INFORMATION TECHNOLOGY SERVICES Comprehensive Project Plan
Identification
Project ID: Phase: Planning
Version: Date:
Project Sponsor:
Project Manager:
Milestone Schedule
Create a high-level project schedule outlining the major milestones of the project. More specifically, the
main events
Date Event Priority (Low, Medium, High)
Budget
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INFORMATION TECHNOLOGY SERVICES Comprehensive Project Plan
Detail the budget by describing costs related to labor, purchasing materials, and any other costs
Labor
List any incurred expenses as a result of labor. Note that in house labor does not need to be
calculated and is not considered part of the budget. Only labor that requires additional payment
beyond already existing labor costs is needed (i.e. outsourcing, additional help, designers, etc.)
Name Position Hours Wages Total
Purchasing Materials
List any major purchases of materials that the project will need.
Item Quantity Cost Total
Other Costs
List any other costs the project will need to incur. This includes permits, rights, and anything else not
included in the first two categories.
Item Quantity Cost Total
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INFORMATION TECHNOLOGY SERVICES Comprehensive Project Plan
Work Breakdown Structure
Create a work breakdown structure (WBS) using the Work Breakdown Structure template or using Microsoft
Project.
Communications Plan
Identify a communications plan by describing the type of information being relayed to the appropriate
stakeholder, the form of delivery, and the frequency of communication
Stakeholder Information Delivery Mode Frequency
Quality Assurance Planning
Describe the Quality Assurance Plan and list any documents (QA Plan, Test Scenarios, Test Scripts, etc.)
that comprise the overall Quality Assurance Plan.
Change Control Procedures
Define and any and all procedures for instances of change within the project. More specifically changes that
effect scope, schedule, budget, deliverables, resources, etc. Changes should be made in the CHANGE
LOG document in the project management folder.
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INFORMATION TECHNOLOGY SERVICES Comprehensive Project Plan
Acceptance Management
Define how user acceptance will be ensured. Specifically, what procedures will be put into place to verify
each deliverable meets user & sponsor specifications
Activity-Responsibility Matrix
Participation Codes: E = Execution; A = Approval Authority; C = Consult; I = Inform
Activity Name(s) Involved Participation
Code
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INFORMATION TECHNOLOGY SERVICES Comprehensive Project Plan
Risk Assessment
Identify areas that pose a potential risk toward the success and completion of the project. These events should
be identified as those that threaten the goals, budget, and timetables of a project. Actual risks encountered
should be logged in the RISK LOG in the project management folder.
Possible Factors Effected Potential Impact Probability
Risk Event (i.e. budget, time, scope) (Low, Medium, High) (Low, Medium, High)
Issue Management
Define the methodology regarding issues during the project. How will issues be prioritized (low, medium, or
high) and what characterizes each level or priority. Also, define issue escalation procedures. More
specifically, when would an issue be escalated and to whom are they escalated to. Actual encountered
issues should be logged in the ISSUE LOG in the project management folder.
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INFORMATION TECHNOLOGY SERVICES Comprehensive Project Plan
Organizational Chart
Define the project’s organizational structure.
Stakeholder Training Plan
Define the training plan(s) for any stakeholders involved in the project. If multiple training plans have to be
created then define which stakeholders apply to each plan.
Implementation Transition Plan
Define a transition plan for the implementation of the project. Items that should be included are how the
transition is going to be handled, what steps are required and what further action is needed once the
implementation is complete.
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INFORMATION TECHNOLOGY SERVICES Comprehensive Project Plan
Sponsor Approval
By signing this you are approving the project plan based upon the information contained within the document
Project Sponsor
Date
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