Invoice Index

1. Tax ID / EIN / VAT No. Provide the tax ID number of the shipper / exporter. In the US, the Tax
ID is the person’s Social Security Number. For a business, it’s the
Employer Identification Number (EIN)

2. Contact Information Provide the shipper / exporter’s information: Contact Name, Company
Name, Address, Phone Number

3. Waybill Number The UPS tracking number

4. Shipment ID The shipment ID is the 11-digit version of the tracking number when
using UPS® systems to complete the invoice (e.g.,
1ZE595012345678901 becomes Shipment ID E5950123456)

5. Date Provide the date that the invoice is created. Ideally, this is the same as
the ship date

6. Invoice Number Provide the invoice number assigned by the shipper if applicable

7. PO No Provide the purchase order number assigned by the shipper if applicable

8. Terms of Sale (Incoterms) Incoterms specifies who is responsible for paying for the shipment. This
field is optional. Examples: DDP (delivery duty paid), DDU (delivery
duty unpaid, CIP (Carriage and Insurance Paid), etc. For additional
details, refer to https://www.trade.gov/know-your-incoterms

9. Reason for Export Provide from the list of valid reasons why you want to export the
shipment: Gift, Repair, Inter-Company Data, Return, Sale, Sample or
Other. If Other is entered, you are required to fill in a reason)

10. Tax ID / EIN / VAT No. If available, enter the tax ID number of the receiver / importer

11. Contact Information Provide the receiver / importer’s information (the party receiving the
international shipment): Contact Name, Company Name, Address,
Phone Number

12. Sold To Sold to is the party or company that purchased the shipment

13. Units Provide the total quantity of each commodity being exported

14. U/M Units of Measure – provide a unit of measure for the commodity, e.g.,
roll, pound, kilogram, dozen, etc.

15. Description of Goods/Part No. Provide a detailed and complete description of each commodity being
exported. Include what it is, what it is made of, what it will be used for,
serial or part numbers if available, etc.

16. Harm. Code Harmonized Tariff Code - Include this to assist the clearance of your
goods. This global system of classification speeds up exports, reduces
delays and avoids potential additional fees and charges
17. C/T/O Country / Territory of Origin - This is the country of manufacture,
production, or growth of the imported good, NOT the country the goods
are being shipped from

18. Unit Value Unit value is the monetary amount of the items on a per unit basis

19. Total Value Provide the value of all items combined

20. Additional Comments Provide any other information that could be useful (and is not already
included on the invoice)

21. Declaration Statement This is the legal explanation, used by Customs, for the delivering of this
shipment. It must be identical to the set of declarations actually used by
Customs. Example: “I hereby certify that the information on this
invoice is true and correct and the contents and value of this shipment is
as stated above.”

22. Shipper Shipper’s Signature

23. Date Provide the date this statement was made

24. Invoice Line Total Provide the total value of all contents, excluding packaging, included in
the shipment

25. Discount/Rebate Discount/Rebate is the discount or rebate given by the shipper

26. Invoice Sub-Total Invoice sub-total is the total amount after any discount or rebate

27. Freight Provide the cost to transport the shipment. Only if known, enter the
actual cost of freight

28. Insurance Insurance is the amount the shipper or receiver pays to cover the cost of
replacing the shipment if it is lost or damaged

29. Other Other is for any other charges placed on the shipment by the shipper
(e.g., handling charge)

30. Total Invoice Amount The total after all discounts are taken off and all charges are added up

31. Total Number of Packages Total number of packages is the number of packages included in the
shipment

32. Currency Currency indicates what currency the values are listed in (e.g., USD,
GBP, EUR, etc.)

33. Total Weight Total weight (kg or lbs.) is the shipment weight, including packaging