B.
Implementation of the Youth COMEA
Direction: Whether evident or not evident, monitor the implementation of the school’s Youth COMEA and their
compliance with the following areas before, during, and after the conduct of SPG/SSG elections. Put a check mark (✓)
if the area being monitored is evident or not. Please do not leave any blanks unanswered, and elaborate further by
leaving remarks/comments. The school’s Youth COMEA may attach or provide any means of verification, if necessary.
AREAS TO BE MONITORED EVIDENCE
Remarks
(Kindly attach MOVs
Description Evident
Not Evident (Means of verification, if
necessary)
Before the Election/Appointment Proper,
1. The school’s Youth COMEA followed the SPG/SSG Election
Schedule as stipulated on DepED Order No. 34 s, 2022. ✓
2. The school’s Youth COMEA issued a resolution containing the
schedule, specific guidelines, modality, and other details
regarding the election/appointment proper.
✓
3. The school appointed the School Head/Principal as the Youth
COMEA Chief Commissioner. ✓
3. Before the election/appointment proper, the Youth
COMEA Chief Commissioner:
3.1 appointed the four (4) other members of the
commission who are teaching and non-teaching
✓
personnel;
3.2. called and presided all meetings and/or
designated concerned commissioner to preside for
meetings related to the conduct of student organization ✓
elections and appointments;
.4. Before the election/appointment proper, the
Commissioner on Screening and Validation. ✓
4.1 screened the Election Application Form (EAF) and
Appointment Application Form (AAF); ✓
4.2 secured and submitted the final list of official candidates; ✓
4.3 validated the official results of the student organization
elections and appointments; ✓
4.4. prepared notice of the meeting, minutes of the meeting and
resolutions related to students organization elections and
appointments;
✓
4.5. disseminated information and facilitates meetings and other
related events for the election; ✓
4.6. managed effective record-keeping before the election and
appointment process; ✓
5. Before the appointment process, The Commissioner on
Appointment approved or disapproved the submitted
requirements of the appointees.
*To be answered if the school proceeded with
✓
appointment of the officers.
6. Before the actual process, the School’s Youth COMEA
created five (5) permanent committees namely: Executive
Committee, Electoral Board Committee, Appointment ✓
Committee, and Grievance Committee
6.1. The Executive Committee acted as the administrative officer
and overseer of the proceedings of the conduct of elections and
appointments and was chaired by the Chief Commissioner.
✓
6.2 The Youth COMEA Chief Commisioner decided the total
number of members per committee. ✓
6.3. Each commissioner of the Youth COMEA decided the
composition of their respective committees from teaching and
non-teaching personnel, including learners.
✓
7. Before the election process, the campaign period covered
five (5) school days beginning on the announcement of official
list of candidates and ended immediately before the Election ✓
Day.
7.1 Campaigns were only allowed during the prescribed period
set by the Youth COMEA and done in such a manner that
classes and other school functions were not disrupted.
✓
7.2 Depending on the modality of the elections:
7.2.1. In the event of virtual campaigns, the Electoral
Board Committee utilized the social media platforms
set upon the Youth COMEA. ✓
7.2.2. For face-to-face modality, candidates engaged in
a classroom campaign limited to ten (10) minutes.
7.3 All campaign materials were regulated and approved by the
Youth COMEA prior to posting, dissemination and publication. ✓
7.4. Impersonation in any form were regulated and approved by
the Youth COMEA prior to posting, dissemination and
publication.
✓
7.5. No candidate or unauthorized person removed, destroyed
or slandered any campaign material of a candidate. ✓
8. Before the election process, the candidates submitted the
accomplished and completed EAF to the Youth COMEA ✓
9. Before the election process, the Youth COMEA:
9.1.. facilitated the filing of Election Application Form
(EAF);
✓
9.2. disseminated the schedule and the conduct of
elections for S.Y. 2022-2023. ✓
9.3. announced the Official List of Candidates and
distributed the official ballots for the conduct of
student organization elections for S.Y. 2022-2023.
✓
10. Before the appointment process, the Student
Organization Adviser:
10.1. selected possible appointee/s and facilitated the
accomplishment of the certificate of endorsement and
appointment form; and
10.2 submitted the accomplished certificate of
endorsement and appointment form to the Youth
COMEA.
11. Before the election/appointment process, the conduct
of meetings observed the standard of the parliamentary
procedures and were attended by all Youth COMEA
Commissioners; and
11.1. The Youth COMEA Chief Commissioner, as the
Presiding Officer of the meeting, casted a vote to
break the tie in arriving at a certain decision.
During the Election/Appointment Proper,
12. The Youth COMEA Chief Commissioner supervised the
student organization elections and appointments. ✓
13. The Commissioner on Screening and Validation managed
effective record-keeping during the election/appointment
process.
✓
14. The Commissioner on Electoral Board conducted and
facilitated the voting process and performed such functions
prescribed by the rules and regulations promulgated by the ✓
Youth COMEA.
15. During the appointment process, the Commissioner on
Appointment exercised the power to appoint wisely, by
appointment only the learners who are fit and qualified for the ✓
position,
16. Depending on the modality of the elections: ✓
16.1. for manual election, voting procedures and
canvassing of votes were done in a face-to-face set-up,
while
16.2. for digital election, the school used the existing
electoral procedure or adopted from other schools.
17. During the election process, the voters carefully followed
the instructions in casting their votes and referred to the student
organizations election procedures.
✓
18. During the appointment process, the Youth COMEA
evaluated and validated the certificate of endorsement and
appointment forms and came up with an official list of school’s
newly appointed officers in S.Y. 2022-2023, signed and ✓
proclaimed by the Chief Commissioner, and endorsed to the
Division’s Youth Formation Coordinator.
After the Election/Appointment Proper
19. The Commissioner on Screening and Validation:
19.1. managed effective record-keeping after the
election and appointment process.
✓
19.2. submitted the final results to the Chief
Commissioner, and ✓
19.3 posted the final results of the student organization
elections in visible places. ✓
20. The Commissioner on Appointment issued and
recommended the Appointment Form of Youth COMEA Chief
Commissioner for approval.
21. After the conduct of elections and as soon as the casting
of the vote was done, the votes were counted in a place
designated by the Youth COMEA. For digital/online voting, ✓
validation of votes was not delayed nor postponed.
21.1. If two or more competing candidates tied, or a
toss coin was done by the Youth COMEA. ✓
22. After the election process, the Youth COMEA Chief
Commissioner approved the official results and other
documents of the student organization elections and ✓
appointments.
23. After the election process, the Youth COMEA:
23.1. validated and proclaimed the winner’s
accumulating the highest number of votes;
✓
23.2. presented the official results certified by all its
members, and ✓
23.3. declared the official list of winners duly certified
and conducted the oath-taking of the new officers. ✓
24. After the election/appointment process, a learner or
student organization alleging a violation of the Youth COMEA
Guidelines filed a complaint. ✓
*If evident, proceed to 25. If not evident, proceed to
25. If evident, the complaint contained:
25.1. Specific section/s of the Youth COMEA
Guidelines or the Constitution and By Laws violated; ✓
and
25.2. A detailed statement of the facts surrounding the
alleged violation including the date and time. ✓
26. If evident, the election complaint was filled before the
election official results were announced. ✓
27. If evident the Commissioner on Grievance has reviewed and
validated the written complaints and convened with other
commissioners and/or concerned personnel in resolving issues ✓
and complaints to ensure fair and just decisions.
28. If there was a filed complaint, the Youth COMEA;
28.1 determined wether the probable cause of the
violation has occurred; and
✓
28.2. kept a written record of all meetings, evidences
and testimonies heard. Based on findings, the ruling
was made within 72 hours.
✓
29. The Youth COMEA issued penalties to any candidates who
did not comply with the election guidelines and were subjected
to the following:
29.1. warning - 1st offense
29.2. reprimand - 2nd offense
✓
29.3. disqualification of a candidate to hold an office or
any penalty deemed appropriate.
