® Se Republic of the Philippines Bepartment of Education REGION II SCHOOLS DIVISION OFFICE OF TARLAC PROVINCE September 6, 2023 DIVISION MEMORANDUM No. , 8. 2023 MONITORING ACTIVITY ON THE IMPLEMENTATION OF SCHOOL CANTEEN To: OPERATIONS AND MANAGEMENT FOR PUBLIC ELEMENTARY AND SECONDARY SCHOOL - SY 2023-2024 Assistant Schools Division Superintendents Chief Education Supervisors Public District Supervisors Public Elementary and Secondary School Heads School Health Leaders / Canteen Managers Division Health and Nutrition Personnel All Others Concerned Pursuant to DepEd Order No. 8, s. 2007 “Revised Implementing Guidelines on the Operation and Management of School Canteens in Public Elementary and Secondary Schools”, and DepEd Order No. 13, s. 2017 “Policy Guidelines on Healthy Food and Beverages Choices in Schools and DepEd Offices”, this Office announces the conduct of abovementioned activity within the current school year. The objective of this monitoring activity are as follows: @. ensure that the school canteen actively contributes to the elimination of nutritional deficiencies and the promotion of desirable healthy eating habits for both students and teaching/non- teaching personnel; b. validate transparency and accountability in reporting and accounting of proceeds from the school canteen management and operations; . ensure adherence to standards on quality, handling and serving of food in the school canteen and that food safety standards and hygienic practices are strictly observed and implemented; 4. provide guidance and technical assistance in integrating DepEd policies and guidelines in the school canteen management. The school canteen monitoring team comprised of the Education Program Supervisor for SGOD, Public District Supervisors, School Health & Nutrition Unit Personnel and the School Management, Monitoring and Evaluation Unit Personnel. Macabulos Dr. San Roque, Tarlac City, Tarlac (045 982 0374 | tarlactadeped.gov.ph wwneadepedtarlac.com.ph,=? Republic of the Philippines: Bepartment of Education REGION II SCHOOLS DIVISION OFFICE OF TARLAC PROVINCE 4, In line with this, school heads and canteen personnel are advised to facilitate the preparation of essential documents, reports, permits, and compliance records in accordance with the DepEd Orders mentioned above. 5. Attached is the School Canteen Operations and Management monitoring tool for your reference. 6. Immediate dissemination of this Memorandum is desired. 4 RONNIE S. MALLARI, PhD, CESO V if Schools Division reat Macabulos Dr. San Roque, Tarlac City, Tarlac (045 982 0374 | tarlacadeped.gov.ph ‘www depedtarlae.com.ph,= ® Republic of the Philippines Department of Education REGION UII ‘SCHOOLS DIVISION OFFICE OF TARLAC PROVINCE SCHOOL CANTEEN OPERATIONS AND MANAGEMENT MONITORING TOOL Name of School: District: Name of School Head: Date: Total Enrollment 1. CANTEEN PROFILE No. of Teachers: Teachers’ Cooperative Type of Canteen ‘School-Managed Canteen iariaged ‘Area/Location Rural DJ Urban | Rural | urban a Number of Students/Pupils | 500 less/more | 1000 less/more | 500 less/more | 1000 less/more Number of Canteen/Stall Name of Canteen Teacher Average Daily Income Monthly Net Income I. CANTEEN OPERATION REQUIREMENTS Not Parameters/Indicators Evident | pent Remarks Personnel) ‘A. Permits/Clearances (to be filled out by the School Management, Monitoring & Evaluation Updated Sanitary Permit from local Health Department Health Certificate of Canteen Personnel/Staif of the City/Municipal Health Office Copy of CDA and MOA (for Teachers” Cooperative Managed) Letter of designation from the school head to the teacher designated as the canteen manager/ coordinator Parameters/Indicators Evident Not Evident | Remarks B. Food Safety Standard (io be filled out by the School Health and Nutrition Personnel) Provide potable drinking water and hand washing facilities Maintains clean, well-ventilated and pest free environment Uses food covers and containers for safekeeping Macabulos Dr. S swwwadepedtarlac.com.ph wn Rogue, Tarlac City, Tarlac (045 982 0374 | tarlacadeped.gov.phee ® 7 Republic of the Philippines: Department of Education REGION II ‘SCHOOLS DIVISION OFFICE OF TARLAC PROVINCE ‘Not Parameters/Indicators Evident | pvident | Remarks Practices hygienic food preparation, cooking display, serving and storage Uses equipment/utensils, facilities, furniture, and other supplies in canteen Sells root crops, noodles, rice and corn products in native preparation Offers fruits and vegetables in season Provides proper labelling of condiments Offers beverages prepared from fruits and vegetables in season Prohibits selling of carbonated drinks, sugar- based synthetic or artificially flavored juices and junk foods and any products that does not bear ‘Sangkap Pinoy seal or did not pass BFAD approval Regulates the use of monosodium glutamate (vetsin) and met iodine requirement for cooked foods Foods are sold at low-cost reasonable prices: Practices waste segregation and disposal Not Parameters/Indicators Evident | a igent Remarks ©. Canteen Personnel/ Staff (o be ited ou bythe School Management, Monitoring & Boaluation Personnel) Wears clean and proper aitire (white shirt/polo/blouse, colored pants/skirts, hairnet, apron, appropriate footwear) at all times Wears identification cards with photo when inside the premises of the canteen ‘Attend training on proper handling of food and preparation, and food safety Not Parameters/Indicators Evident | pigent Remarks D. Report (io be filled out by the School Management, Monitoring & Evaluation Personnel) ‘Statement of Financial Condition ‘Statement of Operations ‘Statement of Cash Flows Notes of Interim Financial Statement and Other Disclosures ‘Summary of Cost Sales ‘Annual Budget based on the expected income of the school canteen Macabulos Dr. San Roque, Tarlac City, Tarlac (045 982 0574 | tarlacadeped.gov.ph wonw.depedtartae.com.phpee ? B Republic of the Philippines Bepartment of Education REGION II SCHOOLS DIVISION OFFICE OF TARLAC PROVINCE ‘Not Parameters/Indicators Evident | poident Remarks E, Transparency and Accountability (oe jit y te Scho! Management, Nontorng & Bratton Personne) Bank of Reconciliation ‘Schedule of Cost of Sales Schedule of Operating Sales ‘Schedule of Operating Expenses ‘Schedule of Utilization of School Share Program Received from the Cooperative ‘Schedule of Utilization of Gross Income Generated from the Canteen Laboratory Statement of Receipts and Disbursements ‘Statement of Reports on Cooperatives’ School Program Support Schedule of Capitalization on the Operation of School Canteen Permits/ Clearances are displayed and visible in the school canteen é& Transparency Board | ‘Organizes a school level auditing committee ] headed by mathematics departments | head/teacher, home economics department head/teacher and the faculty president as. member ‘Audited statement shall be posted on the school’s bulletin board Deposits earnings and cash received from canteen operations to the nearest government depository bank/ reputable commercial bank. Bank Account “in trust for” the name of the school (for school-managed canteen) ‘Not Parameters/Indicators Evident | podent Remarks F. Sharing of Proceeds (io be fled out by the School Management, Monitoring & Evaluation Personnel) % School-Managed Canteen Utilized the net income derived from the operations of the canteen but not limited to the following: + Supplementary feeding program for undernourished pupils/ students (35%) + School Clinie fund (5%) + Faculty and student development fand (15%) + _HLE. Instructional Fund (10%) + School Operations Fund (25%) + Revolving Capital (1026) ‘Macabulos Dr. San Rogue, Tarlac City, Tarlac (045 982 0374 | tarlacadeped.gov.ph ‘wwwdepedtariac.com.phRepublic of the Philippines Department of Education REGION UII ‘SCHOOLS DIVISION OFFICE OF TARLAC PROVINCE Parameters /Indicators Evident | Not Remarks Evident ~ Teachers’ Cooperative Managed Canteen Observes 80-20 percentage of sharing ‘© Supplementary feeding program for undernourished pupils/ students (35%) + School Clinic fund (5%) + Faculty and student development fund (15%) em + HE. Instructional Fund (10%) ‘> School Operations Fund (35%) Il. To be filled out by the SGOD Supervisor based on findings Recommendations Agreements Date of Compliance Conforme: ‘Canteen Manager / Coordinator School Head Monitored by: Noted/Reviewed: ara vwwnw.depedtariae.comph