Microsoft Word - Modul 2

Table of Contents
APPLYING STYLES FROM THE STYLES GROUP............................................................................................................ 3
USING MICROSOFT’S PREDESIGNED STYLE SETS....................................................................................................... 4
Changing Style Set Colors .......................................................................................................................................... 5
Changing Style Set Fonts ........................................................................................................................................... 6
CREATING A NEW STYLE ............................................................................................................................................ 6
DELETING A STYLE ..................................................................................................................................................... 8
Creating a Table of Contents ................................................................................................................................... 10
Formatting Your Table of Contents ......................................................................................................................... 11
Editing The Text In Your Table of Contents ............................................................................................................. 12
Change username........................................................................................................................................14

Citations and Bibliography..................................................................................................................................... 155

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WHAT IS A STYLE?
First, you can think of a style as a set of defined formatting characteristics that you can use repeatedly
throughout the document. The easiest way to create a table of contents is through the use of styles.

VIEWING AVAILABLE STYLES IN THE STYLES GROUP

Styles can be accessed through the Styles group of the Home tab. The currently applied style should be
highlighted in the Styles group.

Clicking on the More icon in the Styles group reveals more available style types.

Note: The easiest way to view the currently applied style is to add the Style icon to your Quick Access toolbar.

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APPLYING STYLES FROM THE STYLES GROUP
When you begin working in a new Microsoft Word document, the default style is Normal, which should be
highlighted in the Style group of the Home tab. To switch styles, follow the instructions listed below.

1. Click once in the paragraph to which you want to apply a style.

2. Go to the Home tab.
3. Click once on the style that you want to apply in the Styles group.
4. If you don't see the style that you want, click the More button to expand the Styles gallery.
5. You can hold your cursor over a style without clicking on it, to see how it will appear in your document.
6. When you find a style that you like, click once on it.
7. The style will be applied to the selected text.

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USING MICROSOFT’S PREDESIGNED STYLE SETS

Microsoft’s Default Style Set

When you open Word 2010, the default style set is Word 2010. You can choose from fourteen predesigned style
sets, which include formatting options for headings, body text, quotes, and titles.

Changing Style Sets

1. Go to the Home tab and click on the Change Styles icon.
2. A submenu will appear.
3. Hold your cursor over the option Style Sets to list Microsoft’s fourteen predesigned style sets.
4. Hold your cursor over a style set without clicking on it, to see how the styles will appear in your document.
5. When you find a style set that you like, click once on it.
6. That style set will be applied to your active document.

Note: When you apply a new style set, it will change all of the styles within your active document, including
headings and your normal font.

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Setting a Default Style Set
Once you have applied a style set to your document, you can click on the Change Styles icon and choose the Set
as Default option. That style set will then become the default for all new documents.

Changing Style Set Colors

The second option of the Change Styles submenu is Colors, which lists Microsoft’s predesigned color sets. This
option allows you to choose a style set and then change its color. Hold your cursor over a color set without
clicking on it, to see how it will appear in your document. When you find a color set that you like, click once on
it. It will be applied to your active document.

Note: When you apply a new style color set, it will change the colors of all of the styles used within your active
document.

Setting a Default Style Set Color

Once you have applied a style set color to your document, you can click on the Change Styles icon and choose
the Set as Default option. That style set color will then become the default for all new documents.

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Changing Style Set Fonts
The third option of the Change Styles submenu is Fonts, which list Microsoft’s predesigned font sets. This option
allows you to choose a style set and change its font type. Hold your cursor over a font set without clicking on it,
to see how it will appear in your document. When you find a font set that you like, click once on it. It will be
applied to your active document.

Note: When you apply a new style font set, it will change the fonts of all of the styles used within your active
document.

Setting a Default Style Set Font

Once you have applied a style set font to your document, you can click on the Change Styles icon and choose
the Set as Default option. That style set font will then become the default for all new documents.

CREATING A NEW STYLE

If you do not like any of Microsoft’s predesigned style sets, you can create your own.
1. Open a document.
2. Select some text to modify.
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3. Make the desired formatting modifications to the text.
4. Double-click on the newly formatted text.
5. A submenu will appear.
6. Hold your cursor over the Styles option.
7. Another submenu will appear.
8. Click on the Save Selection as a New Quick Style option.
9. The Create New Style from Formatting dialog will appear.

10. Type a name for the style in the Name field.

11. Click on the OK button.
12. Your new style will appear in the Styles gallery with the name you gave it, ready for you to use within your
active document.

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DELETING A STYLE
To delete a style, follow the instructions below.
1. Click on the dialog launcher of the Styles group.
2. The Styles pane will open.
3. Click on the Manage Styles icon.
4. The Manage Styles dialog will open.
5. Click on the Import/Export button.
6. The Organizer dialog will open.
7. Make sure you are on the Styles tab.

8. Go to the appropriate column and select the desired style to be deleted.

9. Click on the Delete button.
10. A dialog will appear, asking if you want to delete the style.
11. Click on the Yes button.
12. You will return to the Organizer dialog.
13. Click on the Close button.

Captions
Almost like the textboxes, captions are used to label a picture, chart or whatever
else you will need to label. However, unlike textboxes, it will only be labeled as
“figure,” “table,” or “equation” like in the example below:

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 Figure 1: The Pyramid in Cairo
Step 1: Go to the Captions tab and click the icon with the document with a picture on it.
Step 2: You will be brought to a dialogue box and will be given options of figure, table or
equation. Pick whatever suits your needs best.

Here you will also be able to choose whether you want numbers, roman numerals or letters
following the label.

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Creating a Table of Contents
To build a table of contents, Microsoft Word searches for text that has been formatted as headings.
It detects these headings, sorts them by level, and then dynamically creates a table of contents. To
create a table of contents, follow the instructions below.
1. Determine where you want to insert your table of contents.
2. Click once in that location.
3. Go to the References tab.
4. Click on the Table of Contents icon.
5. A gallery of predesigned table of contents will appear.

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6. Click on one of the options
7. A table of contents will be inserted into your document.

Note: If you do not have any headings in your document, the only way you can create a table of
contents is to type it manually.

Formatting Your Table of Contents

1. Click on your table of contents.
2. Go to the References tab.
3. Click on the Table of Contents icon.
4. Choose the Insert Table of Contents option from the submenu that appears.
5. The Table of Contents dialog will appear.

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6. Click on the downward pointing arrow to the right of the Formats field.
7. Choose one of the available designs by clicking on its name. (An example of the formatting that
you have selected will appear in both the Print Preview and Web Preview fields.)
8. Determine the number of heading levels that you want to display in your table of contents in the
Show Levels field.
9. Click on the Options button to determine what style headings will appear in your table of contents.
10. Click on the Modify button to determine how the style headings will appear in your table of
contents.
11. Click on the OK button.
12. You will be prompted to replace the original table of contents.

13. Click on the Yes button.

14. The newly modified table of contents will be inserted into your document.

Note: The Modify button will only be activated if the From Template option is the selection within
the Formats field.

Editing The Text In Your Table of Contents

Microsoft Word creates a table of contents dynamically. After editing your document, you may need
to update your table of contents. The table of contents cannot be edited directly, but the source that
informs it can be modified. To update your table of contents, follow the instructions below.
1. Make whatever changes you want in the body of your document.

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2. Double-click on your table of contents.
3. Your table of contents will be surrounded by a line and an Update Table icon will appear in its
upper left-hand corner.

4. Click on the Update Table icon.

5. An Update Table of Contents dialog will appear.

6. If the only change in your document involves pagination, enable the Update Page Numbers Only
field and click on the OK button.
7. If you have changed text in your headings, added headings, or deleted headings, enable the
Update Entire Table field and click on the OK button.
8. Your table of contents will update immediately.

Deleting Your Table of Contents

1. Go to the References tab.
2. Click on the Table of Contents icon.
3. Choose the Remove Table of Contents option.
4. Your table of contents will be deleted immediately.

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Change Username
1. Go to File tabs

[Link] Options button

3. Word Options window will appear

4. Click General button, under the Personalize your copy of Microsoft Office choose User name and
change your username and click OK button

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Citations and Bibliography
One of the least favorite things for a student, Word 2010 incorporated the “Works
Cited” help feature to make writing citations and bibliographies easier for the
average person.
Step 1: Go to Citations & Bibliography tab and before you click Insert Citation, make sure you
have the style set to what you want (MLA, APA, Chicago, etc.).

Once you have your style chosen, now you can click on Insert Citation:

Step 2: Write the information for your source, as followed (I will use book and internet):

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16
Computer & Information Processing Lab 1 Introduction to Microsoft Word

Lab Objectives:

1) To become familiar with basics of Microsoft Word 2010

2) To become familiar with the online help facilities of Word 2010.

Online resource:

An excellent online tutorial resource on Microsoft Word 2010 can be viewed at

i) [Link]
ii) [Link]

Layout of Microsoft Word 2010:

Following is the basic window which you get when you start word application. Let us understand
various important parts of this window.
Computer & Information Processing Lab 1 Introduction to Microsoft Word

File Tab:
The File tab replaces the Office button from Word 2007. You can click it to check Back stage
view, which is the place to come when you need to open or save files, create new documents,
print a document, and do other file related operations.

Quick Access Toolbar:

This you will find just above the File tab and its purpose is to provide a convenient resting place
for the Word most frequently used commands. You can customize this toolbar based on your
comfort.

Ribbon:

Ribbon contains commands organized in three components:

Tabs: They appear across the top of the Ribbon and contain groups of related commands. Home,
Insert, Page Layout are example of ribbon tabs.

Groups: They organize related commands; each group name appears below the group on the
Ribbon. For example group of commands related to fonts or or group of commands related to
alignment etc.

Commands: Commands appear within each group as mentioned above.

Title bar:
This lies in the middle and at the top or the window. Title bar shows the program and document
titles.

Rulers:
Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler appears just
beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left
edge of the Word window and is used to gauge the vertical position of elements on the page.

Help:
The Help Icon can be used to get word related help anytime you like. This provides nice tutorial
on various subjects related to word.

Zoom Control:
Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a
slider that you can slide left or right to zoom in or out, and + buttons you can click to increase or
decrease the zoom factor.
Computer & Information Processing Lab 1 Introduction to Microsoft Word

View Buttons:
The group of five buttons located to the left of the Zoom control, near the bottom of the screen,
lets you switch

Print Layout view: This displays pag es exactly as they will appear when printed.

Full Screen Reading view: This g ives a full screen look of the document.

Web Layout view: This shows how a document appears when viewed by a Web browser, such
as
Internet Explorer.

Outline view: This lets you work with outlines established using Words standard heading styles.

Draft view: This formats text as it appears on the printed page with a few exceptions. For
example, headers and footers aren't shown. Most people prefer this mode.

Document Area:
The area where you type. The flashing vertical bar is called the insertion point and it represents
the location where text will appear when you type.

Status Bar:
This displays document information as well as the insertion point location. From left to right, this
bar contains the total number of pages and words in the document, language etc.
You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting
options from the provided list.

Dialog Box Launcher:

This appears as very small arrow in the lower-right corner of many groups on the Ribbon.
Clicking this button opens a dialog box or task pane that provides more options about the
[Link] view
Computer & Information Processing Lab 1 Introduction to Microsoft Word

Backstage view gives you various options for saving, opening a file, printing, or sharing
your document. It is similar to the Office Button Menu from Word 2007 or the File
Menu from earlier versions of Word. However, instead of just a menu, it is a full-page
view, which makes it easier to work with.

To get to Backstage view:

1. Click the File tab.

2. You can choose an option on the left side of the page.

3. To get back to your document, just click any tab on the Ribbon.

Click the buttons in the interactive below to learn about the different things you can do
in Backstage view.
Computer & Information Processing Lab 1 Introduction to Microsoft Word

To create a new, blank document:

1. Click the File tab. This takes you to Backstage view.

2. Select New.
3. Select Blank document under Available Templates. It will be highlighted by
default.

4. Click Create. A new, blank document appears in the Word window.

To save time, you can create your document from a template, which you can select
from the New Document pane. We'll talk about templates in a later lesson.
Computer & Information Processing Lab 1 Introduction to Microsoft Word

To open an existing document:

1. Click the File tab. This takes you to Backstage view.

2. Select Open. The Open dialog box appears.

3. Select your document, then click Open.

If you've opened a file recently, you can also access it from the Recent
Documents list. Just click on the Filetab and select Recent.
Computer & Information Processing Lab 1 Introduction to Microsoft Word
Computer & Information Processing Lab 1 Introduction to Microsoft Word

Lab exercise:

1) Word formatting exercises:

Type the following sentence into your newly created Word file.

“I, (write your own name here), am a student of USCS 21- ADFP/ACTP student at INTEC
Education College.”

Changing the formatting of typed text:

a. Italicizing text: Copy/ paste the original sentence above and now precede the statement with
the text “Italicized copy: “. Italicize the whole text.

b. Making text bold: Copy/ paste the original sentence and now precede the statement with the
text “bold text copy: “. Bold the whole text.

c. Underlining text: Copy/ paste the original sentence and now precede the statement with the
text “Underline text: “.Underline the whole text.

d. Crossing out text: Copy/ paste the original sentence and now precede the statement with the
text “Crossed out text copy: “.Cross out the whole text.

e. Text in different fonts: Copy/ and paste the original sentence twice (2 new copies). For the
first copy, change the font of the sentence to Tahoma, and for the second copy change the
font of the sentence to Verdana.

f. Text in different font sizes: Copy/ and paste the original sentence twice (2 new copies). For
the first copy, change the font size of the sentence to 14, and for the second copy, change the
font size to 16. Write the font sizes in brackets at the end of each copied statement.

g. Text in different colors: Copy/ and paste the original sentence twice (2 new copies). For the
first copy, change the text color to red, and for the second copy, change the text color to blue.
Computer & Information Processing Lab 1 Introduction to Microsoft Word

2) Finding and replacing text: In the file that you have created, find the text ‘INTEC
Education College’ and replace it with the text ‘School of Computer Science at INTEC’

3) Undoing and Redoing changes: How can changes made to a document be undone? How
can changes undone be redone? (Hint: look in the quick access toolbar)

a. Undo the changes to the file in Q 2) and revert to the form in Q 3).

4) Inserting URL/ shapes/ symbols/ headers/ footers:

(Hint: Look for the Insert tab in the tabs of ribbon)

a. How can a URL link be inserted? In the open file, insert a link to the URL:
[Link] (hint: look in insert hyperlink)
google!

b. Insert the arrow shape that follows (hint: look in insert shapes)

c. Insert the following symbol α (hint: look in insert symbols)

d. Insert a header and footer in your file. (hint: look in insert header and insert footer)

5) Making a list:

Make a list of all the subjects that you are studying. For example, your generated list should
look like:

1) Physics
2) Computer and Information Processing
3) Communication Skills
4) Biology

a. Change the listing identifiers from 1), 2), 3) to i), ii) and iii).

6) Making a table:

Make a table with three columns and three rows. Also color the top row gray. Your table
should look like the following.
Computer & Information Processing Lab 1 Introduction to Microsoft Word

Row1 Row1 Row1

Column1 Column2 Column3
Column1 Column2 Column3

7) Checking Spellings and Grammar

Check the document you have created for any spelling and/ or grammar error. (Hint: Go to
the Review tab in the tabs on the ribbon, and click on Spelling & Grammar)

8) Calculating the word count

Calculate the total word count of your document. (Hint: Click on the Review tab and then on
Word count)

9) Commenting on a document

Use the Review > New Comment option to select a text and then comment on it. The
comments are not part of the original document, and are used to foster collaboration/ better
understanding of the text.