BUSINESS PLAN

FOR
SMART TROLLEY
1
2
ACKNOWLEDGEMENT

I would like to express my special gratitude to my teacher Miss Kanza and University of Karachi
who give me the golden opportunity to do this wonderful project on the topic ―Smart Trolley‖
which also helped me in doing a lot of research and I came to know about so many new things I
am really thankful to them.

I would like to place on record my deep sense of gratitude to my parents for financial wisdom
and inspiration that have guided and helped me from day one, an honorable mention goes to all
friends in the group for their understandings and supports in completing this project. Without
workgroup of the particular that mentioned above, we would face many difficulties while doing
this project. Once again, thank you very much, may Allah SWT bless you all.

3
INDEX
Section: 1 Executive Summary....................................................................................................5

Section: 2 Introduction………………………………………………………………………… 7

Section: 3 Industry Analysis......................................................................................................12

Section: 4 Operational Plan........................................................................................................17

Section: 5 Marketing Plan..........................................................................................................24

Section: 6 Organizational Plans.................................................................................................29

Section: 7 Financial Plans..........................................................................................................34

Section: 8 References................................................................................................................40

Section: 8 Appendix...................................................................................................................41

4
Section 1: EXECUTIVE SUMMARY FOR SMART
SOLUTIONS PVT LTD

Our Mission
The main objective of Smart Solutions Pvt Ltd is to minimize the shopping hours, lower the
consumer hindrance and to eliminate the long queues at retail outlet checkout counters by
introducing the idea of Smart Trolley, which provides consumers a better shopping experience as
well as a reduced business process.

Our Company and Management

Smart Solutions Pvt Ltd, is headquartered in Karachi, Suit no; 602- 603, 6th Floor, Business
Avenue, Shahra-e-Faisal. The company is owned and founded by partners Sarah, Aysha, Shazia,
Hussain and Zain. It is a Partnership Co. which commenced on 13th Feb 2020. All the above
partners are the main Directors of the company. The managing team includes:
1. Ms. Sarah Shahid Khan will act as Managing Partner of the firm, whose primary
responsibilities include making major corporate decisions.
2. The Sales/Account Manager
3. The Technical Manager
4. Clerk

Our Solution and Services

The trolley device is embedded with a barcode scanner that will keep a track of all the items
consumer has picked and scanned, and show a temporary invoice which will then later scanned
by cashier at checkout stations. This is a dual pronged strategy that will save not only consumers
time but reduces Business Process and increase Return on Investment.
Our objective is to be the leading Smart Solution Company in Pakistan. Our goal is to be the
exclusive service provider to the main Retail industries and super stores. Our distinctive services
are:
1. Provision of device
2. Installation and Integration of device
3. Integrated Software updating
4. No Delivery charges
5. Free 7 days trial
6. Latest software update
7. No technical charges (limit)
8. Customer service

5
Our Target Market
The retail sector of Pakistan is the fastest growing retail sector in the world. The current size of
the Pakistani retail market is around $152 billion and is growing at the rate of about 8.2% per
annum. It also contributes 17% to the country‘s GDP and is expected to grow 50% by 2021,
eating up a bigger share along the way.

Our Competitive Advantage

Smart Solutions Pvt is the only company offering Smart Trolley Device in Pakistan. Currently
we have no other competitor in the local market providing the device along with complete
compendium of distinctive services mentioned above.

Marketing Campaign
Our plan is to aggressively build our client base through personal selling, and direct
mail advertising.

Financial Projections
Based on the size of local operative market, our sale projection for the first year is Rs.18,
000,000. We project a growth rate of 10% per year for the next 3 years. On startup we will have
two trained staff and a clerk who will manage the company‘s environment.

Startup Finance Requirements

The share of each of the director will be Rs 400,000 to finance our first year growth.

6
Section 2: INTRODUCTION
Opportunity Identification

In today's world shopping is rather a difficult task which is due to the fact that one needs to stand
in long queues to get their products scanned and then pay for the same. This long and tedious
process results in lots of wasted time and unhappy customer base for the retail stores. All the
major retail stores only use one single technology currently, which are barcodes which was
developed in the 1970s and are still used today.

7
Idea Generation

To introduce a device in our country look like a tablet phone with a bar code scanner, which is
adjustable in shopping cart, through which buyer can scan the price and make his own invoice by
himself , meanwhile he can also check his shopping expense and per his Budget, ultimate time
saving and problem at cashier counter to reduce the rush and frustration.

8
Idea Description

The retail industry sector is extremely important, not only now but has been so for a very long
time. The recent evolutions in technology and people‘s understanding towards the technical
advancements have made it possible to develop comfort in the retail industry. Also, consumer
perceptions of privacy, security and trust in present commerce mentioned that the proliferation of
electronic commerce technologies has utterly transformed the way business is conducted.
Products are lined up in stores; customers check their price and may be their nutrition value too.
Put all the stuff in a cart and push it around to fill until its bloating. Standing in a queue for
billing wastes an ample amount of time and customers realize they have stuff in their cart more
than they can afford to buy.

9
Working Steps

1. When shoppers press ―start button‖ in the system turns ON and then all the components
such as barcode reader, microcontroller start working
2. Every product has a barcode which contains unique id. This Id‘s are already fed in the
database assigned to the corresponding products.
3. When the shopper purchases any product then the barcode reader reads the tag. The
information of the product is extracted and displayed on the LCD screen. At the same
time billing information is also updated.
4. These steps are repeated until the end of shopping button is pressed. Once the
―End Shopping‖ button is pressed the total bill is display on LCD.
5. There is also an option provided to delete some of the products from the cart and the bill
will be updated accordingly, this goes by the customer choice.
6. At the end of shopping, the customer can straight away pay the bill to the other counter
called ―Scan & Go‘ and no need to spend/ kill his time in long queue to reach
to till counter and leave.
7. Inventory status of the products is also updated at the end of shopping.

10
Implementation Process

The smart cart design comprises of four main components which are the hardware, software, a
wireless communication interface and an online database maintenance system. The interface
between the hardware and the software is also very important for the accurate function of the
smart shopping cart and the other components as well. The wireless technology helped the data
transfer from the cart to the billing counter hassle-free, secure and instant. And the maintenance
of an online database helped in the monitoring of the bills, days sales and was also an efficient
way to maintain a global live inventory dealing with the problem of items going out of stock.

By using that trolley, customer can buy large number of products in very less time with less
effort. At the billing counter side, computer can be simply interfaced for confirmation and bill
printout. we seem it fit to propose the aims to reduce, and possibly eliminate the total waiting
time of customers, lower the total manpower requirement for markets and increase efficiency
overall. In a world where technology is replacing the ways we pursue everyday activity, the
future of the retail industry also lies in more and more automated devices

START

SCAN THE BAR

CODE

REMOVE FROM ADD TO THE

ITEM SWITCH
THE CART OPTION
CART

GENERATE BILL

CASHIER
COUNTER

11
Section 3: INDUSTRY ANALYSIS
IT-Industry

Present Situation of the Industry

 The global information technology industry is on pace to reach $5.2 trillion in 2020,
according to the research consultancy IDC.
 The United States is the largest tech market in the world, representing 32% of the
total, or approximately $1.7 trillion for 2020.
CompTIA‘s Cyberstates report reveals that the economic impact of the U.S. tech sector,
measured as a percentage of gross domestic product, exceeds that of most other industries,
including notable sectors such as retail, construction, and transportation.

Despite the size of the U.S. market, the majority of technology spending (68%) occurs beyond its
borders. Spending is often correlated with factors such as population, GDP, and market maturity.

12
 CompTIA projects the global information technology industry will grow at a rate of 3.7%
in 2020
 The optimistic upside forecast is in the 5.4% range, with a downside floor of 1.9%.

13
IT Professional seek a promising future
If the industry is strong and maturing, and if businesses are taking the next step in developing
technology strategies, then it stands to reason that IT professionals should feel confident about
their future prospects. Overall, this seems to be the case. The vast majority of technology
workers feel optimistic about their role as an IT professional.

 In the U.S., 86% of IT pros rate their outlook as very good or fairly good.

 In different geographies, the sentiment is the same—81% in Canada, 75% in the UK,
82% in Australia/New Zealand (ANZ) and 85% in the Benelux region
(Belgium/Netherlands/Luxembourg).

The primary reason for the positive sentiment is high demand for technology skills, which in turn
leads to robust career options. There is also a sense that the importance of technology to business
objectives makes technology a more integral part of business operations and gives IT pros an
opportunity to play a role in the direction of the organization.

Contribution of the industry in the home economy

Digital growth in Pakistan is going through a rapid [Link] sector is one of the fastest
growing sectors of Pakistan contributing about 1% of GDP of Pakistan at about 3.5 billion USD.
It doubled in the past four years and experts expect it to grow a further 100% in the next two to
four years to $7 billion.

Competitors
Since the smart trolley idea has not reached Pakistan, we don‘t have any direct competitors but
once the idea gets traction, we are expecting that all the major software houses will definitely
like to develop the software for it.
Below is the list of software houses which might become our direct competitors.
1. Netsol
2. Ovex Technologies
3. TRG TECH
4. TechAbout
5. Macrosoft
6. Systems Limited
7. KalSoft
8. Techlogix

14
 Target Industry Analysis (Retail Industry)
There is a common statement is saying now a days that Future of Retail: Shopping Will Never
Be the Same Again. The reason for this statement is because after COVID-19, the whole pattern
is change in retail industry, retailers are more focus on Digitize their Business and should be
more convenient for their customers.

For this reason, the new ideas are born to how to facilitate the customer by reducing their shopping time, check-out time and
no need to stand and wait in long queues

15
Contribution of the Retail Industry in Home Economy

It is also the country's second largest employer, employing around 16% of its total labor force.
Since wholesale and retail trade comprises more than a third of Pakistan's service sector which
itself constitutes more than 53% of Pakistan's GDP, a strong correlation exists between growths
of the three.

16
.
Section 4: OPERATIONAL PLAN

Vendor Information

MB Communication Address:
Showroom No. SA16, 2nd Floor, Techno City Computer Market, Hasrat Mohani Road,
Opposite Uni Center, Karachi, Pakistan
Contact:
Karachi: 0300-8265122, 0300-0778734, 021-32270926, 021-32270927, 021-32622666
For Information & Quotation Email: sales@[Link]

Scanning Device Specifications

BC-PDR-202 1D Android Handheld Data Collector

Overview

BC-PDR-202 rugged device management capabilities and invaluable security features,

creating an enterprise-ready solution with an extended lifecycle and support provided.

For demanding mobile workforce applications that require multiple tasks to be completed in a
limited amount of time, the BC-PDR-202 for Android enables multi-purpose computing,
communication, and data collection at desktop-like speed, empowering workers to get the job
done.
Fast and Reliable mobile networks,BC-PDR-202 coverage all the world, support LTE
/WCDMA/CDMA/GSM, anywhere allowing real-time access to critical data.

17
Features/Specification

Based on android® Operating System:

Based on android 5.0 platform, user-friendly interface, and a long lifecycle that matches that of
the traditional BC-PDR-201

Fast and Reliable Wireless Connectivity:

Delivers full wireless coverage for applications inside and outside of the four walls, allowing
real-time access to critical data

Light weight and Compact Design:

Reduce user fatigue by offering all of the functionality needed in an easy-to-carry form factor

Powerful Processor and Network Connections:

Delivers fast business transactions, allowing workers to complete multiple tasks quickly

Superior 4.0˝ Outdoor-Viewable VGA Display:

Allows mobile workers to seamlessly interact with data in virtually any lighting condition

Technologies Support:
Provide functions test demo and the SDK code very easy to developed your Application

Rugged and Reliable:

Durable construction and sealing deliver reliable operation and maximize worker uptime

18
Inventory Control System

As per the new era of Digital Transformation began after this COVID-19, we are also
focusing on Contact Less Delivery Model. Once we get the order from the customer, the
delivery date we put in our proposal will always from 2 to 3 weeks.

And we will get the delivery from our Vendor within 1-2 weeks max. So, our model is very
simple to get the goods on time and then directly deliver them on the same time. We are not
planning to store goods in bulk quantity, so there will be no need to maintain any
inventory.

Get the order from contact the vendor Deliver directly to

customer ,and get delivery customer

Storage Need of the Venture & How Will They Be Promoted

As I have mentioned earlier that there is no need to store goods in bulk quantity. Our business
model is very simple – Place an order directly to vendor after getting the Purchase Order-PO
from our Customers and just maintain a delivery time & model to fulfill/meet the order
requirements.

Flow of Good to the Customer

When order material is received from the vendor side, then we will start our internal to deliver
the materials/goods to our valuable customer through the different modes of transportation
which includes:

Land Route Sea Route Air Route

It mainly depends on the location and acceptability of Smart Solution‗s customer.

19
Steps of Business Transaction

These are the steps which involve in business transaction of Smart Solution.

Advertisement We have decided to opt for direct selling method. Our representative
will approach the retailers.
Payment Method: Payment can be received by cash/cheque, credit card or debit card. For
cheque it is necessary to ensure that the cheque is properly filled out,
dated, and signed. In addition, we will provide opportunities for our
customer. like free delivery for our cash purchaser and credit term for
creditors.

Order: Order is placed online and delivery date minimum after 3 weeks

Prepare Documents: In this step include all necessary documents like sale invoice and
purchase invoice.

Record transaction: Basic transaction will be through email. But also record in ledger,
balance sheet, and financial statement.

Feedback: At last after delivery feedback session can be conducted online from
customers.

20
Business Process Flow Chart

CUSTOMER

PAYMENT METHOD (COD/VISA)

ORDER RECEIVE ONLINE

CONFIRMATION EMAIL

STOCK VERIFICATION

NO
AVAILABLE CONTACT TO VENDAR

YES
PACKAGING

SHIPPING

CUSTOMER VERIFICATION

COD PAYMENT

DELIVERY

FEED BACK &

EMAIL

21
Technology Utilization to Service Customer Effective

Websites Providing areas on our website where customers can ask their own
questions or seek answers from others.

E-mail Using e-mail as a way to improve customer service and more

quickly respond to certain needs or help requests.

Communication Unifying communications so that we know the customer who left a

voice mail also sent an e-mail with the same request a few days ago.

Software Better managing customer relationships with more sophisticated

data-gathering tools, such as customer relationship management
software.

22
Business Plan Drivers

Machinery and Equipment:

Description Specification Qty Price (RS)

Computer System  Processor Type Core I3

 Processor Speed 3.9 GHz
Dell OptiPlex 3050 MT
 RAM Size 4GB
Core 7th Generation
 Hard Drive Size 500GB 1 72,000
Computer  Operating System (Primary)
Dos
 Print, Copy, Scan
 Print Technology Laser
 Print Quality Black (Best) Up
To 1200 X 1200 Dpi
HP LaserJet MFP
 Print Languages Ps
M440dn Printer
 Display 4-Line Led
 Processor Speed 600 MHz
1 30,000
 Paper Handling Input, Standard
up to 250 sheets
Internet Facility  Reliable 4G LTE speeds 1 1,000
 Connect up to 5 devices to each
hotspot such as phones and Per month
laptop
Office Supplies  Pens.
 Highlighters.
 Paper clips.
 Erasers.
 Stamp pads. 1,000
 Ink for stamp pads.
 Printer Papers
 Files
 Printer cartage
Total Amount in PKRs 104,000

23
Section 5: MARKETING PLAN
Competitors
Since the smart trolley idea has not reached Pakistan, we don‘t have any direct competitors but
once the idea gets traction, we are expecting that all the major software houses will definitely
like to develop the software and hardware for it. Below is the list of software houses which might
become our direct competitors.
1. Netsol
2. Ovex Technologies
3. TRG TECH
4. TechAbout
5. Macrosoft
6. Systems Limited
7. KalSoft
8. Techlogix
9. Q-Soft Technologies
10. Zepto Systems

Customers/Consumers
Our product is specifically targeted to the retail industry i.e. super market and retail [Link]
is the list of some of the supermarket retailers which could be our potential customers
Imtiaz Super Market
They‘re expanding rapidly out into the other states of Pakistan, even if you ask, the best parts of
Karachi have one of the chains of Imtiaz Supermarket – the largest in Pakistan and hitting the
buzzer since many years. Imtiaz supermarket has the largest share in the market as it caters more
than 70,000 customers daily.

Metro Cash n Carry

Metro Cash n Carry – going on the right track but lost some space due to lack of interest in
consumer products and was too dependent on the wholesale part and point of sales. Joined by
Habib Group, the supermarket is now starting to flourish and expand to major cities like Lahore,
Faisalabad and Islamabad. A one-stop solution for customers providing quality and reliable
customer services for a comfortable experience.

24
Carrefour
One of the largest supermarket chains of the globe, Carrefour established in Pakistan since
2009 to provide shoppers with quality goods and an amazing collection of fresh foods from all
across the globe. Expanding its roots across the country, Carrefour plans to help shoppers with
the best value for their money.

Al Fateh – Lahore
From the very beginning, Al Fatah-Lahore has been providing assortment products to its
customer base; the revitalization of the relationship is increasing every passing day. The
customer-friendly environment of the store and customer care is nothing but the very best. The
revolutionized model is now becoming the most inspirational retail store in the country

Chase Up – Karachi
For what seemed like forever, getting the right product in a competitive price is like placing your
hand on the buzzer. Sounds too good? Chase Up established in 1970‘s and since then has been
successfully running and with its own, competitive priced brand, the retail shop is doing a slow
march towards progression. Today, the loyal shoppers of Chase Up everywhere within Karachi
are looking for the new shops open in the heavily populated areas like Gulistan-e-Jauhar and
Nazimabad, Chase Up is in the list buy still needs some push-ups to reach the top.

Bin Hashim - Karachi

On the first run-through, the ultra-modern yet stylish Bin Hashim Supermarket & Pharmacy is
the largest and one of its kinds a different type of supermarket. Like a Mini Mart, Bin Hashim
superstore is the biggest mall in the locality of Gulistan-e-Jauhar as many of the grocery items
and pharmaceuticals products are available at a reasonable price. Not a big mart like many retail
outlets, yet very competitive to be placed at number 10 of the list of the best supermarkets in
Pakistan.

25
 Product
Scanner Device Specifications
BC-PDR-202 1D Android Handheld Data Collector
Overview

BC-PDR-202 rugged device management capabilities and invaluable security features,

creating an enterprise-ready solution with an extended lifecycle and support provided.

For demanding mobile workforce applications that require multiple tasks to be completed in a
limited amount of time, the BC-PDR-202 for Android enables multi-purpose computing,
communication, and data collection at desktop-like speed, empowering workers to get the job
done.
Fast and Reliable mobile networks,BC-PDR-202 coverage all the world, support LTE
/WCDMA/CDMA/GSM, anywhere allowing real-time access to critical data

Features/Specification

Based on android® Operating System:

Based on android 5.0 platform, user-friendly interface, and a long lifecycle that matches that of the
traditional BC-PDR-201
Fast and Reliable Wireless Connectivity:
Delivers full wireless coverage for applications inside and outside of the four walls, allowing real-time
access to critical data

Light weight and Compact Design:

Reduces user fatigue by offering all of the functionality needed in an easy-to-carry form factor
Powerful Processor and Network Connections:
Delivers fast business transactions, allowing workers to complete multiple tasks quickly
Superior 4.0˝ Outdoor-Viewable VGA Display:
Allows mobile workers to seamlessly interact with data in virtually any lighting condition
Technologies Support:
Provide functions test demo and the SDK code very easy to developed your Application
Rugged and Reliable:
Durable construction and sealing deliver reliable operation and maximize worker uptime

26
Pricing plan

Since this idea and has not been implemented in Pakistan yet we will follow the skimming
pricing method which will allow us to recover our expenses quickly. We will keep selling at a
high price until there is competition in the market for our product after that we will lower the
price as per market demand.

MB Communication Is Offering BC-PDR-202 1D Android Handheld

Data Collector Price is Rs 40,000

Profit Margin
Smart Solution is setting their Profit Margin will be 50% on One BC-PDR-202 1D
Android Handheld Data Collector Device

Final Price of One BC-PDR-202 1D Android Handheld Data Collector Device will be

Rs 40,000 + 80% = Rs 72,000

27
Promotion

Like mentioned above our targeted customers are not the general public we will approach super
market retailers since that is the nature of our product. Our audience is small we won‘t be
advertising our product. We have decided to opt for direct selling method. Our representative
will approach the retailers and demonstrate what our product is all about and attempt to convince
them to try out our product.

Distribution

Forward Integration
Forward integration has been chosen for our company. It is a form of vertical integration in
which a company moves further in the direction of controlling the distribution of its product
directly sale to the customer.

Some benefits of forward integration

1. Increase the company’s market share

A company may increase its market share by implementing a forward integration
strategy. Generally, the strategy eliminates various transaction and transportation costs.

2. Gain control over distribution channels

A company employs the strategy if it wishes to obtain control over distribution channels
in its industry

3. Competitive advantage
Successful implementation of the strategy may provide a company with a competitive advantage
over its competitors. Lower costs and more control over industry distribution channels can
become key factors in achieving a competitive advantage.

Transportation

Product will be supplied by [Link] bike, truck or any other vehicle.

28
Section 6: ORGANIZATIONAL PLAN

Form of Ownership
‗Smart Solution‘ is based on partnership form of ownership. This is a Private Limited
company incorporated at the Registrar of Companies through the foresight and vision of 5
partners.

Name of Partners
1. Sarah Shahid Khan
2. Aysha Khalid
3. Hussain Abbas
4. Shazia Hussain
5. Zain Abbas

Investment
The basic investment will be made / provided by both and parties as and when required from the
date of signing of this agreement. The ownership share of initial investment of each partner will
be as follows

Name Amount (Rs.)

Sarah Shahid Khan 400,000

Aysha Khalid 400,000

Hussain Abbas 400,000

Shazia Hussain 400,000

Zain Abbas 400,000

29
Sharing Ratio
The sharing for all the profit and loss will be divided according to ratio as given below
irrespective of the investment of parties

Name Ratio (%)

Sarah Shahid Khan 20%

Aysha Khalid 20%

Hussain Abbas 20%

Shazia Hussain 20%

Zain Abbas 20%

Terms and Conditions

1. That the terms and condition of partnership can be altered or modified with mutual
consent of all the partners which may be expressed or implied.
2. That no new partner shall be admitted to the partnership without the consent of
the existing Partners.
3. That the bankers of the firm can be any bank or banks but the account there in shall be in
the firm‘s name and be operated upon jointly by all the partners or as decided by the
partners from time to time.

30
Signing Authority and Control
All the activity control and signing responsibilities will be performed by Managing Partner
Ms Sarah Shahid khan any financial transactions that are to occur in relation to the business
expenditure and development. And also provide guidelines to the management staff.

Details of Managing Partner:

Name: Sarah Shahid khan D/O Shahid Ameer khan
C NIC: 42201-0516175-6
Resident Address: H#96/5 Area I-D, Landhi #01

Board of Directors
All the 5 partners will be the primary BOD's and will have the highest authority and control over
the decisions taken for the welfare and growth of the firm. Additional board of directors can be
added if 3/5th of partners agree through voting.

31
Organizational Hierarchy

A proposed view of the organizational structure within the firm

Board of Directors

Signing Authority &

Controller Partner

Sales/Account Technical Manager

Manager

Clerk

32
Recruitment of Staff

Sr Job Title # of Qualification Salary Immediate

# post Reporting

1 Sales/Account 1 MBA in Rs50,000 Managing

Manager Marketing/Finan basics Partner Of the
ce having plus company
minimum 5 years commissi
of working on
experience.

2 Technical 1 Bachelor/Master Rs40,000 Managing

Manager s in computer plus Partner Of the
science having allowanc company
min 3 years of es/benefit
working s
experience

3 Clerk 1 Matric or Rs10,000 Sales/Account

equivalent Manager

Note:
Employees will report to managing partner of the firm, and managing partner will provide all
information and all transaction details to all the Board of Directors/Partner of the Company.

33
 Section 7: FINANCIAL PLAN

Smart Solution Pvt

Proforma Income
Statement
For The Year Ended 2021, 2022, 2023, 2024, 2025

Year 2021 Year 2022 Year 2023 Year 2024 Year 2025

Sales 18,000,000 21,600,000 21,760,000 24,272,000 25,200,000

Cost of goods sold 10,000,000 12,000,000 12,800,000 15,170,000 16,800,000
Gross profit 8,000,000 9,600,000 8,960,000 9,102,000 8,400,000
Salaries Expense 12,00,000 12,60,000 13,23000 13,89,156 14,58,612
Rent Expense 240,000 252,000 264,600 277,830 291,720
Transportation Expense 30,000 35,000 40,000 45,000 50,000
Office Supplies Expense 12,000 12,000 12,000 12,000 12,000
Internet Expense 12,000 12,000 12,000 12,000 12,000
Utility Expense 66,000 67,000 68,000 69,000 70,000
Registration Fee 30,000 ----- ----- ----- -----
Depreciation Expense 12,400 12,400 12,400 12,400 12,400
Miscellaneous 2,400 3,400 4,400 5,400 6,400
Total Expense 1,604,800 1,427,000 1,736,400 1,822,786 1,913,132
Income before Tax 6,395,200 8,173,000 7,223,600 7,279,214 6,486,868
Income Tax (29%) 1,854,608 2,370,170 2,094,844 2,110,972 1,881,192
Net Profit 4,540,592 5,802,830 5,128,756 5,168,242 4,605,676

34
 Smart Solutions PVT
Proforma of Financial Position
For The year Ended 2021, 2022,2023,2024,2025
Year 2021 Year 2022 Year 2023 Year 2024 Year 2025
ASSETS
Fixed Assets:
Equipment 89,600 77,200 64,800 52,400 40,000
Current Assets:
Cash 6,450,992 7,725,630 9,782,356 12,016,840 13,328,192
Total Assets 6,540,592 7,802,830 9,847,156 12,069,240 13,368,192
EQUITIES & LIABILITIES
Partner Equity(Capital Account):
Sarah Share 400,000 400,000 300,000 200,000 100,000
Aysha Share 400,000 400,000 300,000 200,000 100,000
Hussain Share 400,000 400,000 300,000 200,000 100,000
Zain Share 400,000 400,000 300,000 200,000 100,000
Shazia Share 400,000 400,000 300,000 200,000 100,000
Current Account:
Sarah Share 908,118 1,160,566 1,025,751 1,033,648 921,135
Aysha Share 908,118 1,160,566 1,025,751 103,36,48 921,135
Hussain Share 908,118 1,160,566 1,025,751 1,033,648 921,135
Zain Share 908,118 1,160,566 1,025,751 1,033,648 921,135
Shazia Share 908,118 1,160,566 1,025,751 1,033,648 921,135
Current Liability:
Cash -------- -------- 3,218,400 5,900,998 8,262,516
Total Liabilities & Equities 6,540,592 7,802,830 9,847,156 12,069,240 13,368,192

35
 Computation for Salaries Expenses:

Employee Year Salary per month % increase Total salary per year
Sales Account manager 2021 50,000 600,000
Sales Account manager 2022 52,500 5% 630,000
Sales Account manager 2023 55,125 5% 661,500
Sales Account manager 2024 57,882 5% 694,584
Sales Account manager 2025 60,776 5% 729,312
Total 276,283 3315,396

Employee Year Salary per month % increase Total salary per year
Technical manager 2021 40,000 480,000
Technical manager 2022 42,000 5% 504,000
Technical manager 2023 44,100 5% 529,200
Technical manager 2024 46,305 5% 555,660
Technical manager 2025 48,620 5% 583,440
Total 221,025 2,652,300

Employee Year Salary per month % increase Total salary per year
Clerk 2021 10,000 120,000
Clerk 2022 10,500 5% 126,000
Clerk 2023 11,025 5% 132,300
Clerk 2024 11,576 5% 138,912
Clerk 2025 12,155 5% 145,860
Total 55256 663,072

36
Computation for Rent Expense:

Year Rent per month % increase Total Rent per year

2021 20,000 240,000
2022 21,000 5% 252,000
2023 22,050 5% 264,600
2024 23,152.5 5% 277,830
2025 24,310 5% 291,720

Computation for Depreciation Expense:

Year Book Value (Beg) Depreciation Book Value (End)

2021 102,000 12,400 89,600
2022 89,600 12,400 77,200
2023 77,200 12,400 64,800
2024 64,800 12,400 52,400
2025 52,400 12,400 40,000
Total 62,000

Equipment = 102,000-40,000/5 =12,400 depreciation per year

Equipment amount......................10,2000
Salvage value...............................40,000
Depreciation per year.................12,400
Total Dep Exp for 5 years..........62,000

37
Computation for Revenue:

Year Quantity (Q) Price (P) PxQ Total Revenue

2021 250 40,000 x 180% 72,000 x 250 18,000,000
2022 300 40,000 x 180% 72,000 x 300 21,600,000
2023 320 40,000 x 170% 68,000 x 320 21,760,000
2024 370 41,000 x 160% 65,600 x 370 24,272,000
2025 400 42,000 x 150% 63,000 x 400 25,200,000

Computation for Investment:

Year 2021 Year 2022 Year 2023 Year 2024 Year 2025
Sarah Share 400,000 400,000 300,000 200,000 100,000
Aysha Share 400,000 400,000 300,000 200,000 100,000
Hussain Share 400,000 400,000 300,000 200,000 100,000
Zain Share 400,000 400,000 300,000 200,000 100,000
Shazia Share 400,000 400,000 300,000 200,000 100,000
TOTAL 20,00,000 20,00,000 1,500,000 10,00,000 500,000

38
Computation for Profit Share:

Year 2021 Year 2022 Year 2023 Year 2024 Year 2025
4540592/5 5802830/5 5128756/5 5168242/5 4605676/5
Sarah Share 908,118 1,160,566 1,025,751 1,033,648 921,135
Aysha Share 908,118 1,160,566 1,025,751 1,033,648 921,135
Hussain Share 908,118 1,160,566 1,025,751 1,033,648 921,135
Zain Share 908,118 1,160,566 1,025,751 1,033,648 921,135
Shazia Share 908,118 1,160,566 1,025,751 1,033,648 921,135

Individual Share = Net profit ÷ 5

39
Section 8: REFERENCES

[Link]
[Link]
[Link]
[Link]
[Link]
[Link]
[Link]
[Link]

Vendor‘s Reference

40
Section 9: APPENDIX

Partnership Deed
Objectives

1. That the partnership business carried out under the name and style of
―Smart Solution‖
2. That the nature of Business is manufacturing barcode scanning Device.
3. That this partnership is commenced from 13th February 2020.
4. That the profit and loss of the firm will be distributed equally between the partners.
5. That in case of any kind of dispute between the partners, the matter will be referred
to the Arbitrator appointed by the consent of the partners and the decision of the
Arbitrator will prevail and be accepted by the partners.
6. That the joint accounts of the said firm will be opened in the name of Firm.
Account will be operated jointly by all partners.
7. That all the decision in respect of the said firm will be taken by natural understanding
and mutual consent of all the partners.
8. That in case of termination of this agreement, all the aspect including cash or
goods distributed between the partners as per document share.
9. That the duration of the partnership is at will, if any partner intends to withdraw from
this Agreement, he will give 02 Months prior notice in writing, to the other partner.
10. That in case of death of any partner, his legal heirs will be responsible for the profits
and losses of the business and they may continue or / terminate the partnership.
11. That if any of the clauses mentioned in this deed contradicts to the Provision of the
Partnership Act, the said Act will prevail.

41
Investment

The basic investment will be made / provided by both and parties as and when required from the
date of signing of this agreement. The ownership share of initial investment of each partner will
be as follows

Name of the Person Amount (Rs.)

Sarah Shahid Khan 400,000

Aysha Khalid 400,000

Hussain Abbas 400,000

Shazia Hussain 400,000

Zain Abbas 400,000

Sharing Ratio

The sharing for all the profit and loss will be divided according to ratio as given below
irrespective of the investment of parties

Name of the Person Ratio (%)

Sarah Shahid Khan 20%

Aysha Khalid 20%

Hussain Abbas 20%

Shazia Hussain 20%

Zain Abbas 20%

42
Management Responsibility

Ms. Sarah Shahid Khan will act as Managing Partner of the firm, whose primary
responsibilities include making major corporate decisions, managing the overall operations
and resources of a company, act as the main point of communication between the board of
directors and corporate operations and being the public face of the company.

Terms & Conditions

1. That the terms and condition of partnership can be altered or modified with mutual
consent of all the partners which may be expressed or implied.
2. That no new partner shall be admitted to the partnership without the consent of
the existing Partners.
3. That the bankers of the firm can be any bank or banks but the account there in shall be
in the firm‘s name and be operated upon jointly by all the partners or as decided by the
partners from time to time.

Accounts

Those proper and usual books of accounts shall be made as on the 30th June each year when
the Profit and Loss Account and also the Balance Sheet shall be prepared. The first such
account shall be prepared on 30th June, 2020.

Winding-Up

1. That the duration of the partnership shall be at will, provided that either party shall be
entitled to retire from the partnership on giving two-months‘ notice to the other
partners.
2. That in case of death of any partner the legal heirs shall be considered as
partners without dissolution.

43
Income Tax

The tax will be deducted / paid in the name of firm and separate NTN will be maintained for
the firm.
In Pakistan, the Corporate Income tax rate is 29%, a tax collected from companies. Its amount
is based on the net income of companies, obtain while exercising their business activity,
normally during one business year.

Arbitration

1. The disputes and difference between the partners as to Interpretation of any of the clauses
therein contained or as to the working and /or as to the dissolution of the partnership shall
be referred to Arbitration as under the Arbitration Act applicable in Pakistan and the
award of the arbitrators as the case may be shall be binding upon the parties.
2. The provisions of Partnership Act which have not been specifically provided here
shall apply to the Deed as well.

IN WITNESS THEREOF THE PARTIES HAVE ON THEIR HANDS ON THE

15th DAY OF FEBRUARY 2020.

Partners’ Name Signature

Sarah Shahid Khan

Aysha Khalid

Hussain Abbas

Shazia Hussain

Zain Abbas

WITNESS # 1 WITNESS # 2
Name: Name:

Signature: Signature:

44
Registering Partnership Firms
Companies are registered with the Securities & Exchange Commission of Pakistan (SECP).
In order to register a partnership all we need to do is to submit the following documents to the
office of the Registrar of Firms in our City/District:

1. Written Partnership deed on a Rs. 1,000 stamp paper (should be prepared by a lawyer).
2. Filled form.
3. Bank challan.
4. Rent agreement for office in a commercial area along with proof (rent agreement
or property ownership papers).
5. CNICs of all partners along with CNIC of all witnesses. There should be one witness
per partner.
6. Affidavit regarding accuracy of submitted papers
7. Copy of all the above documents duly notarized by a notary public.
8. The partners along with witnesses will have to physically present themselves in front
of the Registrar of Firms.
9. After a week, we will receive a certificate from the office of the Registrar of Firms.
10. Next step is to setup a bank account in the name of newly formed partnership followed by
registering for an NTN and GST Number (Tax)

Additional information/document:
1. Proposed name of your company
2. Nature and scope of business.
3. Paid-up capital by each member (in Rupees) - actual investment money to be put
into company account by each shareholder.
4. Authorized share capital (in Rupees) - think of it as a license for the amount
above. The paid-up capital above cannot be more than this license / authorized
capital amount.
5. Office address.
6. Residential addresses of all directors and shareholders (members).
7. Valid Cell Phone Number of Members.
8. Valid Email Address of Members.
9. Whether you want to get the company incorporated through normal method (5 -
7 working days) or Fast Track (3-5 working days)

45
Pvt. Limited Company and Partnership Registration packages

46
 Form-II
APPLICATION FOR REGISTRATION OF COPYRIGHTS
[ SEE RULE 4 (i) ]
To
The Registrar of Copyrights,
Copyright Office,
KARACHI.

Sir,
In accordance with section 39 of the Copyright Ordinance, 1962 (XXXIV of 1962),
I/We hereby apply for registration of copyright and request that entries may be made in
the Register of Copyrights as in the enclosed statement of particulars sent herewith in
triplicate.
*I also send herewith duly completed the statement of further particulars relating
to the work.

2. In accordance with sub-rule (3) of Rule 4 of the copyright rules, 1967, I/We have
sent by hand pre-paid registered post copies of this letter and of the enclosed
statement(s) to the other parties **concerned as shown below:-

NAME AND ADDRESS OF THE PARTIES DATE OF DESPATCH

Sarah Shahid Khan , Area 1-D, H#96/5, Landhi no.1, Karachi, Pakistani

Ayesha Khalid, H# LS-25, Sector 11-C-1, North Karachi, Pakistani

Shazia Hussain, Qasim Shah Road, Keemari Karachi, Pakistani

Syed Hussain Abbas, H# B-304, Rabia Garden, Block-17 Johar, 15-02-2020

Karachi, Pakistani

Zain Ghulam Abbas, 13 N, Block 2, PECH,Karachi,Pakistani

3. The prescribed fee has been paid, as per details below:-

4. Communication on the subject may be addressed to:-

(a) : Name and Address: Smart Solutions, Suit # 602-603, 6th floor ,Business Avenue, Shahra-e-
Faisal, Karachi

(b) : Email: info@[Link]

(c): Cell#(WhatsApp): 03452806758
(d): Trade Marks No: Nil (For Artistic work only, if the work is used in Trade Marks)

47
 Yours faithfully
Place: Karachi
Dated: 15-02-2020 ( Signature )

*STATEMENT OF PARTICULARS (TO BE SENT IN TRIPLICATE)

*For Literary, Dramatic, Musical and Artistic Works only.
**See entries 7, 11, 12 and 13 of the statement of particulars and the party referred to in entry 2(e) of the statement of further particulars .

Pay order/D.D. in favour of “DIRECTOR GENERAL IPO-PAKISTAN”

Statement Of Particulars

( To be sent in triplicate )

1. Registration Number ( to be filled in the Copyright office )

2. Name, Address and Nationality of the applicant.

Sarah Shahid Khan , Area 1-D, H#96/5, Landhi no.1, Karachi, Pakistani

Ayesha Khalid, H# LS-25, Sector 11-C-1, North Karachi, Pakistani

Shazia Hussain, Qasim Shah Road, Keemari Karachi, Pakistani

Syed Hussain Abbas, H# B-304, Rabia Garden, Block-17 Johar, Karachi, Pakistani

Zain Ghulam Abbas, 13 N, Block 2, PECH,Karachi,Pakistani

2. Nature of the applicant’s interest in the Copyright of the work. Service and solutions

3. Class and description of the work and year of creation. Service and solutions
of integration to retail customer ,Business year of creation

4. Title of the work. “Smart Trolley”

6. Language of the work. English

7. Name, address and nationality of the author and if the author is dead, the date
of his death: N/A

8. Whether work is published or unpublished. N/A

48
6. Year and country of first publication and name, address and nationality of the
publisher. N/A

7. Year and countries of subsequent publications, if any and names addresses

and nationalities of the publishers. N/A

8. Names, Addresses and Nationalities of the owners of the various rights

comprising the copyright in the work and the extent of rights, held by each,
together with particulars of assignment and licenses, if any. N/A

9. Names, Addresses and Nationalities of the other persons, if any authorized to

assign or license the rights comprising the copyrights. N/A

10. If the work is an artistic work, the location of the original work, including name,
address and nationality of the person in possession of the work (in the case of an
architectural work the year of completion of the work should also be mentioned).
N/A

11. Remarks, if any;

Place: Karachi
Dated: 15-02-2020 ( Signature )
Name

49
 StatementOf Further Particulars

( For Literary, Dramatic, Musical and Artistic works Only )

( To be sent in Triplicate )

1. If the work to be registered, whether the work is :-

(a) an original work?

(b) a translation of a work in the public domain?

(c) a translation of a work In which Copyright subsist?

50
 (d) an adaptation of a work in public No
domain?

(e) an adoption of work in which Copyright subsists? No

2. If the work is a translation or adaptation of a work in which Copyright subsists:-

(a) Title of the original work;

(b) Language of the original work;

(c) Name, address and nationality of the author of this original work and if
the author is dead, the date of his death;
-------------------------------------------------
(d) Name, address and nationality of the publisher, if any of the work;

(e) Particulars of the authorization for a translation or adaptation including

the name, address and nationality of the party authorizing;

3. Remarks, if any;
Karachi

Dated: 15-02-2020 ( Signature )

Name

51
Job Descriptions of Management Team

[Job Title] - Sales Account Manager

Reports to: The Sales/Account Manager will report to the Managing Partner of the company.
Job overview: The Company is looking for a well experience/proficient person who will set and
achieve the objectives assigned by the Managing Partner of the company. The company goal is
to become the best quality product in a market.

Responsibilities and Duties:

 Person is responsible for all the sales transaction
 Person should be vigilant in sales promotion
 Person should record every transaction done by the company
 Person‘s duty is to report the Managing Partner of the company
 Person‘s duty is to maintain good business relations with the retailers/customers.
 Person should not disclose any information with anyone regarding the company.

Qualification:
 MBA in Marketing/Finance or equivalent to any other degree from recognized
organization.
 Should have at least 5 years of working experience in any org.
 Should know about the Accounting transaction like ledger update, statements and
Balance sheet.
 Should be smart enough to achieve the sale target
 Must have English speaking and writing skills.

Salary: Rs50,000 basics plus commission

[Job Title] - Technical Manager
Reports to: The Technical Manager will report to the managing Partner of the company.

Job overview: The Company is looking for a well experience/proficient person who will set
and achieve the objectives assigned by the Managing Partner of the company. The company goal
is to become the best quality product in a market.

Responsibilities and Duties:

1. Person is responsible for all the Software Integration.
2. Person should be vigilant in application/software update.
3. Person duty is to integrate the software to the retailer/customer.
4. Person‘s duty is to report the Managing Partner of the company
5. Person‘s duty is to maintain good business relations with the retailers/customers.
6. Person should not disclose any information with anyone regarding the company.

Qualification:
1. Bachelor/Masters in computer science or equivalent to any other degree from
recognized organization.
2. Should have at least 5 years of working experience in any org.
3. Should know about the application/software and programming languages.
4. Should be smart enough to resolve any matter during software installation/updating.
5. Must have English speaking and writing skills.
6. Must have good presentation skills to demonstrate Technical Presentation, Demo and
POC (Prove of Concepts)

Salary: Rs40,000 basic allowances and benefit

[Job Title] - Clerk
Reports to: The person will report to the Sales/Account Manager.

Job overview: The Person should be literate, loyal, efficient and active in the Job hours. He
should take care of all the office cleanliness, hygiene and setup.

Responsibilities and Duties:

1. The person is responsible for serving tea and lunch to office staff.
2. Person should take care of kitchen maintenance.
3. Person‘s duty is to clean the office.
4. Person‘s duty is to serve and make tea, juices, coffee to the guest.
5. Person‘s duty is to check all office equipment before and after office hours.
6. Person‘s duty is to bring any office item/stationary required by the office.

Qualification:
1. Matric or equivalent to this.
2. Should have at least 1 year of working experience in any org.
3. Should be a time oriented/punctual person.
4. Should be able to manage all his duties.
5. Should be able to speak and read Urdu.

Salary: Rs10,000 basic