Republic of the Philippines

CIVIL AVIATION AUTHORITY OF THE PHILIPPINES

REQUEST FOR QUOTATION

Date:
RFQ No.:

Company/Business Name:1
Address:
Business/Mayor’s Permit No.:
TIN:
PhilGEPS Registration Number (required for ABC above 50k ):

The Civil Aviation Authority of the Philippines – Area Center III, through its Bids and
Awards Committee (BAC), intends to procure the Name of Project through Section 53.9
(Negotiated Procurement – Small Value Procurement) of the 2016 Revised Implementing
Rules and Regulations of Republic Act No. 9184.

Please quote your best offer for the item/s described herein, subject to the Terms and
Conditions provided on this Request for Quotation (RFQ). Submit your quotation duly signed by
you or your duly authorized representative not later than the deadline on Date and Time.

The following documents are also required to be submitted along with your quotation on
the specified deadline above:

Document Remarks

In case not yet available, you may submit your expired 2022
Copy of 2023 Mayor’s or Mayor’s or Business Permit with the Official Receipt of renewal
Business Permit application. However, a copy of your 2023 Mayor’s or Business
Permit shall be required to be submitted after award of
contract but before payment.

Notarized Omnibus Sworn If unable to have the document notarized, you may submit a
Statement signed unnotarized Omnibus Sworn Statement (in the
(GPPB-Prescribed Form) prescribed template), subject to compliance therewith after
award of contract but before payment. (For ABCs above
P50k)
In case not yet available, you may submit your expired 2022
PhilGEPS Registration PhilGEPS Registration Certificate with the Official Receipt of
Certificate renewal application. However, a copy of your 2023 PhilGEPS
Registration Certificate shall be required to be submitted after
award of contract but before payment. (For ABCs above
P50k)
In case not yet available, you may submit your expired 2022
PCAB License PCAB License with the Official Receipt of renewal application.
However, a copy of your Valid 2023 PCAB License shall be
required to be submitted after award of contract but before
payment. (For ABCs above P50k if applicable)
 Amount of Performance
For ABCs above P500k, Annual
Form of Performance Security SecurityIncome Tax Return from
Latest Annual Income / previous year must be (Not
submitted.
less than the required
percentage of the Total Contract
Business Tax Return Price)
a.) Cash or cashier's/manager's
check issued by a Universal or
Commercial Once
Bank. the Notice of Award of the Project ( for ABC above P50k)
For biddings conducted by LGUs, the
is given, the winning bidder is required to submit Performance
cashier's/manager's check may be
issued by otherSecurity priorby to
banks certified the the signing of the contract as prescribed by
Section
BSP as authorized 39such
to issue of Updated 206 Revised IRR of RA 9184 to wit:
financial instrument. (a)

b.) Non-submission
Bank draft/guarantee or of Performance Security shall warrant
irrevocable letter of credit issued
disqualification of bids as mandated by Section 40 of Updated
by a Universal or Commercial
2016 Revised
Bank: Provided, however, ThatIRR of RA 9184.
is shall be confirmed or Goods and Consulting Services –
authenticated by a Universal or Five percent (5%)
Commercial Bank, if issued by a
foreign bank.

For biddings conducted by LGUs,

bank draft/guarantee, or irrevocable Infrastructure Projects - Ten
letter of credit may be issued by other percent (10%)
banks certified by the BSP as
authorized to issue such financial
instrument. (a)
c.) Surety bond callable upon
Performance Securitydemand issued by a surety or Thirty percent (30%)
insurance company duly
certified by the Insurance
Commission as authorized to
issue such security.
 For any clarification, you may contact us at telephone no. (044) 794-7071 or email
address at [email protected].

(Digitally Sgd.)
ROLDAN P. ABEJUELA
BAC Chairman

1
In case of discrepancy on the business name as reflected on this RFQ and as reflected in the Business Permit, the
latter shall prevail.
 INSTRUCTIONS:

Note: Failure to follow these instructions will disqualify your entire quotation.

(1) Do not alter the contents of this form in any way.

(2) The use of this RFQ is highly encouraged to minimize errors or omissions of the required
mandatory provisions. In case of any changes, bidders must use or refer to the latest
version of the RFQ, except when the latest version of the RFQ only pertains to deadline
extension.

If another form is used other than the latest RFQ, the quotation shall contain all the
mandatory requirements/provisions including manifestation on the agreement with the
Terms and Conditions below.

In case a prospective supplier/service provider submits a filled-out RFQ with a supporting

document (i.e., a price quotation in a different format), both documents shall be considered
unless there will be discrepancies. In this case, provisions in the RFQ shall prevail.
(3) All mandatory technical specifications (with asterisk) must be complied with. Failure
to comply with the mandatory requirements shall render the quotation ineligible/disqualified.
(4) Quotations may be submitted through electronic mail at [email protected].
(5) Quotations, including documentary requirements, received after the deadline shall not be
accepted. For quotations submitted via electronic mail, the date and time of receipt indicated
in the email shall be considered.

TERMS AND CONDITIONS:

1. Bidders shall provide correct and accurate information required in this form.
2. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed
by you or any of your duly authorized representative/s.
3. Price quotation/s must be valid for a period of thirty (30) calendar days from the deadline
of submission.
4. Price quotation/s, to be denominated in Philippine peso, shall include all taxes, duties,
and/or levies payable.
5. Quotations exceeding the Approved Budget for the Contract shall be rejected.
6. In case of two or more bidders are determined to have submitted the Lowest Calculated
Quotation/Lowest Calculated and Responsive Quotation, CAAP Area Center III shall adopt
and employ “draw lots” as the tie-breaking method to finally determine the single winning
provider in accordance with GPPB Circular 06-2005.
7. Award of contract shall be made to the lowest quotation which complies with the technical
specifications, requirements and other terms and conditions stated herein.
8. The item/s shall be delivered according to the accepted offer of the bidder.
9. Item/s delivered shall be inspected on the scheduled date and time of the CAAP Area
Center III. The delivery of the item/s shall be acknowledged upon the delivery to confirm the
compliance with the technical specifications.
10. Payment shall be made after delivery and upon the submission of the required supporting
documents, i.e., Order Slip and/or Billing statement, by the supplier, contractor, or
consultant. Our Government Servicing Bank, i.e., the Land Bank of the Philippines, shall
credit the amount due to the identified bank account of the supplier, contractor, or
consultant not earlier than twenty-four (24) hours, but not later than forty-eight (48)
hours, upon receipt of our advice. Please note that the corresponding bank transfer fee,
if any, shall be chargeable to the account of the supplier, contractor, or consultant.
11. Liquidated damages equivalent to one-tenth of one percent (0.1%) of the value of the goods/
 services/equipment not complied/delivered within the prescribed delivery period shall be
imposed per day of delay. The CAAP Area Center III may terminate the contract once the
cumulative amount of liquidated damages reaches ten percent (10%) of the amount of
the contract, without prejudice to other courses of action and remedies open to it.

12. All transactions are subject to withholding of credible Government Taxes per revenue
regulation(s) of the Bureau of Internal Revenue.

13. For first time bidder, you are required to submit a portfolio of manpower and equipment
of your company.

After having carefully read and accepted the Instructions and Terms and Conditions, I/we submit
our quotation/s for the item/s as follows:

PROJECT TITLE
COMPLETE DESCRIPTION OF UNIT QUANTITY UNIT TOTAL
ARTICLES PRICE AMOUNT
 FINANCIAL OFFER:

Terms of Payment:

Payment shall be made through Land Bank’s LDDAP-ADA/Bank Transfer facility, within thirty
(30) days after Submission of Billing and User Acceptance of the product. Bank Transfer fee shall be charged agai

Payment Details:

Banking Institution: Account Number: _

Please quote your total best offer for the item/s above. Please do not leave any blank items.
Indicate “0” if item being offered is for free.

PROJECT TITLE
Approved Budget for the Contract: Two Hundred Seventy Thousand Pesos
(PhP270,000.00)
TOTAL OFFERED QUOTATION

In Words:

In Figures:

Signature over Printed Name

Position/Designation

Office Telephone/Fax/Mobile Nos.

Email address/es