Dynamic Actions on Steroids
Session 301 Donna Wendling Sherryanne Meyer
Todays Agenda
Who Is Air Products? Todays Objectives -- Learning Points Brief Overview What is a Dynamic Action? The Basics - Components of a Dynamic Action Various Scenarios
1. 2. 3. Date Specifications Tax Area POWER!!!!! MORE Family/Related Persons
How To Kick it up a Notch
2
Who is Air Products Fast Facts
Global gases, chemicals, equipment and services provider
Serving technology, energy, healthcare and industrial markets
Fortune 500 company
Chemical industry safety leader
Operations in more than 30 countries ~20,000 employees worldwide Known for our innovative culture and operational excellence
3
HOMECARE Who is Air Products HELIUM
HYDROGEN NITROGEN SPECIALTY GASES POLYMERS
4
SAP HR Countries
Canada
United States
UK Ireland Belgium Netherlands Germany France Spain, Italy, Portugal Israel China Hong Kong
Japan Korea Taiwan
Indonesia Singapore Malaysia
SAP-HR and Air Products
2001 Org Management, HR Admin, Compensation, Benefits, Time Entry, US Payroll, Structural Security, ESS, MDT 2002 Appraisals, C&SP, TEM, Workflow, BW 2002 HR / ERP Integration 2003 HR Phase 3 Southern Europe 2004 HR Phase 4 Asia 2004 Recognized SAP Certified Competency Center 2005 MSS-Phase 1 2006 ECC 5.0, Learning Solution, Israel
Todays Objectives: Learning Points
What is a Dynamic Action and what can it do for you Automate business processes Saves time by performing routine tasks Insure data integrity Empower Global Power Users to successfully manage data Create new and improved Dynamic Actions Maximize the power of a Dynamic Actions
* None of the employees or data represented on the
following slides is real.
7
Brief Overview
As defined by SAP
What is a Dynamic Action?
Dynamic actions trigger automatic processing when specific infotype records are maintained. The advantage of dynamic actions is that the system saves you time by performing routine tasks
8
Brief Overview
Personnel Action vs Dynamic Action
Personnel Actions are a series of Infotypes that are added, changed, completely or partially deleted or delimited for the reason specified (i.e. Hiring, Leave, Termination, etc.)
Dynamic actions are automated and can use decision logic to enhance a Personnel Action for maintenance of a specific Infotype
9
IType: Infotype that triggers the dynamic action
The Basics on a specific subtype
Components of a Dynamic Action Sty: Focus No:
Sequence number
Field n: Start action when maintaining a specific field
Variable Function Part: Specifies the processing details when the dynamic action is triggered
FC: Maintenance Operation 02 Change 04 Create 06 Create and change 08 Delete 10 Change and Delete 12 Create and Delete
S: Step Indicator P Check conditions I Maintain Infotype Record W Default values for a new record V Reference to another step F Call a FORM routine (subroutine in ABAP); M Send Mail
10
The Basics
Variable Function Part
Values of an old data record are in structure PSAVE. Operations on Infotypes can be run in the background by entering /D at the end of the line. Logical OR links must be indicated by /X. When calling a routine you can use internal (module pool) and external routines
When calling an external routine, enter name of program in parentheses after the form name It is not possible to transfer parameters to the routine For transferring values from the routine you can use fields in the RP50D structure
11
The Basics
RP50D Structure Return Values
12
Scenario 1
Date Specifications Populating Key Dates Dynamically
13
Scenario 1 Date Specifications
Create Key Dates
Hire Action (Z1)
Dynamic action will create Infotype 0041 (Date Specifications) in background and populate various dates for that employee
Original Hire Date (Z1) Employment Date (Z4) Date in Grade (X6)
14
Create IT0041 and populate dates
Personnel Action Z1
Create Date Types
15
End Result
16
Scenario 1 Date Specifications
Challenge: Update Key Dates
Anytime Pay Scale Group changes on Infotype 0008 (Basic Pay) Automatically update the Date in Grade (X6) on Infotype 0041 (Date Specifications) BUTHow do I find the Date in Grade (X6) on Infotype 0041 and update it using a Dynamic Action ????????
17
Answering The Challenge
3. Copy IT 41 in Background
1. Check Previous Pay Scale Group Not equal to New Pay Scale Group 2. Call procedure to locate X6 Date Type and set RP50D-FIELD1
4. Check Value of RP50D-Field1. Update X6 date on IT 41
18
Walk Through: Update Existing Date Type
Example: In the Org Reassignment Action, Pay Scale Group is updated on Infotype 0008 (Basic Pay)
19
Procedure to Update Existing Date Type
20
Walk Through: Update Date Type contd
21
Scenario 2
Default Tax Area Based on Work Location
22
Scenario 2
Default U.S. Work Tax Area
Hire (Z1), Rehire (Z2) or Org Reassignment (U2) Actions Dynamic Action will Create Infotype 208 (Work Tax Area) and default Tax Area based on employees Personnel Subarea (work location)
23
Scenario 2 Default Tax Area
Based on IT0001-Org Reassignment
PSA=157 Work Tax =KY0J
24
End Result
25
Scenario 2 Default Tax Area
The Challenge Too many Tax Areas!
There are so many work Tax Areas to default were running out of room on dynamic action table for Infotype 0001 maximum 999 lines So how can I manage all the Tax Areas necessary without maxing out the Dynamic actions table entries for 0001??????
26
The Challenge Too many Tax Areas!
1. Check Action is Hire (Z1), Rehire (Z2) or Org Reassignment (U2) and Country is US
2. Call Procedure to lookup Work Tax Area based on PSA on IT 0001. Set value of RRP50D-FIELD1
3. Insert Infotype 0208 4. Write RP50DField1 to Work Tax area and set percent to 100
27
Walk Thru New Dynamic Action
28
Procedure for new dynamic action
29
Walk Thru New Dynamic Action
contd
30
Scenario 3
From IT0002-Personal Data Create IT0021-Family Member
31
Scenario 3 Personal Data
Create IT0021 Family Related Persons
Hire (Z1) action
Dynamic Action will Create Infotype 0021 (Family/Related Person) Subtype 2 (Child) for every dependent Evaluate # of dependents (ANZKD) when Infotype 0002 (Personal Data) is created
32
Create IT0021 Family Related Persons
If # Deps = 1, Insert IT0021
33
Create IT0021 Family Related Persons
34
End Result
35
Scenario 3 Personal Data
The Challenge Adding Dependents
Dynamic action for entries into # of dependents works great on the initial Hire action .
BUTHow can create the correct number of Infotype 0021 (Family/Related Person) anytime Infotype 0002 is changed or created and # of dependents (ANZKD) is increased.
36
Answering the Challenge
1. Check previous # is less than new # of Dependents
2. Call Procedure to get previously saved # of Dependents and calculate the difference. Set RP50D-FIELD1
3. Check value of RP50DField1. Insert correct number of IT0021, Sty 2 records.
37
Determining previous entry
38
Walk Through New dynamic action
39
Procedure for new dynamic action
PCL4 cluster stores the changes made to infotype documents.
40
Procedure for new dynamic action
41
42
Family/Related Persons Infotype dynamically appears first time. Enter first dependent information Save
43
Family/Related Persons Infotype dynamically appears second time.
Enter second dependent information Save
44
Or you could..
45
Much Simpler code
46
Return on Investment
Data Integrity Efficiency
Controls placed in system to ensure accuracy
(i.e., of tax authority)
Enables downstream processes
with Date in Grade
Time saved in entering infotypes repeatedly
Compensation Planning process more efficient
47
Key Learnings
Nothing is foolproof - 80/20 Rule Dynamically some business processes can be enabled Dynamically some data entry can be automated Basic Dynamic Actions can provide value added benefits
Automating business processes saves time by performing routine tasks Insuring data integrity Empowering Global Power Users to successfully manage data
Dynamic Actions enhanced with some simple ABAP code make the impossible possible
48
Thank you for participating! Please remember to complete and return your session evaluation form following this session. Donna Wendling Sherry Meyer Session Code 301
