Tañon College
E.A. Antonio Memorial School
Ylagan Ext., San Carlos City
Negros Occidental, Philippines
STUDENT AFFAIRS AND SERVICES
Region: 6
Name of HEI: Tanon College
Address: San Carlos City, Negros Occidental
Requirement
Criteria Compliance
Quality Evidence
1. Student Affairs and Services
There should be an Office of 1. Office is Accessible to Location posted in school Student Affairs Coordinator
Student Affairs to manage the students; bulletin Was designated last February 2023, and the
Student Services and Programs. documents was submitted already
2. Well-maintained Organizational Chart with
photos of personnel
Requirement
Criteria Compliance
Quality Evidence
3. There is a qualified Room is clean and orderly
Coordinator
4. Well defined Vision, Mission Has well defined and
of the Office and relevant vision, mission,
Development Plan goals and development plan
With Work and Financial To be followed since it was not approved yet.
Plan duly approved by the
HEI Head
2. Information and Orientation Services
a. There shall be an organized, Legislations effecting students Information materials
updated, and readily available updated include legislations affecting
educational, career, and students such as
personal/social materials. (e.g. Organized educational, career, a.) students rights and
flyers or materials posted on and personal/social materials responsibilities
Bulletin Boards) updated b.)guidelines on drug abuse
prevention and control,
Accessible to students c.) GAD/sexual harassment, Incorporated already in our updated student
handbook
Available in digital form d.)HIV/AIDS, etc.
e.)self-care and health
Requirement
Criteria Compliance
Quality Evidence
lifestyle
3. Health Services
The Higher Education Institution Primary health care services
shall provide primary health care administered by licensed Presence of a full-time nurse
services administered by licensed medical dental and allied Presence of a part-time
medical dental and allied professionals are made School Physician
professionals are made available to available to all students. There is full-time nurse, Part-time School Dentist, and
all students. part-time School Physician
Presence of a part-time
School Dentist
Available contracts /
available on call
Adequate facilities for health care Facilities for health care are With dental chair
and updated health record are adequate
kept and maintained as required by
the Department of Health
With Comfort Room
Requirement
Criteria Compliance
Quality Evidence
With lavatory or washing Complied
area
With clinic beds (1 for male,
1 for female)
Updated health records are Proof of compliance with
kept and maintained as DOH
required by the Department of With posted medical/dental
Health schedule
With basic medical/dental
equipment and supplies
Presence of medical/dental
records
Well maintained and clean Presence of clean and well-
comfort rooms maintained comfort rooms
(free from obnoxious odors)
for both male and female
Potable drinking water is available
and free for all students
4. Guidance and Counseling Services Appraisal
a.Guidance Office shall maintain Cumulative records of Properly labelled and kept in
students’ cumulative records students are well-maintained cabinets
which contain relevant
information about students e.g.,
family background test, data,
etc.
b. Record shall be Has linkage with the
appropriate, usable and different agencies as
regularly updated. evidence by the MOA or
letter of invite. (Linkage with
other agencies where
resource persons are
Requirement
Criteria Compliance
Quality Evidence
invited)
c. There is provision for a well- Assessment program is well- Prior approval of the head of
planned guidance assessment planned the HEI was sought before
program. (Guidance conduct of assessment
intervention for every year level program.
especially if the HEI is collecting
Guidance Fee)
d. Appropriate standardized Appropriate standardized Manual of Procedures
psychological tests are psychological tests are contain the administration
administered, scored and administered, scored and of tests.
interpreted by qualified interpreted by qualified
personnel personnel
e. The test results are Individual test result is Form of test results were
interpreted to students, communicated to concerned received by concerned
teachers and concerned individuals. students.
individual e.g. parents.
Counseling
f. Gender sensitive individuals Licenced Counselor Proof of License Certificate Our RGC is still on study leave. For now, the school’s
and group counseling is associate guidance personnel, a Registered
provided by a licensed Psychometrician is in-charge.
counselor.
g.The maximum ratio of counselor Maximum ratio of counselor to List of students and the
to students is 1:1,000 students is 1:1,000 corresponding counselor
h. A counseling room is Available counseling room per Well-maintained counseling We have 2 counselling rooms, one for Highschool
provided to ensure the privacy counselor room/booth Department and one for College Department.
and confidentiality of counseling
sessions
Requirement
Criteria Compliance
Quality Evidence
i. The records and/or counseling The records and/or counseling Records and/or counseling
notes are maintained and kept notes are properly maintained notes are orderly kept
confidential (Ideal, one folder
per student).
5. Food Services
a. The school sets the criteria Criteria made available to Health measures are posted
(policy) for safety and sanitary students and interested clients in school Bulletin.
conditions of food outlet within List of food outlets are
the compound of the institution. available to students.
Food handlers are in uniform
and wear hairnets
d. The school coordinates Proper coordination with local Communication regarding complied
with the local government for government for the safety of coordination with the local
the safety of food service food services outside the government re-
Requirement
Criteria Compliance
Quality Evidence
outside the school premises. school premises. implementation of
sanitation code.
Food handlers have updated
health certificates
f. The HEI shall periodically The certificate to operate Permit to Operate complied
inspect food outlets for should be displayed in a
sanitation and hygiene. prominent area of the food Properly maintained and
outlet. ventilated canteen
6. Safety and Security Services
The HEI has provisions for Disaster Presence of Disaster
Preparedness Preparedness Plan based on
Hazard present in the
locality
Information material on Complied
what to do before, during
and after the disaster
Presence of emergency
escape plan
Availability of emergency Complied. Posted in every room
Contact numbers
Requirement
Criteria Compliance
Quality Evidence
Presence of Emergency
Response Team
Presence of Focal Person for
Disaster Risk Reduction Mgt.
Availability of Emergency
Equipment
There is a safe and secure Functional fire/earthquake
environment exits
Requirement
Criteria Compliance
Quality Evidence
Buildings and facilities shall comply Proof of fire and earthquake See attached photos of drills and the certificates
with government standards drills conducted given by the BFP and CDRRMO.
Presence of fire The procurement of fire extinguishers was complied.
extinguishers The school has 25 fire extinguishers
Certificate of Building
Occupancy
7. Student Crime Prevention
Every college and university should Student Crime Prevention Resolution creating the The document to be approved was pending.
create/organize a Student Crime Committee organized Committee
Prevention Committee (composed Activities conducted Compilation of reports of
of students) activities conducted
8. Student Discipline
a. Gender sensitive rules and Gender sensitive rules and Updated List of cases
regulations are formulated in regulations are formulated in resolved available to school
consultation with students and consultation with students and Head and interested clients.
faculty and published in faculty.
students’ manual disseminated Published in students’ manual Included in Student Manual,
to students, faculty and parents. disseminated to students, Posted in Bulletin Board or
(e.g. Sexual Harassment Law) faculty and parents or posted published in School Paper.
on bulletin boards.
b. The rules and regulations define Rules and regulations properly Minutes of Orientation with
appropriate student conduct understood by students and students readily available
and prescribe sanctions for faculty
misconduct.
Requirement
Criteria Compliance
Quality Evidence
c. The discipline committee must Composition of Discipline List made available upon
be established in all HEI’s to Committee made available to request.
ensure due process in dealing concerned students and
with student misconduct. clients
(Composition could include
Guidance Counsellor; Dean;
Faculty Rep; Student Rep;
Parents; or Private Sector Rep)
Student Development Programs and Services
9. Student Organizations and Services
a. The HEI shall have a system of Reports on activities List of accredited Student The clubs was organized and the evidence was
accreditation, re-accreditation, conducted by accredited Organizations and Activities attached.
monitoring and evaluation using student organizations posted in School Bulletin
participatory institutional available upon request. Boards. The first accredited Student Organization was
Requirement
Criteria Compliance
Quality Evidence
procedures and processes in established: BOY SCOUT of the Philippines (BFP)
recognition of basic rights to
organized.
b. Requirements and procedures List of Accredited Student
for recognition/accreditations of Organizations and Activities
student groups shall be widely posted in school organ
disseminated
c. The HEI shall provide accredited Rooms for the conduct of Rooms labelled to
student organizations adequate meeting of student accommodate students
office space and other institutional organizations and other organization meeting.
support facilities are available upon Flowchart on processing of
request of concerned request for facilities
accredited student indicated
organizations.
d. The constitution and by-laws of Copy of constitution and by- Copy of Constitution and by-
student organizations should laws readily available upon laws readable and properly
provide for and require participation request. kept.
in activities on anti-drug abuse
awareness and drug abuse
prevention initiated by GOs and
NGOs
Identified barangays as their
community immersion area
with specific activities to be
undertaken.
Has linkage with the
different agencies as
resources persons as
evidenced by the MOA.
Requirement
Criteria Compliance
Quality Evidence
There must be mechanism or policy Mechanism communicated to Mechanism easily
to coordinate with the school all students and school understood and
administration relative to the personnel. implementable.
treatment and rehabilitation of Mechanism is posted in the
students with drug-related school bulletin.
problems. Mechanism is included in the
student’s manual.
The HEI must recognize the right of
the students to govern themselves
and to be represented in
appropriate student councils, or
board of regents or trustees.
17. Student Publication Presence of Student The proposed student publication and yearbook will
The HEI shall support the Publication be realized next year.
establishment of student
publication as provided in the
Campus Journalism ACT of 1991.
18. Sports Development Programs Presence of Sports facilities/
The HEI shall provide opportunities equipment (if no school
for physical fitness and well-being of facilities, there should be a
students. MOA with the partner
agency on the use of such
facilities)
19. Cultural Program
The HEI shall provide opportunities
for appreciation of culture and the
arts.
20. Social Community Involvement
The HEI shall ensure opportunities
for meaningful socio-civic (e.g. JS
Requirement
Criteria Compliance
Quality Evidence
Prom, Outreach-Activities not NSTP
Related) involvement of students
The HEI shall provide Group
Accident Insurance for the student
at least on their filed days.
21. Multi-faith Services Multi-Faith Services are scheduled every last Friday of
The HEI shall ensure that the right the month.
to freedom of religion is respected.
22. Economic Enterprise This was integrated into the different activities held at
Development school and was spearheaded by the student council.
The HEI may establish mechanisms
to promote and develop student
economic enterprises but not
limited to academic activities
