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PS Software - Ms Word

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Buddhi Oshani Basnayaka
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101 views

PS Software - Ms Word

Uploaded by

Buddhi Oshani Basnayaka
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Introduction :

• The Page Layout Tab holds all the options that


allow you to arrange your document pages
just the way you want them.
• You can set margins, apply themes, control of
page orientation and size, add sections and
line breaks, display line numbers, and set
paragraph indentation and lines.
Document Themes :
• On the Page Layout Tab, in
the Themes Group, click the
Themes button. A gallery
opens.
• Hover your mouse pointer
over the many themes in the
Themes gallery. Word
enables you to preview the
themes in your document via
the Live Preview feature.
• To make the change
permanent, click the theme
you want to see.
• You can display the "Page Setup" dialog
box, Margins Tab, by clicking on the page
layout tab.

1. Margin :
• In the Page Setup group, click the Margins
button. There you will see a gallery
showing a number of margin options. Click
one of the options, and Word applies the
margins to your document.
• If none of the gallery’s options are
satisfactory, click the Custom Margins
option. The Page Setup dialog box opens
with the Margins tab displayed.
• Use the options in the Page Setup Dialog
Box to adjust the margins to your
satisfaction. When you have finished, click
OK.
2. Orientation -
The drop-down contains the
commands: Portrait and
Landscape. This provides a
shortcut to the (Page
Setup)(Page tab, Orientation).
3. Size - Drop-Down. Lets you
select from all the different
available paper sizes. This
provides a shortcut to the (Page
Setup)(Page tab, Paper size
drop-down).
4. Columns - Drop-Down. The
drop-down contains the
commands: One, Two, Three,
Left and Right and the
command More Columns.
Provides access to 1,2,3 column
layouts.
Fig : Size Fig : Columns
5. Breaks - Drop-Down. The drop-down
contains the commands: Insert Page
Break, Remove Page Break and Reset
All Page Breaks.
6. Line Numbers - Drop-Down. The drop-
down contains the commands: None,
Continuous, Restart Each Page, Restart
Each Section, Suppress for Current
Paragraph and Line Numbering
Options. The Line Numbering Options
displays the "Page Setup" dialog box
(Layout tab). Figure : Breaks
7. Hyphenation - Drop-Down. The drop-
down contains the commands: None,
Automatic, Manual and Hyphenation
Options. The Hyphenation Options
displays the "Hyphenation" dialog box.

Figure : Hyphenation
1. Watermarks :
• In the Page Background group, click the
Watermark button. A gallery opens
with a number of standard
watermarks.
• Click the one you want to use.
• If you don’t want to use any of the
standard watermarks you can create
your own by clicking the Custom
Watermark command. The Print
Watermark dialog opens.
• Use the options in that dialog to create
a text watermark or to select an image
to use as a picture watermark.
• When you’ve completed created your
watermark, click OK.
Page Color :
• On the Ribbon, click on the Design tab
• Locate the Page Background group
• Click on the Page Color button
• Click on a color to set your page background
color
Page Borders :
• Go to Page Layout>Page Background>Page Borders.
• Make selections for how you want the border to look.
• To adjust the distance between the border and the
edge of the page, select Options. Make your changes
and select OK.
• Select OK.
You can quickly display the "Paragraph" dialog box, Indents
and Spacing tab, by clicking on the Paragraph section of
Page layout tab.

Indent Left -
• Move in the left side of the Paragraph by a certain amount.
• This can be used to change the left indentation for the
current selection.

Indent Right -
• Move in the left side of the Paragraph by a certain amount.
• This can be used to change the right indentation for the
current selection.
Spacing Before -
• This automatically updates to indicate how much
spacing is defined before the paragraph of the
current selection.
• This can be used to change the spacing for the
current selection.
Spacing After -
• The automatically updates to indicate how much
spacing is defined after the paragraph of the
current selection.
• This can be used to change the spacing for the
current selection.
Creating Envelops
• Go ahead and open up Word and select the
“Mailings” tab.
• Next, click the “Envelopes” button.
• The Envelopes and Labels window will appear.
This is where we’ll enter all of our information.
• In the “Delivery Address” box (1), enter the
recipient’s address. The “Return Address” box (2)
Figure : Creating Envelops Figure : options of envelops
Figure : Envelops
Creating Labels:
1) Start Microsoft Word.
2) Click the New Document button.
3) From the Tools menu, select Letters and Mailings, then select Envelopes
and Labels.
4) Select the Labels tab, click Options, select the type of labels you want to
create and then click OK.
5) Click New Document.
Figure : Creating Labels
i) In a blank Microsoft Word document, click on the Mailings tab, and in
the Start Mail Merge group, click Start Mail Merge.
ii) Click Step-by-Step Mail Merge Wizard.

iii) Select your document type. In this we will


select Letters. Click Next: Starting document.

i)Figure : Select document type


iv) Select the starting document. In this
example we will use the current (blank)
document. Select Use the current
document and then click Next: Select
recipients.

ii) Figure : Selecting the document


v) Select recipients. In this Example we will create a new list, so select Type a new
list and then click Create
vi) Create a list by adding data in the New Address List dialog box and clicking OK.

Figure : Add new Recipients

iii) Figure : Add the Recipients


vii) Click Next: Write your letter.
viii) For adding the address block click on More items

Figure : Letter

iv) Write Your Letter


ix) Click on Preview your letter

v) Figure : Preview your letter Figure : Letter Preview


x) Click Print to print your letters or Edit individual letters to
further personalize some or all of the letters.

vi) Complete the merge Figure : Merge Options


• Open most Office programs, click the Review tab on the
ribbon. In Access or InfoPath you can skip this step. In Project
you'll go to the Project tab.
• Click Spelling or Spelling & Grammar.
• If the program finds spelling mistakes, a dialog box appears
with the first misspelled word found by the spelling checker.
• After you decide how to resolve the misspelling (ignoring it,
adding it to the program’s dictionary, or changing it), the
program moves to the next misspelled word.
Figure : Before Spelling and Grammar Check

Figure : After Spelling and Grammar Check


• Insert a comment
• Select the text you want to comment on, or click
at the end of the text.
• On the Review tab, click New Comment.
• Type your comment. Word shows your comment
in a balloon in the document's margin.
•Click the review tab
•Click on the protect document.
•Click on Restrict formatting and editing.
•Check all the checkboxes.
•Click on “Yes,Start enforcing protection.”

Figure : i) Protect Document

Figure : ii) Checkbox selection


Figure : iii) Setting the password

Figure : iv) Removing the Password from the document


The View tab enables you to switch
between Normal or Master Page, and Single Page or Two-
Page Spread views. This tab also gives you control over
showing boundaries, guides, rulers, and other layout tools,
zooming the size of your view of the publication, and
managing Publisher windows you have open.

Documents View has 5 options:


i) Print Layout
ii) Full Screen Reading
iii) Web layout
iv) Outline
v) Draft
Print Layout:
The screen shot below shows what the Print Layout looks like. This view can be
used to see what your document will look like when printed. Print Layout is
also the default view of Microsoft Word 2007.
Full Screen reading:
You can use this one to see the document in reading mode in Microsoft Word
2007. When using this view, the Ribbon is hidden to maximize your reading
area.
Web Layout:
Moving on to the Web Layout in Microsoft Word 2007 Document Views. This
layout is handy especially when you want to see the document in a web
browser format like the Internet Explorer.
Outline:
The Outline view is probably one of the most useful styles especially if you are
working on a long document in Microsoft Word 2007. When you switch to this
layout, all you see is the document divided into different heading levels. You
can choose the level of detail that you would like to see by controlling the
Show Level option.
Draft:
The final layout we are going to look at is the Draft view. This is the most
common format as you will use this one when working on a document. When
using this layout style you will see the document in a regular editing
format. The headers and footers are not available when working with the
Draft view in Microsoft Word 2007.
Everything relating to adjusting the display percentage of the active
document. There is also a new zoom slider in the bottom right
corner next to the status bar.

• Zoom - Displays the "Zoom" dialog box. This can also be accessed
from the status bar by clicking on the view percentage.
• 100% - Adjusts the zoom to 100% of its normal size. Lets you quickly
return to 100%.
• One Page - Adjust the zoom so an entire page fits in the application
window.
• Two Pages - Adjust the zoom so two entire pages fit in the
application window.
• Page Width - Adjust the zoom so the width of the page is the same
as the width of the application window.
• New Window - Lets you create a new window of the active document.
• Arrange All - Tile all the open windows side by side on the screen. This will also
maximizes the application / document to a full screen.
• Split - Splits the current window into two parts.
• View Side by Side - Displays two documents side by side so they can be easily
compared. If you have more than two documents open the "Compare Side by
Side" dialog box is displayed so you can choose which document to display next to
the active document. allowing you to scroll multiple windows at the same time.
• Synchronous Scrolling - Toggles the synchronize scrolling of the two documents
that are displayed side by side. This is only enabled when you are viewing two
documents side by side.
• Reset Window Position - Resets the windows positions so they take up the same
amount of space on the screen when two documents are displayed side by side.
This is only enabled when you are viewing two documents side by side.
• Switch Windows - Drop-Down. Lets you switch between all the currently active
documents. This displays all the window / documents that are currently open in
the particular session. Previously these were displayed on the Window menu.

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