HR SUMMER INTERNSHIP REPORT

Submitted by

Indhu R

208001039

In partial fulfillment for the award of the degree of

MASTER

OF

BUSINESS ADMINISTRATION

MBA (2020-2022)

SSN SCHOOL OF MANAGEMENT

Sri Sivasubramaniya Nadar College of Engineering
(An Autonomous Institution, affiliated to Anna University, Chennai)
Rajiv Gandhi Salai (OMR), Kalavakkam– 603110

October 2021

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 BONAFIDE CERTIFICATE

Certified that the Project report titled Practical and conceptual

learning about various HR roles HR activities with work place
relationship is the bonafide work of Ms. Indhu R, 208001039 who
carried out the work under my supervision. Certified further that to
the best of my knowledge the work reported herein does not form
part of any other project report or dissertation on the basis of which
a degree or award was conferred on an earlier occasion on this or
any other candidate.

Signature of Supervisor Signature of HOD

Submitted to Project Viva Voce held on

……………….

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3
 Acknowledgement

The internship opportunity I had with Noveteur Electrical & digital power system private
limited was a great chance for learning and professional development. Therefore, I consider
myself as a very lucky individual as I was provided with an opportunity to be a part of it. I
am also grateful for having a chance to meet so many wonderful people and professionals
who led me through this internship period.

My special thanks to Mr. Senthil Kumar Parthasarathy, senior IR manager, Noveteur

Electrical & Digital power system private limited for providing me this opportunity to
associate myself with them for my training & also like to express my sincere gratitude to
him for providing me the most valuable guidance and affable treatment given to me at every
stage to boost my morale and helping me in learning HR concepts and activities ,which
helped me to add a feather in my cap .I would also like to convey my heartiest thanks to all
the HR people in the department for taking part in useful discussion & giving necessary
advice, sharing knowledge and also for arranging all facilities to make the training
experience easier. I choose this moment to acknowledge their contribution gratefully.

I express my deep & sincere gratitude to my guide Mr. Dr. T Thiruvenkadam, Assistant
Professor, SSN School of Management for his guidance, supervision, expert suggestion &
encouragement which helped me to tide over the hardship encountered during study.

I would also thank the administration staffs for supporting and being kind to me throughout
the period.

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S. No Table of Contents
Pg no

1. Abstract 7

2. Industry profile 8

3. Company profile 9

4. Objectives set for the internship 10

5. Roles taken up during the internship 11

6. 12
Tasks/activities/responsibilities undertaken & o/c

7. Summary of activities 23

9. 24
Learning from internship & concepts connects

10. References 25

11. Annexures 26

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S.NO List of table Page no

2.1 Onboarding documents 17

3.1 Registers to be maintained 18

under the act

S No List of diagram Page no

1.1 Combination of pf 14
1.2 12% PF from employer 15
includes
1.3 ESI contribution 15
1.4 Recruitment cycle 16
1.5 Near miss 20
1.6 Heinrich’s triangle / 21
Accident triangle:

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 Abstract

This internship report was submitted as partial fulfillment for award of Master of business
administration in Human resource management. It is for this reason that I did the internship
of 6 weeks in Noveteur electrical & digital power system private limited, which is a private
company established in the year 2010,registered at Registrar of Companies, Mumbai. It is
involved in Manufacture of other electrical equipment. Numeric UPS, a part of legrand group
that manufactures UPS, Numeric has succeeded in building a credible clientele base spread
across different domains like BFSI, Government, Telecom, Healthcare, IT/ITES, Data
Centers, Process Industries and SOHO. Apart from being the leading UPS manufacturer, it
is Numeric’s consistent endeavour to be partners in our client’s success stories.

I carried out the internship in Noveteur electrical & digital power system private limited .
The purpose of this internship was to practice what I had covered theoretically during the
course .I also attended various lectures from the HR people in the department that enriched
my knowledge and made me think in different aspects . My guide offered me practical
working experience on learning professional skills, abilities, and activities also about people
in work place. I encountered and dealt with different challenging issues and fortunately, such
challenges widened my thinking capacity and decision making .

At Numeric Ups I was into various works like filing, documentation, drafting notice -
termination letter, sourcing candidates which are all a fundamental attribute of a good HR.
With the help of the guide this became a success. And in all the duties, I reported to my
guide, the senior IR manager of Noveteur electrical & digital private limited.

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 INDUSTRY PROFILE

NUMERIC, India's No.1 UPS Company, is an industrial leader and a reliable power
solutions partner. Numeric provides excellent power continuity and clean and green
power through its Total Power Management solutions and Green Energy Solutions.
NUMERIC brings a wide range of world class power conditioning products,
addressing the total spectrum of power protection needs, conforming to International
standards such as UL / CE and RoHS compliance.

Chennai based NUMERIC POWER SYSTEMS LIMITED, was judged the SD's No. 1
Power Electronic Company of the Year for the eighteen Straight year. The total turnover of
the company was 479.92 crores up from 471.62 crores in 2008-2009, a growth of over
1.76%. NUMERIC's are also the undisputed king of Online UPSs out of 479.92 crores of
total turnover, Online UPS accounted for 405.92 crores which enabled it to win the coveted
SD's No. 1 Online UPS Manufacturer of the year award by a huge margin. The company
which only since last few years have ventured into Line-interactive UPS manufacturing,
topped that list too claiming the coveted SD's No. 1 Offline/Line-interactive UPS
Manufacturer of the year award with sales amounting to 74.00 crores.

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 COMPANY PROFILE

This company was founded in 1984 and is being part of Legrand since 2012 . Numeric is
spread over various locations. In Chennai , head office is located in vadapalani and factory
is located in semmencheri.

Numeric UPS specializes in the electrical / electronic manufacturing industry. Numeric’s

vast support ecosystem are 5 world-class manufacturing units, 254+ accessible service
locations and 900+ trained field technicians. Being ISO 9001: 2008, ISO 14001:2004 and
SA 8000:2008 OHSAS 18001:2007 certified fuels our credibility further. Numeric has a
young and diverse team and boasts of a value driven, performance based work culture. The
1800+ people are Numeric’s true assets and that reflects in the employee benefits, structured
rewards and recognition. It is this diverse and candid environment at Numeric that has not
only positioned us with above par retention rate in the industry but won us numerous
accolades worldwide. Numeric has been recognised as ‘Best companies to work for’ 2018
by Silicon India, ‘Prestigious Brand of India’ 2018, ‘Asia's Best Employer Award’ 2018 &
2017 and ‘Goodwill Brand’ 2017.

Key persons-

CEO: Palash Nandy

CFO: Jayakar Sameul

Head HR: Anil Kumar

Currently there are 1200 permanent employees and 200 are employed on contract basis.

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Objective

The main objective of the internship is to learn, experience and involve in HR activities.
Enrich knowledge and learn key aspects of the core HR domain. To get exposed towards the
professional and industry perspective. Gain knowledge on various activities, functional
roles, complications while performing and find, relate the theoretical concepts with practical
experience.

My objectives towards this internship at Noveteur electrical & digital power system private
limited was

 Hands on experience
 Gain Knowledge about functional roles & HR aspects
 Relate theoretical concepts & practical experience
 Learn about people in work place
 Get familiar to work place culture
 Knowing some tips from the senior people that will help me in my path
 Networking

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ROLES TAKEN

I was given various roles related to HR activities. These include

 Sourced candidates from Naukri

 Pay slip verification with conceptual learning about the calculation of
minimum wage and various elements in the pay slip.
 Bonus calculation
 Worked on pay scale increase as per increment slab defined with
respect to skill level of the workmen
 Verification of employer and employee documents as per the norms
 Verified the back data and monthly MIS for training calander 2021
 Drafted notice
 Worked on Road safety & awareness module
 Worked on employee welfare PPT
 Conceptual learning about recruitment process
 Verified data and file related to employee documents .
 Worked on Unsafe act ,Unsafe condition and Near miss.

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TASKS/ACTIVITIES /RESPONSIBILITIES UNDERTAKEN &
OUTCOME

The internship at Numeric UPS started with a conceptual learning about how we should
interact with employees, – Talent acquisition -Tax benefits - Job rotation - Multiskill
development Ways to develop personal relationship with employee, What is IR, About
recruitment process which includes behavioural event interview, social learning, candidate
experience, recruitment techniques, manpower requisition form. Payroll structure was also
a part of the learning, apart from this also gained knowledge on promotion process in respect
to both staff and workforce.

Learnt detail about

I. Payroll
A payroll management system is a software that is used to manage all your
employee's financial records in a simple and automated fashion. This payroll
management system manages employee's
 Salaries
 deductions
 other conveyance
 net pay
 bonuses
 generation of pay-slips, etc.

A payroll management system is a system used by companies to help manage the

computation, disbursement and reporting of employees' salaries efficiently and
accurately.

On-roll payroll process, under which an employee gets paid on a regular interval
and received a fixed amount of remuneration in exchange for the services. The
employee under on roll payroll is eligible for employee benefits such as EPF,
Medicare, allowances, performance bonuses, etc.

Off roll payroll means a person is not a full-time employee in a company but
working on a contract basis or via consultancy. The employee under off roll

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 payroll does not receive benefits of EPF, insurance, allowances, and performance
bonuses.

Attendance : Excessive leave may cause loss of pay.

Pay Structure

Earnings part - Gross (50%)

Deduction part – Provident fund , ESI (applicable to employee earning less

20,000)

Net pay = Gross – Deduction

Attendance cycle : Employees attendance is taken from previous month 15 th till the present
15th .

Compensation benefit :

C&B includes salary, rewards, Insurance.

Insurance may be kind of GMC (Group medical coverage) , GPA(Group personal

accident),GTI(Group term life insurance).

Earnings

 Wages – wages consist of Basic + FDA + VDA

 Salary – salary consist of wages + HRA + medical allowance + any other
allowances given by the company
Basic is revised by the government once in 5 years, FDA is revised once in a
year and VDA is revised every month

Deductions

 Tax deducted at source (TDS)

 Advance
 Professional tax (PT)
 Loss of pay (LOP)

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Provident Fund (PF)

Provident fund is a mandatory scheme where both employer and the employee make
contributions for the future benefits of the employee. PF is calculated on the wages (Basic +
FDA + VDA).

Sealing for PF is 15,000 , for which the PF is calculated .If the person receives above 15000
,only 15000 will be taken into account for which his pf will be calculated. Universal account
No is usually created for PF (UAN)

Minimum no of employee is 20, then EPF is mandatory/applicable. EPF code is allotted for
every employee at the time of registration. If the company has less than 20 employee then
voluntary coverage option is facilitated.

EPF Wage =Gross wage -HRA

The contribution is said to be,

Contribution

0.5%

12% Employee
12%
Employer
Administration charge

Figure 1.1

EDLI-Employee deposit linked insurance scheme, 0.5% from EPS wage insurance. Uniform
coverage benefit in private insurance (SBI,LIC) if a person dies then his family receives
7,20,000.

From company 12% is received as PF contribution, were this will be a combination of EPS
contribution and EPF employer contribution in some percentage as shown below.

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 Employer (From
company )- 12%

EPS
contribution
8.33%

EPF employer
contribution
3.67%

Figure 1.2

The employee will receive pension amount, if he is having 10 years of experience in the
company and in addition he is 50 years old. If the person is less than 10 years experience
(means one or two months/years still to reach) then he has to safeguard the scheme certificate
and get reduced pension. Also when the employee is died, his/her spouse can receive the
pension from the DOD.

ESIC- Employee State Insurance Coorporation, is a service oriented organisation by central

government .Presence of 10 employee in a company is mandatory for ESIC .ESIC code is
allotted for each employer salary recovery.

ESI = Gross wage + HRA

ESI wage sealing is 21,000/- fro which it is been calculated .It is a combination of employer
and employee contribution of some percentage and its shown below.

Employee Emploer
contributi contributi ESI
on on 4%
0.75% 3.25%

Figure 1.3

ESI number is created for all the employee. ‘Pehchan card' is the ESI card given to the
employee.

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Benefits:

1.Medical benefits(for employee, spouse, children, father, mother, if it is a minor problem

then applicable to brother/sister).

2.Sickness benefit- leave salary is availed.

3.Maternity benefit – Before or after 3 months of delivery ,maximum of 184 days .

4.Dependancy benefit - Dependants benefit (family pension) is payable to dependants of a

deceased insured person where death occurs due to employment injury or an occupational
disease. A widow can receive this benefit on a monthly basis for life or till her re-marriage.
A son or daughter can receive this benefit till eighteen years of age.

II. Talent Acquisition

The company decides to recruit candidates once they are in need to replace a
candidate or additional workforce needed . Once the Manpower requisition form is
approved by the head ,the form is filed .JD (job description) is given to the recruiter
.The date of MRF received till the release date of offer is called TAT (turn around
time).The recruiter the according to JD sources the candidate from Naukri, linkedin
or other sources like refferals etc. After screening the candidate an filtering them
,then the interview takes place were he/she undergoes technical questions and the last
will be HR interview were scores decide the result after which the onboarding
process, followed by HR induction.

Recruitment Cycle:
Requisition
Recruiter receives the MRF from the concern department.

Sourcing
Finding the candidates acccording to JD .

Screening
Recruiter picks the resume which suits the position and eleminates the rest

Interview Scheduling and selecting

Day ,Time for the interview is scheduled, selecting the candidate from the session

Offer letter and Onboarding

Once ,selected they are provided with offer letter and onboarding process continues

Figure 1.4

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 Onboarding process:

S.No. Employee Documents Employer Documents

1. Acknowledged Offer letter PF Declaration- Form 11

2. Acknowledged Appointment letter Nomination & Declaration -

Form 2
3. Self-Attested Educational Gratuity Nomination- Form F
documents
4. 4 Passport sized photographs ESI Declaration- Form 1
5. Resignation/Relieving letter from Undertaking of POSH policy
prev. employer (if any)
6. Pay slip/ Bank statement (if any) Conflict of Interest Disclosure
Statement
7. Cancelled cheque leaf & Passbook Ethics book acknowledgement
8. 2 Reference letter
9. Medical fitness certificate
10. PAN card
11. Aadhaar card

Table 2.1
III. Shop & Estab.Act.
This act was established to regulate the employment condition of workers in shops
and establishment. Companies should register within 30days from the date of
commencement of business, even if there are no employees.

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 The application form, prescribes fee and the necessary documents should be
submitted online in order to receive registration certificate from 15 days of document
submission. This certificate is valid for 5 years.
The Tamil Nadu Shop and Establishment Act, 1947 regulates the conduct of Tamil
Nadu shops and business establishments

Registers to be maintained under the act:

S.NO Registers under Shop and Establishment Act Remarks

1 Form - III Registration certificate
2 Inspection Register To be produced at the time of inspection
3 Form.1 with permanent details Employee details
4 Form-Q Attendance register
5 Form-R with certification of employer Wages register
6 Form-S Notice of weekly holiday and rest interval
details
7 Form-T Salary slip
8 Form-D Equal remuneration register
9 Form-A Muster roll – Maternity
10 Form-P Register of advance paid, deductions,
damages or losses and fines
11 Form-V Holidays to be submitted to labour office
every year before 31st December
12 Form-VI Holiday register
13 Form-C (Bonus Register) Details of bonus paid to the employees
14 Minimum Wages Act (Form-X) To be displayed at office notice board
15 Maternity Benefit Act (Form-J) To be displayed at office notice board
16 Gratuity Act (Form-U) To be displayed at office notice board
Table 3.1

IV. Bonus

The company provides bonus after 5 years of period. If it incurs loss in this 5 year
period then no need to provide bonus .The salary limit for bonus is Rs 21.000/-.

Minimum of 8.33%( basic + DA ).

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 Basic changes every 5 years ,DA changes every 1 year, VDA changes every 1 month.

V. VRS & Retrenchment Scheme

Employee Voluntarily retires from services before the retirement date .This allows
the company to reduce the strength of employees. VRS is also known as “Golden
Handshake”. The criteria for whom VRS is applicable is,
 10 years of service
 Above age of 40 years
 To workers, executives of companies / authority of a co-
operative society.

Calculation of VRS:

1. 3* currently monthly wage * years of experience

2. Monthly wage * years remaining for service

3. Higher value from I or II

There are three ways for calculating the VRS as listed above ,where as the company will
take the aleast from 1 or 2 .

VRS can be rejected with valid reason.

Retrenchment: The termination by the employer of the service of a workman for any reason
whatsoever, otherwise than as a punishment inflicted by way of disciplinary action. Also
called cutting back / downsizing.

VI. Unsafe act, unsafe condition & Near miss

Unsafe act
Unsafe act is a violation of an accepted safe procedure which could permit the
occurance of an accident.
 Examples are :
- Drug or alcohol usage, Using damaged equipment for work, Not using
personal protective equipment (PPE), Using unauthorized equipment
Unsafe condition

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 Unsafe condition is a hazardous physical condition or circumstance which could
directly permit the occurrence of an accident.
 Examples are: Poor ventilation, Excessive noise, Congested area, Wet floor, Failure
of equipment

Near miss

An unplanned event happening, that does not result in an injury/illness or damage

but had potential to do so.
Example: when it comes to slipping and tripping at work

Unsafe conditions & behaviors

Minor action or injuries that had the

Near Miss

potential to be serious

Events were injuries could have occurred

but didn’t

Events were property damage results

Events where a safety barrier (fume hood,

safety glasses, temperature alarm , etc.
)prevented an injury or accident

Events were potential environment

damage can occur

Figure 1.5
Heinrich’s triangle / Accident triangle:
Theory of Industrial accident prevention.
It shows the relationship between serious accidents, minor, near miss & purpose that
if no of minor accidents is reduced then there will be a corresponding fall in the no
of serious accidents.

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 Fatality

Serious injury

Minor injury

Near Miss

Unsafe acts

Figure 1.6
VII. 5’s

5 ‘s includes Sort, Team work, Set in order, Shine, Standardize, Sustain

to make a workplace function better by making it an easier place to work .This occurs by
making spaces make sense, tools and materials are placed in logical locations based on who
needs them, how frequently they are need etc…

Lean manufacturing: Lean manufacturing is a method used to identify and eliminate waste
from manufacturing process. Lean aims to remove anything from the production process that
does not add value to the end product or service the customer purchases.

Lean manufacturing initiative like Kanban or kaizen can be implemented more successfully
because the workplace is already easy to work in.

Kaizen

“Change for the better”

Everyone in the company from the CEO to assembly workers practices .Company with a
culture of continuous improvement reap many benefits .

Company that practices kaizen will have 5 core elements, Team work, Personal discipline,
Improved morale, Quality circle, Suggestions for improvement.

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 Gemba

Referring to the actual place where the value is created or work ia performed. Gemba
works are a powerful tool to help managers meet the kaizen objective of humanizing the
workplace & respecting the people.

It works to break down barriers while encouraging workers to feel comfortable

sharing improvement suggestions.

VIII. National Apprenticeship Promotion Scheme (NAPS)

NAPS was launched in August 2016 by the Government of India to Promote the
apprenticeship in the country by providing financial incentives, technology and advocacy
support.

The implementing agencies for NAPS are-

i. Regional Directorates of Skill Development & Entrepreneurship (RDESE)

under Directorate General of Training (DGT)
ii. National Skill Development Corporation

These learning gave me a wide knowledge on various activities in prior to

which we will be exposed to in our real work life. Various conceptual topics enriched
my knowledge and the insight I got helped me to know what I should develop and my
flaws which should be eliminated. Apart from conceptual learning, had a hands on
experience various areas. This gave me a great experience towards the format to be
followed and enriched my drafting skill. Training and learning chart preparation for
employees. This gave me a idea on different ways in which employees are engaged with
various training and learning process, their monthly training topics and activities;these
were charted accordingly for a year . Some important skills you can aim to learn during
your internship include communication, problem-solving, conflict-resolution and
management. I personally believe that my internship in noveteur electricals and digital
power system provides me with Building my confidence level, secure good references
and recommendations, Job experience, Research experience, access to a variety of tasks
and departments, mentorship, help guide career goals, create professional network.
Networking is an important aspect to be considered.

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SUMMARY OF ACTIVITIES

The internship I went through gave me both conceptual and practical knowledge in HR
domain. This gave me an idea to relate the theoretical aspects with practical experience.
These gave us a ideology on the way to relate the concepts with the work place happenings.
Ways to improve interaction with employees -Various HR functions - Recruitment process
-learning & development - Payroll – Talent acquisition -Tax benefits - Job rotation -
Multiskill development – Factory visit ( Safety development ,about company,
Organizational structure, Promotion, How to handle employees at various situation) -
drafting notice - employee pay details. Data verification – Minimum wage concepts – Basics
about how allowances are calculated and their benefits - Concepts on recruitment – PPT
preparation and editing. Conceptual learning about Shop & establishment Act, VRS &
Retrenchment, Data entry regarding vaccination . Learned various recruitment process and
how to source candidates by using Naukri, revised various HR concepts in detail, conceptual
learning about near miss, unsafe act & unsafe condition. Learnt about HR policy and
company profile, Various HR policy, Work related to training & learning concepts. PPT on
employee safety, Work related to training & learning concepts. In relation to HR, it is very
important. During an internship you learn the basics of what HR does. You can use
transferable skills and allows you to develop yourself for a career in HR. I would say,
internships help in master professional soft skills such as communication, punctuality and
time management. These are skills that are key for success at a job and college and are highly
sought after by companies. Professionalism, internships provides students with the soft
skills needed in the workplace and in leadership positions. Skills, such as communication,
leadership, problem-solving, and teamwork can all be learned through an internship and
utilized beyond that experience. Learn how a professional workplace operates.

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Learning from internship and concept -connects

Learnt about the company's HR policies, employee benefits, and other HR-related stuff
to be able to respond to any internal staff inquiries. Work in co-op with human resources
generalists and other HR staff if needed to complete annual HR duties. Provide
administrative support to HR business partners and managers. I gained various aspects like
how to put my knowledge and skills into practice, the benefits of networking, understanding
workplace culture, enthusiasm is invaluable, keeping a journal is great for personal growth,
how important good communication is. Major functions of HR activities recruitment and
employee screening. Acquiring new talent is something every business needs to do if they
wish to grow, company benefits and compensation, performance evaluation, employee
relations, enforcement of disciplinary actions, employee records, continued education. Apart
from all these I got a chance to relate the theoretical concepts with practical happenings. This
helped me in experiencing various HR activities . I would also make sure that all these
experience help me throughout my career. In addition, time management, punctuality in
work submission, teamwork, interaction with co-workers, distribution of work to achieve
the goal, relate things and correct mistakes in regular intervals this would help in successful
completion of work promptly.In-field work will also have flaws within which should be
identified and reworked properly. Before into internship, I had an ideology of gaining
experience with the work place, find my flaws to correct it, to know were I should develop
myself, networking with people was also in my ideology and bring perfection in my work. I
rather thought of studying the companies work place culture, their competitors, their growth
and strategies used, about employee engagement, to learn about people behaviour in work
place and how I should react in various situations.

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Reference

https://www.leansixsigmadefinition.com/glossary/5s/

https://www.business-standard.com/about/

Seetharaman book

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