Enhancing a Presentation ef #RoadMap List the steps to create a Photo Aloum Explain the use of Annotation feature Discuss the use of Animation and Transition effects List the steps to take printout of a presentation | have understood this topic so Yes, the concepts are clear well in the class today. The colorful now. Do you know it is very presentation with illustrations and easy to add animations to a animations made the class interesting. PowerPoint presentation? PowerPoint offers a number of features that can help us enhance the appeal of a presentation. Let us learn to use some of these features. F premise peumeemmeenene we mauncanmaiCREATING A PHOTO ALBUM We can easily display multiple pictures as a slide show using the Photo Album feature of PowerPoint. Follow these steps: 1. Click on the Insert tab. 2. Click on the drop-down arrow under the Photo Album option in the Images group and choose the New Photo Album option. The Photo Album dialog box appears as shown in Fig. 5.2 3. Click on the File/Disk button - A Fig. 5.1 Creating a Photo Album under the Insert picture from (Steps 1 and 2) heading. The Insert New Pictures dialog box appears as shown in Fig. 5.3. 4, Select the desired images and click on the Insert button. + To select all images in the folder, press Ctrl +A. + To insert selective images, hold Ctrl key and click on the images. 5. The Photo Album dialog box provides several options for removing, rearranging, adjusting and changing the layout of pictures. We may edit the pictures as desired and click on the Create button as shown in Fig. 5.4 A Fig. 5.2 Creating a Photo Album A Fig. 5.3 Creating a Photo Album (Step 3) (Step 4) t Re i alactacnsan esata te iaidcunesei|‘Adjust the | pictures Reorder | — pictures = a @)— es ee A Fig. 5.4 Creating a Photo Album A Fig. 5.5 Photo Album (Step 5) in PowerPoint We can make changes to the photo album by using the Edit Photo Album option under Photo Album on the Insert tab. #SnapCheck Create a photo album of any school trip that you attended. ANNOTATION IN POWERPOINT When the multiple slides are displayed together in sequence in full- screen mode, it is called a slide show. We show the presentation to the audience by running a slide show. + pAtDuring the slide show, we may want to highlight, circle or underline an important point. This is called annotation. The Pen tool helps us do the annotations during a slide show. Start the slide show by pressing F5 key and follow these steps for annotation: 1, Right-click on the slide and choose Pointer Options. = = mt 2. Choose one of the is following options: , oe o oY + Laser Pointer: This i lf i fit cw * Fins help the fish to move through water. option is used to draw attention of the audience to the points on the slide by vor A Fig. 5.6 Using annotation (Steps 1 to 3) changing the cursor shape into a red dot. It does not leave marks on the slide. slide. we drag the mouse. mouse over them. the current slide. the Highlighter. 3. Use the mouse to annotate the slide. 4. When the slide show ends, we will be prompted to keep or discard the annotations. Choose an appropriate option. Pen: This option leaves a thin line when we drag the mouse on the Highlighter: This option leaves a thick, semi-transparent line when Eraser: This option helps us remove annotations by dragging the Erase All Ink on Slide: This option removes all annotations from Ink color: This option changes the ink color used by the Pen and Microsoft PowerPoint A Wantto keep your ink annotations? Ricard A Fig. 5.7 Using annotation (Step 4) t+ Re hae elacare|x on James Arthur Gosling, often referred to as ‘Dr. Java’ is the y x founder and lead designer behind the Java programming ee, language. Java language was initially named ‘Oak. ANIMATION EFFECTS. Animation effects enhance the visual appeal of the presentation and help us grab the attention of the audience. PowerPoint offers many animation effects. We can add animation effects to objects such as text, pictures, charts and so on Adding an Animation Effect Select an object to be animated and follow these steps: 1, Click on the Animations tab. INCREDIBLE INDIA © a 2. Click on the More button in the Animation group to view the complete list of animation effects. 5 , ‘A Fig. 5.8 Adding animation effects 3. Click on the desired (Steps 1 and 2) animation effect. After we have applied an animation to an object, we will notice that a numbered tag appears near the object. This implies that an animation effect has been applied to the object. The slide will also have a star symbol next to it as shown in * : Fig. 5.10. A Fig. 5.9 Adding animation effects (Step 3) IBLE INDIA © + Bt | tered pabecbreceeiatacsisal at eenIn a similar manner, we can apply animation effects to the other objects on the slide ‘Anumbered tag ‘appears near the animated object. —— INCREDIBLE INDIA A star symbol appears next ~| tothe slide in = the slide pane. A Fig. 5.10 Slide with animated objects Changing the Order of Animation Effects We can apply animation effects to multiple objects on the slide. Let us learn to change the order in which the animated objects appear during a slide show. Follow these steps: 1. Click on the Animations tab. 2. Click on the Animation Pane option in the Advanced Animation group. The Animation Pane appears on the right side of the PowerPoint window. The Animation Pane shows all the animation effects for the current slide in the order they will appear during a slideshow. A Fig. 5.11 Reordering animation effects 3. Drag the effect up or down or make use of the Reorder buttons at the top of the Animation Pane to change the order in which the effects will appear during the slide show. t By nm ts el ee+ For removing an animation effect, click mmm the down arrow on the animation effect in the Animation Pane and choose Remove. + Use the Play From button in the Animation Pane to wee preview the animation effects. Microsoft Sway is a lightweight Internet-based Sa story-telling application. Sway helps the user make presentations from a mobile or a tablet very easily. #SnapCheck Design apresentation with PWyeiiuimsseutnerci-cy motivational quotes. Add oTER LE Ncols=13 shapes and pictures to oo iinisencitat enhance the appeal of the ey presentation. Animatethe NW objects on the slide. TRANSITION EFFECTS Transition effects appear when one slide changes to the other during a slide show. We can add the same transition effect to all the slides or give a different transition effect to every slide. Select the slide and follow these steps to add transition effects: 1. Click on the Transitions tab (Fig. 5.12). 2. Click the More button in the Transition to This Slide group to display all the transition effects. + ft icine ean inti ae iaraasiite3. Click and choose a transition effect. 4. Click on the Effect options in the Transition to This Slide group to select an effect for the chosen transition (Fig. 5.14). & | 5. Specify the amount of Fig. 5.12 Adding transition effects (Steps 1 and 2) time for the transition by putting a value in the Duration box in the Timing group KERALA ‘A GOD’S OWN COUNTRY 6. Click on the drop-down arrow next to the Sound option in the Timing group and select a sound effect to accompany the transition. PRINTING A PRESENTATION 1. Click on the Print option in the File tab. The Print pane appears with the print settings on the left side and the Preview of the presentation on the right side (Fig. 5.15). A Fig. 5.14 Adding transition effects (Steps 4 to 6) 2. Enter the number of copies to be printed in the Copies box. 3. Select the printer to be used for printing. 4. Choose the slides to be printed. We may choose one of the following options: + Print All Slides + Print Selection + Print Current Slide + Custom Range to print specific slides t+ Re ee Trace xll5. Specify the number of slides to be printed per page by choosing an appropriate option from the drop- down list. 6. Choose the color mode to be used for printing. 7. Click on the A Fig. 5.15 Printing a presentation Print button. Animation Effects: Visual effects Annotation: Highlighting that can be applied to objects or marking done during on a slide. a slide show to draw the Transition Effects: Effects that viewer's attention. appear when one slide changes Photo Album: A collection to another slide during a slide of pictures shown as a show. presentation #THR(O)WBACK Animation Annotation Transition Photo Effects Effects Effects - Album Uns Otek Cade Connect Gata 5 200 Onl 68 s.sap20 e2es Pu#LetUs @&@ eS Photo Album Animation Pane Transition File Animation } A. Fillin the blanks. 1 effects appear when one slide changes to the other during a slideshow. 2. has options to change the order of animation effects on aslide. 3. The tab has the option to print PowerPoint slides. 4. During a slide show, we can make objects move on the slide with the help of effects. 5. The feature of PowerPoint helps us display multiple pictures as a slide show. B. Write ‘T’ for true and ‘F’ for false statements. 1. Pictures on a slide cannot be animated 2. We can add the same transition effect to all the slides or give a different transition effect to every slide. 3. Pictures can only be added one by one to a Photo Album. 4. Animation effect once applied to an object cannot be removed. 5, The Laser pointer option does not leave a mark when used for annotation during a slide show. UU UL C. Answer the following questions. 1. What is the use of Annotations feature in PowerPoint? 2. Give the use of Animation Pane. 3. What are transition effects? How do you apply these effects? 4. Name a few options that can be set before printing a presentation