PRINTER / MFD REMOTE SETUP
Setup Gmail Account for Scanning
Scan to eMail using Gmail
This guide was created to assist remote users working from home, in the setup of their Printer or MFD
All guides were created using Windows 10
This document covers the following models
e-BRIDGE Next Series 2
Colour
- e-STUDIO 2010AC
- e-STUDIO 2515AC / 3015AC / 3515AC / 4515AC / 5015AC
- e-STUDIO 5516AC / 6516AC / 7516AC
Monochrome
- e-STUDIO 2518A
- e-STUDIO 5518A / 7518A / 8518A
e-BRIDGE Next Series 1
Colour
- e-STUDIO 2000AC
- e-STUDIO 2505AC / 3005AC / 3505AC / 4505AC / 5005AC
- e-STUDIO 2508A e-STUDIO5506AC / 6506AC / 7506AC
Monochrome
- e-STUDIO 2508A / 3508A / 4508A
- e-STUDIO 3508LP / 4508LP
- e-STUDIO 5508A / 7508A / 8508A
e-BRIDGE X Series 2
Colour
- e-STUDIO 2051C / 2050C / 2550C
- e-STUDIO 2555C / 3055C / 3555C / 4555C / 5055C
- e-STUDIO 5560C / 6560C / 6570C
- e-STUDIO 347CS / 347CSL / 407CS
Monochrome
- e-STUDIO 257 / 357 / 457
- e-STUDIO 557 / 657 / 757 / 857
- e-STUDIO 307LP
- e-STUDIO 477SL / 477S / 527S
Creator: EID Technical Page 2 of 10 Date: 30 Apr 2020
Version: 1.2
e-BRIDGE X Series 1
Colour
- e-STUDIO 2040C / 2540C / 3040C / 3540C / 4540C
- e-STUDIO 5540C / 6540C / 6550C
Monochrome
- e-STUDIO 256 / 306 / 356 / 456
- e-STUDIO 556 / 656 / 756 / 856
- e-STUDIO 306LP
Desktop A4 Series 2
Colour
- e-STUDIO 338CS / 388CS / 388CP / 389CS
- e-STUDIO 479CS
Monochrome
- e-STUDIO 408P / 408S / 408P / 448S
- e-STUDIO 478S / 478P / 528P
Desktop A4 Series 1
Colour
- e-STUDIO 305CS / 385S / 305CP / 306CS
Monochrome
- e-STUDIO 385P / 470P / 520P / 525P / 425S
Other Series
Mono
- e-STUDIO 2309A / e-STUDIO 2822 AF
Creator: EID Technical Page 3 of 10 Date: 30 Apr 2020
Version: 1.2
Creating a Gmail account
Navigate to http://mail.google.com and click on “Create An Account”
1. Complete the form and click “Next”
2. Complete the form and click “Next”
Creator: EID Technical Page 4 of 10 Date: 30 Apr 2020
Version: 1.2
3. Read through Privacy and Terms and click “I agree”
4. Click next to continue and you will be automatically logged into your new Gmail account
5. Navigate to https://www.google.com/settings/security/lesssecureapps and enable “Allow less secure
apps”
6. Leave the account window open, as your first scan may create a “was this your login” email you will have
to reply yes to.
Creator: EID Technical Page 5 of 10 Date: 30 Apr 2020
Version: 1.2
Scan to Email MFD A4 Desktop settings
1. First log into your MFD with the IP address you gave it previously – 192.168.0.150
2. From the menu on the left choose “E-mail“
3. Next you need to input the following
a. Primary Gmail Gateway and Port 587
b. Input the Reply address you created in Gmail and use SSL/TLS to Negotiate
c. User / Device initiated email set to use SMTP Credentials
d. Input the account and password created in your Gmail account
e. Click “Save”
Creator: EID Technical Page 6 of 10 Date: 30 Apr 2020
Version: 1.2
Creator: EID Technical Page 7 of 10 Date: 30 Apr 2020
Version: 1.2
4. You need to input the DNS entries for the Gmail mail server. To get there click on
“Network/Ports” on the left side menu
5. Set the backup DNS setting is 8.8.8.8
6. Scroll to the bottom of the page and click “Save”
7. Next send an email from the MFD as you normally would. Check your Gmail accounts in box.
Answer yes to the question asking if you recently used the account. It will note your location.
8. You should now be able to scan successfully via your Gmail account.
Creator: EID Technical Page 8 of 10 Date: 30 Apr 2020
Version: 1.2
Scan to Email MFD A3 settings
From TopAccess
1. Navigate to TopAccess and login as admin (Username: admin / Password: 123456)
2. Go to “Administration”, “Setup” and “Email”
3. Under General Setting, fill in the From Address and From Name, making sure that you enter in your
Google email address in the From Address (Note: The email address entered in the From Address
field must be an active and working email address) click “Save”
4. Add Gmail DNS entry of 8.8.8.8 to the Network settings area, click “Save”
Creator: EID Technical Page 9 of 10 Date: 30 Apr 2020
Version: 1.2
1. Navigate to TopAccess and login as admin (Username: admin / Password: 123456)
2. Go to “Administration”, “Setup” and “Email”
3. Next we need to add the SMTP Client details. Click on the “SMTP Client button”
4. Add “SMTP server address”
5. Add your “Login Name” and “Password” created in Gmail as below
6. Change the port to “587“
7. Click “Execute” then “Save” the settings. If all is fine, you should get Successfully Connected
Note: The use of a Gmail account negates the need to have any I.T intervention.
Creator: EID Technical Page 10 of 10 Date: 30 Apr 2020
Version: 1.2
