THE CO- OPERATIVE UNIVERSITY OF KENYA.
SCHOOL OF BUSINESS AND ECONOMICS.
DIPLOMA IN ACCOUNTING AND FINANCE.
NAME: LAVINA ATIENO
ADM NO: DAFCO1/0580/2018
ATTACHMENT REPORT IS SUBMITTED TO THE SCHOOL OF BUSINESS AND ECONOMICS IN PARTIAL
FULFILMENT OF THE REQUIREMENT OF THE AWARD OF DIPLOMA IN ACCOUNTING AND FINANCE.
Date 19/10/2021.
DECLARATION.
I hereby declare that this is my original work and has never been submitted to any university or any
Higher learning institution before for any purpose.
NAME : LAVINA ATIENO
DATE 18/10/2021
SIGNATURE. :
ADM. : DAC01/0580/2018
ACKNOWLEDGEMENT
I give all glory and honor to my Living God for guiding ma and always being there for me throughout my
endeavors and throughout my attachment period. Indeed He has been good to me.
I also thank the Kenya Ports Authority for giving me the opportunity to have my industrial attachment in
their Finance department offices.
My special gratitude goes to my Supervisor the Late Mr. Kiptum. (May his soul rest in eternal peace.).
He was of full support and was always available until the time of his demise.
Sincere gratitude also goes to my family members, friends and relatives for moth the moaral and
financial support. May God bless you all .
DEDICATION.
I have dedicated this piece of work to the Almighty God for seeing me through everything and especially
my academic life. I am very grateful for Him reaching me this far.
My parents and the rest of the family I also deficate this piece of work for your support and guidance all
throughout my enter attachment period.
LIST OF ABBREVIATIONS.
KPA - Kenya Ports Authority
F. A - Financial Manager
M. A - Management Accountant
G.M. - General Manager.
EXECUTIVE SUMMARY.
The following report anayses my attachmentat the Kenya Ports Authority in Mombasa. It comprises of
all tasks I undertook while in the organization and also a brief summary of the organization's work,
mission, vision and even core values to the society.
CHAPTER ONE
INTRODUCTION
1.0 ABSTRACT
Industrial attachment is an essential component of the curriculum for any University student before
completing their courses.
The attachment period is usually a minimum of 8 weeks. It is an integral part of the education system
whose aim is to provide students with an opportunity of gaining practical experience in their various
chosen industries.
The practical experience enables one to acquire skills that are necessary for their future roles in their
respective work places.
This report is the outcome of my twelve weeks practical training at the Kenya Ports Authority, Finance
department.
.1.1 THE KENYA PORTS AUTHORITY.
Kenya Ports Authority is a state corporation with the responsibility to " maintain, operate, improve and
regulate all scheduled sea ports" on the Indian Ocean costlineof Kenya including principally Kilindini
Harbour at Mombasa.
Other KPA ports include Lamu, Malindi, Kilifi, Mtwapa, Kunga, Shimoni, Funzi and Vanga.
1.2 HISTORICAL BACKGROUND.
KPA was founded in the year 1978 through an act of Parliament. It formerly served dhows from India,
Arabian Gulf and Far East. It has advanced so much to be what it is now.
1.3 MANDATE STATEMENT
KPA's mandate is to maintain, operate , mprove and regulate all sea and inland waterways ports in
Kenya
It is the only port of Mombasa which is fully developed with modern equipment hence making it the
principal port of the region.
At the port of Mombasa, KPA core business includes:
Aids to navigation
Pilotage
Tuggage
Mooring
Stevedoring
Shorehandling among other marine services.
1.4 MISSION STATEMENT
To provide efficient and competitive Port services to facilitate global trade.
1.5 VISION STATEMENT.
World class port of choice.
1.6 CORE VALUES
Customer Focus
Teamwork
Integrity
Innovation
Service excellence is key to our operations and we endeavor to exceed customer expectations .
1.7 ORGANIZATIOAL STRUCTURE.
CHAPTER TWO
HOST ATTACHMENT DEPARTMENT
2.1 Key Functions of the department.
The finance department is divided into
Financial Accounting
Management Accounting
Procurement
Commercial services
I was attached at the Financial Accounting department offices.
I was welcomed into the department by the late Mr. Kiptum, my Supervisor.
The F.A. department collect data from mainly the marine operations where the field offices interact
with the ships, cargo, containers and even oversee the services being rendered i.e pilotage,
anchoring, discharging cargo, mooring among other services. They collect the information and then
forward it to the F.A offices who write down charges for the services rendered and prepare invoices
for the goods delivered and even goods discharged out if the country.
The F.A. charges and bills for the services they have rendered and received within the port habour.
2.2 ATTACHE'S ASSIGNED ROUTINE DUTIES AND RESPONSIBILITIES
My main duties included being involved in filing of the documents, data entry into the system and
delivering reports to various departments.
CHAPTER THREE
3.1 OBJECTIVES OF THE INDUSTRIAL ATTACHMENT
The main objective of the industrial attachment included;
To observe the student's attitude towards work, workmates and authority.
To observe the student's reliability, being able to work with minimum supervision.
To observe the student's punctuality and time consiousness.
To access the student's quality of work.
To understand how disciplined the student is .
To observe the student's log book if it's clean and UpTo date.
3.2 SUCCESS OF THE ATTACHMENT EXERCISE
I had much success in my attachment. I had the opportunity to apply my class theoretical knowledge to
solve and accomplish some of the tasks that I was given. I felt quite at home with the activities that the
finance department undertakes
I was given the tasks that were quite related to what I had learnt in school. The tasks included:
Invoice processing, a task I did at the creditors ledger office
Preparation of payment vouchers, a task accomplished at the payroll section
General ledger poasying, task accomplished at the creditors ledger office
Opening up of current account, task accomplished at the Bank and ledger office after being
approved by the GMF.
Achieving these tasks gave me more confidence in knowing that I could accomplish things that
experienced employees were doing. This was an indication that the skills I had acquired in school
were relevant in my career path .
3.3 CHALLENGES ENCOUNTERD DURING THE ATTACHMENT.
The challenge included:
Absentism from some of the employees
Not being attended to at times
Some employees wouldn't let you use their computers
No clear work objectives
3.3.1 SOLUTIONS TO THE CHALLENGES ENCOUNTERD.
1. Absentism
On the issue of absentism I would proceed to the next attached office as I waited the the absent
employees to get back. Some offices only had one employee while others worked from home. In
the absence of the one employee I had to proceed to the next office.
2. Observation
At times the office would be too busy to take one through what they do, I used observation as a
technique to understand and see what they were doing
3. Discussion
For those employees that wouldn't let me access their computers amidst COVID regulations, we
held discussions and several demonstrations . At the end I gladly understood everything.
CHAPTER FOUR
4.1 SUMMARY AND RECOMMENDATIONS.
Generally my attachment at KPA was good, I learnt alot of what I already knew theoretically and now
I'm able to apply them practically.
To anyone looking for an attachment, I would recommend KPA as it is an ideal place.
REFERENCES
Internet source
1. https://www.kpa.co.ke
17/10/2021
2. https://en.m.wikipedia.org.>wiki
17/10/2021
