SAP DOCUMENT TYPE INVENTORY IS THIS DOC OR A

RELATED ONE SENT

TO TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
DOC FUNCTIONAL SAP NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING REVERSING REVERSING AUTH
TYPE DESCRIPTION TEAM(S) PURPOSE OR TRIGGER TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO DOC TYPE RANGE FROM RANGE TO GROUP

DOCUMENT TYPES IN PRODUCTION

AA Asset Posting Fixed Assets Any asset transaction with the exception of depreciation. Many Fixed Assets 01 0100000000 0199999999 NO NO None N/A N/A AM01
transaction codes.
AB Accounting Document Various SAP invoice documents posted via payroll system in SAP. FBS1, FB08, auto 01 0100000000 0199999999 NO Sometimes AB 0100000000 0199999999 AB01
For auditing of payments in payment program, the payroll program
system triggered invoices are required to be separated.
Also reverses ZT documents. Also clearing documents for
some OIM G/L accounts.
AF Depreciation Posting Fixed Assets Any asset depreciation transaction. AFABN 03 0300000000 0399999999 NO NO AF 0300000000 0399999999 AM01
AM Adjustment Memo Cash Management Adjust previously posted revenue in SAP FB50, FV50 00 0088000000 0088999999 YES, Batch ID=AM88# YES AM 0088000000 0088999999 RV01

AW Adv Act Dec w/oRemit FI / FM Close an advancement account or decrease the authorized FB50 / FV50 60 6000000000 6099999999 YES, Batch ID=RE94# NO SD 3000000000 3099999999 AA01
balance of an existing account using a Refund of
Expenditures without Remittance
AX Adv Act Increase FI / FM Open a new advancement account or increase the FB50 / FV50 60 6000000000 6099999999 YES NO SD 3000000000 3099999999 AA01
authorized balance of an existing account
AY Adv Act Dec w/ Remit FI / FM Close an advancement account or decrease the authorized FB50 / FV50 60 6000000000 6099999999 YES, Batch ID=RE94# NO SD 3000000000 3099999999 AA01
balance of an existing account using a Refund of
Expenditures with Remittance
AZ Advancement Account Invoice Accounts Payable Reverse Document Type for ZA (Advancement Account) FB08 17 1700000000 1799999999 NO YES AZ 1700000000 1799999999 ZA01
Reversal
BA BAI File Replenishment Cash Management Cash replenishment to Advancement Account. FB50 01 0100000000 0199999999 NO NO BA 0100000000 0199999999 AA01
CC Cash Clearing Cash Management Post cash clearings based on file received from Treasury FB50 01 0100000000 0199999999 NO NO - cash to cash CC 0100000000 0199999999 CC01
or cash to cash-in-
transit postings only

CD Customer Clearing Accounts Clear open customer items F.32 10 1092000000 1099999999 NO NO CD 1092000000 1099999999 CD01
Receivable
CK Vendor Clearing Grants; Clear open vendor items F.13, F-44, etc. 10 1092000000 1099999999 YES NO CK 1092000000 1099999999 CK01
Procurement;
Accounts Payable
DA Customer Document Accounts Accounts Receivable Customer adjustment document, FB08, FBRA, F-30, 16 1600000000 1699999999 YES (only Loans with YES DA 1600000000 1699999999 AR01
Receivable includes transfer postings/clearing, reversal and write-off FF68, FZNB CI 4*, Batch
transactions. ID=RT95#)
DB Cust Write Off Doc Accounts Manual Accounts Receivable write offs FB05, FB08, FB75, 16 1600000000 1699999999 NO YES DB 1600000000 1699999999 AR02
Receivable FN8X
DC GM Federal Billing Grants Resource Related Customer invoices posted in SAP for the custom transaction 23 2300000000 2399999999 NO YES, but offset DC 2300000000 2399999999 GM02
Grants Federal Billing process. calling VF01 immediately by DD
DD GM Offset Fed Billng Grants Resource Related Customer invoice offset and clearing FB05 23 2300000000 2399999999 NO YES, but offset DC 2300000000 2399999999 GM02
posted in SAP for the Grants Federal Billing process. immediately by DD
DF FSP Customer Invoice Accounts Accounts Receivable Federal Surplus Property customer FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01
Receivable invoices which are not generated from SAP, but the
receivable information is stored and managed in SAP.
DG Customer Credit Memo Accounts Accounts Receivable Credit memos. FB75 16 1600000000 1699999999 NO YES DA 1600000000 1699999999 AR01
Receivable
DI Customer Lockbox Payment w/o Accounts Accounts Receivable customer payments for the Insurance ZFLBMAIN 14 1400000000 1499999999 YES, Batch ID=RT95# YES DI 1400000000 1499999999 AR02
Remit Receivable Lockbox processed by DOR. Interfaced to SAP on nightly
basis
DJ Trustee Loan Pay/Adj Accounts Accounts Receivable customer payments for Loans from a FF68, FZNB 13 1300000000 1399999999 NO NO DJ 1300000000 1399999999 LM02
Receivable Trustee.

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 SAP DOCUMENT TYPE INVENTORY IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
DOC FUNCTIONAL SAP NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING REVERSING REVERSING AUTH
TYPE DESCRIPTION TEAM(S) PURPOSE OR TRIGGER TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO DOC TYPE RANGE FROM RANGE TO GROUP
DK Loan Disbursement Accounts Disbursement for Loans Management FNVD 19 1900000000 1999999999 YES YES DK 1900000000 1999999999 LM01
Receivable
DL Lockbox GL Posting Accounts Accounts Receivable customer payments for Insurance ZFLBMAIN 01 0100000000 0199999999 NO YES DL 0100000000 0199999999 AR02
Receivable Lockbox. When the Lockbox file is posted to SAP, the
initial posting (entire deposit amount) is posted to the Bank
G/L account and a Lockbox clearing account. This
transaction is followed by a second interface transaction
using document type DI.
DN Adj Doc for NSF Checks Accounts Accounts Receivable customer payment NSF Adjustment FB50 01 0100000000 0199999999 NO YES DN 0100000000 0199999999 AR02
Receivable document bank statement reconciliation in revenue.
DP Federal Highway Administration Project Systems Accounts Receivable customer invoice for USDOT FHWA FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01
(FHWA) Billing billing twice each week for the federal share of highway
project expenditures.
DQ Federal Highway Administration Accounts Accounts Receivable Credit memos posted in SAP, for FB75 16 1600000000 1699999999 NO YES DA 1600000000 1699999999 AR01
(FHWA) Credit Memo Receivable PennDOT FHWA billing only.
DR Customer Invoice Accounts Accounts Receivable - Invoices produced and printed in FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01
Receivable SAP.
DS Customer Payment to create Accounts Accounts Receivable Customer Refund of Expenditures. F-26, F-28 10 1092000000 1099999999 YES, Batch ID=RE94# YES DS 1092000000 1099999999 AR02
Refund of Expenditures Receivable Deposit Transit Slip generated to send remittance to DOR
for deposit.
DT Transfer Voucher Payment Accounts Accounts Receivable customer payments where a F-30 14 1400000000 1499999999 YES, Header Text or YES DT 1400000000 1499999999 AR02
Receivable Revenue Transmittal is not to be generated (Transfer Reference Document
Voucher payments or where an RT was produced outside
of SAP).
DW Customer Payment w/o Remit Accounts Accounts Receivable customer payments deposited F-26, F-28 14 1400000000 1499999999 YES, Batch ID=RT94# YES DW 1400000000 1499999999 ZA01
Receivable electronically.
DX External Created Invoice Accounts Accounts Receivable customer invoices that are generated FB70 18 1800000000 1899999999 NO YES DA 1600000000 1699999999 AR01
Receivable /printed external to SAP
DY Loan Customer Inv Accounts Accounts Receivable customer invoice for loans FNM1 18 1800000000 1899999999 NO YES DY 1800000000 1899999999 LM02
Receivable management related
DZ Customer Payment w/ Remit Accounts Accounts Receivable customer payments received. F-26, F-28 14 1400000000 1499999999 YES, Batch ID=RT95# YES DZ 1400000000 1499999999 AR02
Receivable Deposit Transit Slip generated to send remittance to DOR
for deposit.
EA Expense Adjustment General Ledger Used to transfer expenses between BAs and/or Funds FB50, FV50 78 7800000000 7899999999 YES, if 1st 7 pos. of YES EA 7800000000 7899999999 EA01
and/or expense commitment items. Documents are sent to Fund and Budget
Treasury only if the first seven positions of the Fund are Period are different
different.
EB Exp Adj - Work Comp Payroll Used to reclass Work Comp (Act 534 and Heart & Lung) FB50, FV50 78 7800000000 7899999999 YES, if 1st 7 pos. of YES EB 7800000000 7899999999 PY01
expenses from a general restricted receipt account back to Fund and Budget
the employees' agency. Documents are sent to Treasury Period are different
only if the first seven positions of the Fund are different.

GD GM Delay of Draw Grants Created from nightly job run for program FB50 23 2300000000 2399999999 NO NO - Statistical GD 2300000000 2399999999 GM01
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD based on G/L
documents for invoices and VT doc types posted to federal account
funds. Doc type used for posting directly to a grant for
federal billing.
GL GM LPO-Delay of Draw Grants Created from nightly job run for program FB50 23 2300000000 2399999999 NO NO - Statistical GL 2300000000 2399999999 GM01
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL based on G/L
documents for ZO doc types posted to federal funds to account
create entry on GMIA. Doc type used for posting directly to
a grant for federal billing.
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 SAP DOCUMENT TYPE INVENTORY IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
DOC FUNCTIONAL SAP NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING REVERSING REVERSING AUTH
TYPE DESCRIPTION TEAM(S) PURPOSE OR TRIGGER TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO DOC TYPE RANGE FROM RANGE TO GROUP
GN GM No Delay of Draw Grants Created from nightly job run for program FB50 23 2300000000 2399999999 NO NO - Statistical GN 2300000000 2399999999 GM01
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN based on G/L
documents for FI adjustment doc types and cost allocations account
posted to federal funds to show on GMIA. Doc type used
for posting directly to a grant for federal billing.
GR GM Refunds-No Delay Grants Created from nightly job run for program FB50 23 2300000000 2399999999 NO NO - Statistical GR 2300000000 2399999999 GM01
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR based on G/L
documents for refund doc types posted to federal funds to account
show on GMIA. Doc type used for posting directly to a grant
for federal billing.
GT Statutory Transfer General Ledger Separate document type used for Statutory Transfers which FB50, FV50 09 0993000000 0993999999 YES YES GT 0993000000 0993999999 GT01
require the Governor's designee's signature and a separate
transaction code for Treasury.
KA Vendor Invoice Reversal Accounts Payable Reverse Document Type for Accounts Payable (Reverse FB08 17 1700000000 1799999999 NO YES KA 1700000000 1799999999 KR01
KR)
KC Vendor Incoming Payment Cash Management Posts Cash-in-transit for doc type KS or KW. F-52 10 1092000000 1099999999 NO NO KC 1092000000 1099999999 KC01
KD Vendor Invoice - Decentralized Accounts Payable Non-PO invoice entered directly into SAP by the Agency FB60 19 1900000000 1999999999 YES, ZP clearing YES KA 1700000000 1799999999 KD01
document
KG Vendor Credit Memo Accounts Payable Used to record credit received from vendors to be applied FB65 17 1700000000 1799999999 NO YES KG 1700000000 1799999999 KD01
against an existing unpaid or future vendor invoices.
KH Vendor Credit Interface Grants Used to record credit offset entry for subrecipient payments FB65 17 1700000000 1799999999 YES, ZP clearing YES KH 1700000000 1799999999 SA01
posted by Interface or Conversion program where amount document
is a negative amount (a credit or refund). This FB65
transaction mirrors the FB60 payment transaction made
using doc type ZN and is only used to execute F-44
clearing transaction.
KJ Vendor Credit Offset Grants Used to record credit offset entry for subrecipient payments FB65 17 1700000000 1799999999 NO YES KJ 1700000000 1799999999 SA01
posted by Interface or Conversion program where actual
payment was a positive amount. This FB65 transaction
mirrors the FB60 payment transaction made using doc type
ZD and is only used to execute F-44 clearing transaction.

KP Account Maintenance Procurement Used to clear vendor account discrepancies due MR11 48 4800000000 4899999999 NO NO KP 4800000000 4899999999 MM04
differences between Goods Receipt and Invoice Receipt.
KR Vendor Invoice Accounts Payable Non-PO invoice entered directly into SAP. FB60, FBR2 19 1900000000 1999999999 YES, ZP clearing YES KA 1700000000 1799999999 KR01
document
KS Vend Refund w Remit Cash Management Vendor Refund of Expenditures. Deposit Transit Slip Auto program, FB65, 10 1092000000 1099999999 YES, Batch ID=RE94# YES KS 1092000000 1099999999 RV03
generated to send remittance to DOR for deposit FV65
KT Interagency Accounts Payable Accounts System generated transaction to clear accounts payable F.51 31 3100000000 3199999999 YES, Reference KT 3100000000 3199999999 KT01
Adjustment Receivable document type RN for Correctional Industries Billings to document - Revenue
other agencies. Effective 7/1/07 Plant Maint will also use line from KT and
KT to clear Print Shop inventory orders. expense line from RN
= Transfer Voucher to
Treasury
KU Utility Invoices Accounts Payable Non-PO utility invoices entered via FB60, Web DynPro, FB60 19 1900000000 1999999999 YES, ZP clearing YES KA 1700000000 1799999999 KD01
and INTF_0492 document
KW Vendor Refund wo Remit Cash Management Vendor Refund of Expenditures deposited electronically. FB65, FV65 10 1092000000 1099999999 YES, Batch ID=RE94# YES KW 1092000000 1099999999 RV03
KZ Vendor Advancement Account Accounts Payable Vendor Payment documents for post with advancement F-58 15 1500000000 1599999999 YES YES ZK 1700000000 1799999999 ZA01
Payment account payments

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 SAP DOCUMENT TYPE INVENTORY IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
DOC FUNCTIONAL SAP NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING REVERSING REVERSING AUTH
TYPE DESCRIPTION TEAM(S) PURPOSE OR TRIGGER TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO DOC TYPE RANGE FROM RANGE TO GROUP
LB PCard Interface Cost Allocation Automated transaction to distribute Purchasing Card FB50 37 3700000000 3799999999 YES, reference LB 3700000000 3799999999 LB01
amounts billed to the correct agency and funding source. document
To be put in effect 3/1/2003 in conjunction with new PNC
file process.
LT Travel Card Interface Travel Automated transaction to distribute Travel Card amounts FB50 30 3000000000 3099999999 YES, reference LT 3000000000 3099999999 LT01
billed to the correct agency and funding source. To be put document
in effect 2/11/2004 in conjunction with new Travel interface.

OT NonSAP BA TV Other FI / FM SAP posting for non-Payroll transfers debiting expense in a FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 TV01
non-SAP business area and crediting revenue in any
business area
GL Journal file: Reference = Batch ID; Document Date =
Effective Date; Header text = Transfer Description
PR Price Change Procurement Used to revalue finished inventory, equipment or supplies MR21 48 4800000000 4899999999 NO NO None N/A N/A MM01
to current value.
PS Project Settlement Commonwealth- Provide project settlements with their own unique number FB50, AUAK, CJ8G, 11 1100000000 1199999999 No NO PS 1100000000 11999999999 PS01
wide & Project range for postings to avoid contention with other processes CJ88
Systems
PT NonSAP BA TV Payroll FI / FM SAP posting for Payroll transfers debiting expense in a non- FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 TV01
SAP business area and crediting revenue in any business
area
GL Journal file: Reference = Batch ID; Document Date =
Effective Date; Header text = Transfer Description
PZ Vendor Payment Reversal Accounts Payable Reversal document type for ZP. FBRA 17 1700000000 1799999999 NO YES PZ 1700000000 1799999999 KR01
RE Invoice - Gross Procurement Used to record invoices based on Purchase orders. MRIS 51 YES, ZP clearing YES RE
Invoicing Plan invoices. 5100000000 5199999999 document 5100000000 5199999999 MM03
RN Invoice - Net Procurement Used to record invoices based on Purchase Orders. Also MIRO, MRRL 51 5100000000 5199999999 YES, ZP or KS clearing YES RN 5100000000 5199999999 MM03
used to record Purchase Order refunds with and without document OR
remittance. RN docs with Bank Code 874 sent to Treasury. Reference document (if
Correctional Industries
A/R)
SA G/L Account Document Various This is default doc type for FB50 screen. Used for BAI file FB50 01 0100000000 0199999999 NO Sometimes SA 0100000000 0199999999 SA02
upload and for many other purposes.
SB G/L Account Posting Commonwealth- Used for journal entries prepared to accrue revenues and FB50 12 1200000000 1299999999 NO Statistical SB 1200000000 1299999999 ZG02
wide & Grants expenditures by fund type throughout the year.
SC WBS Element to Internal Order Commonwealth- Used for journal entries to post Project Systems WBS FB50 17 1700000000 1799999999 NO SC 1700000000 1799999999 SA01
Posting wide & Project Element expenditures and adjustments to Internal Orders
Systems to capture appropriate federal, state and local shares.
SD SAP/TABS Reconciliation Entry General Ledger Used for journal entries made to correct SAP errors found FB50 30 3000000000 3099999999 NO YES SD 3000000000 3099999999 SD01
during the SAP Fund reconciliation when no other entry is
appropriate. Reference document is the document number
originally sent to Treasury. This doc type also bypasses
the Ledger 4, 5, 6 substitution rule that puts 00 in positions
6-7 of the Fund.
SE Payroll Expense Adjustment (in General Ledger Transfer payroll expenses from between SAP Funds to FB50 30 3000000000 3099999999 NO YES SE 3000000000 3099999999 SE01
SAP only) agree with either a Treasury only EA or a phone call to
Treasury to change the Fund on payroll DSNs (documents)
they are unable to process due to an invalid Fund or a
Fund without sufficient funds. Reference document is
either the paper EA document or the Merge Run ID related
to the original ZX document.

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 SAP DOCUMENT TYPE INVENTORY IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
DOC FUNCTIONAL SAP NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING REVERSING REVERSING AUTH
TYPE DESCRIPTION TEAM(S) PURPOSE OR TRIGGER TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO DOC TYPE RANGE FROM RANGE TO GROUP
SF Fed Rev Dep wo Remit Cash Management Federal Revenue posting generated by GM billing process FB50 14 1400000000 1499999999 YES, Batch ID=RT95# YES SW 0800000000 0899999999 GM01
for electronic deposits.
SG NonSAP Adj Memo Cash Management Agency interface for Adjustment Memos. FB50 07 0700000000 0799999999 YES, Batch YES SG 0700000000 0799999999 RV04
ID=AM(BA)#
SH Year-End Advancement Account Cash Management Roll advancement account authorized balances to the new FB50 60 6000000000 6099999999 YES NO SH 6000000000 6099999999 AA01
Posting year appropriation at fiscal year end
SI LEG Revenue Document Cash Management Debit Memo posted in SAP from Treasury GL_Posted FB50 07 0700000000 0799999999 NO YES SI 0700000000 0799999999 RV04
interface
SJ NonSAP RevDep w Rem Cash Management Agency interface for Revenue with remittance. Agency FB50 07 0700000000 0799999999 YES, Batch YES SJ 0700000000 0799999999 RV04
Deposit Transit Slip used to send remit to DOR for deposit. ID=RT(BA)#

SK NonSAP RevDep wo Rem Cash Management Agency interface for Revenue deposited electronically. FB50 07 0700000000 0799999999 YES, Batch YES SW 0800000000 0899999999 RV04
ID=RT(BA)#
SN NonSAP Ref wo Remit Cash Management Agency interface for Refund of Expenditures deposited 08 0800000000 0899999999 YES, Batch Yes SN 0800000000 0899999999 RV04
electronically. FB50 ID=RE(BA)#
SP SAP TV Credit Revenue General Ledger Post inter- and intra- agency transfers crediting a Revenue FB50 09 0993000000 0993999999 YES YES SP 0993000000 0993999999 SP01
commitment item.
SQ Rev Deposit w Remit Cash Management Non-Accounts Receivable Revenue with remittance. FB50, FV50 14 1400000000 1499999999 YES, Batch ID=RT95# YES SQ 1400000000 1499999999 RV02
Deposit Transit Slip generated to send remit to DOR for
deposit.
SR NonSAP Rfd wo Remit Cash Management Used by out of scope agencies to post Refund of FB50 08 0800000000 0899999999 YES, Batch ID=RE94# YES SR 0800000000 0899999999 RV06
Expenditures without remittance in SAP.
SS NonSAP Ref w Remit Cash Management Agency interface for Refund of Expenditures with FB50 08 0800000000 0899999999 YES, Batch YES SS 0800000000 0899999999 RV04
remittance Agency generated Deposit Transit Slip used to ID=RE(BA)#
send remit to DOR for deposit.
SU Adjustment Document Various Post adjustments when no file for Treasury is required. FB50 01 0100000000 0199999999 NO Sometimes SU 0100000000 0199999999 SU01
SV Rev Deposit wo Remit Cash Management Non-Accounts Receivable Revenue for electronic deposits FB50, FV50 14 1400000000 1499999999 YES, Batch ID=RT95# YES SW 0800000000 0899999999 RV02
or cash depsoits to local Treasury bank acct.
SW Revenue Reversal Cash Management Reverse electronic revenue posted directly in SAP and post FB08, FB50 08 0800000000 0899999999 YES, Batch ID = YES SW 0800000000 0899999999 SW01
debits to revenue. RT95#
SZ NonSAP Rfd w Remit Cash Management Used by out of scope agencies to post Refund of FB50 08 0800000000 0899999999 YES, Batch ID=RE94# YES SZ 0800000000 0899999999 RV06
Expenditures with remittance in SAP.
VN NonSAP VT SAP Only FI / FM SAP summary posting for Voucher from non-SAP system FV50 / FB50 33 3300000000 3399999999 YES YES VN 3300000000 3399999999 VT01
from which a detailed Payment Request file is sent to
Treasury from the non-SAP system. FI document
Reference is populated with 14-digit Batch ID number from
payment request file.
No file is sent to Treasury from SAP.
VR NonSAP VT SAP&Treas FI / FM SAP summary posting for Voucher from non-SAP system FV50 / FB50 32 3200000000 3299999999 YES YES SD 3000000000 3099999999 VT01
from which a detailed Payment Request file is not sent to
Treasury from the non-SAP system. FI document
Reference is populated with 14-digit number from non-SAP
system.
GL Journal file is sent to Treasury from SAP to post the
expenditures in PeopleSoft and authorize the payment.
Reference = Batch ID; Document Date = Effective Date;
Header text = Transfer Description

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 SAP DOCUMENT TYPE INVENTORY IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
DOC FUNCTIONAL SAP NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING REVERSING REVERSING AUTH
TYPE DESCRIPTION TEAM(S) PURPOSE OR TRIGGER TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO DOC TYPE RANGE FROM RANGE TO GROUP
WA Goods Issue Procurement Used for distribution of materials from one agency to MIGO, MB1A, 49 4900000000 4999999999 YES, if 1st 7 pos. of YES None N/A N/A MM02
another or transfer of materials within an agency. MB1B, MB1C Fund and Budget
Documents are sent to Treasury only if the first seven Period are different
positions of the Fund are different and there is no revenue AND there is no
commitment item on the document. revenue commitment
item on the document
WE Goods Receipt Procurement Used to record receipt of goods or services MIGO (Goods), 50 5000000000 5099999999 NO NO None N/A N/A MM02
ML81 (Services)
WF Production Order Costing Plant Maintenance Used for recording consumption of materials in the Sign CO12, CO13, CO88, 49 4900000000 4999999999 YES, if 1st 7 pos. of YES WF 4900000000 4999999999 PM01
Shop production orders. Used for recording inventory KO88 Fund and Budget
produced in the Sign Shop production order. Also, used in Period are different
the settlement process for sign shop production.
Documents are sent to Treasury only if the first seven
positions of the Fund are different.
WI Inventory Document Procurement Adjustment of inventory differences. MI07 49 4900000000 4999999999 NO Statistical None N/A N/A MM01
WZ PCI Commissary Goods Issue Procurement Records goods issued to prisoners MB1A 55 5500000000 5599999999 NO YES None N/A N/A MM02
ZA Advancement Account Invoice Accounts Payable Non-PO Invoice for Advancement Accounts. For FB60 21 2100000000 2199999999 YES, KZ clearing YES AZ 1700000000 1799999999 ZA01
separating security by document types, reporting and document from SAP
auditing.
ZB Payroll Accrual Commonwealth- Used to post payroll expense accruals automatically in FI FB50 12 1200000000 1299999999 NO Statistical ZJ 0100000000 0199999999 ZG01
wide & Payroll / through accrual program. For GAAP purposes.
Travel
ZC Upload of CU Info Commonwealth- Used for year-end upload and reversal of component unit FB50 01 0100000000 0199999999 NO NO ZC 0100000000 0199999999 ZG01
wide financial information into SAP to properly report in the
Commonwealth's CAFR.
ZD Vendor Adjustment Invoice Accounts Payable Used to record debit offset entry for subrecipient payments FB60 17 1700000000 1799999999 YES, KS clearing YES ZD 1700000000 1799999999 SA01
posted by Interface or Conversion program where payment document
is a positive amount. This FB60 transaction mirrors the
FB65 payment transaction made using doc type KJ and is
only used to execute F-44 clearing transaction.

ZE Employee Travel Vendor Invoice Accounts Payable HR / Travel Invoice postings to pay vendor. auto program in 27 2700000000 2799999999 YES, ZP clearing YES KA 1700000000 1799999999 KR01
& Payroll / Travel payroll document
ZF Non-SAP Advance Account General Ledger Unique document type used to accumulate amounts to FB50 88 8800000000 8899999999 YES YES None N/A N/A ZF01
Replenishment replenish non-SAP Advancement Accounts.
ZG GAAP Accrual Commonwealth- Used for year-end journal entries to accrue revenues and FB50 12 1200000000 1299999999 NO Sometimes ZJ 0100000000 0199999999 ZG02
wide expenditures by fund type for the Commonwealth's GAAP statistical
conversion.
ZH GAAP Reclass Commonwealth- Used for year-end journal entries to reclassify GL account FB50 01 0100000000 0199999999 NO YES, Some ZJ 0100000000 0199999999 ZG02
wide balances within a CoPA fund to properly report the account statistical
balances on the Commonwealth's CAFR.
ZI Vendor Invoice Interface Accounts Payable SAP invoice documents posted via an external interface. IDOC interface 22 2200000000 2299999999 YES, ZP clearing YES KA 1700000000 1799999999 KD01
For auditing of payments in payment program the interface document
triggered invoices are required to be separated.
ZJ GAAP Reversal Commonwealth- Used for beginning of year mass reversal of accrual and F.80 01 0100000000 0199999999 NO YES, Some ZJ 0100000000 0199999999 ZG02
wide deferral journal entries upon carryforward of GL balances to statistical
new fiscal year.
ZK Vendor Payment Advancement Accounts Payable Reversal document type for KZ (Advancment Account FBRA, FCH8 17 1700000000 1799999999 NO YES ZK 1700000000 1799999999 ZA01
Account Reversal Payment).
ZL FI-CO Reconciliation Ledger Cost Allocation & To identify all reconciliation ledger transactions, which will KALC 01 0100000000 0199999999 NO NO ZL 0100000000 0199999999 ZG01
Transaction Commonwealth aid in error correction.
Wide
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 SAP DOCUMENT TYPE INVENTORY IS THIS DOC OR A
RELATED ONE SENT
TO TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
DOC FUNCTIONAL SAP NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING REVERSING REVERSING AUTH
TYPE DESCRIPTION TEAM(S) PURPOSE OR TRIGGER TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO DOC TYPE RANGE FROM RANGE TO GROUP
ZN Vendor Invoice Offset Grants Used to record debit offset entry for subrecipient payments FB60 17 1700000000 1799999999 NO YES ZN 1700000000 1799999999 SA01
posted by Interface or Conversion program where amount
is a negative amount (a credit or refund). This FB60
transaction mirrors the FB65 payment transaction made
using doc type KH and is only used to execute F-44
clearing transaction.
ZO Payroll Default Cost Center Payroll Used for journal entries that will manually correct payroll FB50 78 7800000000 7899999999 YES, if 1st 7 pos. of YES ZO 7800000000 7899999999 ZO01
Correction & Leave Payout EA posting made to the payroll default cost center and fund. Fund and Budget
These corrections will be an expense to expense posting. Period are different
Documents are sent to Treasury only if the first seven
positions of the Fund are different.
ZP Payment Posting Accounts Payable Vendor Payment documents for posting using automated F110 20 2000000000 2099999999 YES YES PZ 1700000000 1799999999 KR01
payment program.
ZR Commitment Posting to FI Commonwealth- Program to post FM Commitments to FI at month-end for FB50 01 0100000000 0199999999 NO NO ZR 0100000000 0199999999 ZG01
wide financial statements generated from SPL. Commitments in
FI are adjusted for expenditure recognition differences
between FM and FI with this program.
ZT Non-SAP Agency General Ledger Treasury interfaces to record payments for out-of-scope FB50, BAPI 02 0200000000 0299999999 NO YES AB 0100000000 0199999999 ZG01
agencies interface
ZV Trustee Payment Loans Trustee Payment documents for posting using automated F110 20 2000000000 2099999999 YES YES PZ 1700000000 1799999999 KR01
payment program
ZW PR Posting 3rd Party AP / Payroll 3rd Party Liability Payments. Payroll posting - 24 2400000000 2499999999 YES, ZP clearing YES ZW 2400000000 2499999999 KR01
PC00_M10_CALC document
ZX Payroll Posting Payroll This entry is to record payroll expenses and payroll Payroll posting - 25 2500000000 2599999999 YES, Reference Merge YES ZX 2500000000 2599999999 PY01
liabilities as a result of the payroll run. For example: PC00_M10_CALC Run ID # relates to
Salaries, Medicare, Social Security, etc. many Payment
Request and G/L Trace
IDs in PeopleSoft

ZY Payroll Cash Clearing Bank Clearing The Payroll Posting (ZX) does not post directly to the cash ZF_PAYROLL_BAN 26 2600000000 2699999999 NO NO ZY 2600000000 2699999999 PY01
account, instead, a payroll cash clearing account is used. K_CLEARING
This entry (ZY) is to clear the payroll cash clearing account
and post to the cash account.

03/12/15 11:34 AM
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