To on GF i, Republic of the Philippines = Signature DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT DILG-NAPOLCOM Center, EDSA cor. Quezon Avenue, West Triangle, Quezortagine www. dilg.gov.ph Recows © MEMORA meyers ALL PROVINCIAL GOVERNORS, CITY AND MUNICIPAL MAYORS, PUNONG BARANGAYS, DILG REGIONAL DIRECTORS, THE BARMM MINISTER OF INTERIOR AND LOCAL GOVERNMENT, AND ALL OTHERS CONCERNED SUBJECT : 2022 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT DATE APR 25 2023 1.0 2.0 Background 4.1. Pursuant to Executive Order No. 773, series of 2009, titled, “Further Reorganizing the Peace and Order Council,” Peace and Order Councils shall be organized at the Regional, Provincial, and City/Municipal levels of government. 1.2. The Philippine Development Plan (PDP) 2023-2028 aspires for the establishment of secure and peaceful communities as a necessary condition in pursuing economic transformation through a whole-of-government approach: 1.3. The Peace and Order Council (POC) is the government's platform for stronger collaboration of the LGU with law enforcement agencies and the community to fight criminality, illegal drugs, insurgency, and violent extremism. It creates an enabling environment among its members to harmonize and effectively implement peace and order and public safety activities, 1.4. Section 9 of DILG Memorandum Circular No. 2019-143 or the Omnibus Guidelines for Peace and Order Councils (POCs) reiterates that the POC. Performance Audit shall be conducted annually to identify the compliance rating of sub-national POCs and POC Secretariats. 1.5. In light of the global pandemic and in a bid to streamline the audit process, the 2022 POC Performance Audit shall be conducted through an online modality ~ via the POC Audit System. PURPOSE The POC Performance Audit aims to: 2.1. Assess the performance of the Regional, Provincial, City, and Municipal POCs ‘on their functionality for the year 2022; 2.2. Identify the innovations conducted and initiated by the POCs and their POC. Secretariat; 2.3. Determine possible interventions and improvement strategies for POCs and POC Secretariats; and 2.4. Create a platform for evaluation, assessment, and sharing of best practices between and among POCs and POC Secretariats. “Matino, Mahusay at Maaasahan” ‘Trunkline No.: 8876-34-543.0 SCOPE / COVERAGE The policy shall cover: 3.1. Seventeen (17) Regional POCs, 81 Provincial POCs, 145 City POCs and 1,489 Municipal POCs which shall be subjected to the performance audit; and 3.2. All DILG Regional, Provincial, City and Municipal Field Officers that serve as POC Secretariat primarily involved in the implementation of the performance audit. 3.3. The Bureau of Local Government Supervision (BLGS) - Policy Compliance Monitoring Division (PCMD) shall serve as the over-all lead in the implementation of the POC performance audit. 4.0 POLICY CONTENT AND GUIDELINES 2022 PERFORMANCE AUDIT CRITERIA 4.1. The 2022 performance audit process shall be guided by the following pillars: 444. 4.1.2. 44 41.4. 415. 4.1.6. Organization — POCs should conform to the composition/ membership prescribed in Executive Order (EO) No. 773, s. of 2009 or Further Reorganizing Peace and Order Councils, and other provisions as set by the said EO Meetings — pursuant to DILG Memorandum Circular (MC) No. 2019- 143, POCs must convene the council at least once every quarter, or as often as needed. . Policies, Plan, and Budget — pursuant to the DILG MC No. 2022-118, all POCs shall: 4.1.3.1. Formulate a 3-year term-based plan which consists of programs and activities on peace and order and public safety, following the prescribed format, based on the aforementioned DILG MC and other applicable resources; 4.1.3.2. Allocate a portion of their respective annual budgets to enhance enforcement of antillegal drug activities, giving priority to preventive or educational programs and the rehabilitation or treatment of drug dependents 4.1.3.3. Further pursuant to the DILG Memorandum Circular No. 2018- 60, with the subject “Guidelines for the Preparation of Public Transport Route Plan (LPTRP) by the Local Governments (LGUs), Basis for the Land Transportation Franchising and Regulatory Board (LTFRB) Issuance of Franchises to Public Utility Vehicles, an indicator shall be included, for profiling ‘only, on the presence of an LPTRP for each P/C/M. Reports ~ in accordance with DILG MCs No. 2019-143 and 2022-118, all POCs shall submit accomplishment reports through the Peace and Order and Public Safety Plan Policy Compliance Monitoring System (POPSP-PCMS). General Supervision — in conformity with DILG MC No. 2019-143, higher POCs shall monitor and supervise the functionality of lower POCs, specifically through the annual conduct of POC Performance Audit and the implementation of their respective Peace and Order and Public Safety (POPS) Plans, as well as the submission of annual and semestral accomplishment reports through the POPSP-PCMS. Innovation/s — this BONUS PILLAR recognizes the innovative programs initiated by the POC that have significantly contributed to the maintenance of peace and order and public safety in their respective localities. Page 2 ors4.2, Development Indicators — To further evolve the POC Performance Audit, anew set of indicators, for pilot implementation, shall be introduced for the 2022 POC Performance Audit. It shall be used to evaluate the POCs based on its outcomes and impact on the peace and order and public safety situation in their locality. Acknowledging however, that operations of POCs and their ability to impact the POPS situation in their locality highly vary on a case-to-case basis due to a multitude of factors, such indicators will only serve as baseline data for profiling. The impact of the POCs shall be assessed based on the following pillars: 4.24. 4.2.2. . Women’s Parti Effectiveness in Addressing Criminality Issues — POCs, as the main instrument of the government in addressing criminality, shall be assessed on its impact on the crime situation within their locality Results shall be retrieved for profiling only. Citizen's Satisfaction on Peace and Order and Public Safety — Acknowledging that citizens play a key role in providing the Government information on the delivery of services, specifically peace and order and public safety programs, POCs shall be assessed on their constituents’ awareness on the POPS situation within their locality, POPS programs and projects being implemented, as well as their satisfaction on said programs and projects. Results shall be retrieved for profiling only. pation in POCs — To strengthen the government's thrusts on institutionalizing the National Action Plan on Women, Peace, and Security (NAP WPS), harmonization of the efforts of POCs and the Office of the Presidential Advisor on Peace, Reconciliation and Unity (OPAPRU) is deemed imperative. Thus, data from the POCs shall be collected based on their contributions and involvement in the localization of the NAP WPS. Results shall be retrieved for profiling only. 4.3. Pre-requisites — The following tools shall be used during the 2022 POC Performance Audit process: 4.3.1. Tools — only the prescribed forms shall be used in documenting the results and observations during the audit process: 4.3.1.1. Protocols - contain the audit phases, processes, and timeframe and lay out the roles and responsibilities of every stakeholder involved in the performance audit. 4.3.1.2, Manual - details the accomplishment of different references, forms, and reports to be used during the performance audit. 4.4, Structures and Compositions 4.41. 4.4.2. The National Peace and Order Council shall form a seven (7) member National Audit Team (NAT) through any of the following: 4.4.1.1. NPOC Resolution; 4.4.1.2. Department Order; or 4.4.1.3. Any administrative issuance appointing the members of the audit team. The BLGS, as the Interim NPOC Secretariat, shall organize the NAT, to be chaired by the Interim NPOC Secretariat Head, with the Philippine National Police (PNP), Dangerous Drugs Board (DDB), Department of National Defense (DND), Bureau of Jail Management and Penology (BJMP), Bureau of Fire Protection (BFP), and Civil Society Organization (CSO) representative as members. Other members of the NPOC may also be included as members of the NAT, as may be deemed necessary. Page 3 of 845. 46. 47. The Regional / Provincial Peace and Order Councils shall form the Regional/Provincial Audit Teams (RAT/PAT), with a minimum number of six (6) members, through any of the following 4.4.3.1. POC Resolution; 4.4.3.2. Regional / Provincial Order, or 4.4.3.3. Any administrative issuance appointing the members of the audit team. 4.4.4. The RATIPAT shall be chaired by the regional or provincial POC Secretariat Head or representative, with the highest ranking PNP, BFP, BJMP, and PDEA Officers in the Region / Province or their representatives, and CSO representative/s as members of the said audit teams. Other relevant agencies, as may also be included as part of the Audit Team, as may be deemed necessary by the respective POC Secretariat Head, as chair of the audit team. Mechanism 4.5.1. The sub-national POCs shall be divided into different clusters, as follows: Cluster A - 1*- 3° Class Municipalities; Cluster B - 4"— 6" Class Municipalities; Cluster C - Component Cities; Cluster D — HUCs and ICCs; Cluster E - Provinces; Cluster F — Regions; The 2022 POC Performance Audit shall pursue a bottom-up approach following this process: 4.8.2.1. The PAT shall audit and validate all Municipal and Component City POCs (Clusters A, B, and C) within their respective areas of jurisdiction; 4.5.2.2. The RAT shall audit and validate all Provincial, Highly Urbanized City (HUC) and Independent Component City (ICC) POCs (Clusters D and E) within their respective areas of jurisdiction; and 4.8.2.3. The NAT shall audit and validate all RPOCs (Cluster F) Participation of, and support to partners The POC Performance Audit is a collaborative effort with the National Government Agencies (NGAs) and the Civil Society Organizations (CSOs) to ensure the integrity of the audit process and its results. Therefore, travel expenses thereof, as deemed necessary, is chargeable against POC funds, subject to the availability of funds and the usual accounting and auditing rules and regulations. POC Performance Audit Documents, Forms, and System Guide 4.7.4. The following list of documents shall be used for the conduct of the 2022 POC Performance Audit, with each document having an equivalent form which shall be accessed/used in the POC Performance Audit System: DOCUMENTS __ FORMS TE Ta # 1. Pre-Audit Form 1A (Regions) Data Capture Form 7 | 2. Pre-Audit Form 1B (PCMs) Data Capture Form 2 Data Capture Form 3 Page 4 of 8T. Indicator Reference for Guidelines Form 4 Province/City/Municipality (PCMs) 2. Indicator Reference for Regions Guidelines Form5 3. Audit Form 2A (Regions) Data Capture Form 4 | 4. Audit Form 26 PCM) Data Capture Form 5 | Data Capture Form 6 7. Performance Profile Form 3A (PAT/ RAT per LGU) 2. Performance Profile Form 3B | Data Capture Form 7 (PAT summary of the province) 3. Performance Profile Form 3C | Data Capture Form 8 (RAT summary of the region) 4, Performance Profile Form 3D Data Capture Form 9 +i: Consolidated Repo ‘eport Generated Form 1 2. Consolidated Report Form 2 (RAT) | Report Generated Form 2 | 3. Consolidated Report Form 3 (NAT) _| Report Generated Form 3 4, National Consolidated Report (all Report Generated Form 4 POCs) 4.7.2. POCs shall, through the POC Performance Audit System, fill out Data Capture Forms 1 or 2, and submit all necessary documents to initiate the audit process. 4.7.3. The audit teams shall then fill out Data Capture Forms 3, 4, and 5 to conduct the audit. 4.7.4. Data Capture Forms 6, 7, 8, 9, and Report Generated Forms 1, 2, 3, and 4 shall be generated by the system at their respective levels after the audit. 4.8. POC Performance Audit Process 428.1. Preliminaries 4.8.1.1. The NPOC Secretariat shall orient the POC Regional and Provincial Focal Persons through video teleconference on the conduct of the 2022 POC Performance Audit. 4.8.1.2. The National, Regional, and Provincial POC Secretariats shall chair the National, Regional, and Provincial Audit Teams, respectively, and encode their names in the POC Performance Audit System. Audit Procedures 4.8.2.1. As the 2022 POC Performance Audit pursue a bottom-up method, the Provincial Audit Team (PAT) shall be the first to audit following the Pre-Audit, Audit Proper, Post-Audit, and Report Consolidation Phase indicated in the attached Annex A 4.8.2.2. After the PAT, the Regional Audit Team (RAT) shall be the next to audit following the Pre-Audit, Audit Proper, Post-Audit, and Report Consolidation Phase indicated in the attached Annex A. 4.8.2.3, The National Audit Team (NAT) shall be the last to audit when all the Provincial and Regional Audit Teams have already submitted their respective Consolidated Report Forms (Report Generated Forms) following the Audit Proper, Post-Audit, and Page 5 of 8Report Consolidation Phase indicated in the attached Annex A 4.8.3. If in case an online conduct of the audit is not possible, the team may opt to conduct a manual audit. In conducting such, the following steps shall be followed: 4.8.3.1. Pre-Audit: Data Gathering, Pre-Audit Forms a. Each POC shall ensure the availability and accessibility of data particularly to the Regional/ProvincialiCity/Municipal POC Secretariat who shall be responsible for gathering data, to be submitted to the respective audit teams; b. The POCs shall be required to provide all the documents, which must be certified true copies, listed in Pre-Audit Forms 1A and 1B (attached); c. All POCs shall ensure that an online backup for all documents is in place. This may be done through the use of Google Drive or any other cloud storage, to be made accessible to the respective Audit Teams and the BLGS. d. All documents submitted by the POCs shall be used by the Audit Teams during the audit proper. 48.3.2, Audit Proper: National, Regional and Provincial Audit Team, Indicator Reference, POC Profile a. National, Regional and Provincial Audit Team — shall audit and validate their respective POCs using Audit Forms 2A and 2B. The same forms are reflected in the system b. Indicator Reference (attached) — shall be used during the audit process. It provides the indicators, parameters, means of verification, point system, POC conditions and considerations, and remarks that measures the performance of POCs; and c. POC Profile — a report form that shall contain a summary of the most common gaps in policy compliance and implementation of the sub-POCs, based on the audit . Passing Rate 4.9.1. A sub-national POC is considered functional, and may only be eligible for awards, if it garners an overall percentage score of 70% or higher, provided, that in any of the Pillar scores, it does not have a score lower than 50% of the required score. 4.9.2. Any bonus points eared by the POC shall be directly added to its overall score and shall contribute to its functionality but not its eligibility for awards, for instance: T Pillar | Pillar | Pillar | Pillar | Pillar 4 2 3 4 5 (10%) | (20%) | (25%) | (25%) | (20%) ran Overall| Status _| Eligible? 10% | 15% [20% | 20% | 20% | 1% 86% | FUNCTIONAL | YES N|<|>| 10% | 10% | 15% | 18% | 15% | 2% | 70% | FUNCTIONAL | NO 10% | 15% | 20% | 20% | 15% | 0% | 80% | FUNCTIONAL | YES NOTE: The percentage scores used in the table above are only for illustration purposes. Page 6 of 84.9.3. Results of the POC Performance Audit shall be utilized as indicators under the Safety, Peace and Order area of the Seal of Good Local Governance (SGLG) 4.10. Presentation of Functional and Non-Functional POCs: Endorsement, Approval, Certificate of Recognition, and Announcement 4.10.1. Based on the results of the audit teams, the final list of functional and non-functional LGUs shall be consolidated by the NPOC Secretariat 4.10.2, Once the list is finalized, the list with the certificates shall be endorsed, for approval, to the Secretary of the Interior and Local Government, as the NPOC Chairperson. The signed documents shall be the official list of the 2022 Functional POCs, having the certificate as a testament to their performance. 4.10.3. The results shall be published in the DILG official website, and shall also be communicated to the DILG Regional Offices for dissemination. 4.10.4. A national recognition may be awarded to the Best POC and POC Secretariat, subject to the availability of funds, 4.10.5. Clustering of Awardees — there shall be one (1) or more overall winner/s (in case of a tie) for the following: Cluster A - 1*— 3" Class Municipalities; Cluster B — 4" — 6" Class Municipalities; Cluster C — Component Cities; Cluster D - HUCs and ICCs; Cluster E - Provinces; and Cluster F — Regions. 4.10.6. The awardee/s shall have the highest overall percentage score provided that it does not have a score lower than 50% in any of the pillar; and 4.10.7. Regional Offices may award or recognize the highest performing LGUs in their respective jurisdictions. 4.11. Indicative Timeline for 2023 April Savnaae ACTIVITY: Orientation on the POC Performance Audit for 2022 February — June | Gathering of Documents and Uploading of Appropriate Documents to the POC Audit Portal Provincial Audit Team (PAT) June Regional Audit Team (RAT) June National Audit Team (NAT) June | Finalization and Consolidation of Audit Results July Release of POC Performance Audit Results NOTE: Schade ‘are harmonized based from the timelines of the Anti-Drug Abuse Councils 5.0 Attachments Digital copies of the Audit Manual, Protocol, Forms, and other relevant documents are accessible at: httos://bit.|y/POCAudit_2022. Page 7 of 86.0 Legal Bases/ References 6.1. Republic Act No. 7160, Local Government Code of 1991 6.2. Philippine Development Plan (PDP) 2023-2028 6.3. Executive Order No. 773, Further Reorganizing the Peace and Order Council 6.4, DILG Memorandum Circular (MC) No. 2019-143, Omnibus Guidelines for the Peace and Order Councils (POCS) 6.5. DILG MC No. 2022-118, Guidelines on the Formulation of the Peace and Order and Public Safety (POPS) Plan 2023-2025 7.0 Effectivity This Memorandum Circular shall take effect immediately. 8.0 Dissemination All DILG Regional Directors, POC Focal Persons, and the BARMM Minister of Local Government shall cause the widest dissemination of this Memorandum Circular and monitor the adherence of all POCs and POC Secretariats to this issuance. 9.0 Feedback Inquiries or concerns pertaining to this Memorandum Circular shall be directed or addressed to the Interim NPOC Secretariat, thru the Policy Compliance Monitoring Division (PCMD) under the Bureau of Local Government Supervision (BLGS), through any of the following: telephone number (02) 8876-3454 loc. 4210 1 4211, email at ny [email protected] or through mail at 25" Floor, DILG NAPOLCOM Center, EDSA corner Quezon Ave., Quezon City. 10.0 Approving Authority ATTY. BE) brsnfic. ABALOS, JR. Secret: BLGS-2023.01-10-045, OSEC/BCABLGSIDTTIPCMDjtlasbinpocsec Page 8 of 8