1.

Work Breakdown Structure

 2. The Responsibility Assignment Matrix

6.1 Key for people-project interconnections

 A= Approval Required
 R= Responsible
 E= Review
 C= Must be Consulted
 D= Develop
 U= Use
 H= Help
 S= Support Required

Project Team Other stakeholders

Members
WBS Elements Somia Afifa Wajeeha Azmat Raheela Nasim
Ali Naqi
1.1 Initiation R D
1.1.1 Create Plan R D C
1.1.2 Prepare Budget R H C
1.1.3 Communication R E S C
1.1.4 Submit Plan R - A,E
1.1.5 Plan Approved R - A
1.2 Design D R H
1.2.1 Select Layout D R,H S
1.2.2 Prepare Interface D R,E
1.2.3 Design admin panel D,E R,H
1.2.4 Design Staff Panel D,E R,H
1.2.5 Design Approved H R E A
1.3 Development R D H
1.3.1 Create Admin Login R,H D E
1.3.2 Create Staff Login R,H D E
1.3.3 Create Resident Category R,H D E
1.3.4 Create Guest Category R D E
1.3.5 Create Vehicle Category R D E
1.3.6 Create Printing Category R D E
1.4 Testing H R C A
1.4.1 Function Unit Testing H R C A
1.4.2 Integration Testing H R C A
1.5 Implementation R E,H
1.5.1 Communication To user R H U
1.5.2 User Training & R H U
Documentation
3. Planning and scheduling
WBS #: 1.1 Task: Initiation

Est. Level of Effort: 72 hrs Owner: Project Manager

Resources Needed: Stakeholders & Subject Master Work Products: SRS & Budget
Expert.

Description of Task: Gather requirements from stakeholders and create plan & make budgets.

Input:  Subject Master Expert

 Stakeholders
Dependencies:  Stakeholders

Risk:  Confliction between Stakeholders.

WBS #: 1.1.1 Work Item: Create Plan

Est. Level of Effort: 51 hrs Owner: Project Manager

Resources Needed: Subject Master Expert Work Products: MS Project Plan

Description of Task: Development of a detailed project plan that lists all key resources, tasks, milestones,
dependencies and durations

Input:  Approved Project Charter

 Subject Master Expert
Dependencies:  Approval of Budget

Risk:  Changes in IT plan.

WBS #: 1.1.2 Task: Prepare Budget

Est. Level of Effort: 12 hrs Owner: Project Manager

Resources Needed: Subject Master Expert Work Products: Complete Budget

Description of Task: Development And Documentation of Project Budget based on Plan & resources.

Input:  Subject Master Expert

 Approved Project Charter
Dependencies:  Project Plan

Risk:  Changes in IT plan.

WBS #: 1.1.3 Work Item: Communication

Est. Level of Effort: 6 hrs Owner: Project Manager

Resources Needed: Stakeholders Work Products: Requirement Clarification

Description of Task: Communication between Stakeholders for clarification of requirement.

 Input:  Stakeholders
 Subject Master Expert
Dependencies:  Budget

Risk:  Conflictions between Stakeholders

WBS #: 1.1.4 Task: Submit Plan

Est. Level of Effort: 2 hrs Owner: Project Manager

Resources Needed: Team, Organization Owner Work Products: None

Description of Task: Submission of plan to organizational owner and defining plan to team members.

Input:  None

Dependencies:  Plan creation

 Budget
Risk:  Rejection or modification of Plan.

WBS #: 1.1.5 Work Item: Plan Approved

Est. Level of Effort: 1 hr Owner: Project Manager

Resources Needed: None Work Products: Approved Plan

Description of Task: Plan is approved & ready for further working.

Input:  None

Dependencies:  Submission Plan

Risk:  None

WBS #: 1.2 Task: Design

Est. Level of Effort: 102 hrs Owner: Project Designer

Resources Needed: Internet, JetBrains phpStorm Work Products: Layout

Description of Task: Prepare overall layout of project.

Input:  Designer Experts

Dependencies:  Project Plan

Risk:  Insufficient Designer experts

 Lack of knowledge
WBS #: 1.2.1 Work Item: Select Layout

Est. Level of Effort: 24 hrs Owner: Project Designer

Resources Needed: Internet, JetBrains phpStorm Work Products: Layout

Description of Task: Select appropriate layout for the user interface.

 Input:  Designing themes

Dependencies:  Project Plan

Risk:  Compatibility with system

 WBS #: 1.2.2 Task: Prepare Design

Est. Level of Effort: 24 hrs Owner: Project Designer

Resources Needed: Internet, HTML, CSS, Bootstrap Work Products: System Layout

Description of Task: Prepare the appropriate design of project

Input:  Bootstrap themes

Dependencies:  Project Plan

Risk:  Compatibility with system

WBS #: 1.2.3 Work Item: Design Admin Panel

Est. Level of Effort: 24 hrs Owner: Project Designer

Resources Needed: HTML, CSS, Bootstrap Work Products: Admin Panel

Description of Task: Complete form design of Admin panel including residents, guests, staff & vehicle
category using HTML, CSS, Bootstrap

Input:  Form Designing Themes

Dependencies:  System Layout

Risk:  Compatibility with system

WBS #: 1.2.4 Task: Design Staff Panel

Est. Level of Effort: 24 hrs Owner: Project Designer

Resources Needed: HTML, CSS, Bootstrap Work Products: Staff Panel

Description of Task: Complete form design of Staff panel including residents, guests & vehicle category using
HTML, CSS, Bootstrap

Input:  Form Designing Themes

Dependencies:  System Layout

Risk:  Compatibility with system

WBS #: 1.2.5 Work Item: Design Approved

Est. Level of Effort: 6 hrs Owner: Project Designer

Resources Needed: Team, Organization Owner Work Products: System Design

Description of Task: Submission of project design to Organization Owner & approval

Input:  None
Dependencies:  Design

Risk:  Rejection or modification of Design.

 WBS #: 1.3 Task: Development

Est. Level of Effort: 144 hrs Owner: Project Developer

Resources Needed: XAMPP, JetBrains phpStorm Work Products: Working System

Description of Task: Development of complete working system by creating Admin and Staff login with their
categories of residents, guests, vehicles and printing report.

Input:  SRS
 Budget
Dependencies:  Project Design

Risk:  Database connectivity

 Browser version
WBS #: 1.3.1 Work Item: Create Admin Login

Est. Level of Effort: 24 hrs Owner: Project Developer

Resources Needed: XAMPP, JetBrains phpStorm Work Products: Admin Login Form

Description of Task: Creation of Admin login form for security so that to restrict the access of third person.

Input:  SRS

Dependencies:  Project Design

Risk:  Database connectivity

 Browser version
WBS #: 1.3.2 Task: Create Staff Login

Est. Level of Effort: 24 hrs Owner: Project Developer

Resources Needed: XAMPP, JetBrains phpStorm Work Products: Staff Login Form

Description of Task: Creation of Staff login form for security so that to restrict the access of third person.

Input:  SRS

Dependencies:  Project Design

Risk:  Database connectivity

 Browser version
WBS #: 1.3.3 Work Item: Create Resident Category

Est. Level of Effort: 24 hrs Owner: Project Developer

Resources Needed: XAMPP, JetBrains phpStorm Work Products: Resident Category

Description of Task: Creation of resident category including Add, Delete, Update and Print resident list.

Input:  SRS

Dependencies:  Login form of Admin

 Login form of Staff
Risk:  Database connectivity
 Browser version
 WBS #: 1.3.4 Task: Create Guest Category

Est. Level of Effort: 24 hrs Owner: Project Developer

Resources Needed: XAMPP, JetBrains phpStorm Work Products: Guest Category

Description of Task: Creation of guest category including Add, Delete, Update and Print guest list.

Input:  SRS

Dependencies:  Login form of Admin

 Login form of Staff
Risk:  Database connectivity
 Browser version
WBS #: 1.3.5 Work Item: Create Vehicle Category

Est. Level of Effort: 24 hrs Owner: Project Developer

Resources Needed: XAMPP, JetBrains phpStorm Work Products: Guest Category

Description of Task: Creation of vehicle category including Add, Delete, Update and Print vehicle list.

Input:  SRS

Dependencies:  Login form of Admin

 Login form of Staff
Risk:  Database connectivity
 Browser version
WBS #: 1.3.6 Task: Create Printing Category

Est. Level of Effort: 24 hrs Owner: Project Developer

Resources Needed: XAMPP, JetBrains phpStorm Work Products: Printing Category

Description of Task: Creation of printing category that can print the list of residents, guests, vehicle and
entrance or night stay passes for guests.

Input:  SRS
 Printer
Dependencies:  Login form of Admin
 Login form of Staff
Risk:  Database connectivity
 Browser version
WBS #: 1.4 Work Item: Testing

Est. Level of Effort: 72 hrs Owner: Testing team

Resources Needed: Functional and Integration Work Products: Error free system
Testing Tools

Description of Task: Test the system as it works appropriately with the Database and Browser. If any error
occurs, team has to remove the error using techniques and has to provide error free
system.
 Input:  Developed project with coding

Dependencies:  Developed system

Risk:  Coding errors

 Compatibility issues
WBS #: 1.4.1 Task: Function Unit Testing

Est. Level of Effort: 36 hrs Owner: Testing team

Resources Needed: Function Unit Testing Tools Work Products: Verified System

Description of Task: Test each unit of the system as it works properly.

Input:  Developed project with coding

 Function unit Testing techniques
 Subject master expert
Dependencies:  Developed system

Risk:  Single unit of system may not work properly

WBS #: 1.4.2 Work Item: Integration Testing

Est. Level of Effort: 36 hrs Owner: Testing team

Resources Needed: Integration Testing Tools Work Products: Tested & verified System

Description of Task: Test the system by combining units and checking that it works properly or not.

Input:  Developed project with coding

 Integration Testing techniques
 Subject master expert
Dependencies:  Developed system
 Unit Tested system
Risk:  Coding errors
 Components may not work properly by integration
WBS #: 1.5 Task: Implementation

Est. Level of Effort: 18 hrs Owner: Project Manager

Resources Needed: Browser Work Products: Implemented System

Description of Task: Deploy the system to the users and give training to use the system with documentation.

Input:  Users

Dependencies:  Tested System

Risk:  User may be unsatisfied or can’t understand the working of system

WBS #: 1.5.1 Work Item: Communication to User

Est. Level of Effort: 6 hrs Owner: Project Manager

Resources Needed: Browser Work Products: None

Description of Task: Communicate with user.

Input:  Users

Dependencies:  Tested System

Risk:  User may be unsatisfied or can’t understand the working of system

WBS #: 1.5.2 Work Item: User Training & Documentation

Est. Level of Effort: 12 hrs Owner: Project Manager

Resources Needed: Users Work Products: Complete Working System

Description of Task: Train the user for using system and give documentation for future use.

Input:  Users

Dependencies:  Tested System

Risk:  User may be unsatisfied or can’t understand the working of system.