Project: ABB Norway SAP Ecc 6.

0 Implementation

Financial Accounting Module

Customisation Document

Version 1.0

July, 2007

Tata Consultancy Services

Project: ABB Norway SAP Ecc 6.0 Implementation

Tata Consultancy Services

 Project: ABB Norway SAP Ecc 6.0 Implementation

DOCUMENT RELEASE NOTICE

Notice No.: DOC-STD/1

Client : Siemens Information and Communication Network.
Project : SICN – IT services
Document details:
Name Version No. Description
DOC-FI/ 1.2 Financial Accounting Module –
Cust Customization Document

Change Register serial numbers covered: None

The documents or revised pages are subject to document control.
Please keep them up-to-date using the release notices from the distributor of the
document.
These are confidential documents. Unauthorized access or copying is prohibited.
Approved by: Date:

Authorized by: Date:

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Document Revision List

Client : Siemens Information and Communication

Network.
Project : SICN – IT Services
Document Name : Financial Accounting Module – Customisation
Document

Rev Rev Revision Page Prev Action Addendu Rel

# Date Description No Page Taken m/ Notice
No New Page Ref
1 06- Updated 1-
Sep- 109
05

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Table of Contents

1 INTRODUCTION_______________________________________1-1
2 ORGANISATION STRUCTURE_______________________2-2
2.1 Company________________________________________2-2
2.2 Company Codes___________________________________2-4
2.3 Credit Control Area________________________________2-4
2.4 Business Area____________________________________2-5
3 GLOBAL SETTINGS_______________________________3-6
3.1 Company code parameters__________________________3-6
3.2 Maintain Fiscal Year variant_________________________3-8
3.3 Posting period variant_____________________________3-10
3.4 Document types__________________________________3-11
3.5 Posting Key_____________________________________3-12
3.6 Field status variants______________________________3-13
4 SUB - MODULES________________________________4-15
4.1 General Ledger__________________________________4-15
4.1.1 Chart of Accounts__________________________________________4-15
4.1.2 Group Chart of Accounts____________________________________4-16
4.1.3 Assign Company code to Chart of Accounts______________________4-17
4.1.4 Tolerance Groups__________________________________________4-18
4.1.5 Account Group____________________________________________4-24
4.1.6 Automatic Clearing_________________________________________4-25
4.1.7 Tolerances for Group of G/L Accounts__________________________4-26
4.1.8 FI Tolerance Group for Users_________________________________4-27
4.1.9 Permit Negative Posting_____________________________________4-28
4.1.10 Reasons for Reverse Posting________________________________4-29
4.1.11 Adjustment accts for reconciliation___________________________4-29
4.1.12 Adjustment accounts for tax accounts________________________4-30
4.1.13 Define Financial Statement Version__________________________4-30
4.1.14 Balance Carried Forward___________________________________4-31
4.1.15 Integration_____________________________________________4-31
4.2 Accounts Receivables/Accounts Payables______________4-40
4.2.1 Account Groups for Customers________________________________4-40
4.2.2 Assign Number Ranges to Customer Groups_____________________4-41
4.2.3 Account Groups for Vendors__________________________________4-42
4.2.4 Assign Number Ranges to Vendor Groups_______________________4-43
4.2.5 Program Parameters for EDI Incoming Invoices__________________4-44
4.2.6 Cash Discount Received_____________________________________4-46
4.2.7 Payment Difference by Reason________________________________4-47

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4.2.8 Account Determination for OI exchange rate differences____________4-48

4.2.9 Account for Bank Charges___________________________________4-48
4.2.10 Post Translations_________________________________________4-48
4.2.11 Settings for Withholding Tax________________________________4-49
4.2.12 Automatic Outgoing Payments______________________________4-54
4.2.13 Payment Block Reason____________________________________4-68
4.2.14 Dunning_______________________________________________4-70
4.2.15 Special G/L – Down Payments from Customers_________________4-72
4.2.16 DMS – Status Code & Descriptions___________________________4-73
4.2.17 DMS – Action Codes & Descriptions__________________________4-74
4.2.18 DMS – Outcome Codes & Descriptions________________________4-74
4.2.19 DMS – Priority Table______________________________________4-74
4.2.20 DMS – DMC Customer Layout setting for Notes Tickler___________4-74
4.3 Credit Management_______________________________4-74
4.3.1 Define Risk Categories______________________________________4-74
4.3.2 Define Credit Groups_______________________________________4-74
4.3.3 Assign Sales Documents & Delivery Documents__________________4-74
4.3.4 Define Automatic Credit Control_______________________________4-74
4.3.5 Define & Assign Reason for Blocking___________________________4-74
4.4 Bank Accounting_________________________________4-74
4.4.1 Bank Accounts____________________________________________4-74
4.5 Assets Accounting________________________________4-74
4.5.1 Assign Chart of Depreciation to Company Code___________________4-74
4.5.2 Depreciation Areas_________________________________________4-74
4.5.3 Depreciation Area Post to General Ledger_______________________4-74
4.5.4 Account Determination______________________________________4-74
4.5.5 Screen Layout for Master Records_____________________________4-74
4.5.6 Asset Classes_____________________________________________4-74
4.5.7 Document type for Posting Depreciation________________________4-74
4.5.8 Depreciation Key__________________________________________4-74
4.5.9 Period Control Method______________________________________4-74

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1 INTRODUCTION

The purpose of this document is to detail the SAP R/3 Financial Accounting
customization done at Siemens ICN. It starts with Organization Structure
details at SICN & then gives details of sub modules of Finance Module. Within
sub modules, most of the important customization is shown. This document
will be used for the purpose of Knowledge Transition of FI module to TCS
support team.

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2 ORGANISATION STRUCTURE

2.1 Company

Navigation Enterprise structure Definition  Financial Accounting 

Define Company
Transaction SPRO
code

Compa Description Curren Countr

ny cy y
5640 Siemens Communications, Inc. USD US
4376 Siemens Subscriber Networks, L USD US
4470 S' Network Convergence LLC USD US

A Company is an organizational unit in Accounting, which represents a

business organisation according to the requirements of commercial law in a
particular country. A company can comprise one or more company codes.

Note: All company codes for a company must work with the same operational
chart of accounts and fiscal year. The currencies used can be different .

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2.2 Company Codes

Navigation Enterprise structure Definition  Financial Accounting 

Define Company Code
Transaction SPRO
code

Company Description Currency Country

Code
0001 SAP AG Musterfirma DEM DE
0100 Siemens Carrier Networks USD US
0110 Siemens Communications USD US
0120 S' Enterprise Networks USD US
0130 Optisphere Networks Inc USD US
0199 S' ICN Elimination Co. USD US
0200 Siemens Network Conv USD US
0250 LLC USD US
0300 Siemens Home & Off USD US
0310 ComDev USD US
0350 Myrio Corporation USD US
0400 Info. & Comm. Mobile LLC USD US
0900 Chantry Networks Corp USD US
US01 S'Subscriber Networks LLC USD US
SSN- Global Services

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Country Template US

The company code is an organizational unit used in accounting. It is used to

structure the business organization from a financial accounting perspective

2.3 Credit Control Area

Navigation Enterprise structure Definition  Financial Accounting 

Define Credit control area
Transaction SPRO
code

Credit Control Description

Area
0100 Credit control area SICN
0120 Credit control area SICN
0130 Credit control Optisphere
0200 Credit control area S'Network Conv
0250 Credit control area Siem Home & Off
0300 Credit control area SICM
0350 Credit control area Chantry

The credit control area is an organizational unit that specifies and checks a
credit limit for customers. It is not possible to assign a company code to
more than one control area. Within a credit control area, the credit limits
must be specified in the same currency.
Here we define default risk category, credit limit & representative group.

Credit control area 0120 has default credit limit as USD3999 & risk category
as ‘EN4’.

2.4 Business Area

Navigation Enterprise structure Definition  Financial Accounting 

Define Business Area
Transaction SPRO
code

Business Area Description

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ACS ACS
ACSS ACCESS
AIN Siemens CPE
BROD BROADBAND
BUSW Business Switching
CC Call Centers
CORP CORPORATE
DANT Data Networking
DATA DATA
DCO DCO
ELIM Consolidation Eliminations
ENSW Enterprise Switching
EWSD EWSD
INTR USI
INV1 Minority Investments
IP IP Solutions
MISC Technology Solutions
MM Multimedia Messaging
NE Optical AT&T
OTH Other
SRS Resale Business
TMN Optical MCI
TRAN Optical Networks
WIRE Wireless Modules
WLAN Wireless Lan
Z001 ATM Wireless
Z002 Accession
Z003 ICM: GSM 1 Core
Z004 ICM: Enabled Solutions
Z005 Integrated Services
Z006 SURPASS
Z007 ICM: Network Management
Z008 Converged Access AGW COC
Z009 NGN RDC
Z010 EWSD RDC
Z011 Optical Networks RDC
ZGSC Global Services

Business area is an organizational unit within accounting that represents a

separate area of operations or responsibilities in a business organization.

Business area can be used across company codes.

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3 GLOBAL SETTINGS

3.1 Company code parameters

Navigation Financial Accounting  Financial Accounting Global settings

 Company code  Enter Global parameters
Transaction SPRO
code

Co Company Name City Country Currency Language

code
0001 SAP AG Musterfirma Walldorf DE DEM DE

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0100 Siemens Carrier Boca US USD EN

Networks Raton FL
0110 S'Info & Comm Boca US USD EN
Networks Raton FL
0120 S' Enterprise Boca US USD EN
Networks Raton FL
0130 Optisphere Networks Boca US USD EN
Inc Raton FL
0199 S' ICN Elimination Boca US USD EN
Co. Raton FL
0200 Siemens Network Westford US USD EN
Conv LLC MA
0250 Siemens Home & Off DALLAS US USD EN
ComDev
0300 Myrio Corporation Bothell, US USD EN
WA
0310 Info. & Comm. Info. & US USD EN
Mobile LLC Comm.
Mobile
LLC
0350 Chantry Networks Chantry US USD EN
Corp Networks
Corp
0400 S'Subscriber Dallas, TX US USD EN
Networks LLC
0900 SSN Global services Dallas, TX US USD EN
US01 Country Template US United US USD EN
States of
America

In this activity, we can make various global specifications for the company
code. Some of the important parameters attached here include

Chart of accounts, Company, Credit control area, Fiscal year variant, Field
status variant, Posting period variant

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3.2 Maintain Fiscal Year variant

Navigation Financial Accounting  Financial Accounting Global settings

 Fiscal year  Maintain Fiscal year variant
Transaction SPRO
Company code
code Fiscal Year Variant
0001 FY
0100 FY
0110 FY
0120 FY
0130 FY
0199 FY
0200 FY
0250 FY
0300 FY
0310 FY
03500400
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0900 FY
US01 FY
FY
 Project: ABB Norway SAP Ecc 6.0 Implementation

Here we define how many periods are defined in a fiscal year along with
special periods. We also define whether fiscal year variant is year dependant
or not.

SICN has Normal = 12 & Special =1 periods.

Subsequent to this we assign this fiscal year variant to company codes.

Same FY variant can be attached to various company codes.

3.3 Posting period variant

Navigation Financial Accounting  Financial Accounting Global settings

 Document  Posting Periods Define variants for Open
Posting periods
Transaction SPRO
code

Variant Name
0100 S’ Information & Comm.
Networks
0110 S’Info & Comm Networks
0120 S’ Enterprise Networks
0130 Optisphere Networks Inc
0199 S’ ICN Elimination Co.
0200 Unisphere Solutions Inc.
0250 Siemens Home & Off ComDev
0300 OPUS
0310 Communication on Air
0350 Chantry Networks
0400 Siemens Comm. Systems
0900 Global services

In this activity, we define variants for open posting periods.

These variants are then assigned to the company codes. Ideally for each of
the company codes we should have different variants.

For each variant we can open or close periods for posting in FI.

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3.4 Document types

Navigation Financial Accounting  Financial Accounting Global settings

 Document  Document header  Define document
types for FI document
Transaction SPRO
code

In this activity we create document types for customer, vendor and general
ledger business transactions in Financial Accounting. Document types
differentiate business transactions and control document filing.
We specify a number range for each document type. Document numbers are
chosen from this number range. We can use one number range for several
document types.

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Document types are valid for all clients. We specify a number range key for
each document type. We create the desired number range intervals for each
number range key based on the company code. This means that we can
specify intervals of different sizes for the same number range

3.5 Posting Key

Navigation Financial Accounting  Financial Accounting Global settings

 Document  Line item  Controls  Define posting Key
Transaction SPRO
code

In this activity we define posting keys. Users specify a posting key before
entering a line item. The posting key controls how the line item is entered
and processed.
For each posting key, we define among other things:
 which side of an account can be posted to,

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 which type of account can be posted to, and

 which fields the system displays on the entry screens and whether an
entry must be made (field status)

3.6 Field status variants

Navigation Financial Accounting  Financial Accounting Global settings

 Document  Line item Controls  Maintain Field
status variants
Transaction SPRO
code

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In this activity we can define and edit field status variants and groups. We
group several field status groups together in one field status variant. We
assign the field status variants to a company code in the activity assign
company code to field status group. This allows us to work with the same
field status groups in any number of company codes

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4 SUB - MODULES

4.1 General Ledger

4.1.1 Chart of Accounts

Navigation Financial Accounting  General ledger Accounting  G/L

accounts  Master records  Preparations Edit Chart of
Accounts Lits
Transaction OB13
code

The Chart of Accounts is a variant which contains the structure and the basic
information about general ledger accounts. Defined with a 4 character
identifier, it defines the components viz. Language, length of the G/L account
number, Group chart of accounts and status of blocking.

The following components are defined for COA1 chart of accounts:

Chart of Accounts COA1

Description Siemens Information & Communication Networks
COA
Maintain Language English
Length of G/L account 7
number
Controlling Integration Manual creation of cost elements
Group chart of accounts SC01
Status (Blocked / Unblocked
Unblocked)

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4.1.2 Group Chart of Accounts

Navigation Financial Accounting  General ledger Accounting  G/L

accounts  Master records  Preparations Edit Chart of
Accounts Lits
Transaction OB13
code

If a Group Chart of Accounts is entered into the Chart of Accounts, the

system makes the field “Group account number” a required field in the G/L
master account and verifies that the group account number entered exists in
the Group Chart of Accounts.

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4.1.3 Assign Company code to Chart of Accounts

Navigation Financial Accounting  General ledger Accounting  G/L

accounts  Master records  Preparations  Assign
company code to Chart of accounts
Transaction OB62
code

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4.1.4 Tolerance Groups

For G/L Accounts

Navigation Financial Accounting  General ledger Accounting 

Business Transactions  Open item clearing  Clearing
differences  Define Tolerance Groups for G/L Accounts
Transaction SPRO
code

In the above configuration we can define the following

1) Maximum revenue difference on clearing. Differences up to the
amount specified are automatically posted by the system as
increasing profits. To do this, the system creates new line items.

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2) Maximum Expense difference on clearing. Differences up to the

amount specified are automatically posted by the system as
reducing profits.
3) Clearing differences up to the percentage rate specified here are
accepted and posted by the system automatically. The percentage
rate only applies if the difference is to be posted as revenue.
4) Clearing differences up to the percentage rate specified here are
automatically accepted and posted by the system. The percentage
rate only applies if the difference is to be posted as an expense.

For Employees / Users

Navigation Financial Accounting  General ledger Accounting 

Business Transactions  Open item clearing  Clearing
differences  Define Tolerance Groups for Employees
Transaction SPRO
code

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The maximum amounts are defined per company code in tolerance groups.
This is the area where processing of payment differences is controlled.
Here it is possible to define upper limit for the following:
1) the total amount per document
2) the amount per customer/vendor item
3) the cash discount percentage a user with this tolerance group is able
to grant.

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Tolerance Group Company code

0100
0110
0120
0130
0199
0200
0250
0300
0310
0350
0400
0900
GRIR 0100
GRIR 0110
GRIR 0120
GRIR 0130
GRIR 0199
GRIR 0200
GRIR 0250
GRIR 0300
GRIR 0310
GRIR 0350
GRIR 0400
GRIR 0900
Z001 0100
Z001 0110
Z001 0120
Z001 0130
Z001 0199
Z001 0200
Z001 0250
Z001 0300
Z001 0350
Z001 0400
Z001 0900
Z002 0100
Z002 0110
Z002 0120
Z002 0130
Z002 0199
Z002 0200
Z002 0250
Z002 0310
Z002 0350
Z002 0400
Z002 0900
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4.1.5 Account Group

Navigation Financial Accounting  General ledger Accounting  G/L

accounts  Master records  Preparations  Define
account group
Transaction SPRO
code

When creating a G/L account, we must specify an account group.

The account group determines:
a) the interval in which the account number must be
b) which fields are required and optional entries when creating and
changing master records

c) which fields are suppressed when creating and changing master data.

It enables us to control the layout of screens.

We use account groups to combine accounts according to the above criteria
(for example, a P&L account group, asset account group and material
account group).

Account Group Name From To

BS01 Balance Sheet 0 4999999
PL01 Accounts 5000000 9999999
PL02 Profit & Loss Accounts 5000000 9999999
RC01 P & L - Automatic 0 4999999
RC02 Postings 0 4999999
BS01 Reconciliation Accounts 0 499999
PL01 Fixed Asset Recon. 50000 999999
RC01 Accounts 0 499999
Balance Sheet
Accounts
Profit & Loss Accounts
Reconciliation Accounts

4.1.6 Automatic Clearing

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Open Item clearing  Prepare
automatic clearing
Transaction SPRO
code

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In this activity we enter the criteria for grouping an account's open items for
automatic clearing. The clearing program clears the open items that are
grouped together if their total balance equals zero in local and foreign
currency.

We must enter the following standard criteria:

 account type

 account number or a number interval

We can also enter a further five criteria

Acc Type Acct From Acct To Criteria 1 Criteria 2 Criteria 3

D 1 9999999 ZUONR GSBER
S 2100019 ZUONR GSBER
S 2110019 ZUONR GSBER
S 2110040 ZUONR GSBER
S 2168009 WRBTR GSBER
S 2200010 ZUONR GSBER
S 2350000 ZUONR GSBER
S 2421100 ZUONR GSBER
S 2421111 ZUONR GSBER
S 2580100 WRBTR GSBER VBUND
S 2720101 ZUONR GSBER
S 2720102 ZUONR GSBER
S 2720201 ZUONR GSBER
S 2730000 WRBTR GSBER
S 2760102 WRBTR GSBER
S 2760103 WRBTR GSBER
S 2786000 WRBTR GSBER
S 2860000 WRBTR GSBER
S 2880111 ZUONR GSBER
S 2880114 ZUONR GSBER
S 2880130 ZUONR GSBER
S 2880140 ZUONR GSBER
S 3981000 WRBTR GSBER
S 3982000 WRBTR GSBER
S 3984000 WRBTR GSBER
S 3989000 WRBTR GSBER
S 4100120 WRBTR GSBER
S 4100123 BELNR GSBER
S 4100124 WRBTR GSBER
S 4100901 EBELN EBELP GSBER

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S 4410102 WRBTR GSBER

S 4410104 ZUONR
S 4410105 WRBTR GSBER
S 4410108 ZUONR GSBER
S 4410119 ZUONR GSBER
S 4410121 ZUONR GSBER
S 4510100 WRBTR GSBER VBUND
S 4530100 WRBTR GSBER VBUND
S 4580100 WRBTR GSBER VBUND
S 4711001 WRBTR GSBER
S 4723101 ZUONR GSBER
S 4723201 ZUONR GSBER
S 4760000 WRBTR GSBER
S 4779199 ZUONR GSBER
S 4970000 WRBTR GSBER
4990100 ZUONR GSBER

4.1.7 Tolerances for Group of G/L Accounts

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Open Item clearing  Clearing
differences Define Tolerance group
Transaction SPRO
code
For G/L account clearing, tolerance groups define the limits within
which differences are accepted and automatically posted to predefined
accounts. The groups defined here can be assigned in the general ledger
account master record.

Co. Tol. Description Debit Credit Per Per

Code Grou Dr. Cr.
p
0100 Siemens Default 0.00 0.00 0.0 0.0
0100 GRIR Tolerance 35,000.0 35,000. 99.9 99.9
0110 GR/IR Tolerance 0 00 0.0 0.0
0110 GRIR Siemens Default 0.00 0.00 99.9 99.9
0120 Tolerance 35,000.0 35,000. 0.0 0.0
0120 GRIR GR/IR Tolerance 0 00 99.9 99.9
0130 Siemens Default 0.00 0.00 0.0 0.0
0130 GRIR Tolerance 35,000.0 35,000. 99.9 99.9
0200 GR/IR Tolerance 0 00 0.0 0.0
0200 GRIR Siemens Default 0.00 0.00 99.9 99.9

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0250 Tolerance 35,000.0 35,000. 0.0 0.0

0250 GRIR GR/IR Tolerance 0 00 99.9 99.9
0310 Siemens Default 0.00 0.00 0.00 0.00
0310 GRIR Tolerance 35,000.0 35,000. 99.9 99.9
0350 GR/IR Tolerance 0 00 0.00 0.00
0350 GRIR Siemens Default 0.00 0.00 99.9 99.9
0400 Tolerance 35,000.0 35,000. 0.00 0.00
0400 GRIR GR/IR Tolerance 0 00 99.9 99.9
Siemens Default 0.00 0.00
Tolerance 35,000.0 35,000.
GR/IR Tolerance 0 00
Siemens Default 0.00 0.00
Tolerance 35,000.0 35,000.
GR/IR Tolerance 0 00
Siemens Default 0.00 0.00
Tolerance 35,000.0 35,000.
GR/IR Tolerance 0 00

4.1.8 FI Tolerance Group for Users

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Open Item clearing  Clearing
differences Define Tolerance group for employess
Transaction SPRO
code
In this activity we can define different amount limits for our employees. We
use these limits to determine:
 The maximum amount for which an employee is permitted to post a
document
 The maximum line item amount an employee is permitted to enter in a
customer, vendor or general ledger account
 The percentage amount an employee can enter in a line item
 The maximum acceptable payment difference

Tolerance Group Company Code

0100
0110
0120
0130
0199
0200
0250

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0300
0310
0350
0400
0900
GRIR 0100
GRIR 0110
GRIR 0120
GRIR 0130
GRIR 0200
GRIR 0250
GRIR 0310
GRIR 0350
GRIR 0400
GRIR 0900
Z001 0100
Z001 0110
Z001 0120
Z001 0130
Z001 0200
Z001 0250
Z001 0310
Z001 0350
Z001 0400
Z001 0900
Z002 0100
Z002 0110
Z002 0120
Z002 0130
Z002 0199
Z002 0200
Z002 0250
Z002 0310
Z002 0350
Z002 0400
Z002 0900

4.1.9 Permit Negative Posting

Navigation Financial Accounting  General ledger Accounting 

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Business transactions  Adjustment posting  Permit

negative posting
Transaction SPRO
code

Co. Company Name City Negative

Posting
0001 SAP AG Musterfirma Waldorf
0100 Siemens Carrier Networks Boca Raton FL No
0110 S'Info & Comm Networks Boca Raton FL No
0120 S' Enterprise Networks Boca Raton FL No
0130 Optisphere Networks Inc Boca Raton FL No
0199 S' ICN Elimination Co. Boca Raton FL No
0200 Siemens Network Conv Westford MA No
0250 LLC DALLAS No
0300 Siemens Home & Off Colorado Springs CO No
0310 ComDev Boca Raton FL No
0350 Opuswave Networks, Inc. Waltham,MA No
0400 Info. & Comm. Mobile LLC Dallas, TX No
0900 Chantry Networks Corp Dallas, TX No
US01 S'Subscriber Networks United States of No
LLC America
SSN- Global Services
Country Template US

4.1.10 Reasons for

Reverse Posting

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Adjustment posting  Reason for
reversal
Transaction SPRO
code

In this activity we define the reasons for making a reverse posting or

reversal. The reason for reversal is displayed in the reversed document. It
also controls:

 Whether an alternative posting date is allowed

 Whether a reversal document is comprised of negative postings

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Reaso Text Neg. Alt

n Postin Postin
g g Date
Z1 Reverse Entry - Conversion No Yes
Z2 Reverse Entry - Error No Yes
Z3 Incorrect Vendor/Customer No Yes
Z4 Duplicate Invoice No Yes
Z5 Incorrect Invoice Amount No Yes
Z6 Payment Not Needed No Yes
Z7 Original Payment Not Received No Yes
Z8 Reverse Accrual No Yes
______________________________________
__

4.1.11 Adjustment accts

for reconciliation

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Closing  Regrouping
Transaction SPRO
code

Reconciliation Account Adjustment Account

2020010 2020019
2100010 2100019
2110010 2110019
2110030 2110039
2110035 2110039
2120010 2120019
2421110 2421119
2421199 2421119
2520100 2580100
2521100 2580100
2950005 2950009
4100901 4100120
4410101 4410102
4410104 4410102
4520100 4580100

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4520110 4580100
4530101 4530100
4779120 4779199

4.1.12 Adjustment
accounts for tax accounts

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Closing  Regrouping
Transaction SPRO
code

Reconciliation Account Adjustment Account

4723101 4723101
4723201 4723201

4.1.13 Define Financial

Statement Version

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Closing  Documenting
Transaction SPRO
code

In this activity:

 We define the versions we need to create a balance sheet and profit

and loss statement.

We can define versions for a specific chart of accounts, for a group chart
of accounts, or without any specific assignment.
 We then determine the financial statement items for our version.

We assign groups of accounts to the items at the lowest levels of the

hierarchy. We can select the criteria that determine which items the
accounts are displayed in. For example, accounts or groups of accounts
can be assigned to particular items based on their balance

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Fin Stat Description Language Chart of

Version Accounts
Z001 Siemens Information & ENG COA1
Communication Network

4.1.14 Balance Carried

Forward

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Closing  Carry forward
Transaction SPRO
code

We assign a retained earnings account to each P&L account by specifying a

P&L statement account type in the chart of accounts area of each P&L
account.
At the end of a fiscal year, the system carries forward the balance of the P&L
account to the retained earnings account. we can define one or more P&L
statement account types per chart of accounts and assign them to retained
earnings accounts.

P & L Statement Account

X 3270100

4.1.15 Integration

[Link] Asset Accounting

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Integration  Asset Accounting 
Assign G/L Accounts
Transaction SPRO
code

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[Link] Materials Management

Navigation Financial Accounting  General ledger Accounting 

Business transactions  Integration  Materials
Management  Define Accounts for Material Management
Transaction OBYC
code

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Chart of Accounts Transaction G/L Account

COA1 DIF (Materials 6020006

Management small
difference)

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Chart of Accounts Transaction G/L Account

COA1 KDM (Materials 2020021

Management Exchange
rate difference)

Chart of Accounts Transaction G/L Account

COA1 WRX (GR/IR Clearing 4410104

account)

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4.2 Accounts Receivables/Accounts Payables

4.2.1 Account Groups for Customers

Navigation Financial Accounting  Accounts Receivables  Customer

Accounts  Master Records  Define Account group
Transaction SPRO
code
In this step, we determine the account groups for customers.
We can also define reference account groups for one-time accounts. We can
use these to control the fields of the one-time account screen so that, for
example, certain fields are displayed as required fields or are hidden
We use the account group to determine:

 the interval for the account numbers

 whether the number is assigned internally by the system or externally
by the user (type of number assignment)
 whether it is a one-time account
 which fields are ready for input or must be filled when creating and
changing master records (field status)

Group Name
0001 Sold-to party
0002 Ship-to party
0003 Payer
0004 Bill-to party
0005 Prospective customer
0006 Competitor
0007 Sales partner
0012 Hierarchy node
0020 Named List Of Accounts
0100 Distribution center
0110 Branch w/o [Link]
0120 Branch with [Link]
0130 Branch with external billing
0140 Assortment (obsolete,don't use
0150 Franchisee
0160 Wholesale customer
0170 Consumer
CPD One-time customers

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CPDA One-time customer

DEBI General customers
ICN ICN Sales partner
INST Install Site
J3G Construction site
KUNA General customers
SSC0 Forecast Customer
VVD TR-LO customer
ZCES EN - CE Ship To
ZCID EN Enterprise Company ID
ZCL Confirmation Letter
ZCRD CN Parent Company (Credit)
ZDST EN Sales District Addresses
ZEBL EN Enterprise Bill-to Party
ZEEN EN Enterprise Number
ZEIN EN Install Site/End User
ZEPR EN Prospective Customer
ZESH EN Ship-to party
ZESO EN Enterprise Sold-to Party
ZSHO Head Office A/c for CL Plus

4.2.2 Assign Number Ranges to Customer Groups

Navigation Financial Accounting  Accounts Receivables  Customer

Accounts  Master Records  Assign number range to
customer Account group
Transaction SPRO
code

In this step we assign the number ranges we created in the preceding step to
the account groups for customers. We can use one number range for several
account groups

Group Name No. Range

0001 Sold-to party 01
0002 Ship-to party 50
0003 Payer 01
0004 Bill-to party 01
0005 Prospective customer
0006 Competitor
0007 Sales partner
0012 Hierarchy node
0020 Named List Of Accounts 01
0100 Distribution center XX

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0110 Branch w/o XX

0120 [Link] XX
0130 Branch with XX
0140 [Link] XX
0150 Branch with external XX
0160 billing XX
0170 Assortment
CPD (obsolete,don't use XX
CPDA Franchisee XX
DEBI Wholesale customer 01
ICN Consumer
INST One-time customers
J3G One-time customer 02
KUNA General customers XX
SSC0 ICN Sales partner
VVD Install Site VD
ZCID Construction site Z2
ZCL General customers 25
ZCRD Forecast Customer XX
ZDST TR-LO customer XX
ZEBL EN Enterprise Company Z1
ZEEN ID Z4
ZEIN Confirmation Letter Z3
ZEPR CN Parent Company Z6
ZESH (Credit) 01
ZESO EN Sales District Z4
ZSHO Addresses Z7
EN Enterprise Bill-to
Party
EN Enterprise Number
EN Install Site/End User
EN Prospective
Customer
EN Ship-to party
EN Enterprise Sold-to
Party
Head Office A/c for CL
Plus

4.2.3 Account Groups for Vendors

Navigation Financial Accounting  Accounts Receivables  Vendor

Accounts  Master Records  Define Account group
Transaction SPRO

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code

In this step, we determine the account groups for vendors.

We can also define reference account groups for one-time accounts. We can
use these to control the fields of the one-time account screen so that, for
example, certain fields are displayed as required fields or are hidden
We use the account group to determine:

 the interval for the account numbers

 whether the number is assigned internally by the system or externally
by the user (type of number assignment)
 whether it is a one-time account
 which fields are ready for input or must be filled when creating and
changing master records (field status)

Group Name
0001 Vendor
0002 Goods supplier
0003 Alternative payee
0004 Invoice presented by
0005 Forwarding agent
0006 Ordering address
0007 Plants
0012 Hierarchy nodes
0100 Vendor distribution center
ADDR Alternate Addresses
BANK Bank EDI Vendors
CPD One-time vendors
CPDL One-time vendors
DARL Lender
DROP Drop Ship Vendors
EMPL Accounts payable
KRED Accounts payable
LIEF Vendors
MNFR Manufacturer ([Link])
REIS Commercial traveller
VERT Representative
ZEDI PO Partner EDI eg SVSSEDIS
ZVHO HO Accounts for CL Plus - Vend

4.2.4 Assign Number Ranges to Vendor Groups

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Navigation Financial Accounting  Accounts Receivables  Vendor

Accounts  Master Records  Assign number range to
vendor account group
Transaction SPRO
code

In this step we assign the number ranges we created in the preceding step to
the account groups for vendors. We can use one number range for several
account groups

Group Name [Link]

0001 Vendor XX
0002 Goods supplier XX
0003 Alternative payee XX
0004 Invoice presented by XX
0005 Forwarding agent XX
0006 Ordering address XX
0007 Plants XX
0012 Hierarchy nodes 01
0100 Vendor distribution XX
ADDR center 03
BANK Alternate Addresses BK
CPD Bank EDI Vendors 02
CPDL One-time vendors XX
DARL One-time vendors 01
DROP Lender 09
EMPL Drop Ship Vendors 04
KRED Accounts payable 02
LIEF Accounts payable VD
MNFR Vendors XX
Manufacturer 01
REIS ([Link]) 01
VERT Commercial traveller XX
ZEDI Representative
ZVHO PO Partner EDI eg Z1
SVSSEDIS
HO Accounts for CL Plus
- Vend

4.2.5 Program Parameters for EDI Incoming Invoices

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Incoming Invoices  EDI

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Transaction SPRO
code

In this step, we maintain the control parameters for posting EDI incoming
invoices or EDI incoming credit memos and for constants such as posting key
and document type.

The following parameters are to be maintained:

 Transfer indicator

Here we enter information on the invoice transmitted by the EDI partner.

For example, specify:
 Whether or not the amounts transmitted by the partner are taxed

 Whether a batch input session is to be created, instead of posting

directly

 Posting specifications

For the posting specifications, specify for example:

 Which document type is to be used if an invoice is transmitted via
EDI

 Which posting key is to be used for debit/credit postings to G/L

accounts and vendor accounts

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4.2.6 Cash Discount Received

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Account for
cash discount
Transaction SPRO
code

In this step, we define the account numbers of your cash discount received
accounts. The system posts the cash discount amount to these accounts
when clearing open items.

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4.2.7 Payment Difference by Reason

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Define
Account for under/over payment
Transaction SPRO
code

In this activity we define the numbers of revenue and expense accounts to

which the system posts if the following requirements are fulfilled:

 There is a difference in payment. The difference can result from an

underpayment or an overpayment.

 The difference is within the tolerance limits for an automatic

adjustment posting.

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Transaction G/L Account

ZDI 6741100

4.2.8 Account Determination for OI exchange rate differences

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Define
Account for exchnage rate difference
Transaction SPRO
code

In this step we define the numbers of the accounts to which realized

exchange rate differences are posted automatically when clearing open
items.

When clearing open items, the system posts realized gains or losses (realized
exchange rate differences). We therefore define expense accounts and
revenue accounts

G/L Account Currency Currency Loss Gain

type
4520100 CAD 10 6759200 6759100
4520100 EUR 10 6759200 6759100
4520100 GBP 10 6759200 6759100
4520100 JPY 10 6759200 6759100

4.2.9 Account for Bank Charges

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Define
Account for bank charges
Transaction SPRO
code

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In this step, you define the account numbers of your bank charges accounts.
The system posts the charges amount you specify for a bank item when
settling payment to these accounts.

Transaction G/L Account

BSP 6679002

4.2.10 Post Translations

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Enable
translation posting
Transaction SPRO
code

For every company code, we determine whether translation gains or losses

are to be posted for clearing open items in foreign currency

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4.2.11 Settings for

Withholding Tax

[Link] Maintain Tax Codes

Two-digit code that represents the specifications used for calculating and
displaying tax.

Examples of the specifications defined under the tax code are:

 Tax rate
 Type of tax (input tax or output tax)
 Calculation method ( % included or % separate)

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Outgoing
payments Global settings  Carry out and Check Settings
for Withholding Tax  Maintain Tax codes
Transaction OBC7
code

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[Link] Maintain Formulas

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Outgoing
payments Global settings  Carry out and check settings
for Withholding Tax  Maintain Formulas
Transaction OB98
code

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[Link] Maintain Type of Recipient for Vendors

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Outgoing
payments Global settings  Carry out and check settings
for Withholding Tax  Maintain Types of Recipient
Transaction SPRO
code

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[Link] Define Accounts for Withholding Tax

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Outgoing
payments Global settings  Carry out and check settings
for Withholding Tax  Define Accounts for Withholding Tax
Transaction OBYS
code

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4.2.12 Automatic
Outgoing Payments

[Link] Set-up All Company codes for Payment Transactions

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Automatic
Outgoing Payments  Payment Method / Bank selection for
Payment program  Set-up All Company codes for Payment
Transactions
Transaction SPRO
code

In this activity, we make specifications for all company codes involved in

payment transactions.

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For each company code, we make the following specifications:

 Paying company code

 Separate payment per business area

 Use payment method supplements

 Cash discount and tolerance

 Special G/L transactions

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[Link] Set-Up Paying Company codes for Payment Transactions

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Automatic
Outgoing Payments  Payment Method / Bank selection for
Payment program  Set-up Paying Company codes for
Payment Transactions
Transaction SPRO
code

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[Link] Set-Up Payment Methods per Country for Payment

Transactions

Payment Method: Specifies how payment is to be made: check, bill of

exchange, or bank transfer.

Prerequisites that have to be met are defined so that a payment method can
be used (for example, bank information is necessary for transfers, the
address for checks, limits for tax reporting, etc.).

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Automatic
Outgoing Payments  Payment Method / Bank selection for
Payment program  Set-up Payment Methods per Country
for Payment Transactions
Transaction SPRO

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code

In this activity, we specify which payment methods are to be used in each

country. We enter the following details for the payment method
 Payment method either for incoming or outgoing payments

 Characteristics for classifying payment method

 Required entries in master record

 Posting specifications

 Which procedure is to be used to issue the accompanying payment

form

Country Name Payment Name

Method
US USA B A/P - Checks Fed Express BR
C PAYROLL - CHECK
D PAYROLL - Direct Deposit
E A/P - EDI w/o Mailed Remit Adv
F A/P - EDI w/ Faxed Remit Advic
G A/P - EDI w/ Mailed Remit Adv
H A/P – Emergency checks
I ICC Direct Debit
K A/P - Checks Mailed to Vendor
L A/P - Checks Fed Express LM
O A/P - Opuswave Fedex
R A/P - Santa Clara Fedex to tax
S A/P - HR Santa Clara Fedex
T A/P - AR Refunds Santa Clara
V ICC Payment
W A/P Wire Trans to Vendor
X W/Rem
Z A/P - Checks Fed Ex to Vendor
AP - Intercompany Activity

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[Link] Set-Up Payment Methods per Company Code for Payment

Transactions

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Automatic
Outgoing Payments  Payment Method / Bank selection for
Payment program  Set-up Payment Methods per Company
code for Payment Transactions
Transaction SPRO
code

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[Link] Set Up Bank Determination for Payment Transactions

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Automatic
Outgoing Payments  Payment Method / Bank selection for
Payment program  Set-up Bank Determination for
Payment Transactions
Transaction SPRO
code

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[Link] Define Payment Groups

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Automatic
Outgoing Payments  Payment Method / Bank selection for
Payment program  Define Payment Groups
Transaction OBAP
code

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4.2.13 Payment Block

Reason

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Outgoing Payments  Automatic
Outgoing Payments  Outgoing Payments Global settings
 Payment block reasons  Define Payment block reasons
Transaction SPRO
code

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Using payment-blocking reasons, we can differentiate why invoices are to be

blocked for payment.

For each block indicator, we must decide whether:

 Changes are allowed in the payment proposal.

If the indicator is not set, the reason for blocking cannot be set nor
removed when a payment proposal is processed.
 Documents defined with the block key are also not to be cleared
during manual payment entry.

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4.2.14 Dunning

[Link] Define Dunning Areas

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Dunning  Basic Settings for
Dunning  Define Dunning Areas
Transaction OB61
code

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[Link] Define Dunning Keys

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Dunning  Basic Settings for
Dunning  Define Dunning Keys
Transaction SPRO
code

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[Link] Dunning Procedures

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Dunning  Basic Settings for
Dunning  Define Dunning Procedures
Transaction FBMP
code

4.2.15 Special G/L –

Down Payments from Customers

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Down Payment Received  Define
reconciliation accounts for down payment

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Transaction SPRO
code

In this step, we define an account in which the customer down payments or

down payment requests are managed in the general ledger. In the case of
down payments or down payment requests, the posting is automatically
made to this account instead of to the normal receivables account
(reconciliation account)

Reconciliation Reconciliation Special G/L Account

Indicator Account
A 2421110 4779120
F 2421110 4779120

4.2.16 DMS – Status

Code & Descriptions

Navigation Financial Accounting  Accounts Receivables/Payables 

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Business transactions  Deduction Management component

 Define Notes Tickler status codes
Transaction SPRO
code

In this step, the Status Codes and Descriptions can be defined for the

Deduction Management Component's Notes Tickler items.

The Status Codes and Descriptions consists of a one character code

and

a brief description of the code.

Language Status Description Notes Selection

Screen
EN C Closed
EN O Open Yes

4.2.17 DMS – Action

Codes & Descriptions

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Deduction Management component
 Define Notes Tickler action codes
Transaction SPRO
code

In this step, the Action Codes and Descriptions can be defined for the

Deduction Management Component's Notes Tickler items.

The Action Codes and Descriptions consists of a three character code

and a brief description of the code.

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Action Code Description Workday

ADD Address Change 0
ADR Address Re-Route 10
ARA A/R Adjustment 5
ATH Awaiting Signature 10
BDW Bad Debt Write-off 10
BHI Branch Handling 10
BNK Bankruptcy Res Code 0
BPT Broken Promise 10
CAL Cash App Ltr for Cr 15
CAN Billing Cancellation 5
CCD Credit Card Declines 3
CDE CDR Escalated 10
CDR Cust Dispute CDR 10
CDS Cust Dispute 10
CFI Credit Future Inv 10
CFP Cash Flow Problem 10
CHG Chargebacks 3
CIP Cust Inter Process 10
CLR Clear Open Items 0
CNL Maint Cancellation 5
COL Collection Agency 0
CRI Cr Memo in Process 10
CRL Cr/Rebill to Leasing 10
CRS Cust Researching 5
CRU Credit use letter 10
CST Customer Situation 15
DBT Doubtful Reserve 0
DIS Discount 10
DNE Done comment CDR 5
DUP Base Duplicate Paym 3
EMC Email Customer 5
EML Email to cust/field 5
EMS Email Siemens 5
ERT Gov Erate Issues 10
FAX Faxed Document 5
FDX Overnight Mail 5
FHI Field/Br handling 10
HLD Hold letter to cust 10
IAR Internal Acct Recon 10
ICM Invalid Credit Memo 5
INC Inv voucher to cust 15
IND Inv not due yet 0
INF Info relative to inv 10
IVC Invoice customer com 5
IVR Comment from IVR 5

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LDI Lease Document Issu 5

LFM Left msg to callback 3
LGL Legal 0
MAI Docs mailed to cust 10
MAN Man Inv Requested 5
MGE Escalated to Mgmt 10
MIP Migration In Process 10
NIR New Inst Related Pym 0
NPO No Purchase Order 10
NSF Non-sufficient funds 3
OTH Other 5
OVP Base Overpayment 3
PCI Base COA Clr C/M 3
PCK Processed Check 5
PIM Payment in Mail 5
PMT Payment Received 5
PNR Parts Not Received 10
POD Proof of Delivery 10
POI PO issues 10
POP PO Pending 10
PPA Payment Plan 0
PPB Post-Petition Bnkrpt 0
PPI Base PrePayment 3
PRC Returned for Credit 10
PRE New Inst PrePayment 0
PRI Prd/Perf/Plist Issue 5
PTP Promise to Pay 10
RCR Related Credit 10
REF Refund in Process 15
REI Resubmitted EDI Inv 10
REL Base Related Payment 3
RET Returned Items 5
RST Reset Cleared Items 5
RUS Rural Utilities 10
SHP Short Payment 3
SPC Spec Terms Approved 5
TAX Tax Issues 10
UNC Uncollectable 0
UNI Unidentified Cash 0
WNP Warn Ltr Processed 15
WOI Inv Sent WOI-EDI 10
WRN Warning letter 11
XMP Exemption Warn/Hold 10

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4.2.18 DMS – Outcome

Codes & Descriptions

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Deduction Management component
 Define Notes Tickler outcome codes
Transaction SPRO
code

In this step, the Outcome Codes and Descriptions can be defined for
the

Deduction Management Component's Notes Tickler items.

The Outcome Codes and Descriptions consists of a three character

code

and a brief description of the code.

Outcome Code Outcome Description

ADR Address Re-Route
CAL Cash App Ltr for Cr
CAN Billing Cancellation
CCD Credit Card Decline Complete
CDN Ctovr Def Notice
CFI Credit Future Inv
CHG Chargebacks complete
CLR Open items cleared on account by
cash applications
EMC Email Customer
EMS Email Siemens
FDX Overnight Mail
FHI Field/Branch handling issue
HLD Hold letter to customer
IAR Internal account reconciliation
ICM Invalid Credit Memo
IND Invoice not due yet
INF Information relative to invoice(s)
IVC Invoice voucher sent to customer
IVR Comment from IVR system
LDI Lease Document Issue
LFM Return Call complete

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LGL Legal
MAI Document mailed to customer/field
MAN Man Inv Requested
MGE Escalated to management
MIP Migration In Process
NEI No EDI Invoice
NPO No purchase order issued by
NSF customer
PCK Non Sufficient Funds Complete
PIM Processed Check
PMT Payment in mail
PNR Payment received
POD Parts Not Received
POI Proof of Delivery
POP PO issues
PPA PO Pending
PRC Payment Plan
PRI Parts returned for credit
PTP Prd/Perf/Plist Issues
RCR Promise to pay
REF Related Credit
REI Refund complete
RET Resubmitted EDI Inv
RST Returned Item Complete
RUS Reset of Cleared Item Complete
SPC Rural Utilities
TAX Spec Terms Approved
UNC Tax issues
WNP Uncollectable reserve analysis code
WOI Warn Ltr Processed
WRN Inv Sent WOI-EDI
Warning letter sent to customer

4.2.19 DMS – Priority

Table

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Deduction Management component
 Define Notes Tickler priority
Transaction SPRO
code

Language Priority Description

EN 1 High
EN 2 Medium
EN 3 Low

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4.2.20 DMS – DMC

Customer Layout setting for Notes Tickler

Navigation Financial Accounting  Accounts Receivables/Payables 

Business transactions  Deduction Management component
 Define Notes Tickler default layout set
Transaction SPRO
code

List Class Line Layout Description

2 YD4 Notes - Flexible Layout
2 YD5 Notes - Customer Name
2 YD6 Notes - Customer
2 YD7 Contact
2 YD8 Notes - Customer
2 YD9 Accounts
Notes - owners
Notes - actions

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4.3 Credit Management

4.3.1 Define Risk Categories

Navigation Financial Accounting  Accounts Receivables/Payables 

Credit Management  Credit Control Account  Define Risk
Categories
Transaction SPRO
code

In this step, we define credit risk categories per credit control area. In a
second step, we can allocate every customer to a risk category. The credit
risk category will control all credit reviews. It is currently used as a selection
criterion for the credit data list.

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4.3.2 Define Credit Groups

Navigation Sales & Distribution  Basic Functions  Credit

Management Define Credit Group
Transaction SPRO
code

The credit group groups together different business transactions which

should be dealt with in the same manner with regard to the credit check.

We enter the credit groups when we configure the sales document types for
credit management and define the automatic credit check .

The following credit groups are contained in the standard SAP R/3 System:

 01 = credit group for sales order

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 02 = credit group for delivery

 03 = credit group for goods issue

4.3.3 Assign Sales Documents & Delivery Documents

Navigation Sales & Distribution  Basic Functions  Credit

Management Assign Sales documents & delivery
documents
Transaction SPRO
code

Credit checks can run at different times during order processing.

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In this menu option, we specify the sales document types for which a credit
check should be carried out. Here, delivery types can be controlled
separately and specifically at the time of goods issue.

At the same time, we specify the system responses if credit checks are set.
The system can respond in the following ways:

 Warning message

The document can be saved.

 Error message

The document cannot be saved.

 Setting a delivery block (credit status)

The document can be saved. However a block is automatically set in the

credit status

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4.3.4 Define Automatic Credit Control

Navigation Sales & Distribution  Basic Functions  Credit

Management Define Automatic Credit Control
Transaction SPRO
code

The automatic credit check can target certain aspects during a check and run
at different times during order processing. In this menu option, we can define
own credit checks to correspond to our requirements in the area of Credit
Management.

We can determine an automatic credit check for any combination of the

following

 Credit control area

 Risk category

 Credit Group

It is possible to define a system response for each credit check (for example,
warning message). In the case of a warning message, a block can be set in
the credit status of a document

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4.3.5 Define & Assign Reason for Blocking

Navigation Sales & Distribution  Sales  Sales Documents Define &

Assign Reason for Blocking
Transaction SPRO
code

In this step we define the possible reasons in Sales. We can use these
blocking reasons to block sales documents creation for a customer.

We define the possible blocking IDs and assign them to the appropriate sales
document types.

If we want to block a customer, we must specify the ID in the blocking data

in the customer master record.

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The specification in the customer master record and therefore also the sales
document block is valid either for all or only for individual sales areas.

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4.4 Bank Accounting

4.4.1 Bank Accounts

[Link] Define House Banks

Navigation Financial Accounting  Bank Accounting  Bank Accounts

 Define House Banks
Transaction SPRO
code

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[Link] Define Lock Boxes

Navigation Financial Accounting  Bank Accounting  Bank Accounts

 Define Lock Boxes for Bank Accounts  Define Lock
Boxes at House Banks
Transaction SPRO
code

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[Link] Define posting keys and posting rules for Check Deposit.

Navigation Financial Accounting  Bank Accounting  Business

Transactions  Check Deposit  Define Postimg Rules and
Posting Rules for Check Deposit
Transaction SPRO
code

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4.5 Assets Accounting

4.5.1 Assign Chart of Depreciation to Company Code

Navigation Financial Accounting  Asset accounting  Organisation

structure Assign Chart of Depreciation to Company Code
Transaction SPRO
code

In Asset Accounting, we can only use company codes that have already been
defined in Financial Accounting as being generally valid. In addition to the
general FI data for a company code, we have to make additional
specifications that apply for Asset Accounting. One of the most important of
these specifications is the assignment of a chart of depreciation to the
company code.

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In this step, we assign a chart of depreciation to each company code .

[Link] [Link] Chart Description

of Dep

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0100 Siemens Carrier CD01 S' Info & Comm. Networks Chart of
0110 Networks CD01 Dep
0120 S'Info & Comm CD01 DO
0130 Networks CD01 DO
0199 S' Enterprise Networks CD01 DO
0200 Optisphere Networks Inc CD01 DO
0250 S' ICN Elimination Co. CD01 DO
Siemens Network Conv CD01 DO
0300 LLC CD01 DO
0310 Siemens Home & Off CD01 DO
0350 ComDev CD01 DO
0400 Opuswave Networks, CD01 DO
0900 Inc. CD01 DO
Info. & Comm. Mobile DO
LLC
Chantry Networks Corp
S'Subscriber Networks
LLC
SSN- Global Services

4.5.2 Depreciation Areas

Navigation Financial Accounting  Asset accounting  Organisation

structure Depreciation areas
Transaction SPRO
code

In this section, we specify

 which depreciation types are allowed in the individual depreciation

areas

 which depreciation areas post automatically to the general ledger

Dep Ord [Link] Unpl Trf Interest Inv Reval

Area Dep Dep Res sup
01 Yes No Yes No Yes No No
10 Yes Yes Yes No No No No
11 Yes Yes Yes No No No No
12 Yes No Yes No No No No

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20 Yes No Yes No Yes No No

30 Yes No Yes No No No No
31 Yes No Yes No No No No
32 Yes No Yes No No No No
40 Yes Yes Yes No No No No
41 Yes Yes Yes No No No No

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4.5.3 Depreciation Area Post to General Ledger

Navigation Financial Accounting  Asset accounting  Organisation

structure Depreciation areas
Transaction SPRO
code

In this step, we specify the depreciation areas that post their APC
transactions and/or depreciation to the general ledger.

The system can post the APC transactions of one depreciation area to the
general ledger online automatically. Usually this is the book depreciation area
01. We can post transactions from other depreciation areas to the general
ledger automatically using periodic processing

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COD Area Description Post Description

CD01 1 Book depreciation 1 Real time in G/L
10 Federal Tax ACRS/MACRS 0 No Value posted
11 Alternative Minimum Tax 0 No Value posted
12 Adjusted Current Earnings 0 No Value posted
13 Corporate Earnings & Profits 0 No Value posted
20 Cost depreciation 0 No Value posted
30 Difference between Book and 0 No Value posted
31 MACRS 0 No Value posted
32 Difference between MACRS 0 No Value posted
33 and ALT 0 No Value posted
40 Difference between MACRS 0 No Value posted
41 and ACE 0 No Value posted
Differenc between MACRS and
42 E&P 0 No Value posted
98 State Tax ACRS/MACRS less 0 No Value posted
99 bonus 0 No Value posted
State - Alternative Minimum
Tax - No Bonus
State modified ACRS
Federal Tax ACRS/MACRS
Federal Tax ACRS/MACRS

4.5.4 Account Determination

Navigation Financial Accounting  Asset accounting  Organisation

structure Asset Class  Account Determination
Transaction SPRO
code

In this step, we define the account determination

for Asset Accounting (key and description). The key of an account

determination must be stored in the asset class. In this way, the account
determination links an asset master record to the general ledger accounts to
be posted for an accounting transaction using the asset class .

Account Determination Description

41 Land
43 Buildings
50 Technical Equipment & Machinery

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60 Office Equipment & Machinery

71 Equipment Leased to Customers
79 Customer Leases
80 Assets Under Construction
1300 Software Capitalized - Intangible
6000 Asset
6100 Equipment Under Lease
6200 Trans Equip,Car & LT Truck
6310 PC & Peripherals
6320 IT Hardware and Software
6340 Communications Equip
6400 Security Alarm Systems
6410 Automation Systems
6420 Automation - Process
6500 Automation - Robots
6810 Tools & Test Equipement
6820 Other Plant & Wrhouse Eqp
Furinture & Fixtures

4.5.5 Screen Layout for Master Records

Navigation Financial Accounting  Asset accounting  Organisation

structure Asset Class  Screen layout rules
Transaction SPRO
code

In this step, we create your screen layout rules. The screen layout specifies
the status of the fields in the asset master record. We use the screen layout
to determine if fields are required entry or optional entry fields, or if they are
suppressed completely, for example.

In this step, we create only the keys and descriptions of the screen layout
controls. We define the the field group rules for the screen layouts
themselves in the step master data.

Screen No Description
1300 Soft Cap-Intng Asset
4110 Land
4320 Buildings
5010 Tech. Equipment & Machinery
6020 Office Equipment & Machinery
7110 Equipment Leased to Customers

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7119 Customer Leases

8010 Assets Under Construction

4.5.6 Asset Classes

Navigation Financial Accounting  Asset accounting  Organisation

structure Asset Class  Define asset class
Transaction SPRO
code

In this step we define the asset classes. The asset class is the most
important criteria for structuring fixed assets from an accounting point of
view. Every asset has to be assigned to exactly one asset class. The asset
class is used to assign the assets (and their business transactions) to the
correct general ledger accounts. Several asset classes can use the same
account assignment. We can see that it is possible to make finer distinctions
at the level of the asset class than at the level of the general ledger
accounts.

Asset Class Description

1300 Software Capitalized - Intangible
4110 Asset
4310 Land
4320 Buildings
4330 Land Improv
4340 Leasehold Imp
5010 Bldg o/side Impr
6000 Tech Equ & Mach
6010 Equ under lease
6020 Equ car & lift
6030 PCS
6040 Data processing
6050 Automation systems
6060 Tools & Test Eqp
6070 Comm Eqp
6080 Plant & W/H Eqp
6090 F&F
6100 Capital lease
6200 Equ car & lift
6310 PCS
6320 Data processing
6340 Comm Eqp
6400 Sec & Alarm sys
6410 Automation systems

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6420 Automation process

6500 Automation Robot
6810 Tools & test eqp
6820 Plant & W/H Eqp
7110 F&F
7118 Eqp leased to Cust
8010 Customer leases
8020 AUC
CIP

4.5.7 Document type for Posting Depreciation

Navigation Financial Accounting  Asset accounting  Integration with

G/L Post Depreciation to G/L  Specify Document Type
for Posting of Depreciation  Specify Document Type for
Posting of Depreciation

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Transaction SPRO
code

In this processing step we determine the document type for each company
code for posting depreciation.

SAP supplies document type AF for depreciation posting.

4.5.8 Depreciation Key

Navigation Financial Accounting  Asset accounting 

DepreciationValuation method  Depreciation Key
Transaction SPRO
code

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In this step, we maintain depreciation keys by assigning calculation methods

to them. We can divide the duration of depreciation into several phases.
When we enter a changeover method for one of these phases, the system
changes over to the next phase as soon as the event specified in the
changeover method has occurred.

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4.5.9 Period Control Method

Navigation Financial Accounting  Asset accounting 

DepreciationValuation method  Period control
Transaction SPRO
code

The system determines the start or end of depreciation based on the asset
value date of a transaction (of the acquisition or retirement) using the period
control. The period control is therefore an important part of the depreciation
key.

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