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Purchase Process Flow Chart: (Along With All Specification, Quality and Estimated Cost of Procurement.)

This flow chart outlines the purchase process from demand creation through payment. Key steps include: 1) Verifying availability of goods from store or requesting administrative approval for external procurement. 2) Obtaining approval from competent authorities like the Director or CAO depending on cost and source of procurement. 3) Placing orders and receiving goods which are then inspected by stores. 4) Submitting bills and supportive documents to accounts for vendor payment upon acceptance of goods.

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Sadanand
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785 views1 page

Purchase Process Flow Chart: (Along With All Specification, Quality and Estimated Cost of Procurement.)

This flow chart outlines the purchase process from demand creation through payment. Key steps include: 1) Verifying availability of goods from store or requesting administrative approval for external procurement. 2) Obtaining approval from competent authorities like the Director or CAO depending on cost and source of procurement. 3) Placing orders and receiving goods which are then inspected by stores. 4) Submitting bills and supportive documents to accounts for vendor payment upon acceptance of goods.

Uploaded by

Sadanand
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Purchase Process Flow Chart

Demand Creation

Get Issued the If Available in Store Verifying the availability of goods from Store
Goods from Store
If Not
Available in
Store

Request for Administrative approval for procurement


(Along with all Specification, quality and estimated cost of procurement.)

Recommendation of concern HOD / Committee

Administrative Approval from Competent Authority (Director/ CAO)

Procurement Procurement through Other sources/


through GeM Local Market, if not available on Gem

Direct Purchase Purchase through LPC Purchase through bidding /


(Upto Rs. 25000/-) (GeM: Above 25000 and upto 500000) Tendering process
(Other: Above 25000 and upto 250000)
Request for Opening of Bids
Financial Approval Recommendation
of Committee Evaluation of Technical Bids

If Financial Recommendation
Recommendation of Committee
Approval of CAO
also taken
with Admin. Recommendation of CAO
Financial Approval
Approval of Competent
Approval of Director
Authority (Director/
CAO)
Evaluation of Financial Bids

Placing the Order


(preparation/ Goods Received at Request for Inspection Report of
issuance of Respective consignee Inspection, by Goods by Indenting
PO/WO) location (gate Entry) Store Department

Process of along with all Process of bill along Acceptance / Rejection


Payment to Vendor
supportive documents with all supportive of Goods or CRAC
by Account
to Account Department documents to Generation (Store Entry)
Department
purchase department
(purchase department)
(By Store)

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