Stanford Library
STAKEHOLDERS
ACTOR What he can do on the Software Created
Student ● Access to the library system online to know the return date
● Access to LMS via web or mobile interface
● Access to free e-journals and free e-books
● Select a reading material from library and tagged his name by
library staff along with the book he borrowed
● Return the book at any time in the RFID enabled book drop box
station
● Receive automatic emails 3 days before the return date of book
Library Staff ● Use a RFID reader to capture the details of the book and
connect borrowed book with student
● Search for the books on the LMS by search criteria
Management Buy the RFID readers and tags
Adjust exit gate to set the anti-deft detection
Buy and install book drop box stations
Train library staff
Implement new LMS software
Maintain server and cloud storage for LMS
PROBLEM DEFINITION AND SOLUTION
Problem statement
Current system is not efficient, hard to find reading materials and manage deposit
Information about reading materials are not always up to date
Library staff waste a lot of time to manage manual library and work not effective
Students are discouraged to use library, cannot borrow books outside of the library's
working hours
Library cannot generate any reports
Many employees are needed to manage manual library
Tracing a book is difficult
Information about issue/return of the books are not properly maintained
No central database can be created as information is not available in database
Advantages of LMS
Advantages of Library Management System:
Faster reading materials borrowing management (automatic reminders, quick
search by RFID, drop box stations) -all detail will be available on a click
Improvement of students engagement
Increasing of productivity of library staff and reduce the workload
Information about reading materials are available online and records are up to date
LMS can generate reports for management to made better business decisions
Management can decide based on LMS which books should be replace with new
ones and whether unissued material should be stock or not
It provides "better and efficient" service to members
Faster retrieval of information about the desired book
Provide facility for proper monitoring reduce paperwork and provide data security
EXISTING SYSTEM
● System is manual
● Do not have automatic reminders, quick search by RFID, drop box stations
● Cannot generate reports
● Everything is on paper
PROPOSED SYSTEM
User friendly interface
Self-explanatory screens
Keep records of different categories of materials available in library
System record the issue date and return date of the book
System send automatic reminders to students about return dates
System cancel student’s loan automatically when student deposit book in the drop box
Automatic calculations of fines in case of delayed return of books
Connect student name with borrowed book based on RFID
Flowchart for LMS
Before:
After:
SCOPE using Use Case Diagram (UML)
SCOPE using Context Diagram
DATA FLOW DIAGRAM
Create a data flow diagram.
IN SCOPE
● RFID readers and tags
● Safety exit gates for protection against thieves
● Online LMS -to keep records online and managed library in digital way
● Drop box station – for students to deposit borrowed books
● Training of library staff – to effective use of new system
● Server and cloud storage-to maintain new LMS and keep data online and share it with
customers (students)
● Adjusting hardware and software in library to use new LMS
OUT OF SCOPE
● Digital screens for students to looking for reading materials inside the library
● ID readers to digital borrowed the book without contact with library staff
Wireframes:
Create sample wireframes for the system. Capture what screen will be show to the library
employees to create records for each book and at what stage in the system.
ER DIAGRAM FOR THE SOFTWARE
In the library Management system, the following entities and attributes can be identified.
FUNCTIONAL REQUIREMENTS
Keep records of different categories of materials available in library
System record the issue date and return date of the book
System send automatic reminders to students about return dates
System cancel student’s loan automatically when student deposit book in the drop box
Automatic calculations of fines in case of delayed return of books
Connect student name with borrowed book based on RFID
Online membership.
NON-FUNCTIONAL REQUIREMENTS
System Requirement: Windows or MacOS, internet connection, cloud storage data, auto
scheduled tasks, RFID ready (NCIP 2.0 HTTP server available)
Usability: user friendly and self-explanatory screen
Environments: highly secure, scalable and reliable, user-friendly, self-explanatory
