Port State Inspection pocket checklist
Port State Control
01 Nov 2021 - 00:01
Full name: Ship name: Position:
01. Master's Office/responsibilities
01 Certificates, documents and records
all trading certificates, class, flag or port state authority approved documents available, in date,
appropriately completed and approved, records completed as required
02 Standards of Training, Certification and Watchkeeping (STCW)
all personnel appropriately certificated with documents available
03 Records of rest hours
all available and up to date and consistent with other records, e.g. drill records etc.
04 Minimum Safe Manning Document
up to date and original copy available
05 International Safety Management (ISM) emergency preparedness
drills to be carried out regularly and effectively with documented evidence
Notes:
1. Photographic records, with dates, provide good evidence of drills being regularly held.
2. IMO MSC.1/Circ.1206 provides guidance on ’Measures To Prevent Accidents With Lifeboats’.
06 International Ship and Port Facility Security (ISPS)
records and arrangements in accordance with requirements
07 Shipboard Oil Pollution Emergency Plan (SOPEP)
approved copy available on board and matching IOPP Form A and B, up to date with contact
details included
Page 1
02. Bridge area
01 Charts
valid, corrected up to date (including temporary and preliminary notices)and as required for the
voyage
applies to both paper and/or electronic charts
primary and secondary means of navigation recorded
02 Nautical publications
valid and corrected up to date (including temporary and preliminary notices) and appropriate to
the voyage to be completed
applies to both paper and electronic NPs
03 Magnetic compass
easily readable and correctly adjusted (deviation card), free of air bubbles
04 Lights, shapes, sound-signals
in working order and properly maintained
supporting structures in good condition and well maintained
05 Echosounder
in working order
Note:
If the echosounder is not functioning, ensure that a flag administration exemption has been received
and is on board.
06 Global Maritime Distress and Safety System (GMDSS)
in working order and reserve sources of power fully charged, DSC test records up to date
07 Emergency Position Indicating Radio Beacon (EPIRB)
in working order; updated maintenance records available, battery and HRU valid
08 Fire detection cabinet
alarms in working order, no error or fault messages displayed
Page 2
09 Radar
- 9GHz radar to be provided for navigational assistance and collision avoidance
- where required a 3GHz radar or a secondary 9GHz radar (where considered appropriate by the flag
state)
- radars to be in working order and properly maintained in accordance with the manufacturers
requirements
10 Bridge navigational watch alarm system (BNWAS)
03. Life-saving appliances
01 Lifeboats
structure sound and with no unapproved repairs
02 Lifeboat engines
can start without difficulty by cranking or any starting battery
Notes:
1. Engine must be able to start without ’magic spray’ (engine spray)
03 Lifeboat inventory
all as required and in date, no damage to the vacuum seal of food ration packages.
04 Lifeboat davits
well maintained and in good working order, launching instructions posted and legible
Notes:
1. It is recommended that decks at embarkation areas have a non-skid coating.
05 Emergency lighting and batteries
in place and functioning correctly
06 Lifejackets
correct number, correct location, with appropriate marking and in good condition
Page 3
07 Lifebuoys
correct number, correct location, with appropriate marking and in good condition
correct weight for attached lights and/or smokesignals
08 Inflatable liferafts
no structural damage to liferaft container
no unapproved means of securing (e.g additional rope or wire lashings)
clear of obstructions
serviced in accordance with the manufacturers instruction
weak link correctly positioned
hydrostatic release in date
09 Embarkation arrangements for survival craft
all in order as per requirements
guardrails or chains for crew protection in place
Notes:
1. It is recommended that decks at embarkation areas have a non-skid coating.
04. Accommodation
01 Fire doors
able to close tight and in good condition
provides sufficient protection in accordance with the fire division
self-closing device in good order
no missing or deteriorated door seal
no hook back provided
02 Fire fighting equipment
available, in place and in good working order
03 Fire control plan
in place and up to date
04 Signs, indications (weathertight doors, fire detectors, fire dampers, ventilation)
all in place and as required
05 Emergency lighting and batteries
functioning correctly and in place
Page 4
06 Sanitary facilities
equipment in place, clean and functioning correctly
07 Galley
- fixed and portable fire fighting equipment available and ready for use
-fire doors not hooked back
- clean and hygienic
- garbage management in place
05. Deck area
01 Decks
well-maintained and not corroded, holed or wasted
02 Railings and cat walks
well-maintained and not corroded, damaged, wasted or missing sections
03 Cargo and other hatchways
weathertight
covers are in good condition
securing devices are in place and adequate
Notes:
1. The condition of the hatchway covers and their closing devices are always checked during PSC
inspections.
04 Weathertight doors
in good condition and securing correctly
self-closing devices working
05 Ventilators, air pipes and casings
clearly marked, well maintained and not corroded, holed or wasted
Page 5
06 Winches, capstans and anchoring devices
clearly marked and in good working condition
no hydaulic oil leaks
07 Fire dampers, quick-closing devices and means of control
clearly marked, easy to operate and corrosion-free
Notes:
1. Corroded or non-operable fire dampers are one of the most common detaining items.
08 Fire fighting equipment and appliances
available, in place and in good working order with valid recharge date marked where appropriate
09 Fixed fire extinguishing installation
bottles correctly serviced and dated; release mechanisms in good condition and in place
10 Rescue boats
all in order as per requirements
06. Working spaces
01 Emergency fire pump
starts easily
delivers sufficient pressure at hoses
self-priming device in working order
02 Emergency generator
can be operated easily and connected to the switchboard
secondary means of starting is available and working
auto-start with connection to emergency switchboard (black out or simulated black out tests)
no oil leaks
no defects
03 Lighting
is adequate, no earthing (grounding) issue
04 Safe means of access
lighting adequate
arrangement as required
no obstructions
Page 6
07. Engine room
01 Cleanliness
clean, no oil leaks, clean bilges and tank tops and no oily rags, no oil contaminated or oil
soaked lagging/insulation
02 Retention of oil on board
correct tanks are being used and are emptied at port facilities
Oil Record Book entries maintained properly
03 Jacketed piping system for high pressure fuel lines
approved system in place
leak tank alarm in working order
04 Oil filtering equipment (oily water separator)
working correctly, no illegal pipes, no unapproved modifications
05 15 ppm alarm arrangements
functioning as required
calibration up to date
records match Oil Record Book entries
06 Propulsion main engine
all components functioning correctly
no leaks (oil/water/smoke)
engine body clean
07 Auxiliary engines
all in working order
no leaks (oil/water/smoke)
engine body clean
08 Oil record book
data correctly entered and entries up to date
09 Fire pumps
in working order with adequate pressure
Page 7
10 Steering gear
functioning correctly
no oil leaks
rudder angle between local and bridge checked
communciations between local and bridge tested and working
11 Signs, indications (weathertight doors, fire detectors, fire dampers, ventilation)
all in place and as required
fire detector heads not covered
no sections manually disabled
12 Emergency lighting and batteries
functioning correctly and in place
13 Fire fighting equipment
available, in place, in good working order with valid recharge date marked where appropriate
14 Watertight doors
in good condition, securing correctly and (where applicable) capable of being closed remotely.
08. Port State Control target criteria
01
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Is your ship registered with a flag on the MOU black list of flags?
02
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Are your ship's classification certificates issued by a 'non-recognised organisation'?
03
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Is your ship more than 10 years old?
04
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Has your ship’s flag administration NOT ratified all conventions?
05
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Is your recognised organisation’s class deficiency ratio above average?
Page 8
06
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Has your ship NOT entered a port in the region during the last 12 months?
07
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Has your ship NOT been inspected in the last 6 months?
08
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Have any deficiencies been found during port state control inspections of your ship within the
last 12 months?
09
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Has your ship been detained during the last 12 months (one or more detentions significantly
increases the likelihood of an inspection)?
10
The targeting of a ship by PSC Officers is mostly determined by the questions listed below. If you
answer "yes" to some or all of these questions the likelihood of your ship being inspected will increase.
Are there outstanding deficiencies from the last inspection of your ship?
Page 9
