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VAT Audit File Essentials

This document outlines key data elements that should be present in a FTA VAT audit file, including: 1. Company information, master files for suppliers and customers, source documents for purchases, sales, payments, and general ledger entries, product files, and comments on VAT rounding. The data elements provide identifiers, dates, amounts in local and AED currency, and VAT codes and amounts for transactions.

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347 views2 pages

VAT Audit File Essentials

This document outlines key data elements that should be present in a FTA VAT audit file, including: 1. Company information, master files for suppliers and customers, source documents for purchases, sales, payments, and general ledger entries, product files, and comments on VAT rounding. The data elements provide identifiers, dates, amounts in local and AED currency, and VAT codes and amounts for transactions.

Uploaded by

kashif1905
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

8.

Appendix 1 – Key Data Elements to be


present in FTA VAT Audit File (“FAF”)
1. Company Information
Taxable Person Name (English)
Taxable Person Name (Arabic)
TRN Tax Registration Number
Tax Agency Name
TAN
Tax Agent Name
TAAN

2. Master Files

Supplier File
Name
GL/ID Internal identifier
Location of Supplier (Country or Location of supplier offices
Emirate) transaction with company
TRN If applicable
Reverse charges If applicable

Customer File
Name
GL/ID Internal identifier
Location of Customer (Country or Indicator for zero rating/out of scope
Emirate)
TRN If applicable

For Tax Codes, please check Appendices 3 & 4

3. Source Documents

Purchase Invoices / Imports / Credit Notes


GL/ID
Invoice No.
Permit No.
Invoice Date Transaction Date
Transaction ID Could be document filing reference
Line No.
Debit Amount In actual currency
Credit Amount In actual currency
Debit Amount Converted to AED
Credit Amount Converted to AED
VAT Amount In actual currency

Page 14 Tax Accounting Software


VAT Amount Converted to AED

Sales Invoices / Credit Notes Issued to Customers


GL/ID Customer ID
Invoice No.
Invoice Date Transaction Date
Transaction ID Could be document filing reference
Line No.
Debit Amount In actual currency
Credit Amount In actual currency
Debit Amount Converted to AED
Credit Amount Converted to AED
VAT Amount In actual currency
VAT Amount Converted to AED

Payments
Transaction Date Payment Date

General Ledger
Source type
Account receivable (AR)
AR - Cancel Credit Notes
Accounts Payable (AP)
AP - Cancel Credit Notes
Cash Book Entries
Journal Entries
Customer GL/ID
Supplier GL/ID
Source Document ID
Debit Amount In actual currency
Credit Amount In actual currency
Debit Amount Converted to AED
Credit Amount Converted to AED
VAT Amount In actual currency
VAT Amount Converted to AED

Product File
For each product/services proved by the business records of the following
Product / Service Reference
Description of the Goods/Services
VAT Code VAT Tax Code for the
product/service

VAT Rounding
If VAT rounding is used in the accounting system, this should be done using
simple arithmetic rules. A comment stating that the rounding used in the
systems complies with this requirement should be made below.

Page 15 Tax Accounting Software

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