Republic of the Philippines
Department of Education
Caraga Administrative Region
BAYUGAN CITY DIVISION
Lanzones St. Poblacion, Bayugan City
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW FORM - ADMIN
Name of E JUDITH JOY JANUARY M. SAMSON Name of Rater: MARILYN M. AUGUIS - BALILI
Position: ADAS II Position: ACCOUNTANT III
Review PAugust - December 2019 Date of Review:
Bureau/Center/Serv DepED - Bayugan City Division
TO BE FILL
TO BE FILLED OUT DURING PLANNING
Perform EVA
ance ACTUAL RATIN
MFO's KRAs OBJECTIVES TIMELINEWeight RESULTS
Indicato Q
rs
Process see
Disbursement attached
Vouchers in Division Aug - Perform
1 4% 5.0
MOOE ( in the Dec ance
absence of the in- Indicator
charged ) s
see
Prepare an Advice to
attached
Debit Account (ADA)
Aug - Perform
2 of Regular Fund ( in 4% 5.0
Dec ance
the absence of the in
Indicator
charged )
s
see
Prepare attached
Disbursement Sep - Perform
3 5% 5.0
Voucher and process Dec ance
Trust Fund Indicator
FINANC s
Basic
IAL
Educati
RECOR
on
DS
Services
(20%)
FINANC
Basic
IAL
Educati
RECOR
on see
DS
Services attached
(20%) Prepare Witholding
Sep - Perform
4 tax forms 2306 & 2% 5.0
Dec ance
2307 for Trust Fund
Indicator
s
see
attached
Prepare Advice to
Sep - Perform
5 Debit Account in 4% 4.0
Dec ance
Trust Fund
Indicator
s
Sort and file see
disburement attached
vourchers and its Sep - Perform
7 1% 4.0
supporting Dec ance
documents and Indicator
transmit it to COA s
see
Prepare and check attached
the entries in Sep - Perform
8 15% 4.0
Journal Entry Dec ance
Vouchers Indicator
s
see
attached
Prepare Bank
Sep - Perform
9 Reconciliation 10% 5.0
Dec ance
statement
Indicator
s
see
attached
Prepare and
Sep - Perform
10 reconcile Financial 10% 5.0
FINANC Dec ance
Basic Reports
IAL Indicator
Educati s
REPOR
on
TS
Services
(50%)
FINANC
Basic
IAL
Educati
REPOR
on
TS
Services
(50%)
Prepare General
Journal, Cash see
Receipt Journal, attached
Check Disbursement Sep - Perform
11 10% 4.0
Journal, ADA Dec ance
Disbursement Indicator
Journal and MOOE s
Liquidation Journal
see
Prepare and review
attached
the attachments of
Sep - Perform
12 General Journal for 5% 4.0
Dec ance
the submission to
Indicator
COA
s
Financia
see
l
Basic Post transaction in attached
Transac
Educati the journal and Sep - Perform
tions 13 10% 4.0
on ledgers for Trust Dec ance
Recordi
Services Fund Indicator
ng
s
(10%)
see
Basic Update transactions attached
Account
Educati in the Utilization of Sep - Perform
Tracking 14 5% 4.0
on Fund Monitoring of Dec ance
(10%)
Services Trust Fund Indicator
s
Check the accuracy see
Technic
Basic and validity of the attached
al
Educati Itinerary of Travel for Aug - Perform
Assistan 15 15% 5.0
on reimbursement or Dec ance
ce
Services cash advances for Indicator
(10%)
travel expenses s
TOTAL 100%
RATEE: RATER:
JUDITH JOY JANUARY M. SAMSON MARILYN M. AUGUIS - BALILI
ADAS II ACCOUNTANT III
n
n
ON
n City
FORM - ADMINITRATIVE ASSISTANT III
GUIS - BALILI
II
TO BE FILLED OUT DURING
EVALUATION
RATING
Rating *Score
E T Ave.
5.0 4.0 4.667 4.667 0.187
5.0 4.0 4.667 0.187
5.0 4.0 4.667 0.233
5.0 4.0 4.667 0.093
4.0 4.0 4.000 0.160
3.0 3.0 3.333 0.033
4.0 3.0 3.667 3.667 0.550
5.0 4.0 4.667 0.467
5.0 4.0 4.667 0.467
4.0 3.0 3.667 0.367
4.0 3.0 3.667 0.183
4.0 4.0 4.000 4.000 0.400
4.0 4.0 4.000 4.000 0.200
5.0 4.0 4.667 4.667 0.700
4.227
PERFORMANCE INDICATORS
VERY
OBJECTIVES OUTSTANDING SATISFACTORY
SATISFACTORY
5 4 3
Completely checked and Completely checked and
Process Disbursement Completely checked and
processed 25-30 documents processed 16-19 documents
Vouchers in Division processed 20-24 documents
1 within 1 week upon receipt within 3 weeks upon receipt
MOOE ( in the absence of within 2 weeks upon receipt of
of complete application of complete application
the in-charged ) complete application documents
documents documents
Completely process 25 - 30 Completely process 20 - 24 Completely process 16 - 19
Witholding Tax (2306 & Witholding Tax (2306 & 2307) and Witholding Tax (2306 &
Prepare Witholding tax 2307) 1-2 days upon receipt 3-4 days upon receipt of 2307) 5-6 days upon receipt
2 forms 2306 & 2307 for of complete supporting complete supporting documents of complete supporting
Trust Fund documents documents
Prepared and submitted the
Prepared and submitted the
Prepare and check the journal entry vouchers Prepared and submitted the
journal entry vouchers 1 day
3 entries in Journal Entry within 2-3 days before the journal entry vouchers on the
before the deadline set by the
Vouchers deadline set by the Division day set by the Division Office
Division Office
Office
Completely and accurately Completely and accurately Completely and accurately
prepared Bank prepared Bank Reconciliation prepared Bank Reconciliation
Prepare Bank
4 Reconciliation Reports Reports 1-3 days after the Reports 4-6 days after the
Reconciliation statement
within the deadline set by deadline set by the Division deadline set by the Division
the Division Office Office Office
Prepared and submitted the Prepared and submitted the Prepared and submitted the
Prepare and reconcile financial reports within the financial reports within 1-3 days financial reports within 4-6
5
Financial Reports deadline set by the Division after the deadline set by the days after the deadline set by
Office Division Office the Division Office
Prepare General Journal,
Cash Receipt Journal, 90% - 99% posting of 80%- 89% posting of
100% posting of transaction
Check Disbursement transaction in the general transaction in the general
6 in the general journal,
Journal, ADA journal, ledgers and related journal, ledgers and related
ledgers and related schedule
Disbursement Journal and schedule schedule
MOOE Liquidation Journal
90% - 99% posting of 80%- 89% posting of
Post transaction in the 100% posting of transaction
transaction in the general transaction in the general
7 journal and ledgers for in the general journal,
journal, ledgers and related journal, ledgers and related
Trust Fund ledgers and related schedule
schedule schedule
Update transactions in the 100% posting of 90% - 99% posting of 80%- 89% posting of
8 Utilization of Fund transactions for monitoring transactions for monitoring of transactions for monitoring
Monitoring of Trust Fund of Trust Fund Trust Fund of Trust Fund
Check the accuracy and Completely checked the Completely checked the
Completely checked the
validity of the Itinerary of itineraries and its completeness itineraries and its
itineraries and its
9 Travel for reimbursement and validity of its attachments completeness and validity of
completeness and validity of
or cash advances for travel and claims 2 weeks upon its its attachments and claims 3
its attachments and claims.
expenses receipt. weeks upon its receipt.
MARILYN M. AUGUIS - BALILI JUDITH JOY JANUA
ACCOUNTANT III
RATER
RS
UNSATISFACTO
POOR
RY
2 1
Completely checked and
Completely checked and
processed 15 documents
processed 10 transactions within
within 4 weeks upon
5 weeks upon receipt of complete
receipt of complete
application documents
application documents
Completely process 15 and Completely process 10
Witholding Tax (2306 & Witholding Tax (2306 & 2307) 9-
2307) 7-8 days upon 15 days upon receipt of complete
receipt of complete supporting documents
supporting documents
Prepared and submitted
Prepared and submitted the
the journal entry vouchers
journal entry vouchers 3-4 days
1-2 days late after the
late after the deadline set by the
deadline set by the
Division Office
Division Office
Completely and accurately
Completely and accurately
prepared Bank
prepared Bank Reconciliation
Reconciliation Reports 7-9
Reports 10 days after the deadline
days after the deadline set
set by the Division Office
by the Division Office
Prepared and submitted
the financial reports Prepared and submitted the
within 7-9 days after the financial reports 10 days after the
deadline set by the deadline set by the Division Office
Division Office
70% - 79% posting of
below 70% posting of transaction
transaction in the general
in the general journal, ledgers
journal, ledgers and
and related schedule
related schedule
70% - 79% posting of
below 70% posting of transaction
transaction in the general
in the general journal, ledgers
journal, ledgers and
and related schedule
related schedule
70% - 79% posting of
below 70% posting of transactions
transactions for
for monitoring of Trust Fund
monitoring of Trust Fund
Completely checked the
itineraries and its Completely checked the
completeness and validity itineraries and its completeness
of its attachments and and validity of its attachments
claims 4 weeks upon and claims 5 weeks upon receipt.
receipt.
UDITH JOY JANUARY M. SAMSON
ADAS II
RATEE
Name of Employee: JUDITH JOY JANUARY M. SAMSON
Position: ADMINISTRATIVE ASSISTANT II (Disbursing Officer)
Bureau/Center/Service/Division: BAYUGAN CITY DIVISION
weight per
KRAs OBJECTIVES
KRA
1. Process Disbursement Vouchers in
3%
Division MOOE
2. Prepare an Advice to Debit Account of
3%
Regular Fund
KRA 1. FINANCIAL RECORDS 3. Prepare Disbursement Voucher and
(20%) 8%
process Trust Fund
4. Prepare Withholding Tax Forms 1306 &
3%
1307 of Trust Fund
5. Prepare Advice to Debit Account in Trust
3%
Fund
1. Prepare and check the entries in Journal
15%
Entries Voucher
2. Prepare Bank Reconciliation Statement of
5%
Trust Fund
3. Prepare and reconcile Financial Reports of
KRA 2. FINANCIAL REPORTS 5%
Trust Fund
(50%)
4. Prepare General Journal, Cash Receipt
Journal, Check Disbursement Journal, ADA
20%
Disbursement Journal and MOOE Liquidation
Journal
5. Prepare and review the attachements of
5%
General Journal for the submission to COA
KRA 3. FINANCIAL
Post transaction in the journal and ledgers for
TRANSACTIONS RECORDING 10%
Trust Fund
PROCEDURES (10%)
KRA 4. ACCOUNT TRACKING Update transactions in the Utilization of Fund
10%
(10%) Monitoring Trust Fund
Check the accuracy and validity of the
KRA 6. TECHNICAL
Itinerary of travel for reimbursement or cash 10%
ASSISTANCE (10%)
advance for travel expenses
100%
Prepared by:
JUDITH JOY JANUARY M. SAMSON
ADAS II
