GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
RAILWAY BOARD
C&IS DIRECTORATE
eOffice
Quick Start Guide
**Click Functionality or Scroll down**
1. E-OFFICE LOGIN
2. RECEIPTS
2.1 HANDLING OF RECEIVED RECEIPTS
2.2 CREATING RECEIPTS
3. FILES
3.1 GENERAL INFO
3.2 HANDLING RECEIVED FILES
3.2.1 READING
3.2.2 NOTING
3.2.3 REFERENCING
3.2.4 EDITING DRAFTS
3.2.5 SENDING
3.3 NEW FILE CREATION
3.3.1 CREATE SFS FILE
3.3.2 ATTACHING RECEIPTS
4. CONVERSION OF PHYSICAL TO E-FILE
5. DETAILED GUIDES & MANUALS FOR E-OFFICE
1
S No. Functionality Corresponding Screens
1. E-OFFICE LOGIN Back to Index
1.1 Website : eOffice.railnet.gov.in
1.2 Login ID : First Part of NIC email ID
Password : same as for NIC mail
1.3 Click “File Management System” Tab of the e-Office
Services
1.4 Receipts – This functionality is for handling “e-Receipts”
viz. Creating, Receiving, Diarising, Transmitting etc.
1.5 Files - This functionality is for handling “e-Files” viz.
Creating, Receiving, Transmitting etc.
2. RECEIPTS Back to Index
2.1 HANDLING OF RECEIVED RECEIPTS
Read - Click and then the Receipt No. Link
Send – Click Send and select name/designation from the
drop down list
Dispatch – sending a correspondence/letter on the
receipt through email.
2.2 CREATING RECEIPTS Back to Index
Click
Upload PDF scan/doc
Fill Diary Details
* Red ones are mandatory in
o
o
o
After creation, the receipt can be put in file or sent.
3. FILES Back to Index
3.1 GENERAL INFORMATION
Click Inbox
E-file is displayed as “E” with Computer Number.
The file no has link to open the file.
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3.2 HANDLING RECEIVED FILES Back to Index
3.2.1 READING FILES
File : Two Screens will be displayed – Left Screen Right Screen
Left Side Green Screen - Noting Side
Right Side White Screen - Correspondence Side
3.2.2 NOTING Back to Index
Click “Add Green Note” to record noting.
While recording noting on Green Sheet following tabs
are useful on Right Screen:
“Previous Noting” Tab – To view all previous
noting.
ToC Button – To see all Table of Content of the
correspondence
Generate / View PDF Tab (On both screen) –
To download file in offline mode.
3.2.3 REFERENCING Back to Index
Reference Tab (On both screen) - To refer any page as
reference during noting in Green Sheet.
3.2.4 HANDLING DRAFTS / DISPATCH Back to Index
View/Edit/Approve Draft Letter:
Select “Create new draft” from the tab
Click on View Draft.
Draft List will appear on Right side of the screen.
Click Draft Number to view Draft.
Click “Edit” Tab on Right screen to edit the draft.
After editing, click “Save” Tab on the Right
Screen.
Then click “Approve” tab on Right Screen.
One the draft is approved, it cannot be further
edited.
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Dispatch of letter
o Using Digital Signature (DSC): After approval draft can be
signed by DSC and “Dispatch by self” through email.
o Without DSC: Download draft after approval, print and
physically sign, scan the letter and diarise it to incorporate in file.
It can be sent through email separately.
3.2.5 SEND FILES Back to Index
3.2.5 Send file
Send Tab – To start sending the file.
To Recipients: Start typing designation or name, and
select the recipient from the predictive drop down
DSC Signed and Send Tab
SEND Tab: To send the file without DSC signing.
3.3. NEW FILE CREATION Back to Index
3.3.1 CREATE SFS FILE
Click “Files”.
Under Head “Electronic File” on left side,
Create New(Non-SFS) or Create New (SFS) File
o Non SFS- user has to select category of file and system
will generate no.
o SFS - user has to enter file no.
o Most of the Directorate is using SFS file No. system
Enter File Number, Subject in Description
Click on “Continue Working” to create new file.
The file will be created and user can view it in
“Completed” under “Created” Head on left side.
3.3.2 ATTACHING RECEIPTS Back to Index
Receipt Attachment in correspondence of existing file
:-
Open the file
Click on “ToC” Button
Click on “Attach Receipt” button at the bottom. It
will show all receipts in users “Inbox” and
“Completed Folder”.
Select the desired receipts and click on attach
button.
View the receipt, Click on receipt number.
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4. CONVERSION OF PHYSICAL FILES Back to Index
Open Physical File.
Click on Convert on Top Menu Bar.
Upload scanned noting of Physical File and click
on Convert.
Now, file is converted to electronic file.
Attach correspondence of physical file as a receipt.
5. DETAILED GUIDES & MANUALS FOR EOFFICE Back to Index
Click on the links below for seeking further detailed
help In case of any other issues, mail your queries
Quick guide for eOffice working to
Steps for Conversion of Physical file to Electronic File
[email protected] Guidelines for scanning physical files
(from NIC mail id with eOffice in Subject)
eOffice not opening - Solution
Duties of Convener and Nodal Officer
How to Do Job of Nodal Officer
Closing/reopening of files
How to use eOffice
E-File User Manual
E-File Quick Start
