capiz state university

Student Handbook
REVISED 2016
 This Student Handbook belongs to

______________________________________________
Name

______________________________________________
Course and Major/Specialization

______________________________________________
College/Department

______________________________________________
Address

______________________________________________
Contact Number
 STUDENT
HANDBOOK
 FOREWORD

Dear Student,

This revised Student Handbook of our institution, the

Capiz State University, will enable each one of you to
keep abreast with the needed academic information,
regulations and policies, various services, code of
discipline and other salient information for your
growth and development.

Your stay with CapSU will equip each and every one
of you the various competencies that you need for a
better tomorrow. Just be humble, sincere, dedicated
and committed to your studies in order to attain your
dreams and build up the BEST in YOU in the future.
Take advantage of all the facilities that the University
offers.

May your stay in this University be meaningful,

enjoyable and fruitful.

EDITHA C. ALFON, Ph.D.

University President

i
PREFACE

T
his student handbook was prepared by the
administration, faculty, staff and students
in order to produce quality and excellent
guide on the policies and services of the
University so as to help the students in their quest of
achieving a very successful tomorrow.

The first revision of this student handbook was

done in 2007. It sufficed basic information that a
student should know in order to adapt with his new
environment and withstand life’s challenges. The
said revised handbook was printed and used by the
University since then.

However, the University has continuously grown

through the years, and as it grows, changes do come
in to cope with the needs of time. This 2016 another
revision of the Student Hand book has to be done in
order to update policies, guidelines and some salient
points for the benefit of everyone.

May this Student Handbook serve as the guiding star

of everyone in the University so that all undertakings
will be carried over smoothly and effectively.

To the committee and officials who worked hand in

hand in the revision of this student handbook, thank
you very much.

SUSAN O. DANGAN, Ed.D.

Vice President for Academic Affairs

ii
 TABLE OF CONTENTS
FOREWORD i
PREFACE ii

UNIVERSITY HISTORY 1
Vision 4
Mission 4
Goals 4

GUIDING PRINCIPLES 5
CORE VALUES 7
OBJECTIVES OF THE OFFICE OF STUDENT 9
AFFAIRS
THE UNIVERSITY SEAL 11
CapSU ORGANIZATIONAL STRUCTURE 13
OFFICE OF THE STUDENT AFFAIRS 15
ORGANIZATIONAL STRUCTURE
CapSU CAMPUS LOCATION MAP 17
CURRICULAR OFFERINGS (BYCAMPUS) 19
ACADEMIC INFORMATION 26

OFFICE OF STUDENT SERVICES 27

1. Student Welfare Services 28
1.1. Information and Orientation Services 28
1.2. Guidance and Counseling Services 28
1.3. Career Development and Employment 29
Services
1.4. Economic Enterprise Development (EED) 29
Services
2. Student Development Services 29
2.1. Student Organizations 29
Intra or Co-curricular 30
Organizations
Extra-curricular Organizations 30
Rules and Regulations to be Followed by 30
Student Organizations
Procedure for Recognition of Student 31
Organization
Flow Chart for the Application for 32
Recognition of Student Organizations
Policies and Guidelines on Educational 32
Tours and Field Trips
Requirement in the Conduct of Educational 33
Tours and Field Trips
General Rules and Policies On and During 34
Plant Visit/Field Trip
Conduct of Activities 34
Fund Raising Activities 34

iii
Table of Contents

Guidelines on Poster, Streamer and 35

Billboard Posting
Guidelines on the Use of Student Facilities 35
(Gymnasium, Function Halls, etc.)
Guidelines on the Use of Laboratory, 35
Sports, Audio-Visual and Cultural
Equipment and Facilities
2.2. Student Piblication 35
3. Institutional Student Programs and 36
Services
3.1. Scholarships and Student 36
Assistantships
3.2. Food Services 36
3.3. Medical, Dental, and Disability Services 36
3.4. Safety and Security Services 37
3.5. Student Housing Services 37
3.6. Campus Ministry 38
3.7. International Student Services 38
3.8. Socio-cultural 38
3.9. Sports 38
3.10. Social and Community Involvement 38
Program
3.11 National Service Training 39
Program (NSTP)
Other Services 39
Library Servives 39
Alumni Services 40
Recreational Services 40
Ancillary Services 40

ACADEMIC AFFAIRS 41
Admission, Registration and Retention for the 42
Tertiary Level
Entrance Requirements 42
College Admission Regulations 43
College Admission Requirements 43
Admission Requirements for Foreign/ 45
International Students
Registration 46
Cross Enrollment 46
Request for Cross Enrollment 46
For the Laboratory High School 47

ENROLMENT PROCEDURES 49
Classification of Students 51
Other Classification of Students 52
Retention Policy 53
Academic Load 53

iv
 Table of Contents

Attendance 54
Pre-requisite Subject 54

CURRICULAR CHANGES 55
Changing, Adding or Dropping of 56
Subjects
Request for Unscheduled Subjects 56
Transfer of Students 56
Credentials 57
School Fees 57
Rules on Payment of Fees 57
Refund of Fees 58
Orientation Program 58
Student Uniform 59
Identification Card 50
Examinations 60
Grading System 61

ACADEMIC DELINQUENCY 63
Retention/Probation Policies 64
Dismissal 64
Permanent Disqualification 64
Certificate of Eligibility to Transfer 65
Leave of Absence 65

GRADUATION 66
Graduation Requirements 67
Graduation with Honors 67
Guidelines for the Selection of Honor Graduates 68
Academic Award for Non-Graduating Students 68

REISSUANCE OF DIPLOMA 69
Issuance of Certification, Record or Diploma to 70
a Proxy

YEARBOOK POLICY, GUIDELINES AND 71

PROCEDURES
General Policy 72
Obituary Policy 73
Procedure in the Publication of Yearbook 74

ACADEMIC SCHOLARSHIPS, GRANTS AND 75

STUDENT ASSISTANCE
Entrance Scholarship 76
Institutional or Full Scholarship 76
Unit or Partial Scholarship 77
University Scholar (President’s Lister/College 77
Scholar (Dean’s Lister)
Qualification Standards of the University/ 77
College Scholar

v
Table of Contents

Government Scholarship 77
Merit Scholarship 78
Student Assistantship 78
Guidelines in Availing Scholarship Grants and 78
Assistance
Policies and Guidelines for Students from 79
Marginalized Sector of the Society
Guidelines and Policies on Students with Special 79
Needs

CODE OF DISCIPLINE FOR STUDENTS 81

Student’s Basic Rights 82
Student’s Duties and Responsibilities 83
Rules and Regulations on Conduct and 83
Discipline
Grounds for Disciplinary Action 84
Warning and Suspension 84
Dismissal and Expulsion 85
Grievance and Disciplinary Procedure 86
Filing of Charges 86
Preliminary Inquiry 86
Answer 87
Hearing 87
Postponement 87
Committee Report 87
Decision of the Dean 87
Appeal to the President 87
Action of the President 88
Rights of the Respondents 88
Effectivity of Decision 88
Flow Chart for the Grievance and Disciplinary 89
Procedures
Conduct and Discipline of Organized Student 90
Groups

APPENDICES 91
The Dangerous Drugs Act 1972 92
The Anti Hazing Law of 1995 92
The Magna Carta of Women 93

CapSU MARCH 95
COMMITTEE ONTHE REVISION OF STUDENT 97
HANDBOOK
UNIVERSITY OFFICIALS 99
STUDENT PLEDGE (Student’s copy) 103
STUDENT PLEDGE (Admin. copy) 106

vi
University History
VISION, MISSION, GOALS

1
University History

T
he Capiz State University started with the merger of Mambusao
Agricultural and Technical College (MATEC) in Burias, Mambusao and
the Capiz Agricultural and Fishery School (CAFS) in Bailan, Pontevedra
to become the Panay State Polytechnic College (PSPC) by virtue of Batas
Pambansa Blg. 91 signed by President Ferdinand E. Marcos on December 24, 1980.

At the time of the merging of the two schools, MATEC (started June 22, 1958 by
virtue of RA 2088, which has two existing satellite campuses located in Tapaz and
Sapian) and CAFS (started June 21, 1957 by virtue of RA 1785 and 1786) were
headed by Dr. Ernesto V. Botin and Dr. Wenceslao O. Sison Jr., as Superintendents,
respectively. The seat of administration of PSPC was in Burias, Mambusao.

On August 29, 1981, Dr. Ernesto V. Botin took his oath of office as the first PSPC
President and Dr. Wenceslao O. Sison Jr. became his Vice President. With the
appointment of Dr. Sison as College President of Northern Iloilo Polytechnic State
College, Dr. Anthony N. Navarrosa was appointed to take over his place as Vice
President which was later upgraded to the position of Executive Vice President.
The head of the campuses were called Deans.

In 1982, with the approval of the Board of Trustees, the Office of the College
President added satellite campuses in the municipalities of Dumarao and Pilar.
In 1986, President Corazon C. Aquino reappointed Dr. Botin as PSPC President.
When his term ended on July 24, 1993, Dr. Navarrosa, the Executive Vice President,
served as Officer-in-Charge of the College until the appointment of Dr. Rochellir
D. Dadivas as the second PSPC President on October 12, 1994.

During the time of Dr. Dadivas, he was assisted by Dr. Anthony N. Navarrosa,
Executive Vice President; Dr. Editha L. Magallanes, Vice President for Academic
Affairs; and Dr. Nicolas A. Braña, Vice President for Research, Development and
Extension.

In accordance with the pertinent provisions of Republic Act 7722 (otherwise

known as the Higher Education Act of 1994) and Republic Act 8992, on November
4, 1998, the Capiz Institute of Technology (founded 1917) in Roxas City, including
its Department of Fisheries in Dayao (formerly Capiz School of Fisheries founded
1961), became an integral part of the PSPC system. This was approved in the 54th
Regular Board Meeting held at the CHED Conference Room, San Miguel Avenue,
Ortigas Center, Pasig City. However, the official turnover was done on October 25,
1999 by CHED Region VI-Western Visayas Director Tomas P. Parreño to PSPC
President Dadivas. Then, on December 19, 2000, Sigma College of Science and
Technology (started January 1, 1996 by virtue of RA 7973) in Sigma, Capiz was
integrated into PSPC.

In 1999, Cong. Manuel “Mar” A. Roxas of the 1st District of Capiz filed a bill
seeking for the conversion of PSPC into a state university. Both the City Council

2
 University History

of Roxas City and the Provincial Board of Capiz passed the resolution supporting
the bill.

On September 15, 2000, the Board of Trustees approved the new organizational
structure of the College with three (3) units, namely: the Roxas City Unit,
the Mambusao Unit and the Pontevedra Unit. Each unit was headed by a
Chancellor. The Mambusao Unit has six (6) satellite campuses: Burias Campus
in Mambusao, Sapian Campus, Tapaz Campus, Sigma Campus, Mambusao
Campus, and Dumarao Campus. The Pontevedra Unit has Pontevedra Campus
and Pilar Campus; while the Roxas City Unit has Roxas City Campus and Dayao
Campus. The first Chancellors were Dr. Nenita A. Beluso for Pontevedra Unit,
Supt. Primitivo V. Bangcoyo for Roxas City Unit and Dr. Geronimo L. Gregorio
for Mambusao Unit. The campuses were headed by Campus Administrators who
report directly to the Chancellors.

In 2001, the seat of administration was transferred to Mambusao Campus for

accessibility and ease of communication. The second sets of Chancellors were Dr.
Edgar M. Dilla for Pontevedra Unit, Dr. Genoveva N. Labaniego for Mambusao
Unit and Dr. Evaristo M. Magoncia for Roxas City Unit. With the retirement of Dr.
Navarrosa in 2003, the position of Executive Vice President, being co-terminus,
ceased to exist.

In March 2002 the bill for the conversion of PSPC into a state university was
approved in the House of Representatives and the Senate approved the same
measure on February 6, 2004. Cong. Rodriguez D. Dadivas of the 1st Congressional
District and Cong. Fredenil H. Castro of the 2nd Congressional District were
responsible in lobbying for the passage of the conversion law.

Then, a milestone was reached on March 21, 2004, when President Gloria
Macapagal-Arroyo signed into law Republic Act No. 9273 at Capiz Provincial
Capitol, Roxas City converting PSPC into a state university, the Capiz State
University. At the time of the conversion, the incumbent Governor of Capiz was
Hon. Vicente B. Bermejo with Hon. Victor A. Tanco as Vice Governor. Following
the provision of the University Charter, the seat of administration was transferred
to Roxas City.

Dr. Rochellir D. Dadivas, the incumbent PSPC President at the time of conversion
became the first University President. The three Vice Presidents were Dr. Editha
L. Magallanes, Vice President for Administration and Finance; Dr. Aladino L.
Leccio, Vice President for Academic Affairs; and Dr. Geronimo L. Gregorio, Vice
President for Research and Extension.

On July 7, 2008, after the retirement of Dr. Dadivas as University President, Dr.
Editha L. Magallanes was appointed as the second University President of Capiz
State University. During the term of Dr. Magallanes, her Vice Presidents were

3
University History

Dr. Aladino L. Leccio for Administration and Finance, Dr. Herminia B. Gomez
for Academic Affairs and Dr. Geronimo L. Gregorio for Research, Development
and Extension (RDE). Per Board of Regents’ Resolution No. 1112, series of 2009,
the chancellor positions were abolished in view of overlapping functions with the
campus administrators.

Having been rated Outstanding by the Evaluation and Search Committee towards
the end of her first term as University President in June 2012, Dr. Editha L.
Magallanes was re-appointed as President of Capiz State University on July 7, 2012.

With the retirement of Dr. Gregorio, Dr. Cora F. Navarra replaced him as Vice
President for Research, Development and Extension effective November 7, 2012.
The untimely death of Dr. Cora F. Navarra, left the VP RDE office vacant. Dr.
Pedro G. Gavino was then designated as the Officer-in-Charge on March 5, 2014
and assumed office on June 1 of the same year.

With the retirement of Dr. Herminia B. Gomez in September 17, 2014, Dr. Editha
C. Alfon is now designated as the Vice-President for Academic Affairs.

As an institution of higher learning and the only State University in the Province
of Capiz, CapSU is committed to the following:

Vision

Center of Academic Excellence Delivering Quality Service to All.

Mission

Capiz State University is committed to provide advanced knowledge
and innovation; develop skills, talents & values; undertake relevant research;
development and extension services; promote entrepreneurship & environmental
consciousness; and enhance industry collaboration & linkages with partner
agencies.

Goals

The university has the following goals:

• Globally competitive graduates

• Institutionalized research culture
• Responsive and sustainable extension services
• Maximized profit of viable agro-industrial business ventures
• Effective and efficient administration.

4
Guiding Principles

5
Guiding Principles

As provided in the University Code, the operation of the University is guided by

the following principles:

a. Academic Freedom. The University has the right and the responsibility to
exercise academic freedom. Institutional academic freedom is the freedom
of the university from intervention and control in the conduct of its affairs.
Individual academic freedom is the right of the teacher and the student to
conduct academic and scholarship inquiry and to publish the results without
prior restraint or subsequent punishment.

b. Responsibility. As a public institution supported by public funds, the

University is responsible for carrying out the basic principles laid down by
the Constitution of the Philippines and the University Charter and to relate
its activities and offerings to the needs of the region and the nation. Training
for responsible leadership and citizenship shall be provided to those who
abide by the norms of the institution to achieve their maximum potential in a
society that respects human dignity to attain the common goal.

c. Academic Standards. The University shall achieve and maintain high

academic standards of instruction, research, extension, and production.
Hence, all other administrative and auxiliary activities shall be supportive of
these functions.

6
Core Values

7
Core Values

The university shall strive to exemplify the following core values as the foundations
of all actions:

a. God-Centered
CapSU adheres to the greatest of all commandments. The first is to love
God with all our heart, soul and strength. The second is love of neighbors/
fellowmen as ourselves. Everything we do in CapSU is for the honor and glory
of God and for the welfare of humanity.

b. Excellence
“We excel where it counts.” In CapSU, all our endeavors will be undertaken
to the best of our ability. All services will be delivered within our “level best.”
All jobs and HR advancements will be based on merit and fitness, placing
the right mix of people at the right job. Performance will be characterized by
fineness, brilliance and distinction.

c. Integrity
“Honesty is the best policy.” All the instruction, research, extension, and
production activities are in the pursuit of truth-being defined as the knowledge
of things as they are, as they were, and as they are to come. The methodologies
and approaches are scientific, credible/reliable, verifiable and dedicated to
the formation of honest, honorable, righteous and productive citizens of the
community.

d. Transparency and Accountability

The Agency Transparency Seal showing the simplicity, clearness, precision
and intelligibility of all our services and transactions is posted on the CapSU
website: www.capsu.edu.ph. We are responsible and accountable for our
actions. We must be proactive, as such, we must act rather than to be acted
upon.

e. Dedication to Quality Service

We will honor our commitment to pursue a task to its completion, devotion
to duty, and loyalty to CapSU as an institution as summed up in the acronym,
RACE: Responsive, Accessible, Courteous and Effective Public Service.

8
 Objectives of the
Office of Student Affairs

9
Objectives of the Office of Student Affairs

1. To provide opportunities for leadership training and prepare students for the
responsibilities of good citizenship;

2. To help students in their need for comfortable living conditions, study and
relaxation by furnishing them with housing and recreational facilities;

3. To help students adjust to the environment and improve their intellectual,

physical, social, psychological, spiritual, and emotional faculties;

4. To assist economically poor but deserving students acquire education through

scholarship and other financial assistance;

5. To provide students with basic medical, dental, disability and other ancillary
services;

6. To provide students with affordable but nutritious food;

7. To assist students in recognizing their gender and sex roles in the academic
community as provided by the law; and

8. To help students in their choice of career and in scouting for job opportunities
by establishing linkages with public and private agencies/offices.

10
The University Seal

11
The University Seal

The seal of CAPIZ STATE UNIVERSITY encompasses its quadro- dimensional

functions. The shell symbolizes the province of Capiz, the Seafood Capital of
the Philippines. The rays of the sun symbolize the twelve (12) campuses of the
University with its wide and functional extension programs. The blazing fire
represents the university’s burning desire to alleviate the lives of the Capizeños
and the Filipinos, in general. The open book is for the everlasting flow of quality
education. The color green symbolizes its sustainable production programs, while
the blue stands for the wide opportunities that liea head, both for the university
and its graduates.

Logo Designed by: Rodolfo T. Dela Cruz, Jr.

Logo Conceptualized by: Rossandrew B. Villaruel

12
 Capiz State University
Organizational Structure

13
Capiz State University Organizational Structure

14
Office of the Student Affairs
Organizational Structure

15
Office of the Student Affairs Organizational Structure

Organizational Structure of the Student Services Unit

Board of Regents

President

Vice President for

Administration & Vice President for Vice President for
Research &
Finance Academic Affairs Extension

OSA Director

Campus
Administrator

College Deans OSA Chair Registrar

Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator Coordinator
Guidance & Economic Student Student Medical, Food Safety & Student Sports and Socio-Cultural Social & NSTP Ancillary Alumni Library
Counseling Enterprise Organizations Publication Dental, and Services Security Housing Athletics Affairs Community Services Affairs Services
Services Dev’t. and Services Disability Involvement
Discipline Services

Dormitory
Coordinators Manager

Information & Orientation

Guidance & Counseling
Career & Placement
Scholarship/Grants
Multi-Faith Services
International Students
Students w/ Special Needs
Dormitory
Matrons/
Masters
Masters

F A C U L T Y

S T U D E N T S

C O M M U N I T Y

16
Location Map

17
Location Map

18
Curricular Offerings

19
Curricular Offerings

The university offers various curricular programs in all ten (10) campuses.

ROXAS CITY CAMPUS

graduate programs baccalaureate programs

Doctor of Education (Ed.D.) Bachelor of Science in Accounting

Major: Educational Management Technology
(Accredited Level I - AACCUP) Bachelor of Science in Business
Master in Public Administration Administration
(MPA) (Accredited Level I - AACCUP)
(Accredited Level I - AACCUP) Major: Marketing Management
Master in Management (MM) Bachelor of Science in
(Accredited Level I - AACCUP) Entrepreneurship
Master of Science in Criminal Justice Bachelor of Secondary Education
Master of Arts in Education (MAEd) Major:
Major: MAPEH • Biological Science
Master of Arts in Industrial • English
Education (MAIEd) • Filipino
Major: • Physical Science
• Home Economics • Music, Arts, and Physical
• Industrial Arts Education& Health (MAPEH)
• Technological Livelihood
Education (TLE)
(Accredited Level I - AACCUP)
Bachelor of Industrial Technology
(Accredited Level II - AACCUP)
Major:
• Automotive Technology
• Electrical Technology
• Architectural Drafting
Technology
• Electronics Technology
• Civil Technology
• Fashion and Apparel
Technology
• Mechanical Technology
• HVAC &Refrigeration
Technology
• Food Technology
• Cosmetology Technology

20
 Curricular Offerings

Bachelor of Science in Architecture DAYAO CAMPUS

(Accredited Level I - AACCUP)
Bachelor of Science in Civil baccalaureate programs
Engineering
Bachelor of Science in Electrical Bachelor of Science in Criminology
Engineering (Accredited Level III Phase I—AACCUP)
(Accredited Level II - AACCUP) Bachelor of Science in Fisheries
Bachelor of Science in Mechanical (Accredited Level III Phase I—AACCUP)
Engineering Bachelor of Elementary Education
(Accredited Level II - AACCUP) (Accredited Level III Phase I—AACCUP)
Bachelor of Science in Industrial Bachelor of Science in Computer
Education Science
Major: (Accredited Level I—AACCUP)
• Automotive Technology
• Electrical Technology
• Architectural Drafting
Technology
• Electronics Technology
• Civil Technology
• Fashion and Apparel
Technology
• Mechanical Technology
• HVAC &Refrigeration
Technology
• Food Technology
• Cosmetology Technology

laboratory high school

(k-12 program)

21
Curricular Offerings

PONTEVEDRA CAMPUS

graduate programs baccalaureate programs

Doctor of Education Bachelor of Science in Agricultural

(Accredited Level II—AACCUP) Engineering
Major: Educational Management (Accredited Level III Phase 1—AACCUP)
Doctor in Public Administration Bachelor of Science in Agriculture
(DPA) Major:
(Accredited Candidate Status – AACCUP) • Crop Science
Doctor of Philosophy • Animal Science
Major: (Accredited Level II—AACCUP)
• Animal Science Bachelor of Secondary Education
• Agronomy (Accredited Level III—AACCUP)
(Accredited Candidate Status – AACCUP) Major:
Master of Science (MS) • Mathematics
Major: • English
• Agronomy • Biological Science
• Animal Science • Filipino
(Accredited Candidate Status – AACCUP) • Social Studies
Master in Management (MM) Bachelor of Elementary Education
Major: Educational Management (Accredited Level III—AACCUP)
(Accredited Level II—AACCUP) Bachelor of Science in Hospitality
Master in Public Administration Management (BSHM)
(MPA) (Accredited Candidate Status – AACCUP)
Master of Arts Major:
Major: • Food Services Management
• English • Hotel &Tourism Management
• Home Economics Bachelor of Science in Economics
• Filipino (Accredited Level II – AACCUP)
• Science Bachelor of Science in Business
• Social Science Administration
(Accredited Candidate Status – AACCUP) (Accredited Level II – AACCUP)
Major:
• Financial Management
• Human Resource Development
Management
Bachelor of Science in Computer
Science
(Accredited Level II – AACCUP)
2-YearComputer Programming
(Accredited Level II—AACCUP)
Bachelor of Science in Fishery

22
 Curricular Offerings

PILAR CAMPUS BURIAS CAMPUS

baccalaureate programs graduate programs

(Venue at Poblacion Campus)
Bachelor of Science in Social Work
(Accredited Candidate Status – AACCUP) Doctor of Education
Bachelor of Elementary Education (Accredited Level II—AACCUP)
(Accredited Candidate Status – AACCUP) Major:
Major: General Education • Educational Management
Bachelor of Science in Hotel and Doctor of Philosophy (Ph.D.) in
Restaurant Management Agriculture
(Accredited Candidate Status – AACCUP) Major:
Major: • Agronomy
• Food and Beverage • Animal Science
Management (Accredited Level I—AACCUP)
(Accredited Candidate Status – AACCUP) Doctor in Public Administration
Bachelor of Science in Business (DPA)
Administration (BSBA) (Accredited Level I—AACCUP)
Major: Master of Arts (MA)
• Human Resource Development Major:
Management • English
• Marketing • Filipino
Bachelor of Science in Information • Social Studies
Technology • Home Economics
Bachelor of Science in Agriculture Master of Science (MS)
Major: Major:
• Agronomy • Mathematics (Accredited
• Animal Science Candidate Status—AACCUP
• General Science
• Agronomy (Accredited Level
III—AACCUP)
• Animal Science (Accredited
Level III—AACCUP)
Master in Public Administration
(MPA)
(Accredited Level II—AACCUP)
Master of Management (MM)
Major:
• Educational Management
(Accredited Level II—AACCUP)
Master of Arts in Teaching Pre-
school Education

23
Curricular Offerings

baccalaureate programs POBLACION MAMBUSAO

Bachelor of Science in Agricultural baccalaureate programs

Engineering
(Accredited Level III—AACCUP) Bachelor of Science in Computer
Bachelor of Science in Forestry Science (BSCS)
(Accredited Level II—AACCUP) (Accredited Level II - AACCUP)
Bachelor of Elementary Education Bachelor of Arts (AB)
(Accredited Level III—AACCUP) (Accredited Level II – AACCUP)
• General Curriculum Major:
Bachelor of Secondary Education • English
(Accredited Level III—AACCUP) • Political Science
Major: Bachelor of Science in Food
• English Technology & Entrepreneurship
• Filipino (Accredited Level II – AACCUP)
• Mathematics Bachelor of Science in Office
• Biological Science Administration
• MAPEH (Accredited Candidate Status – AACCUP)
Bachelor of Science in Agriculture Two-year Computer Programming
(Accredited Level III—AACCUP) Two-year Certificate in Food
Major: Technology
• Animal Science • Commercial Cooking
• Agronomy • Baking/Pastry Production
• Crop Protection One-year Certificate in Food
• Horticulture Technology
• Soil Science • Food and Beverages Services
• Plant Protection
Bachelor of Science in Business
Administration
Major:
• Management Accounting
• Financial Management
• Marketing Management

laboratory high school

(k-12 program)

24
 Curricular Offerings

SIGMA CAMPUS

baccalaureate programs

Bachelor of Science in Hotel

& Restaurant Management
(Ladderized)
(Accredited Level III Phase I – AACCUP)
Bachelor of Science in Tourism
Management
(Accredited Level II – AACCUP)
Bachelor of Science in Industrial
Education (Technology)
Major:
• Food (Electronics)Technology
• Electrical Technology
• Fashion & Apparel Technology
(Accredited Preliminary Survey-AACCUP)

DUMARAO CAMPUS

Baccalaureate Programs
Bachelor of Elementary Education
(Accredited Level II – AACCUP)
Bachelor of Secondary Education
Bachelor of Agricultural Technology
Bachelor of Science in Criminology *
(Accredited Level I – AACCUP)
Bachelor of Science in Animal Science

TAPAZ CAMPUS

Baccalaureate Programs
Bachelor of Elementary Education
(Accredited Level II – AACCUP)
• General Curriculum
Bachelor of Secondary Education
Major:
• Mathematics
Bachelor of Science in Agriculture
(Accredited Level I – AACCUP)
Major: Animal Science
Crop Science

25
ACADEMIC INFORMATION
The academic calendar is prepared by the University Registrar in consultation
with the Vice President for Academic Affairs and is subjected to the approval of
the University President.

The academic calendar is divided into two semesters with at least 18 weeks each,
exclusive of registration and final examination periods. A summer session of six
weeks follows the second semester.

The first semester generally begins in June, the second semester in November, and
the summer term in April.

26
 Office of the
Student Affairs

27
Office of the Student Affairs

T
he Office of Student Affairs (OSA) is responsible for promoting students’
welfare, interest, and social being during their stay in the University.
The office is mandated to deliver basic services that will lead to the
harmonious existence of physical, social, and emotional atmosphere
conducive to the academic quest of the students. All student-related
activities are under the auspices of the Office of Student Affairs in order to guide
and to provide students with significant activities. The office also serves as liaison
between the studentry and the administration.

The Director for Student Affairs (DSA) reports directly to the Vice-President for
Academic Affairs and coordinates with the Campus Head and Chair of OSA in the
performance of his functions.

The Chairman of the Student Affairs of the different campuses manages,

supervises, and coordinates with the following service divisions: 1) Student
Welfare Services which include Information and Orientation Services, Guidance
and Counseling Services, Career Development and Employment and Economic
Enterprise Development Services; 2) Student Development Services which
include Student Organizations and activities component, and Student Publication
Services component; and 3) Institutional Student Programs and Services
which offer Scholarships and Student Assistantships, Food Services, Medical,
Dental and Disability Services, Safety and Security Services, Student Housing
Services, Campus Ministry, International Students Services, Social and Cultural
Development Activities, Sports Services, Social and Community involvement
Programs and National Service Training Program. Other services include Library
Services, Alumni Services, Recreational Services, and Ancillary Services.

1. Student Welfare Services

1.1. Information and Orientation Services

This service refers to the activities whereby descriptive materials and media
are accumulated, organized, and disseminated through various methods and
programs in order to assist the students in their personal, social, academic and
occupational pursuits through the conduct of orientations, group guidance, film
viewing, lectures, seminars, workshops, panel discussion, bulletin board display,
etc.

1.2. Guidance and Counseling Services

The University offers guidance services to all CapSU students as well as counseling
services to students who need help in their academic, personal and social problems.

It conducts interviews and conferences with students and parents, handles

counseling cases, promotes students’ development, assists in job placement,

28
 Office of the Student Affairs

provides follow-up services, and holds student orientation activities. The office is
also responsible for the implementation of the rules and regulations on students’
scholarships and grants. It is likewise responsible for screening applicants for
scholarships and for providing them opportunities to meet the costs of education
through financial assistance and scholarships from other benefactors. The
Guidance Office shall have a regular system of consultation and guidance services
for students relative to registration, assignments, progress in academic work, and
other problems as embodied in the Guidance Manual.

1.3. Career Development and Employment Services

Career Development and Employment Services provide employment counseling

to graduating students, make available to students pertinent information on career
pathing, and mould students to become more disciplined and responsible future
citizens of the work/labor force through values development activities and other
related pre-employment activities.

1.4. Economic Enterprise Development (EED) Services

The Office of Economic Enterprise Development Services shall cater to the

other economic needs of students such as student cooperatives, entrepreneurial
ventures, income generating projects, savings, and technology marketing and
commercialization.

2. Student Development Services

2.1. Student Organizations

It is the responsibility of the Office of Student Affairs to supervise and to regulate

the establishment, operation, and activities of the duly recognized student
organizations for the purpose of providing them guidance in the attainment of
goals and objectives as embodied in their constitution and by-laws.

A student organization is an organization or any other association whose

members are bona fide students of the University with constitution and by-laws
recommended by the Office of Student Services and approved by the University
President.

The Board of Management for Student Organizations (BMSO) for each campus
handles the accreditation process of student clubs and organizations. The BMSO
is composed of the SSC President, Dean/Program Coordinator, and SSC Adviser
headed by the OSA Chair.

29
Office of the Student Affairs

Intra or Co-curricular Organizations

The Intra or Co-curricular Organizations are academic-oriented organizations

composed of students who will be professionals in their particular fields or
academic disciplines. Direct supervision shall be done by the department head
or the designated adviser who is a faculty member of the department where the
organization belongs.

Extra-curricular Organizations

A. Supreme Student Council (SSC)

The Supreme Student Council intends to unite all student organizations towards
the realization of the University’s vision, mission and goals. It also aims to promote
and protect students’ rights and welfare, foster closer brotherhood among them and
other sectors of society, and instill national consciousness for their advancement.

This is the biggest student organization where all bona fide undergraduate and
high school students automatically become members. This will be headed by the
officers who are duly elected by the members.

B. Interest groups

These are student organizations which are socio-cultural in nature and not
department-based. They are usually composed of students who have special or
common interests and who come from different academic disciplines and different
curricular years.

Rules and Regulations to be followed

by Student Organizations

• All student organizations are directly under the Chairman of Student Affairs.
• Student organizations should make their objectives clear and the same should
be embodied in their constitution and by- laws.
• Every student organization shall have at least one faculty adviser nominated
by the duly elected officers and approved by the President of the University
upon the recommendation of the Chairman of Student Affairs.
• A student organization shall apply for registration and recognition to the
Chairman of Student Affairs following the procedure outlined hereunder:
* Secure and accomplish registration form from the Office of Student
Affairs
* Submit the registration form together with a copy of the organization’s
constitution and by-laws, acceptance paper of the adviser, list of
officers, list of members without record of misconduct/misbehavior,

30
 Office of the Student Affairs

accomplishment and financial reports of the previous year, and calendar

or program of activities for the current year.
• Only student organizations duly registered with the Office of Student Affairs
are authorized to sponsor or conduct activities within the University.

Procedure for Recognition of Student Organization

Accreditation period for student organization should be done on or before three

weeks after the opening of the school year. In order to qualify, a student organization
should be composed of at least twenty-five (25) members. An organization that
wishes to be accredited needs to accomplish pertinent forms issued by the Office
of Student Affairs. Such forms are the following:

• OSA Form 4 – A List of Officers (with pictures, specimen,

signatures, and courses)
• OSA Form 4 – B Student Organization Adviser’s Consent
Form
• OSA Form 4 – C List of Members
• OSA Form 4 – D Action Plan
• OSA Form 4 – E - 1 Student Organization Financial Report
(Activities conducted)
• OSA Form 4 – E - 2 Student Organization Financial Report
(Projects)
• OSA Form 4 – F Accomplishment Report
• Constitution and By – Laws

All forms and requirements stated should pass through the identified offices as
indicated in the forms for signing and should be submitted to the Office of Student
Affairs that will evaluate the documents and will recommend its approval to the
Campus Administrator. Any student organization that is not accredited will not
be legally recognized and will not be allowed to conduct any activity during the
entire academic year.

31
Office of the Student Affairs

Flow Chart for the Application for Recognition of Student Organizations

OSA Application for Registration of Student

Organizations

2 mins.
Provides Forms for Accreditation/
Evaluation
5 mins.

OSA Receives Accreditation Forms for Evaluation

and for Recommending Approval

1 min., if
Application not Approved or
Lacking Documents
5 mins.

Submits Documents to Campus Administrator’s

Office for Approval

2 mins.

Issuance of Certificate of Recognition or

Accreditation

1 min.

Receiving of issued
Student Receives Certificate of Recognition
certificate of accreditation

16 mins.

Policies and Guidelines on Educational Tours & Field Trips

Educational tours and field trips in general are components of the curriculum
enhancement, hence, broaden the students’ learning opportunities and a feel
of the real world and, therefore serve as powerful motivators to strengthen the
academe-industry linkage.

Educational Tour is an extended educational activity involving the travel of

students and supervising faculty outside the school campus which is relatively of
longer duration usually lasting for more than one day and relatively more places of
destination than a field trip.

Field Trip is an educational activity involving the travel of students and supervising
faculty outside the school campus but is of relatively shorter duration usually
lasting for only one day and with fewer places of destination.

32
 Office of the Student Affairs

Requirements in the Conduct of Educational Tours,

Field Trips and On-the-Job Training (CMO No. 17 s 2012)

1. Submission of Medical Clearance. Students concerned shall submit medical

clearance before they will be allowed to join educational tour/field trips. The
medical clearance will be conducted by the University free of charge as part of
the free service to the students.

2. Consultation with the students and parents. When the educational tours
and/or field trips require additional cost on the part of students, prior
consultation with concerned students shall be undertaken as much as possible.

Whenever necessary for the safety and convenience of the touring party, advance
and proper coordination with the local government units with appropriate
clearance from the concerned government and non-government offices shall
be secured before the scheduled dates of the educational tours and/or field trips.

For students who cannot join the educational tours and/or field trips, they
shall be given parallel school activity which provides similar acquisition of
knowledge of the required practical competencies and achieves other learning
objectives. Learners with special needs such as Persons with Disabilities
(PWDs) shall be given due consideration.

Educational tours and field trips ll not be made as substitute of a major

examination for the purpose of compelling students to participate in
educational activities not otherwise compulsory.

3. Conduct of Briefing and Debriefing Program. Briefing and debriefing

program shall be undertaken by the concerned University before and/or
after the educational tours and/or field trips. Briefing shall include among
others, precautionary measures that will be undertaken by the concerned
University with the concerned students and parents/guardians if the student
is a minor. Also risk assessment procedures for educational tours and/or field
trips must also be discussed with concerned students including parents and/
or guardians. Debriefing program should include among others, reflection of
the learning experiences duly documented in the learning journal.

As part of the curriculum/course, a proto-type Observation Guide during

educational tours and/or field trips must be required and to be accomplished,
giving emphasis on the relevant competencies and lessons learned from the
stated trips. An assessment of learning outcomes must also be accomplished
following the institutional policy on grading system.

4. Submission of notarized parent and/or guardian’s consent. As a general

requirement, the University should require the students to submit a notarized
parent and/or guardian’s consent.

33
Office of the Student Affairs

5. The proponent of the educational tour shall inform the CHEDRO through a
letter reflecting the nature of the educational tours and/or field trips which
includes purpose, schedule, destinations, and cost at least one month before
the opening of classes every academic year.

6. Students should only be charged for actual costs for transportation, entrance
fees and related expenses, subject to consultation.

General Rules and Policies On and During Plant Visit/Field Trip

1. Students and Professor/s are together before and after the duration of the trip
as stated in the itinerary of travel.

2. Student/s are not allowed to go out during free hours or day unless, otherwise
he or she has a companion who is knowledgeable in their route of destination.

3. Students are allowed to go out with relatives provided they fill in the log
book and must secure a waiver/consent address to the professor. They must
observe the curfew time of 9:30 pm.

Conduct of Activities

The application of a permit to hold meetings and other activities shall be filed
in the Office of Student Affairs not less than three days prior to the activity.
Moreover, it shall seek the recommendations of the Chairman of Student Services,
and the approval of the Dean/Campus Administrator/ President. Proponents of
the activity should provide a copy of the approved request to the college officials/
employees who shall be involved in the conduct of such activity.

Students must submit parent’s or guardian’s consent in order to participate in any

activity conducted outside of the University.

Fund Raising Activities

Any recognized student organization desiring to hold fund-raising activity should

apply at the Office of Student Affairs, duly approved by the Campus Administrator,
Vice-President for Academic Affairs, and University President. A financial report,
noted by the adviser, should be submitted to the said office not later than one
month after the activity.

No sponsorship shall be provided for an event or activity which bears a tobacco or

liqour product brand name.

Property, bank accounts, inventories, and/or passbook of student organizations

shall be deposited to the Office of Student Affairs at the end of the school year

34
 Office of the Student Affairs

for safekeeping and shall be retrieved by the officers at the start of the succeeding
school year.

Guidelines on Poster, Streamer, and Billboard Posting

•• All materials to be posted must be approved by the Chairman of Student Affairs.

•• It must bear the signature of the Chairman of Student Affairs.
•• Only paper tape/masking tape must be used in posting posters; use of packing
tape, scotch tape, rugby and other adhesives is prohibited.
•• Streamers must only measure 2’x4’ as its maximum size and must be posted
on specified posting areas.
•• Billboards must have a maximum size of 4’x5’ and must be placed on areas
approved by the Chairman of Student Affairs.

Guidelines on the Use of Student Facilities

(gymnasium, function hall, etc.)

•• An approved written permit must be presented to the in-charge two days

prior to the use of the gymnasium, function halls, and rooms.
•• Hall preparation is the full responsibility of the user.
•• The hall must be cleaned after use.
•• Use of rugby, glue, and/or any solvent as adhesive is prohibited in posting
letters on stage.
•• Use of cigarette, intoxicating drinks/beverages, knife and/or any pointed
material, and fire in any form of presentation onstage is highly prohibited.

Guidelines on the Use of Laboratory, Sports, Audio-visual

and Cultural Equipment and Facilities

1. Seek the approval of the faculty in-charge.

2. The borrower should fill-up the borrowers’ slip.
3. The borrower should take full responsibility of the borrowed equipment and
should return the same item in the specified time and in good condition.
4. In case of damage or loss, replacement for the damage item must be made.

2.2. Student Publication

The Student Publication Service encourages students who have potentials in

writing to develop their journalistic talents and skills in writing poems, stories,
editorials and many more. It also develops the students’ abilities as cartoonists/
cartographers or photojournalists that shall make the school paper more interesting
to the readers. Through the University publication, students are given the right to
express themselves through writing. The art of writing for a publication or for
any newspaper and other periodicals embraces all thoughts and actions that have
significance and interest to the readers.

35
Office of the Student Affairs

3. Institutional Student Programs and Services

3.1. Scholarships

The University offers scholarship grants and financial assistance to indigent

deserving students for tuition and matriculation fees. The University has
many scholarship benefactors from the government, private individuals, and
organizations. Guidelines and policies must be followed in order that students
could avail and retain their grants and assitance.

Student Assistantships

Financial assistance is given to deserving and promising students by employing

them as student assistants. The working hours and academic loads shall be
based on the recommendation of the concerned office where they may be
assigned. The compensation of student assistants shall be in accordance with
the approved rate for student labor as mandated in the GAA.

3.2. Food Services

Each Campus of the University maintains a food laboratory cafeteria/ canteen/

food counter where affordable cooked foods are available to the students. It also
allows operation of private microfood business outlets which sell cooked foods to
the students at reasonable price.

3.3. Medical, Dental, & Disability Services Unit

The University’s division for health services is cognizant of its responsibility on the
student’s health and well-being by providing medical and dental assistance and
whenever available, free medicine to them. Incoming freshmen and transferees
are required to undergo physical examination in the campus infirmary/clinic.
The university physician also schedules medical and dental examinations to all
students at least once a year.

Policies on Health and Wellness

Health Services Program

Physical/Dental Examination

The Office of Health Services shall provide students with physical/dental

examination to promote wellness and healthy lifestyle. The Office shall be open
for students from Monday to Friday from 8:00 am to 5:00 pm observing the No
Noon Break Policy. Taking of vital signs like blood pressure, heart rate, pulse rate,
respiration, and temperature shall be provided to students who have medical

36
 Office of the Student Affairs

concerns. Further, students who are physically injured shall be provided with first
aid treatment such as dressing of the wounded part and free medicines to minor
ailments. However, in the absence of a medical practitioner, students or faculty
with first aid training shall take charge of the treatment.

Counseling Services

The Office shall provide counseling services to students who are experiencing
emotional and psychological concerns. Such services are offered for the purpose
of promoting a sound mind to those students who need immediate attention.

Symposia

The Office shall conduct symposia every year to promote awareness and to advance
the knowledge of faculty, staff and students in terms of wellness and healthy
lifestyle. Topics such as Seasonal Health Problems, Lifestyle and Degenerative
Diseases, Causes and Effects of Smoking, Alcoholic Beverages and Substance
Abuse, Dengue and Other Respiratory Problems, HIV-AIDS, Healthy Lifestyle,
and other related health programs shall be given utmost importance.

Health and Wellness

The Office shall promote health and wellness among faculty, staff, and students
of the University. Provision on Proper Food Handling shall be done by the Office
that is by conducting Canteen Monitoring, Promotion of Good Health for Food
Handlers, Sanitary Permits, Health Requirements/Permits, and Potable Water
Provision. Likewise, the Office shall promote proper waste disposal through proper
segregation of wastes such as biodegradable, non-biodegradable, recyclable, and
reusable. Also, it shall provide clean and potable water supply to be used by the
school community. Lastly, the Office shall conduct physical activities like Zumba
Dance from 4:00 pm to 5:00 pm (twice a week) and walk and jog once a week and
shall encourage the faculty, staff, and students to participate.

3.4. Safety and Security Services

Safety and security services refers to the provision of a safe and secure environment
and that of the members of the academic community.

3.5. Student Housing Services

The University maintains a number of dormitories for the accommodation of

students at a minimal fee.

Each dormitory has a dorm matron/manager who is responsible for the maintenance
of order and discipline of resident-students and for the improvement of personal

37
Office of the Student Affairs

behavior and academic work through different activities of the students.

The Office of Student Affairs also coordinates with owners of private boarding
houses in the vicinity of the University. The OSA works to ensure that these
boarding houses provide the basic facilities to the students and that the owner
charges students with reasonable fees.

3.6. Campus Ministry

Campus Ministry offers ecumenical services such as monthly mass, baccalaureate

mass, retreats and recollections, Bible studies and Bible sharing, and outreach
programs

3.7. International Student Services

Assistance to foreign students is extended in terms of procurement of study permits,

student visa, and extension of stay. They are likewise provided opportunities for
growth and development in their new found home (the University).

3.8. Socio-Cultural

Cultural competitions are conducted to supplement and broaden the students’

cultural outlook and develop their talents in humanities and cultural activities
offered through different clubs. Activities under these services include literary and
musical presentations, stage plays, dances, etc. The drum and bugle/lyre corps is
one of the cultural groups where students can participate. Cultural shows can be
presented to raise funds or for competition purposes.

3.9. Sports

The sports services division develops students’ capabilities and skills related to
their profession. Sports can provide an environment that will act as a constructive
force in shaping wholesome attitude and in developing leadership potentials so
that the students can address their roles as leaders in several respects. Sports also
serve as an avenue for student interaction, team building, and opportunities to
organize and govern themselves.

3.10. Social and Community Involvement Programs

Social Community Involvement Programs provide opportunities designed to

develop social awareness, personal internalization, and meaningful contributions
to nation building.

38
 Office of the Student Affairs

3.11. National Service Training Program (NSTP)

The National Service Training Program (NSTP) aims to enhance the civic-
consciousness and defense-preparedness of the youth, to develop the spirit/
attitude of service and patriotism among the students, and to advance the youth
involvement in public and civic affairs.

Other Services

Library Services

The library serves as the repository of academic information, sources, and

resources of the University. It is the venue for carrying out quality education
and for enriching all parts of the educational process. The University Library has
collections of books, encyclopedias, journals, newspapers, gazettes, and other
reading materials for the students.

The library has computers with internet connections for more diverse and extensive
resources of information which students can use in their studies and researches.
The library is open from 7:30 A.M. to 5:30 PM from Mondays to Saturdays (for
those with Graduate classes) except during holidays.

The following are the rules and regulations of the University Library.

1. Students should secure a library I.D. upon enrollment to avail of the library
services.
2. The library is operating on an open-shelf system; hence, students are not
allowed to bring their bags and other things inside the library (except
valuables).
3. All books must be borrowed and returned at the circulation counter.
4. Reserved books borrowed during library hours (not for overnight) must be
requested by the faculty.
5. General Reference books such as encyclopedias, almanacs, dictionaries,
newspapers, etc. are non-circulatory.
6. Fines are charged for overdue books.
₧ 1.00/hour for reserved books
₧ 1.00/day for general circulation books
7. Lost books must be reported and shall be replaced by the same or similar
book of latest edition or may be paid with its equivalent price.
8. Internet Services. A fee per hour is charged to students and faculty. He/she
must present his/her library card, pay to the collecting officer, and present to
the librarian his/her official receipt for the use of computers on a first come
first served basis.
9. Library cards are non-transferable.
10. SILENCE must be maintained in the Library.

39
Alumni

All graduates of Capiz State University and its schools of origin (Mambusao
High School/Mambusao National Agricultural School/ Mambusao Agricultural
and Technical College/Pontevedra National High School/Capiz Agricultural and
Fishery School, Sigma Barrio High School/Sigma Barangay High School/Sigma
National High School/ Sigma College of Science and Technology/Capiz Trade
School/Capiz School of Arts and Trades/Capiz School of Fisheries/Capiz Institute
of Technology and Panay State Polytechnic College) shall be considered members
of the Alumni Association.

Recreational Services

Recreational activities as part of the promotion of the health and wellness of the
faculty, staff and students of the University are conducted like Zumba Dance from
4:30 PM to 5:00 PM daily or at least one hour a week and walk and jog once a week.

Ancillary Services

Ancillary services provide assistance to other student-related concerns but are

not limited to the issuance of identification cards, insurance, and others thereby
ensuring the smooth flow of procedures for the different services offered by the
office.

40
Academic Affairs

41
Academic Affairs

Admission, Registration, and Retention for the Tertiary Level

Qualified students shall be admitted to the University’s academic programs

regardless of age, sex, race, socio-economic status, religious beliefs, political
affiliation, conviction or ideology. Student applicants shall meet all the entrance
requirements prescribed by the different colleges/departments and approved by
the Academic Council and the Board of Regents.

The Office of the Guidance Counselor is tasked to conduct admission procedures to

incoming freshmen and transferee students. Entrance requirements are submitted
and evaluated prior to the taking of General Admission Test (GAT).

No application for enrollment shall be entertained in the departments and colleges

of the various programs without the endorsement of the Guidance Counselor or
Chairman of Student Affairs.

Students seeking admission to any curricular program of the University must take
and pass the Department Entrance/Aptitude Test and other requirements set by
the department or college.

Entrance Requirements

Students seeking admission to the curricular programs of the University must

submit the following requirements to the Office of the Guidance Counselor for
evaluation and for schedule of General Admission Test (GAT).

Incoming Freshmen

•• Form 138 (High School Report Card, Machine Copy)

•• Certificate of Good Moral Character (Machine Copy)
•• Certificate of Live Birth(NSO, Machine Copy)
•• NCAE Result (Machine Copy)
•• 2 pcs. 2x2 ID picture (Recent and Identical)
•• White long folder with fastener and long brown envelop

Transferees

•• Transcript of Records (Machine Copy)

•• Eligibility to Transfer
•• Certificate of Good Moral Character
•• Certificate of Live Birth (NSO, Machine Copy)
•• 2 pcs. 2x2 ID picture (Recent and Identical)
•• White long folder with fastener and long brown envelop

42
 Academic Affairs

College Admission Regulations

The University shall admit students with special needs whether in academic,
vocational or technical courses and other training programs as long as the facilities
warrant additional enrollees.

College Admission Requirements

Students seeking admission to any curricular program must meet the requirements
of the department/college where he/she intends to enroll. Other requisites for
admission in the chosen curricular program are grade point average or its grade
equivalent, GAT, interview, and aptitude test results set by the respective colleges
or departments. Capiz State University shall not deny admission of students as
long as they have the capacity to learn.

Those who seek admission must meet the following specific requirements set by
the respective colleges and departments:

Education Programs

Incoming Freshmen

•• High school average grade must be 83% or better

•• Grades in English and Math must be 83% or better
•• Must have a satisfactory rating in the Aptitude Test
•• Must undergo and pass the oral interview

Engineering and Architecture Programs

Incoming Freshmen

• High school average rating must be 85% or better for Engineering and
Architecture Programs of the Main Campus and 80% for the Agricultural
Engineering Program of other campuses
• Must have no grade below 80% in Mathematics, English, and Science and
Technology
• Must pass the Aptitude Test
• Must undergo and pass the oral interview

43
Academic Affairs

Economics, Business Administration, BSHM, BSHRM, Tourism, Computer, AB,

Criminology, Social Work, and other Allied Programs

Incoming Freshmen

• High School average rating must be 80% or better

• Must have no grades below 80% in Mathematics and English
• Must pass the Aptitude Test
• Must undergo and pass the oral interview

Industrial Technology, Food Technology, Agriculture, Fishery, and other

Allied Programs

Incoming Freshmen

• Must pass the entrance test

• Must have satisfactory interview results

Transferee Students (For all courses)

• Must satisfy all the requirements for an incoming freshmen student

• Must have passed 70% of the units enrolled in the preceding semester from
the college/school last attended

Student applicant should be able to pass the General Admission Test (GAT) given
by the Office of the Guidance Counselor with the following passing grade for the
concerned colleges and departments:

GAT Qualifying Score

Education Programs 65
Engineering and Architecture Programs 60
Economics, Business Administration, HM, HRM, Tourism, Computer, AB, 50
Criminology, Social Work and other Allied Programs
Industrial Technology, Food Technology, Agriculture, Fishery and other Allied 40
Programs

Student applicants who did not qualify in their first choice of curricular program
may opt to enroll in their second or third choice depending on the availability of
slots in that curricular program.

Only students who are duly registered shall be admitted to classes.

44
 Academic Affairs

Admission Requirements for Foreign/International Students

Foreign or international students are non-Filipino citizens seeking admission to

the University. They may be admitted after satisfying all admission requirements
concerning international students. As CapSU students, they are expected to
observe and recognize the distinctive philosophy, vision, and mission of the
University. They also are expected to strictly obey immigration laws of the country
as implemented by the Bureau of Immigration.

Basic International Student Requirements for Admission

1. International students must have a valid student visa or any other authorized
visas by the Bureau of Immigration in order to be officially enrolled;
2. Must present a proof of English proficiency;
3. Must have proof of Psychological and Physical fitness;
4. Must pass the CapSU College Admissions Test;
5. Must submit the Transcript of Records/Scholastic Records duly authenticated
by the Philippine Foreign Service Post located in the student applicants’
country of origin or legal residence;
6. Must have a Notarized Affidavit of Support including bank statements,
notarized notice of grant for institutional scholars to cover expenses for the
students’ accommodation and subsistence, as well as other school dues and
other incidental expenses;
7. Must have a photocopy of the data page of the student’s passport showing
the date and place of birth, and the birth certificate or its equivalent, duly
authenticated by the Philippine Foreign Service Post;
8. Must have a National Intelligence Coordinating Agency (NICA) Clearance;
9. Must have a Bureau of Quarantine Clearance;
10. Must submit the necessary documents, e.g. student visa/Visa Conversion, to
the Guidance Counselor and University Registrar; and
11. Must sign/comply with the Student Pledge.

Services and Assistance for Foreign/International Students

1. Assistance to foreign students shall be extended for them to avoid potential

problems during their stay in the University;
2. Extend assistance in the procurement of study permits, student visa, and
extension of stay; and
3. Provide opportunities for growth and development in their new found home
(the University).

45
Academic Affairs

Other Services

▶▶ Dormitories/Apartments/boarding houses referral

▶▶ Food services and canteens
▶▶ Guidance and counseling
▶▶ Sports and cultural activities
▶▶ Medical and dental services.
▶▶ Library
▶▶ Health and wellness program
▶▶ Student organization activities

Note: All the privileges offered by CapsU OSA can be availed by foreign students.

Registration

No student shall be registered in any subject after two weeks of regular class
meetings have been held. Registration made after the regular period indicated in
the University academic calendar shall be subject to a fine for late registration.
Special students (those who are not earning any academic credits for their work)
may register after the regular registration period with payment of fine for late
registration.

Cross Enrollment

Cross-enrollment is done during the period of registration for graduating students

with a maximum of six (6) units only.

Students are allowed to cross enroll only if the subjects to be taken up are the
last subjects to qualify him for graduation and the subjects to be cross enrolled
are not offered in the University. Subjects allowed for cross enrollment must have
the same/similar description, number of units and must not be a major subject.
Students must secure permit from the Office of the Registrar.

No student is allowed to cross enroll in two or more schools outside the college.
If the cross enrollment is within the campus, this does not need prior approval or
permit from the registrar.

Cross-enrollees from other institutions are permitted within the period of

registration and with necessary permit from the registrar of his/her mother school.

46
 Academic Affairs

Request for Cross-Enrollment

Any student may be allowed to cross-enroll if any of the following conditions are
met:

a. The subject to be cross-enrolled is not a major subject and is not offered in the
College/University.
b. The subject to be cross-enrolled is not any of the following: on-the-job training,
practice teaching, farm practice, special topics, seminars, and undergraduate
thesis.
c. The course description of and credit of the subject to be cross-enrolled to
other schools are essentially the same or similar in the course curriculum.
d. The subject to be cross-enrolled belongs to the old curriculum and is no
longer offered.
e. The student requesting for the cross-enrollment should fill-up the prescribed
form and must be recommended by the Dean/Program Coordinator and
must be approved by the Registrar. The approved request is presented to the
registrar for issuance of the necessary permit.
f. Cross-enrollment for the purpose of increasing academic load is strictly
prohibited.
g. The certificate of grade of cross-enrolled subjects should be received by the
mother school at the end of the term.

For the Laboratory High School:

I. Admission Procedures

A. Qualification of applicants for grade 7:

1. He/she should have an average grade of 85% or better.

2. He/she should pass the written examination.
3. He/she should pass the interview which includes:

a. Reading Ability 25%

b. Comprehension 25%
c. Reasoning Ability 25%
d. Mathematical Ability 25%

B. An applicant who qualifies in the first three items

(A.1, 2 and 3) should:

1. Undergo medical examination

2. Complete the practical test for two days (optional)

47
Academic Affairs

C. The computed grades must be composed of:

1. 60% written test

2. 40% interview

D. Privileges

A son or daughter of a permanent CapSU employee with a grade not

lower than 85% is qualified as an applicant to grade 7. He should,
however, have to undergo all the admission procedures in item A. If he/
she fails in the written examination, he/she is still admitted in the grade
7 as a special privilege of being a son or daughter of a permanent CapSU
employee and has to follow items in B. The first 20 slots will be allotted
for the permanent faculty and staff and if the first 20 slots are not availed,
then the children of casual employees who have served the University for
five (5) years shall be given the chance.

II. Retention

All secondary students from Grade 7 to Grade 9 levels should have a passing
grade in each subject taken at the end of the school year. At the end of the school
year, a student who has a failing grade even in one subject only will not anymore
be accepted in the next school year even if he or she is the son or daughter of a
permanent or casual CapSU employee.

Other Policies

1. The Office of the Student Affairs (OSA) shall conduct the Grade 7 entrance
examination.
2. Date of entrance examination will be uniformly given by the three campuses
having laboratory high schools.
3. The interview process includes questions on personal hygiene, character
education, and values formation.
4. DepEd grading system/guidelines must be followed.

48
Enrolment Procedures

49
Enrolment Procedures

Undergraduate Level

For New Students

For transferees, see the respective college clerks at the Registrar’s Office for
evaluation of grades and transfer credentials:

Proceed to the Guidance Office.

a. Take the entrance examination.

b. Get the result after two days.
c. Proceed with the regular enrolment procedure.
d. See the University physician for medical examination.
e. Proceed to the College Coordinator of the National Service Training
Program (NSTP).
f. Proceed to the ROTC Office for registration.
g. Secure pre-enrolment form from the Department Chairman.
h. List subjects to be taken and the corresponding schedule of classes.
i. Have the pre-enrolment form evaluated and approved by the enrolment
adviser.
j. Submit approved temporary enrolment form to the Registrar. Secure
official registration form and fill up accordingly.
k. Present credentials for evaluation.
l. Bring the registration form to the Accounting Office for assessment.
m. Pay all fees at the Cashier’s Office.
n. Submit the Accounting’s, Dean’s, and Registrar’s copy of the Registration
Form.
o. Go back to the respective Department Chairman and present the
student’s copy of the registration form for official inclusion in the roster
of enrolment. Secure class cards according to the subjects taken and be
ready for the first day of classes.

For Old Students

• Present academic clearance from the department for enrolment duly

signed by the Dean/Chairman.
• Present clearance for enrolment duly signed by the Accounting Clerk.
• Secure pre-enrolment form from the enrolment adviser.
• List subjects to be taken and their corresponding schedule of classes.
• Submit filled up form to the enrolment adviser/Department Chairman
for evaluation and approval.
• Proceed to the Registrar’s Office and secure official registration form.
• Fill up the form accordingly.
• Proceed to the College Coordinator of the National Service Training
Program (NSTP).

50
 Enrolment Procedures

• Proceed to the ROTC/CWTS Office for registration.

• Proceed to the Accounting Department for assessment, pay at the
Cashier’s Office and submit copy of the registration form to the Dean,
Registrar, and Accountant.
• Go back to the enrolment adviser and present student’s copy of the
registration card and secure class cards.
• Renew ID card and library card.

Classification of Students

Students shall be classified as follows:

Regular/Full-time

A regular/full-time student is one who carries the full load in any given semester
as prescribed by the curriculum.

Irregular/Part-time

An irregular/part-time student is one who carries less than the full load for a given
semester under the curriculum in which he is enrolled.

Transferee/Transfer Student

A transferee/transfer student is one who comes from another institution where

he started studying for a course and is now registered in the University after
qualifying for admission.

51
Enrolment Procedures

Other Classification of Students

Freshmen student (First Year) is one who has not finished the prescribed subjects
of the first year curriculum or 25% of the total number of units required in his
entire four year degree program or 20% in the case of a five-year degree program.

Sophomore student (Second Year) is a student who has satisfactorily completed

the prescribed subjects of the first year curriculum, or has finished more than 25%
but not more than 50% of the total units required by his entire four-year degree
program or more than 20% but not more than 40% of the total number of units
required in the case of a five year degree course.

Junior student (Third Year) is a student who has satisfactorily completed the
prescribed subjects of the first two years of his curriculum, or has finished more
than 50% but not more than 75% of the total units required by his entire four-year
degree program or more than 40% but not more than 60% of the total number of
units required in the case of a five-year degree course.

Senior student (Fourth Year) is a student who has satisfactorily completed the
prescribed subjects of the first, second and third year curriculum, or has finished
more than 75% of the total units required by his entire four-year, five-year or six-
year degree program. In case of a five-year degree program, one is classified as a
pre-senior student, if he has finished more than 60% but not more than 80% of the
total number of units required by the five-year degree program.

52
 Enrolment Procedures

Retention Policy

The University shall adopt the retention policies listed below in each college in
order to sustain academic excellence in its respective curricular programs.

To remain in good standing in the respective program, a student must:

Education

a. Maintain a general average of 2.5 (81-83) or better in professional subjects or

in area of concentration.
b. Pass 70% of the units enrolled in the preceding semester for Education
program.

Engineering and Architecture Programs (Main Campus)

a. Must pass the qualifying examination for incoming third year students

Other Programs

a. Have not incurred three (3) failing grades in the subjects taken in the previous
semester.

Academic Load

An academic load is the total number of units allowed for a student to carry in a
given term as specified in the curriculum.

During summer, a non-graduating student may register up to 9 units while

graduating student may be allowed to carry higher load but not to exceed 12 units.
A graduating student may be permitted to carry more loads but not exceeding six
(6) units during his/her last term subjects with the approval of the registrar.

Teacher education students who are enrolled in practice teaching are not allowed
to enroll in any other subjects.

Transferees are allowed to enroll subjects without prerequisites until the subjects
taken from other schools had been validated/accredited.

53
Enrolment Procedures

Attendance

The rules on attendance laid down here with shall be followed in all colleges and
departments of the University.

Whenever the student has been absent from a class for three consecutive class
meetings, a report thereof shall be sent immediately by the teacher concerned
to the Office of the Guidance Counselor. The guidance counselor shall call the
student and correspondingly notify the parents or guardians immediately.

Late enrollment shall be considered as time lost or absence. Three tardy arrivals
of the student shall be equivalent to one-hour period of absence. Tardy arrival
is recorded when a student arrives in class after the teacher has called the roll.
Absence is non-attendance of the student for the entire class period.

Pre-requisite Subject

The rule on subject sequence in the curriculum must be followed strictly.

Enrollment and attendance in a subject that surpassed the prerequisite subject
shall earn no academic credit.

Graduating students may be allowed to take the prerequisite subject and advance
simultaneously with the recommendation of the dean and approved by the
registrar. However, if the student earned a failing grade in the prerequisite subject,
the advance subject will earn no credit.

54
Curricular Changes

55
Curricular Changes

Changing/Adding/Dropping of Subjects

Changing/Adding/Dropping of subjects can be made by filling up the forms

intended for it by the student concerned. Changing/Adding/Dropping of subject
shall be within three days period one (1) week after the start of classes. Subjects
changed or added without prior approval of the registrar shall not be given credit.

The total load of a student including added subject must not exceed the maximum
under the rules on academic load or which is prescribed for his curricular year
during the term.

Dropping the subject before the mid-term may be allowed after which no dropping
of subjects will be allowed except for valid and justifiable reason.

Request for Unscheduled Subjects

Subjects unscheduled for a given term may be offered upon written request of
at least fifteen (15) students duly endorsed by the Coordinator/Chairman,
recommended by the College Dean and approved by the Campus Administrator,
the VPAA, and the University President .

Subjects may be scheduled by the Dean and offered in a term when requested by
at least five (5) graduating students provided that a written request is made at least
two weeks before the start of the registration period.

Transfer of Students
Transfer of students from other institutions to CapSU may be allowed under
certain conditions:

• The weighted average grade is 2.5 or better for undergraduate level;

• After the student has completed not more than 50% of the unit requirements
for the course;
• Shall be on probation basis until such time that the official Transcript of
Records from the school last attended is received;
• Must validate the equivalent courses where they obtained grades lower than
“2.0”, 85% or “B” at least one week before registration if they expect to receive
credit for the courses;
• Those from institutions, which are not members of PASUC, ACAP or from
institutions accredited by AACCUP or other accrediting agencies, are not
required to meet the weighted average of 2.5, 80% or B, nor validate previously
earned units. The courses to be credited shall be determined by the Dean or
by the Registrar;

56
 Curricular Changes

• Shall complete in the University at least 50% of the units required for
graduation in his program.
• Must submit a Certificate of Eligibility to Transfer Credential (Honorable
Dismissal) and a certificate of Good Moral Character from the school he/she
last attended.

Credentials

Academic and other credentials submitted for enrollment become part of the
school records. These may not be withdrawn after registration. The University
reserves the right not to admit at anytime a student who submits false/fake
credentials. In case a student is found to have falsified credentials, the University
has the right to dismiss the student and to consider all subjects he has taken null
and void.

School Fees

Matriculation, registration, tuition and other school fees of the University shall be
determined and shall be fixed by the Board of Regents subject to such exemptions
or reductions as may be promulgated.

Rules on Payment of Fees

When a student registers in school, it is understood that he/she is enrolling for

the entire school year for high school and for the entire semester for collegiate
programs. A student who transfers or otherwise withdraws in writing is governed
by the following rules:

All fees are payable in advance. Installment payments may be arranged according
to the following schedules:

Upon enrollment 40% of the total fees

Before or on midterm exam 75% of the total fees
Before or on final exam 100% of the total fees

Payment by installment is a special accommodation to students who intend to

pay fees in view of the basic requirements that all fees are payable in advance.
Students with full payment for tuition fees upon registration shall be entitled to
10% discount.

57
Curricular Changes

Refund of Fees

For Regular Semester

A student, who has paid tuition fees, shall be entitled to a refund upon withdrawal
or granting of Certificate of Eligibility to Transfer Credential (honorable dismissal)
in accordance with the following schedule:

A. For Regular Semesters

• 100% of the amount paid when he withdraws before the opening of classes
• 70% of the amount paid when he withdraws within the first week after the
opening of classes whether he has attended classes or not
• 50% of the amount paid when he withdraws within the 2nd week after the
opening of classes whether he has attended classes or not
• 30% of the amount paid when he withdraws within the 3rd week after the
opening of classes whether he has attended classes or not
• No refund will be made 30 days after the opening of classes.
• In case of student’s death or physical incapacity during the semester, all fees
shall be refunded upon the request of the family.

B. For Summer Classes

Full refund of the tuition fees may be allowed only in case of forced dropping of
the student by the administration.

• 100% of the amount paid when he withdraws before the opening of the
summer class
• 70% of the amount paid when he withdraws within the first day after the
opening of classes
• 50% of the amount paid when he withdraws within the second day after the
opening of classes
• 30% of the amount paid when he withdraws within the third day after the
opening of classes
• No refund after the fourth day of the opening of the classes.

Orientation Program

New students and transferees are obliged to attend an orientation program prepared
and conducted by the Guidance Counselor in coordination with the Director/
Chairman of Student Services Office as soon as classes have been organized.

Special orientation program will be conducted by the Guidance and Counseling

Office to the students with disabilities and as the need arises.

58
 Curricular Changes

Student Uniform

Female students should wear the University prescribed uniform for ladies every
Monday, Tuesday, Thursday, and Friday except Wednesday. On Wednesday,
students should wear their department uniform. The University logo should be
attached on the lower portion of the necktie with one/two-inches heel black shoes.
Sandals, “bakya” or slippers are not allowed inside the Campus. Hairdo will be
done in any style provided it has a decent look. Dyed hair other than brown and
black is not allowed.

Male students should wear the University prescribed uniform for gentlemen every
Monday, Tuesday, Thursday and Friday except Wednesday. On Wednesday, they
should wear their department uniform. The University logo should be attached on
the left side pocket of the polo. He should wear plain white undergarments with
a white polo shirt and a pressed black slack pants. Maong pants are not allowed.

Clean black leather shoes with white socks are required. Hair must not touch the
collar. Haircut could be in any decent style (preferably barber’s/clean cut. Dyed
hair other than brown and black is not allowed. Wearing of earrings for male
students is prohibited.

All other uniforms officially approved by the Department Chairman, Dean and
Campus Administrator shall only be worn on a specified day/class.

Wearing of prescribed uniform for new students shall start on the first Monday of
July. Old students are required to wear their uniforms on the first day of classes.
Students not wearing their uniforms may not be allowed to enter the Campus.

Note: The University will honor and respect the religious/doctrinal belief of a
person after proper presentation of prescribed documents.

59
Curricular Changes

Identification Card

Each student shall secure his/her ID card from the Office of Student Affairs, and
shall be validated every semester by the Registrar. A student should properly
wear his/her ID (with the official university ID cord) whenever he/she is within
the university premises. No student will be allowed to enter the premises of the
university without wearing his/her ID.

ID with unnecessary markings or stickers shall be considered tampered and shall

be confiscated. Replacement of the tampered ID shall be required.

Loss of ID card should be reported immediately to the Chairman of Student

Services who shall issue a certificate of loss upon submission of an affidavit in order
to secure a new ID. The certificate of loss will serve as the student’s temporary pass
until the ID is issued.

Student ID shall be surrendered to the Registrar after he/she is no longer officially

connected with the University (graduated/transferred). School ID will be replaced
with an Alumni ID for graduates of the University.

Examinations

Examinations are integral components of instruction and shall be administered by

the subject professor in accordance with University policies/rules for the purpose
of formative and/or summative evaluation of student’s performance.

Each college Dean/Department Chairman shall prepare the schedule of midterm

and final examinations for each respective department to be consolidated by the
Registrar.

The schedule shall be posted in conspicuous places at least one week before
the examination. All examinations shall be given as scheduled. In cases where
deviations from the approved schedule occur, a written approval must be secured
from the Campus Administrator.

The subject teacher/section adviser shall administer the examination. The regular
period for each subject examination shall be two (2) hours. No special examination
shall be given unless there is a valid claim or reason. A payment of P50.00/subject
shall be charged from each student taking a special examination.

60
 Curricular Changes

Grading System

The instructor has the sole authority to determine and to give grades to his students.
No student of the university shall directly or indirectly influence his professor/s to
give him certain grade or ask another person to influence his professor similarly.
Student who violates this rule shall lose credit in the subject/s.

Every faculty member shall submit his report of grades as soon as possible but not
later than two weeks after the last day of examination period at the end of each
term. No instructor shall be required to submit grades in any one (1) course more
than twice a semester or term. No faculty member shall change any grade after the
report of record has been filed with the Registrar. In exceptional cases, as when an
error has been committed, the instructor may request authority through official
channels to make the necessary change. If the request is granted, a copy of the
resolution authorizing the change shall be forwarded to the office of the Registrar
for correction of the records. However, in no case shall grades be changed beyond
one (1) year after the initial filing, nor shall any change operate to the prejudice of
the student.

The performance of the students in the class shall be graded at the end of each
term using numerical grades in accordance with the following system:

Numerical Percent Qualitative Rating

Grade Equivalent
1.0 99 – 100 Excellent
1.25 96 – 98 Highly Outstanding
1.5 93 – 95 Outstanding
1.75 90 – 92 Very good
2.0 87 – 89 Good
2.25 84 – 86 Very Satisfactory
2.5 81 – 83 Satisfactory
2.75 78 – 80 Unsatisfactory
3.0 75 – 77 Passed
5.0 Below 70 Failure requires re-enrolment and repetition of the course
INC Incomplete No credit
DRP Dropped No credit

The grade of “INC” is given if a student’s whole class standing throughout the
semester is passing yet fails to take the final examination or fails to complete other
requirements of the course, due to illness or other valid reasons. Removal of the
deficiencies must be done within the prescribed time by passing an examination
or meeting all the requirements of the course, after which the student shall be
given a final grade on his overall performance.

61
Curricular Changes

A grade of “INC” not completed within the period of one (1) year shall
automatically become “5.0” after a year. It is the responsibility of the professor/
instructor teaching the subject to convert the INC mark to a grade of 5.0 after a
year.

62
Academic Delinquency

63
Academic Delinquency

Retention/Probation Policies

Any student, who at the end of the semester, obtains a final grade of below “3.0”
in 50%-75% of the academic units which he/she has enrolled shall be placed on
PROBATION status for the succeeding semester.

Dismissal

Any student, who at the end of the semester, obtains a final grade below “3.0” in
more than 75% of the total academic units which he has enrolled, shall be dropped
from the roll of the college. He may be encouraged to shift to other courses within
the University upon the recommendation of the Chairman of Student Services
and the Dean after taking and passing the aptitude test in the course which he
plans to shift.

Permanent Disqualification

Any student, who at the end of the semester or term fails in 100% of the academic
units which he/she is officially enrolled for credit, shall be permanently barred
from readmission to any department or college in the University.

Disqualification to enroll do not apply to students with grades of 5.0. These shall
be due to their unauthorized dropping of the course, but not due to poor scholastic
standing as certified by the Dean and the Faculty. However, if the unauthorized
dropping takes place after the mid-semester and the student’s class standing is
poor, a grade of 5.0 shall be counted against him/her upon the recommendation of
the Chairman of Student Services and the Dean concerned. It shall be based on the
individual merit of the case; provided, that in case of readmission into the College,
the action taken shall be no lighter than probation.

64
 Academic Delinquency

Certificate of Eligibility to Transfer

Certificate of Eligibility to Transfer is a voluntary withdrawal from the University

with the consent of the Registrar or equivalent official duly authorized by the
President of the University. All indebtedness to the University must be settled
before the statement of Certification of Eligibility to Transfer shall be issued. The
statement indicates that the student who withdraws must be of good standing as
far as character and conduct are concerned.

A student who leaves the university for reason of suspension, dropping or

expulsion due to disciplinary action shall not be entitled to Certificate of Eligibility
to Transfer. Should he/she be permitted to receive his transcript of records or a
certificate of his academic status from the university, it shall contain statement of
the disciplinary action rendered against him.

Leave of Absence

Prolonged leave of absence shall require a written permission from the College
Dean stating the reasons for the period for leave which shall not exceed one
academic year.

Withdrawal from the University without formal leave of absence shall be a ground
for the curtailment of registration privileges.

65
Graduation

66
 Graduation

Graduation Requirements

A student shall be recommended for graduation only after he/she has satisfied all
academic and other requirements as prescribed in his curriculum.

A graduating student shall accomplish an application form for graduation

and submit the same to the Office of the Registrar within one (1) month after
enrollment during the first term of the last academic year.

No student shall be allowed to graduate from the University unless he/she has
established a residence for at least one year prior to graduation.

A student who aspires to graduate at the end of the academic year but does not
have any more academic subject within the year is required to enroll/register
in the University as “residency” status to qualify him/her for graduation. The
confirmation of graduates is done once a year during the Commencement
Exercises every end of academic year in March or April.

No student will be allowed to graduate without the submission of the approved

hardbound copies of his/her thesis/dissertation to the Office of the Registrar.

Graduation with Honors

The University provides a system of awarding students with excellent academic

standing.

a. Students who completed their courses with the following range of weighted
averages, computed on the basis of credits, shall graduate with honors and
shall be inscribed on their diplomas:

Academic Honors Weighted Average for all Weighted Average for Major
Courses Courses
Summa Cum Laude 1.00 -1.25
Magna Cum Laude 1.26 -1.50 2.0 or better
Cum Laude 1.51-1.75

b. Aside from the academic honors listed above, departments or colleges also
give special awards to outstanding students at the end of each school year
through other forms.

67
Graduation

Guidelines for the Selection of Honor Graduates

Students considered for graduation with academic honors must have satisfied the
following criteria:

• Must have taken all courses at the University, including those taken in the
consortium.
• Enrolled in full load during all the semesters
Had not incurred any failing grade
• The weighted average grade for major courses should be 2.0 or better
• With no grade lower than 2.5 per subject taken (including NSTP). (The
grade obtained in the National Service Training Program (NSTP) will not be
included in the computation of the GPA).
• Had shown exemplary behavior and character as attested to by the Committee
on Discipline or the Director/Chair of the Student Affairs.

Academic Award for Non-graduating students

The University recognizes the performance and excellence of students in academics

by coming up with a semestral list of top achievers as determined by the Office of
the College Dean/Chairmen/Program Coordinators.

68
Reissuance of Diploma

69
Reissuance of Diploma

A reissuance of a new copy of the diploma maybe done, but the party requesting
the document must execute an affidavit acknowledged before a notary public
stating the circumstances of loss or distractions. However, the word “Reissued
Copy-reconstructed date” should be indicated at the lower right hand portion of
the document. If the signatories on the first diploma are no longer in school, the
names and signatures of the present school officials who replaced them shall be
reflected in the new diploma.

Issuance of a Certification, Record or Diploma to a Proxy

The proxy has to present a written authority from the owner that he has been
authorized to secure the certification, record or diploma.

The written authority should positively identify the proxy, the relationship of the
person granting the authority to the proxy, the address and signature of the person
giving the authority.

70
 Graduation

Yearbook Policy,
Guidelines and
Procedures

71
Yearbook Policy, Guidelines and Procedures

General Policy

Yearbook is a compulsory publication of the University for graduating students of

a degree program.

The following guidelines and procedures must be observed and followed:

1. Yearbook publication must be through the school publication adviser.

2. Cover design must be through the University Printing Press.

3. Picture/portrait taking should be scheduled by the school publication adviser

before the end of the first semester. All students and faculty must have their
pictures taken by the official school photographer. If a student failed to have
his/her portrait taken or failed to submit one as prescribed by the staff, his/her
portrait space shall be replaced by the university logo.

4. The yearbook should contain informational record, memory, and historical

reference of the graduating students and faculty. It must cover the academics,
sports, and other accomplishments of students with fairness and accuracy.
Libelous or obscene language and pictures as determined by the adviser will
not be printed.

5. A person’s name or photograph may not be used in an advertisement or in a

fiction story of a past event without his/her consent. If a major error occurs,
an apology must be made as soon as possible and replacement photo, stickers,
and even replacement pages must be printed at the expense of the yearbook to
correct errors that are the fault of the editorial staff. The adviser will determine
which corrections and/or reparations will be made.

6. The yearbook must contain individual photos of graduating students, faculty,

and staff. The book will also contain the thesis/dissertation title, record of
student life, clubs, sports, and academics in some capacity according to the
decisions of the editorial board.

7. Design of each section in the yearbook shall be left to the editorial staff, stylistic
restrictions must be determined by the adviser prior the production. Group
pictures and name of graduating students should be taken during the school
year. The editorial staff will not be responsible for uncooperative groups and
shall make the final selection of photos, making every effort to be fair.

8. Yearbooks must be released/made available a year after graduation at the

School Publication Office.

72
 Yearbook Policy, Guidelines and Procedures

Obituary Policy:

▶▶ Should a graduating student or faculty member pass away before the final
printing, the editorial staff should make every effort to include an obituary in
the reference section.
▶▶ The school publication adviser should contact the family through the section
adviser and help write the obituary, which will include the birth and date of
death of the individual.

73
Yearbook Policy, Guidelines and Procedures

Procedure in the Publication of Yearbook

Committee in the Publication of

Yearbook

1 day

Organize Editorial Staff

Editorial Staff decides the intended formats
of publication

1 week

Designing
It includes art and lay-out of the year book,
illustrations, cover design, type and quality
of paper, binding method, collection of
articles and photos and proof reading

1 week

Editing
Improving quality of content through
rewriting/editorial changes, selection of
titles and headlines and structural changes

3 days

Pre-release Review
Editorial staff will conduct pre-release
review

2 weeks

Printing and Binding

Printing of edited year book

1 week

Distribution of Year Book

Distribution of copies for the graduates

74
Academic Scholarships,
Grants and Student
Assistance

75
Academic Scholarships, Grants and Student Assistance

The University offers scholarship grants and financial assistance to indigent

deserving students for tuition and matriculation fees. The University has
many scholarship benefactors from the government, private individuals and
organizations. Guidelines and policies must be followed in order that students
could avail and retain their grants and assistance.

Scholarship in the University shall be classified into:

1. Entrance scholarship
2. University/Institutional or full scholarship
3. College/unit or partial scholarship
4. Government scholarship
5. Merit scholarship

Entrance Scholarship

Entrance scholarship is extended by the University to valedictorians and

salutatorians from the public and private high schools. They are entitled to 100%
and 50% free tuition respectively, in all programs of the University.

Institutional Scholarship

Academic

An institutional or full scholarship of free tuition shall be enjoyed by any

undergraduate student who obtains an average grade of 1.25 or better (1.00-1.25),
with no grade lower than 2.5 in any subject at the end of a semester in the regular
programs of the University.

A unit or partial scholarship consisting of 50% discount on tuition fees shall be

enjoyed by any undergraduate student who obtains an average grade of 1.75 or
better (1.26-1.75) with no grade lower than 2.5 in any subject at the end of the
semester.

Non-Academic

Full Scholarship

The same privilege shall be enjoyed by the President of the Supreme Student
Council (SSC), President of the Future Leaders of the Philippines (FLP), Editor-
in-Chief of Campus Publications and dependents of Faculty and Staff and student
athletes representing the University in the National Sports/Cultural Competition,
for as long as they don’t have incomplete and failing grades.

76
 Academic Scholarships, Grants and Student Assistance

Unit or Partial Scholarship

Some members of the University Band/Drum and Bugle/Lyre Corps representing

the University shall also be given partial scholarship based on the criteria by a
committee created by the University President. This applies to student athletes
representing the University in the regional sports/cultural competition. This
scholarship applies to regular programs of the University, for as long as they don’t
have incomplete and failing grades.

University Scholar (President’s Lister)/College Scholar (Dean’s Lister)

The University/college scholar is the overall list of the different academic achievers
in the different colleges and campuses of the University.

Qualification Standards of the University/College Scholar

1. He/she has obtained at least a GPA of 1.25 or better (1.00 to 1.25) and 1.5 or
better (1.26 to 1.75), respectively.
2. He/she has no grade lower than 2.5 in any of his/her subjects during the
semester.
3. He/she has no marks of “dropped” (whether official or unofficial), “incomplete”
or “failed” in any of his/her subjects including NSTP.
4. He/she has enrolled as a regular student who carries the prescribed regular
load.

* University/college listers are given tuition fee discounts for the coming semester.
University scholars will be given full scholarship (free tuition) and college listers
will be given 50% discount in tuition fee.
* List of university/college listers will be posted in strategic places within the
University. Students included in the lists are encouraged to report to the College
Dean/Chairman/Program Coordinator for tuition fee discount as specified in
the institutional scholarship.

Government Scholarship

Government scholarship is extended to the students by virtue of

the operation of laws of the land like the dependents of barangay
officials and veterans in the military service. They are entitled to
100%freetuitionfeesinallregularprogramsoftheuniversityprovided theymaintaina
naveragegradeof2.5orbetterwithnofailinggradesin any subject.

77
Academic Scholarships, Grants and Student Assistance

Merit Scholarship

Merit scholarship is given by other government agencies, non- government

institutions, and private individuals and organizations to indigent and deserving
students of the university as approved by the Board of Regents. Grants cover from
full tuition subsidy to full scholarship of tuition and matriculation fees every
semester as mandated by their sponsors.

Student Assistantship Program

Financial assistance is given to deserving and promising students by employing

them as student assistants. The working hours and academic loads shall be based
on the recommendation of the concerned office where they may be assigned. The
compensation of student assistants shall be in accordance with the approved rate
for student labor as mandated in the GAA.

Duly accomplished application form and certified copy of class schedule, current
registration form, income tax return/certification from the municipal assessor
stating that the parents are exempted from filing income tax /certification of
indigence from the office of Barangay Captain/DSWD should be submitted
to the Guidance and Counseling Office for screening and evaluation. The duly
accomplished application form should pass through the Office of the Student
Affairs and approved by the Office of the Campus Administrator/Satellite College
Director.

Guidelines in Availing Scholarship Grants and Assistance

Entrance scholar shall maintain an average grade of 1.75 or better with no grade
below 2.5 at the end of the semester. The guidelines for full or partial scholarship
shall be applied to qualified entrance scholar.

An institutional (full) and unit (partial) scholarships shall cover only one
semester, but shall be renewable for the succeeding semester if the student meets
the conditions prescribed.

A student shall enjoy only one (1) scholarship grant at a time.

No student who has previously enrolled in a tertiary course shall be eligible for
admission as an entrance scholar.

The Barangay Council includes the (Punong Barangay, seven (7) Barangay
Kagawad, Barangay Secretary and Barangay Treasurer) shall secure certification
from the office of the DILG that they are recipients of the scholarship grant. They

78
 Academic Scholarships, Grants and Student Assistance

shall maintain an average grade of 2.5 or better with no failing grades in any of his/
her subjects. Failure to comply with the prescribed requirements shall terminate
his/her scholarship.

All dependents of plantilla faculty and staff shall enjoy the full scholarship of the
University system in all programs offered except in the self-liquidating programs.
Recipient scholars should maintain a passing grade in all subjects without any
failing grades.

Policies and Guidelines for Students from

Marginalized Sector of the Society

Marginalized students are those whose family income is below the poverty
threshold. As embodied in the University Code, marginalized students who
passed the admission requirements shall be admitted to the University’s academic
programs and have the opportunity to:

▶▶ Equal access to quality education;

▶▶ Student assistantship program of the University;
▶▶ Access to scholarship programs of the University;
▶▶ Quality service;
▶▶ Be treated with dignity and respect at all times;
▶▶ Equal access to the University facilities;
▶▶ Establish or join any student organizations; and
▶▶ Access for publication and freedom of expression.

Guidelines and Policies on Students with special needs

The University is committed to raise the level of educational attainment of persons

with disability. Foremost, the University has institutionalized policies and
guidelines to insure quality education which is made accessible to students with
special needs.

▶▶ The University shall admit students with special needs for as long as they meet
the admission requirements and other special requirements such as medical
clearance from a medical professional.

▶▶ They shall be provided with appropriate support services in educational

settings that can help create conditions under which they can maximize their
potentials up to the highest degree of academic qualifications.

▶▶ Students with special needs may have personal assistant/s.

79
Academic Scholarships, Grants and Student Assistance

▶▶ The Guidance Office shall provide referral programs for students with special
needs

▶▶ The University shall provide Disability Services Unit (DSU) within the Office
of Student Affairs.

▶▶ Conduct special programs on students with disabilities to encourage their

participation in various school activities.

▶▶ Deans/program coordinators should adopt curricular programs that will help

students with disabilities comply with their academic requirements.

80
Code of Discipline for
Students

81
Code of Discipline for Students

Student’s Basic Rights

Subject to the limitations prescribed by law, the University policies and regulations
provide the following rights to every student:

a. Has the right to receive relevant quality education in line with national goals,
educational objectives and standards of the school;
b. Has the right to guidance and counseling services to enable him to know
himself, to make intelligent decisions, and to select from the alternatives in
the fields of work those in line with his potentials;
c. Has the right to enjoy the constitutional guarantee of free speech and press,
the right to express and pursue his opinions on any subject provided that such
expression do not disrupt the work discipline of the university;
d. Has the right to participate in the formulation of University policies affecting
him;
e. Has the right to establish, join, and participate in organizations and societies
not contrary to law;
f. Has the right to avail of student services like medical, dental, libraries, etc. as
well as reasonable protection within the University premises;
g. Has the right to be informed of the rules and regulations affecting them;
h. Has the right to participate in curricular and co-curricular activities subject to
existing University rules and regulations;
i. Has the right to be respected as a person with human dignity, full physical,
social, moral, intellectual development and to human and healthy conditions
of learning;
j. Has the right to enjoy academic freedom in the tertiary and higher levels;
k. Has the right to be heard any grievance against any wrong or injustice
committed against him by any member of the University community in
accordance with defined channels of authority;
l. Has the right to be subjected to disciplinary action without due process of law;
m. Has the right to access to his records for purpose of determining his academic
performance;
n. Has the right to pursue his program of work therein up to graduation except
in cases of academic deficiency or violation of disciplinary of regulations;
o. Has the right or shall be entitled to expeditious issuance of certificates,
diploma, transcript of records, grades, and transfer credentials; and,
p. Has the right to peaceful assembly subject to the regulation of the University
and existing laws.

82
 Code of Discipline for Students

Student’s Duties and Responsibilities

Every student, regardless of circumstances of birth shall have the following duties
and responsibilities:

a. Abide the University rules and regulations;

b. Know the history, philosophy, vision and mission statement of the University;
c. Uphold the good name of the University by practicing personal discipline,
honesty, patience, fortitude, emotional stability, self-control, and positive
attitude and values;
d. Exert his utmost to develop his potentials for service, particularly by
undergoing an education suited to his abilities that he may become an asset to
himself and to society;
e. Respect the customs and traditions of the Filipino people, the duly constituted
authorities, the laws of the country and the principles of democracy;
f. Participate actively in civic affairs and in the promotion of the general welfare;
g. Exercise his rights responsibly with due regard for the rights of others;
h. Respect and cooperate with teachers, fellow students and school authorities
in the attainment and preservation of peace and order in the University; and,
i. Help in the observance of individual and social rights, the strengthening
of freedom, and the fostering of cooperation among nations in pursuit of
progress, prosperity, and world peace.

Rules and Regulations on Conduct and Discipline

• Every student shall observe at all times the laws of the land, and rules and
regulations of the University;
• For purposes of keeping order so as to promote decorum in classes,
an instructor is empowered to send a student out of the classroom for
ungentlemanly conduct in the class and immediately thereafter make a report
of such action to the Dean for disciplinary action.
• Any student who makes unnecessary noise in the University premises shall
be subjected to disciplinary action by the Dean and for the second offense the
case of the said student shall be elevated to the Chairman of Student Affairs
who shall recommend to the Campus Head for appropriate action.
• No smoking policy shall be imposed in the school premises.

83
Code of Discipline for Students

Grounds for Disciplinary Action

Grounds for disciplinary action shall be as follows:

a. Any form of cheating during examinations or any act of dishonesty;

b. Carrying within the University premises any firearm, knife with blade longer
than 2 ½ inches, any dangerous or deadly weapon, except those allowed by the
duly constituted authorities;
c. Drinking alcoholic beverages or drunken behavior within the University
premises or in any area while performing University related activities;
d. Unauthorized or illegal possession or use of prohibited drugs;
e. Gross and deliberate discourtesy;
f. Creating serious, disturbance of peace and order in the University premises or
participating therein resulting in damage to property or violence on persons;
g. Intentionally making false statement on any material fact, or practicing or
attempting to practice any deception or fraud in connection with admission,
registration, promotion, or graduation from the University;
h. Gambling within the University premises; and
i. Any violation of law committed within the University premises.

Warning and Suspension

Warning shall be issued in writing by the University authorities to students

committing the following offenses:

a. smoking in campus grounds

b. having five (5) unexcused absences
c. deliberate not-attendance in flag ceremonies and flag retreats
d. non-wearing of the prescribed school uniform and school ID’s
e. disrupting classes and assemblies
f. littering
g. posting of bills in unauthorized areas
h. use of cellphones and other gadgets during class hours and school activities;
and
i. similar offences specified by the Dean, Campus Head and Chair of Student
Affairs

One (1) day suspension for three (3) warning within the same semester.

Three (3) to five (5) days suspension for the following offenses:

a. cheating
b. entering the campus/classroom drunk
c. drinking intoxicating drinks inside the campus

84
 Code of Discipline for Students

d. instigating quarrel or quarrelling inside the campus

e. verbal assaults
f. inviting the students to commit unlawful acts
g. vandalism
h. threatening other students and members of the staff from discharging their
duties
i. coercing or intimidating any student to attend any activity or to be absent
from class
j. physically attacking any student on no account

Suspension for the duration of one (1) semester for the following offenses:

• theft
• extortion
• insubordination
• tampering or forging of school records and other relevant documents
• assaulting students or persons in authority
• carrying deadly weapons
• plagiarism
• publishing or circulating derogatory statements about the institution, its staff
members or fellow students
• and other offenses as determined by the Student Disciplinary Tribunal or the
University Grievance and Disciplinary Board.

Dismissal or Expulsion

Any student may be recommended for dismissal or expulsion from the University
for the following offenses:

1. Participating in activities which tend to overthrow the existing government;

2. Act of lasciviousness/moral turpitude/or doing any sexual act within the
University premises;
3. Injuring another person with a knife or any bladed weapon or any lethal
instrument or object;
4. Possession/distributing and/or using dangerous drugs in the campus;
5. Participation in hazing;
6. Physically or verbally assaulting a teacher or any member of the staff and
student;
7. Gross immorality or flagrant indecency inside or outside the campus;
including the exposure of the act to social media.
8. Stealing test questions and/or disseminating contents to other students;
9. Taking the examination in place of another students;
10. Arson;
11. Committing to any violent act while participating in national or institutional

85
Code of Discipline for Students

strikes, rallies and demonstrations;

12. Cooperating with bad elements in deliberately attempting to sabotage, steal,
or place the school in danger or in great embarrassment; and,
13. Acting as accomplice in any form of crime against person and/or property.

Grievance and Disciplinary Procedures

There shall be a Student Disciplinary Tribunal composed of the Chair of Student

Affairs as chairman, and two members who shall be appointed for two years
from among the faculty and other staff of the University. In any disciplinary case
before the tribunal, a respondent may request that two students be appointed to sit
without the right to vote with the Tribunal.

The Tribunal shall be under the general supervision of the Chairman of the
Student Affairs who shall designate whenever requested, the student members to
sit with the Tribunal.

There shall be a University Grievance and Disciplinary Board to which decisions

of the Student Disciplinary Tribunal maybe appealed by the aggrieved party. The
Board shall be composed of the Chairman of the Student Affairs as Chairman, two
faculty members designated by the President and two students to be designated by
Supreme Student Council Adviser, as members.

Filing of Charges

A disciplinary proceeding shall be instituted by the appropriate authority upon

the filing of a written charge specifying the acts of commission of misconduct
and subscribed by the complaint or upon the submission of an official report of
the violation of existing rules and regulations. Upon filing of said charge or report
with the Student Disciplinary Tribunal, an entry shall be made in an official entry
book kept for the purpose, specifying the person charged, the complainant, his
witnesses, if any, the date of filing and the substance of the charge.

Preliminary Inquiry

Upon receipt of the complaint, which should be under oath, the Tribunal shall
determine whether such complaint warrants formal investigation. When found
sufficient, formal charges shall be filed and served upon respondent and his
parents/guardian.

86
 Code of Discipline for Students

Answer

Each respondent shall be required to answer in writing within three days from
receipt of the charge(s). Formal investigation shall be held on notice as provided
in the next section.

Hearing

Hearing shall begin not later than one week after receipt of the respondent’s answer
or after expiration of the period within which the respondent shall answer.

In case either complainant or respondent fails to appear at the place set for the
initial hearing after due notice and without sufficient justification, this fact shall be
noted in the entry book and the hearing shall proceed ex-parte without prejudice
to the party’s right of appearance in subsequent hearing.

Postponement

Application for postponement maybe granted for a good cause for such period as
the ends of justice and the right of parties to require a speedy investigation require
provided that no more than three postponements per party to the litigation shall
be allowed.

Committee Report

The investigating committee shall forward to the Chairman of the Student Affairs
within fifteen days after the termination of the hearing, a complete report of the
case and its recommendations and the specific regulations on which the decision
is based.

Decision of the Chairman of Student Affairs

The Chairman shall within 10 days after receipt of the committee report transmit
the report, together with his decision to the University President for execution.

Appeal to the President

In all cases where the final decision is not conferred, the respondent may file
an appeal to the President of the University within ten days upon receipt of the
decision.

87
Code of Discipline for Students

Action of the President

The President’s action on the appeal shall be rendered within ten days after the
receipt of the appeal. In all cases of expulsion, the President shall consult the
Executive Committee of the University.

Rights of the Respondents

Every respondent shall enjoy the following rights:

1. To be subjected to any disciplinary penalty only after the requirements of due

process shall have been fully complied with;
2. To be convicted only on the basis of evidence hence, the burden of proof
being with the person filing the charge;
3. To be convicted only on the basis of evidences presented during the
proceedings on which the respondent has been properly appraised and given
the opportunity to rebut the same;
4. To enjoy, pending final decision on the charges of all his rights and privileges
as a student, subject to the authority of the Chairman or the Tribunal to order
the preventive suspension of the respondent of not more than 15 days where
suspension is necessary to maintain the security of the University; and
5. To be defended personally, or by counsel, or by a representative of his own
choice. If the respondent desires but is unable to secure services of a counsel,
he shall manifest that fact at least two days before the date of the hearing
and shall request the Tribunal of the investigating Committee to designate a
counsel for him from among the members of the University.

Effectivity of Decision

Final decision of suspension or dismissal rendered within 30 days prior to any

final examination shall take effect during the semester immediately subsequent
to the semester/summer in which such decision was rendered; provided further,
that when the respondent is graduating, in which case the penalty shall take effect
immediately.

88
 Code of Discipline for Students

Flow Chart for the Grievance and Disciplinary Procedures

Grievance and Disciplinary Committee

10 mins.

Acceptance of charges filed

if 10 mins.
Charges Found no merit

Filling of formal charges and served to the

respondent and parents

One week after

Respondent submit written answer

Hearing of complaints

One week after

Postponement granted for 3 times

Submission of committee report to the

Chair, Office of Student Affairs

2 days

Submit decisions to the University

President for approval

One week
Respondent may appeal the decision
1 day

Approval of the University President and

issue memorandum for execution

2 days

Grievance and Disciplinary Committee

89
Code of Discipline for Students

Conduct and Discipline of Organized Student Groups

Acceptable Behavior

All organized student groups shall observe the laws of the land, the rules and
regulations of the University and the standards of a good society. The general
behavior of its officers and members shall be courteous and considerate on all
occasions as befitting men and women of refined moral values; and shall always
act with prudence, moderation and respect for the opinions and feelings of others,
as are necessary to promote goodwill and educated philosophy of life and values.

Prohibited Activities

Campus activism which are deemed unlawful and/or in violation of the existing
legislations, rules and regulations shall be strictly prohibited and disallowed.

Disciplinary Action

In addition to the revocation of the authority to operate the student organization,

the violators, as well as the officers and adviser/s of the organization, may either
be reprimanded, suspended in the case of a student, dropped from the rolls of
students of the university, or expelled from the school or barred from enrolment in
all government or non-government schools, depending on the seriousness of the
violation or offense committed. Each action of the administration shall conform
with the prescribed rules of the Commission on Higher Education for validity and
effectivity.

Any student facing administrative charges involving prohibited activities may be

prevented or suspended from attending his/her classes, or from entering school
premises, upon written order from the President of the University, provided,
however, that the evidence of guilt of the student is strong to warrant his/her
dismissal from the school.

Amendments

In the interest of the common good and in accordance with the needs of the present
day situation, amendments to existing Rules and Regulations shall be made,
provided, however, that such amendments are the consensus of the members of the
committee created for the purpose, and provided, further, that such amendments
are recommended by the Director of Student Affairs for the approval of the Board
of Regents through the President of the University.

90
Appendices

91
Appendices

The Dangerous Drugs Act of 1972

Republic Act No. 6425, Article V, Section 28: Heads, Supervisors
and Teachers of Schools

For the purpose of enforcing the provisions of Article I and III of the Act, all school
heads, supervisors, and teachers, shall be deemed to be the persons in authority
and as such are hereby vested with the power to apprehend, arrest or cause the
apprehension or arrest of any person who shall violate any of the said provisions.
They shall be considered as persons in authority if they are in school or within its
immediate vicinity if they are in attendance at any school or class function in their
official capacity as school heads, supervisors, or teachers.

The Anti-Hazing Law of 1995

Republic Act No. 8049, Section 2–4

Section2. No hazing or initiation rites in any form or manner by a fraternity,

sorority or organization shall be allowed without prior written notice to the
school authorities or head of organization seven (7) days before the conduct
of such initiation. The written notice shall indicate the period of the initiation
activities which shall not exceed three (3) days, shall include the names of those to
be subjected to such activities, and shall further contain an undertaking that NO
PHYSICAL VIOLENCE be employed by anybody during such initiation rites.

Section3. The head of the school organization or their representatives must assign
at least two (2) representatives of the school or organization, as the case maybe,
to be present during the initiation. It is the duty of such representative to see to
it that no physical harm of any kind shall be inflicted upon a recruit, neophyte or
applicant.

Section4. If the person subjected to hazing or other forms of initiation rites suffers
any physical injury or dies as a result thereof, the officers and members of the
fraternity, sorority or organization who actually participated in the infliction of
physical harm shall be liable principals. The person or persons who participated
in the hazing shall suffer:

• The penalty of reclusion perpetua (life imprisonment) if death, rape, sodomy

or mutilation results there from.
• The penalty of reclusion temporal in its maximum period (17 years, 4 months
and 1 day to 20 years) if in consequence of the hazing, the victim shall become
insane, imbecile, impotent or blind.

92
 Appendices

The Magna Carta of Women

Republic Act No. 9710, Section 3

Section 3. Principles of Human Rights of Women - All individuals are equal as

human beings by virtue of the inherent dignity of each human person. No one,
therefore, should suffer discrimination on the basis of ethnicity, gender, age,
language, sexual orientation, race, color, religion, political, or other opinion,
national, social, or geographical origin, disability, property, birth, or other status
as established by human rights standards.

The Student Manual provides specific provisions related to other laws as follows:

1. REPUBLIC ACT 9165: COMPREHENSIVE DANGEROUS DRUGS ACT OF

2002

Students shall observe the general guidelines on CHED Memorandum Order

No. 19 series of 2004 entitled, “The General Guidelines for the Conduct of
Random Drug Testing for Tertiary Students”.

The Chair of Health Services shall facilitate the implementation of the said
CMO in accordance to R.A. 9165.

2. ANTI-SEXUAL HARASSMENT POLICY

The Anti-Sexual Harassment Policy of the University will be based on the

provisions of Republic Act 7877, otherwise known as the Anti-Sexual
Harassment Law.

3. ANTI-HAZING POLICY

The Anti-Hazing Policy of the University will be based on the provisions of

Republic Act No. 8099, otherwise known as the Anti-Hazing Law.

4. ANTI-VIOLENCE AGAINST WOMEN AND CHILDREN ACT

The Anti-Violence Against Women and Children Policy of the University will
be based on the provisions of Republic Act 9262, otherwise known as the
Anti- Violence Against Women and Children Act.

5. AN ACT AMMENDING REPUBLIC ACT 7277, known as the “Magna

Carta for Disabled Persons and for Other Purposes”

The policy of the University on Public Ridicule and Vilification against

Persons with Disability will be based on the provisions of Republic Act 7277,
otherwise known as the Magna Carta for Disabled Persons.

93
Appendices

6. AN ACT DEFINING AND PENALIZING THE CRIME OF PHOTO AND VIDEO

VOYEURISM, PRESCRIBING PENALTIES THEREFORE AND FOR OTHER
PURPOSES

The policy of the University on the Crime of Photo and Video Voyeurism will
be based on the provisions of Republic Act 9995.

94
CAPSU March

95
CAPSU March

CAPSU March

Lyrics: NENITA A. BELUSO, DALL

Music: FLORIDO M. RODEL

March on CapSUnians,
And hold on to the dreams of your hearts
March on CapSUnians,
And hold high your heads
With great pride.

March on CapSUnians,
Persevere in your quest for the truth
Work for quality in service,
Strive for excellence, Believe in your dreams.

Chorus:

Drink from the fountain of wisdom,

And partake in the banquet of knowledge.
Strengthen your wings, spread them awide
And soar up high to the skies.

March on CapSUnians,
And hold on to the dreams of your hearts.
March on CapSUnians,
And hold on to the dreams of your hearts.

96
 Committee on the
Revision of the Student
Handbook 2016

97
Committee on the Revision of the Student Handbook 2016

Chairmen:

Dr. Wennie F. Legario - Campus Administrator - Roxas City

Dr. Mae D. Dumapig - Campus Administrator - Pontevedra
Dr. Ludovico C. Olmo, Jr. - Campus Administrator - Burias
Dr. Lillibeth G. Leonor - Satellite College Director - Poblacion
Prof. Edgardo Gallardo - Satellite College Director - Sapian
Dr. Ernie Villareal - Satellite College Director - Tapaz
Dr. Teresita A. Oducado - Satellite College Director - Dumarao
Dr. Annalie G. Campos - Satellite College Director - Sigma
Dr. Lucy A. Beluso - Satellite College Director - Dayao
Dr. Marcela C. Buenvenida - Satellite College Director - Pilar

Members: OSA Director/Chairman

Lucille L. Marquez - Director, OSA

Rogie O. Dadivas - Chair, Student Affairs - Roxas City
Belinda M. Cabantugan - Chair, Student Affairs - Sigma
Lalaine E. Ricardo - Chair, Student Affairs - Poblacion
Rizza D. Almalbis - Chair, Student Affairs - Tapaz
Fabian D. Tomco - Chair, Student Affairs - Pilar
Linda P. Delino - Chair, Student Affairs - Dayao
Lecel O. Bobier - Chair, Student Affairs - Sapian
Lourdes A. Dela Cruz - Chair, Student Affairs - Dumarao
Mary Ann B. Martelino - Chair, Student Affairs - Burias
Aleta Rose A. Onglatco - Chair, Student Affairs - Pontevedra
Mary Ann B. Martelino - Faculty Federation President
Charlyn T. Vargas - Student Federation President

Members: Registrars

Hermelisa A. Ochon - Registrar - Roxas City

Vivian A. Alejaga - Registrar - Dayao
Arnie D. Almario - Registrar - Pontevedra
Teresita R. Sualog - Registrar - Sigma
Arlene P.Tamayo - Registrar - Sapian
Erna N.Ticar - Registrar - Poblacion
Philomel Innocent P. Obligar - Registrar - Pilar
Lavella A. Labanza - Registrar - Dumarao
Analiza Q. Estocada - Registrar - Tapaz
Arlyn C. Olmo - Registrar - Burias

98
 Committee on the Revision of the Student Handbook 2016

Guidance Counselors:

Araceli G. Cortel - Guidance Counselor - Roxas City

Vincent B. Viñas - OIC Guidance Counselor - Dayao
Felyn Mae Yap - Guidance Counselor - Poblacion
Maddy Gallardo - Guidance Counselor - Sapian
Lady May B. Celo - Guidance Counselor - Burias
JP Lota S. Medina - Guidance Counselor - Sigma
Arlena H. Araneta - Guidance Counselor - Dumarao
Jay Ann B. Gregorio - Guidance Counselor - Pilar
Analee B. Andrada - Guidance Counselor - Pontevedra
Teresita B. Loberiza - Guidance Counselor - Pontevedra

SSC Presidents

Rimark Camulo - SSC President - Roxas City

Affle John Leonor - SSC President - Poblacion
Charlyn Vargas - SSC President - Dayao
Maica Von Nuneza - SSC President - Sigma
Rubelyn Vallez - SSC President - Sapian
Lorevel Barce - SSC President - Pilar
Gynnyn Rose Borbon - SSC President - Pontevedra
Gauden Hapitan - SSC President - Dumarao
Thea Lyn Salaya - SSC President - Burias
John Peter Cortes - SSC President - Tapaz

English Critics:

Jesusa Luda - Burias

Gerard Lee L. Atienza - Burias

Encoders:

Myleen D. Florentino - Burias

Maria Luisa S. Samino - Burias
Reynalyn A. Simon - Central Administration
Mia A. Reliente - Central Administration

Layout:

Ralph Gerard M. Cadiz - University Printing House

99
Committee on the Revision of the Student Handbook 2016

Consultants:

Dr. Lucila D.Vipinosa

Director of Curriculum Planning & Accreditation/Quality Assurance

Dr. Lucy A. Beluso

Vice President for Research, Development & Extension

Dr. Susan O. Dangan

Vice President for Academic Affairs

Dr. Nilo D. Delfin

Vice President for Administration & Finance

Dr. Editha C. Alfon

University President

100
University Officials

101
 Key Officials
Editha C. Alfon, Ph.D.
University President

Nilo D. Delfin, Ed.D. Susan O. Dangan, Ed.D. Lucy A. Beluso, Ph.D.

vp for administration & finance vp for academic affairs vp for research, development & extension

campus administrators
roxas city main campus Wennie F. Legario, Ph.D.
pontevedra campus Mae D. Dumapig, Ed.D.
burias campus Ramises N. Solante, Ph.D.

satellite college directors

dayao satellite college Sebastian C. Caduco, Jr., Ph.D.
pilar satellite college Marcela C. Buenvenida, Ph.D.
mambusao satellite college Rosel L. Dionio, MS
dumarao satellite college Teresita A. Oducado, Ed.D.
sigma satellite college Annalie G. Campos, Ph.D.
tapaz satellite college Ma. Socorro Irmina F. Onapan, Ed.D.
support staff
board secretary Raymund A. Marte
chief administrative officer (finance) Oliva A. Bataan, CPA, DPA
chief administrative officer (administration)/bac chairman Vicky R. Durana, MPA
accountant iv Matilde A. Perez, CPA, Ph.D.
director, university business affairs Pedro G. Gavino, Ed.D.
director, quality assurance/curriculum planning & accreditation Lucila D. Vipinosa, Ed.D.
director, student services Mary Ann B. Martelino, Ph.D.
director, student services/gender & development Lucille L. Marquez, Ph.D.
director, socio-cultural services Polansky Pinky A. Barrientos
director, sports services Francisco Roman R. Figarola
director, nstp Elmer M. Albaladejo, Ed.D
director, external affairs & linkages Amel L. Magallanes, Ph.D.
director, planning Imelda S. Bacanto, MPA
director, mis Leo Anthony D. Navarrosa
director, hr Honey Lee E. Casa, DPA
executive assistant for publications and instructional materials Hazel D. Joaquin, Ph.D.
internal auditor v Federico L. Linan, Jr., MPA
planning officer iv Hermelisa A. Ochon, MPA
supervising administrative officer (budget) Lynette A. Figarola, MPA
supervising administrative officer (cashier) Luisita A. Señeres, MPA
supervising administrative officer (records) Elnora T. Lariza, MPA
supervising administrative officer (hrm) Marilyn D. Bornales, MPA
administrative officer v (supply) Eden F. Daulo, MPA
rde directors
research Leo Andrew B. Biclar, Ph.D.
extension Emelita P. Solante, Ph.D.
intellectual property management Efren L. Linan, RPAE
training services Ernie P. Villareal, Ph.D.

R & D center directors

aquaculture and marine sciences research and development center (ams-rdc) Diony G. Cahilig, Ph.D.
food innovation center (fic) Edna M. Nava, Ph.D.
center for agricultural research and environmental studies (capsu cares) Edgardo R. Gallardo, Ph.D. (CAR)
coconut research and development center (crdc) Ramises N. Solante, Ph.D.
mushroom research and development center (mrdc) Emelita P. Solante, Ph.D.
social science research center (ssrc) Louis Placido F. Lachica, Ph.D.
livestock research and development center (lrdc) Emely J. Escala, MS
industrial technology and energy research and development center (ite-rdc) Rolly D. Degala, MEng’g
western visayas bamboo research and development center (wvbrdc) Adelfo Z. Virtudazo, Ph.D.
facilitative staff
Emily P. Launio, MPA Mary Jane L. Arroyo, CAR Engr. Niña L. Obeja Engr. Nicolas A. Braña, III
Engr. Alan D. Campos Rector John A. Latoza Julie L. Lamayo Leo V. Marabe
Amelia F. Moises Maricar C. Baladiang Fe D. Vergabera Robert G. Assin
Amy Joy M. Dapilaga Norlie L. Overencio Joseph D. Francisco Raul J. Francisco
Julius Cezar O. dela Cruz Edna S. Gentolea Rae Norrein S. Ledesma Bernie A. Supe
Freddie L. Baranda Joselito T. Lariza Ceferino L. Lizada Antonio M. Buñi
Michelle C. Acevedo Fe Lynn L. Linan Julius D. Dangan Joselito L. Lava
Rex D. Parum

102
103
 Student Pledge

“In consideration of my admission to the Capiz State

University and enjoying the privileges of a student in this
institution, I hereby promise and pledge to abide by and
comply with all the rules of conduct, academic regulations
and procedures of the College in which I am enrolled
without prejudice to the rights and privileges prescribed
under existing laws. Refusal to take this pledge or violation
of its terms shall be sufficient cause for summary dismissal
or denial of admission.”

_______________________________________
Signature Over Printed Name

______________________
Date

104
105
 Student Pledge

“In consideration of my admission to the Capiz State

University and enjoying the privileges of a student in this
institution, I hereby promise and pledge to abide by and
comply with all the rules of conduct, academic regulations
and procedures of the College in which I am enrolled
without prejudice to the rights and privileges prescribed
under existing laws. Refusal to take this pledge or violation
of its terms shall be sufficient cause for summary dismissal
or denial of admission.”

_______________________________________
Signature Over Printed Name

______________________
Date

106
 CAPIZ STATE UNIVERSITY
(Formerly Panay State Polytechnic College)
Fuentes Drive ⃝ Roxas City, Philippines 5800 ⃝ Telefax: (036) 621-4337 ⃝ Tel. No.: (036) 621-3514
Capiz State University is accredited by Accrediting Agency of Chartered Colleges and Universities of the
Philippines (AACCUP) and is a member of Philippine Association of State Universities and Colleges (PASUC) and
Agricultural Colleges Association of the Philippines (ACAP)

PRINTED BY:

CAPIZ STATE UNIVERSITY PRINTING HOUSE

Corner Fuentes Drive-Hemingway Street, Roxas City