ―permanent check out‖ will be responsible for the sanitation, proper storage, and security. Respirators
damaged by normal wear will be repaired or replaced by the company when returned.
 The last employee using a respirator and/or SCBA that is available for general use will be responsible for proper storage and sanitation.
Monthly and after each use, all respirators will be inspected with documentation to ensure its availability for use.
 All respirators will be located in a clean, convenient, and sanitary location.
 In the event that employees must enter a confined space; work in environments with hazardous substances that would be dangerous to life or
health should an RPE (respiratory protection equipment) fail (a SCBA is required in this environment); and/or conduct a HAZMAT entry, a
―buddy system‖ detail will be used with a ―safety watchman‖ with constant voice, visual or signal line communication. Employees will follow
the established emergency response program and/or confined space entry program when applicable.
 Management will establish and maintain surveillance of jobs and work place conditions and degree of employee exposure or stress to maintain
the proper procedures and to provide the necessary RPE.
 Management will establish and maintain safe operation procedures for the safe use of RPE with strict enforcement and disciplinary action for
failure to follow all general and specific safety rules. Standard Operation Procedures for general RPE use will be maintained as an attachment to
the Respiratory Protection Program and Standard Operation Procedures for RPE use under emergency response situations will be maintained as
an attachment to the Emergency Response Program.

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Selection of Respirators

The company has evaluated the respiratory hazard(s) in each workplace, has identified relevant workplace and user factors, and has based respirator
selection on these factors. Also included are estimates of employee exposures to respiratory hazard(s) and an identification of the contaminant's
chemical state and physical form. This selection has included appropriate protective respirators for use in IDLH atmospheres, and has limited the
selection and use of air-purifying respirators. (List company air contaminants, estimates of exposure and respirators to be used with those
contaminants in this section)

Filter Classifications—these classifications are marked on the filter or filter package.

N-Series: Not Oil Resistant

 Approved for non-oil particulate contaminants.

 Examples: dust, fumes, mists not containing oil.

R-Series: Oil Resistant

 Approved for all particulate contaminants, including those containing oil.

 Examples: dusts, mists, fumes.
 Time restriction of 8 hours when oils are present.

P-Series: Oil Proof

 Approved for all particulate contaminants including those containing oil.

 Examples: dust, fumes, mists.
 See manufacturer’s time use restrictions on packaging.

Respirators for IDLH Atmospheres.

The following respirators will be used in IDLH atmospheres:

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  A full face piece pressure demand SCBA certified by NIOSH for a minimum service life of 30 minutes, or
 A combination full face piece pressure demand supplied-air respirator (SAR) with auxiliary self-contained air supply.
 Respirators provided only for escape from IDLH atmospheres must be NIOSH-certified for escape from the atmosphere in which they will
be used.

Respirators for Atmospheres That Are Not IDLH.

 The respirators selected must be adequate to protect the health of the employee and ensure compliance with all other OSHA statutory and
regulatory requirements, under routine and reasonably foreseeable emergency situations. The respirator selected must be appropriate for the
chemical state and physical form of the contaminant.

Identification of Filters and Cartridges

All filters and cartridges must be labeled and color coded with the NIOSH approval label. The user will ensure that the label is not removed and
remains legible. A change out schedule for filters and cartridge has been developed to ensure these elements of the respirators remain effective.

Respirator Filter and Canister Replacement

An important part of the respiratory protection program includes identifying the useful life of cartridges and filters used on air-purifying respirators.
Each filter and cartridge must be equipped with an end-of-service-life indicator (ESLI) certified by NIOSH for the contaminant; or

If there is no ESLI appropriate for the conditions, a change schedule for canisters and cartridges based on objective information or data that will
ensure that canisters and cartridges are changed before the end of their service life must be implemented.

Filter and Cartridge Change Schedule

Stock of spare filers and cartridges will be maintained to allow immediate change when required or desired by the employee.

Cartridges will be changed based on the most limiting factor below:

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  Prior to expiration date.
 Manufacturer’s recommendations for the specific use and environment.
 After each use.
 When requested by employee.
 When contaminant odor is detected.
 When restriction to air flow has occurred as evidenced by increase effort by user to breathe normally.

Cartridges must remain in their original sealed packages until needed for immediate use.

Filters must be changed on the most limiting factor below:

 Prior to expiration date.

 Manufacturer’s recommendations for the specific use and environment.
 When requested by employee.
 When contaminant odor is detected.
 When restriction to air flow has occurred as evidenced by increase effort by user to breathe normally.
 When discoloring of the filter media is evident.

Filters must remain in their original sealed package until needed for immediate use.

Respiratory Protection Schedule by Job and Working Condition

The company maintains a respiratory protection schedule by job and working condition. This schedule is provided to each authorized and trained
employee. The schedule provides the following information:

 Job/working conditions.
 Work location.
 Hazards present.

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  Type of respirator or SCBA required.
 Type of filter/canister required.
 Location of respirator or SCBA.
 Filter/cartridge change out schedule.

The schedule will be reviewed and updated at least annually and whenever any changes are made in the work environments, machinery, equipment,
or processes or if respirator different respirator models are introduced or existing models are removed.

Permanent respirator schedule assignments are:

(List as appropriate)

Physical and Medical Qualifications

Records of medical evaluations must be retained and made available in accordance with 29 CFR 1910.1020.

Medical Evaluation Required

Using a respirator may place a physiological burden on employees that varies with the type of respirator worn, the job and workplace conditions in
which the respirator is used, and the medical status of the employee. The company provides a medical evaluation through an HCP to determine the
employee's ability to use a respirator, before the employee is fit tested or required to use the respirator in the workplace.

Medical Evaluation Procedures

The employee will be provided a medical questionnaire (Appendix C of 29 CFR 1910.134), which is sent confidentially to the designated HCP for
review, and when determined by the HCP, will receive a medical examination.

Follow-Up Medical Examination

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The company will ensure that a follow-up medical examination is provided for an employee who gives a positive response to any question among
questions in Part B of the questionnaire or whose initial medical examination demonstrates the need for a follow-up medical examination. The follow-
up medical examination must include any medical tests, consultations or diagnostic procedures that the physician deems necessary to makea final
determination.

Administration of the Medical Questionnaire And Examinations

The medical questionnaire and examinations will be administered confidentially during the employee's normal working hours or at a time and place
convenient to the employee. The medical questionnaire will be administered in a manner that ensures that the employee understands its content.
The company must provide the employee with an opportunity to discuss the questionnaire and examination results with the physician.

Supplemental Information for the Physician

The following information must be provided to the physician before the physician makes a recommendation concerning an employee's ability to
use a respirator.

 The type and weight of the respirator to be used by the employee.

 The duration and frequency of respirator use (including use for rescue and escape).
 The expected physical work effort.
 Additional protective clothing and equipment to be worn.
 Temperature and humidity extremes that may be encountered.
 Any supplemental information provided previously to the physician regarding an employee need not be provided for a subsequent medical
evaluation if the information and the physician remain the same.

The company has provided the physician with a copy of the written respiratory protection program and a copy of OSHA standard 29 CFR
1910.134.

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Medical Determination

In determining the employee's ability to use a respirator, the company must obtain a written recommendation regarding the employee's ability to
use the respirator from the physician. The recommendation must provide only the following information:

 Any limitations on respirator use related to the medical condition of the employee, or relating to the workplace conditions in which the
respirator will be used, including whether or not the employee is medically able to use the respirator.
 The need, if any, for follow-up medical evaluations.
 A statement that the physician has provided the employee with a copy of the physician's written recommendation.
 If the respirator is a negative pressure respirator and the physician finds a medical condition that may place the employee's health at increased
risk if the respirator is used, the company must provide an APR if the physician's medical evaluation finds that the employee can use such a
respirator. If a subsequent medical evaluation finds that the employee is medically able to use a negative pressure respirator, then the company
is no longer required to provide an APR

Additional Medical Evaluations

At a minimum, the company must provide additional medical evaluations that comply with the requirements of this section if:

 An employee reports medical signs or symptoms that are related to ability to use a respirator.
 A physician, supervisor or the respirator program administrator informs the company that an employee needs to be reevaluated.
 Information from the respiratory protection program, including observations made during fit testing and program evaluation, indicates a
need for employee reevaluation.
 A change occurs in workplace conditions (physical work effort, protective clothing, temperature, etc.) that may result in a substantial
increase in the physiological burden placed on an employee.

Respirator Fit Testing

Before an employee is required to use any respirator with a negative or positive pressure tight-fitting facepiece, the employee must be fit tested
with the same make, model, style, and size of respirator that will be used. The company must ensure that an employee using a tight-fitting facepiece

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 37
respirator is fit tested prior to initial use of the respirator, whenever a different respirator facepiece (size, style, model or make) is used, and at least
annually thereafter.

The company has established a record of the qualitative fit tests (QLFT) and quantitative fit tests (QNFT) administered to employees including:

 The name or identification of the employee tested.

 Type of fit test performed.
 Specific make, model, style, and size of respirator tested.
 Date of test.
 The pass/fail results for QLFTs or the fit factor and strip chart recording or other recording of the test results for QNFTs.

Additional fit tests will be conducted whenever the employee reports, or the company, physician, supervisor or program administrator makes visual
observations of, changes in the employee's physical condition that could affect respirator fit. Such conditions include, but are not limited to, facial
scarring, dental changes, cosmetic surgery or an obvious change in body weight.

If after passing a QLFT or QNFT, the employee notifies the company, program administrator, supervisor, or physician that the fit of the respirator
is unacceptable, the employee will be given a reasonable opportunity to select a different respirator facepiece and to be retested.

Types of Fit Tests

The fit test will be administered using an OSHA-accepted QLFT or QNFT protocol. The OSHA-accepted QLFT and QNFT protocols and
procedures are contained in Appendix A of the OSHA Respiratory Protection Standard, 29 CFR 1910.134.

 QLFT may only be used to fit test negative pressure air-purifying respirators that must achieve a fit factor of 100 or less.
 If the fit factor, as determined through an OSHA-accepted QNFT protocol, is equal to or greater than 100 for tight-fitting half facepieces, or
equal to or greater than 500 for tight-fitting full face pieces, the QNFT has been passed with that respirator.
 Fit testing of tight-fitting atmosphere-supplying respirators and tight-fitting powered air-purifying respirators must be accomplished by
performing quantitative or qualitative fit testing in the negative pressure mode, regardless of the mode of operation (negative or positive
pressure) that is used for respiratory protection.

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 38
  Qualitative fit testing of these respirators must be accomplished by temporarily converting the respirator user's actual facepiece into a
negative pressure respirator with appropriate filters, or by using an identical negative pressure air-purifying respirator facepiece with the same
sealing surfaces as a surrogate for the atmosphere-supplying or powered air-purifying respirator face piece.
 Quantitative fit testing of these respirators must be accomplished by modifying the face piece to allow sampling inside the facepiece in the
breathing zone of the user, midway between the nose and mouth. This requirement must be accomplished by installing a permanent sampling
probe onto a surrogate face piece or by using a sampling adapter designed to temporarily provide a means of sampling air from inside the face
piece.
 Any modifications to the respirator face piece for fit testing must be completely removed, and the face piece restored approved configuration,
before that face piece can be used in the workplace.

Fit test records will be retained for respirator users until the next fit test is administered. Written materials required to be retained will be made
available upon request to affected employees.

Respirator Operation and Use

Respirators will only be used following the respiratory protection safety procedures established in this program. The operations and use manuals for
each type of respirator will be maintained by the program administrator and be available to all qualified users.

Surveillance by the direct supervisor will be maintained of work area conditions and degree of employee exposure or stress. When there is a change
in work area conditions or degree of employee exposure or stress that may affect respirator effectiveness, the company will reevaluate the
continued effectiveness of the respirator.

For continued protection of respirator users, the following general use rules apply:

 Users must not remove respirators while in a hazardous environment.

 Respirators are to be stored in sealed containers out of harmful atmospheres.
 Respirators will be stored away from heat and moisture.
 Respirators will be stored such that the sealing area does not become distorted or warped.
 Respirators will be stored such that the facepiece is protected.

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 39
Face piece Seal Protection

The company does not permit respirators with tight-fitting facepieces to be worn by employees who have:

 Facial hair that comes between the sealing surface of the facepiece and the face or that interferes with valve function.
 Any condition that interferes with the face-to-facepiece seal or valve function.

If an employee wears corrective glasses or goggles or other personal protective equipment, the company will ensure that such equipment is worn in
a manner that does not interfere with the seal of the facepiece to the face of the user.

Continuing Effectiveness of Respirators

The company will ensure that employees leave the respirator use area:

 To wash their faces and respirator face pieces as necessary to prevent eye or skin irritation associated with respirator use.
 If they detect vapor or gas breakthrough, changes in breathing resistance, or leakage of the facepiece.
 To replace the respirator or the filter, cartridge or canister elements.

If the employee detects vapor or gas breakthrough, changes in breathing resistance, or leakage of the face piece, the company will replace or repair
the respirator before allowing the employee to return to the work area.

Employee Training Roster/Certificate of Training

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 40
Topic: Date:

Trainer:

Employee Name: Department: Signature:

RISK ASSESSMENT FORM

HSE SAFETY PROGRAM ( Saad Hussein Bin Khammash & Sons Co. ) Page 41
 No.
Location- Prepared by…
Process Approved by…

No Activity Sub Risk Hazard Risk analysis Risk Control Identify by. Residual Risk
Activity/Task Identification Access

END

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