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165 views69 pagesModule 2.... Emtech
Uploaded by
Manilyn EboraCopyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF or read online on Scribd
SENIOR HIGH SCHOO!
EMPOWERMENT
TECHNOLOGY
Quarter 1 - Module 2
Productivity Tools
ALTERNATIVE DELIVERY MODE
Department of Education + Republic of the Philippines Empowerment Technology for Senior
Alternative Delivery Mode
Quarter 1 — Module 2: Productivity Tools
First Edition, 2019
Republic Act 8293, section 176 states that: No copyright shall subsist in any work of the
Government of the Philippines. However, prior approval of the government agency or office wherein
the work is created shall be necessary for exploitation of such work for profit. Such agency or office
may, among other things, impose as a condition the payment of royalties.
Borrowed materials (ie., songs, stories, poems, pictures, photos, brand names, trademarks, ete.)
included in this book are owned by thelr respective copyright holders. Every effort has been exerted to
locate and seek permission to use these materials from their respective copyright owners, The
publisher and authors do not represent nor claim ownership over them,
Published by the Department of Education
Development Team of the Module
Writers: Sixie Rozz 0. Penaso
Content Editor: Aprille Charisse N. Mania
Language Editor: Malyn P. Vidal
Prootroader: Juvy S. Hiwitiw
Hlustrator: ReuP. Casifio
Layout Artist Arthel E. Pangan
Development Team:
Chairperson: Dr. Arturo B, Bayocot, CESO Ill
Regional Director
Co-Chairpersons: Dr. Vietor G. De Gracia Jr. CESO V
Assistant Regional Director
Jonathan S. dela Poa, PhD, CESO V
‘Schools Division Superintendent
Rowena H. Para-on, PhD
Assistant Schools Division Superintendent
Mala Epra B. Magnaong, Chief ES, CLMD
Members: Neil A. Improgo, PhD, EPS-LRMS; Bienvenido U. Tagolimot, Jr., PhD, EPS-ADM;
Erlinda G. Dael, PhD, C/D Chiof, Maria Teresa M. Absin, EPS (English); Celieto B.
Magsayo, LRMS Manager, Loucile L. Paclar, Librarian Il
Kim Erie G. Lubguban, PDO J
Regional Evaluator: Renel Jay A. Quirit and Regie A. Cate
Gingoog City Division and Ozamiz City Division
Printed in the Philippines by:
Printed in the Philippines by:
Department of Education - Alternative Delivery Mode (DepEd-ADM
Office Address: Masterson Avenue, Upper Balulang, Zone 1, Cagayan de Oro City
‘Cagayan de Oro - Lalawigan ng Misamis Oriental
Telefax:
E-mail Address: SENIOR HIGH SCHOO!
EMPOWERMENT
TECHNOLOGY
Quarter 1 - Module 1
Productivity Tools
This instructional material is collaboratively developed and reviewed by
educators from public and private schools, colleges, and/or universities. We
encourage teachers and other education stakeholders to email their
feedback, comments, and recommendation to the Department of Education
at [email protected]
We value your feedback and recommendations. Department of Education + Republic of the Philippines TABLE OF CONTENTS
Cover Pago
Table of Contents
Introduction
Module Content
Learning Competencies
LESSON 1: Productivity Tools
What | Need to Know
What | Know: Pre-Test
What's New: Lesson 1.1 Advance Techniques in Word Processor
What Is It: Let's Practice
Part A: Inserting and Editing Shapes: Digital Art
Part B: Inserting and Editing Pictures: Travelogue
What's New: Mail Merge and Label Generation
What Is It: Activity 1.2: Let's Practice: Mail Merge
What's New: Lesson 1.2: Advance Techniques in PowerPoint
What Can | Do: Activity 1.3: Let's Practice
What's New: Lesson 1.3: Advance Techniques in Excel
What | Have Leamed
Assessment
Answer Key and References
LESSON 2: Imaging and Design for Online Environment
‘What | Need to Know
What | Know: Pre-Test
What's In
What's New: Lesson 2.1: Graphics and Layout
What Can | Do: Activity 2.1: CoViD-19 Infographic
What's New: Lesson 2.2: Image Manipulation
What Can | Do: Activity 2.2: Let's Do Magic!
What | Have Learned
Assessment
Answer Key and References
LESSON 3: Principles and Techniques of Design Using Online Creation
Tools, Platform, and Application
What | Need To Know
What | Know: Pre-Test
What's New: Lesson 3.1: Web Page Creation
What Is It: Activity 3.1: Website Design Quality Check
What's New: Lesson 3.2: Online Creation Tools
What Can | Do: Activity 3.2: Its My Space
What's More: Activity 3.3: Let Me Be the Judge
What | Have Learned
Assessment
‘Answers and References
Page No.
22
24
28
29
30
4
31
31
33
35
39
40
44
45
46
48
50
50
51
52
57
58
59
61
63
63
65 WHAT I NEED TO KNOW:
Overview
he
dear leamers! Welcome to this module on Empowerment Technology. This module
will help you explore the different technologies and online platforms and how they
can be used effectively. It contains activities that will let you create your own ICT
contents and evaluate existing online creation tools, platforms, and applications. The
module is self — instructional and allows you to learn in your own space, at your own
pace. So, relax and enjoy learning
Module Content
First Quarter Module 1: ICT in the Context of Global Communication will
give you an introduction into ICT and the different online platforms that may be used
for its specific purpose. It will also tackle on online safety, security, and online
etiquette. You will be able to get tips on how to maximize the power of the Internet to
assist you in your research work through discussing research tools and evaluating
relevant and reliable websites.
Module 2: Productivity Tools will help you on using advanced knowledge in
Word, PowerPoint, and Excel applications. This module will also allow you to critic
on good qualities of web design.
To get the most of this module, here are some reminders for you:
Take your time in reading the lessons.
Write down points for clarification and discuss this with your teacher.
Perform all activities and answer all worksheets.
Rene
Answer all tests in this module and check against the answer key to measure
how well you have understood the lesson.
‘Answer all activities in a separate sheet of paper or in your notebook.
s
Have fun while learning with this module. It will totally be of great use which
ever strand you may belong because ICT is for everybody. a
Sy
\
~\) Learning Competencies
After going through this module, you are expected to:
1
Use common productivity tools effectively by maximizing advanced application
techniques
Create an original or derivative ICT content to effectively communicate or
present data or information related to specific professional tracks
Evaluate existing websites and online resources based on the principles of
layout, graphic, and visual message design.
Use image manipulation techniques on existing images to change or enhance
their current state to communicate a message for a specific purpose
Create an original or derivative ICT content to effectively communicate a
visual message in an online environment related to specific professional
tracks.
Apply web design principles and elements using online creation tools,
platforms, and applications to communicate a message for a specific purpose
in specific professional tracks
Create an original or derivative ICT content using online creation tools,
platforms, and applications to effectively communicate messages related to
specific professional track.
Evaluate the quality, value, and appropriateness of peer’s existing or
previously developed ICT content in relation to the theme or intended
audience/ viewer of an ICT project.
Share and showcase existing or previously developed material in the form of a
collaboratively designed newsletter or blog site intended for a specific
audience or viewer.
WHAT I NEED TO KNOW LESSON 1: Productivity Tools
Productivity Tools also known as productivity software are software that
people use to create and produce professional quality documents, presentations,
databases, charts, graphs, and more (http://productive.tools/why-should-you-use-
productivity-tools/)
The three basic functions of these three productivity tools are:
1, Microsoft Word — writing skills
2, Microsoft Excel — numeracy skills
3. Microsoft PowerPoint — presentation skills,
LX
By the end of this lesson, you are expected to:
1.
\) What are my goals?
use common productivity tools effectively by maximizing advanced
application techniques.
2. create an original or derivative ICT content to effectively communicate or
present data or information related to specific professional tracks
You must be excited to flip over the pages and begin with the lessons.
But first, please answer the pre-test to measure what topics have you known so far.
Direction: Read each item carefully and choose the letter of the correct answer.
Write your answers on a separate sheet of paper or in your notebook,
1, What program is used to create spreadsheets which can later be used to
analyze statistical tool?
‘A. MS Excel B. MSWord —C. MS Publisher —_D, MS OneNote
2. What MS Excel function adds a range of cells?
A. ADD B. PLUS, Cc. SUM D. TOTAL
3. Which of the following objects can be inserted in your document? A. Pictures B. Sound C. Chart D. Shapes
4, Which of the following is NOT an animation type?
A. Entrance —-B. Exit C. Emphasis D. Encore
5. In MS Word, what menu is “Mail Merge” found?
A. Insert B. Format C. Design D. Mailings
Lesson 1.1: Advance Techniques in Word Processor
Integrating Illustrations in Word Processor
An illustration in MS Word is a visualization or drawing that is in the form of
pictures, clip art, shapes, SmartArt, charts, or screen clippings. You can insert
illustrations easily by using the illustrations group of the Insert Tab.
Fle Home Insert _Design _Layout__References__ Mailings
B cove Pager FBrdues — eons —elcrat
Deeizese | =) eBoninercuns Q30Mokts ~ Gl Scans
Soweto | "| Rystapes snes
vases | ies Inston Steps on Inserting Illustrations in MS Word
7 Inserting Illustrations: Picture from a File
1, Click the area where
you want to insert the © 9 =» > ham 3 sae 2
picture = in your > =e
document, tar
2. Click Insert Tab then gee.”
go to Illustrations $7" ——
group and_—click 3" cain
—=
Pictures. Insert picture BY" ee
dialog box will appear, = "7°" —— 4
3. Choose the picture you see]
want to insert and click =
insert.
7 Inserting Illustrations: Shape i
1. Click Insert Tab then go to aon ean BOE
Illustrations group and click Shapes. Be ere OE
2. Click the shape that you want and (eet |
Shr e eave! |
click the area in your document where SESSoo000 |
the shape will be placed. BeAscrees ees |
S8easQ5% e755
ea |
Pea
eSSacsssbhaa
S3R |
/ Inserting Illustrations: SmartArt
1, Click Insert Tab then go to Illustrations group and click SmartArt, A
dialog box will
appear. Select
from the list of
‘SmartArt that you
want and click
OK.
/ Inserting Illustrations: Chart
1. Click in the document where you want the Chart to be placed.
2, Click Insert Tab then go to Illustrations group and click Chart. A
dialog box will appear. Select the type of chart that you want and click
OK. MS Excel window will appear with the chart.
3, Edit the data in MS Excel window. You can close Excel after editing the
chart
Steps in Formatting Illustrations in MS Word
/ Resizing Illustrations
4. Click image and sizing handles
will appear. Click and drag any of
the sizing handles.
/ Format Pictures and Clip art
1. Select the picture that you want to format. A Format tab of the Picture
Fe re tat Onan gat ihn ap nor er eh fom 9 S|
= Hite | |e ti
(Eggo Bia ga.
: Se Frenne | [Bares Fp
Tools will appear. ‘ :
PICTURE TOOLS PURPOSE
Ke Improves brightness, contrast and
conectine sharpness Boor Changes color quality
BBaristic ects~ Ge Provides various artistic effects
JE] Kee Picture Bore
a) i) ee Ss Ss ee eee
I] ea Picture Layout
Y Adds visual style to the whole picture or clip art, click Picture
Styles
v Picture Border to add border.
Y Click Picture Effects to add visual effects.
/ Format Shapes
Click the shape so the Format Tab of the Drawing Tool will appear.
Qom\\oye-
soatte-.a
BaeNri i
Geo
PICTURE TOOLS PURPOSE
¥ To quickly change the appearance of the shape, click the drop-
down arrow of the Shape Styles then click one of the gallery of
shape styles.
Qashape Fill You may also click any of these buttons if
snags oiune? you want to fill the shape with color, change
a the line width or style, or add effects to the
@Shape Effects ~
shape.
/ Format Chart
4. Select the chart that you want to format, Design, Layout, and Format
tabs of the Chart Tools will appear.
Fie Hone hua Dgn | Lyoit eres Malngs ve Vew Hp Fant ener POF arma
ih & | @
Peicsetbcsas hl coon | 2.
3.
To edit the data of the chart, click Edit Data of the
Data group under the Design tab. An MS Excel
window will appear where you will edit the data
Close this window as soon as you are done.
To add labels to your chart, go to the Layout tab and
click the appropriate button in the Labels group.
Note: The steps may vary in Office 365 version.
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Ever Bare ACTIVITY 1.1: Let's Practice
Directions: Do the following activities as required
A. Inserting and Editing Shapes: Digital Art
Open MS Word and create a simple drawing of a scenery or a person using
the available shapes in MS Word, Be creative. Your work should be printed in
a short bond paper. Refer to the scoring rubric below for your grading.
The work The work The work The work
demonstrates demonstrates demonstrates demonstrates
‘superior ee good use of average use of _ little evidence
thesolectonotthe Seatviyand crea and
ee originality in the originality in the
selection ofthe selection of the in the selection
visuals. visuals. of the visuals.
‘Artwork exhibits Artwork exhibits Composition Ideas are
masterful good demonstrates expressed with
execution of composition and jimited no unity in
balance, emphasis, design Romie
pattem, unity, elements. a
Color, and contrast. design
elements
Color choice and Artwork exhibits Color choice _Ideas could
application good choice. and application have been
enhances the idea Coloris effective shows some expressed
being expressed. inexpressing knowledge of |_better with
The use of color is the idea color theory and other color
attractive and Telationships. choices and
appealing, better
application
B. Inserting and Editing Pictures: Travelogue
Open MS Word and create a travelogue of a favorite place you have visited
currently or in the past, Provide descriptions of the places you have been to and
What is nice about the place, Embed pictures using Wrap Text in Tight. Set the
brightness at 0% and contrast at 20%. Place a Picture Border of your choice. Do not
put any artistic effects on the pictures. Other requirements: choose a font style of
your choice, size 12, paragraph alignment should be justified, line spacing is 1.15.
Your work should be printed in a short bond paper. Refer to the scoring rubric below
for your grading. Required
lements
Weight: (x2)
* Images
+ Formatted
images
» Font size
+ Justified
* Line
spacing
Formatting,
Design,
Artistry
Weight: (x1)
Grammar
and
Mechanics
Weight: (x1)
Images are present
All images are
formatted, bordered
and followed
specific brightness
and contrast
requirement. Font
eis 12,
paragraph
alignment is justified
and line spacing is,
1.15.
Project _ contains
excellent formatting
page layout, and alll
words are clear and
easy to read.
Overall,
aesthetically
pleasing and
attractive to look.
There are no
grammar or spelling
errors.
4 ofthe
requirements
are met.
One of the
following
could be
improved:
formatting,
page layout,
readability,
or
aesthetics.
There are
some minor
grammar
and spelling
errors.
Only 2 of the
requirements
is met.
Two of the
following
could be
improved:
formatting,
page layout,
readability,
or
aesthetics.
There are
some errors
in grammar
and spelling.
Only 1 of the
requirements
is met.
Project is
unacceptable.
The project is
not formatted,
page layout is
incomplete,
contents are
difficult to
read, and not
visually
appealing.
There are
excessive
grammar and
spelling
errors, Mail Merge and Label Generation
A Mail Merge is a word processing feature that allows you to easily create
multiple letters, labels, envelopes, nametags, or catalogue documents to group of
people as stored in alist in a database or spreadsheet.
When making Mail Merge, you will need a document using MS Word and a
recipient list which is typically done u:
1g MS Excel workbook. But you can also use
various sources including MS Outlook contact list, MS Access database, or a
Notepad text document.
/ Three Components of the Mail Merge:
4. Main document — the letter which contain the email information for each
of the merged document that can be letter, stationary or template. It also
contains the field names which contains the instructions for carrying out
the merge.
2. Data source — it is also called data file which comprises the information
to be merged into a document such as the list of names and addresses
to be used in a mail merge. This must be connected to the data source
before it can use the information in it.
3. Merge document - this is also a word processing document that is the
generated output after executing the merge process.
In Mail Merge you need to create the main document, create a data source
and merge data with the document.
STEPS:
/ Creating a form letter:
1. Open MS Word. Click the Mai
Mail Merge > *
Select document 9p
2. Click the Start Mail Merge command.
1"
> New: ating document 3. Select Step by Step Mail Merge Wizard and a Mail Merge task pane
will appear at the right side of the document.
4. Choose the type of document you want to create. If you want to create a
letter, select Letter. Six main steps in guiding yoy to complete a merge
will be displayed at the bottom. e—
5 Next: Starting document to move to
Step 2.
Six main steps
6. Select Use the current document. Click | \rail merge ars
Next: Select recipients to move to ring doctment
Note: You will need an address list so
Word can automatically place each
address into the document. The list can
be in an existing file, such as an Excel
workbook, or you can type a new
address list from within the Mail Merge
Wizard,
7. From the Mail Merge task , select
rom the Mail Merge task pane, select (75/1 jargq =x
Type a new list, then click Create.
Select reciptonts
8. The dialog box of New address list —O useansxisting it
12 ——
Type the names ane
Baverces of ecpiets,
appears, diplaying fields that Word assumes you need. Select an entry that you don't need and click the
Delete button. Use the TAB key to move from cell to cell
When you delete, a confimation
dialog box will appear.
To customize the address list, click
Customize Columns button at the
bottom of the window,
The dialog box of Customized
Address List will appear. The
resulting window lists the Field
Names provided. When you
are done, click OK then
customized fields appear as
column headings in the New
Address List dialog box.
Fill in the recipient list by typing the record's data. Type the information that’s
appropriate to each field, then press TAB of the keyboard to enter the next
13 field. After filling in the last field, add another record just press the TAB key
after inputting the last field. When you press the TAB key on the last field in a
record, a new record is automatically created and added on the next line.
ete emabon ntti oad ne ny de ew Et
fie [aime vaste +] Spy he [aa
9
eee | | GusengeCosms om) [Gin
9. Click OK after filling the reci
pops up, allowing you to save the recipient list. Type a name for the
Save As dialog box
nt list. A spec
address list then click the Save button.
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es 5-0
2. wan
ree
te
= |
14 / Creating the form letter
1. Click Next: Write your letter. Click the Address Block button to insert
an address block into your letter.
Mail Merge ~ x Mail Merge ~
“Cinan na steer
foie Aree tienes Hen eat
TD Select sateen et Se
TD car redciene —-- (eee
eee
2. Dialog box of Insert Address Block appears. Choose the desired format for
the address block and click OK. The placeholder of Address Block will
appear in the document.
Note: Use Match Fields button to match your field names with the required
fields to correct problems. This may be essential if you created the address
list in another program such as Excel if not, just olick OK directly without
clicking match fields.
Sex tes cnet er
se eer nat eee nee eee
Iioneanat fb
inet cmon Banc ny Netnemtinenosi0
ner sseaatece
Om peieeeteans
ec rere
Clann inten coin Fatt as
If you click OK, this will appear in your. ® *¥-4s 6 A 2-6
document, Be
3. Click Greeting Line from the Mail Merge task pane to insert a greeting line
into your document. A dialog box of Insert Greeting Line will appear. In the
dialog box, choose a format for the greeting line and click OK
Wail ange
The placeholder of Greeting lines will appear in the document.
After placing these, you may then start writing the content of the letter.
4. To view your merged data, click the Preview Results button on the Mail
Merge task pane or on the ribbon to replace the merge fields with data from
your recipient list.
eee Click the Next: Complete merge on the mail merge task pane and choose
Edit Individual Documents. You may also click finish & merge button on
the preview results section of the ribbon.
Option A
Mail Menge | * © Malt Merge *
Option B
Bsc
EEE) Dememrrere
fs scram (aurea e 6
7 Note: When you click the Edit Individual
Documents, a Merge to New Document dialog [vege sons
en
box will appear and choose All if you have more
Oconee
than 1 recipient and click OK. After that, you will | Oz"
then see the full merged letter without writing to
them one by one. When this is done, you can now print your work.
A
ITY 1.2: Let’s Practice
Problem: Mr. James Reid, the director of admissions at MOGCHS University, has
asked you to send an orientation letter announcement to all incoming freshmen. You
decide to use a form letter.
1. Create a folder called “MOGCHS University Mail Merge.” Save all files
created in this activity into this folder.
18 Start with a blank file and save it with the name “MOGCHS University
Letter.” When you are working always Save your work as often as you can.
Before doing anything, select “1.15 Line and Paragraph Spacing.” Font style
should be Arial size 12. Margins should be at 1-inch all sides.
with the name MOGCHS University Freshmen.
Save the file into the folder in Step 1.
. Create the data file or the recipients from the table below. Save the data file
5
acy tr cr
145
Mr. | Raul Ardent Sumise | 39272" 4 | phitippines | 9000
Road y
& Cagayan de
Ms. | Wilma Doesnt —_| Eastern Philippines | 9000
Faste™ Oro City
PO Box | Cagayan de | pi
Mr. | Vietor Wood br Gasayan de | philippines | 9000
ie, Cagayan de
Mr. | Cardo Dalisay | Maple , Philippines | 9000
Maple | Oro City
PO Box | Cagayan de
Ms. | Dawn Zuueta | F) Gagayan 4° | philippines | 9000
19 5. Use the text below as the body of your letter. Follow the steps you have
previously learned
June 1, 2020
<>
<>
Congratulations on your acceptance to MOGCHS University.
We have scheduled an orientation in the Alumni Hall from 8:00am to 11:00am on
Monday, June 15, 2020, for all incoming freshmen. Advisers, instructors, and other
staff members will be available to familiarize you with the campus and answer your
questions.
Topics covered during the orientation will be:
* Adjusting to college life
+ Determining the right degree program
+ Learning the campus layout
Registration for the first semester begins June 23, 2020 (Monday). Classes will begin
Monday, August 24, 2020.
We look forward to meeting you. For more information about the registration and
orientation please call us at (088) 355 ~ 5000.
Sincerely,
James Reid
Director of Admissions
6 When you are done, save your work in the folder in step 1. You will submit
this folder to your teacher through his/ her email. As soon as you submit,
change the folder name into: familyname_firstname_section_ MOGCHS
University Mail Merge Lesson 1.2 Advance Techniques in PowerPoint
Animation and Timing in PowerPoint
Animation is the process of making the illusion of motion and the illusion of
change by means of the rapid succession of sequential images that minimally differ
from each other.
Microsoft PowerPoint provides several animation styles in different categories,
namely, Entrance, Emphasis, Exit and Motion Paths. Animations make your
presentation more dynamic.
If you want to put animations in your presentation, all you have to do is go to
the Animations Tab and click Add Animations. From there, you can find various
animations types for entrance, emphasis, exit and motion paths.
a ee oe
x OF
Inserting Hyper
A hyperlink which is frequently stated as “links” is a text or image on the
screen that you can click on to jump to another file or within the existing file. When
you hover your pointer over a hyperlink, either it is text or an image, the arrow
changes into a small pointing hand, called hyperlink cursor. It is usually activated
by clicking on the text or image. Text hyperlinks are usually in color blue and
underlined
at Hyperlinks in PowerPoint allow you to another slide in the current
presentation, another slide in a different presentation, another file or webpage, or
email address.
Steps:
1. To insert a Hyperlink, click the word or the image then click the Insert tab and
look for Hyperlink or Link in other versions of MS PowerPoint. Click on the
choices on where you will ink the image or the word. After that, click OK.
WHAT CAN IDO
ACTIVITY 1.3: Let’s Practice
DIRECTIONS: Adapt a Filipino legend story and create a storyboard using
PowerPoint presentation. Place pictures and animations in your story. Place texts as
descriptions for the storyboard or dialogue cloud for the conversation of characters.
Save you're your using this file name: PPTLEGEND_FAMILY NAME_FIRST
NAME_GRADE & SECTION. Check the rubrics on how you will be graded. Send
your work through your teacher's email address.
22 Rubric
Criteria
The work
demonstrates
superior creativity
and originality in the
selection of the
visuals.
Artwork exhibits
masterful execution
of animations. Skilful
Use of entrance,
exits, emphasis, and
motion paths are
shown through its
proper timing.
Color choice and
application enhances
the idea being
expressed
The use of color is
attractive and
appealing.
The
dem:
work The work
jonstrates demonstrates
gooduse of |_average use
creat
tivity and of creativity
originality in and originality
the selection inthe
ofthe visuals, selection of
the visuals.
Artwork Composition
exhibits good demonstrates
execution of
limited
animations. knowledge of
Proper use of
erie execution of
exits, animations:
‘emp!
hasis, and Entrance,
motion paths exits,
are shown emphasis, and
motion paths
‘somewhat in
proper timing
Artwork Color choice
exhibits good and.
choice. Color application
is effective in shows some
‘expressing the knowledge of
idea,
color theory
and
relationships,
23
The work.
demonstrates
litte evidence
of creativity
and originality,
in the selection
of the visuals.
Ideas are
expressed with
no unity in
presentation.
Ideas could
have been
expressed
better with
other color
choices and
better
application. SY
Lesson 1.3 Advance Techniques in Excel
Advance and Complex Calculations in Excel
Complex formula is the combination of
3+16(1141-4)]+8x2
more than two simple formulas. One of the key B34 /6(8)/+8x2
features of excel is the ability to calculate MM 34+48+8x2
B 346x2
complex formulas. There are four basic = Cu) “svyy
computation uses in excel. Namely addition, GY 5 osuaycom
subtraction, multiplication, and division. When solving complex problems, Excel
follows the PEMDAS. PEMDAS is an acronym for the words: parenthesis,
exponents, multiplication, division, addition, and subtraction.
Relative Reference
/ Allcell references are called relative references.
/ When copied across multiple cells, they change based on the relative position
of rows and columns.
Absolute Reference
/ These are cell references that do not change when copied or filled.
/ You can use an absolute reference to keep a row and/or column constant.
/ These reference cells can be made constant by inserting $ sign in between or
before the row and column. Example:
$A$2_| The column and the row do not change when copied
‘A$2_| The row does not change when copied.
$A2_| The column does not change when copied.
Functions
/ These are predefined formula that performs calculations using specific values
in a particular order.
/ The parts of a function are:
24 Equal sign
Function Library
Function Name Argument
&\> &
FN aed
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IF formula in Excel
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The IF function can perform a logical test and return one value for a
TRUE result, and another for FALSE result. More than one condition can be
tested by nesting IF functions. The IF function can be comt
functions like AND and OR.
Syntax: =IF(logical_test,[value_if_true],[value_if_false])
ed with logical
+ logical_test is a value or logical expression that can be evaluated as
‘TRUE or FALSE.
+ value_if_true (optional) is the value to return when logical_test
evaluates to TRUE.
+ value_if_false (optional) is the value to return when logical_test
evaluates to FALSE.
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25 “© VLOOKUP
The VLOOKUP function performs a vertical lookup by searching for a
value in the first column of a table and returning the value in the same row in
the index_number position.
The VLOOKUP function is a builtin function in Excel that is
categorized as a Lookup/Reference Function. It can be used as a worksheet
function in Excel. As a worksheet function, the VLOOKUP function can be
entered as part of a formula in a cell of a worksheet.
‘Syntax:
=VLOOKUP(lookup_value,table_array,col_index_num,[range_lookup])
E1, A2:B6, 2 FALSE)
Look up this valu, this range, return a match from this column, search Far exact match
Steps:
4. Identify a column of cells you'd + Se.
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it 2 [BianCoty ——anaobuiein, A287
case, that is column D entitled ; Sencste Manin ine,
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MRR. 5 [Beem Fer isa ‘a7
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2. Select ‘Function’ (Fx) > VLOOKUP ones ss
and insert this formula into your isc =
highlighted cell. :
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new data. The first criteria is ‘or dei
your lookup value. This is the { fic", Ses
value of your spreadsheet that > som:
has data associated with it,
which you want Excel to find and
retum for you. To enter it, click
con the cell that carries a value
you're trying to find a match for. =
In our example, shown above, ®
its in cell AZ. Youll start
3, Enter the lookup value for our! x vj sw)
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migrating your new data into D2, since this cell represents the MRR of the
customer name listed in A2.
Enter the table array of the spreadsheet
where your desired data is located. Next to
the "table array” field, enter the range of cells
you'd like to search and the sheet where
these cells are located, using the format
shown in the screenshot above. The entry
above means the data we're looking for is ina
spreadsheet titled "Pages" and can be found
anywhere between column B and column K.
Enter the column number of the data you
want Excel to return, Beneath the table array
field, you'll enter the "column index number" of
the table array you're searching through. For
example, if you're focusing on columns B
through K (notated "B:K" when entered in the
“table array" field), but the specific values you
want are in column K, you'll enter "10" in the
ar
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6. Enter your range lookup to find an exact @ © famiesviaee
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value. LOOKUP.
looky = 0
In the given example, which concerns
monthly revenue, you want to find exact | tbeamy = (0
Pages 5
cakindexsum = 10
through. To do this, enter "FALSE" in the | 1
matches from the table you're searching
“range lookup" field. This tells Excel you want | ‘reset =a
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to find only the exact revenue associated with
each sales contact, However, if you want
Excel to look for an approximate match
instead of an exact match. To do so, simply enter TRUE instead of FALSE in
the fourth field shown above.
7. Click ‘Done’ (or ‘Enter’) and fill vioow + x vse -woorur(ozPagestexio,aise)
your new column. 1 Customer Name Email Adress Oat Signed MRR
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