[TABLE OF CONTENTS | Unit 1: Work Permit System Work Permit System TRAINEE HANDBOOK Information Sheets .. Exercise A. Exercise B..... Exercise C. Exercise D. Exercise E Exercise F Exercise G Glossary. May 2016Enis Enabling Objectives You will correctly: 15) Summarize Key Elements of the Work Permit System as per Saudi Aramco GI 2.100. 1.2 Summarize the Work Permit Procedures and Responsibilities of the Issuer and Receiver as per Saudi Aramco GI 2.100. 13 Identify the Forms and Specific Requirements for Each Permit Used in the Work Permit System in Saudi Aramco as per Gl 2.100. 14 Complete a Work Permit Using an Established Work Scenario as per GI 2.100. SAUDI ARAMCO WORK PERMIT SYSTEM INTRODUCTION Saudi Aramco’s Work Permit System helps prevent incidents and accidents. it requires a thorough review of work tasks and job site conditions before hazardous work tasks can begin. The work permit is an essential tool of the Work Permit System that identifies and documents the hazards and precautions of a specific work activity ‘or a Restricted Area so the work can be done safely. Terminal Objective You will correctly and without help identify the main requirements to comply with the Work Permit System as per General Instruction (G.!) 2.100 and issue or receive Work Permit Slide 1 slide 2 slide 3 Slide 4 Work Permit system ‘nay 2016as Slide 5 Remember! The Saudi Aramco Work Permit System is in place to prevent incidents which can result in loss of equipment, injuries, and fatalities. But ony if you use work permits right every time. The work permit is an official record of the specific work process and the agreed conditions and minimum. safety precautions to be followed during the work. This course introduces the Saudi Aramco Work Permit System and the work permits used to control hazardous work activities or processes in Restricted Areas. Your instructor will play a that video shows the result of a work situation where unsafe acts and conditions were allowed to occur, without the benefit of a work permit system in place. This led to a lack of understanding of existing hazards and the additional hazards created by unsafe work practices. Ea. Work Permit systemEns | PART | OBJECTIVE 1.1 Summarize Key Elements of the Work Permit System as Per Saudi Aramco Gl 2.100 General Instruction (G..) 2.100 specifies the minimum standards for issuing/receiving work permits. Individual departments shall develop add nal practices or procedures to cover their own specific requirements. RESTRICTED AREAS AND ACTIVITIES The work permit system authorizes specific construction, maintenance, inspection, or repair work to be conducted in the company's Restricted Areas or to Restricted Activities anywhere within SA facilities This includes a Grassroots project. The work permit is a critical safety activity because it identifies hazards and the appropriate control measures for these work activiti Common restricted areas include the following Bulk plants. Tank farms Air fueling operations. Petroleum processing units. Chemical processing units. Gas processing units Oo aoe go Pump stations Loading piers. o Pipelines and pipeline corridors. o Oil and gas wells. Slide 6 Slide 7 Slide @ Slide 9 Work Permit system ‘oy 2016 AEEne Reminder: The organization ‘manager can decide if any area under his control is considered “Restricted”. Slide 10 Slide 11 Reminder: The organization manager can decide ifan activity is considered “Restricted”. Common restricted activities include the following: Marine vessels. Gasoline service stations. @ Flammable, oxidizer, reactive and/or toxic material storage and handling areas. Areas within 23 m (75 ft) of hydrocarbon containing pipelines, manifolds or scraper launchers/receivers. Q Water and gas injection wells and pipelines; water or sewage treatment plants; lift stations (industrial and sanitary) and cooling towers. Q Areas where explosives or radioactive materials are used or stored. Q Areas within 15 m (50 ft) of energized power lines. Welding, torch cutting or open flame within 23 m (75 ft) of a pipeline or facility contai hydrocarbons. Installation of a hot tap connection. Excavation around known or suspected underground utilities. Q Confined space entry, including entry into excavations 1.2 m (4 ft) or greater in depth. Opening of equipment, vessel or piping that is part of a closed system that contains (or has the potential to contain) flammable, combustible, or toxic material. | toxic or injurious materials (e.g., high-pressure steam, cryogenic liquids). | Removal or disturbance of asbestos-containing material (ACM). Industrial radiography, such as non-destructive testing (NDT). BEM vay 2016 Work Permit systemEnns Low Risk Ac! ies Low tisk activities which the organization manager has determined can be conducted safely in restricted areas without a permit may be exempt from the work permit system. In such cases the work shall follow all SA standards and must be conducted safely. Permit Issuers These are SA employees who are certified by their division or department to issue work permits for restricted areas or restricted activities under their supervision. They may choose not to issue permits for designated low risk activities. Designated Representatives Sometimes issuers depend on Designated Representatives to perform the duties associated with issuing work permits. These are individuals designated by Division/Department heads and are experienced, competent and familiar with the requirements of G.I 2.100 but cannot issue work permits. Permit Receivers Permit receivers are SA employees or contractor employees who have been certified and authorized to receive work permits and must comply with all permit requirements. Receivers may be individual craftsmen or supervisors of a work crew. The work crew members may be of different crafts but they must all report to a single supervisor working under a permit. They must have a complete understanding of the work permit issued to them. slide 12 Slide 13 Slide 14 Slide 15 Slide 16Cinna Slide 17 Remember the signed work permit isa legal document and should be treated seriously! LEGAL DOCUMENTS When issued, permits serve as official records of conditions and requirements agreed upon by the issuer and receiver. They list minimum safety precautions to be taken to control the hazards. They are legal documents that must be applied correctly every time to avoid accidents. Failure to comply with the Work Permit System has the potential for property damage, serious injury, and even loss of life. You must follow all the steps of the work permit System and work safely to protect yourself, your coworkers, contractors, and community and company assets. SUMMARY The work permit system, then is an important part of the process used to prevent incidents and accidents in Saudi Aramco. The purpose of the system is to identify hazards and implement precautions in the work area before any work begins. Once signed, the work permit form becomes an official record of agreed conditions and minimum precautions on the job. BB iay2016 Work Permit systemCnr EXERCISE A Circle the most correct answer for each question below. 1. The General Instruction (G.l.) that covers the Work Permit System in Saudi Aramco is a. GI2.10 6 612.100 c GI2.610 d. 612.709 2. The work permit authorizes $PEC/FIC _ work involving construction, maintenance, inspection or repair in restricted areas. a. Specialized b. General vé Specific d. All 3. Which of the following is a restricted area? x8 An area 23 m (75 ft) away from energized power lines b. An area 30 m (100 ft) away from a gas pipeline Sewage treatment plant d. A classroom Work Permit system ‘oy 2016Eines Which of the following is not a mandatory restricted activities? a. Welding 18 m (60 ft) away from a gas pipeline. b. Entering a confined space. yy, Entering an excavation 1.0 m (3.3 ft) deep. d. Breaking a line that contains HyS. Which of the following may issue a work permit? a. A contractor employee. b. A Designated Representative Any Saudi Aramco employee. aA A Saudi Aramco employee certified to issue work permits. Who designates an area as a Restricted Area? a. Area Supervisor i ~b. Area manager Permit Issuer d. Permit Receiver EBay 206 ‘Work Permit systemigi nea 7. Who determines Low Risk Activities that do not require a permit in Restricted Areas? (2) a. Permit Issuer b. Area Supervisor xe Organization Manager d. Permit Receiver Work Pesmit system oy 2016Enna PART II OBJEC Summarize the Work Permit Procedures and Responsibilities of the Issuer and Receiver as per Saudi Aramco GI 2.100 WORK PERMIT PROCESS a slide 19 Slide 20 eee) Cee) eel ee cleats Slide 21 peter ace process for activities that are NOT “ is divided into the steps shown, Issuing process. Joint site inspection (JS). Opening pen Transferring permits. Renewing permits Stopping permits. Cancelling permits. Closing permits. Extended permits. Work during declared emergencies. Work Permit system[INFORMATION SHEET | ISSUING WORK PERMITS Procedure for All Permits Before work starts, the receiver must ask for a work permit. He identifies the specific work to be done and the specific location where this work will take place. The issuer, then, determines if a permit is needed and, if so, the correct permit or combination of permits for the job. He also checks that the receiver's certificate is valid for the permit requested and begins the issuing process for the specific work and the specific location. NOTE: More than one permit may be required for some jobs, e.g. a confined space entry permit combined with a hot work permit to weld in a confined space. Work Permit Sections to be Completed Section 1 - Work Description. The issuer or the receiver will complete the Section 1 Work Description” of the permit. Section 2 - Hazard Identification and Control. The issuer will complete Section 2 of the permit(s) and, if needed, will assign a standby man and/or a fire watch and list each individual on the permit. The issuer will ensure that all sources of energy have been identified and isolated and that all protective measures have been clearly identified in “Section 2 - Hazard Identification and Control” NOTE: Only the Issuer or Designated Representative may complete “Section 2”. Slide 23 Work Permit System Moy 2076SS TAZARD ANADSIS CHEST Ganon Pat) a | | EBeapenepment pepty salad adeced the comet ype of pert) he [= eee sen eet re es aac Tae te lb Soe Ara JEN) and or peas = wae een meentteeen | e/| o | | tte eenegsnnst ten emg [e ola Tr wast nds eG, wd SR) APOE Tire pena er ang tarmae aaeond | | ‘to perform the work? wlolo _gases been controlled? ee he 5 | | reste and wip hazards controled |B | | Arcot nition sources elmnated or contoted?” Siele ‘Ds the wa cw hav te cone OSIEGOETETE Does wach ave aghng expertly See a a[ola oe els re | a ‘te aay aa ope te equ? =olet ets the equpments eapecion ster ahd? (Be aaa RB eS = ae [ithe work may impact ober neatby arweevers, | | | he at agrees x weting at haghts tefl | | 6 |r| na ne wrk cma acted mex scmes wen ech | | | | eaten Reena! | | Sore smatanactn operators SOP bal Th saad ag compe corey saad aed wh | the mermrgency ergy pn pe ener oe? [| © |e ropes wat bang permed iG 8 Doe te work ew row wat odo Be oT asthe stent contact wah tp ces, ion met ‘olating eaupment hevcold surface or ne clecnaly | of] ©) | co | Snover sods mansion ours, ponent ef] a)o once ee ‘Any NW (NO) arawar above shall intinte a “STOP* point where the sur and Receiver ar to analy the hazard and develop ‘methods io adequately cotrl the hacards) and Ist Se adionalprecautons on the permit Signatures: East usuer of Designated Representative Receiver Figure 1 Hazard Analysis Checklist EM iy 206 ‘irk Permit Systemeae Figure 2 Gas Testing/Monitoring Section 3 - Gas Testing/Monitoring. If needed, the issuer will make sure that a certified Saudi Aramco gas tester conducts gas testing and enters the results in "Section 3 ~ Gas Testing/Monitoring” of the permit. Gas Test Information Table. The issuer must check the Gas Test Information Table on the permit to verify the acceptable atmospheric work conditions and any personal protective equipment or approvals needed based on the gas test results for that job. Work Pe System May 2016Gas Test Information Table Slide 28 Slide 25 Joint Site Inspection The issuer must always conduct a Joint Site Inspection with the receiver using the Hazard Analysis Checklist and must sign the checklist with the receiver. (Refer to figure 1.) The issuer will make sure he reviews all hazards and precautions with the receiver and lists them on the permit. In addition, he makes sure any checklists/forms that apply to the permit (for example excavation checklist, confined space entry log, gas test form, etc.) are attached to the permit. Opening the Permit Finally, the issuer will obtain any signatures from any organizations affected by the work (countersignatures) and then make sure he and the receiver sign "Section 4 - Permit Authorization and Closure” to open and issue the permit (normally for a single operating shift). May 2016 ‘Work Pesmit system[INFORMATION SHEET ] Signing the work permit means complete agreement with the conditions stated on the form. Work must not begin until the permit is signed, issued and communicated to the work crew. Once the permit is issued, both the issuer and receiver are jointly responsible to maintain safety on the job site ‘Once the work begins, the receiver shall remain at the job site at all times holding the copy of the permit or placing it in view at the job site for the duration of the job. TRANSFERRING WORK PERMITS Receiver Responsibi S If the receiver must leave the immediate work area, he shall transfer the permit to another certified permit receiver. The issuer and the receiver must agree to this alternate receiver in advance (a planned event) and his name, certificate number and badge number must be recorded on the work permit. Issuer Responsibilities The issuer must periodically check the work site to make sure the receiver is complying with the permit and that conditions have not changed. If the issuer has to leave work, he must transfer the permit to an alternate issuer. This transfer of custody of the work permit will count as a renewal and follow the same process as a renewed work permit. There is no need; however, to notify countersigning organizations. Slide 26 Slide 27 ‘Work Permit System oy 2016 EREmirs Slide 28 Slide 29 Slide 30 RENEWING WORK PERMITS Renewing the work permit is allowed for one consecutive operating shift regardless of the length of the shift but the total time allowed for the permit (duration) is 24 hours. In this case both the issuer and the receiver coming ‘on shift must sign the renewal to ensure that they understand and agree to the conditions. The new issuer must make sure he notifies all countersigning organizations. If the permit needs to be changed in any way, then a new permit must be issued. PROCEDURE FOR ISSUING EXTENDED PERMITS Sometimes a work activity will take longer than two consecutive operating shifts to complete. In this case, the issuer may issue an extended permit. This permit will apply for long-term construction or maintenance work where conditions will remain the same and it is highly unlikely that unsafe conditions will occur. The issuer and-receiver’s division-heads must agree to the job conditions and precautions and shall sign the work permit, Extended duration work permits may be issued for periods over two shifts but not for more than 30 days (maximum). May 2016 Work Permit systemCerra STOPPING WORK PERMITS If anyone stops the work for any event that does not meet the work permit conditions, the issuer or the receiver will correct the deficiency before work can resume. (Example - An employee is not using his face shield when grinding. You stop him and remind him to lower the face shield. He does so and resumes work). CANCELLING WORK PERMITS The issuer and receiver must immediately stop all work activities if there is a change that could cause an unsafe condition at the work site. (Example ~ a leak nearby causes an increase in the H2S concentration in the area.) In this case the issuer must cancel all affected work permits and write on the permit(s) the reason for the cancellation, the time and all appropriate information. Once the issuer and receiver have verified that the worksite condition is safe to continue work, the issuer will issue a new permit to allow work to restart. DECLARED EMERGENCIES The Incident Commander (person in charge of an emergency situation) may allow work activities to be performed without a permit to resolve a declared emergency. In this case, the work still has to be done safely as per SA standards. Once the emergency is over, follow-up work activities (for example, clean-up work) will require appropriate work permits, Slide 31 Slide 22 Slide 33 Slide 24 ‘Work Permit system ‘Moy 2016 MECnn Slide 35 Slide 36 slide 27 CLOSING WORK PERMITS The issuer and receiver must close the permit together _after the job is complete, the work crew has left for the day, or the permit duration has expired. The issuer and receiver must conduct a joint site inspection to make sure the work area is safe and both must sign the work permit to close it. The issuer keeps the original work permit for at least three months. When distance and remoteness make signing impractical, the issuer determines an alternative closing method and states it on the work permit when it is issued. SUMMARY You learned about the Work Permit process for issuing renewing, transferring, stopping, cancelling and closing a permit. It is now up to you to manage this process correctly to complete the job safely. BB viay 20% ‘Work Permit system[INFORMATION SHEET | EXERCISE B Circle the most correct answer for each question below. 1. Why must both the issuer and the receiver sign a permit to extend it? a tobe sure they both understand and agree to the conditions b. to prevent problems during accident investigations to be polite with each other on the job d. to make sure their certificates have not expired 2. What is the maximum duration of a renewed work permit? a. 12 hours %. 24 hours «12 days d. 30 days 3. What must the Issuer use during a Joint Site Inspection? a. Nothing b. An Observation Checklist d. An excavation checklist Work Permit system ‘way 2016 REEne 4. Who must sign the work permit to allow firemen to fight a fire at the work site? a. Division Head BX Issuer Incident Commander ca “No one. A permit is not needed. Who must sign an Extended Duration per a, No one. Extended Duration permits are not allowed. b. Issuer c.— Receiver only Issuer and Receiver Di Who is responsible for safety at the work site? a. Issuer only b. Receiver only ‘Slide 38 «Standby Man only Issuer and Receiver Nex Eo To era emRE OBJECTIVE 1.3 Identify the Forms and Specific Requirements for Each Permit Used in the Work Permit System in Saudi Aramco as per GI 2.100 PART Il WORK PERMIT FORMS With a work permit, authorized personnel give people permission to do specific work, with specific equipment, and using specific procedures. Saudi ‘Aramco uses four permit forms as shown below. ‘WORK PERMIT FORMS TYPE OF WORK PERMIT FORM No. | FoRM color| —“"* *? Equipment Opening/Line 98731 | Yellow ' Break Permit Hot Work Permit 9873-2 Red Cold Work Permit 9873-3 Blue Confined Space Entry Permit | 9873-4 | Green Table 1 Work Permit Forms WORK PERMIT SECTIONS The work permit is separated into sections. Alll sections must be completed before the permit is signed and issued. a ‘Work Permit System ‘oy 2016 EDeimai Tama WoO | sess eee a ‘Section 1: Describe the = Work. core a ee | Al Section 2: identify | cosas tel a Hazards and Controls. [UESESISS wo somnmao omnes | ssctayimemmaconap ie emaanmaacnnwe | [Ce emt recon ‘Section 3: Enter Gas Testing results and gas testing frequency, Section 4: Open, Renew, and Close permit and enter additional approvals information Figure 4 ‘Work Permit Sections (Front) ‘Work Permit System[eniaieeewee [elo aE alo | | ScSememegenein med a === [fo] |Saecer {ofa | Seer << pee as