This document was developed for use by programs assigned to the Business and Enterprise Systems Directorate
(AFLCMC/HI), and does not constitute official issuance of DoD or AF policy.
File: Configuration Control Board Procedure Last updated: 24 September 2018
Configuration Control Board Procedure
Phase:
TBD in future release.
Functional Discipline:
Configuration Management
Description:
This activity involves Project Configuration Management facilitation of the Configuration
Control Board (CCB). It also establishes the requirements for CCB membership and
responsibilities, and identifies the steps for conducting the CCB.
Entry Criteria:
Complete the following before beginning this procedure:
▪ Identified need for a CCB
▪ Configuration Management Plan (CMP)
Procedure Steps: (These steps are not necessarily sequential.)
1. Project Manager: Establish a Configuration Control Board.
Appoint a CCB Chairperson with the authority to approve a Configuration Control Directive
(CCD) Form. Appoint the members of the CCB, to include the customer.
If a CCB or equivalent forum is conducted outside of the organization, a letter signed by the
Project Manager identifying the approval authorities for the release composition must exist
and be placed under configuration management control
2. Project Configuration Manager: Prepare appointment letter.
▪ Prepare an official membership appointment letter.
▪ Coordinate the signature process of the appointment letter and distribute the letter to
all affected parties.
▪ Maintain and update the appointment letter as directed by the Program Manager.
3. Project Configuration Manager: Prepare and distribute Configuration Control
Board agenda.
▪ Prepare an agenda;
▪ Review the package and distribute the agenda (i.e. review copies of the
Requirements Document, Deficiency Reports (DRs), System Change Requests
(SCRs), etc.) to the CCB members at least five (5) working days prior to the
scheduled CCB;
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This document was developed for use by programs assigned to the Business and Enterprise Systems Directorate
(AFLCMC/HI), and does not constitute official issuance of DoD or AF policy.
File: Configuration Control Board Procedure Last updated: 24 September 2018
▪ Schedule time and place as directed by the CCB Chairperson;
▪ File a copy of the agenda in the project configuration management library.
4. Configuration Control Board Members: Prepare for Configuration Control Board.
▪ Review or comment on agenda items and assist in resolving any issues prior to the
scheduled meeting.
▪ Ensure the requirement or change in baseline is clearly defined and valid.
▪ Work similar or overlapping components of the Requirements Document, DRs, and
SCRs together.
▪ Consider the potential cost and schedule implications of changes or additions to the
baseline.
▪ Review all Action Items.
▪ Primary or alternate CCB members must be present or must contact the Project
Configuration Manager prior to the meeting to state their position on the agenda
items.
5. Configuration Control Board Chairperson: Conduct CCB.
The CCB may be convened on an ad-hoc basis for an emergency change. Emergency
changes are determined by the CCB Chairperson. The change may be presented to a full
CCB, hand-carried to an individual board member, or polled via e-mail.
Convene the CCB, initiate discussion of all pre-CCB review comments and their
dispositions, and step through each item on the agenda.
If a CCB or equivalent forum is conducted outside of the organization a copy of the CCB
minutes or related correspondence between the approval authorities and the Project Manager
must exist and be placed under configuration control.
6. Project Configuration Manager: Annotate Configuration Control Board actions.
Annotate any decisions reached during the CCB on the Configuration Control Directive
Form.
7. Review the Configuration Control Directive.
Review the CCD, and related funding, proposed schedule, estimated costs, priorities of DRs
and requirements, and the goals of the system. The Configuration Control Board may
modify the CCD Forms during this review.
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This document was developed for use by programs assigned to the Business and Enterprise Systems Directorate
(AFLCMC/HI), and does not constitute official issuance of DoD or AF policy.
File: Configuration Control Board Procedure Last updated: 24 September 2018
8. Project Configuration Manager: Obtain approval of the CCD.
The Project Configuration Manager will perform the following, thereby authorizing work to
start on the release:
▪ Give CCD Forms to CCB Chairperson for signature and disposition (approved,
approved with comments, disapproved or deferred)
▪ Ensure each member signs the CCD Forms indicating concurrence or non-concurrence
with the Chairperson's decision
▪ Obtain the customer's signature on the CCD Forms
9. Configuration Control Board Chairperson: Assign action items for deferred CCD
agenda items.
A CCD agenda item is deferred due to non-resolution or insufficient information.
Responsibility for resolving the deferral is assigned to a specific organization or individual
through an Action Item (AI). The Project Configuration Manager documents the deferral in
the minutes and monitors the deferred agenda item until completion. The deferred agenda
item will be on the agenda at the next project CCB meeting.
10. Project Configuration Manager: Prepare and distribute Configuration Control
Board minutes and Action Item assignments.
Prepare and distribute CCB minutes and AI assignments to all CCB participants.
Exit Criteria:
The following is a result of completing this procedure:
▪ Approved CCB membership
▪ Distributed CCB minutes
▪ CCB AIs
▪ Signed Configuration Control Directive Forms
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