PHILIPPINE BIDDING DOCUMENTS

(As Harmonized with Development Partners)

ELECTRIFICATION OF UN-ENGERGIZED
SCHOOLS AND MODERNIZATION OF ELECTRICAL
SYSTEMS ON-GRID SCHOOLS IN BAYBAY II CS,
BAYBAY CITY, LEYTE

Government of the Republic of the Philippines

Department of Education
Region VIII (Eastern Visayas)
Baybay City Division
Diversion Road, Brgy. Gaas, Baybay City, Leyte
Project No. CY 2019-11-009

Fifth Edition
August 2016

TABLE OF CONTENTS
SECTION I. INVITATION TO BID
SECTION II. INSTRUCTIONS TO BIDDERS
SECTION III. BID DATA SHEET
SECTION IV. GENERAL CONDITIONS OF CONTRACT
SECTION V. SPECIAL CONDITIONS OF CONTRACT
SECTION VI. SPECIFICATIONS
SECTION VII. DRAWINGS
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SECTION VIII. BILL OF QUANTITIES
SECTION IX. BIDDING FORMS
SECTION X. FOREIGN-ASSISTED PROJECTS

Section I. Invitation to Bid

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Department of Education
Region VIII (Eastern Visayas)
DIVISION OF BAYBAY CITY
Baybay City, Leyte
Tel. Nos. 335-2093
Email add: [email protected]

Invitation to Bid for the CY 2020 Electrification of Baybay II CS and

Modernization of Electrical Systems on Grid Schools

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energized Schools and Modernization of Electrical Systems on Grid Schools
intends to apply the sum of One Million Seven Hundred Two Thousand Eight
Hundred Thirty - Six Pesos and 12/100 (Php 1,702,836.12) being the Approved
Budget for the Contract (ABC) to payments under the Electrification of Baybay
II CS and Modernization of Electrical Systems on Grid Schools . Bids received
in excess of the ABC shall be automatically rejected at bid opening.

Contract
ABC
No.

Project Description

City, Leyte
CY 2020 Electrification
1
Modernization of
Electrical Systems on
Grid Schools,
Baybay City, Leyte

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Electrification of Baybay II CS and Modernization of Electrical Systems on Grid
Schools, Baybay City, Leyte. Completion of the Works is required within 90
calendar days. Bidders should have completed a contract similar to the Project.
The description of an eligible bidder is contained in the Bidding Documents,
particularly, in Section II. Instructions to Bidders.
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non-discretionary
Implementing Rules and Regulations (IRR) of Republic Act 9184 (RA 9184),
otherwise known as the “Government Procurement Reform Act.”

Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and

partnerships or organizations with at least sixty percent (60%) interest or
outstanding capital stock belonging to citizens of the Philippines.

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6
November 29,

SH ERLIT

Section II. Instructions to Bidders

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TABLE OF CONTENTS

A. GENERAL
1. Scope of Bid
2. Source of Funds
3. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices
4. Conflict of Interest
5. Eligible Bidders
6. Bidder’s Responsibilities
7. Origin of GOODS and Services
8. Subcontracts
B. CONTENTS OF BIDDING DOCUMENTS
9. Pre-Bid Conference
10. Clarification and Amendment of Bidding Documents
C. PREPARATION OF BIDS
11. Language of Bids
12. Documents Comprising the Bid: Eligibility and Technical Components
13. Documents Comprising the Bid: Financial Component
14. Alternative Bids
15. Bid Prices
16. Bid Currencies
17. Bid Validity
18. Bid Security
19. Format and Signing of Bids
20. Sealing and Marking of Bids
D. SUBMISSION AND OPENING OF BIDS
21. Deadline for Submission of Bids
22. Late Bids
23. Modification and Withdrawal of Bids
24. Opening and Preliminary Examination of Bids
E. EVALUATION AND COMPARISON OF BIDS
25. Process to be Confidential
26. Clarification of Bids
27. Detailed Evaluation and Comparison of Bids
28. Post Qualification
29. Reservation Clause
F. AWARD OF CONTRACT
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30. Contract Award

31. Signing of the Contract
32. Performance Security
33. Notice to Proceed
34. Protest Mechanism
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1.1. The Procuring Entity named in the BDS, invites bids for the construction of Works,
as described in Section VI. Specifications.

1.2. The name, identification, and number of lots specific to this bidding are provided
in the BDS. The contracting strategy and basis of evaluation of lots is described
in ITB Clause 27.

1.3. The successful Bidder will be expected to complete the Works by the intended
completion date specified in SCC Clause 1.17.

The Procuring Entity has a budget or received funds from the Funding Source named
in the BDS, and in the amount indicated in the BDS. It intends to apply part of the
funds received for the Project, as defined in the BDS, to cover eligible payments under
the Contract for the Works.

(a)
follows:

(i)
public or private sectors by which they improperly and
unlawfully enrich themselves, others, or induce others to do so,
by misusing the position in which they are placed, and includes
the offering, giving, receiving, or soliciting of anything of value
to influence the action of any such official in the procurement
process or in contract execution; entering, on behalf of the
Procuring Entity, into any contract or transaction manifestly and
grossly disadvantageous to the same, whether or not the public
officer profited or will profit thereby, and similar acts as
provided in Republic Act 3019;

(ii)
to influence a procurement process or the execution of a contract
to the detriment of the Procuring Entity, and includes collusive
practices among Bidders (prior to or after Bid submission)
designed to establish bid prices at artificial, noncompetitive
levels and to deprive the Procuring Entity of the benefits of free
and open competition;

(iii)
two or more Bidders, with or without the knowledge of the

Procuring Entity, designed to establish bid prices at artificial,

non-competitive levels; and

(iv)
directly or indirectly, persons, or their property to influence their
participation in a procurement process, or affect the execution of
a contract;

(v)

(aa)
of evidence material to an administrative proceedings or
investigation or making false statements to investigators
in order to materially impede an administrative
proceedings or investigation of the Procuring Entity or
any foreign government/foreign or international
financing institution into allegations of a corrupt,
fraudulent, coercive or collusive practice; and/or
threatening, harassing or intimidating any party to
prevent it from disclosing its knowledge of matters
relevant to the administrative proceedings or
investigation or from pursuing such proceedings or
investigation; or

(bb)
inspection and audit rights of the Procuring Entity or any
foreign government/foreign or international financing
institution herein.

(b)

(c)
time, to be awarded Contract funded by the Funding Source if it at any
time determines that the firm has engaged in corrupt or fraudulent
practices in competing or, or in executing, a Contract funded by the
Funding Source.

3.2.
administrative, and/or criminal penalties available under the applicable laws on
individuals and organizations deemed to be involved in any of the practices
mentioned in ITB Clause 3.1(a).

3.3.
inspect and audit records and accounts of a contractor in the bidding for and
performance of a contract themselves or through independent auditors as
reflected in the GCC Clause 34.

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(a)

(b)

(c)

(d)

(e)

(f)

(g)

Committee
(a)
(b)

(c)

(d)

(e)
(d) of this Clause shall correspondingly apply to each of the members of
the said JV, as may be appropriate.

Relationship of the nature described above or failure to comply with this Clause
will result in the automatic disqualification of a Bidder.

(a)

(b)
which at least seventy five percent (75%) of the interest belongs to
citizens of the Philippines;

(c)
which at least seventy five percent (75%) of the outstanding capital stock
belongs to citizens of the Philippines;

(d)

(e)
more persons/entities that intend to be jointly and severally responsible
or liable for a particular contract: Provided, however, that, in accordance
with Letter of Instructions No. 630, Filipino ownership or interest of the
joint venture concerned shall be at least seventy five percent (75%):
Provided, further, that joint ventures in which Filipino ownership or
interest is less than seventy five percent (75%) may be eligible where
the structures to be built require the application of techniques and/or
technologies which are not adequately possessed by a person/entity
meeting the seventy five percent (75%) Filipino ownership requirement:
Provided, finally, that in the latter case, Filipino ownership or interest
shall not be less than twenty five percent (25%). For this purpose,
Filipino ownership or interest shall be based on the contributions of each
of the members of the joint venture as specified in their JVA.

5.2.
Treaty or International or Executive Agreement as specified in the BDS.

5.3.
participate only if they can establish that they (a) are legally and financially
autonomous, (b) operate under commercial law, and (c) are not attached agencies
of the Procuring Entity.

5.4.
Completed Contract (SLCC) that is similar to this Project, equivalent to at least
fifty percent (50%) of the ABC adjusted, if necessary, by the Bidder to current
prices using the Philippine Statistics Authority (PSA) consumer price index.
However, contractors under Small A and Small B categories without similar

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6.2.
(a)

(b)

(c)

(d)

(e)

(f)

(g)

(h)

(i)

(j)

(i)
(ii)

(iii)

(k)

6.3.

6.4.
6.5.

6.6.

6.7.

6.8.

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10.3. Supplemental/Bid Bulletins may also be issued upon the Procuring Entity’s
initiative for purposes of clarifying or modifying any provision of the Bidding
Documents not later than seven (7) calendar days before the deadline for the
submission and receipt of Bids. Any modification to the Bidding Documents
shall be identified as an amendment.

10.4. Any Supplemental/Bid Bulletin issued by the BAC shall also be posted in the
PhilGEPS and the website of the Procuring Entity concerned, if available, and
at any conspicuous place in the premises of the Procuring Entity concerned. It
shall be the responsibility of all Bidders who have properly secured the Bidding
Documents to inquire and secure Supplemental/Bid Bulletins that may be issued
by the BAC. However, Bidders who have submitted bids before the issuance of
the Supplemental/Bid Bulletin must be informed and allowed to modify or
withdraw their bids in accordance with ITB Clause 23.

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The eligibility requirements or statements, the bids, and all other documents to be
submitted to the BAC must be in English. If the eligibility requirements or statements,
the bids, and all other documents submitted to the BAC are in foreign language other
than English, it must be accompanied by a translation of the documents in English. The
documents shall be translated by the relevant foreign government agency, the foreign
government agency authorized to translate documents, or a registered translator in the
foreign bidder’s country; and shall be authenticated by the appropriate Philippine
foreign service establishment/post or the equivalent office having jurisdiction over the
foreign bidder’s affairs in the Philippines. The English translation shall govern, for
purposes of interpretation of the bid.

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(i)
accordance with Section 8.5.2 of the IRR, except for foreign
bidders participating in the procurement by a Philippine Foreign
Service Office or Post, which shall submit their eligibility
documents under Section 23.1 of the IRR, provided, that the
winning bidder shall register with the PhilGEPS in accordance
with Section 37.1.4 of the IRR;

(ii)
including contracts awarded but not yet started, if any, whether
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similar or not similar in nature and complexity to the contract to

be bid; and

Statement of the Bidder’s SLCC similar to the contract to be bid, in

accordance with ITB Clause 5.4.

The two statements required shall indicate for each contract the
following:

(ii.1) name of the contract;

(ii.2) date of the contract;
(ii.3) contract duration;

(ii.4) owner’s name and address;

(ii.5) nature of work;

(ii.6) contractor’s role (whether sole contractor, subcontractor,

or partner in a JV) and percentage of participation;

(ii.7) total contract value at award;

(ii.8) date of completion or estimated completion time;

(ii.9) total contract value at completion, if applicable;

(ii.10) percentages of planned and actual accomplishments, if

applicable; and

(ii.11) value of outstanding works, if applicable.

The statement of the Bidder’s SLCC shall be supported by the

Notice of Award and/or Notice to Proceed, Project Owner’s
Certificate of Final Acceptance issued by the Owner other than
the Contractor or the Constructors Performance Evaluation
System (CPES) Final Rating, which must be at least satisfactory.
In case of contracts with the private sector, an equivalent
document shall be submitted;

(iii)
License in case of joint ventures, and registration for the type and
cost of the contract for this Project; and

(iv)

Class “B” Documents

If applicable, Joint Venture Agreement (JVA) in accordance with

RA 4566.

(b)

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(ii)

(ii.2) List of contractor’s personnel

13

(a)

(b)
(i)
accessible website. If payment of Bidding Documents is required
by the procuring entity, payment could be made upon the
submission of bids.

(ii)
ABC is based on recent estimates made by the engineer or the
responsible unit of the procuring entity and that the estimates are
based on adequate detailed engineering
infrastructure projects) and reflect the quality, supervision and risk
and inflationary factors, as well as prevailing market prices,
associated with the types of works or goods to be procured.

(iii)
prices and analyzing bid variances. In the case of infrastructure
projects, the procuring entity must also have trained quantity
surveyors.

(iv)
report bid prices relative to ABC and engineer’s/procuring entity’s
estimate.

(v)
system for contract implementation to provide a feedback on
actual total costs of goods and works.

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14.1. Alternative Bids shall be rejected. For this purpose, alternative bid is an offer
made by a Bidder in addition or as a substitute to its original bid which may be
included as part of its original bid or submitted separately therewith for purposes
of bidding. A bid with options is considered an alternative bid regardless of
whether said bid proposal is contained in a single envelope or submitted in two
(2) or more separate bid envelopes.

14.2. Bidders shall submit offers that comply with the requirements of the Bidding
Documents, including the basic technical design as indicated in the drawings
and specifications. Unless there is a value engineering clause in the BDS,
alternative bids shall not be accepted.

14.3. Each Bidder shall submit only one Bid, either individually or as a partner in a JV.
A Bidder who submits or participates in more than one bid (other than as a
subcontractor if a subcontractor is permitted to participate in more than one bid)
will cause all the proposals with the Bidder’s participation to be disqualified.
This shall be without prejudice to any applicable criminal, civil and
administrative penalties that may be imposed upon the persons and entities
concerned.
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15.1. The contract shall be for the whole Works, as described in ITB Clause 1.1, based on
the priced Bill of Quantities submitted by the Bidder.

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without forfeiting its bid security, but his bid shall no longer be considered for
further evaluation and award. A Bidder granting the request shall not be required
or permitted to modify its bid.

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18.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security
in an amount stated in the BDS, which shall be not less than the percentage of
the ABC in accordance with the following schedule:
Amount of Bid Security

(a)
check issued by a Universal or
Commercial Bank.
Two percent (2%)
For biddings conducted by LGUs,
the cashier’s/manager’s check
may be issued by other
banks certified by the BSP as
authorized to issue such financial
instrument.

(b)

authenticated by a Universal or
Commercial Bank, if issued by a
foreign bank.

For biddings conducted by

LGUs,
Guarantee, or irrevocable letter
of credit may be issued by other
banks certified by the BSP as
authorized to issue such financial
instrument.

(c)
demand issued by a surety or
insurance company duly certified
by the Insurance Commission as
authorized to issue such security;
and/or
The Bid Securing Declaration mentioned above is an undertaking which states,
among others, that the Bidder shall enter into contract with the procuring entity
and furnish the performance security required under ITB Clause 32.2, within
ten (10) calendar days from receipt of the Notice of Award, and commits to pay
the corresponding amount as fine, and be suspended for a period of time from

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being qualified to participate in any government procurement activity in the

event it violates any of the conditions stated therein as provided in the guidelines
issued by the GPPB.

18.2. The bid security should be valid for the period specified in the BDS. Any bid not
accompanied by an acceptable bid security shall be rejected by the Procuring
Entity as non-responsive.

18.3. No bid securities shall be returned to Bidders after the opening of bids and before
contract signing, except to those that failed or declared as postdisqualified, upon
submission of a written waiver of their right to file a request for reconsideration
and/or protest, or lapse of the reglementary period without having filed a request
for reconsideration or protest. Without prejudice on its forfeiture, Bid Securities
shall be returned only after the Bidder with the Lowest Calculated Responsive
Bid (LCRB) has signed the contract and furnished the Performance Security,
but in no case later than the expiration of the Bid Security validity period
indicated in ITB Clause 18.2.

18.4. Upon signing and execution of the contract, pursuant to ITB Clause 31, and the
posting of the performance security, pursuant to ITB Clause 32, the successful
Bidder’s Bid Security will be discharged, but in no case later than the Bid
Security validity period as indicated in ITB Clause 18.2.

18.5. The bid security may be forfeited:

(a)
(i)
Clause 17;

(ii)
27.3(b);

(iii)
submitted in accordance with ITB Clause 28.2;

(iv)

(v)
documents, or the concealment of such information in the bids in
order to influence the outcome of eligibility screening or any other
stage of the public bidding;

(vi)
purposes of public bidding;

(vii)
contract with the Government without justifiable cause, after the
Bidder had been adjudged as having submitted the LCRB;

(viii)
the prescribed time;

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(ix)
postqualification within a period of seven (7) calendar days from
receipt of the request for clarification;

(x)
outcome of the bidding in his favor;

(xi)
venture after the bid is declared successful; or

(xii)
bidding, such as habitually withdrawing from bidding, submitting
late Bids or patently insufficient bid, for at least three (3) times
within a year, except for valid reasons.
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19.1 Bidders shall submit their bids through their duly authorized representative using
the appropriate forms provided in Section IX. Bidding Forms on or before the
deadline specified in the ITB Clause 21 in two (2) separate sealed bid envelopes,
and which shall be submitted simultaneously. The first shall contain the
technical component of the bid, including the eligibility requirements under ITB
Clause 12.1, and the second shall contain the financial component of the bid.
This shall also be observed for each lot in the case of lot procurement.

19.2 Forms as mentioned in ITB Clause 19.1 must be completed without any alterations
to their format, and no substitute form shall be accepted. All blank spaces shall
be filled in with the information requested.

19.3 The Bidder shall prepare and submit an original of the first and second envelopes
as described in ITB Clauses 12 and 13. In addition, the Bidder shall submit
copies of the first and second envelopes. In the event of any discrepancy
between the original and the copies, the original shall prevail.

19.4 Each and every page of the Bid Form, including the Bill of Quantities, under
Section IX hereof, shall be signed by the duly authorized representative/s of the
Bidder. Failure to do so shall be a ground for the rejection of the bid.

19.5 Any interlineations, erasures, or overwriting shall be valid only if they are signed or
initialed by the duly authorized representative/s of the Bidder.

20

20.1. Bidders shall enclose their original eligibility and technical documents described
in ITB Clause 12, in one sealed envelope marked “ORIGINAL - TECHNICAL

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(a)
(b)

(c)

(d)

(e)

21

22

23

23.1. The Bidder may modify its bid after it has been submitted; provided that the
modification is received by the Procuring Entity prior to the deadline prescribed
for submission and receipt of bids. The Bidder shall not be allowed to retrieve
its original bid, but shall be allowed to submit another bid equally sealed and
properly identified in accordance with Clause 20, linked to its original bid
marked as
MODIFICATION” and stamped “received” by the BAC. Bid modifications
received after the applicable deadline shall not be considered and shall be
returned to the Bidder unopened.

23.2. A Bidder may, through a Letter of Withdrawal, withdraw its bid after it has been
submitted, for valid and justifiable reason; provided that the Letter of Withdrawal
is received by the Procuring Entity prior to the deadline prescribed for submission
and receipt of bids. The Letter of Withdrawal must be executed by the authorized
representative of the Bidder identified in the Omnibus Sworn Statement, a copy of
which should be attached to the letter.

23.3. Bids requested to be withdrawn in accordance with ITB Clause 23.1 shall be
returned unopened to the Bidders. A Bidder, who has acquired the bidding
documents may also express its intention not to participate in the bidding
through a letter which should reach and be stamped by the BAC before the
deadline for submission and receipt of bids. A Bidder that withdraws its bid shall
not be permitted to submit another bid, directly or indirectly, for the same
contract.

23.4. No bid may be modified after the deadline for submission of bids. No bid may be
withdrawn in the interval between the deadline for submission of bids and the
expiration of the period of bid validity specified by the Bidder on the Financial
Bid Form. Withdrawal of a bid during this interval shall result in the forfeiture
of the Bidder’s bid security, pursuant to ITB Clause 18.5, and the imposition of
administrative, civil, and criminal sanctions as prescribed by RA 9184 and its
IRR.

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24.1. The BAC shall open the Bids in public, immediately after the deadline for the
submission and receipt of bids in public, as specified in the BDS. In case the
Bids cannot be opened as scheduled due to justifiable reasons, the BAC shall
take custody of the Bids submitted and reschedule the opening of Bids on the
next working day or at the soonest possible time through the issuance of a Notice
of Postponement to be posted in the PhilGEPS website and the website of the
Procuring Entity concerned.

24.2. Unless otherwise specified in the BDS, the BAC shall open the first bid envelopes
and determine each Bidder’s compliance with the documents prescribed in ITB
Clause 12, using a non-discretionary “pass/fail” criterion. If a Bidder submits
the required document, it shall be rated “passed” for that particular requirement.
In this regard, bids that fail to include any requirement or are incomplete or
patently insufficient shall be considered as “failed”. Otherwise, the BAC shall
rate the said first bid envelope as “passed”.
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24.3. Unless otherwise specified in the BDS, immediately after determining compliance
with the requirements in the first envelope, the BAC shall forthwith open the
second bid envelope of each remaining eligible Bidder whose first bid envelope
was rated “passed.” The second envelope of each complying Bidder shall be
opened within the same day. In case one or more of the requirements in the
second envelope of a particular bid is missing, incomplete or patently
insufficient, and/or if the submitted total bid price exceeds the ABC unless
otherwise provided in ITB Clause 13.2, the BAC shall rate the bid concerned as
“failed.” Only bids that are determined to contain all the bid requirements for
both components shall be rated “passed” and shall immediately be considered
for evaluation and comparison.

24.4. Letters of Withdrawal shall be read out and recorded during bid opening, and the
envelope containing the corresponding withdrawn bid shall be returned to the
Bidder unopened.

24.5. All members of the BAC who are present during bid opening shall initial every page
of the original copies of all bids received and opened.

24.6. In the case of an eligible foreign bidder as described in ITB Clause 5, the
following Class
equivalent documents, if any, issued by the country of the foreign bidder
concerned, which shall likewise be uploaded and maintained in the PhilGEPS
in accordance with Section 8.5.2 of the IRR.:

a) Registration certificate from the Securities and Exchange Commission

(SEC), Department of Trade and Industry (DTI) for sole proprietorship, or
CDA for cooperatives;

b) Mayor’s/Business permit issued by the local government where the principal

place of business of the Bidder is located; and

c) Audited Financial Statements showing, among others, the prospective

Bidder’s total and current assets and liabilities stamped “received” by the
Bureau of Internal Revenue or its duly accredited and authorized
institutions, for the preceding calendar year which should not be earlier than
two years from the date of bid submission.

24.7. Each partner of a joint venture agreement shall likewise submit the document
required in ITB Clause 12.1(a)(i). Submission of documents required under ITB
Clauses 12.1(a)(ii) to 12.1(a)(iv) by any of the joint venture partners constitutes
compliance.

24.8. The Procuring Entity shall prepare the minutes of the proceedings of the bid
opening that shall include, as a minimum: (a) names of Bidders, their bid price
(per lot, if applicable, and/or including discount, if any), bid security, findings
of preliminary examination, and whether there is a withdrawal or modification;
and (b) attendance sheet. The BAC members shall sign the abstract of bids as
read.

24.8. The Bidders or their duly authorized representatives may attend the opening of
bids. The BAC shall ensure the integrity, security, and confidentiality of all

27
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26

27

(a)

(b)
(a)

considered non-responsive and, thus, automatically disqualified. In this

regard, where a required item is provided, but no price is indicated, the
same shall be considered as non-responsive, but specifying a zero (0) or
a dash (-) for the said item would mean that it is being offered for free
to the Procuring Entity, except those required by law or regulations to
be provided for; and

(b)
to enable proper comparison of all eligible bids. It may also consider
bid modifications. Any adjustment shall be calculated in monetary terms
to determine the calculated prices.

27.4.
abovementioned requirements shall be ranked in the ascending order of their
total calculated bid prices, as evaluated and corrected for computational errors,
discounts and other modifications, to identify the Lowest Calculated Bid. Total
calculated bid prices, as evaluated and corrected for computational errors,
discounts and other modifications, which exceed the ABC shall not be
considered, unless otherwise indicated in the BDS.

27.5.
in the Bid Form, which includes the Bill of Quantities.

27.6.
purpose, all Bidders shall be required to include in their bids the cost of all taxes,
such as, but not limited to, value added tax (VAT), income tax, local taxes, and
other fiscal levies and duties which shall be itemized in the bid form and
reflected in the detailed estimates. Such bids, including said taxes, shall be the
basis for bid evaluation and comparison.

27.7.
lots or for any combination thereof, provided that all Bids and combinations of
Bids shall be received by the same deadline and opened and evaluated
simultaneously so as to determine the bid or combination of bids offering the
lowest calculated cost to the Procuring Entity. Bid prices quoted shall
correspond to all of the requirements specified for each lot. Bid Security as
required by ITB Clause 18 shall be submitted for each contract (lot) separately.
The basis for evaluation of lots is specified in BDS Clause 27.3.

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28.1. The BAC shall determine to its satisfaction whether the Bidder that is evaluated
as having submitted the Lowest Calculated Bid complies with and is responsive
to all the requirements and conditions specified in ITB Clauses 5, 12, and 13.

28.2. Within a non-extendible period of five (5) calendar days from receipt by the
Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid,
the Bidder shall submit its latest income and business tax returns filed and paid
through the BIR Electronic Filing and Payment System (eFPS) and other
appropriate licenses and permits required by law and stated in the BDS.

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 29

(a)

(b)

(c)

(i)

(ii)

(iii)

(a)
(b)

(c)

(d)

F.

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(a)

(i)

(ii)

(b)
(c)

(d)

31
(a)
(b)

(c)

(d)
(e)

(f)
specified in the BDS.

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32.1. To guarantee the faithful performance by the winning Bidder of its obligations
under the contract, it shall post a performance security within a maximum period
of ten (10) calendar days from the receipt of the Notice of Award from the
Procuring Entity and in no case later than the signing of the contract.

32.2. The Performance Security shall be denominated in Philippine Pesos and posted in
favor of the Procuring Entity in an amount not less than the percentage of the
total contract price in accordance with the following schedule:
Amount of Performance Security

(a)
check issued by a Universal or
Commercial Bank.

For biddings conducted by the

LGUs, the Cashier’s/Manager’s
Check may be issued by other
banks certified by the BSP as
authorized to issue such
financial instrument.

(b)
irrevocable letter of credit issued
by a Universal or Commercial
Bank: Provided, however, that it
shall
authenticated by a Universal or
Commercial Bank, if issued by a
foreign bank.

For biddings conducted by the

LGUs, Bank Draft/Guarantee,
or Irrevocable Letter of Credit
may be issued by other banks
certified by the BSP as
authorized to issue such
financial instrument.

33

(c) Surety bond callable upon

insurance
certified by the Insurance
Commission as authorized to
issue such security.
32.3. Failure of the successful Bidder to comply with the above-mentioned requirement
shall constitute sufficient ground for the annulment of the award and forfeiture
of the bid security, in which event the Procuring Entity shall have a fresh period
to initiate and complete the post qualification of the second Lowest Calculated
Bid. The procedure shall be repeated until LCRB is identified and selected for
recommendation of contract award. However if no Bidder passed post-
qualification, the BAC shall declare the bidding a failure and conduct a re-
bidding with re-advertisement, if necessary.

33

Within seven (7) calendar days from the date of approval of the Contract by the
appropriate government approving authority, the Procuring Entity shall issue the Notice
to Proceed (NTP) together with a copy or copies of the approved contract to the
successful Bidder. All notices called for by the terms of the contract shall be effective
only at the time of receipt thereof by the successful Bidder.

34

Decision of the procuring entity at any stage of the procurement process may be questioned
in accordance with Sections 55 of the IRR of RA 9184.

34

Section III. Bid Data Sheet

35

Section III. Bid Data Sheet

SECTION III - BID DATA SHEET

This Section III, Bid Data Sheet amends and/or supplements Section II, Instructions to Bidders. In
case of discrepancy between Section III and Section II of the Bidding Documents, the provisions of
Section III shall prevail.

ITB Clause
1.1

The PROCURING ENTITY is the: Department of Education

Division of Baybay City

The name of the Contract/Project is:

CY 2019-11-I009

The identification number of the Project is:

PROJECT NO. CY 2019-11-I009

The Procuring Entity hereby invites bids for the Electrification of un-energized
schools and modernization of electrical System on Grid School, as described in
Specifications, Drawings, and Bill of Quantities, Program of Works and Detailed
Estimates, altogether.

3.1 (b); and

3.1.(c)
in corrupt, fraudulent, collusive, coercive, and/or obstructive practice(s) in
competing for the Contract; and

3.1(c) The Procuring Entity and/or the Funding Source will declare a firm ineligible,
either indefinitely or for a stated period of time, to be awarded Contract
funded by the Funding Source if it at any time determines that the firm has
engaged in corrupt, fraudulent, collusive, coercive and/or obstructive
practice(s) in competing for, or in executing, a Contract funded by the
Funding Source.

5.1

5.2

No further instruction.

Section III. Bid Data Sheet

30

5.4(a)

Contractors under Small A and Small B PCAB-categories without similar experience

on the contract to be bid maybe allowed to be bid, if the cost of such contracts is
not more than the allowable Range of Contract Cost ( ARCC ) of their
registration based on the guidelines as prescribed by the PCAB .

Pursuant to IRR 23.5.2.5 of R.A. 9184, a contract shall be considered “similar” to the
contract to be bid if it has the same major categories of work.
1. Electrification and construction of distribution line to include installation of
Transformer and post
8.1

8.2

9.1

10.1

for Interpretation The Procuring Entity’s address is:

DepEd Baybay City Division
Diversion Road, Brgy. Gaas, Baybay City, Leyte

SHERLITA A. PALMA, Ed.D., CESO VI, BAC Chairman

Tel.: (053) 335-2093

10.3

A duly signed written communication or notice of the Procuring Entity or its

authorized representative sent through facsimile or e-mail to the prospective bidder’s
telefax number(s) or e-mail address, in the file of the Procuring Entity, is considered
official communication or notice of the Procuring Entity to the prospective bidder. It
shall be the prospective bidder’s responsibility to submit in writing its current telefax
number(s) and e-mail address to the BAC Secretariat at the DepED Division Office.

12.1(a)(i)

A valid special PCAB License of Eligible Contractor should have classification of

Electrical Work. That for installed electrical capacity of 200 amperes and above at
230 volts nominal and above, a specialty electrical contractor duly licensed by
Philippine Contractors Accreditation Board (PCAB) shall be required.
3
1

Section III. Bid Data Sheet

12.1(b)(i)
Contract to Be bid.
Contractors should have the following List of Contractor’s personnel with their
complete qualifications & Experience Data
1. Project Manager
2. Project Engineer
3. Professional Electrical Engineer / Registered Electrical
4. Registered Electrician

14.2

15.4

16.1

The bid prices shall be quoted in Philippine Pesos.

33

Section III. Bid Data Sheet

17.1

18.1

The bid security shall be limited to Bid Securing Declaration or

cashier’s/manager’s check in the following amount: [Procuring entities may add
below other bid security forms acceptable under RA 9184]

Form of Bid Security

to Percentage of the ABC)

1. The amount of
cashier’s/manager’s check issued by a Universal or Commercial Bank. If
issued by a foreign Universal or Commercial bank, it shall be issued by its
branch located or conducting business in the Philippines authorized to encash
the check.

2. Any combination of the herein-mentioned acceptable forms of bid securities

proportionate to the share of form with respect to the total amount of bid
security.

1
Envelope, otherwise, the bid(s) shall be rejected or disqualified; or
 2
the “Technical Component” Envelope in lieu of the bid security, otherwise, the
bid(s) shall be rejected or disqualified. The prescribed BSD form is provided
in Section VIII, Bidding Forms.

Bid security in the amount exceeding the required amount of the appropriate bid
security stated herein is not a ground for rejection or disqualification of the
corresponding bid(s).

Bid security in the amount lesser by a maximum of fifty centavos than the required
amount of bid security shall not be considered as “patently insufficient,” therefore,
hall not be a ground for rejection or disqualification of the corresponding
ubmitted bid(s).

Bid security that is not the form and amount considered herein shall be ground for
ejection of the corresponding bid(s).

Bid Security in the form of cashier’s/manager check shall be payable to DepEd

Division of Baybay City

34

Section III. Bid Data Sheet

18.2

The bid security shall be valid for 120 calendar days reckoned from the date of opening
of bids. Bids with bid security valid for a shorter period shall be rejected outright as
non-responsive.

The bid security shall be turned-over by the BAC to the Cashier of the DepED Division
Office for custody.

19.4

Each and every page of the bid may have not been initialed, however, the bid must
have been signed by the authorized representative of the Bidder on the appropriate
page or pages provided for the signature of said authorized representative, hence,
binding the bidder to its bid, the bidding rules, and the contract in case of an award.

20.1

1. Bidders shall enclose their original eligibility and technical documents described
in ITB Clause 12 in one (1) sealed envelope marked “ORIGINAL - TECHNICAL
COMPONENT,” and the original of their financial component described in ITB
Clause 13 in another sealed envelope marked “ORIGINAL - FINANCIAL
COMPONENT.”

2. In addition, the Bidders shall submit

Component and the Financial Component of their bids in separate envelopes,
respectively. Then, the bidders shall seal and mark the original and the copy of
their bids in accordance with BDS 20.2.

In the event of any discrepancy between the original and the copy, the original shall
prevail.

35

Section III. Bid Data Sheet

21

The address for submission of bids is:

DepEd, Baybay City Division, Conference Hall

Diversion Road, Brgy. Gaas, Baybay City, Leyte

The deadline for submission of bids is: December 11, 2019 9:00AM

24.1

The place of bid opening is:

DepEd, Baybay City Division, Conference Hall

Diversion Road, Brgy. Gaas, Baybay City, Leyte

The date and time of bid opening is: December 11, 2019 9:01 AM

24.2

27.3(a)

No further instruction.

36

Section IV. General Conditions of Contract

40

TABLE OF CONTENTS

1. DEFINITIONS
INTERPRETATION
GOVERNING LANGUAGE AND LAW
COMMUNICATIONS
POSSESSION OF SITE
THE CONTRACTOR’S OBLIGATIONS
PERFORMANCE SECURITY
SUBCONTRACTING
LIQUIDATED DAMAGES
SITE INVESTIGATION REPORTS
THE PROCURING ENTITY, LICENSES AND PERMITS
CONTRACTOR’S RISK AND WARRANTY SECURITY
LIABILITY OF THE CONTRACTOR
PROCURING ENTITY’S RISK
INSURANCE
TERMINATION FOR DEFAULT OF CONTRACTOR
17. TERMINATION FOR DEFAULT OF PROCURING ENTITY
18. TERMINATION FOR OTHER CAUSES
19. PROCEDURES FOR TERMINATION OF CONTRACTS
20. FORCE MAJEURE, RELEASE FROM PERFORMANCE
21. RESOLUTION OF DISPUTES

22. SUSPENSION OF LOAN, CREDIT, GRANT, OR APPROPRIATION

62

23. PROCURING ENTITY’S REPRESENTATIVE’S DECISIONS

62

24. APPROVAL OF DRAWINGS AND TEMPORARY WORKS BY THE

PROCURING ENTITY’S REPRESENTATIVE

25. ACCELERATION AND DELAYS ORDERED BY THE PROCURING
ENTITY’S REPRESENTATIVE
26. EXTENSION OF THE INTENDED COMPLETION DATE
27. RIGHT TO VARY
28. CONTRACTORS RIGHT TO CLAIM
63

41

29. DAYWORKS
30. EARLY WARNING
31. PROGRAM OF WORK
32. MANAGEMENT CONFERENCES
33. BILL OF QUANTITIES
34. INSTRUCTIONS, INSPECTIONS AND AUDITS
35. IDENTIFYING DEFECTS
36. COST OF REPAIRS
37. CORRECTION OF DEFECTS
38. UNCORRECTED DEFECTS
39. ADVANCE PAYMENT
40. PROGRESS PAYMENTS
41. PAYMENT CERTIFICATES
42. RETENTION
43. VARIATION ORDERS
44. CONTRACT COMPLETION
45. SUSPENSION OF WORK
46. PAYMENT ON TERMINATION
47. EXTENSION OF CONTRACT TIME
48. PRICE ADJUSTMENT
49. COMPLETION
50. TAKING OVER
51. OPERATING AND MAINTENANCE MANUALS

For purposes of this Clause, boldface type is used to identify defined terms.

1.1. The Arbiter is the person appointed jointly by the Procuring Entity and the
Contractor to resolve disputes in the first instance, as provided for in GCC
Clause 21.

1.2. Bill of Quantities refers to a list of the specific items of the Work and their
corresponding unit prices, lump sums, and/or provisional sums.

1.3. The Completion Date is the date of completion of the Works as certified by the
Procuring Entity’s Representative, in accordance with GCC Clause 49.

1.4. The Contract is the contract between the Procuring Entity and the Contractor to
execute, complete, and maintain the Works.

42

1.5 The Contract Effectivity Date is the date of signing of the Contract. However, the
contractor shall commence execution of the Works on the Start Date as defined
in GCC Clause 1.28.

1.6 The Contract Price is the price stated in the Notice of Award and thereafter to be
paid by the Procuring Entity to the Contractor for the execution of the Works in
accordance with this Contract

1.7 Contract Time Extension is the allowable period for the Contractor to complete
the Works in addition to the original Completion Date stated in this Contract.

1.8 The Contractor is the juridical entity whose proposal has been accepted by the
Procuring Entity and to whom the Contract to execute the Work was awarded.

1.9 The Contractor’s Bid is the signed offer or proposal submitted by the Contractor
to the Procuring Entity in response to the Bidding Documents.

1.10

Materials and Plant.

1.12
Contract.
1.13 The Defects Liability Certificate is the certificate issued by Procuring Entity’s
Representative upon correction of defects by the Contractor.

1.14 The Defects Liability Period is the one year period between contract completion
and final acceptance within which the Contractor assumes the responsibility to
undertake the repair of any damage to the Works at his own expense.

1.15 Drawings are graphical presentations of the Works. They include all
supplementary details, shop drawings, calculations, and other information
provided or approved for the execution of this Contract.

1.16 Equipment refers to all facilities, supplies, appliances, materials or things required
for the execution and completion of the Work provided by the Contractor and
which shall not form or are not intended to form part of the Permanent Works.

1.17 The Intended Completion Date refers to the date specified in the SCC when the
Contractor is expected to have completed the Works. The Intended Completion
Date may be revised only by the Procuring Entity’s Representative by issuing
an extension of time or an acceleration order.

1.18 Materials are all supplies, including consumables, used by the Contractor for
incorporation in the Works.

1.19 The Notice to Proceed is a written notice issued by the Procuring Entity or the
Procuring Entity’s Representative to the Contractor requiring the latter to begin
the commencement of the work not later than a specified or determinable date.

43

1.20 Permanent Works are all permanent structures and all other project features and
facilities required to be constructed and completed in accordance with this
Contract which shall be delivered to the Procuring Entity and which shall remain
at the Site after the removal of all Temporary Works.

1.21 Plant refers to the machinery, apparatus, and the like intended to form an integral
part of the Permanent Works.

1.22 The Procuring Entity is the party who employs the Contractor to carry out the
Works stated in the SCC.

1.23 The Procuring Entity’s Representative refers to the Head of the Procuring Entity
or his duly authorized representative, identified in the SCC, who shall be
responsible for supervising the execution of the Works and administering this
Contract.

1.24 The Site is the place provided by the Procuring Entity where the Works shall be
executed and any other place or places which may be designated in the SCC, or
notified to the Contractor by the Procuring Entity’s Representative as forming
part of the Site.

1.25 Site Investigation Reports are those that were included in the Bidding
Documents and are factual and interpretative reports about the surface and
subsurface conditions at the Site.

1.26 Slippage is a delay in work execution occurring when actual accomplishment falls
below the target as measured by the difference between the scheduled and actual
accomplishment of the Work by the Contractor as established from the work
schedule. This is actually described as a percentage of the whole Works.

1.27 Specifications means the description of Works to be done and the qualities of
materials to be used, the equipment to be installed and the mode of construction.

1.28 The Start Date, as specified in the SCC, is the date when the Contractor is obliged
to commence execution of the Works. It does not necessarily coincide with any
of the Site Possession Dates.

1.29 A Subcontractor is any person or organization to whom a part of the Works has
been subcontracted by the Contractor, as allowed by the Procuring Entity, but
not any assignee of such person.

1.30 Temporary Works are works designed, constructed, installed, and removed by
the Contractor that are needed for construction or installation of the Permanent
Works.

1.31 Work(s) refer to the Permanent Works and Temporary Works to be executed by
the Contractor in accordance with this Contract, including (i) the furnishing of
all labor, materials, equipment and others incidental, necessary or convenient to
the complete execution of the Works; (ii) the passing of any tests before
acceptance by the Procuring Entity’s Representative; (iii) and the carrying out

44

2
3

5
 6

6.3.
 7
7.1.

(b)
against it; and

(c)

7.5. The Contractor shall post an additional performance security following the amount
and form specified in ITB Clause 32.2 to cover any cumulative increase of more
than ten percent (10%) over the original value of the contract as a result of
amendments to order or change orders, extra work orders and supplemental
agreements, as the case may be. The Contractor shall cause the extension of the
validity of the performance security to cover approved contract time extensions.
7.6. In case of a reduction in the contract value or for partially completed Works under
the contract which are usable and accepted by the Procuring Entity the use of
which, in the judgment of the implementing agency or the Procuring Entity, will
not affect the structural integrity of the entire project, the Procuring Entity shall
allow a proportional reduction in the original performance security, provided
that any such reduction is more than ten percent (10%) and that the aggregate of
such reductions is not more than fifty percent (50%) of the original performance
security.

7.7. Unless otherwise indicated in the SCC, the Contractor, by entering into the
Contract with the Procuring Entity, acknowledges the right of the Procuring
Entity to institute action pursuant to Act 3688 against any subcontractor be they
an individual, firm, partnership, corporation, or association supplying the
Contractor with labor, materials and/or equipment for the performance of this
Contract.

8.1. Unless otherwise indicated in the SCC, the Contractor cannot subcontract Works
more than the percentage specified in BDS Clause 8.1.

8.2. Subcontracting of any portion of the Works does not relieve the Contractor of any
liability or obligation under this Contract. The Contractor will be responsible
for the acts, defaults, and negligence of any subcontractor, its agents, servants
or workmen as fully as if these were the Contractor’s own acts, defaults, or
negligence, or those of its agents, servants or workmen.

8.3. If subcontracting is allowed. The contractor may identify its subcontractor during
contract implementation stage. Subcontractors disclosed and identified during
the bidding may be changed during the implementation of this Contract. In
either case, subcontractors must submit the documentary requirements under
ITB Clause 12 and comply with the eligibility criteria specified in the BDS. In
the event that any subcontractor is found by any Procuring Entity to be eligible,
the subcontracting of such portion of the Works shall be disallowed.

48

9
 10

11

12

perpetually disqualify it from participating in any public bidding. All payables

of the GoP in his favor shall be offset to recover the costs.

12.4. After final acceptance of the Works by the Procuring Entity, the Contractor shall
be held responsible for “Structural Defects,” i.e., major faults/flaws/deficiencies
in one or more key structural elements of the project which may lead to
structural failure of the completed elements or structure, or
Failures,” i.e., where one or more key structural elements in an infrastructure
facility fails or collapses, thereby rendering the facility or part thereof incapable
of withstanding the design loads, and/or endangering the safety of the users or
the general public:

(a)

(b)
and/or inadequate design and specifications as well as construction
supervision, then the consultant who prepared the design or undertook
construction supervision for the project shall be held liable;

(c)
Managers and Supervisors - The project owner’s representative(s),
project manager, construction manager, and supervisor(s) shall be held
liable in cases where the Structural Defects/Failures are due to his/their
willful intervention in altering the designs and other specifications;
negligence or omission in not approving or acting on proposed changes
to noted defects or deficiencies in the design and/or specifications; and
the use of substandard construction materials in the project;

(d)
Defects/Failures are caused by work undertaken by them such as leaking
pipes, diggings or excavations, underground cables and electrical wires,
underground tunnel, mining shaft and the like, in

which case the applicable warranty to such structure should be levied to

third parties for their construction or restoration works.

(e)
abuse/misuse by the end user of the constructed facility and/or non-
compliance by a user with the technical design limits and/or intended
purpose of the same, then the user concerned shall be held liable.

12.5.
force majeure, shall cover the period specified in the SCC reckoned from the
date of issuance of the Certificate of Final Acceptance by the Procuring Entity.

12.6.
cash, bank guarantee, letter of credit, GSIS or surety bond callable on demand,
in accordance with the following schedule:

50

Amount of Warranty Security

Form of Warranty
(%) of Total Contract Price
(a) Cash or letter of credit issued by
Universal or Commercial bank:
provided, however, that the letter of
credit
authenticated by a Universal or
Commercial bank, if issued by a foreign
bank
(b) Bank guarantee confirmed by Universal
or Commercial bank: provided,
however, that the letter of credit shall
be confirmed or authenticated by a
Universal or Commercial bank, if
issued by a foreign bank

(c) Surety bond callable upon demand

issued by GSIS or any surety or
insurance company duly certified by
the Insurance Commission
12.7.
effective for one year from the date of issuance of the Certificate of Final
Acceptance by the Procuring Entity, and returned only after the lapse of said
one year period.

12.8.
period provided in GCC Clause 12.5, the Procuring Entity shall undertake the
necessary restoration or reconstruction works and shall be entitled to full
reimbursement by the parties found to be liable for expenses incurred therein
upon demand, without prejudice to the filing of appropriate administrative, civil,
and/or criminal charges against the responsible persons as well as the forfeiture
of the warranty security posted in favor of the Procuring Entity.

13

14

(a)
(excluding the Works, Plant, Materials, and Equipment), which are due
to:

(i)
Procuring Entity after the official acceptance of the works; or

51
(ii)
legal right by the Procuring Entity or by any person employed
by or contracted to him except the Contractor.

(b)
extent that it is due to a fault of the Procuring Entity or in the Procuring
Entity’s design, or due to war or radioactive contamination directly
affecting the country where the Works are to be executed.

15

(a)

(b)
Supplies owned by the Contractor;

(c)

(d)
or indirect act or omission causing damage to third persons.

15.2.
that the insurances required under this Contract have been effected and shall,
within a reasonable time, provide copies of the insurance policies to the
Procuring Entity’s Representative. Such evidence and such policies shall be
provided to the Procuring Entity’s through the Procuring Entity’s
Representative.

15.3.
program for the execution of the Works and ensure the adequacy of the
insurances at all times in accordance with the terms of this Contract and shall
produce to the Procuring Entity’s Representative the insurance policies in force
including the receipts for payment of the current premiums.

The above insurance policies shall be obtained from any reputable insurance
company approved by the Procuring Entity’s Representative.

15.4.
herein or any other insurance which he may be required to obtain under the terms
of this Contract, the Procuring Entity may obtain and keep in force any such
insurances and pay such premiums as may be necessary for the purpose. From
time to time, the Procuring Entity may deduct the amount it shall pay for said
premiums including twenty five percent (25%) therein from any monies due, or
which may become due, to the Contractor, without prejudice to the Procuring
Entity exercising its right to impose other sanctions against the Contractor
pursuant to the provisions of this Contract.
 52

15.5.
Entity may, at the Contractor’s expense, take whatever measure is deemed
necessary for its protection and that of the Contractor’s personnel and third
parties, and/or order the interruption of dangerous Works. In addition, the
Procuring Entity may refuse to make the payments under GCC Clause 40 until
the Contractor complies with this Clause.

15.6.
required in this Contract, without need of the Procuring Entity’s demand, with
a new policy issued by a new insurance company acceptable to the Procuring
Entity for any of the following grounds:

(a)
(i)

(ii)
committee;

(iii)

(iv)
engage in business or its authority to issue insurance policies
cancelled; or

(v)
fully and promptly, to fulfill its obligation under the insurance
policy.

16

(i)
incurred negative slippage of fifteen percent
accordance with Presidential Decree 1870, regardless of whether or not
previous warnings and notices have been issued for the Contractor to
improve his performance;

(ii)

has expired; or (iii) The Contractor:

(i)
valid instruction of the Procuring Entity or fails to proceed
expeditiously and without delay despite a written notice by the
Procuring Entity;

(ii)
equipment listed on the bid necessary to prosecute the Works in

53

accordance with the approved Program of Work and equipment

deployment schedule as required for the project;

(iii)
persistently or flagrantly neglects to carry out its obligations
under this Contract;

(iv)
Work that has been rejected as defective or unsuitable; or

(v)
Procuring Entity.

16.2. All materials on the Site, Plant, Works, including Equipment purchased and
funded under the Contract shall be deemed to be the property of the Procuring
Entity if this Contract is rescinded because of the Contractor’s default.

17

(a)
materials, right-of-way, or other items it is obligated to furnish under the terms
of this Contract; or

(b)
situation, as certified by the Armed Forces of the Philippines Provincial
Commander and approved by the Secretary of National Defense.

18

18.1. The Procuring Entity may terminate this Contract, in whole or in part, at any time
for its convenience. The HoPE may terminate this Contract for the convenience
of the Procuring Entity if he has determined the existence of conditions that
make Project Implementation economically, financially or technically
impractical and/or unnecessary, such as, but not limited to, fortuitous event(s)
or changes in law and National Government policies.

18.2. The Procuring Entity or the Contractor may terminate this Contract if the other
party causes a fundamental breach of this Contract.
18.3. Fundamental breaches of Contract shall include, but shall not be limited to, the
following:

(a)
of work is shown on the current Program of Work and the stoppage has
not been authorized by the Procuring Entity’s Representative;

54

(b)
the progress of the Works, and the instruction is not withdrawn within
twenty eight (28) days;

(c)
declared bankrupt or insolvent as determined with finality by a court of
competent jurisdiction. In this event, termination will be without
compensation to the Contractor, provided that such termination will not
prejudice or affect any right of action or remedy which has accrued or
will accrue thereafter to the Procuring Entity and/or the Contractor. In
the case of the Contractor's insolvency, any Contractor's Equipment
which the Procuring Entity instructs in the notice is to be used until the
completion of the Works;

(d)
by the Procuring Entity to the Contractor within eighty four (84) days
from the date of the Procuring Entity’s Representative’s
certificate;

(e)
correct a particular Defect is a fundamental breach of Contract and the
Contractor fails to correct it within a reasonable period of time
determined by the Procuring Entity’s Representative;

(f)

(g)
of days for which the maximum amount of liquidated damages can be
paid, as defined in the GCC Clause 9; and

(h)
Contractor has engaged, before or during the implementation of the
contract, in unlawful deeds and behaviors relative to contract acquisition
and implementation, such as, but not limited to, the following:

(i)

(ii)
(iii)
act analogous to the foregoing.

18.4.
the maximum civil, administrative and/or criminal penalties available under the
applicable law on individuals and organizations deemed to be involved with
corrupt, fraudulent, or coercive practices.

18.5.
breach to the Procuring Entity’s Representative in order to terminate the

55

19

(a)

(b)

(i)

(ii)

(iii)

(iv)

(c)
(d)
Contractor’s verified position paper described in item

(e)

terminate this Contract. It shall serve a written notice to the Contractor

of its decision and, unless otherwise provided in the said notice, this
Contract is deemed terminated from receipt of the Contractor of the
notice of decision. The termination shall only be based on the ground(s)
stated in the Notice to Terminate; and

(f)
(CTRC) to assist him in the discharge of this function. All decisions
recommended by the CTRC shall be subject to the approval of the HoPE.

19.2. Pursuant to Section 69(f) of RA 9184 and without prejudice to the imposition of
additional administrative sanctions as the internal rules of the agency may
provide and/or further criminal prosecution as provided by applicable laws, the
procuring entity shall impose on contractors after the termination of the contract
the penalty of suspension for one (1) year for the first offense, suspension for
two (2) years for the second offense from participating in the public bidding
process, for violations committed during the contract implementation stage,
which include but not limited to the following:

(a)
mobilize and start work or performance within the specified period in
the Notice to Proceed (“NTP”);

(b)
contractual obligations without valid cause, or failure by the contractor
to comply with any written lawful instruction of the procuring entity or
its representative(s) pursuant to the implementation of the contract. For
the procurement of infrastructure projects or consultancy contracts,
lawful instructions include but are not limited to the following:

(i)
engineers and/or work supervisors;

(ii)
approved plans and specifications and contract provisions;

(iii)
the project site of waste and excess materials, including broken
pavement and excavated debris in accordance with approved
plans and specifications and contract provisions;

(iv)
and manpower; and

(v)
its expiration during the course of contract implementation.

(c)
substitution of key personnel named in the proposal without prior
written approval by the procuring entity.

57

(d)
progress of work arising from his fault or negligence as reflected in the
Constructor's Performance Evaluation System (“CPES”) rating sheet. In
the absence of the CPES rating sheet, the existing performance
monitoring system of the procuring entity shall be applied. Any of the
following acts by the Contractor shall be construed as poor
performance:

(i)
the project due entirely to the fault or negligence of the
contractor; and

(ii)
approved specifications arising from the contractor's fault or
negligence.

(e)
contract by the contractor resulting to substantial breach thereof without
lawful and/or just cause.

In addition to the penalty of suspension, the performance security posted by the

contractor shall also be forfeited.

20

20.1. For purposes of this Contract the terms “force majeure” and “fortuitous event”
may be used interchangeably. In this regard, a fortuitous event or force majeure
shall be interpreted to mean an event which the Contractor could not have
foreseen, or which though foreseen, was inevitable. It shall not include ordinary
unfavorable weather conditions; and any other cause the effects of which could
have been avoided with the exercise of reasonable diligence by the Contractor.

20.2. If this Contract is discontinued by an outbreak of war or by any other event entirely
outside the control of either the Procuring Entity or the Contractor, the Procuring
Entity’s Representative shall certify that this Contract has been discontinued.
The Contractor shall make the Site safe and stop work as quickly as possible
after receiving this certificate and shall be paid for all works carried out before
receiving it and for any Work carried out afterwards to which a commitment
was made.

20.3. If the event continues for a period of eighty four (84) days, either party may then
give notice of termination, which shall take effect twenty eight (28) days after
the giving of the notice.

20.4. After termination, the Contractor shall be entitled to payment of the unpaid
balance of the value of the Works executed and of the materials and Plant
reasonably delivered to the Site, adjusted by the following:

(a)
(b)

58

(c)

21
 22

(a)

(b)

23

23.2. The Procuring Entity’s Representative may delegate any of his duties and
responsibilities to other people, except to the Arbiter, after notifying the
Contractor, and may cancel any delegation after notifying the Contractor.

24
Entity’s Representative

24.1. All Drawings prepared by the Contractor for the execution of the Temporary
Works, are subject to prior approval by the Procuring Entity’s Representative
before its use.

24.2. The Contractor shall be responsible for design of Temporary Works.

24.3. The Procuring Entity’s Representative’s approval shall not alter the Contractor’s
responsibility for design of the Temporary Works.

24.4. The Contractor shall obtain approval of third parties to the design of the
Temporary Works, when required by the Procuring Entity.

25
Representative

25.1. When the Procuring Entity wants the Contractor to finish before the Intended
Completion Date, the Procuring Entity’s Representative will obtain priced
proposals for achieving the necessary acceleration from the Contractor. If the
Procuring Entity accepts these proposals, the Intended Completion Date will be
adjusted accordingly and confirmed by both the Procuring Entity and the
Contractor.

25.2. If the Contractor’s Financial Proposals for an acceleration are accepted by the
Procuring Entity, they are incorporated in the Contract Price and treated as a
Variation.

26

26.1. The Procuring Entity’s Representative shall extend the Intended Completion Date
if a Variation is issued which makes it impossible for the Intended Completion
Date to be achieved by the Contractor without taking steps to accelerate the
remaining work, which would cause the Contractor to incur additional costs. No
payment shall be made for any event which may warrant the extension of the
Intended Completion Date.

26.2. The Procuring Entity’s Representative shall decide whether and by how much to
extend the Intended Completion Date within twenty one (21) days of the
Contractor asking the Procuring Entity’s Representative for a decision thereto
after fully submitting all supporting information. If the Contractor has failed to
give early warning of a delay or has failed to cooperate in dealing with a delay,
the delay by this failure shall not be considered in assessing the new Intended
Completion Date.

60

27

(a)
(b)

(c)

(d)
28

29

30

31
 32

33

33.1. The Bill of Quantities shall contain items of work for the construction, installation,
testing, and commissioning of work to be done by the Contractor.

33.2. The Bill of Quantities is used to calculate the Contract Price. The Contractor is
paid for the quantity of the work done at the rate in the Bill of Quantities for
each item.
33.3. If the final quantity of any work done differs from the quantity in the Bill of
Quantities for the particular item and is not more than twenty five percent (25%)
of the original quantity, provided the aggregate changes for all items do not
exceed ten percent
Representative shall make the necessary adjustments to allow for the changes
subject to applicable laws, rules, and regulations.

33.4. If requested by the Procuring Entity’s Representative, the Contractor shall provide
the Procuring Entity’s Representative with a detailed cost breakdown of any rate
in the Bill of Quantities.

34

34.1. The Procuring Entity’s personnel shall at all reasonable times during construction
of the Work be entitled to examine, inspect, measure and test the materials and
workmanship, and to check the progress of the construction.

34.2. If the Procuring Entity’s Representative instructs the Contractor to carry out a test
not specified in the Specification to check whether any work has a defect

and the test shows that it does, the Contractor shall pay for the test and any
samples. If there is no defect, the test shall be a Compensation Event.

34.3. The Contractor shall permit the Funding Source named in the SCC to inspect the
Contractor’s accounts and records relating to the performance of the Contractor
and to have them audited by auditors appointed by the Funding Source, if so
required by the Funding Source.

35

The Procuring Entity’s Representative shall check the Contractor’s work and notify the
Contractor of any defects that are found. Such checking shall not affect the Contractor’s
responsibilities. The Procuring Entity’s Representative may instruct the Contractor to
search uncover defects and test any work that the Procuring Entity’s Representative
considers below standards and defective.

36

Loss or damage to the Works or Materials to be incorporated in the Works between the
Start Date and the end of the Defects Liability Periods shall be remedied by the

63

37
38

39
 40

(a)
(b)
(c)
(d)
(e)

41
(a)

(b)

42

43
43.1.

43.2.

43.3.

(a)
Contractor, the plans therefore, his computations as to the quantities of
the additional works involved per item indicating the specific stations
where such works are needed, the date of his inspections and
investigations thereon, and the log book thereof, and a detailed estimate
of the unit cost of such items of work, together with his justifications for
the need of such Change Order or Extra Work Order, and shall submit
the same to the HoPE for approval.

(b)
proposed Change Order or Extra Work Order shall immediately instruct
the appropriate technical staff or office of the Procuring Entity to
conduct an on-the-spot investigation to verify the need for the Work to
be prosecuted and to review the proposed plan, and prices of the work
involved.

(c)
submit a report of their findings and recommendations, together with the
supporting documents, to the Head of Procuring Entity or his duly
authorized representative for consideration.

(d)
recommendation of the technical staff or appropriate office, shall
approve the Change Order or Extra Work Order after being satisfied that
the same is justified, necessary, and in order.

(e)
preparation up to the approval by the Procuring Entity concerned shall
not exceed thirty (30) calendar days.

44

Once the project reaches an accomplishment of ninety five (95%) of the total contract
amount, the Procuring Entity may create an inspectorate team to make preliminary
inspection and submit a punch-list to the Contractor in preparation for the final turnover
of the project. Said punch-list will contain, among others, the remaining
Works, Work deficiencies for necessary corrections, and the specific duration/time to
fully complete the project considering the approved remaining contract time. This,
however, shall not preclude the claim of the Procuring Entity for liquidated damages.

45

45.1. The Procuring Entity shall have the authority to suspend the work wholly or partly
by written order for such period as may be deemed necessary, due to force
majeure or any fortuitous events or for failure on the part of the Contractor to
correct bad conditions which are unsafe for workers or for the general public, to
carry out valid orders given by the Procuring Entity or to perform any provisions
of the contract, or due to adjustment of plans to suit field conditions as found
necessary during construction. The Contractor shall immediately comply with
such order to suspend the work wholly or partly.

68

(a)

(b)

(c)

(d)

(e)

46
47
48

49

50
 51

Section V. Special Conditions of Contract

72

GCC Clause

1.17

1.22

1.23

1.24

1.28

1.31

2.2
5.1

6.5

7.4(c)
 7.7
8.1
10

12.3
12.5

13
18.3(h)(i)
21.2
29.1

31.1

31.3
34.3

39.1
40.1

51.1
51.2

Section VI. Specifications

GENERAL SPECIFICATIONS
76

TABLE OF CONTENTS

Description
License and Permits
Temporary Sign
Temporary Structure and Services
Protection of Work, Property and Persons
Inspection and Test

Contractors Road and Traffic Limitations

Security of Equipment and Operable Machinery
Pestilence Control
Air Pollution
Cleaning
Final Completion
Punchlist
As Built Drawings

Connecting the Work

Safety and Accident Reports
Soil Poisoning
Preparation of Site
Utilities Excavation
Structural Excavation and Backfill
Cast-in-place Concrete
Concrete Reinforcement
Concrete Framework
Masonry Works
Glass and Glazing
Water Proofing
Hardware
Roofing Works
Painting
Wood and Plastics
Millwork
Wood Doors
Glass Jalousie / Steel windows and Frames
Cement Finishes
Ceramic Tilework

77

Resilient Tile flooring

Wrought Iron Grilles

Specification for Structural Works

Plumbing Works
Electrical Works
Specialty Works
Digest Specifications

78

A.

B.
C.

•
•

D.

E.

•
•

F.

G.

H.

•
other pests. All job personnel shall be required to dispose of garbage and refuse in
covered metal containers, which Contractor shall furnish and empty regularly. Should
services of extermination firm be necessary, the Contractor shall provide such services.

I.

•
authorities regarding air pollution control: As a general rule, shall be no burning of trash at
the site.

J.

•
or rubbish caused by his employees, sub-contractors, or the work. At completion of the
work he shall remove from the building and site all rubbish, scaffolding and surplus
materials and shall leave the work broom clean, unless otherwise specified. If the
Contractor fails to keep the premises clean, the Project Manager may remove the waste
materials and rubbish; charge the expense of such removal to the Contractor.

•
spots, smears, marks and dirt from all surfaces; clean fixtures, wash terrazzo, tile floors
and all exposed concrete so as to present clean work to the Owner for acceptance.

K.

•
to include but not limited to satisfactory operation of all equipment, by means of
acceptance tests, correction of all punch list items to the satisfaction of the Owner, the
Project manager and/or the Architect, settlement of all claims, if any payment and release
of all record of all mechanics materials, men and like lines, delivery of all guarantees,
Equipment Operation and Maintenance Manuals; as built drawings, Building certificates
prior to occupancy; Electrical permits; all other required approvals and acceptance by the
City/Municipality or other authority having jurisdiction and removal of all rubbish, tolls
scaffoldings and surplus materials and equipment from the job site.

L.

•
uncompleted defective or uncorrected work.

M.

•
elements of the work were actually installed during the progress of the construction. As
built Drawings shall be approved by the Architect and the Project Manager.

N.

•
parts of the work come together properly and to fit his work to receive or be received by the work
of other contractor shown upon, or reasonable implied by the Drawings and Specification. After

82

O.

A.
•

B.

C.

A.

B.

•
•

A.

B.

•
diameter of pipe measured at widest point of pipe.

•
undisturbed soil for each length of pipe.

•
size as a minimum to permit accurate caulking work.

•
required in operations for which this section serves as a reference.

•
solid materials excavate to a minimum over depth of 10cm below required for outside of
pipe.

•
removal of undesired materials as noticed in paragraph H above by back filling with
compacted fine granular materials. Stack excavated materials in orderly manner adjacent
to work except in street. Stack in manner to divert surface water from running into trench.
Remove accumulations of water from trenches by pumping or other approved method.
C.

•
working conditions. This requirement shall be at the sole decision and responsibility of the
Contractor including the remedy and satisfactory of all damages and liabilities occasioned
by the entire operation.

•
to be left in place by the Project Engineer.

D.

•
proper authorities or until Project manager authorize back filling.

•
Project Manager may require in order to be left in place. Cut off sheeting ordered to be left
in place at level of top of pipe.

•
•
bearing items and 91 cm beyond.

•
degree or compaction satisfactory to the Project Manager or his representative but not
greater than for fills specified under division SEB, except in streets compact per City
Regulations. Carry out spreading and tamping simultaneously in layers.

85

•
constitute approved excavated material. Deposit by hand shoveling in 15 cm thick layers
until pipe or conduit has a cover of not less than 30 cm., with earth moving equipment.
Make ample allowances for settlement.

•
•

A.

•
excavation and backfill as shown and hereinafter specified.

•
accompanying these Specifications. The Contractor and Sub-Contractor are required to
refer especially thereto.

•
and sub-surface exploration reports and soil samples to determine the conditions under
which work will be performed. The record of test borings is not guaranteed to represent all
conditions that will be encountered.
B.

•
are referenced in the relevant parts and clauses. Standards and codes, which are
generally applicable to the work of this section, are listed hereinafter.

C.

•
marked and accompanied by a letter of transmittal clearly listing the samples, their
intended use and locations in the works.

86

•
equipment or system certified in writing by the manufacturer or its authorized
representative.

D.

E.

•
The testing laboratory shall be responsible for conducting and interpreting the tests; shall
state in each report whether or not the test specimens comply with all the requirements of
the Contract Documents and specify note the deviation therefrom.

The testing laboratory shall perform all tests herein specified and additional tests as may
be required.

Optimum moisture-maximum density curve for each type of soil encountered in subgrades
and fills under pave areas and bulking slabs. Determine maximum densities in accordance
with ASTM D1157. Each type of borrow materials shall receive the following:

•
Subgrade and fill layers shall be approved before construction of any further works
thereon. Test of sub-grades and fill layers shall be taken as follows:

1. Footing subgrades: The design bearing capacities shall be verified by testing each strata
of soil on which footings will be placed. The following tests shall be performed as
required by the Construction Manager.

Cohesionless soil, plates bearing test and filled density test. For
cohesive soil, unconfirmed compression test.

•
excavation shall have the maximum density of optimum moisture as specified. In fill area,
each layer of fill shall meet the required density test of the subgrade for every 3000 ft.
square of paved area or building slab but in no case less than three tests shall be made.
In each compacted fill layer. Make one field density test for every overlaying 3000-ft.
square of building slab or paved area, but in no case less than three tests. Field density
tests shall be performed in accordance with ASTM D1556 at ASTM D2167.

87

•
shall be taken at locations and elevations as directed.

F.

•
lines, except as otherwise designated to remain or to be relocated.

G.
•

Excavation to the lines and elevations are required. Excavation shall comprise and includes
the satisfactory removal and disposal of all materials encountered regardless of the nature
of the materials. Make excavations sufficiently large to permit placing and removal of forms,
installation of weatherproofing, damp proofing and utilities and to permit inspection.

Footing subgrades shall be approved before proceeding with construction of piers and
footings shall be found on rock or firm understructure at elevations indicated or as shown.
Refer to construction notes for required preparations. Subgrades of footings shall be level
and free of loose rock, dirt, debris, and standing water prior to acceptance for placing
concrete.

1. Structural Members: Structural members shall include frame slabs, grade beams
utility tunnels.

2. Subgrades: Subgrades shall be approved before proceeding with construction of

structural members.

The top 12 inch of subgrade resulting from excavation shall be free from unsuitable
material and have a minimum moisture when cohesive soil are tested in accordance
with ASTM D2049.

If the subgrade thus meet the above requirements, compact the subgrade by rolling
with suitable compaction equipment to obtain the density specified.

H.
•

88

Materials for fill and backfill shall be in general fill as herein before specified, obtained
from the required excavation on site, if acceptable, or from burrow sources.

Place fill materials in horizontal loose layers in such manner as to produce a uniform
thickness of materials. Placement shall start in the deepest area and progress
approximately parallel to the finished grade. Thickness of layers before compaction shall
not exceed 8 inches for cohesive soils. No fill material shall be placed on areas where free
water is standing, or on surfaces which have not been approved.

Compact each layer of fill with equipment to achieve 95 percent of maximum density at
optimum moisture when cohesive soils are tested in accordance with ASTM D1557 or 75
percent of relative density when cohesionless soils are tested in accordance with ASTM
D2040.

In case of cohesive soil, do not compact materials when the moisture content varies more
than 3 percent from the optimum moisture content. Maintain moisture content by wetting
and drying manipulation. Suspend compaction operation because of rain and other
unsatisfactory conditions.

Provide completion of foundation walls and removal of forms. Clean the excavation of all trash
and debris before application of damp proofing or waterproofing and placement of backfill as
hereinafter specified for fill operations. Maintain symmetrical backfill loading and compact each
layer by hand tampers or other unsatisfactory conditions.

•
construction to top of backfill or to first level above top of backfill. In placing backfill, take
special care to prevent wedge action, eccentric or overloading of structure by equipment
used in compacting backfill material, and to prevent damage to waterproofing or damp
proofing on walls.
•
to the system.

•
grade, except as otherwise shown. Place and compaction as necessary to obtain the
required densities under paved areas of general as specified herein.

CAST-IN-PLACE CONCRETE

89

A.

B.

•
Concrete Made by Volumetric Batching and Continuous Mixing
Sampling Aggregates

Reporting Results of Analysis of Water

Performed Expansion Joint Fillers for Concrete Paving and Structural Construction
Wire - Cloth Sleeves for Testing Purposes

Requirements for water for use in Mixing or Curing Concrete

Rubber Waterstops

Polyvinylchloride Waterstops
Expansive Grout

C.
•
•
•
•

Proof of quality of manufacturer and reliability in field operations. Such proof shall normally
constitute evidence that the product/equipment has been manufactured by them over a
period of time and has established field service record. It shall include installation locations,
dates and years of operating services. If there is no experience for an identical unit it may
release to a similar unit by the same manufacturer.

91

D.
•

•
•

E.
•

PS SS - 1302, type 11, that can be painted without evidence of bleeding and that after
final set will be unaffected by high humidity and moisture.

F.
•

Samples from stock on the site shall be taken by the Contractor in the presence of the
construction Manager

Cement

The testing laboratory shall test sampled cement. Certify copies of laboratory of cement
and shall include all test dates, and testing procedures are in conformance with stored more
than four months after being tested shall be tested before use. Cement found unsatisfactory
under test shall be immediately removed from the construction site.

Aggregates

Aggregates sampling shall conform to ASTM D75. Aggregates shall be sampled and
submitted to the Construction manager for testing. No aggregate shall be used until test
results are satisfactory to the construction Manager.

Water

Water analysis shall be performed in accordance with ASTM D596.

Admixtures

Sampling and testing of all admixtures used in concrete mix shall be in accordance with the
standard procedure recommended by the testing laboratory. No admixtures shall be used
if the test results are unsatisfactory.

• Concrete

During Place Concrete

The Contractor shall provide for test purposes three sets of the test specimens taken under
the supervision of the Construction Manager from each 50 cu. m or fraction thereof for each
class of concrete placed. At least one set of the test specimens for each classes of the
concrete shall be provided in each eight-hour shift. Samples shall be secured in accordance

93

•
•

•
•
G.

H.

I.
•
•

Concrete shall be delivered from central plant of final deposit in a continuous manner in the
time interval specified and without segregation or loss of ingredients. Placing shall be
suspended when the sun, heat, wind, or limitation of facilities furnished by Contractor
prevents proper finishing and curing of concrete. Concrete shall be placed in forms or
excavations as close as possible in final position, in uniform approximately horizontal layers
not over 12 inch deep unless otherwise directed. Concrete shall not be allowed to drop
freely more than 5 feet in unexposed work nor 3 feet in exposed work. For greater drop
trunks or other approved means shall be employed. Conduits and pipes shall not be
embedded in concrete unless specifically indicated or specified.

Hot weather placing shall be in accordance with recommended practice of ACI 305, except
that air temperature, reinforcement and form temperature exceeding
concreting shall be controlled as follows:

1. Concrete temperature during mix, transporting and placing shall not exceed 32
degrees C otherwise approved by the Construction Manager.

2. Reinforcing Steel and Forms shall be protected from direct sunrays and shall be
cooled with water immediately before concrete placing so that concrete temperature
specified can be maintained.

3. When cold joints tends to form or where surface set and dry too rapidly or plastic
shrinkage cracks tend to appear, concrete shall be kept moist by sprays applied
shortly after placement and before finishing.

Concrete may be conveyed by chute, conveyor, or pump if so approved by the Construction

Manager. Aluminum chutes or pipelines shall not be used in conveying concrete. Approval
will not be given for chutes or conveyors requiring changes in the concrete design mixed
for desired operation.

Chutes and Conveyors

Chutes shall be steel or steel lined wood, rounded in cross section, rigid in construction
protected from overflow and slopes not exceeding one vertical to three horizontals.
Conveyors shall be designed to operate assuring uniform flow of concrete without
segregation of ingredients, loss of mortar or change in slump.

Pumps

Placing concrete by pumping method shall confirm with ACI 304. Pumps shall be operated
and maintained so that a continuous stream of concrete is delivered in the forms without
air pockets, segregation or change in slump exceeding two inches.

97

J.

K.

L.

M.

•
N.
•

•
A.

B.

•
A185 Welded Steel Wire

Fabric for Concrete Reinforcement

A615

•
Reinforcing Bars.

•
C.
•

Fabrication installation and assembly drawings for all parts of the work in sufficient detail to
enable to check conformity with Contract requirements. Drawings shall show details and
dimensions of all component parts including plan and elevation views, cross sections and
details.

Shop test shall show the results of required test of materials, equipment or systems
certified in writing by the manufacturer or its authorized representative.

Field Test Reports shall show the results of required field test and compliance with the
approved procedures, certified by the Contractor.

D.
•
•
•
•
•

Interior concealed areas: Class A “ Bright Basic”

Interior exposed Areas: Class C “Plastic Protected.
Exposed painted or concealed: Class D “Stainless Steel Protected”
Exterior unpainted or exposed: Class E “Special Stainless Protected”

E.
•

Provide concrete reinforcement, which is made from new billet steel and free from rust, dirt,
oil and grease and any other foreign substances detrimental to bonding with concrete.
Accurately bend or from fabricated bars to the shapes and dimensions shown using
methods that will not damage materials. Do not weld unless specially shown or approved
by the Construction Manager.

101

F.
•
•

Maintain surfaces clearances dimensions shown, plus or minus

reinforcement with accessories and tie wire to prevent displacement before and during
concreting. Do not place concrete if bars are not properly placed with adequate support.

G.

•
Follow AWS D12.1 recommendations for welded splices where shown.

H.
•

A.

•
form work as shown and hereinafter specified.

•
specification. The Contractor and Sub-contractor for this portion of the work as required
referring specifically thereto.

B.

•
are referenced in the relevant parts of clauses. Standards and codes, which are generally
applicable to the work of this section, are listed hereinafter.
•

102

A199.1 Construction and Industrial Plywood

•
1965

C.

•
the Construction Manager to Check conformity with the contract requirements. Drawings
shall show the details.

D.

•
•

E.
•

Unless otherwise shown form materials shall be one of the following:

Plywood; ANSI A199.1 minimum ” in thickness

Form Lumber

Fiberglass reinforced plastic

Steel

103

Standard size, 20 gauge galvanized steel with removable filler installed for abutting
masonry and at 24 inch o. c. for facing masonry where shown.

F.

•
Design, construct, erect, support, brace, maintain and remove forms in conformance with
the requirements of ACI318 part 1, 2 and 3 exclusive and ACI347 for loads lateral pressure
and allowable stresses; in addition to other design parameters such as wind loads.

•
subject to approval.

•
•
•
cleaning, placing and inspection.

•
concrete lines with specified tolerances measured for camber lines. Camber is to maintain
as noted plus or minus 3mm (1/8 inch) until shoring is removed.

G.

104

•
sufficient strength to support their weight and subsequent construction loads without
defection. Forms shall be moved in a manner to assure safety of the structure.

•
strength to support the loads to be applied but in no case shall they be stripped in less
than the following minimum periods.

Columns
Walls
Sides of Beams and Girders
Floor Slabs
Shoring for Beams and Girders
Beam and Girders

•
subsequent formwork. Retain reshore for as many levels as required to combine the
liveload capacities of cured floors to support the loads of the subsequent fresh
construction loads. Reshore at minimum of two consecutive levels.

MASONRY WORK

A.

•
operations on necessary to complete the Masonry Work requirements hereinafter
specified.

B.

•
equivalent. Minimum face shell thickness shall be 1” Nominal face 7” x 17” normal
thickness shown. Hold all units in storage for a period of not less than 28 days (including
curing period) and do not deliver prior to that time unless strength and other test indicate
compliance with this specification.

•
grades from fine to coarse, compatible with the thickness of joints in which used.
•
•

General: Mix mortar from 3 to 5 minutes in such quantities as are needed for immediate
use. No retampering will be permitted on mortar stiffness because of premature setting.
Discard such materials, as well as those that have not been used within one hour after
mixing.

Proportioning: Cement mortar shall be one (1) part Portland Cement and two (2) parts sand
by volume but not more than one (1) Portland cement and three (3) parts sand by volume.

105

C.

D.

E.

F.

G.

H.

I.

•
A.

B.

C.
•

•
D.

E.

•
•

F.

•
•
•

vertical wall to a height of

•
C.

D.
•

E.

A.

•
•
building, and any hardware called for in the specifications not shown on the drawings or
vice versa shall be furnished the same as if it were shown on the drawings and called for
in the specifications. Also any hardware which has been omitted from both drawings and
specifications but is evidently necessary for complete building shall be finished the same
as if it were shown on the drawings and called for in the specification.

B.

•
Provide all complete finish hardware for doors and other movable parts of the building
with exception of items specified elsewhere or not included.

•
strength, design, quality, weight, mechanical constructions, operation and requirements to
which such hardware shall conform.

•
specifications and to furnish all required materials whether specifically mentioned or not.

C.

•
push plates, pulls, and knobs and other finishing hardware shall be polished chromium
plated over nickel or brass (US 26/625).

D.

•
plates, locks, etc. shall be removed after final coat has been applied. All hardware unless
to be painted over, that are not removed after painting shall be properly masked.

E.

•
Doorknobs shall be 39” from finished floor level to center knob. Push
plates shall be 50” from finish floor level to center of push plate.
Door pulls shall be 40” from finish floor level to grip center.
Cylinder dead lock shall be 55” from finish floor level to center of lock.

•
as follows :

For door 5’-0” high less, provide two (2) butts.

For door 5’-0” high less than 7’-0” high provide three (3) butts.
For doors over 7’-0”high unless otherwise required, provide additional one (1) butt for
every 2’-0” or fraction thereof.

For metal doors, provide four (4) heavy duty hinges per cash. Butt hinges shall be 8” from
top and bottom of door to center of hinges and the rest equally spaced.

F.

110
•
G.

•
year after date of final acceptance of building.

A.

•
and the satisfactory performance of all work necessary to complete all the roofing works
as shown on the drawings and hereinafter specified.

•
facilities and the satisfactory performance of all work necessary to complete all the roofing
works as shown on the drawings and hereinafter specified.

•
accompanying this specifications. The Contractor and Sub-Contractor for this portion of
the work are required to refer especially thereto.

B.

•
C.

•
following storm wind direction. Manufacturer’s installation details.

•
and its Implementing Rules.

•
painted to match color of roofing sheets.

D.

•
of one year after date of final acceptance.

A.

111

•
varnishing as shown and hereinafter specified.

•
thoroughly familiarize himself with the items and surfaces of work to be included.

•
accompanying this specifications. The Contractor and Sub-Contractor for this portion of
work are required to refer especially thereto.

B.

•
produce a finished painting job throughout all of the areas affected by work under this
contract, except items which are specifically excluded.

•
furnished by the Architect to the Contractor. Color schemes samples required by these
specifications and/or by the Architect shall be submitted by the Contractor for approval at
his expense.

•
and all other surfaces not to be painted shall be well protected during painting by
sufficient covers. Any stains, dirt, smear, etc. shall be removed by the Contractor to the
satisfaction of the Architect.

C.

•
bronze, aluminum and other corrosive metal finishes.

D.
•

•
Standardization Committee on Suppliers and shall be delivered on the site in the original
containers, with label intact and seal unbroken.

•
inspection and approval before using any of the paint materials herein specified.

•
otherwise specified herein.

•
specified herein.

•
and should bear identifying label on container.

•
•

112

•
grade obtainable.

•
the approved color scheme of the finish coat. The first coat shall be white.
E.

•
before starting work. Commencing of work by the Contractor indicates his acceptance of
the surface.

•
of surfaces. Tests shall be made, in the presence of the Architect or his representative, to
verify dryness of surfaces to be painted.

F.
•

•
started. Do the customary amount of sanding in the Architect’s opinion to produce a
surface suitable to receive paint or varnish.

•
imperfection due to materials of workmanship appear on any surfaces after the
application of the paint the cost of any correction shall be borne by the Contractor.
Damages to any painted or varnished finish due to carelessness or negligence of others
shall be corrected.

•
Putty nail holes cracks, etc. after the first coat with non-shrinking putty of a color to match
that of the finish.

•
grease before applying materials. Where rust or scale is present, wire brush or sandpaper
cleans before painting. Where shop coats of paint have become marred clean, and touch
up with a compound designed for this purpose, or approved acid solution before applying
the first coat of paint.

•
sand efflorescence. The method of surface preparation shall be left to the discretion of the
Contractor provided that the result is satisfactory to the Architect. Masonry surfaces to be
painted shall be free from alkali and thoroughly dry before paint is applied.

•
and performing the function for which they are specified. Properly prepare and touch up
all scratches, abrasions, or any other disfigurement and remove any foreign matter before
proceeding with the following coat.

113

•
given area in normal sequence and all materials and debris removed, and the premises
left in satisfactory broom clean condition as approved.

•
items placed prior to paintings or remove protection upon completion of each space.
Disconnect equipment adjacent to walls where necessary move to permit painting of all
wall surfaces, and following completion of painting, replace and reconnect.
•

•
thoroughly dry before sanding.

G.

•
painter and varnisher only.

•
sags, runs, crawls, or other defects. The use of heavy brush (nylon brushes for oil paints)
is required. Light brushes shall not be permitted. Paint shall be thoroughly stirred so as to
have the pigment evenly in suspension while paint is being applied.

•
conditions on the job, no less than 48 hours time shall elapse between application of
succeeding coats. Each of paint shall be allowed to dry thoroughly and inspected for
approval before the succeeding coat is applied.

•
(priming body and finish coats). Each coat shall be roller applied (except as otherwise
noted) spread evenly and in full covering body.

•
painting or varnishing on woodwork shall be done while plastering is in processor is
drying.

•
have additional coats or such preparation coats and subsequent coated as many as may
required to produced satisfactory finished work without additional cost to the Owner.

•
required.

•
work all final clean up and washing of glass, spots on floors, hardware fixtures, etc.

H.

114

•
from paint catalogue equivalent materials from manufacturers listed herein,
which the Contractor desires to use other than those specified should
accompany proposal with such request in writing for approval by the
Architect. Give manufacturers name, specific name of each product offered
as a substitute. After the award, no substitution of materials for those
mentioned in the accepted proposal will be permitted. Other brands of paint
and primer are the following: Dutch Boy; Sinclair; Sherwin Williams; Boysen;
General Paint and Finch.

Exterior Concrete Walls

Cement Plaster over Concrete give:

•
•
•
•

Metal steel doors, frames, railings, balusters, and grating give:

Coat Primer Paint

Coats Quick Drying Enamel

Apply one generous coat of “Raincheck “water repellant by spraying on all exposed
non-painted concrete finish.

Interior work

I.

•
acceptance. Under such guarantee, the Contractor shall make good any defect due to
faulty materials or workmanship caused by him by without any additional cost to the
Owner for the period specified.

WOOD AND PLASTICS

A.

115

•
framing and related rough carpentry work as indicated in the drawings and/or specified
herein.

B.
•
•

•
applied hot.

Provide and maintain temporary protection of the work as required to safeguard

completed or partially completed work during the progress.

Provide all the necessary rough stairs, ladders, runways, for convenient access to all
parts of the building until other permanent facilities are in place.

C.
•

Moisture content - not to exceed 18 percent

Grade and Trade Mark - required on each piece of lumber. All lumber including
scaffoldings, conforming to 63 % stress grade lumber in accordance to the requirements of
the National Structural Code of the Philippines, Volume 1, latest edition.

Refer to summary of Materials and Finishes

Substitution of Lumber

Any lumber equally good for the purpose intended may be substituted for kinds specified,
provided however, that the substitution be authorized in writing by the Architect.

D.

•
miscellaneous iron steel items shall be of sizes and types to rigidly secure member in
place.

Fit carefully mortise and tenon joists of all framing including tongues and grooves of
sheathing. Anchor all frames coming in contact with concrete, unless otherwise specified,

116

A.
•

B.

•
•
C.
•

D.

E.

•
mill and hand smooth at the job.

•
wood.

•
nails, screws, or glue where required.

•
•
•
F.
•

•
Place top and bottom anchors 8 inches from head to floor.

G.
•
•
H.
•
•
except butts, and reinstall after painting work is completed.

A.

•
panel doors.

B.
•
C.

118

•
D.
•

Assemble joints and doors with water resistant glue. Keep door under pressure until glue
has thoroughly set.

Sand smooth finish doors. Provide with joints and clean cured molding.
Keep faces free from defects or machine marks that will show through the finish.
Flush doors Hollow Core

Provide doors with cross bending/solid section and edging. Make face veneer first
quality-selected plywood or lawanit as indicated in the drawings or as specified herein.

E.
•

Cut, trim and fit each door to each frame and hardware accurately.
Give allowance for painter’s finish and possible swelling or shrinkage.

Provide not more than 1/8-inch clearance at lock end hanging styles and not more than ¼
inch at bottom.

Round all corners to 1/16-inch radius. Level slight lock and rail edge.
All doors shall operate freely and all hardware shall be properly adjusted and functioning.

GLASS JALOUSIE / STEEL WINDOWS AND FRAMES

A.

•
materials, tools, equipment apparatus, transportation, labor, supervision, management,
and incidentals necessary and required for the completion and satisfactory performance
of work in strict accordance with this section of the specification and the applicable
drawings, subject to the terms and conditions of the Contractor.

B.

•
jalousie/steel windows prepare and submit complete manufacturing and installation
drawings in full size and in triplicate, together with samples of member, section and
hardware to be used for the approval of the Architect. Windows to be manufactured shall
conform to the approved drawings and samples.

•
details of construction, anchorage and samples.

119

C.

•
than 25mm deep from front to back. Frame members to be of equally designed section
only at points where called for by the detail drawings and continuous angle pins, as
indicated on drawings shall be furnished. For frame at sills, zee type section of special
design. With offset permitting downtrend left of the vent member to set flush when vent is
in a fully closed position shall be used. Ventilator member shall have integral weathering
baffles providing double flat weathering contacts of not less than 6mm width on all four
sides of the vent. Muntin shall be 22mm x 25mm rolled to a section.

D.
•

•
frame and all other window, joints and intersection of muntin with frame and vent
members shall be coped and electrically welded. Muntin bars except where ventilators are
to be continuous from head to sill and from jamb to jamb. Muntin cross joints shall be
rigidly and neatly interlocked with faces flushed. Frame section and vent sills shall have
weep-holes to provide drainage. Continuous weather drips shall be provided where
required at the heads for side hinges ventilators or door. Windows and doors shall be
designed for glazing from the outside with wire glazing clips and steel casement putty. All
units shall be prepared for and supplied with necessary standard hardware, and for
screen plans or drawings.
•

No window unit shall be allowed, in any case, to be installed in place in the formwork
previous to pouring concrete. Instead, grooves for grouting shall be caused to be formed
along the side and heads of wall openings as indicated on detail.

Windows shall be erected and prepared openings by experienced window erection men.
They be set plumb and true securely wedged and anchored as shown on detailed drawings
and held in alignment during construction. All contacts between window and door wall units
and adjacent steel including mullions shall be tightly sealed or bedded in mastic or approved
sealing compound applied by the Contractor Ventilators shall be carefully adjusted before
glazing.

Standard anchors, clips, and mullions, bolts or screws shall be provided by the window
manufacturer provided suitable sinkages and frames for all mortised or counter-sunk
hardware and insert steel reinforcement drilled and tapped for attaching all hardware.
Frames in masonry shall have steel adjustable anchors for each jamb, spaced
approximately 0.60m on center. Provide special anchors for securing to concrete as
detailed.

120

Steel Doorframes or jambs formed to details shown with rebates to receive the doors. Make
allowance of not more than 3mm clearance for doors. Neatly form all returns and edge.
Frames shall be smooth and free from warp and buckle, the finish work shall be strong and
rigid, neat in appearance and free from corners, and shall be reinforced and may be
metered, their full length welded length and dressed of flush on the exposed surface. Meters
shall be well formed and in true alignment. Set frames properly and braced against
displacement during construction operation. During masonry work, grout the jambs solidly
with masonry mortar. Protect all metal frames during construction.

Windows shall be glazed from the outside, using steel grade sash compound. Glass panels
shall be bed-putted secured in place by copper-covered spring wire glazing clips furnished
by the door manufacturer, and then face-puttees to a neat trim line. Glass shall be 6mm
thick, clear, American or European made, unless other thickness is indicated on the
drawings or as specified in the Schedule of Windows.

CEMENT FINISHES

A.

•
plaster finish.

B.
•

Provide all walls indicated with three coats of cement plasters (scratch coat, brown coat,
finish coat). Mix each coat in the proportion of 1 part Portland Cement to Three parts sand
by volume.

Apply the scratch coat with sufficient materials and pressure to insure a good bond and
then scratch to a rough surface. Provide a thickness of 3/8-inch scratch coat.

Apply brown coat one day after applying scratch coat, with a thickness of 3/8 inch and level
to a flat even surface. When stiff enough, trowel with a wooden float and cross hatch or
broom lightly and evenly to secure a good mechanical bond for the finish coat. Wet the
surface and keep from drying out for at least three days.

Apply finish coat seven days after the application of brown coat. Provide thickness of 1/8
inch. Keep the finish coat damp but not saturated for a period of seven days.
CERAMIC TILEWORK

121

A.

•
•
B.
•

•
Use temporary or spot grounds to control the thickness of the mortar bed. Fill out the
mortar bed even with grounds and rod it to a true plane.

Apply the mortar bed over an area no greater than can be covered with tile while the coat
is still plastic.
Allow no single application of mortar to be ¼ inch thick.

Completely immerse wall tiles in clean water and soak of at least ½ hour. After removal,
stack tiles on edge long enough to drain off excess water. Re-soak and drain individual tiles
that dry along edges.

Apply a bond coat 1/32 - 1/16 inches which to the plastic setting bed or to the back of
each sheet or tile.

Press tiles firmly into the bed and beat into place within one hour.
Lay tile fields in rectangular block areas not exceeding 25 by 25 inches.

After tile has sufficiently set, force a maximum of grout into joints by trowel, brush or
finger application

Before grout sets, strike or tool the joints of cushion-edgetile to the depth of the cushion
Fill all joints of square-edged tile flush with the surface of the tile. Fill all gaps and slips.
During grouting, clean all excess grout off with clean burdock, cloth or sponge.

Sponge and wash tile thoroughly with clean water after the grout had stiffened. Then
clean by rubbing with damp cloth or sponge and polish

Clean with dry cloth.

RESILIENT TILE FLOORING

A.
•

•
apparatus, appliances, transportation, labor, supervision, management and incidentals
necessary and required for the completion and satisfactory performance of work in strict
accordance with this section of the Specifications and the applicable drawings, subject to
terms and conditions of the Contractor.

B.
•

123

Details and color schemes to be determined by Architect.

•
•

C.
•

Clean the floor thoroughly of all dirt, grease, paint drops, etc. leaving a surface suitable for
the installation of the vinyl tile the resulting concrete surface therefore, shall be smooth,
even thoroughly dry and clean, before a layer of the manufacturer’s adhesive is laid to
receive the tile in accordance with the manufacturer’s primer.
If the Engineer so requires, because of the concrete surface conditions, the
manufacturer’s primer shall prime the concrete surface.

The Vinyl Tiles shall be laid according to details and color scheme approved by the
consulting Architect and shall be carefully matched and the seams cut. All seams and edges
shall be cemented carefully smug fit with the manufacturer’s adhesive for the purpose. The
surface of the finish floor shall be left smooth, clean and in first class condition.

Only experienced men shall be employed in this work.

All borders shall follow the line of the permanent fixtures and the width of the border may
vary to allow for variations in the dimensions of rooms, size of tiles and design selected.
The tiles shall but against the base floor level. Approved metal moldings shall be provided
at door openings and such points where so required.
Do not begin work until work of other trades including painting has been completed.

Floor divider strips (heavy top strip), ¼ inch thickness with an offset or projection below the
top of the strip and extending from it on one side, shall be laid straight and true between
Vinyl Tile flooring and other floor finishes like cement, terrazzo, granolithic, tile, etc. This
projection provides a bearing surface for a vinyl tile and brass strips to the flush. Where
jointing occur at door openings, strips shall be set directly under center of doors.

At completion of the work, the Contractor shall clean all Vinyl Tile works, remove all
cement dirt or other foreign substances.

Apply two coats of water emulsion wax and polish each coat to produce a well-polished
finish.

Do not permit traffic on finished floors unless they are protected with heavy papers.

124

The installation shall be thoroughly inspected and all necessary adjustment shall be made
within one-month time.

Tiles that have not “seated” in level glance with surrounding tiles shall have heat applied
locally or quickly rolled to surrounding floor tile level. Repair tile showing minor fracture,
shall have heat locally applied and then quickly rolled.

Tiles showing broken corners or fracture line entirely across their surface shall be warmed
and then removed. Substitute new tile of same color and thickness.

WROUGHT IRON GRILLES

A.

•
delivery and installation of all security grill work shown on drawings and as herein
specified.

B.

•
drawings or specified herein.

C.

•
of producing the higher grade of metal work and whose principal business is the
manufacturer of architectural metals.

•
of rust inhibitive primer such as red lead.

•
D.
•
E.

•
year after date of final acceptance of building.

125

SPECIFICATIONS FOR STRUCTURAL WORKS

Working Drawings

•
Structural Plans.
•

A.
•

The Architect and building contractor shall get the approval of the Structural
Engineer for any loading different from exceeding these loads.

The Concrete Hollow Block partition and R.C. walls as indicated in the structural
plans. Additional CHB and R.C. walls shall be subject to the approval of the Structural
Engineer.

These design live loads shall never be exceeded at any time during the life of the
structure without the written consent of the Structural engineer.

It shall be the responsibility of the Owner of the building to get the approval of the Structural
Engineer of any live load that will be imposed on any area of the building different from and
or exceeding the design live loads specified herein.

No portion of the building shall be used as temporary storage of construction materials in

excess of the design live loads with the consent of the Structural Engineer.

The design earthquake loads are as per the provision of the “Uniform Building Code (USA)
1994 Edition” for Earthquake Zone 4. These loads are assumed to be statically applied to
the structure.

126

Equipment not indicated in the plans shall be not installed without the approval of the
Structural Engineer.

The manufacturer shall submit equipment data specifying the weight, and its reaction at
the base, and its vibration characteristics.

B.
•

•
these specifications but which have produced concrete of adequate strength and
durability may be used to the approval of the Structural Engineer.
•

of chloride ion.
•

•
Engineer.

•
or the intrusion of foreign matter.

Concrete cylinder samples for strength tests of each glass of concrete shall be taken not
less than twice a day nor less than once for each 50 cum. of concrete or for each 490
sq.m. of surface area place. The cylinder samples for strength tests shall be taken cured
and tested in accordance with ASTM C172, ASTM C31, and ASTM C39.
•

127

•
Depositing of Concrete

Concrete shall be deposited as nearly as practicable in its final position to avoid

segregation due to re handling or flowing.

C.
D.

•
2000 psf. The Contractor shall verify actual soil condition at site.

•
Structural Engineer for evaluation.

•
piling by the Contractor. The sheet piles shall be properly designed to resist earth and
water pressure as well as surcharge loading on the footings of the adjacent existing
structures.

•
SS-1.

•
bars at 0.30 m.o.c. each way unless otherwise indicated in the plans.
•

E.

•
(1/4”) for every 4500mm (15’) of clear span except cantilevers which shall be 19mm (3/4”)
for every 3000 mm (10’) of clear span.

•
m.o.c. In no case shall there be less than two separators between layers of bars.

129

•
•

standard 90 degrees hook.

•
the finish.

•
Unless otherwise indicated in the plans splice lengths shall follow those given for
development length as per figure on Sheet S-1.

F.

•
3000 mm (10’) of shorter span.

•
along the long span at the center and over the longer span bars near the supports.
•
•

•
each way to support top and bottom bars separately.

G. REINFORCED CONCRETE COLUMNS

•
mm. larger than the column as per plan at the basement floor level, or ground floor level if
there is no basement.

•
line, or ground floor line if there is no basement) or at least a distance above the floor
equal to the maximum dimension of the column or 1/6 story height.

•
intersection portions of ties and columns rebar.

•
The lap be 1.3 ld of the bar development length. Splices shall be staggered at a distance
of at least 40 bar diameters.

130

•
•

•
shown in S-1.

H. REINFORCED CONCRETE WALLS

•
vertical bars - (retaining wall).

•
less where they shall be at the center.

Carry vertical bar 600 mm above floor level to provided for splices when necessary.
Elsewhere stop at 50 mm. below the top of the slab, the bar shall terminate on a standard
90-degree hook.

•
lapping and wired with No. 16 G.I. wire provided that splices in adjacent bars are
staggered at least 1.50 m.o.c. Not more than one-half (1/2) of the total number of bars
shall be spliced at the same line. Splices shall be staggered a distance of at least 40 bar
diameters.

•
Sheet SS-1.

•
Figure on SS-1.

I. C.H.B. WALLS

•
as indicated in the standard details.

•
300 mm o.c. ties where “t” is the CHB wall thickness.

•
beyond the openings.

•
•

•
beams prior to pouring to match CHB wall reinforcement. The dowels shall be 12mm bars
at 600 mm. o.c.

131

•
•

J.

Unless otherwise specified by the Engineer, the following are the acceptable structural
tolerances for cast-in-place concrete construction. All dimensions, which are not within the
required tolerances, shall be corrected prior to pouring of concrete. Tolerances for pre-cast
concrete construction shall be ½ of the values given below:

a) Cross sectional dimensions and location of reinforcement, pre-stressing steel and

pre-stressing steel ducts.

Dimensions less than 200 mm

200mm to 600 mm
Over 600mm
b) Member lengths or height
(Max. limitation = 12mm)
c) Deviation from straight line
(Sweep and or plumpness)
d) Locations of bar cut-off or bonds

132

K. CONCRETE PROTECTIONS FOR REINFORCEMENT

The following minimum concrete cover shall be provided for reinforcing bars. For bar bundles,
the minimum cover shall equal the equivalent diameter of the bundled bars needed but not be
more than 2 inches on the tabulated minimum whichever is greater.
• Cast-in-place concrete (pre-stressed concrete construction)

a) Cast against and permanently

Exposed to earth
b) Exposed to earth or weather
20mm dia. and larger

36 mm dia. and smaller

No. 14 and No. 18
Beams, girders and columns
Principal reinforcements, ties
Stirrups or spirals
L. REINFORCING BARS

•
noted in the plans the minimum yield strength of the reinforcing bars to be used
corresponding to the structural member shall be as enumerated below:

a) fy = 33,000 psi for 12mm & smaller sizes

b) fy = 40,000 psi for 16mm & larger sizes

•
as shown in SS-1 unless otherwise indicated in the plans or approved by the Structural
Engineer.

M.
•

A semicircular turn plus an extension of at least 4-bar diameter but not less than 62mm at
the free end of the bar.

133

A 90-degree turn plus an extension of at least 12 bars diameter at the free end of the bar.

N.

•
the tensile capacity of the bar being spliced.

•
capacity to develop 125 percent of the tensile capacity of the bar shall be provided for by
an additional welded lap splice connection on the same joint.

•
Engineer.

•
be subject to the approval of the Work Engineers.

•
directed by the Structural Engineer.

A.

• Scope of Work

The work to be undertaken in this Division shall consist of the furnishing of all materials,
labor, tools, equipment and other facilities and equipment and the satisfactory performance
of all work necessary of complete installation, testing and operation of the plumbing system
in accordance with the applicable consisting of, but not necessarily limited to the following
:

Water distribution and supply pipes to equipment and plumbing fixtures.

Install storm drainage system which include canopy drain, roof downspout, junction
boxes and connection to storm drain or to open channel or to on the low ground.

Provide oil, waste and vent pipes system and connection to septic tank and
connection of outlet waste line to nearest existing storm drain.

Install plumbing fixtures, fittings, trims and accessories for the toilets.
Leakage tests of water supplies, sanitary and storm drainage system.
Pressure test of newly installed water system.

134

•
•

All plumbing work to be done shall be in accordance with the National Plumbing Code of
the Philippines and with the requirements of all applicable laws of the Republic and all local
codes and ordinances.

B.
•

Within 30 days after the award of contract, the Contractor shall submit for the Owner’s
Representative approval, four (4) copies of all equipment and materials he proposes to use
under this contract.

After written approval of the above list, and before purchase of any equipment or material,
the Contractor shall submit for approval four (4) complete sets of detailed information
consisting of manufacturer’s bulletins, shop drawings and part list of equipment and the
materials to be provided under this contract.

The Contractor shall assume the cost of and the entire responsibility for any change in the
work as shown on the Contract, which maybe occasioned by approval of materials other
than specified.

•
Pressure pipes, sanitary II, Series 1000 for waste and vent pipes.
Union patent (malleable iron, for ferrous pipes): U.S. Federal Specifications
WW U - 531. Type B Zinc - coated.
Non-reinforced concrete sewer, storm drain and culvert pipe - ASTM C-14-82

Cement

Use of any materials, device, fixtures and appurtenances not specified in these
specifications maybe allowed, provided that such alternate item has been approved in
writing by the Owner’s Representative and Contractors claim for its suitability. The cost for
testing shall be paid for by the Contractor.

Test shall be done by any agency approved by the Owner’s Representative and in
accordance with generally accepted standards. In the absence of such standards, the
Owner’s Representative may specify the test procedure.

136

To any substitution, all health and safety requirements shall be observed.

The Contractor shall, together with his bid, submit a list of materials which he intends to use
in list of the materials specified in the contract documents which he believes he cannot
supply and stating the reason for the substitution. Material shown in this list shall be
installed as specified and no further request for substitution shall be made except when he
can show a valid reason.

Request for substitution shall be accompanied by:

•
•
•
•

Each length pipe, each fitting, trap, fixture and device used in the plumbing and piping
system shall be cast, stamped or indelibly marked on name, the weight, the type, the class
of product when as required but the standard mentioned in the Sub-section 2.2 mentioned
above.
All plumbing fixtures and materials installed without the above trade marks shall be removed
and replaced with properly marked fixtures and fittings without any extra cost to the Owner.

ITEMS
3.Outdoor Sanitary Sewer
system

7. Vent
Legend:
GI
PVCP
CIP
Cu Type L
•

Where uneven settlement at pipe joints is likely to occur, use Gilbault joint or the other
suitable flexible fittings.

GI pipe when buried underground shall be given corrosion protection (painted with coal tar
enamel and wrapped with non-water absorbent and painted again with coal tar enamel and
wrapped with non water absorbent felt).

137

Gate Valves and Check Valves

Of Valves
75 mm (3”) and Larger
check
Valves,10.5 kgs/cm2

(150 psi)
63mm (2-1/2”) and sma- ller
check valves, 10.5
kgs/sq.cm. (150psi)
Working pressure.
75mm (3”) and larger
Gate valves exposed 10.5

kg/sq.cm.(150psi)
working pressure.

63mm (2-1/2”) and smaller

Federal
gate valves 10.5kg/sq.cm.
(150psi) working pressure.

75mm (3”) and larger gate

valves 10.5 kgs/sq.cm
(150 psi) working pressure.

Swing Check valves 75mm and larger shall be provided with spring or weighty load
control attached to flap disc axle.
When valves are placed or located in a box or compartment the valve stem shall be
nonrising but provided with VALVE OPEN and CLOSE indicator attached to stem.

Hose Bibbs

Hose bibb shall be size 13mm (1/2”) male and 19mm (3/4”) hose thread, bronze body
conforming to ASTM Specification B62 suitable for cold water pressure up to 10.5 kg/cm
(150psi), equal or similar to No. 58 Chicago hose valve screwed connections, with rubber
composition disc, American Standard Taper Pipe Thread on the inlet and standard hose
thread on male outlet.

Pipe Hangers

•
•
•
•
•
•

•
plates and knots, toggle bolt clamps expansion shield.

138

•
•
•
•
•
•
•
•

•
•

•
•

•
C.

•
•

•
•

•
•

•
•

Each section of pipeline shall be slowly filled with water and the specified test pressure,
measured at the point of lowest elevation, shall be applied by means of a positive
displacement type pump, in manner satisfactorily to the Owner’s Representative. Before
starting the leakage test, all air shall be expelled from the pipe. All exposed pipes, fittings
and valves, joints shall be examined for leakage during the test.

ALLOWABLE LEAKAGE RATE PER 100 JOINTS PER OR PIPE DIAMETER AT

PRESSURE STIPULATED.

PRESSURE
PSI
50
75
100
125
150
200
•

If inspection or test shows any defect, such work or materials shall be replaced and the
inspection and test repeated until satisfactory to the Owner’s Representative.

All repairs to piping shall be made of new materials at the expense of the Contractor.
No caulking of screw joints or holes will be accepted.

The entire water system shall be thoroughly flushed and disinfected with chlorine before it
is placed in operation.

Chlorinating materials shall be either liquid chlorine or hypochlorite, as specified, and shall
be introduced into the water lines in a manner approved by the Owner’s Representative.

The chlorine dosage shall be such as to provide not less than 50mg per liter of available
chlorine.

Following a contact period of not less than 24 hours, the heavily chlorinated water shall be
flushed from the system with clean water until the residual chlorine content is not greater
than 2 tenths (0.02) mg/L. All valves in water lines being sterilized shall be closed several
times during the testing period.

The water tanks and reservoir shall be thoroughly finished and disinfected with chlorine
before it is placed in operation.

144

Chlorinating materials shall be liquid chlorine or hypechlorite, as specified and shall be

introduced into the water tanks and reservoir by swabbing and approved protection for the
worker’s safety shall be provided during the swabbing work.

The chlorine dosage shall be such as to provide not less than 50 parts per million
(50ppm) of available chlorine.

Following a contact period of not less than a period of 24 hours, the heavily chlorinated
water shall be flushed from the system with clean water until the residual chlorine content
is not greater than two tenths (0.02ppm).

•
•

All exposed soil, waste and vent piping of cast-iron is asphalt or tar coated shall be given
two coats of shellac and two coats of oil enamel finish coating.

Color Code

All exposed piping, shall be adequately and durably identified by distinctive color
paints as follows:

E.

•
satisfactory operation of the plumbing installation in all its part for a period of one year
after date of acceptance. During this period the plumbing contractor shall repair or replace
any defective work and pay for any repair or replacement cost.

F.
•

Furnish and install all pipes, fittings, valves, specials, pipe supports, miscellaneous metal
works and all required appurtenances as shown in the plans and as required to make the
entire water tank piping system operable.

All materials furnished and installed shall be new and guaranteed free from defects, in
design materials and workmanship.
Adequate protection, measures shall be provided to protect pipe, fittings, valves and all
other materials from damage and injury during storage and installation.
Wall pipe sleeves shall be cast-iron seepage ring or anchor ring.

145

All casting for manhole frames shall tough gray iron, free from wraps, cracks, holes,
swells, and cold shuts, and approximately 3.2mm (1/8”) thick.

All casting shall conform to the requirements of ASTM Standard A-48 for gray iron
casting.

All pipes shall be carefully placed and supported at the proper lines and grades and
where possible shall be sloped to permit complete draining.
Piping runs shown in the drawings shall be followed as closely as possible, except for minor
adjustments to avoid architectural and/or structural features. If major relocation is required
they shall be subjected to the approval of the Architect.

Piping shall be properly supported by suitable anchors, brackets, or hangers. Vertical pipes
shall be anchored by suitable galvanized steel traps. Pipes supports shall be provided as
shown on the plans and whatever else necessary to prevent strain on joints to facilitate
taking down pipes.

Carefully inspect all pipes and fittings before installation. Inspection of pipes shall include
light tapping with a hammer to detect cracks or defects. No pipe, fittings or valves are
cracked or show defects shall be used.

All pipes and fittings shall be carefully cleaned immediately before installation. Every
open end of a pipe shall be carefully capped or plugged before leaving the work.

Flanged Pipe shall true to length. Joints shall be made up square with even pressure upon
the gaskets and must be perfectly watertight. Gasket shall fit the outside dimension of the
pipe accurately so that surplus materials projects out into the flow area. The completed joint
shall be smooth and properly aligned.

All equipment shall be supplied from reputable firms engaged in the manufacture of each
particular item. The entire assembly when installed shall be given a start-up and test run to
prove that all specifications have met before acceptance. The test duration shall be 24
hours.

G.

•
each particular item. The entire assembly when installed shall be given a start-up and test
run to prove that all specifications have met before acceptance. The test duration shall be
24 hours.

146

•
trouble free operation.

H.

The specification hereinstated are basic guides only. Another items not so indicated but
which are obviously necessary for the proper operation of the system as intended shall be
supplied and installed, in accordance with accepted engineering standards.

Manual of operation and maintenance and list of spare parts shall be supplied together
with the equipment.

The supplier shall submit at least four (4) copies of pumps performance curves showing
among others, the pump rating and the pump efficiency, properly marked out.

Accessories to be supplied for each pump shall include non-slam type check valve (Claval),
two vibration insulators and two gate valves, of size as the pump suction and another
discharge and rated 68 kg/cm2 (150psi) for each pump and pipe fittings necessary for
complete installation.

Price quoted shall include cost of delivery of all quoted items to the jobsite, proper
installation and pump and motor installation dimension drawings.

The brands, names and place of manufacture of pumps, motors, valves, controls and all
accessories where applicable shall be indicated in the quotation. Include also a description
of the pump impellers being offered.

A metal name plate indicating in indelible letters for the correct specifications of the pump
and motors shall be properly attached to the assembly at a location such that the
information written thereon can be conveniently read by all concerned.

Number of units: Two identical units.

Capacity of each unit: As shown in the drawings.

Type: Centrifugal horizontal-end suction vertical split, coupled to an electric motor in

common base, suitable for pumping domestic water supply.

Electric Motor Drive: 230 V, 3 Phase, 60 cycles open drip proof.

Motor Controls: Reduced voltage magnetic starter, H-O-A switches over load relays,
alternators and pressure switch to stop and start the pumps at high and low pressure
cutoff/cut-in and liquid level detector at reservoir to prevent pump from running dry.

Accessories: Vibration insulating hose connection at suction and discharge line and
pressure relief valve at discharge only.
•

147

I.

J.

I.
A.

•
specifications.
•
standards for the furnishing of all labor, materials, and appliances necessary for the
complete installation of the work specified herein and indicated on the drawings.

B.

•
following:

1. Philippine National Building Code

2. Philippine Electrical Code
3. Electric Cooperative in that areas

•
expense of the Contractor. The Contractor shall furnish the Architect, the Engineers and
the Owner of the final certificate of inspection and approval from the concerned
government authorities after the completion of the work. The Contractor shall prepare all
shop drawings, as-built plans and other paper work required by the approving authorities.

•
C.

•
drawings. Upon completion of work, the Contractor shall submit two copies of the as-built
drawings indicating the work installed and finished including new information (revisions)
not originally shown in the contract drawings to the Engineers for the approval as to
conformance with the design concepts and compliance with pertinent code provisions.
After such approval, the Contractor shall submit the as-built drawings original to the
Owner.

D.
•

•
accessories fastenings and supports.

•
from drawings, schedules and specifications.

•
recommendations.

•
connections, the Contractor shall provide such connections as required.

E.

149

•
accurately as possible to indicate them to scale. The plans do not show all fittings
necessary to fit the building conditions. The location of outlets, apparatus, and equipment
shown on the plan are just approximated. The Contractor shall be responsible for the
proper location in order to make them fit, with architectural details and instructions from
engineers representative at the site.

F.

•
alldefective workmanship and materials that will remain in good condition for a period of
one year from the date of acceptance of work. This Contractor at his own expense shall
repair any defects appearing within the aforementioned period.

•
and against all liability for damage arising from injuries or disabilities to persons or
damage to property occasioned by an act or omissions of the Contractor or any of his
subcontractors including any and all expenses, legal or otherwise which maybe incurred
by the Owner, the Architect or the Engineers in the defense of any claim, action and suit.

G.

•
etc.) are used specifically with regard to manufactured items, etc., or wherever it is
desired to substitute a different make or type, all information pertinent to the adequacy
and adaptability of the proposed apparatus, shall be submitted to the engineers for their
approval before the apparatus is ordered or installed.

H.

•
manufacturer performing work for or supplying materials as it is intended that the entire
electrical work when finally delivered to the Owner shall be ready in every respect for
satisfactory and efficient operation.

I.

•
satisfaction of the Architect and Engineers, who will jointly interpret the meaning of the
drawings and specifications and shall have power to reject any works and materials which
in their judgement are not fully in accordance therewith.

II
A.

•
required for wiring, as specified herein and as shown on drawings.

•
specified.

150

B.

•
•
•
•
•

C.

D.

E.

and OFF position. Such handles shall be able to accept three padlocks having heavy duty
industrial type shackles. Covers shall be interlocked with the switch handles to prevent
opening in the ON position. A means shall be provided to allow authorized personnel to
release the interlock for inspection purposes when a switch is ON. A cardholder providing
circuit identification shall be mounted on each branch switch. Switches shall be provided
with a Bussman Fusetron fuses or as noted on the drawings.

•
current ratings as shown on the board schedule. The bus structure shall accommodate
plug-on or bolted branch switches and motor starters as indicated in the panel board
schedule without modification to the bus assembly. Provide solid neutral (S/N) assembly
when required.
•
RMS symmetrical, unless otherwise noted.

•
gauge of steel is to be as specified in UL Standard for Cabinets. The size of wiring gutters
shall be in accordance with UL Standard. Cabinets shall be equipped with a front door
and shall be full finish steel with rust inhibiting primer and baked enamel finish.

F.

•
Manufacturer’s standard finish. Repair any damage to finish in a manner acceptable to
the engineer.

•
schedule of panel branch circuits. Leave spare circuits blank.

•
(centerline) shall be 1.8m. Provided mounting materials required make connections
specified as shown. Use collars around mounting bolts or equivalent means to provide air
space between panels and walls.

•
resulting from normal use and/or factory defects.

G.
•

•
and accessories.

•
III.
A.

152

•
as specified as shown.

B.

•
bolt and/or welded.

•
G. E. or approved equal.

•
•
components. Provide necessary conduits, wire, fittings and miscellaneous materials.

C.
•

•
uniformity.

D.
•

E.

•
failure resulting from normal use and/or factory defects.

F.
•

The generator shall be ________ Kw standby duty, single phase, 2w, 60Hz, 1800 RPM,
240V, and shall have two bearings of the sleeve type and shall be direct connected to the
engine flywheel with a flexible coupling. The generator shall have full armature winding.
The transient voltage drop on sudden application of 100% rated load shall be less than
15%

Voltage Regulator shall be of the same manufacturer as generator, with

manual/automatic switch.

153

•
•

A.

•
•

•
the best commercial standard.

•
and shall conform to the best commercial standard as approved.

•
respective work. Exposed surfaces shall have the smooth finish; sharp and well defined
lines. Section shall be well framed to shape and size with the sharp lines and angles;
curved work shall be sprung evenly to curves. All necessary rivets, lags and brackets shall
be provided so that the work can be assembled in a neat and substantial manner. Holes
for bolts and screws shall be drilled. Fastenings shall be concealed where practicable.
Thickness of metal and details of assembly and supports shall provide ample strength and
stiffness. Joints exposed to the weather shall be formed to exclude worker. Metal work
shall be provided with proper clearances. Works shall be fabricated and installed in a
manner that will provide for expansion and contraction, prevent the shearing of bolts,
screws and other fastening, insure rigidity and provide close fitting of sections.

•
where necessary for the support of piping, mechanical equipment or apparatus, or other
work. Steel pipe sleeves of suitable types and size shall be provided where indicated and
where required for all pipe passing through floors, roofs or walls.

•
work in place. They shall be embedded in the concrete and masonry as the work
progresses and shall be spaced about 61cm on centers, unless otherwise indicated or
specified. Sizes, kinds and spacing of anchors not indicated or specified shall be
necessary for their purposes. All anchor and anchor bolts in exterior walls and in area
exposed to weather shall be zinc coated, all those in other location shall be coated heavily
bituminous paint.

Structure’s subject to static loading.

• Holes fore bolts shall be drilled or sub-punched and reamed except that where the
thickness of the material is not greater than the nominal diameter of the bolt plus 3mm, the
holes may be punched full size.

Common bolts.

• Bolts transmitting shear shall be threaded to such a length that not more than one thread
would be within the grip of the metal. The bolts shall be of such length that they will extend
entirely through the nuts with the beveled end outside the nut. Bolt heads and nuts shall be
drawn tight against the work with a suitable wrench not less than 38 cm long. Bolt heads
shall be tapped with a hammer while the nut is being tightened.

Shop Painting

• All structural steel work, except zinc coated surfaces and steelwork to be embedded in
concrete or mortar, shall be shop painted. Surfaces to be welded shall be not coated within
75mm of the weld, prior to welding. Surfaces shall thoroughly dry and clean when the paint
is applied. No painting shall be done in wet weather except undercover; the temperature
shall be above 45 degrees F but not over 90 degrees F. Paint shall be applied thoroughly.

156

Surfaces that will be concealed or inaccessible after assembly shall be painted prior to
assembly.

Cleaning

• Except as modified herein, surfaces shall be cleaned to bare metal by a suitable blasting
process. Surfaces that maybe damaged by blasting shall be cleaned to bare metal by
powered wire brushing or other mechanical means. Surface that will be enclosed from the
weather and subject to exposure no more corrosive than an indoor atmosphere controlled
for human comfort, maybe cleaned by wire brushing or other manual or mechanical means
for removal of loose mill scale, rust, dirt and grease. Baring surfaces, including contact
surfaces within friction type joints shall not be painted or galvanized but shall be coated
with rust preventive coating applied, applied in the shop. The coating shall be removed just
prior to field erection using a remover approved by the rust preventive manufacturer. The
surfaces when assembled shall be free from rust, greases, dirt and other foreign matter.

Pre-treatment

1. Except as modified herein, immediately after cleaning surfaces shall be coated with coat of
pre-treatment coating applied to a dry film thickness of 0.3 to 0.5 mil or be given a
crystalline phosphate base coating shall be applied only to blast-cleaned bare metal
surfaces.

Match marking
• Members and component part of structures shall be assembled and match marked prior to
erection to ensure accurate assembly and adjustment of position on final erection. Painted
assembly markings shall be removed from any surface to be welded or riveted. Scratch or
notch marks shall be located in a manner that will not affect the strength of member or
cause concentrations of stress.

Erection

1. General. Except as modified herein, erection shall be done in accordance with the
applicable specifications and standards of the AISC “Manual of Steel Construction”.
Erecting equipment shall be suitable for the work and shall be in first class condition.
Where parts cannot be assembled or fitted properly as results of errors in fabrication or of
deformation due to handling or transportation, such condition shall be reported immediately
to the construction architect/engineer and his approval of the method correction obtained
The correction shall be made in his presence. Bent or damaged parts shall be rejected.
Steelwork shall drain properly. Pockets in structure exposed to the weather shall be filled
with waterproof materials. Safety belts and lines shall be used by workers on high
structures, unless safe working platforms or safety nets are provided.

Assembly.

• The frame of steel structure shall be carried up true as shown and all match markings shall
be followed. Temporary bracing shall be used wherever necessary to support all loads to
which the structure maybe subjected, including equipment and operation thereof and piles
of materials. Such bracing shall be left in a place as long as maybe required for safety. The
various members forming parts of a completed frame after being assembled shall be
aligned and adjusted accurately before being fastened. Fastening of splices of
compression members shall be done after the abutting surfaces have been brought
completely into contact. No riveting, welding or bolting shall be done until match of the
structure has been stiffened and aligned properly. Bearing surfaces and surfaces, which

157

B.
•

1. Soil Poisoning
2. Wood Preservation
3. Roofing Works

4. Concrete Works
consistent
b. Rebars Structural grade conforming to Bureau of Product
Standard and ASTM specifications
c. Tie wires Gauge 16 commercial G.I. wires

5. Masonry Works
6. Finishing Works
walls and floor, “Mariwasa, Fil-Hispano” or approved
equivalent.
b. Paints “Davies”/”Boysen” Quick-Dry, Latex, Red Lead Primer
and Enamel Paints or approved equivalent.

7. Plumbing Works
approved equivalent with ISO standard
b. PPR PN20 (HOT) “Wavin, Thermovar, Bugatti” or approved
equivalent with ISO standard
c. G.I. Pipes “Mayer” Galvanized Iron, Gauge # 40 approved
equivalent
d. Drainage, Waste, Vent PVC pipes Polyvinyl Chloride for DWV
System with ISO Standard or approved equivalent.
e. Water Closet “Saniware, Karat”, 1.6 GPF Round Front or
approved equivalent.
f. Lavatory “Saniware Monica, Sarah” Wall-Hung Type Lavatory
or approved equivalent
g. Tissue Holder “Saniware, Sabrina” Porcelain Coated Tissue
Holder or approved equivalent.
h. Faucets “Price Pfister”, Nickel-Plated, Plain or approved
equivalent.
i. Floor & Roof drain Stainless Steel, beehive type with
detachable stainless strainer.

8. Electrical Works
wires & Cables” or approved equivalent.

b. Pipes & Fittings Rigid Steel Conduits (RSC) & Fittings or

Intermediate Metal Conduit (IMC) & Fiitings: “Nitchi” or
approved equivalent. PVC Conduits (Thick-walled type) &
Fittings: “Neltex, Emerald, Moldex” or approved equivalent.
Wiring Devices “Panasonic” or approved equivalent.
(Convenience Outlet/Switch) Convenience oultet shall be
grounding type
d. Lighting Fixture Lamp: T5 “Philips, G.E or approved
equivalent.
Ballast: Electronic type
Lampholder: Heavy duty type
e. Pinlight Housing: 6” dia. aluminum with mirrorized reflector“
Lamp: Compact fluorescent, PL type

159

f. Panelboard Branch circuit protection: Bolt-on type (20AT - 70AT) “GE” Westinghouse,
“Fuji”, Mitsubishi”, “Square-D” or approved equivalent Main protection: Molded case type
(for 100AT and above), OR Bolt-on type (for 30AT - 70AT) “GE” Westinghouse,
“Fuji”, Mitsubishi”, “Square-D”
Enclosure: Dead-front, Nema-1 (for indoor); Nema-3R (for
outdoor); flush or surface-mounted with
appropriate ground terminals
g. Junction Box 4 x 4 PVC with cover & screw
h. Utility Box 2 x 4 PVC with cover & screw
i. Pull box Size as required; Nema-3R or Ga. #16 with cover and appropriate knock-outs,
painted (1 coat primer; 2 coats gray paint)

9. Hardwares
type for Classroom doors and Toilet door for Person with
Disability (PWD)
b. Door Hinges “Stanley”, Loose pin, wrought steel button tip
ball, or approved equivalent.

10. Carpentry Works

b. Flush Doors Hollow core (1 ô” thk) with Two face marine
plywood, for toilet Doors Tanguile Kiln Dried (1 ô” thk)
c. Door Jambs 2” x 6” (50mm x 150mm) Tanguile/Guijo/Yacal
d. Windows (Front) Clear Glass panel blades in Jalouplus
casing with transom (satin-finish) on 2” x 6” Tanguile/Guijo
sill.
e. Windows (Rear) For Multi-storey; Steel Casement Windows with ¼” thick
clear glass
f. Chalkboards ¼” thk. Lawanit Paint Finish on 2”x2” Tanguile, Kiln
Dried Studs

160

Section VII. Drawings

161

Section VIII. Bill of Quantities

CONTRACTOR'S NAME & LOGO
ADDRESS & TEL/CEL NO.

PROGRAM OF WORKS
BILL OF QUANTITIES

School I.D : 121102

Region: VIII
Division: BAYBAY CITY
Project Title:

Location: BAYBAY CITY, LEYTE

Item I.D.

A
B
MDP FEEDERS
C
D
E
F
G
STEEL ELECTRIC POSTS
A2

Sub-Total
II. INDIRECT COST _% of (I-Gen.Req.)
Overhead Expenses
Contingencies
Miscellaneous
Contractor's Profit
Sub-Total

III. TAX 5% of (I+II) Sub-

Total

IV. TOTAL CONSTRUCTION COST (I + II + III)

Prapered by:

Contractor's/Authorized Representative

CONTRACTOR'S NAME & LOGO

ADDRESS & TEL/CEL NO.

PROGRAM OF WORKS
DETAILED COST ESTIMATE

PROJECT : MODERNIZATION OF ELECTRICAL SYSTEM ON-GRID SCHOOLS

SCHOOL : BAYBAY II CENTRAL SCHOOL

LOCATION: BAYBAY CITY

OWNER
ITEM
NO.

KVA
Clamp

Diameter Hole

Secondary Protection
with
Enlosure and
Accessories
40mm dia EMT Pipe
(Service Entrance

Receiver) 3
Meter
40mm dia EMT Pipe
Adaptor with L/B
Entrance Cap 50mm
dia.
40mm EMT Elbow
Metal Pull box
25MM Dia x 3000MM
Copper Clad Ground
Rod with

Heavy Duty Copper

Clamp Exothermic
Welded
Screw Insulator #2
Messenger Wire
8 Branches

10 Branches
Main
Panel(MDP)
Circuit
Protection
Accessories

DESCRIPTION

ITEM
NO.

Sub-total
MDP FEEDERS
Building Service
Drop (MDP to
POLE)
C

(Hot)

Pole

(Hot)
E

Pole

Wire, Stranded
(Hot)

Pole

Secondary Rack
Sub-total
STEEL ELECTRIC
POSTS
A2

35

,Hardware
Accessories
Including
Installation
25
Electrical
Complete
,Hardware
Accessories
Including
Installation
Sub-total

I.
II.

III.
IV.
CONSTRUCTION
COST (I+II+III)

Prepared by:

Contractor's/Authorized Representative

Section IX. Bidding Forms

TABLE OF CONTENTS

Bid Form
Form of Contract Agreement
Omnibus Sworn Statement

Bid Securing Declaration………………………………………………………91

175

Bid Form

Date: _______________________ IB1 No: _____________________

To: [name and address of PROCURING ENTITY] Address:

[insert address]
We, the undersigned, declare that:

(a)
for the Contract [insert name of contract];

(b)
Sheet, General and Special Conditions of Contract accompanying this Bid;

The total price of our Bid, excluding any discounts offered below is: [insert information];
The discounts offered and the methodology for their application are: [insert information];

(c)
submission deadline in accordance with the Bidding Documents, and it shall remain
binding upon us and may be accepted at any time before the expiration of that period;

(d)
[insert percentage amount] percent of the Contract Price for the due performance of the
Contract;

(e)
nationalities from the following eligible countries: [insert information];

(f)
than alternative offers in accordance with the Bidding Documents;

(g)
part of the Contract, has not been declared ineligible by the Funding Source;

(h)
your notification of award, shall constitute a binding contract between us, until a formal
Contract is prepared and executed; and

1 If ADB, JICA and WB funded projects, use IFB.

176

(i) We understand that you are not bound to accept the Lowest Calculated Bid or any other
Bid that you may receive.

(j) We likewise certify/confirm that the undersigned, is the duly authorized

representative of the bidder, and granted full power and authority to do, execute and
perform any and all acts necessary to participate, submit the bid, and to sign and
execute the ensuing contract for the [Name of Project] of the [Name of the Procuring
Entity].

(k) We acknowledge that failure to sign each and every page of this Bid Form, including
the Bill of Quantities, shall be a ground for the rejection of our bid.

Name:
In the capacity of:
Signed:

Duly authorized to sign the Bid for and on behalf of:

Date: ___________

177

Form of Contract Agreement

THIS AGREEMENT, made this [insert date] day of [insert month], [insert year]
between [name and address of PROCURING ENTITY] (hereinafter called the“Entity”) and
[name and address of Contractor] (hereinafter called the “Contractor”).

WHEREAS, the Entity is desirous that the Contractor execute [name and identification
number of contract] (hereinafter called “the Works”) and the Entity has accepted the Bid for
[insert the amount in specified currency in numbers and words] by the Contractor for the
execution and completion of such Works and the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1
respectively assigned to them in the Conditions of Contract hereinafter referred
to.

(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
Bidder’s bidding envelopes, as annexes, and all other documents
submitted (e.g., Bidder’s response to request for clarifications on the
bid), including corrections to the bid, if any, resulting from the Procuring
Entity’s bid evaluation;

(i)
(j)
(k)
(l)
the Entity.

3
hereinafter mentioned, the Contractor hereby covenants with the Entity to

178

execute and complete the Works and remedy any defects therein in conformity
with the provisions of this Contract in all respects.

4
execution and completion of the Works and the remedying of defects wherein,
the Contract Price or such other sum as may become payable under the
provisions of this Contract at the times and in the manner prescribed by this
Contract.

IN WITNESS whereof the parties thereto have caused this Agreement to be executed
the day and year first before written.

Signed, sealed, delivered by

Signed, sealed, delivered by

Binding Signature of Procuring Entity

Binding Signature of Contractor

[Addendum showing the corrections, if any, made during the Bid evaluation should be attached
with this agreement]

Omnibus Sworn Statement

REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY

OF ______ ) S.S.

AFFIDAVIT

I,
of Affiant], after having been duly sworn in accordance with law, do hereby depose and state
that:

1. Select one, delete the other:

If a sole proprietorship: I am the sole proprietor or authorized representative of [Name

of Bidder] with office address at [address of Bidder];

179

2
 3

Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards
Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head
of the Project Management Office or the end-user unit, and the project consultants by
consanguinity or affinity up to the third civil degree;

If a corporation or joint venture: None of the officers, directors, and controlling

stockholders of [Name of Bidder] is related to the Head of the Procuring Entity,
members of the Bids and Awards Committee (BAC), the Technical Working Group,
and the BAC Secretariat, the head of the Project Management Office or the end-user
unit, and the project consultants by consanguinity or affinity up to the third civil degree;

8
Bidder:

a) Carefully examine all of the Bidding Documents;

b) Acknowledge all conditions, local or otherwise, affecting the implementation of the

Contract;

c) Made an estimate of the facilities available and needed for the contract to be bid, if
any; and

d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project].

9
fee, or any form of consideration, pecuniary or otherwise, to any person or official,
personnel or representative of the government in relation to any procurement project or
activity.

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at
____________, Philippines.

Bidder’s Representative/Authorized Signatory

181

SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place
of execution], Philippines. Affiant/s is/are personally known to me and was/were identified by
me through competent evidence of identity as defined in the 2004 Rules on Notarial Practice
(A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her
identification card used], with his/her photograph and signature appearing thereon, with no.
________ and his/her Community Tax Certificate No. _______ issued on ____ at ______.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission _______________
Notary Public for _______ until __________
Roll of Attorneys No. __________________
PTR No. ______ [date issued], [place issued]
IBP No. ______ [date issued], [place issued]

Doc. No. _____

Page No. _____
Book No. _____
Series of _____

* This form will not apply for WB funded projects.

Bid-Securing Declaration

(REPUBLIC OF THE PHILIPPINES)

CITY OF _______________________ ) S.S.
x-------------------------------------------------------x

Invitation to Bid [Insert reference number]

To: [Insert name and address of the Procuring Entity]

I/We, the undersigned, declare that:

1. I/We understand that, according to your conditions, bids must be supported by a Bid Security, which
may be in the form of a Bid-Securing Declaration.

182

2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any contract with any
procuring entity for a period of two (2) years upon receipt of your Blacklisting Order; and, (b) I/we
will pay the applicable fine provided under Section 6 of the Guidelines on the Use of Bid Securing
Declaration, within fifteen (15) days from receipt of written demand by the procuring entity for the
commission of acts resulting to the enforcement of the bid securing declaration under Sections
23.1(b), 34.2, 40.1 and 69.1, except 69.1 (f), of the IRR of RA 9184; without prejudice to other legal
action the government may undertake.

3. I/We understand that this Bid-Securing Declaration shall cease to be valid on the following
circumstances:

a. Upon expiration of the bid validity period, or any extension thereof pursuant to your request;

b. I am/we are declared ineligible or post-disqualified upon receipt of your notice to such effect,
and (i) I/we failed to timely file a request for reconsideration or (ii) I/we filed a waiver to
avail of said right;

c. I am/we are declared as the bidder with the Lowest Calculated Responsive Bid, and I/we
have furnished the performance security and signed the Contract.

IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month] [year]
at [place of execution].

[Insert NAME OF BIDDER’S AUTHORIZED REPRESENTATIVE]

[Insert signatory’s legal capacity]

Affiant

SUBSCRIBED AND SWORN to before me this __ day of [month] [year] at [place of

execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me
through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M.
No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification
card used], with his/her photograph and signature appearing thereon, with no. ______.

Witness my hand and seal this ___ day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission ___________

Notary Public for ______ until _______
Roll of Attorneys No. _____
PTR No. __, [date issued], [place issued]
IBP No. __, [date issued], [place issued]

183

Doc. No. ___

Page No. ___ Book
No. ___
Series of ____.

Section X. Foreign-Assisted Projects

Notes on Foreign-Assisted Projects

This Section is intended to assist the Procuring Entity in providing the specific information
for foreign-assisted projects of the Asian Development Bank (ADB), the Japan International
Cooperation Agency (JICA), and the World Bank.

(a) If the Funding Source is ADB, the Procuring Entity should use the ADB Bid Data Sheet
and ADB Special Conditions of Contract.

(b) If the Funding Source is JICA, the Procuring Entity should use Section III. Bid Data Sheet
and Section V. Special Conditions of Contract, both of the GoP.

(c) If the Funding Source is World Bank, the Procuring Entity should use the World Bank
Bid Data Sheet and the World Bank Special Conditions of Contract.

The Procuring Entity shall use these PBDs with minimum changes as necessary to address
project-specific conditions. Any such changes shall be introduced only through the Bid Data
Sheet or through the Special Conditions of Contract, and not by introducing changes in the
standard wording of the Instructions to Bidders and the General Conditions of Contract.

The Procuring Entity shall allow the Bidders sufficient time to study the Bidding
Documents, prepare and complete responsive bids, and submit their bids. A period of at
least twenty (20) days for bid preparation shall be required.

Notes on the Invitation to Bid

The Invitation to Bid provides information that enables potential Bidders to decide whether
to participate in the procurement at hand. The Invitation to Bid shall be:

(a)

184

been regularly published for at least two (2) years before the date of issue of the
advertisement, subject to Sections 21.2.1(c) of the IRR of R.A. 91842;

(b)
(PhilGEPS) website, the website of the Procuring Entity concerned, if available,
and the website prescribed by the foreign government/foreign or international
financing institution, if applicable, from the time the Invitation to Bid is advertised
until the deadline for the submission and receipt of bids; and

2 Two years after the effectivity of the 2016 Revised IRR of RA 9184 on ___________, advertisement in a
newspaper of general circulation shall no longer be required. However, a Procuring Entity that cannot post its
opportunities in the PhilGEPS for justifiable reasons shall continue to publish its advertisements in a newspaper
of general nationwide circulation.

185

(c)
Procuring Entity concerned from the time the Invitation to Bid is advertised until the
deadline for the submission and receipt of bids, as certified by the head of the Bids
and Awards Committee (BAC) Secretariat of the Procuring Entity concerned.

Apart from the essential items listed in the Bidding Documents, the Invitation to Bid should
also indicate the following:

(a)
the Invitation to Bid is first advertised/posted until the deadline for the
submission and receipt of bids.

(b)
it may be downloaded.
(c)

bid evaluation criteria.

The Invitation to Bid should be incorporated into the Bidding Documents. The information
contained in the Invitation to Bid must conform to the Bidding Documents and in particular
to the relevant information in the BDS.

Notes on the Bid Data Sheet

This Section is intended to assist the Procuring Entity in providing the specific information
in relation to the corresponding clauses in the ITB, and has to be prepared for each specific
procurement.

The Procuring Entity should specify in the BDS information and requirements specific to
the circumstances of the Procuring Entity, the processing of the procurement, the applicable
rules regarding Bid price and currency, and the Bid evaluation criteria that will apply to the
Bids. In preparing this Section, the following aspects should be checked:

(a)
Bidders must be incorporated.

(b)
Bidders as necessitated by the circumstances of the specific procurement, must also
be incorporated.

Notes on the Special Conditions of the Contract

Similar to the Section III. Bid Data Sheet, the clauses in this Section are intended to assist
the Procuring Entity in providing contract-specific information in relation to corresponding
clauses in the GCC.

The provisions of this Section complement the GCC, specifying contractual requirements
linked to the special circumstances of the Procuring Entity, the Procuring Entity’s country,
the sector, and the Works procured. In preparing this Section, the following aspects should

186

be checked:

(a)
Conditions of Contract must be incorporated.

(b)
General Conditions of Contract, as necessitated by the circumstances
of the specific project, must also be incorporated.

However, no special condition which defeats or negates the general intent and purpose of
the provisions of Section IV. General Conditions of Contract should be incorporated herein.

187

TABLE OF CONTENTS
INVITATION TO BID FOR FOREIGN-ASSISTED PROJECTS ERROR! BOOKMARK NOT DEFINED.

ASIAN DEVELOPMENT BANK BID DATA SHEET

ASIAN DEVELOPMENT BANK SPECIAL CONDITIONS OF CONTRACTERROR! BOOKMARK NOT DEFINED.
WORLD BANK BID DATA SHEET
WORLD BANK SPECIAL CONDITIONS OF CONTRACT

188
Invitation to Bid for Foreign-Assisted Projects

[Letterhead of the Procuring Entity]

INVITATION TO BID FOR [Insert name of Project]

1
apply for] a
international financing institution (e.g., Asian Development Bank, Japan International
Cooperation Agency, or World Bank)] toward the cost of [insert name of project], and
it intends to apply part of the proceeds of this [loan//grant] to payments under the
contract for [insert name/no. of contract].

2
Works to be procured].3 Completion of the Works is required [insert the required
completion date or expected contract duration]. Bidders should have completed, within
________ (__), a contract similar to the Project. The description of an eligible bidder is
contained in the Bidding Documents, particularly, in Sub-section
Instructions to Bidders and the corresponding {[insert Asian Development Bank or
World Bank, as appropriate]} Bid Data Sheet.

3
bidding as specified in the IRR of RA 9184 (R.A. 9184), with some amendments, as
stated in these bidding documents and is open to all bidders from eligible source
countries as defined in the applicable procurement guidelines of the [state the foreign
government/foreign international financing institution concerned )]. The contract shall
be awarded to the Lowest Calculated Responsive Bidder (LCRB) who was determined
as such during post-qualification. The approved budget for the contract (ABC) is
[insert here the amount of the ABC].

[If ADB-funded project, ABC may be published, but it shall not be stated or implied that
bid prices may not exceed ABC.]

4
Entity] and inspect the Bidding Documents at the address given below from [insert
office hours].

5
[insert date of availability of Bidding Documents] from the address below {[insert if
necessary and upon payment of the applicable fee for the bidding documents, pursuant

3 A brief description of the scope of Works should be provided, including quantities, location of project, and other
information necessary to enable potential bidders to decide whether or not to respond to the invitation.

189

to the latest Guidelines issued by the GPPB, in the amount of [ insert amount in pesos]4.}
It may also be downloaded free of charge from the website of the Philippine
Government Electronic Procurement System (PhilGEPS) {[insert and the website of the
Procuring Entity, as applicable, ]} provided that bidders shall pay the applicable fee for
the Bidding Documents not later than the submission of their bids.

6
time and date] at [insert address for Pre-Bid Conference, if applicable], which shall be
open to prospective bidders.

7
[insert date and time]. All bids must be accompanied by a bid security in the amount
of __________ in [insert the acceptable form].

Bids will be opened in the presence of the bidders’ representatives who choose to attend
at the address below. Late bids shall not be accepted.

9
to annul the bidding process, and to reject all bids at any time prior to contract award,
in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any
liability to the affected bidder or bidders.

10

[Insert name of officer]

[Insert name of office]

[Insert postal address] and/or [Insert street address]

[Insert telephone number, indicate city code]
[Insert contact’s email address]

[Insert facsimile number]

[Insert website address, if applicable]

4 For ADB-funded projects, the bidding documents fee should only cover reproduction and mailing/courier costs,
and may not be in accordance with the GPPB Guidelines. As such, the text “, pursuant to the latest Guidelines
issued by the GPPB,” shall be deleted.

5 May be deleted in case the ABC is less than One Million Pesos (P1,000,000) where the Procuring Entity may not
hold a pre-bid conference.

190

[Insert Name and Signature of the BAC

Chairperson
Representative of the BAC Chairperson]
 191

ITB Clause

1.1

Agreement No. _________

3.1

ADB’s Anticorruption Policy requires Borrowers (including beneficiaries of

ADB-financed activity), as well as Bidders, Suppliers, and
Contractors under ADB-financed contracts, observe the highest
standard of ethics during the procurement and execution of such
contracts. In pursuance of this policy, ADB

(a) defines, for the purposes of this provision, the terms set forth below as
follows:

(i)
soliciting, directly or indirectly, anything of value to influence
improperly the actions of another party;

(ii)
misrepresentation, that knowingly or recklessly misleads, or
attempts to mislead, a party to obtain a financial or other
benefit or to avoid an obligation;
(iii)
threatening to impair or harm, directly or indirectly, any party
or the property of the party to influence improperly the actions
of a party;

(iv)
more parties designed to achieve an improper purpose,
including influencing improperly the actions of another party;

(v)
falsifying, altering, or concealing of evidence material to an
ADB investigation;
investigators in order to materially impede an ADB
investigation; (c) failing to comply with requests to provide
information, documents or records in connection with an
Office of Anticorruption and Integrity (OAI) investigation; (d)
threatening, harassing, or intimidating any party to prevent it
from disclosing its knowledge of matters relevant to the

(vi)

following: abuse, conflict of interest, violations of ADB

sanctions, retaliation against whistleblowers or witnesses, and
other violations of ADB's Anticorruption Policy, including
failure to adhere to the highest ethical standard.

193

(c)

(d)
 5.1

5.2

5.4

8.1
8.2

9.1
10.1
10.4

12.1

i.
12.1(a)(iii)

13.1
13.1(b)

13.2(a)
(b)
14.2
15.4
16.1
16.3
 17.1
18.1
18.2
20.3
21

24.1
at [insert place of bid opening].

The time for the bid opening shall be the same as the deadline for receipt of
bids or promptly thereafter. Rescheduling the date of the opening of bids shall
not be considered except for force majeure, such as natural calamities. In re-
scheduling the opening of bids, the BAC shall issue a Notice of Postponement
to be posted at the PhilGEPS’ and the Procuring Entity’s websites.

24.2
the ADB BDS 12.1, the bid shall be declared non-responsive but the
documents shall be kept by the Procuring Entity. Only the unopened second
envelope shall be returned to the Bidder.

24.3
envelope of the responsive bids. The bid price shall be read and recorded.

27.4
28.2
31.4(f)

(To Be Revisited together with the Technical Documents)

Asian Development Bank Special Conditions of Contract

(Maybe subject to further changes)

GCC Clause

1.17
1.22

197

1.23
1.24
1.28
1.31
2.2
5.1
 6.5
7.4(c)

7.7

8.1
10

12.3

12.5

13

18.3 (h) (i)

21.2
29.1
31.1
31.3

34.3

39.1

40.1

40.3

51.1
51.2

ITB Clause
1.1
 2

3.1

5.1

5.2

5.4

8.1
8.2
9.1
10.1
10.4

12.1

i.
ii.
(v.1) List of contractor’s personnel

vii.

viii.

12.1(a)(iii)

13.1
13.2 (a) & (b)

a)

b)

c)
d)

e)

14.2
15.4
16.1
16.3
17.1
18.1
18.2
20.3
21

24.1

24.2

24.3

27.4

28.2

31.4(f)
World Bank Special Conditions of Contract

The World Bank adopts the provisions of the Special Conditions of Contract of the GOP as
contained in the Harmonized Philippine Bidding Documents dated
Clauses 18.3(h)(i) and 18.4, 34.3as follows:

GCC Clause

18.3 (h) (i)

Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants
as annex herein shall be applied.

18.4

34.3

204

204
 4
6
36
40
73
76

159
175
185
 The DepEd Baybay City Division, through the CY 2020 Electrification of Un-

Approved

Duration

Location
Baybay

of Baybay II CS and

The DepEd Baybay City Division now invites bids for the CY
ms on Grid

he Project.

Bidding will be conducted through open competitive bidding procedures using

“pass/fail” criterion as specified in the

Interested bidders may obtain further information from DepEd Baybay City
Division and inspect the Bidding Documents at the address given below from
8:00 am to 5:00 pm.
A complete set of Bidding Documents may be acquired by interested bidders
on November 21, 2019 to December 10, 2019 (8:00 am - 5:00 pm) & December
11, 2019 (8:00 am - 9:00 am) from the address below and upon payment of the
applicable fee for the Bidding Documents pursuant to the latest Guidelines
issued by the GPPB, in the amount of 5,000 pesos.

It may also be downloaded free of charge from the website of the Philippine
Government Electronic Procurement System (PhilGEPS) and the website of the
Procuring Entity, provided that bidders shall pay the applicable fee for the
Bidding Documents not later than the submission of their bids.

2019,
Conference Hall, which shall be open to prospective bidders.

Bids must be duly received by the BAC Secretariat at the address below on or
before December 11, 2019, 9:00 am. All bids must be accompanied by a bid
security in any of the acceptable forms and in the amount stated in ITB Clause
18

Bid opening shall be on December 11, 2019 9:01 am at the new Baybay City
Division Office Conference Hall. Bids will be opened in the presence of the
bidders’ representatives who choose to attend at the address below. Late bids
shall not be accepted.

The DepEd Baybay City Division reserves the right to reject any and all bids,
declare a failure of bidding, or not award the contract at any time prior to
contract award in accordance with Section 41 of RA 9184 and its IRR, without
thereby incurring any liability to the affected bidder or bidders.

For further information, please refer to:

SHERLITA A. PALMA, Ed.D., CESO VI

BAC Chairperson
Baybay City Division
Diversion Road, Brgy. Gaas, Baybay City, Leyte
(053) 563-8100
[email protected]
(053) 335-2093
baybaycitydivision-deped.net

ESO VI
BAC Chairperson

5
 9
9
9
9
11
12
13
15
15
16
16
16
17
17
17
19
20
20
21
21
22
24
24
25
25
25
26
26
28
28
28
28
29
30
31

31
32
33
34
34
 Scope of Bid

n of Works,

Source of Funds

ments under

Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices

3.1. Unless otherwise specified in the BDS, the Procuring Entity, as well as bidders and
contractors, shall observe the highest standard of ethics during the procurement
and execution of the contract. In pursuance of this policy, the Funding Source:

defines, for purposes of this provision, the terms set forth below as

"corrupt practice" means behavior on the part of officials in the

"fraudulent practice" means a misrepresentation of facts in order

“collusive practices” means a scheme or arrangement between

“coercive practices” means harming or threatening to harm,

“obstructive practice” is

deliberately destroying, falsifying, altering or concealing

acts intended to materially impede the exercise of the

will

in competing for the Contract; and

will declare a firm ineligible, either indefinitely or for a stated period of

Further, the Procuring Entity will seek to impose the maximum civil,
Furthermore, the Funding Source and the Procuring Entity reserve the right to

Conflict of Interest

4.1. All Bidders found to have conflicting interests shall be disqualified to participate
in the procurement at hand, without prejudice to the imposition of appropriate
administrative, civil, and criminal sanctions. A Bidder may be considered to
have conflicting interests with another Bidder in any of the events described in
paragraphs (a) through (c) and a general conflict of interest in any of the
circumstances set out in paragraphs (d) through (g) below:

A Bidder has controlling shareholders in common with another Bidder;

A Bidder receives or has received any direct or indirect subsidy from any
other Bidder;

A Bidder has the same legal representative as that of another Bidder for
purposes of this Bid;

A Bidder has a relationship, directly or through third parties, that puts them
in a position to have access to information about or influence on the bid of
another Bidder or influence the decisions of the Procuring Entity regarding
this bidding process;

A Bidder submits more than one bid in this bidding process. However, this
does not limit the participation of subcontractors in more than one bid;

A Bidder who participated as a consultant in the preparation of the design

or technical specifications of the goods and related services that are the
subject of the bid; or

A Bidder who lends, or temporarily seconds, its personnel to firms or

organizations which are engaged in consulting services for the preparation
related to procurement for or implementation of the project, if the
personnel would be involved in any capacity on the same project.

4.2. In accordance with Section 47 of the IRR of RA 9184, all Bidding Documents shall
be accompanied by a sworn affidavit of the Bidder that it is not related to the
Head of the Procuring Entity (HoPE), members of the Bids and Awards
(BAC), members of the Technical Working Group
members of the BAC Secretariat, the head of the Project Management Office
(PMO) or the end-user unit, and the project consultants, by consanguinity or
affinity up to the third civil degree. On the part of the Bidder, this Clause shall
apply to the following persons:

If the Bidder is an individual or a sole proprietorship, to the Bidder himself;

If the Bidder is a partnership, to all its officers and members;

If the Bidder is a corporation, to all its officers, directors, and controlling

stockholders;

If the Bidder is a cooperative, to all its officers, directors, and controlling

shareholders or members; and

11

If the Bidder is a joint venture (JV), the provisions of items (a), (b), (c) or

Eligible Bidders
5.1. Unless otherwise indicated in the BDS, the following persons shall be eligible to
participate in this Bidding:
Duly licensed Filipino citizens/sole proprietorships;

Partnerships duly organized under the laws of the Philippines and of

Corporations duly organized under the laws of the Philippines, and of

Cooperatives duly organized under the laws of the Philippines.

Persons/entities forming themselves into a JV, i.e., a group of two (2) or

The Procuring Entity may also invite foreign bidders when provided for under any

Government owned or controlled corporations (GOCCs) may be eligible to

(a) The Bidder must have an experience of having completed a Single Largest

experience on the contract to be bid may be allowed to bid if the cost of such
contract is not more than the Allowable Range of Contract Cost
(ARCC) of their registration based on the guidelines as prescribed by the PCAB.

(b) For Foreign-funded Procurement, the Procuring Entity and the foreign
government/foreign or international financing institution may agree on another
track record requirement, as specified in the BDS.

For this purpose, contracts similar to the Project shall be those described in the
BDS.

5.5. The Bidder must submit a computation of its Net Financial Contracting Capacity
(NFCC), which must be at least equal to the ABC to be bid, calculated as
follows:

NFCC = [(Current assets minus current liabilities) (15)] minus the value of
all outstanding or uncompleted portions of the projects under ongoing
contracts, including awarded contracts yet to be started coinciding with the
contract for this Project.

The values of the domestic bidder’s current assets and current liabilities shall
be based on the latest Audited Financial Statements (AFS) submitted to the BIR.

For purposes of computing the foreign bidders’ NFCC, the value of the current
assets and current liabilities shall be based on their audited financial statements
prepared in accordance with international financial reporting standards.
Bidder’s Responsibilities
6.1. The Bidder or its duly authorized representative shall submit a sworn statement in
the form prescribed in Section IX. Bidding Forms as required in ITB Clause
12.1(b)(iii).
The Bidder is responsible for the following:
Having taken steps to carefully examine all of the Bidding Documents;

Having acknowledged all conditions, local or otherwise, affecting the

implementation of the contract;

Having made an estimate of the facilities available and needed for the
contract to be bid, if any;

Having complied with its responsibility to inquire or secure

Supplemental/Bid Bulletin/s as provided under ITB Clause 10.4.

Ensuring that it is not “blacklisted” or barred from bidding by the GoP or

any of its agencies, offices, corporations, or LGUs, including foreign
government/foreign or international financing institution whose
blacklisting rules have been recognized by the GPPB;

13

Ensuring that each of the documents submitted in satisfaction of the

bidding requirements is an authentic copy of the original, complete, and all
statements and information provided therein are true and correct;

Authorizing the HoPE or its duly authorized representative/s to verify all

the documents submitted;

Ensuring that the signatory is the duly authorized representative of the

Bidder, and granted full power and authority to do, execute and perform
any and all acts necessary to participate, submit the bid, and to sign and
execute the ensuing contract, accompanied by the duly notarized Special
Power of Attorney, Board/Partnership Resolution, or Secretary’s
Certificate, whichever is applicable;

Complying with the disclosure provision under Section 47 of RA 9184 and

its IRR in relation to other provisions of RA 3019;

Complying with existing labor laws and standards, in the case of

procurement of services. Moreover, bidder undertakes to:

Ensure the entitlement of workers to wages, hours of work,

safety and health and other prevailing conditions of work as
established by national laws, rules and regulations; or collective
bargaining agreement; or arbitration award, if and when
applicable.
In case there is a finding by the Procuring Entity or the DOLE of
underpayment or non-payment of workers’ wage and
wagerelated benefits, bidder agrees that the performance security
or portion of the contract amount shall be withheld in favor of
the complaining workers pursuant to appropriate provisions of
Republic Act No. 9184 without prejudice to the institution of
appropriate actions under the Labor Code, as amended, and other
social legislations.

Comply with occupational safety and health standards and to

correct deficiencies, if any.

In case of imminent danger, injury or death of the worker, bidder

undertakes to suspend contract implementation pending
clearance to proceed from the DOLE Regional Office and to
comply with Work Stoppage Order; and

Inform the workers of their conditions of work, labor clauses

under the contract specifying wages, hours of work and other
benefits under prevailing national laws, rules and regulations; or
collective bargaining agreement; or arbitration award, if and
when applicable, through posting in two (2) conspicuous places
in the establishment’s premises; and

Ensuring that it did not give or pay, directly or indirectly, any commission,
amount, fee, or any form of consideration, pecuniary or otherwise, to any
person or official, personnel or representative of the;
14

Failure to observe any of the above responsibilities shall be at the risk of the Bidder
concerned.

The Bidder, by the act of submitting its bid, shall be deemed to have inspected
the site, determined the general characteristics of the contract works and the
conditions for this Project and examine all instructions, forms, terms, and project
requirements in the Bidding Documents.

It shall be the sole responsibility of the prospective bidder to determine and to

satisfy itself by such means as it considers necessary or desirable as to all matters
pertaining to this Project, including: (a) the location and the nature of the
contract, project, or work; (b) climatic conditions; (c) transportation facilities;
(c) nature and condition of the terrain, geological conditions at the site
communication facilities, requirements, location and availability of construction
aggregates and other materials, labor, water, electric power and access roads;
and (d) other factors that may affect the cost, duration and execution or
implementation of the contract, project, or work.
The Procuring Entity shall not assume any responsibility regarding erroneous
interpretations or conclusions by the prospective or eligible bidder out of the
data furnished by the procuring entity. However, the Procuring Entity shall
ensure that all information in the Bidding Documents, including
supplemental/bid bulletins issued are correct and consistent.

Before submitting their bids, the Bidders are deemed to have become familiar
with all existing laws, decrees, ordinances, acts and regulations of the
Philippines which may affect the contract in any way.

The Bidder shall bear all costs associated with the preparation and submission
of his bid, and the Procuring Entity will in no case be responsible or liable for
those costs, regardless of the conduct or outcome of the bidding process.

The Bidder should note that the Procuring Entity will accept bids only from
those that have paid the applicable fee for the Bidding Documents at the office
indicated in the Invitation to Bid.

Origin of Goods and Services

There is no restriction on the origin of Goods, or Contracting of Works or Services other

than those prohibited by a decision of the United Nations Security Council taken under
Chapter VII of the Charter of the United Nations.
Subcontracts

8.1. Unless otherwise specified in the BDS, the Bidder may subcontract portions of the
Works to an extent as may be approved by the Procuring Entity and stated in the
BDS. However, subcontracting of any portion shall not relieve the Bidder from
any liability or obligation that may arise from the contract for this Project.

8.2. Subcontractors must submit the documentary requirements under ITB Clause 12
and comply with the eligibility criteria specified in the BDS. In the event that
any subcontractor is found by the Procuring Entity to be ineligible, the
subcontracting of such portion of the Works shall be disallowed.
15

8.3. The Bidder may identify the subcontractor to whom a portion of the Works will be
subcontracted at any stage of the bidding process or during contract
implementation. If the Bidder opts to disclose the name of the subcontractor
during bid submission, the Bidder shall include the required documents as part
of the technical component of its bid.

B.
Pre-Bid Conference

9.1. (a) If so specified in the BDS, a pre-bid conference shall be held at the venue and
on the date indicated therein, to clarify and address the Bidders’ questions on
the technical and financial components of this Project.
(b) The pre-bid conference shall be held at least twelve (12) calendar days
before the deadline for the submission of and receipt of bids, but not earlier than
seven (7) calendar days from the posting of the Invitation to Bid/Bidding
Documents in the PhilGEPS website. If the Procuring Entity determines that, by
reason of the method, nature, or complexity of the contract to be bid, or when
international participation will be more advantageous to the GoP, a longer
period for the preparation of bids is necessary, the pre-bid conference shall be
held at least thirty (30) calendar days before the deadline for the submission and
receipt of bids, as specified in the BDS.

9.2. Bidders are encouraged to attend the pre-bid conference to ensure that they fully
understand the Procuring Entity’s requirements. Non-attendance of the Bidder
will in no way prejudice its bid; however, the Bidder is expected to know the
changes and/or amendments to the Bidding Documents as recorded in the
minutes of the pre-bid conference and the Supplemental/Bid Bulletin. The
minutes of the pre-bid conference shall be recorded and prepared not later than
five (5) calendar days after the pre-bid conference. The minutes shall be

made available to prospective bidders not later than five (5) days upon written
request.

9.3. Decisions of the BAC amending any provision of the bidding documents shall be
issued in writing through a Supplemental/Bid Bulletin at least seven (7) calendar
days before the deadline for the submission and receipt of bids.

Clarification and Amendment of Bidding Documents

10.1. Prospective bidders may request for clarification(s) on and/or interpretation of any
part of the Bidding Documents. Such a request must be in writing and submitted
to the Procuring Entity at the address indicated in the BDS at least ten (10)
calendar days before the deadline set for the submission and receipt of Bids.

10.2. The BAC shall respond to the said request by issuing a Supplemental/Bid Bulletin,
to be made available to all those who have properly secured the Bidding
Documents, at least seven (7) calendar days before the deadline for the
submission and receipt of Bids.

16
 C.
Language of Bids

nglish. The

Documents Comprising
Components

(a)

PhilGEPS Certificate of Registration and Membership in

Statement of all its ongoing government and private contracts,

Unless otherwise provided in the BDS, a valid special PCAB

NFCC computation in accordance with ITB Clause 5.5.

(v)

Technical Documents -

(i) Bid security in accordance with ITB Clause 18. If the Bidder opts to
submit the bid security in the form of:

(i.1) a bank draft/guarantee or an irrevocable letter of credit

issued by a foreign bank, it shall be accompanied by a
confirmation from a Universal or Commercial Bank; or

(i.2) a surety bond accompanied by a certification coming from

the Insurance Commission that the surety or insurance
company is authorized to issue such instruments.

Project Requirements, which shall include the following:

(ii.1) Organizational chart for the contract to be bid;

(e.g., Project Manager,

Project Engineers, Materials Engineers, and Foremen), to
be assigned to the contract to be bid, with their complete
qualification and experience data. These personnel must
meet the required minimum years of experience set in the
BDS; and

(ii.3) List of contractor’s major equipment units, which are

owned, leased, and/or under purchase agreements,
supported by proof of ownership, certification of
availability of equipment from the equipment
lessor/vendor for the duration of the project, as the case

may be, which must meet the minimum requirements for the
contract set in the BDS; and

(iii) Sworn statement in accordance with Section 25.3 of the IRR of RA

9184 and using the form prescribed in Section IX. Bidding
Forms.

Documents Comprising the Bid: Financial Component

13.1. Unless otherwise stated in the BDS, the financial component of the bid shall contain
the following:

Financial Bid Form, which includes bid prices and the bill of quantities, in
accordance with ITB Clauses 15.1 and 15.3; and

Any other document related to the financial component of the bid as stated
in the BDS.

13.2. (a) Unless otherwise stated in the BDS, all Bids that exceed the ABC shall not be
accepted.

(b) Unless otherwise indicated in the BDS, for foreign-funded procurement, a

ceiling may be applied to bid prices provided the following conditions
are met:

19
 Bidding Documents are obtainable free of charge on a freely

The procuring entity has procedures in place to ensure that the

(in the case of

The procuring entity has trained cost estimators on estimating

The procuring entity has established a system to monitor and

The procuring entity has established a monitoring and evaluation

Alternative Bids

ner in a JV.
 Bid Prices

1.1, based on

15.2. The Bidder shall fill in rates and prices for all items of the Works described in the
Bill of Quantities. Bids not addressing or providing all of the required items in
the Bidding Documents including, where applicable, Bill of Quantities, shall be
considered non-responsive and, thus, automatically disqualified. In this regard,
where a required item is provided, but no price is indicated, the same shall be
considered as non-responsive, but specifying a zero (0) or a dash (-) for the said
item would mean that it is being offered for free to the Government, except those
required by law or regulations to be provided for.

15.3. All duties, taxes, and other levies payable by the Contractor under the Contract,
or for any other cause, prior to the deadline for submission of bids, shall be
included in the rates, prices, and total bid price submitted by the Bidder.

15.4. All bid prices for the given scope of work in the contract as awarded shall be
considered as fixed prices, and therefore not subject to price escalation during
contract implementation, except under extraordinary circumstances as specified
in GCC Clause 48. Upon the recommendation of the Procuring Entity, price
escalation may be allowed in extraordinary circumstances as may be determined
by the National Economic and Development Authority in accordance with the
Civil Code of the Philippines, and upon approval by the GPPB. Furthermore, in
cases where the cost of the awarded contract is affected by any applicable new
laws, ordinances, regulations, or other acts of

the GoP, promulgated after the date of bid opening, a contract price adjustment
shall be made or appropriate relief shall be applied on a no loss-no gain basis.

Bid Currencies

16.1. All bid prices shall be quoted in Philippine Pesos unless otherwise provided in the
BDS. However, for purposes of bid evaluation, bids denominated in foreign
currencies shall be converted to Philippine currency based on the exchange rate
prevailing on the day of the Bid Opening.

16.2. If so allowed in accordance with ITB Clause 16.1, the Procuring Entity for
purposes of bid evaluation and comparing the bid prices will convert the
amounts in various currencies in which the bid price is expressed to Philippine
Pesos at the exchange rate as published in the Bangko Sentral ng Pilipinas (BSP)
reference rate bulletin on the day of the bid opening.

16.3. Unless otherwise specified in the BDS, payment of the contract price shall be made
in Philippine Pesos.

Bid Validity

17.1. Bids shall remain valid for the period specified in the BDS which shall not exceed
one hundred twenty (120) calendar days from the date of the opening of bids.

17.2. In exceptional circumstances, prior to the expiration of the bid validity period, the
Procuring Entity may request Bidders to extend the period of validity of their
bids. The request and the responses shall be made in writing. The bid security
described in ITB Clause 18 should also be extended corresponding to the
extension of the bid validity period at the least. A Bidder may refuse the request

21

Bid Security

Form of Bid Security

Cash or cashier’s/manager’s

Bank

shall
 the

Surety bond callable upon

Five percent (5%)

Any bid not

and before

if a Bidder:
withdraws its bid during the period of bid validity specified in ITB

does not accept the correction of errors pursuant to ITB Clause

has a finding against the veracity of the required documents

submission of

submission of bids that contain false information or falsified

allowing the use of one’s name, or using the name of another for

withdrawal of a bid, or refusal to accept an award, or enter into

refusal or failure to post the required performance security within

refusal to clarify or validate in writing its bid during

any documented attempt by a Bidder to unduly influence the

failure of the potential joint venture partners to enter into the joint

all other acts that tend to defeat the purpose of the competitive

(b)
(i)

32
 Format and Signing of Bids

ny alterations

d envelopes

are signed or

Sealing and Marking of Bids

COMPONENT,” and the original of their financial component in another sealed

envelope marked “ORIGINAL - FINANCIAL
COMPONENT,” sealing them all in an outer envelope marked “ORIGINAL
BID.”

20.2. Each copy of the first and second envelopes shall be similarly sealed duly marking
the inner envelopes as “COPY NO. ___ - TECHNICAL
COMPONENT” and “COPY NO. ___ - FINANCIAL COMPONENT” and the
outer envelope as “COPY NO. ___,” respectively. These envelopes containing
the original and the copies shall then be enclosed in one single envelope.

20.3. The original and the number of copies of the bid as indicated in the BDS shall be
typed or written in ink and shall be signed by the Bidder or its duly authorized
representative/s.
20.4. All envelopes shall:

contain the name of the contract to be bid in capital letters;

bear the name and address of the Bidder in capital letters;

be addressed to the Procuring Entity’s BAC in accordance with ITB Clause

20.1;

bear the specific identification of this bidding process indicated in the ITB
Clause 1.2; and

bear a warning “DO NOT OPEN BEFORE…” the date and time for the
opening of bids, in accordance with ITB Clause 21.

20.5. Bid envelopes that are not properly sealed and marked, as required in the bidding
documents, shall not be rejected, but the Bidder or its duly authorized
representative shall acknowledge such condition of the bid as submitted. The
BAC or the Procuring Entity shall assume no responsibility for the
misplacement of the contents of the improperly sealed or marked bid, or for its
premature opening.

D.
Deadline for Submission of Bids

date and time indicated in the BDS.

Late Bids

Any bid submitted after the deadline for submission and receipt of bids prescribed by
the Procuring Entity, pursuant to ITB Clause 21, shall be declared “Late” and shall not
be accepted by the Procuring Entity. The BAC shall record in the minutes of Bid
Submission and Opening, the Bidder’s name, its representative and the time the late bid
was submitted.

25

Modification and Withdrawal of Bids

“TECHNICAL
bid may be

Opening and Preliminary Examination of Bids

d envelopes

compliance
ng, and the

ial every page

“A” Documents may be substituted with the appropriate

submitted bids. The Abstract of Bids as read and the minutes of the Bid Opening
shall be made available to the public upon written request and payment of a
specified fee to recover cost of materials.

24.9 To ensure transparency and accurate representation of the bid submission, the BAC
Secretariat shall notify in writing all Bidders whose bids it has received through
its PhilGEPS-registered physical address or official e-mail address. The notice
shall be issued within seven (7) calendar days from the date of the bid opening.

E.
Process to be Confidential

25.1. Members of the BAC, including its staff and personnel, as well as its Secretariat
and TWG, are prohibited from making or accepting any kind of communication
with any Bidder regarding the evaluation of their bids until the issuance of the
Notice of Award, unless otherwise allowed in the case of ITB Clause 26.

25.2. Any effort by a Bidder to influence the Procuring Entity in the Procuring Entity’s
decision in respect of bid evaluation, bid comparison or contract award will
result in the rejection of the Bidder’s bid.

Clarification of Bids

To assist in the evaluation, comparison and post-qualification of the bids, the Procuring
Entity may ask in writing any Bidder for a clarification of its bid. All responses to
requests for clarification shall be in writing. Any clarification submitted by a Bidder in
respect to its bid and that is not in response to a request by the Procuring Entity shall
not be considered

Detailed Evaluation and Comparison of Bids

27.1. The Procuring Entity will undertake the detailed evaluation and comparison of
Bids which have passed the opening and preliminary examination of Bids,
pursuant to ITB Clause 24, in order to determine the Lowest Calculated Bid.

27.2. The Lowest Calculated Bid shall be determined in two steps:

The detailed evaluation of the financial component of the bids, to

establish the correct calculated prices of the bids; and

The ranking of the total bid prices as so calculated from the lowest to
highest. The bid with the lowest price shall be identified as the Lowest
Calculated Bid.

27.3. The Procuring Entity's BAC shall immediately conduct a detailed evaluation of
all bids rated “passed,” using non-discretionary “pass/fail” criterion. The BAC
shall consider the following in the evaluation of bids:
Completeness of the bid. Unless the BDS allows partial bids, bids not
addressing or providing all of the required items in the Schedule of
Requirements including, where applicable, bill of quantities, shall be

28

Arithmetical corrections. Consider computational errors and omissions

Based on the detailed evaluation of bids, those that comply with the

The Procuring Entity’s evaluation of bids shall be based on the bid price quoted

Bids shall be evaluated on an equal footing to ensure fair competition. For this

If so indicated pursuant to ITB Clause 1.2. Bids are being invited for individual

Post Qualification
Failure to submit any of the post-qualification requirements on time, or a finding
against the veracity thereof, shall disqualify the Bidder for award. Provided in
the event that a finding against the veracity of any of the documents submitted
is made, it shall cause the forfeiture of the bid security in accordance with
Section 69 of the IRR of RA 9184.

28.3. The determination shall be based upon an examination of the documentary

evidence of the Bidder’s qualifications submitted pursuant to ITB Clauses 12
and 13, as well as other information as the Procuring Entity deems necessary
and appropriate, using a non-discretionary “pass/fail” criterion, which shall be
completed within a period of twelve (12) calendar days.

28.4. If the BAC determines that the Bidder with the Lowest Calculated Bid passes all
the criteria for post-qualification, it shall declare the said bid as the LCRB, and
recommend to the HoPE the award of contract to the said Bidder at its submitted
price or its calculated bid price, whichever is lower, subject to ITB Clause 30.3.

28.5. A negative determination shall result in rejection of the Bidder’s bid, in which
event the Procuring Entity shall proceed to the next Lowest Calculated Bid, with
a fresh period to make a similar determination of that Bidder’s capabilities to
perform satisfactorily. If the second Bidder, however, fails the post
qualification, the procedure for post qualification shall be repeated for the
Bidder with the next Lowest Calculated Bid, and so on until the LCRB is
determined for recommendation of contract award.

28.6. Within a period not exceeding fifteen (15) calendar days from the determination
by the BAC of the LCRB and the recommendation to award the contract, the
HoPE or his duly authorized representative shall approve or disapprove the said
recommendation.

28.7. In the event of disapproval, which shall be based on valid, reasonable, and
justifiable grounds as provided for under Section 41 of the IRR of RA 9184, the
HoPE shall notify the BAC and the Bidder in writing of such decision and the
grounds for it. When applicable, the BAC shall conduct a postqualification of
the Bidder with the next Lowest Calculated Bid. A request for reconsideration
may be filed by the Bidder with the HoPE in accordance with Section 37.1.3 of
the IRR of RA 9184.

Reservation Clause

29.1. Notwithstanding the eligibility or post-qualification of a Bidder, the Procuring

Entity concerned reserves the right to review its qualifications at any stage of
the procurement process if it has reasonable grounds to believe that a
misrepresentation has been made by the said Bidder, or that there has been a
change in the Bidder’s capability to undertake the project from the time it
submitted its eligibility requirements. Should such review uncover any
misrepresentation made in the eligibility and bidding requirements, statements
or documents, or any changes in the situation of the Bidder which will affect its
capability to undertake the project so that it fails the preset eligibility or bid
evaluation criteria, the Procuring Entity shall consider the said Bidder as
ineligible and shall disqualify it from submitting a bid or from obtaining an
award or contract.
30

29.2. Based on the following grounds, the Procuring Entity reserves the right to reject
any and all Bids, declare a Failure of Bidding at any time prior to the contract
award, or not to award the contract, without thereby incurring any liability, and
make no assurance that a contract shall be entered into as a result of the bidding:

If there is prima facie evidence of collusion between appropriate public

officers or employees of the Procuring Entity, or between the BAC and any
of the Bidders, or if the collusion is between or among the Bidders
themselves, or between a Bidder and a third party, including any act which
restricts, suppresses or nullifies or tends to restrict, suppress or nullify
competition;

If the Procuring Entity’s BAC is found to have failed in following the

prescribed bidding procedures; or

For any justifiable and reasonable ground where the award of the contract
will not redound to the benefit of the GOP as follows:

If the physical and economic conditions have significantly changed

so as to render the project no longer economically, financially or
technically feasible as determined by the HoPE;

If the project is no longer necessary as determined by the HoPE;

and

If the source of funds for the project has been withheld or reduced
through no fault of the Procuring Entity.

29.3. In addition, the Procuring Entity may likewise declare a failure of bidding when:
No bids are received;
All prospective Bidders are declared ineligible;

All bids fail to comply with all the bid requirements, fail post-
qualification; or

The Bidder with the LCRB refuses, without justifiable cause, to accept the
award of contract, and no award is made in accordance with Section 40 of
the IRR of RA 9184.

Award of Contract

Contract Award

30.1. Subject to ITB Clause 28, the HoPE or its duly authorized representative shall
award the contract to the Bidder whose bid has been determined to be the LCRB.

30.2. Prior to the expiration of the period of bid validity, the Procuring Entity shall
notify the successful Bidder in writing that its bid has been accepted, through a
Notice of Award duly received by the Bidder or its representative personally or
by registered mail or electronically, receipt of which must be confirmed in

31

writing within two (2) days by the Bidder with the LCRB and submitted personally
or sent by registered mail or electronically to the Procuring Entity.

30.3. Notwithstanding the issuance of the Notice of Award, award of contract shall be
subject to the following conditions:

Submission of the following documents within ten (10) calendar days from
receipt of the Notice of Award:

In the case of procurement by a Philippine Foreign Service

Office or Post, the PhilGEPS Registration Number of the
winning foreign Bidder; or

Valid PCAB license and registration for the type and cost of the
contract to be bid for foreign bidders when the Treaty or
International or Executive Agreement expressly allows
submission of the PCAB license and registration for the type and
cost of the contract to be bid as a pre-condition to the Award;

Posting of the performance security in accordance with ITB Clause 32;

Signing of the contract as provided in ITB Clause 31; and

Approval by higher authority, if required, as provided in Section 37.3 of

the IRR of RA 9184.

Signing of the Contract

 31.1. At the same time as the Procuring Entity notifies the successful Bidder that its bid
has been accepted, the Procuring Entity shall send the Contract Form to the
Bidder, which Contract has been provided in the Bidding Documents,
incorporating therein all agreements between the parties.

31.2. Within ten (10) calendar days from receipt of the Notice of Award, the successful
Bidder shall post the required performance security, sign and date the contract
and return it to the Procuring Entity.

31.3. The Procuring Entity shall enter into contract with the successful Bidder within
the same ten (10) calendar day period provided that all the documentary
requirements are complied with.

31.4. The following documents shall form part of the contract:

Contract Agreement;
Bidding Documents;

Winning Bidder’s bid, including the Technical and Financial Proposals,

and all other documents/statements submitted (e.g.,
Bidder’s response to request for clarifications on the bid), including
corrections to the bid, if any, resulting from the Procuring Entity’s bid
evaluation;

32

Performance Security;
Notice of Award of Contract; and

Other contract documents that may be required by existing laws and/or

Performance Security

nd posted in

Form of Performance Security

Cash or cashier’s/manager’s
 Bank
Ten percent (10%)

be

demand issued by a surety or

company

equirement

Notice to Proceed

e the Notice
 Protest Mechanism

y be questioned

s to Bidders. In
the provisions of

Scope of Bid

Source of Funds
The Funding Source is:

(Electrification)
(Php 1,702,836.12)].
Eligible Bidders
No further instruction.
Eligible Bidders

Similar Contract

Subcontracts
Subcontracting is not allowed.
Subcontracts
Not applicable.
Pre-Bid Conference
The Procuring Entity will hold a pre-bid conference for this Project open to all
interested constructors on November 29, 2019, 9:00 am at the Conference Hall of
the new Division Office Building, Diversion Road, Brgy. Gaas, Baybay City, Leyte
Addressee for Clarification on any part of the Bidding Documents

Clarification on any part of the Bidding Documents for Interpretation

Documents Comprising the Bid: Eligibility & Technical Components

LIST of CONTRACTOR’S PERSONNEL & ORGAIZATIONAL CHART For the

Alternative Bids
No further instruction.
Bid Prices
No further instruction.
Bid Currencies

Bid Validity
Bids shall be valid for 120 calendar days from date of bid opening. Bids valid for a
shorter period shall be rejected outright as non-responsive.
Bid Security

Amount of Bid Security (Equal

[Insert

Original Bid Security shall be submitted inside the “Technical Component”

Original and valid Bid Securing Declaration (BSD) must be submitted inside

Bid Security

Format and Signing of Bids

Sealing and Marking of Bids

2 copies of each of the Technical

The Address and Deadline for Submission of Bids:

Opening and Preliminary Examination of Bids:

Opening and Preliminary Examination of Bids:

No further instruction.
Detailed Evaluation and Comparison of Bids

452
473
484
485
486
487
498
509
5110
5111
5112
5113
5414
5415
5416
55
56
56
58
60
61

62

62
63
63

63
64
64
65
65
65
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 73
73
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73

Definitions

Days are calendar days; months are calendar months.

1.11 Dayworks are varied work inputs subject to payment on a time basis for the
Contractor’s employees and Equipment, in addition to payments for associated

A Defect is any part of the Works not completed in accordance with the
gs required
shment falls

or is obliged

of all duties and obligations of the Contractor imposed by this Contract as

described in the SCC.

Interpretation

2.1. In interpreting the Conditions of Contract, singular also means plural, male also
means female or neuter, and the other way around. Headings have no
significance. Words have their normal meaning under the language of this
Contract unless specifically defined. The Procuring Entity’s Representative will
provide instructions clarifying queries about the Conditions of Contract.

2.2. If sectional completion is specified in the SCC, references in the Conditions of

Contract to the Works, the Completion Date, and the Intended Completion Date
apply to any Section of the Works (other than references to the Completion Date
and Intended Completion Date for the whole of the Works).

2.3. The documents forming this Contract shall be interpreted in the following order of
priority:

a) Contract Agreement;
b) Bid Data Sheet;

c) Instructions to Bidders;

d) Addenda to the Bidding Documents;

e) Special Conditions of Contract;
f) General Conditions of Contract;
g) Specifications;

h) Bill of Quantities; and

i) Drawings.

Governing Language and Law

3.1. This Contract has been executed in the English language, which shall be the binding
and controlling language for all matters relating to the meaning or interpretation
of this Contract. All correspondence and other documents pertaining to this
Contract which are exchanged by the parties shall be written in English.

3.2. This Contract shall be interpreted in accordance with the laws of the Republic of
the Philippines.

45

Communications
Communications between parties that are referred to in the Conditions shall be effective
only when in writing. A notice shall be effective only when it is received by the
concerned party.
Possession of Site

5.1. On the date specified in the SCC, the Procuring Entity shall grant the Contractor
possession of so much of the Site as may be required to enable it to proceed with
the execution of the Works. If the Contractor suffers delay or incurs cost from
failure on the part of the Procuring Entity to give possession in accordance with
the terms of this clause, the Procuring Entity’s Representative shall give the
Contractor a Contract Time Extension and certify such sum as fair to cover the
cost incurred, which sum shall be paid by Procuring Entity.

5.2. If possession of a portion is not given by the date stated in the SCC Clause 5.1, the
Procuring Entity will be deemed to have delayed the start of the relevant
activities. The resulting adjustments in contract time to address such delay shall
be in accordance with GCC Clause 47.
5.3. The Contractor shall bear all costs and charges for special or temporary rightof-
way required by it in connection with access to the Site. The Contractor shall
also provide at his own cost any additional facilities outside the Site required by
it for purposes of the Works.

5.4. The Contractor shall allow the Procuring Entity’s Representative and any person
authorized by the Procuring Entity’s Representative access to the Site and to any
place where work in connection with this Contract is being carried out or is
intended to be carried out.

The Contractor’s Obligations

6.1. The Contractor shall carry out the Works properly and in accordance with this
Contract. The Contractor shall provide all supervision, labor, Materials, Plant
and Contractor's Equipment, which may be required. All Materials and Plant on
Site shall be deemed to be the property of the Procuring Entity.

6.2. The Contractor shall commence execution of the Works on the Start Date and shall
carry out the Works in accordance with the Program of Work submitted by the
Contractor, as updated with the approval of the Procuring Entity’s
Representative, and complete them by the Intended Completion Date.

The Contractor shall be responsible for the safety of all activities on the Site.

6.4. The Contractor shall carry out all instructions of the Procuring Entity’s
Representative that comply with the applicable laws where the Site is located.

6.5. The Contractor shall employ the key personnel named in the Schedule of Key
Personnel, as referred to in the SCC, to carry out the supervision of the Works.
The Procuring Entity will approve any proposed replacement of key personnel

46

only if their relevant qualifications and abilities are equal to or better than those
of the personnel listed in the Schedule.

6.6. If the Procuring Entity’s Representative asks the Contractor to remove a member
of the Contractor’s staff or work force, for justifiable cause, the Contractor shall
ensure that the person leaves the Site within seven (7) days and has no further
connection with the Work in this Contract.

6.7. During Contract implementation, the Contractor and his subcontractors shall abide
at all times by all labor laws, including child labor related enactments, and other
relevant rules.

6.8. The Contractor shall submit to the Procuring Entity for consent the name and
particulars of the person authorized to receive instructions on behalf of the
 Contractor.

6.9. The Contractor shall cooperate and share the Site with other contractors, public
authorities, utilities, and the Procuring Entity between the dates given in the
schedule of other contractors particularly when they shall require access to the
Site. The Contractor shall also provide facilities and services for them during
this period. The Procuring Entity may modify the schedule of other contractors,
and shall notify the Contractor of any such modification thereto.

6.10. Should anything of historical or other interest or of significant value be

unexpectedly discovered on the Site, it shall be the property of the Procuring
Entity. The Contractor shall notify the Procuring Entity’s Representative of
such discoveries and carry out the Procuring Entity’s Representative’s
instructions in dealing with them.

Performance Security
Within ten (10) calendar days from receipt of the Notice of Award from the
Procuring Entity but in no case later than the signing of the contract by both
parties, the Contractor shall furnish the performance security in any of the forms
prescribed in ITB Clause 32.2.

7.2. The performance security posted in favor of the Procuring Entity shall be forfeited
in the event it is established that the Contractor is in default in any of its
obligations under the Contract.

7.3. The performance security shall remain valid until issuance by the Procuring Entity
of the Certificate of Final Acceptance.

7.4. The performance security may be released by the Procuring Entity and returned to
the Contractor after the issuance of the Certificate of Final Acceptance subject
to the following conditions:

(a) There are no pending claims against the Contractor or the surety company
filed by the Procuring Entity;

47

The Contractor has no pending claims for labor and materials filed

Other terms specified in the SCC.

the amount
orks under

Subcontracting

Liquidated Damages

9.1. The Contractor shall pay liquidated damages to the Procuring Entity for each day
that the Completion Date is later than the Intended Completion Date. The
applicable liquidated damages is at least one-tenth (1/10) of a percent of the cost
of the unperformed portion for every day of delay. The total amount of
liquidated damages shall not exceed ten percent (10%) of the amount of the
contract. The Procuring Entity may deduct liquidated damages from payments
due to the Contractor. Payment of liquidated damages shall not affect the
Contractor’s liabilities. Once the cumulative amount of liquidated damages
reaches ten percent (10%) of the amount of this Contract, the Procuring Entity
may rescind or terminate this Contract, without prejudice to other courses of
action and remedies available under the circumstances.

9.2. If the Intended Completion Date is extended after liquidated damages have been
paid, the Engineer of the Procuring Entity shall correct any overpayment of
liquidated damages by the Contractor by adjusting the next payment certificate.

Site Investigation Reports

The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports
referred to in the SCC supplemented by any information obtained by the Contractor.
The Procuring Entity, Licenses and Permits
The Procuring Entity shall, if requested by the Contractor, assist him in applying for
permits, licenses or approvals, which are required for the Works.
Contractor’s Risk and Warranty Security

12.1. The Contractor shall assume full responsibility for the Works from the time
project construction commenced up to final acceptance by the Procuring Entity
and shall be held responsible for any damage or destruction of the Works except
those occasioned by force majeure. The Contractor shall be fully responsible for
the safety, protection, security, and convenience of his personnel, third parties,
and the public at large, as well as the Works, Equipment, installation, and the
like to be affected by his construction work.

12.2. The defects liability period for infrastructure projects shall be one year from
contract completion up to final acceptance by the Procuring Entity. During this
period, the Contractor shall undertake the repair works, at his own expense, of
any damage to the Works on account of the use of materials of inferior quality
within ninety (90) days from the time the HoPE has issued an order to undertake
repair. In case of failure or refusal to comply with this mandate, the Procuring
Entity shall undertake such repair works and shall be entitled to full
reimbursement of expenses incurred therein upon demand.

12.3. Unless otherwise indicated in the SCC, in case the Contractor fails to comply with
the preceding paragraph, the Procuring Entity shall forfeit its performance
security, subject its property(ies) to attachment or garnishment proceedings, and

49

“Structural
Contractor
attributable to improper construction, use of inferior quality/substandard
materials, and any violation of the contract plans and specifications, the
contractor shall be held liable;

Consultants - Where Structural Defects/Failures arise due to faulty

Procuring Entity’s Representatives/Project Manager/Construction

Third Parties - Third Parties shall be held liable in cases where Structural

Users

The warranty against Structural Defects/Failures, except those occasioned on

The Contractor shall be required to put up a warranty security in the form of

Not less than the Percentage

shall

Ten Percent (10%)

Thirty Percent (30%)

The warranty security shall be stated in Philippine Pesos and shall remain

In case of structural defects/failure occurring during the applicable warranty

Liability of the Contractor

Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability
under this Contract shall be as provided by the laws of the Republic of the Philippines.
Procuring Entity’s Risk
14.1. From the Start Date until the Certificate of Final Acceptance has been issued, the
following are risks of the Procuring Entity:

The risk of personal injury, death, or loss of or damage to property

any type of use or occupation of the Site authorized by the

negligence, breach of statutory duty, or interference with any

The risk of damage to the Works, Plant, Materials, and Equipment to the

Insurance

15.1. The Contractor shall, under his name and at his own expense, obtain and maintain,
for the duration of this Contract, the following insurance coverage:
Contractor’s All Risk Insurance;

Transportation to the project Site of Equipment, Machinery, and

Personal injury or death of Contractor’s employees; and

Comprehensive insurance for third party liability to Contractor’s direct

The Contractor shall provide evidence to the Procuring Entity’s Representative

The Contractor shall notify the insurers of changes in the nature, extent, or

If the Contractor fails to obtain and keep in force the insurances referred to
In the event the Contractor fails to observe the above safeguards, the Procuring

The Contractor shall immediately replace the insurance policy obtained as

The issuer of the insurance policy to be replaced has:

become bankrupt;

been placed under receivership or under a management

been sued for suspension of payment; or

been suspended by the Insurance Commission and its license to

Where reasonable grounds exist that the insurer may not be able,

Termination for Default of Contractor

16.1. The Procuring Entity shall terminate this Contract for default when any of the
following conditions attend its implementation:

Due to the Contractor’s fault and while the project is on-going, it has
(15%) or more in

Due to its own fault and after this Contract time has expired, the
Contractor incurs delay in the completion of the Work after this Contract

abandons the contract Works, refuses or fails to comply with a

 does not actually have on the project Site the minimum essential

does not execute the Works in accordance with this Contract or

neglects or refuses to remove materials or to perform a new

sub-lets any part of this Contract without approval by the

Termination for Default of Procuring Entity

The Contractor may terminate this Contract with the Procuring Entity if the works are
completely stopped for a continuous period of at least sixty (60) calendar days through
no fault of its own, due to any of the following reasons:

Failure of the Procuring Entity to deliver, within a reasonable time, supplies,

The prosecution of the Work is disrupted by the adverse peace and order

Termination for Other Causes

at any time
The Contractor stops work for twenty eight (28) days when no stoppage

The Procuring Entity’s Representative instructs the Contractor to delay

The Procuring Entity shall terminate this Contract if the Contractor is

A payment certified by the Procuring Entity’s Representative is not paid

The Procuring Entity’s Representative gives Notice that failure to

The Contractor does not maintain a Security, which is required;

The Contractor has delayed the completion of the Works by the number

In case it is determined prima facie by the Procuring Entity that the

corrupt, fraudulent, collusive, coercive, and obstructive practices as

defined in ITB Clause 3.1(a), unless otherwise specified in the SCC;
drawing up or using forged documents;
using adulterated materials, means or methods, or engaging in
production contrary to rules of science or the trade; and

The Funding Source or the Procuring Entity, as appropriate, will seek to impose

When persons from either party to this Contract gives notice of a fundamental

existing contract for a cause other than those listed under GCC Clause 18.3, the
Procuring Entity’s Representative shall decide whether the breach is
fundamental or not.

18.6. If this Contract is terminated, the Contractor shall stop work immediately, make
the Site safe and secure, and leave the Site as soon as reasonably possible.

Procedures for Termination of Contracts

19.1. The following provisions shall govern the procedures for the termination of this
Contract:

Upon receipt of a written report of acts or causes which may constitute

ground(s) for termination as aforementioned, or upon its own initiative,
the Procuring Entity shall, within a period of seven (7) calendar days,
verify the existence of such ground(s) and cause the execution of a
Verified Report, with all relevant evidence attached;

Upon recommendation by the Procuring Entity, the HoPE shall

terminate this Contract only by a written notice to the Contractor
conveying the termination of this Contract. The notice shall state:

that this Contract is being terminated for any of the ground(s)

afore-mentioned, and a statement of the acts that constitute the
ground(s) constituting the same;

the extent of termination, whether in whole or in part;

an instruction to the Contractor to show cause as to why this

Contract should not be terminated; and

special instructions of the Procuring Entity, if any.

The Notice to Terminate shall be accompanied by a copy of the Verified
Report;

Within a period of seven (7) calendar days from receipt of the Notice of
Termination, the Contractor shall submit to the HoPE a verified position
paper stating why the contract should not be terminated. If the
Contractor fails to show cause after the lapse of the seven (7) day period,
either by inaction or by default, the HoPE shall issue an order
terminating the contract;

The Procuring Entity may, at anytime before receipt of the

(c) above
withdraw the Notice to Terminate if it is determined that certain items
or works subject of the notice had been completed, delivered, or
performed before the Contractor’s receipt of the notice;

Within a non-extendible period of ten (10) calendar days from receipt of

the verified position paper, the HoPE shall decide whether or not to

56

The HoPE may create a Contract Termination Review Committee

Failure of the contractor, due solely to his fault or negligence, to

Failure by the contractor to fully and faithfully comply with its

Employment of competent technical personnel, competent

Provision of warning signs and barricades in accordance with

Stockpiling in proper places of all materials and removal from

Deployment of committed equipment, facilities, support staff

Renewal of the effectivity dates of the performance security after

Assignment and subcontracting of the contract or any part thereof or

Poor performance by the contractor or unsatisfactory quality and/or

Negative slippage of 15% and above within the critical path of

Quality of materials and workmanship not complying with the

Willful or deliberate abandonment or non-performance of the project or

Force Majeure, Release From Performance

event entirely

any sum to which the Contractor is entitled under GCC Clause 28;
the cost of his suspension and demobilization;

any sum to which the Procuring Entity is entitled.

20.5. The net balance due shall be paid or repaid within a reasonable time period from
the time of the notice of termination.
Resolution of Disputes

21.1. If any dispute or difference of any kind whatsoever shall arise between the parties
in connection with the implementation of the contract covered by the Act and
this IRR, the parties shall make every effort to resolve amicably such dispute or
difference by mutual consultation.

21.2. If the Contractor believes that a decision taken by the Procuring Entity’s
Representative was either outside the authority given to the Procuring Entity’s
Representative by this Contract or that the decision was wrongly taken, the
decision shall be referred to the Arbiter indicated in the SCC within fourteen
(14) days of the notification of the Procuring Entity’s Representative’s decision.

21.3. Any and all disputes arising from the implementation of this Contract covered by
the R.A. 9184 and its IRR shall be submitted to arbitration in the Philippines
according to the provisions of Republic Act No. 876, otherwise known as the “
Arbitration Law” and Republic Act 9285, otherwise known as the “Alternative
Dispute Resolution Act of 2004”: Provided, however, That, disputes that are
within the competence of the Construction Industry Arbitration Commission to
resolve shall be referred thereto. The process of arbitration shall be incorporated
as a provision in this Contract that will be executed pursuant to the provisions
of the Act and its IRR: Provided, further, That, by mutual agreement, the parties
may agree in writing to resort to other alternative modes of dispute resolution.

Suspension of Loan, Credit, Grant, or Appropriation

In the event that the Funding Source suspends the Loan, Credit, Grant, or Appropriation
to the Procuring Entity, from which part of the payments to the Contractor are being
made:

The Procuring Entity is obligated to notify the Contractor of such suspension

within seven (7) days of having received the suspension notice.

If the Contractor has not received sums due it for work already done within forty
five (45) days from the time the Contractor’s claim for payment has been
certified by the Procuring Entity’s Representative, the Contractor may
immediately issue a suspension of work notice in accordance with GCC Clause
45.2.

Procuring Entity’s Representative’s Decisions

23.1. Except where otherwise specifically stated, the Procuring Entity’s Representative
will decide contractual matters between the Procuring Entity and the Contractor
in the role representing the Procuring Entity.

59

Approval of Drawings and Temporary Works by the Procuring

Acceleration and Delays Ordered by the Procuring Entity’s

 Extension of the Intended Completion Date

pletion Date

Right to Vary

27.1. The Procuring Entity’s Representative with the prior approval of the Procuring
Entity may instruct Variations, up to a maximum cumulative amount of ten
percent (10%) of the original contract cost.

27.2. Variations shall be valued as follows:

At a lump sum price agreed between the parties;

where appropriate, at rates in this Contract;

in the absence of appropriate rates, the rates in this Contract shall be

used as the basis for valuation; or failing which

at appropriate new rates, equal to or lower than current industry rates

and to be agreed upon by both parties and approved by the HoPE.
Contractor's Right to Claim
If the Contractor incurs cost as a result of any of the events under GCC Clause 13, the
Contractor shall be entitled to the amount of such cost. If as a result of any of the said
events, it is necessary to change the Works, this shall be dealt with as a Variation.
Dayworks

29.1. Subject to GCC Clause 43 on Variation Order, and if applicable as indicated in

the SCC, the Dayworks rates in the Contractor’s bid shall be used for small
additional amounts of work only when the Procuring Entity’s Representative

has given written instructions in advance for additional work to be paid for in
that way.

29.2. All work to be paid for as Dayworks shall be recorded by the Contractor on forms
approved by the Procuring Entity’s Representative. Each completed form shall
be verified and signed by the Procuring Entity’s Representative within two days
of the work being done.

29.3. The Contractor shall be paid for Dayworks subject to obtaining signed Dayworks
forms.

Early Warning

30.1. The Contractor shall warn the Procuring Entity’s Representative at the earliest
opportunity of specific likely future events or circumstances that may adversely
affect the quality of the work, increase the Contract Price, or delay the execution
of the Works. The Procuring Entity’s Representative may require the
Contractor to provide an estimate of the expected effect of the future event or
circumstance on the Contract Price and Completion Date. The estimate shall be
provided by the Contractor as soon as reasonably possible.

61

30.2. The Contractor shall cooperate with the Procuring Entity’s Representative in
making and considering proposals for how the effect of such an event or
circumstance can be avoided or reduced by anyone involved in the work and in
carrying out any resulting instruction of the Procuring Entity’s Representative.

Program of Work

31.1. Within the time stated in the SCC, the Contractor shall submit to the Procuring
Entity’s Representative for approval a Program of Work showing the general
methods, arrangements, order, and timing for all the activities in the Works.

31.2. An update of the Program of Work shall show the actual progress achieved on
each activity and the effect of the progress achieved on the timing of the
remaining work, including any changes to the sequence of the activities.
 31.3. The Contractor shall submit to the Procuring Entity’s Representative for approval
an updated Program of Work at intervals no longer than the period stated in the
SCC. If the Contractor does not submit an updated Program of
Work within this period, the Procuring Entity’s Representative may withhold
the amount stated in the SCC from the next payment certificate and continue to
withhold this amount until the next payment after the date on which the overdue
Program of Work has been submitted.

31.4. The Procuring Entity’s Representative’s approval of the Program of Work shall
not alter the Contractor’s obligations. The Contractor may revise the Program
of Work and submit it to the Procuring Entity’s Representative again at any
time. A revised Program of Work shall show the effect of any approved
Variations.

31.5. When the Program of Work is updated, the Contractor shall provide the Procuring
Entity’s Representative with an updated cash flow forecast. The cash flow
forecast shall include different currencies, as defined in the Contract, converted
as necessary using the Contract exchange rates.

31.6. All Variations shall be included in updated Program of Work produced by the
Contractor.

Management Conferences

32.1. Either the Procuring Entity’s Representative or the Contractor may require the
other to attend a Management Conference. The Management Conference shall
review the plans for remaining work and deal with matters raised in accordance
with the early warning procedure.

32.2. The Procuring Entity’s Representative shall record the business of Management
Conferences and provide copies of the record to those attending the Conference
and to the Procuring Entity. The responsibility of the parties for actions to be
taken shall be decided by the Procuring Entity’s Representative either at the
Management Conference or after the Management Conference and stated in
writing to all who attended the Conference.

62

Bill of Quantities

installation,
 (10%) of the Contract price, the Procuring Entity’s

hall provide

Instructions, Inspections and Audits

onstruction

ry out a test

Identifying Defects

d notify the
Contractor’s

Cost of Repairs

between the

Contractor at the Contractor’s cost if the loss or damage arises from the Contractor’s
acts or omissions.

Correction of Defects
37.1. The Procuring Entity’s Representative shall give notice to the Contractor of any
defects before the end of the Defects Liability Period, which is One (1) year
from project completion up to final acceptance by the Procuring Entity’s
Representative.

37.2. Every time notice of a defect is given, the Contractor shall correct the notified
defect within the length of time specified in the Procuring Entity’s
Representative’s notice.

37.3. The Contractor shall correct the defects which he notices himself before the end
of the Defects Liability Period.

37.4. The Procuring Entity shall certify that all defects have been corrected. If the
Procuring Entity considers that correction of a defect is not essential, he can
request the Contractor to submit a quotation for the corresponding reduction in
the Contract Price. If the Procuring Entity accepts the quotation, the
corresponding change in the SCC is a Variation.

Uncorrected Defects

38.1. The Procuring Entity shall give the Contractor at least fourteen (14) days notice
of his intention to use a third party to correct a Defect. If the Contractor does
not correct the Defect himself within the period, the Procuring Entity may have
the Defect corrected by the third party. The cost of the correction will be
deducted from the Contract Price.

38.2. The use of a third party to correct defects that are uncorrected by the Contractor
will in no way relieve the Contractor of its liabilities and warranties under the
Contract.

Advance Payment

39.1. The Procuring Entity shall, upon a written request of the contractor which shall
be submitted as a contract document, make an advance payment to the
contractor in an amount not exceeding fifteen percent (15%) of the total contract
price, to be made in lump sum or, at the most two, installments according to a
schedule specified in the SCC.

39.2. The advance payment shall be made only upon the submission to and acceptance
by the Procuring Entity of an irrevocable standby letter of credit of equivalent
value from a commercial bank, a bank guarantee or a surety bond callable upon
demand, issued by a surety or insurance company duly licensed by the Insurance
Commission and confirmed by the Procuring Entity.

64

39.3. The advance payment shall be repaid by the Contractor by an amount equal to the
percentage of the total contract price used for the advance payment.
39.4. The contractor may reduce his standby letter of credit or guarantee instrument by
the amounts refunded by the Monthly Certificates in the advance payment.

39.5. The Procuring Entity will provide an Advance Payment on the Contract Price as
stipulated in the Conditions of Contract, subject to the maximum amount stated
in SCC Clause 39.1.

Progress Payments

40.1. The Contractor may submit a request for payment for Work accomplished. Such
request for payment shall be verified and certified by the Procuring Entity’s
Representative/Project Engineer. Except as otherwise stipulated in the SCC,
materials and equipment delivered on the site but not completely put in place
shall not be included for payment.

40.2. The Procuring Entity shall deduct the following from the certified gross amounts
to be paid to the contractor as progress payment:

Cumulative value of the work previously certified and paid for.

Portion of the advance payment to be recouped for the month.
Retention money in accordance with the condition of contract.
Amount to cover third party liabilities.
Amount to cover uncorrected discovered defects in the works.

40.3. Payments shall be adjusted by deducting therefrom the amounts for advance
payments and retention. The Procuring Entity shall pay the Contractor the
amounts certified by the Procuring Entity’s Representative within twenty eight

(28) days from the date each certificate was issued. No payment of interest for
delayed payments and adjustments shall be made by the Procuring Entity.

40.4. The first progress payment may be paid by the Procuring Entity to the Contractor
provided that at least twenty percent (20%) of the work has been accomplished
as certified by the Procuring Entity’s Representative.

40.5. Items of the Works for which a price of “0” (zero) has been entered will not be
paid for by the Procuring Entity and shall be deemed covered by other rates and
prices in the Contract.

Payment Certificates

41.1. The Contractor shall submit to the Procuring Entity’s Representative monthly
statements of the estimated value of the work executed less the cumulative
amount certified previously.

65

41.2. The Procuring Entity’s Representative shall check the Contractor’s monthly
statement and certify the amount to be paid to the Contractor.

41.3. The value of Work executed shall:

be determined by the Procuring Entity’s Representative;

comprise the value of the quantities of the items in the Bill of Quantities
completed; and

(c)

Retention

42.1. The Procuring Entity shall retain from each payment due to the Contractor an
amount equal to a percentage thereof using the rate as specified in GCC
SubClause 42.2.

42.2. Progress payments are subject to retention of ten percent (10%), referred to as the
“retention money.” Such retention shall be based on the total amount due to the
Contractor prior to any deduction and shall be retained from every progress
payment until fifty percent (50%) of the value of Works, as determined by the
Procuring Entity, are completed. If, after fifty percent (50%) completion, the
Work is satisfactorily done and on schedule, no additional retention shall be
made; otherwise, the ten percent (10%) retention shall again be imposed using
the rate specified therefor.

42.3. The total “retention money” shall be due for release upon final acceptance of the
Works. The Contractor may, however, request the substitution of the retention
money for each progress billing with irrevocable standby letters of credit from
a commercial bank, bank guarantees or surety bonds callable on demand, of
amounts equivalent to the retention money substituted for and acceptable to the
Procuring Entity, provided that the project is on schedule and is satisfactorily
undertaken. Otherwise, the ten (10%) percent retention shall be made. Said
irrevocable standby letters of credit, bank guarantees and/or surety bonds, to be
posted in favor of the Government shall be valid for a duration to be determined
by the concerned implementing office/agency or Procuring Entity and will
answer for the purpose for which the ten (10%) percent retention is intended,
i.e., to cover uncorrected discovered defects and third party liabilities.

42.4. On completion of the whole Works, the Contractor may substitute retention
money with an “on demand” Bank guarantee in a form acceptable to the
Procuring Entity.

66

Variation Orders
Variation Orders may be issued by the Procuring Entity to cover any
increase/decrease in quantities, including the introduction of new work items
that are not included in the original contract or reclassification of work items
that are either due to change of plans, design or alignment to suit actual field
conditions resulting in disparity between the preconstruction plans used for
purposes of bidding and the “as staked plans” or construction drawings prepared
after a joint survey by the Contractor and the Procuring Entity after award of the
contract, provided that the cumulative amount of the Variation Order does not
exceed ten percent (10%) of the original project cost. The addition/deletion of
Works should be within the general scope of the project as bid and awarded.
The scope of works shall not be reduced so as to accommodate a positive
Variation Order. A Variation Order may either be in the form of a Change Order
or Extra Work Order.

A Change Order may be issued by the Procuring Entity to cover any

increase/decrease in quantities of original Work items in the contract.

An Extra Work Order may be issued by the Procuring Entity to cover the
introduction of new work necessary for the completion, improvement or
protection of the project which were not included as items of Work in the
original contract, such as, where there are subsurface or latent physical
conditions at the site differing materially from those indicated in the contract,
or where there are duly unknown physical conditions at the site of an unusual
nature differing materially from those ordinarily encountered and generally
recognized as inherent in the Work or character provided for in the contract.

43.4. Any cumulative Variation Order beyond ten percent (10%) shall be subject of
another contract to be bid out if the works are separable from the original
contract. In exceptional cases where it is urgently necessary to complete the
original scope of work, the HoPE may authorize a positive Variation Order go
beyond ten percent (10%) but not more than twenty percent (20%) of the
original contract price, subject to the guidelines to be determined by the GPPB:
Provided, however, That appropriate sanctions shall be imposed on the designer,
consultant or official responsible for the original detailed engineering design
which failed to consider the Variation Order beyond ten percent (10%).

43.5. In claiming for any Variation Order, the Contractor shall, within seven (7)
calendar days after such work has been commenced or after the circumstances
leading to such condition(s) leading to the extra cost, and within twenty-eight
(28) calendar days deliver a written communication giving full and detailed
particulars of any extra cost in order that it may be investigated at that time.
Failure to provide either of such notices in the time stipulated shall constitute a
waiver by the contractor for any claim. The preparation and submission of
Variation Orders are as follows:

If the Procuring Entity’s representative/Project Engineer believes that a

 Change Order or Extra Work Order should be issued, he shall prepare
the proposed Order accompanied with the notices submitted by the

67

The HoPE or his duly authorized representative, upon receipt of the

The technical staff or appropriate office of the Procuring Entity shall

The HoPE or his duly authorized representative, acting upon the

The timeframe for the processing of Variation Orders from the

Contract Completion

nal turnover

Suspension of Work

olly or partly
45.2. The Contractor or its duly authorized representative shall have the right to suspend
work operation on any or all projects/activities along the critical path of
activities after fifteen (15) calendar days from date of receipt of written notice
from the Contractor to the district engineer/regional director/consultant or
equivalent official, as the case may be, due to the following:

There exist right-of-way problems which prohibit the Contractor from

performing work in accordance with the approved construction
schedule.

Requisite construction plans which must be owner-furnished are not

issued to the contractor precluding any work called for by such plans.

Peace and order conditions make it extremely dangerous, if not possible,

to work. However, this condition must be certified in writing by the
Philippine National Police (PNP) station which has responsibility over
the affected area and confirmed by the Department of Interior and Local
Government (DILG) Regional Director.

There is failure on the part of the Procuring Entity to deliver

government-furnished materials and equipment as stipulated in the
contract.

Delay in the payment of Contractor’s claim for progress billing beyond

forty-five (45) calendar days from the time the Contractor’s claim has
been certified to by the procuring entity’s authorized representative that
the documents are complete unless there are justifiable reasons thereof
which shall be communicated in writing to the Contractor.

45.3. In case of total suspension, or suspension of activities along the critical path,
which is not due to any fault of the Contractor, the elapsed time between the
effectivity of the order suspending operation and the order to resume work shall
be allowed the Contractor by adjusting the contract time accordingly.

Payment on Termination

46.1. If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Procuring Entity’s Representative shall issue a certificate for the
value of the work done and Materials ordered less advance payments received
up to the date of the issue of the certificate and less the percentage to apply to
the value of the work not completed, as indicated in the SCC. Additional
Liquidated Damages shall not apply. If the total amount due to the Procuring
Entity exceeds any payment due to the Contractor, the difference shall be a debt
payable to the Procuring Entity.

46.2. If the Contract is terminated for the Procuring Entity’s convenience or because of
a fundamental breach of Contract by the Procuring Entity, the Procuring Entity’s
Representative shall issue a certificate for the value of the work done, Materials
ordered, the reasonable cost of removal of Equipment, repatriation of the
Contractor’s personnel employed solely on the Works, and the Contractor’s

69

costs of protecting and securing the Works, and less advance payments received
up to the date of the certificate.

46.3. The net balance due shall be paid or repaid within twenty eight (28) days from the
notice of termination.

46.4. If the Contractor has terminated the Contract under GCC Clauses 17 or 18, the
Procuring Entity shall promptly return the Performance Security to the
Contractor.

Extension of Contract Time

47.1. Should the amount of additional work of any kind or other special circumstances
of any kind whatsoever occur such as to fairly entitle the contractor to an
extension of contract time, the Procuring Entity shall determine the amount of
such extension; provided that the Procuring Entity is not bound to take into
account any claim for an extension of time unless the
Contractor has, prior to the expiration of the contract time and within thirty (30)
calendar days after such work has been commenced or after the circumstances
leading to such claim have arisen, delivered to the Procuring Entity notices in
order that it could have investigated them at that time. Failure to provide such
notice shall constitute a waiver by the Contractor of any claim. Upon receipt of
full and detailed particulars, the Procuring Entity shall examine the facts and
extent of the delay and shall extend the contract time completing the contract
work when, in the Procuring Entity’s opinion, the findings of facts justify an
extension.

47.2. No extension of contract time shall be granted the Contractor due to (a) ordinary
unfavorable weather conditions and (b) inexcusable failure or negligence of
Contractor to provide the required equipment, supplies or materials.

47.3. Extension of contract time may be granted only when the affected activities fall
within the critical path of the PERT/CPM network.
47.4. No extension of contract time shall be granted when the reason given to support
the request for extension was already considered in the determination

of the original contract time during the conduct of detailed engineering and in
the preparation of the contract documents as agreed upon by the parties before
contract perfection.

47.5. Extension of contract time shall be granted for rainy/unworkable days considered
unfavorable for the prosecution of the works at the site, based on the actual
conditions obtained at the site, in excess of the number of rainy/unworkable days
pre-determined by the Procuring Entity in relation to the original contract time
during the conduct of detailed engineering and in the preparation of the contract
documents as agreed upon by the parties before contract perfection, and/or for
equivalent period of delay due to major calamities such as exceptionally
destructive typhoons, floods and earthquakes, and epidemics, and for causes
such as non-delivery on time of materials, working drawings, or written
information to be furnished by the Procuring Entity, non-acquisition of permit

70

to enter private properties or non-execution of deed of sale or donation within

the right-of-way resulting in complete paralyzation of construction activities,
and other meritorious causes as determined by the Procuring Entity’s
Representative and approved by the HoPE. Shortage of construction materials,
general labor strikes, and peace and order problems that disrupt construction
operations through no fault of the Contractor may be considered as additional
grounds for extension of contract time provided they are publicly felt and
certified by appropriate government agencies such as DTI, DOLE, DILG, and
DND, among others. The written consent of bondsmen must be attached to any
request of the Contractor for extension of contract time and submitted to the
Procuring Entity for consideration and the validity of the Performance Security
shall be correspondingly extended.

Price Adjustment

Except for extraordinary circumstances as determined by NEDA and approved by the

GPPB, no price escalation shall be allowed. Nevertheless, in cases where the cost of
the awarded contract is affected by any applicable new laws, ordinances, regulations,
or other acts of the GoP, promulgated after the date of bid opening, a contract price
adjustment shall be made or appropriate relief shall be applied on a no loss-no gain
basis.

Completion
The Contractor shall request the Procuring Entity’s Representative to issue a certificate
of Completion of the Works, and the Procuring Entity’s Representative will do so upon
deciding that the work is completed.
Taking Over
The Procuring Entity shall take over the Site and the Works within seven (7) days from
the date the Procuring Entity’s Representative issues a certificate of Completion.
Operating and Maintenance Manuals

51.1. If “as built” Drawings and/or operating and maintenance manuals are required,
the Contractor shall supply them by the dates stated in the SCC.

51.2. If the Contractor does not supply the Drawings and/or manuals by the dates stated
in the SCC, or they do not receive the Procuring Entity’s Representative’s
approval, the Procuring Entity’s Representative shall withhold the amount
stated in the SCC from payments due to the Contractor.

71

Special Conditions of Contract

The Intended Completion Date is ninety (90) calendar days after the
seven (7) calendar days from the receipt of the Notice to Proceed.
The Procuring Entity is DepEd, Baybay City Division.

The Procuring Entity’s Representative is RAUL D. AGBAN, Ed.D.,

OIC-SDS, Baybay City Division.

The Site is located at Baybay City, Leyte

The Start Date is seven (7) calendar days from the receipt of the Notice
o Proceed.

The Works consist of Electrification of Baybay II CS and Modernization

of Electrical Systems on Grid Schools.

None
The Procuring Entity shall give possession of all parts of the Site to the
Contractor after a pre-construction meeting between the authorized
representatives of the Procuring Entity and the Contractor.
Contractors should have the following List of Contractor’s personnel with th
complete qualifications & Experience Data
1. Project Manager
2. Project Engineer
3. Professional Electrical Engineer / Registered Electrical
4. Registered Electrician

No further instructions.
No further instructions.
No further instructions.
None

73

No further instructions.

No additional provision.
No further instructions.
None
No dayworks are applicable to the contract.

The Contractor shall submit the Program of Work to the Procuring

Entity’s Representative within 5 days of delivery of the Notice of Award.

No further instructions.
The Funding Source is the Government of the Philippines.

74

No further instructions.

No further instructions.
No further instructions.
No further instructions.

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SECTION VI - GENERAL SPECIFICATIONS

LICENSE AND PERMITS

The Contractor shall secure from the government agencies all necessary licenses and permits
needed to proceed with the construction of the Project.
TEMPORARY SIGN

The Contractor shall provide suitable sign acceptable to the Owner advertising the work and
indicating thereon the names of the Project, the Contractor and the Architect. The sign layout
and the text and location of such sign will be approved by the Owner. No other sign or
advertising will be permitted.
TEMPORARY STRUCTURES AND SERVICES
Temporary Building and Facilities
Temporary Buildings shall be of a design and materials acceptable to the Owner.
Contractor’s Office

The Contractor shall provide on or near the premises, temporary building for his own
use, equipped among other items with at least one telephone.

Field Office

The Contractor shall provide temporary office building at least 12’ 0” wide by 30’ 0”
long for the use of the field representatives, Architects, at an approved location on or
adjacent site. The field office shall be complete with electrical light, power outlets,
drinking water, two (2) desks, two chairs, a plan table, a plan rack, filing cabinet,
private local telephone line and daily janitorial service, including periodic washing of
windows. The Contractor shall pay for all of the above services and facilities except
long distance telephone calls.

Toilets

The Contractor shall provide suitable toilet facilities at approved location (2) with
proper enclosures for the use of workmen, and shall maintain some in sanitary
operable conditions, all in conformity with the local regulations.

Other Temporary Buildings

The Contractor shall provide such other temporary building as maybe required for use
of his workmen and safe storage of tools and materials. Such structures shall be
located only where previously approved.

Temporary Electric Power

The Contractor shall provide and pay for all light and Owner required for the
construction work including all wiring, connections and accessories an all power
consumed.

79

Temporary Water Supply

The Contractor shall make all necessary arrangements for and provision of water
including temporary piping and house extensions required for the construction
purposes. He shall obtain and pay for necessary permits and for all water used.

Temporary Parking Facilities

The Contractor shall provide and maintain in a safe and satisfactory condition
temporary facilities for use by workmen employed on the job and for the Owner, the
Project Manager and the Architect’s use.

Temporary Scaffolding, Hoist, etc.

The Contractor shall install and operate an adequate number of temporary hoists and
shall also furnish and maintain temporary scaffolds, runways, ladders, and the like as
required for the proper execution of the work. As soon as the progress of the work will
permit, the Contractor shall erect the permanent stair platforms, ramps, catwalks,
etc., safeguard and shall provide these and all other permanent parts from damage or
defacement during the work.

Removal of Temporary Services and Facilities

All temporary services and facilities installed by the Contractor shall be removed by
the Contractor on completion of this Contract or as directed by the Project Manager.
The Contractor shall make any repairs or alterations necessitated by such removal.

PROTECTION OF WORK, PROPERTY, AND PERSONS

The Contractor shall protect the work of employees, equipment at the Owner’s property
and adjacent property from damage for any cause whatsoever, and shall be responsible
for any damage or injury (including death) due to his act or neglect. These provisions are
solely for the benefit of third persons.

The Contractor as, part of the contract shall provide watchmen and erect all planking
bridges, bracings, shorings, sheet piling, lights and warning signs necessary for the
public. The Contractor shall provide scaffolds, tarpaulins, and similar items as directed by
the Project Manager to protect Owners, equipment and employees and shall if necessary
seal off his work so as not to interfere with Owner’s business operation.

Watchmen Service

The Contractor shall provide reputable watchmen service or in lieu thereof, any approved
protective service to guard the construction area against vandalism, theft, and mischief.
Such service should be in operation at all hours that the Contractor’s supervisory staff is
not in attendance at the site, 24 hours per day and 7 days per week from the date of
Contractor starts work until the date of final acceptance of the work under this Contract.

Watchmen or approved protective service shall continue uninterrupted during delays in

the work such as inclement weather, delays in delivery, and the like. In the event of any
official work stoppage of the Project, make immediate arrangements with the Owner
regarding watchmen service continuation and cost thereof during the time the work will be
stopped. If such official stoppage is found to be due to fault, neglect or improper work

80

performance of the Contractor, or his sub-contractors, the extra cost for watchmen service
shall be borne by the Contractor.

The Contractor shall be responsible for any injury loss or damage to any presently existing
improvements on the premises caused by him or his employees, agents or any subcontractors,
and in the event of such injury, loss or damage shall promptly make such repairs or replacement
as required by the Owner without additional cost to the Owner.

During the progress of the work, the Contractor shall protect all finished work as soon as it is
erected and shall maintain such protection until such time they are no longer required.

INSPECTION AND TEST

The Contractor shall permit and facilitate inspection of the work by the Owner, its
representatives, the Project Manager, or his authorized representative, and the public
authorities having jurisdiction at all times during the progress of the work.
The Contractor will be responsible for all test and engineering services required by the
Specifications. The cost for inspection or tests not required by the specification but which
the Owner requires, will be borne by the Owner.

All tests shall be performed by the testing agency approved by the Owner and shall be in
accordance with the current standards of the American Society for Testing and Materials
unless otherwise specified by the Owner. The Contractor shall furnish the Owner with 2
copies of the test procedures used.

Failures of the Owner, the Project Manager or the Architect during the progress work or
work not in accordance with the Drawings and Specifications shall not be deemed an
acceptance thereof nor waiver of the Owner’s right to a proper execution of the Contract
work or any part of it. No partial payment of entire occupancy of the premises by the
Owner shall be construed to be an acceptance of work or materials which are not strictly
in accordance with the Contract Documents, nor a waiver of the Owner’s right.

CONTRACTOR’S ROAD AND TRAFFIC LIMITATIONS

Contractor shall make himself fully aware of any restrictive traffic limitations and/or shall
comply with request of local authorities in this construction plan and equipment, to and
from the site, as routes, entry and exit on site, times of delays, etc.

Prior to moving equipment or materials to the site, the Contractor shall secure the Project
Manager’s approval of the specific roadway route on or adjacent to the site to be used. He
shall thereafter be limited to the use of said roadways or route unless the Project Manager
first approves the use of alternate roadway or routes.

SECURITY OF EQUIPMENT AND OPERABLE MACHINERY

Site-parked mobile equipment and operable machinery, and hazardous parts of the new
construction subject to mischief shall be kept locked or otherwise made inoperable
whenever left unattended.

PESTILENCE CONTROL

81

Contractor shall guard against and if necessary exterminate rodents, termites, vermin and

AIR POLLUTION

Contractor shall comply with the requirements of “The Clean Air Act of 1999” and of local

CLEANING

The Contractor shall at all times keep the premises from accumulation of waste materials
 The Contractor shall thoroughly wash and clean all glass, clean hardware, remove stains,

FINAL COMPLETION

The term final completion, means the completion of all work called for under the Contract

PUNCH LIST

The list prepared by the Project manager and the Architect of the Contractor’s

AS BUILT DRAWINGS

The drawings to be submitted by the Contractor to the Owner, illustrating how the various

The Contractor shall keep “as-built” drawings up to date concurrently as the work
progresses and not wait until the end of the job to do so.
CONNECTING THE WORK

The Contractor shall do all the cutting, fitting and pitching that may be required to make several
ed by the work
ication. After

the other contractor has finished he shall properly complete and finish his work, as the Project
Manager shall direct.

SAFETY AND ACCIDENT REPORTS

• The Contractor shall take necessary precautions for the safety of all employees; Owner’s
Representatives, Project Manager and the Architect. The Contractor shall comply with all
instructions and Government Safety laws and Building Codes to prevent accident or injury
to persons on about or adjacent to the premises as well as for the protection of adjacent
property where work is performed. The Contractor shall not excessively loaded.

SOIL POISONING

SCOPE OF WORK
Furnish all labor materials, equipment, plant and other facilities and perform all operations
necessary to complete the Soil Poisoning requirement hereinafter specified.

All work under this Division shall be subject to the General Conditions accompanying
these Specifications. The Contractor and the Sub-Contractor for this portion of the work is
required to refer especially thereto.

APPLICATION

Thoroughly drench and saturate every lineal meter of excavation for footings and other
foundation work with soil poison working solution (F-3, or F-35 by MAPECON or approved
equivalent) before pouring of concrete. Soil poisons shall not be applied when soil is
excessively wet.

After grading and leveling the soil and laying of the gravel base for floor slab, flood or
soak every square meter of floor area with soil poison working solution before pouring of
concrete.

Prior to landscaping of the lawn, saturate every linear meter of perimeter of the building
about three (3) meters wide with soil poison working solutions.

The application of the chemical solution shall be performed by a competent Pest

Controller following the Thropallaxis Method or approved equivalent.

WOOD PROTECTION

Paris Green Solution. Apply one (1) coat solution of 100 grams green powder mixed with
4.40 liters diesel all wood members with minor “Banakal”.

Spar Varnish. All exposed surfaces of doors, windows, and exterior roof fascia boards
shall be painted with a base coat or linseed oil before application of spar vanishes.

PREPARATION OF SITE

83

SCOPE OF WORK

Furnish all labor materials, equipment, plant and other facilities and perform all operations
necessary to complete the preparation of site shown and hereinafter specified.

All work under this division shall be subject to the General Condition, accompanying these
Specifications. The Contractor and sub-contractor for this portion of work are required to
refer especially thereto.

SURVEY

The Contractor shall stake out the building accurately and shall establish grades and after
the approval by the Project Manager and Architects shall be secured before further work
is commenced.

Basic batter boards and basic reference marks as directed by the Project Managers shall
be erected at such places where they will not be disturbed during construction.

Materials shall be stored and work shall be conducted in such manner as to preserve all
references approved the Project Manager and the Architect. Reestablishment of lines and
grades where necessitated due to negligence of part the contractor shall be done at the
expense of the Contractor.

The Contractor shall construct two (2) permanent benchmarks near the site of
construction for the purpose of determining any settlement that may occur during the
progress of construction.

The Contractor shall provide all necessary instruments.

SCOPE OF WORK

Furnish all materials, equipment, labor, plant and other facilities to complete all utilities
excavating work shown on the drawings and hereinafter specified.

All Work included under this division shall be subject to the General Conditions
accompanying these specifications. The Contractor and sub-contractor are required to
refer especially thereto.

MATERIALS

Provide all materials, equipment, labor, plant and other fine granular materials as
approved. Soil removed in the excavation process maybe used for back fill if meeting the
above qualifications approved by the Project Manager.

Make widths of trenches at bottom and above sufficient for working conditions, including
bracing, sheeting and shoring if any should be necessary to adequately protect men at
work.

84

For pipe, make trench with at bottom between 30 and 40 cm greater than outside

Make centerline of trench and centerline of pipe and structures coincide.

Accurately grade bottom of trench to provide uniform bearings; support pipe on

After grading trench bottom, dig bell holes for bell point pipe. Make bell holes of sufficient

Sheet and shore as necessary. Refer to and conform to specifications for such work

Take precautions to prevent over-excavation of earth in trench. For rock abode and like

Correct over depth excavation due to negligence or faulty work of Contractor or for
SHEETING AND SHORING

Provide sheeting and shoring as required to protect trench excavations and provide safe

Where damage is likely to result from withdrawing sheeting, the sheeting will be ordered

BACKFILLING

Do not backfill until underground piping and conduit have been tested and approved by

Remove bracing, sheeting and shoring before back filling, except such sheeting as

Backfill entire depth of trench with damp, compacted sand at following locations.

Trenches within limits of building and 91 cm outside foundations.

Trenches under footing, pavements, concrete slabs, sidewalks, utility pipes and other load

Spread sand by hand shoveling in layers not more than 15 cm thick and compact to

Backfill all other trenches with ample sand to top of pipe. Earth, sand, clay and gravel, all

Use water, but not excessive quantities for setting earth or sand backfill.
Fill settled areas before final inspection and acceptance.
STRUCTURAL EXCAVATION AND BACKFILL
SCOPE OF WORK

Furnish all materials, equipment, labor, plant and other facilities to complete the structural

All work included under this division shall be subject to the General Conditions

Examine the list of record of existing utilities and construction, record of the test borings
APPLICABLE CODES AND STANDARDS

The Standards and Codes applicable to only a portion of the work specified in this section

2.2

•
•

•
•
•

Samples of any materials or product to be used in the works. They shall be properly

Test Reports Shop test shall show the results of required shop tests of materials,

TRANSPORTATION, HANDLING, STORAGE AND PROTECTION

Pumping and Drainage

Excavate areas so as to afford adequate drainage. Control grading to prevent water running
into the excavated areas until the work is complete. Remove water that may interfere with
the proper performance of the work or cause ponding.
QUALITY CONTROL

The testing laboratory shall perform all tests and submit reports specified in this section.

Testing Materials

a. Material Analysis
b. Plasticity index determination
c. Moisture-density curve determination
Testing and Subgrade and Fill Layers
Paved area and Building Slab Subgrades : The top 12-inch of subgrade resulting from

Foundation Wall Backfill at least three field density tests ASTM D1556 or ASTM D2167

PREPARATION

Clear and grub shrubs, roots, brush, vegetation, rubbish and debris within the construction limit

EXCAVATION
General

Excavation for Footings

Excavation for Paved Areas, Building Slabs and Structural Members in Cut Areas
 Excavation for General Grading
Excavations made below the elevations shown or specified shall be filled and compacted
as hereinafter specified for filing and compacting.
Excavation for Paved Areas, Building Slabs and Structural Members in fill Areas
Subsection c applies except that no subgrade recompaction will be required.
FILLING AND COMPACTION
Fill Materials

Utilization or Excavated Materials

Suitable excavated materials for fill and backfill as defined in clause 1 and 2 MATERIALS
shall be approved. Materials which is suitable for use as fill under exterior slabs and paving
and backfill shall be separated form material which is only suitable for general grading.
Burrow
Provide additional materials, if required, at no additional cost. Acceptable burrow shall
consist of suitable materials.
Placing

Compaction

Gravel fill for Building Slabs

n of all trash

ompact each

Do not backfill against foundation or basement walls until compaction or supporting floor
Where subsoil drainage system are installed, place backfill so as to prevent any drainage

Place drainage fill top of felt above footing subsoil drains to within 18 inches of finished

SCOPE OF WORK

Furnish all labor, materials, equipment, plant and other facilities the cast-in-place concrete
as shown and hereinafter specified.

All work under this division shall be subject to the General Conditions accompanying
these specifications. The Contractor and Sub-Contractor for this portion of the work
required are especially referred thereto.

APPLICABLE CODES AND STANDARDS

The Standards and codes applicable to only a portion of the work specified in the section
are referenced in the relevant parts of the clauses. Standards and codes, which are
generally applicable to the work of this section, are listed hereinafter.

American Concrete Institute

Recommended Practice for Selecting Proportions for Normal Weight Concrete

Recommended Practice for Evaluation of Compression Test Results of Field

Specifications for Structural Concrete for Building

Recommended Practice for Measuring and Placing Concrete

Recommended Practice for Curing Concrete

Recommended Practice for Consolidation of Concrete

Building Code Requirements for Reinforcing Concrete.
American Society for Testing and Materials
Making and Curing Concrete Test Specimen in the Field
Compressive Strength of Cylindrical Concrete Specimens
Obtaining and Testing Drilled Cores and Sawed Beams of Concrete.
Ready Mixed Concrete

Slump of Portland Cement Concrete

Sheet Materials for Curing Concrete
Fresh Concrete Sampling

Liquid Membrane - Forming Compounds for Curing Concrete

Chemical Admixtures for Concrete

90
Federal Specifications
Concrete Patching and Leveling Compound
C - E Corps of Engineers

SUBMITTALS
Layout of Proposed Placement
Placement Schedule Proposed Construction Joint Layout and Sequence of Placement
Proposed Curing Concrete
Quality Assurance

Samples
Samples of any materials or product to be used in the works. They shall be properly marked
and accompanied by a letter of transmittal clearly listing the samples, their intended use
and locations in the work.
Certificate of Compliance
Certificate of Compliance shall include materials or Product manufacturer’s Statement
that the supplied items or systems to the specifications.
Test Reports

Shop test shall show the results of required shop test of materials, equipment or system
certified in writing by the manufacturer or its representative.

Field test reports shall show the results of required field test and compliance with
approved procedures, certified by the Contractor.

TRANSPORTATION, HANDLING, STORAGE AND PROTECTION

Cement and Admixtures
Upon the delivery at site of work, cement and admixtures shall be stored separately in dry,
weather tight, properly ventilated structure with adequate provision for prevention of
absorption of moisture.
Temperature Control

The Contractor shall provide facilities and procedures to control or reduce the temperature
of all materials used for concrete during hot weather; to such degree of temperature shall
not exceed 90 degrees Fahrenheit.

Concrete Removed from the Structure

When the results of the strength test of the specimen indicate deficiency in specification
requirements or where there is other evidence that the quality of the concrete is below
specification requirements, core-boring tests shall be made in conformance with ASTM
C42. If deficiency id discovered, the Contractor maybe allowed to make load test at his
expense, and results shall be evaluated in conformance with ACI 318, Chapter 2.

Slump
Slump test shall be performed in the field under the supervision of the Construction
Manager. Slump test shall conform to ASTM C143.
Sample Concrete Panel

Sample concrete panel for exposed or painted concrete shall be constructed and submitted
for approval by the Construction Manager. The panel shall be not less than 6 ft. by 4 ft. in
size. Sample panel shall be protected until acceptance of the complete concrete work. The
approved sample shall be representative of the smooth texture concrete finish required in
the work.

MATERIALS
Portland Cement
Only one brand of any type of cement shall be used for exposed concrete surfaces of any
individual structure.
Concrete Patching Compound

92

Aggregates
Grading requirements shall conform to ASTM C33. Coarse aggregates shall be well
graded from fine to coarse within the prescribed limits of the Contract Documents.
Fine Aggregates
Fine aggregates shall consist of natural sand, manufactured sand or combination of the
two and shall compose of clean, hard and durable spherical or curvical particles.
QUALITY CONTROL
Samples and Testing
with ASTM 172. Test specimens shall be made and cured in accordance with ASTM C39
or ACI 214. Test specimen shall be evaluated for each class of concrete specified in
conformance with ACI 318, Chapter 4 Concrete Quality. Specimen may be tested 7 days
to 28 days strength of the concrete is established.

Coarse Aggregates

Coarse Aggregates shall consist of crushed or uncrushed gravel, crushed stone, or a

combination thereof and shall be clean, hard, and compacted particles of maximum nominal
size ¾ inch. However, coarse aggregate of greater maximum size may be used provide the
requirements of ACI 318, Sec. 3.3.3 are met.

Water

Water for washing aggregated and for mixing and curing concrete shall be fresh and free
from injurious amounts of oil, acid, slate, alkali, organic matter, or other deleterious
substances as determined by CDCRD - C400. Chlorides and hardeners shall not exceed
specified limits of ASTM D512.

Admixtures
Admixtures containing chloride ions or other ions producing deleterious effect shall not be
used.
Vapor Barrier
Polyethylene sheeting conforming to ASTM E154 and mils thick minimum. Other similar
materials having a vapor permanence rating not exceeding 0.5 per as determined by ASTM
E96, procedure will be considered.
Grout

Damp pack bedding grout mix of one part of Portland cement type 1 and ½ parts of the fine
aggregates proportioned by weight and more than 4 - ½ gal. Of water per bag, 94 lb. Of
cement.
Premixed, Non - Shrink Metallic Grout
“Masterflow” 713 manufactured by Master Builders, Euco - N.S. manufactured by Euclid
Chemical Company or an approved equal.

Premixed Non - Shrink Metallic Grout

“Embecco 36” manufactured by Master Builders. Premixed manufactured by the Euclid
Chemical Company or an approved equal.

Expansive Grout

CE CRD - C588, Type A or M, as required.

Curing Materials

94

Impervious Sheeting

ASTM C171 type optional except that polyethylene sheeting shall be 4 minimum winds
the imperious sheeting shall not be used.

Burlap

Cloth made of jute or kenaf shall conform to AASHTO M182 and shall weigh a minimum
0.06 Lb. Square foot.

Membrane Forming Compound

ASTM C309, Type 1. When non- pigmented compound is used, each shall contain a
fugitive dye.

Hardener

Floor hardener shall be a colorless aqueous solution containing not less than 20 lb. /gal. of
zinc and or magnesium fluosilicate or sodium silicate solution having a specific gravity of
16.7 degrees Baume, “hornoligh” manufactured by A.C. Horn W.R. Grace “ Saniseal 50”
manufactured by Master Builders, Lapidolite manufactured by Sonneborne Contech, or an
approved equal.

Joint Fillers
ASTM D1751 performed resilient bituminous type or ASTM D1752, performed sponge
rubber.
Joint Sealant
ASTM D1190, hot - pour type
Water Stops

Metallic

Copper conforming to ASTM B370, 20-ounce weight or stainless steel conforming to

ASTM 167, 0.037-inch nominal thickness and 6 inch wide.

Non-Metallic

CEO CRD -513 and CRD - 572, ¼ inches minimum thickness and 6 inches wide.
Installation Joints - Shown and detailed on the plans

Expansion Joints - As Shown and Detailed on the Plans

CLASSES, USAGE AND PROPORTIONING

Concrete of the various classes indicated and as required under other section for different usage
shall be proportioned and mixed by volumetric batching and continuous mixing in accordance with
ASTM C685.

Retarder Agents

95

Water reducing admixtures (plastic and retarder) maybe used subject to the approval of
the Construction Manager.
Trial Designed batches

Trial designed batches for various classes required shall be the responsibility of the
Contractor. Trial mixture having a proportion, consistencies and air contents suitable for the
work shall be made based on ACI 211.1, using at least 3 different water cement rations
which will produce a range of strength encompassing those required for the work. Trial
mixtures shall be designed for maximum permitted slump and air content. The temperature
of concrete in each content. The temperature of concrete in each trial batch shall be
reported. For each water-cemented ratio at least three strength shall be determined by ACI
301, Chapter 3, and Paragraph 3.8 method 1 or 2.

Slump

The plant shall be semi-automatic type and of sufficient capacity not to impair the
construction time schedule. The semi-automatic plant is a system where batching weights
are set manually and materials are batched automatically.

Site - Mixed Concrete

Measuring tolerances, mixing capacity, and time shall be in accordance with ACI 301,
Chapter 7, and paragraph 7.2.

Truck Mixers

When a truck is used to complete mixing of central plant batch of materials, all water shall
be added at mixing speed before completing of mixing. Retempering of concrete will not be
permitted. Each truck shall carry a ticket stamped by item clock to show date and time of
the loading of each truck was completed.

PLACING CONCRETE
Sequence of Concrete Placement

To control shrinkage defects placement of concrete for floors shall follow a checker board
pattern. Joints line shall cross within middle third of beams, girders, and short spans of
slabs, unless otherwise allowed by Construction Manager. Contractor shall submit a
construction joint layout and sequence of concrete placement for approval of Construction
Manager.

Preparation of Placing

Excavation of forms shall be clean, free of debris of foreign materials. Reinforcement and
embedded items shall be secured in position and shall be inspected and approved before
placing concrete. Runways shall be provided for wheeled concrete handling equipment.
Such equipment shall not be wheeled over reinforcement nor shall runways be supported
on reinforcement.

96

Placing Procedures

Transformation Time Interval

Concrete mixed in central plant and transported by non-agitating equipment shall be
placed and transported in the forms in 60 minutes.
Placing in Hot Weather

35 degrees C

Conveying Concrete
• Placing Through Reinforcement

Where congestion of steel or other condition make placing of concrete difficult, a trim pipe
shall be used. Recommended placing and consolidation practices shall conform to that
outline ACI 304 and ACI 309.

COMPACTION

Immediately after placing each layer of concrete shall be compacted by internal concrete
vibration supplemented by hand spanding, rodding and tamping or other external vibration
of forms will not be permitted. Internal vibrators submerged in concrete shall maintain a
minimum frequency of not less than 8000 vibration per minute. The vibrating equipment
shall be adequate in quantity and capacity required and shall conform to the requirement
of ACI 309.

BONDING

Before depositing new concrete on or against concrete that has set, the surface of the set
concrete shall be thoroughly cleaned so as to expose the coarse aggregate. Form shall
retighten and all surface moisture.

SLABS ON GRADE

Subgrade under slabs within the building shall be covered with vapor barrier. Edge shall
be lapped by not less than 6 inches and seal a pressure sensitive tape not less than 2
inches wide, compatible with the membrane. Concrete shall be placed continuously so
that each unit of operation will be monolithic in construction. Concrete shall be placed in
alternate checkerboard pattern terminating at crack control joints or maybe limited by
expansion and construction joints. Cracks control joints shall be expansion control, or
construction joints.

Control Joints
Control Joints shall be performed by an insertion of hard pressed fiber guard strips inserted
in plastic concrete. The joints shall be 1/8 inch wide and depth equal approximately ¼” of
the slab thickness, unless otherwise indicated on the drawings.
Sealing
Concrete joints shall be filled with joint sealant except where floor covering is required.
SETTING OF BASE PLATE

After being plumbed and properly positioned, base plates shall be provided with full
bearing weight non-shrink grout except where expansive grout is indicated. The grout
shall be packed by tamping or ramming with a bar or rod until voids are completely filled.
For clearances of two inches or more than expansive grout shall be provided. Mixing and
placing shall be in accordance with manufacturer’s instructions. Grout shall not be
retempered or subject to vibration. Temperature of the grout and the surface receiving the
grout shall not exceed 32 degrees C.

CONCRETE FINISHES
Floor and Roof Slabs

98

Finish floors and roof slabs surfaces shall be through plane surface without deviation in excess of
8 inches when tested with a 10-foot straight edge. Surface shall be pitched as shown.

Other Than Floor And Roof Slabs

Within 12 hours after forms are removed, surface defects shall be prepared as specified hereinafter
or as directed by the Construction Manager. Temperature of the concrete ambient air and mortar
during repair work including curing shall not exceed 32 degrees C. Fine and loose materials shall
be removed. Honeycombed, aggregate pockets, voids over ½ inch diameter and holes left by the
reamed wetted, brush coated with neat cement grout and filled with mortar. Holes shall be packed
full and all patchwork shall be damped cured for 7-day minimum.

For surface, which is not to receive architectural finish; the following additional measures shall be
taken.

The concrete shall receive smooth finish by brush coating surface with cement grout composed by
volume of one part Portland cement and not more than two parts fine aggregates passing number
30 mesh sieves and mixed with water to consistency of thick paint. Excess grout shall be scraped
off with a trowel any visible grout film. The grout shall be kept damp by means of fog spray during
setting period.

Non-Slip Finish

The concrete shall be screened and flatted to the required finish level with coarse aggregate visible.
Abrasive aggregate shall be uniformly sprinkled over flattened surface at a rate recommended by
the manufacturer. The surface then shall be steel trowelled to a smooth, even finish that is uniform
in texture and appearance. Immediately after curing, cement coating or laitance covering the
abrasive aggregate shall be removed by steel be removed by steel brushing, rubbing or light sand
blasting to expose abrasive particles.

Hardener
Hardener shall be applied to expose interior concrete floor where indicated on the drawing and in
accordance with the manufacturer’s written installation.
Curing

Concrete shall be protected against moisture loss, rapid temperature changes, mechanical injury
and injury from wind or flowing water for a period of time corresponding to cementing material used
as follows:

Portland Cement Type I ……………………….. 7days

1. Monolithic finish

Slabs shall be screened and flattened with straight edge to bring the surface to the required
finish level with coarse aggregates visible. The concrete while still green but sufficiently
harder to bear a man’s weight without deep imprint shall be wood trowelled to a smooth
even dense finish free from blemishes including trowel marks. Rough surface shall be
provided for resilient flooring thin - set ceramic tile carpeting where no other finish is
specified.

2. Power machine Finish (option)

99

In lieu of hand finishing, an approved power-finishing machine may be used. The

preparation of surface by machine shall be in general herein before specified for hand finish.
Finish surface shall be free of machine marks, ridges or other blemishes.

3. Rough Slab Finish

Tamp the concrete to force the aggregate away from the surface, then screen with a straight
edge to produce a uniform surface. Rough slab finish surface shall be provided for ceramic
tile, floor toppings, and insulation built-up roofing of terrazzo.

4. Broom Finish

The concrete shall be screened and flatted to required finish level with coarse aggregate
visible. While concrete is still green, steel or wood trowel to uneven smooth finish and then
broom with fiber bristle brush in a direction transverse to that of the maintained traffic broom
finish surface shall provide for drive - ways and ramps.

5. Wood Float

The preparation of surface shall be in general herein force specified for monolithic finish.
While surface is still green, wood float to an even textured surface. Curing procedure shall
conform to ACI 308 and ACI 305. During the specified curing period, the concrete shall be
maintained in the moist condition and temperature not over 90 degrees F.

CONCRETE REINFORCEMENT

SCOPE OF WORK

Furnish all equipment, labor, plant and other facilities to complete the concrete
reinforcement as shown on the drawings and herein specified.

All work included under this division shall be subject to the General Conditions
accompanying these specifications. The Contractor and Sub-Contractor are required to
refer especially thereto.

APPLICABLE CODES AND STANDARDS

The Standards and codes applicable to only a portion of the work specified in this section
are reference in the relevant parts of clauses. Standards and codes, which are generally
applicable to the work of this section, are listed hereinafter.

ACI American Concrete Institute

Manual of Standard Practice for Detailing Reinforced Concrete Structures Building

Code Requirements for Reinforced Concrete
ASTM - American Society for Testing and Materials

100
Deformed and Plain Billet - Steel Bars for Concrete Reinforcement

CRSI - Concrete Reinforcing Steel Institute Manual of Standard Practice Placing

AWS - American Welding Society Reinforcing Steel Welding Code

SUBMITTALS
Details, Drawings and/or Shop Drawings

Test Reports

MATERIALS

Drawn Wire:

DETAILING AND FABRICATION

Reinforcement

Identification
Bundle and tag reinforcement with suitable identification to facilitate sorting transportation
to, or storage and placing at the job site.
PLACING REINFORCEMENT
Reinforcement shall be installed as shown.
Tolerances

¼ inch. Secure

Dowels

Secure in position prior to placing concrete

SPLICES

Lap-splices all bars up to 36 mm in accordance with ACI 318, unless otherwise shown.

REPAIR
Remove and replace damaged bars as directed.
CONCRETE FRAMEWORK
SCOPE OF WORK

Furnish all labor, materials, equipment, plant and other facilities to complete the concrete

All work under this division shall be subject to general construction accompanying this

APPLICABLE CODES AND STANDARDS

The standards and codes applicable to only portion of the work specified in this section

ACI - American Concrete Institute

301 Specifications for Structural Concrete for Buildings

318 Building Code Requirements for Reinforced Concrete
347 Recommend Practice for Concrete Formworks (ANSI A 145.1)
ANSI - American National Standards Institute, Inc.

Timber Design Standard - Philippine Association of Civil Engineers (PACE) CP 202,

SUBMITTALS

Detail Drawings and Shop Drawings for all parts of the work in sufficient detail to enable

QUALITY CONTROL

Construction
Construction formworks so that concretes surface comply with ACI 347, Chapter 2 and 3.
Hydraulic Pressure
The maximum allowable deflection of forming surface from concrete pressure is
length/360 between supports.
MATERIALS
Formworks Materials

Blockouts and keyways

Wood or extended expanded polystyrene
Ties
Bolt or standard snap ties for snap off 1 inch from surface with minimum working capacity
of 3,000 lbs. Maximum size cones shall be
Chamfer Strips
Wood, polyvinyl chloride or neoprene
Dovetail Anchor Slots

Flashing Reglets
26 gauged galvanized sheet, with removable filler and beveled edges.
Anchoring Inserts
Approved propriety type inserts for the load capacity and use shown.
Fabricated Embedments
Install only as shown and as specified.
Form Release
Non-staining, non-reactive rust preventive guaranteed not to affect bond of surface
application to concrete.
FABRICATION AND ERECTION

Forms

Shores
Shores shall be adjustable by screw jacks or wedges.
Preparation of Forms
Clean forms before each use. All steel forms shall be free of rust and scale.

Form Re-use: The Number of reuses is dependent on the resulting finish quality and is

Form Joints; Forms shall be butted types.

External Corner: Chamfered unless noted.
Cleanouts: Where required provide temporary openings panels in the forms to facilitate

Cambers: Where specified camber is noted position the forms to maintain hardened

Form Release: Coat removable forms with forms release agent before reinforcing is
placed and in accordance with manufacturer’s instruction. Remove release agents from
reinforcing steel embedments solvents recommended by the manufacturer.
STRIPPING AND RESHORING

General: Do not remove forms or shoring until the concrete members have acquired

Time: Form and supports shall remain in place until the concrete has attained sufficient

-
-
-
-
-
-

Reshore: Reshore immediately after stripping slab, beams and girders that support

SCOPE OF WORK

Furnish all labor, materials, equipment, plant and other facilities and perform all

All work under this Division shall be subject to the General Conditions accompanying
these specifications. The Contractor and Sub-Contractor for this portion of the work are
required to refer specifically thereto.
MATERIALS

Concrete Hollow Blocks: Shall be Machine Bilt, Non-Load Bearing (NLB) or approved

Mortar Aggregate: Natural river sand, clean free from soluble salts and organic matter,
Cement: Shall be Portland cement/Union Premium or approved equal.
Mortar:

HANDLING AND STRUCTURE

Take care in handling masonry units to avoid chipping and breakage. Locate storage piles
and stacks so as to avoid being disturbed. Barricade to protect from damage by
construction operation. Stack masonry units, reinforcement and other materials on wood
blocking above ground.

SCAFFOLDING

Provide all scaffolding required for masonry work, including cleaning down on completion,
remove.

SAMPLES AND TESTING

Sample blocks shall be taken at random from every one thousand (1000) blocks
delivered. Average strength of concrete hollow blocks shall not be less than 400 lbs. per
square inch. Test shall be at the expense of the Contractor.

CUTTING AND PATCHING

Consulting other trades in advance of masonry work and make provision for installation of
their work to avoid unnecessary cutting and patching. Experienced masons shall do all
cutting and patching.

HOLLOW METAL FRAMES

Fill jamb of all pressed steel hollow frames occurring in masonry walls with mortar and
carefully point all joints between metal frames and adjacent masonry and other
construction.

WALL FLASHING

Build in wall flashing at base of cavity wall formed to exclude water, bended in and
covered with mortar. Keep joints to a minimum but where necessary, lap 6’ and seal with
plastic cement.

LAYING CONCRETE BLOCKS

Lay units in common bond with uniform coursing and jointing. All concrete block joints
shall be uniform thickness, approximately 3/8 tooled concave where exposed and flush
cut where concealed, making 16’ x 8’ course. Butter vertical and horizontal joints full with
mortar.

Bond courses at corners and intersection and tie to abutting walls as per TRU-LOK
Specifications.

Reinforce concrete block walls continuously in two 2) consecutive courses below openings;
using TRU-LOK shall be provided at every 16” of vertical wall height for load bearing walls.
Lay units full thickness of partition from floor slabs to height shown, and where necessary
cut.

106

GLASS AND GLAZING

SCOPE OF WORK

Furnish all labor equipment, plant and other facilities required to complete all glazing work
as shown in the drains and schedule and hereinafter specified.

All work included under this division shall be subject to the General Conditions
accompanying these specifications. The Contractor and the Sub-Contractor for this
portion of the work is required to refer especially thereto.

GENERAL

The type and the location of the glass are indicated. Determine the actual size by
measuring the opening to be glazed, each piece of glass shall bear the Manufacturer’s
label giving his name and the quality, type and thickness of the glass. Do not remove
label until final cleaning.

MATERIALS
All glass for the aluminum storefront and drops shall be
indicated in the schedule of windows and shall be those manufactured by the Republic
Glass or approved equal.
Size shall be those shown on the drawings.
SHOP DRAWINGS

The Contractor shall furnish copies of the drawings showing dimensions and details and
indicating all necessary items to the Architect for approval.

Any correction required by the Architect shall be done immediately by the Contractor and
corrected copies of drawings affected shall be returned to the Architect. The examination
and approval of show drawings by the Architect shall not relieved the Contractor from any
obligation to perform the work strictly in accordance with plans and specifications. The
responsibility for errors in shop drawings shall remain with the Contractor.

INSTALLATION OF GLASS

General: Employ only skilled labor. Set glass without springing, accurately fitted and
carefully set using setting and spacer blocks in accordance with the recommendation of
the glass manufacturer. Set all glass before final painting. Take every precaution to insure
first-glass free from edge chips cracks or other defects and all glazing materials properly
installed to meet approval.

Examination of Surfaces: Before commencing the setting examines surfaces and report to
the Architect in writing any defect in it. Commencement of work shall indicate the
acceptance of the surface as satisfactory.

Breakage: The Contractor shall be responsible for all glass broken because of faulty
setting and shall be replaced at his expense.
Expansion: Allow for expansion of glass as per manufacturer’s recommendation.

107

GUARANTEE

Furnish guarantee to Owner as per requirements of the General Conditions for the period
of one year after date of final acceptance of building.

SCOPE OF WORK

Furnish all materials, equipment, labor, plant and other facilities to complete all
waterproofing works as shown on the plans and hereinafter specified.

All work included under this division shall be subject to the General Conditions
accompanying these specifications. The Contractor and Sub-Contractor are required to
refer especially thereto.

WATERPROOFING OF PARAPET AND ROOFDECK

Materials
Materials shall be Cold Applied Waterproofing or approved equivalent.
Applications

The concrete surface shall be wood troweled smooth, firm, dry, clean and free of loose or
foreign materials and without any projects, indention and other imperfections. Cabinets
shall be installed in the angle formed by the floor and adjoining vertical wall. All drainage
connection shall be set to permit free flow of water.

On this concrete surface, apply 2 coats of Cold Applied Waterproofing to a roofdeck and
10”
surrounding the area to be waterproofed.

Sprinkler fine sand topping

Apply 2 base coats of Cold Applied Waterproofing and apply 2 topcoats of 2mm thick of
Polyethylene sheet.

The installation of the waterproofing shall be done by an approved roofing contractor by

the manufacturer.

No substitution of materials shall be made unless authorized in writing by the Architect

prior to starting the work of waterproofing.

All materials composing the waterproofing underlayment shall be delivered into the job in
unopened bags, pails and packages clearly labeled by the manufacturer’s name.

All the request of the Architect, the Contractor shall deliver to the Architect the following:
Samples of the materials proposed for use as waterproof underlayment, clearly labeled as
to brand name manufacturer’s name.

The manufacturer’s complete printed specifications for the application of the materials.

108

FLOOR HARDENER

(For Transformer vaults room. Emergency Genset, Electrical Room, Pump Room and elevator
machine room.)

• The concrete floor shall be monolithically finished with “Koradur” non-ferrous colored floor
hardener in accordance with manufacturer’s specifications for heavy-duty floor of 1.00 lbs.
of “Korudur” per square foot of floor area. Colors to be approved by the Architect.

WATERPROOFING OF ALL EXTERIOR WALLS

Materials
Class B concrete
Thoro-Seal White
Application
Pour all holes of exterior concrete hollow blocks with class B concrete (coarse, aggregates
shall be of such size so that no voids are formed) with Thoro-Seal White of the type
recommend by the manufacturer.
GUARANTEE

The Contractor shall guarantee that work specified in this division shall be free from defects of
materials and workmanship for period of five (5) years from the date of acceptance.

The Contractor shall make good all damages or failures resulting from the use of defective
materials and poor workmanship.

The following failures will be considered as defective work.

Leakage
Peeling of waterproofing materials
Delaminating of plies
Air bubbles

Approved Equal Brand

Other approved equal brands shall be those that are representative by well-established firms
to insure the period of guarantee.

HARDWARE

SCOPE OF WORK

Furnish all labor equipment, and other facilities required to complete the installation of
hardware as shown on the drawings and hereinafter specified.

All work included under this division shall be subject to the General Conditions
Accompanying these specifications. The Contractor and Sub-Contractor for this portion of
the work are required to refer specifically thereto.

109
The intent of the specifications is to cover the complete hardware requirements for this

GENERAL

Determine the quality of hardware to be furnished from the drawings and schedules.

The hardware herein specified are given as a means of describing the type, materials,

It is the responsibility of the contractor to thoroughly check the drawings and

FINISHING

Hardware finishes specified are in accordance with U.S. Standard finishes flush bolts,

PROTECTION

After hardware has been properly fitted exposed items such as door knobs, escutcheons,

HARDWARE LOCATION

Unless otherwise specified locate hardware as follows;

Butt Hinges : the number of butt hinges to be furnished for each door shall be determined

HARDWARE SCHEDULE
Refer to schedule on drawings
GUARANTEE

Furnish guarantee to the owner as per requirements of the General Conditions for one

SCOPE OF WORK

The work under this division shall include all labor equipment; plant and other facilities

All work included under this division shall include all labor equipment, plant and other

All work included under this division shall be subject to the General Conditions

ROOFING MATERIALS

All roofing materials including accessories will be supplied by the Contractor.

INSTALLATION

Lay roofing sheets as per manufacturer’s recommendations with overlaps oriented

All roofing works shall be done by experienced tinsmiths known to the Contractor.

Rat proofing works shall be in accordance with ordinances of the National Building Code

All welded and solded connection in the roofing shall be painted by red lead paint then

GUARANTEE

Furnish guarantee to the owner as per requirements of the general conditions for period

SCOPE OF WORK

Furnish all labor materials, equipment, plans and facilities to complete all painting and

The Contractor shall examine the specification for the various other trades and shall

All work included under this division shall be subject to the General Conditions
GENERAL

This work includes interior and exterior painting and finishing of all items as required to

Complete color scheme for the painting of the building (exterior and interior) shall be

All exposed work shall be protected while the building is being painted. The floor steps

SURFACES NOT TO BE PAINTED NOR VARNISHED

Neither paint nor varnish shall be applied on finish like glazed tiles, glass, plastic, brass,

MATERIALS
Make and Certificate of Origin and Quality

All paint materials shall meet the requirements of the Standard Specifications of the

The manufacturer’s certificate of origin and quality shall be submitted to the Architect for

Use materials only as specified by manufacturer’s direction on label of container unless

Paint materials only as specified by manufacturer’s direction on label of container unless

Paint materials such as linseed oil, shellac, turpentine etc., shall be pure, higher quality

The use of white zinc (lithopone) shall not be allowed.

Pigment for Tinting

Tinting color for oil paint shall be color -in-oil, ground in pure linseed oil, and of the highest

Colors shall be non-fading.

Color pigments shall be used to produce the exact shades of paint, which shall conform to
INSPECTION OF SURFACES

The Contractor shall inspect all surfaces to be painted and all defects shall be remedied

No work shall be started unless the Contractor shall have made certain as to the dryness

PREPARATION OF SURFACE
All concrete shall be allowed to weather for two months before painting.

Clean all surfaces to be painted and varnished off loose dirt and dust before painting is

Inspect all surfaces with regards to their suitability to receive a finishing. In the event that

Touch all knots, pitch streaks and soppy spots with shellac or other approved sealer.

Wash all metal surfaces with benzene, mineral spirits, or detergent to remove any dirt or

Prepare masonry surfaces to be painted by removing all dirt, dust, oil and grease stain

Before applying succeeding coats, primers, and undercoats shall be completely integral

Do not apply final coat on interior work until after others are finished with their work in any

Remove or protect hardware, hardware accessory plates, lighting, fixtures and similar
Paint the backsides of access panels, removable or hinged covers and the like.

All wood shall be sanded lightly with #00 Sandpaper between coats. Paint coats shall be

WORKMANSHIP

All painting and varnish work shall be done in workmanlike manner by skilled house

All materials shall be evenly applied, so as to form a film of uniform thickness, free from

In general or unless otherwise specified, and/ or instructed by the Architect due to actual

No oil painting shall be done in damp weather.

Except where otherwise noted or specified all paints shall be applied in three coats

No work shall be done in conditions unsuitable for the production of good results. No

Surfaces which cannot be satisfactorily finished on the number of coats specified shall

Spray gun application shall be used where indicated in the color schedule.

All parts of molding and ornaments shall be left clean and true to details.

All finishes shall be uniform as to sheen color and texture, except when glazing is

The Painting Contractor since he is the last tradesman on the project shall include in his

PAINTING SCHEDULE

The type of paint specified are intended to illustrate the quality and are taken
1 Coat Concrete Primer
1 Coat Concrete Sealer
1 Coat Latex Flat Paint (Primer)
1 Coat Latex Flat Paint (Finishing) Exterior and Interior Work

paints:
GUARANTEE

The Contractor shall guarantee his work for a period of one (1) year from date of the

SCOPE OF WORK

Furnish all materials and equipment and perform labor required to complete wooden

Include in the works, nailing strips, scaffoldings, plates, straps, joists, hangers, rods,
dowels, rough hardware, fasteners, and other miscellaneous iron and steel items
pertinent to rough carpentry work.
STORAGE AND PROTECTION
Stack framing lumber to insure against deformation and maintain proper ventilation.
Protect Lumber from elements.

Lumber in contact with concrete masonry shall be coated with two (2) coats of asphalt,

Temporary Protection

SCOPE OF WORK
Lumber

ROUGH HARDWARE AND METAL FASTENERS

Plates, straps, nails, spikes, bolts, joists, hangers, rods, dowels, fasteners, and

Execution

by means of 20 D nails, spaced not more than 0.20 m (8”) apart all around the contact
surfaces. Plane and dress side of frames that will receive the wallboards or sidings.

Wood nailers shall be in accordance with detail drawings or mentioned herein, nailing strips
shall be 1” x 2” at 16 inches on centers both ways. Fasten securely by expansion bolts or
other approved device at every (2) feet on center.

Make all exposed nails countersunk. Do scrubbing, metering and joining accurately and
neatly to conform to data

MILLWORK

SCOPE OF WORK
Furnish materials and equipment and perform labor required to complete wooden jambs
and doors and ceiling panels and related rough carpentry work indicated in the drawings
and/or specified herein. Coordinate work with all other trades.

STORAGE AND PROTECTION

Protect millwork against dampness during and after delivery.

Do not bring in interior finish, including doors into building until plaster thoroughly dry.
PRODUCTS
Lumber

Kiln dried, selected, quarter sawn containing not more than 12 % moisture, free from
imperfections impairing its strength, function and appearance with the same shade, color,
grain configuration.

Trademark is required in each piece of lumber.

•
EXECUTION
•

FINISH

117

Mill fabricates and erects interior finish as indicated on the drawings. Machine sand at the

Separate with ¼ inch stone-cut joints all interior trims set against concrete masonry or

Make joints tight and in a manner to conceal shrinkage. Secure trim with fine finishing

Set nails for putty stopping.

Make window and door trim single length.
Meter molding at corner, cope at angles.
WOOD JAMBS
Set doorframes plumb and level and brace until built-in.

Anchor wood frames to masonry with approved metal anchors on each side of jamb.

WOOD SHELVING
Each shelf shall be supported on a continuous wood cleat at walls.
Secure cleats to masonry walls be expansion bolt or approved fastening device.
HARDWARE
Accurately fit and install all required finish hardware items.
If surface-applied hardware is fitted and applied before painting, remove all such items,

SCOPE OF WORK

Furnish all materials and equipment and perform labor required to complete flush doors /

SAMPLES
Submit sample corner sections of wood doors and jamb for approval of the Architect.
PROTECTION

Protect door adequately from scratches, and other stains with heavy building appear
PRODUCTS
Fabricates

EXECUTION
Installation

SCOPE OF WORK

Unless otherwise specified, the Contractor or his Sub-Contractor shall furnish all

SHOP DRAWINGS AND SAMPLES

The Contractor shall before proceeding with the manufacture/assembly glass

Submit shop drawings of metal windows for approval. The drawings shall show complete

Guarantee
All steel works shall be guaranteed for one year from final acceptance of the Owner and
the Architect.
PRODUCTS

All members shall be hot-rolled new billet steel with frame and ventilator section not less

EXECUTION
Construction

Corners of vent shall be metered, electrically butt-welded and ground smooth. Corners of

Mullions
Rolled-steel T-bars, pipes, plate or other formed section or a combination of the as shown
on drawings shall be furnished where two or more window units are installed in the same
opening.
Installation
Field Painting
Prior to or immediately after steel windows has been erected and before glazing, one coat
of oil-based metal protective paint shall applied. A second coat shall be applied after putty
has dried and set, not sooner than 3 weeks after glazing.
Glass and Glazing

SCOPE OF WORK

Furnish materials and equipment and perform labor required to complete all plain cement,

Samples
Submit test panels for Architect’s approval before execution of the work.
EXECUTION
Plain cement plaster finish
SCOPE OF WORK

Furnish materials equipment and perform labor required to complete all types of tile
works.

Samples
Submit samples of floor and wall tiles including all required beads and moldings.
EXECUTION
Application of scratch coat.

Thoroughly dampen but not saturated, surfaces of masonry or concrete walls before
applying the scratch coat. Make surface areas appear slightly damp. Allow no free water
on the surface.

On masonry, first apply a thin coat with pressure, then bring it out sufficient to compensate
for the major irregularities on the masonry surfaces to a thickness of not less than ¼ inch
at any point.

Evenly rake scratch coats, but not dash coats, to provide good mechanical key for
subsequent coats before the mortar applied by dashing until it has hardened.

On surfaces not sufficiently rough to provide good mechanical key, dash on the first coat
with whisk brown or otherwise disturb mortar applied by dashing until it has hardened.

Floor Tile Installation on Mortar Bed

Before spreading the setting bed, establish lines of borders and center the field work in
the both directions to permit the pattern to be laid with a minimum of cut tiles.

Clean concrete sub-floor then moistens but not soaked. Afterwards, sprinkle dry cement
over the surface and spread the mortar on the setting bed.

Mix mortar and one part Portland Cement to three parts sand. Tamp to assure good cover
the entire area and screened to provide a smooth and level bed at proper height and slope.

Pitch floor to drains as required.

After setting bed has set sufficiently to be worked over, sprinkle dry cement over the
surface and lay tile.

Keep tile joints parallel and straight over the entire area by using straight edge.

Tamp the tiles solidly onto the bed using wood blocks of size to ensure solid bedding free
from depressions.

Lay tiles from centerlines outward and make adjustment at walls.

Wall the installation on mortar bed.

Before application of mortar bed, dampen the surface of the scratch coat evenly to obtain
uniform suction.
 122

Grouting

Cleaning

SCOPE OF WORK
Summary
The General Conditions apply to all work under this section of the specification.

Unless otherwise specified, the Contractor shall furnish all materials, tool, equipment,

PRODUCTS
Vinyl Tiles

Tile Adhesive
As manufacturer’s specifications.
Floor Divider Strips
Heavy top strips, brass ¼ inch top thickness with an offset or projection below the top of
the strip and extending it from one side.
EXECUTION
Preparation of surface

Laying Vinyl Tile Workmanship

Floor divider metal

Cleaning, Waxing, and Polishing

Adjustments
SCOPE OF WORK

Furnish all labor materials, equipment, plant and other facilities necessary for fabrication,

All work under this division shall be subject to the General Conditions accompanying
these specifications. The Contractor and the Sub-Contractor for this portion of the work is
required to refer thereto.
GENERAL

The Contractor shall furnish and installs all wrought iron grillwork indicated on the

FABRICATION

All work is to be first quality, by experienced craftsman and fabricated in a shop capable

All joints and splices shall be electrically welded and ground smooth.

Before delivery to the job site, all wrought iron grille work shall be shop painted with a coat

All seams shall be ground smooth.

INSTALLATION
All work shall rigidly install in a first class manner done by experienced mechanics.
GUARANTEE

Furnish guarantee to Owner per requirements of the General Conditions for period of one

This “General Notes & Specifications for Structural Works” shall form a part of the

DESIGN LOADS
Dead Loads

Concrete
Concrete Topping

Live Loads

Classrooms
Corridor / Stair
Roof

Earthquake Loads

Wind Loads
The design wind loads are as per the provision of the “National Structural Code for
Building (PHIL) 2001”
Equipment Loading

REINFORCED CONCRETE CONSTRUCTION

Cement shall conform to Portland Cement ASTM C150.

Concrete aggregates shall conform to ASTM C33 except the aggregates failing to meet
Water used in mixing concrete shall be clean and free from injurious amounts of oil, acids,
alkalis, salts, organic material or other substances deleterious to concrete or steel. In
addition, the mixing water for pre-stressed concrete shall not contain deleterious amounts

Reinforcing bars shall conform to ASTM A615.

Admixtures to be used in concrete shall be subject to prior approval by the Structural

Cement and aggregates shall be stored in such a manner as to prevent their deterioration

Acceptance of Concrete
Concrete poured will be considered satisfactory if the average of all sets of these
consecutive strength test falls below the required fc’ and not individual strength test falls
below the required fc’ by more than 500 psi.
Core tests and load tests
If individual tests of laboratory cured cylinder samples produced strength more than 500 psi
below fc’ core test and or load tests may be resorted subject to the approval by the
Structural Engineer.
Mixing of Concrete

All concrete shall be mixed until there is a uniform distribution of the materials and shall
be discharged completely before the mixer is recharged.

Conveying of Concrete

Concrete shall be conveyed from the mixer to the place of final deposit by methods that
will prevent the separation or loss of materials.

128

Curing

burlap may be laid over the slab constantly applied with water.
CONCRETE MIXES

strength shall be as follows:

a) Foundation ------------------------------------------ fc’ = 3000 psi
b) Columns
c) Slab on Fill ------------------------------------------ fc’ = 3000 psi
d) Suspended beam & Slab ------------------------ fc’ = 3000 psi
e) All others --------------------------------------------- fc’ = 2000 psi
FOOTINGS

Assumed allowable soil bearing capacity, in the absence of soil investigation report, is

Existing underground pipes, tunnels, etc., shall be brought to the attention of the

An excavation adjacent to an existing structure shall be provided with adequate sheet

Unless otherwise detailed in the plans CHB wall footing shall be as per figures on Sheet

RC Slab on fill other than pressure slab @ basement shall be .125m thick with 10-mm

All earth fill supporting ground slabs for flooring, parking, sidewalk, etc., shall be
compacted to 90% proctor in layers of 0.30m. Unless otherwise specified by the
Structural Engineer.
REINFORCED CONCRETE BEAMS

Unless otherwise noted in the plans or specifications camber all RC beams at least 6 mm

If there are two or more layers of reinforcing bars, use 25-mm separators spaced at 0.90

If beam reinforcing bars end in a wall, the clear distance for the bar to the farther face of
the wall shall be not less than 5 bar diameters. The reinforcing bar shall terminate on a

Beam reinforcing bars supporting slab reinforcement shall be 25 mm from the bottom of

When a beam crosses a girder, rest beam bars on top of the girder bars. At column
intersection girder bars shall be on top of beam bars.
Lengths of bar cut off and bar clearances shall be as specified in Sheet S-1.

Top bar splices shall be located at mid-span and bottom bar splices at column supports.

REINFORCED CONCRETE SLABS

Unless otherwise noted in plans or specifications, camber all R.C. slabs 3mm (1/8”) per

If slabs are reinforced both ways, bar along the shorter span shall be placed below those
Lengths of bar cut off shall be as specified in Sheet SS-1.
Concrete covering shall be 18 mm for top and bottom bars.

Unless otherwise specified by the Engineer, bar chairs shall be provided at least 600 mm.

Unless otherwise indicated, the column pedestal embedded in the ground shall be 50

Construction joints in columns shall be located at the top of the pedestal (basement floor

All ties shall be fastened to column vertical reinforcement by means of wires at all

Not more than one-half (1/2) of the total number of bars shall be spliced at the same level.

Column bar splice lengths shall follow those tabulated for development on Sheet SS-1.

Lap welded splice maybe used ion lieu of the above. The capacity of the weld provided
shall be 125% larger than the tensile capacity of the bigger bar being spliced. No
buttwelded splices are allowed unless otherwise permitted by the Structural Engineer.

Confinement ties shall be provided on all columns at beam column intersections as

Unless otherwise indicated in the plans, the R.C. wall horizontal bars shall be inside the

Reinforcing bars shall have at least 30mm concrete clearance except in 100-mm wall or

Horizontal and vertical bars conforming to ASTM A615 shall have a minimum splice

All opening on walls or slabs less than 300mm thick shall be reinforced as per Figure on
 At wall intersections and corners, the anchorage length provided shall be as shown on

Unless otherwise specified, the vertical and horizontal reinforcements for CHB shall be

Lintel beams to be used shall be (t x 0.20m.) reinforced by 4-12 mm bars with 10 mm at

Lintel beam shall be provided at top of CHB wall openings. It shall extend at least 200mm

For high walls, lintel beams shall be provided at 3000mm o.c.

For long walls, stiffener columns shall be provided at 3000mm o.c.

Where CHB walls adjoin R.C. Columns and beams, provide dowels on R.C. column and

Where columns and beams have been poured without the CHB wall dowels, provided ½”
dia bolts at 400mm o.c. These anchors shall be drilled and grouted w/ conc. Epoxy. No
chipping off of concrete columns and beams is allowed unless permitted by the Engineer.
STRUCTURAL TOLERANCES

ar bundles,
d but not be
75 mm

50 mm
c) Not exposed to weather or in contact with ground, Slabs walls and joints.
19mm
38mm

38mm

All reinforcing bars shall be deformed conforming to ASTM A615-68 unless otherwise

Splice and anchorage lengths requirements follow those set for development length (ld)

Equivalent metric size bars when used shall be as per tabulations below:
No. 3
No. 4
No. 5
No. 6
No. 8
No. 9
No. 10
No. 11
STANDARD HOOK
A standard hook for rebars if required shall be either of the following:

10mm to 25mm
28mm to 36mm
No.14 to 18
WELDED SPLICES

Lap welded splices when used shall develop a resistance equal to at least 125 percent of

Butt-welded splice when used shall be considered 75% efficient. The remaining 50%
The Contractor for approval shall submit details of all welded splices by the Structural

Only certified welders shall be allowed to perform welding operations. These welders shall

Testing of welds shall be by X-ray Method (non-destructive tests) unless otherwise

Connection of crossing bars by track welding is not permitted.

PLUMBING WORKS
GENERAL

Disinfecting of water distribution system.

Submit certificate of test on installed equipment and piping system.

Secure all permits and licenses as required.

Prepare and submit reproducible Final As-built plans and (4) set of white prints
signed and sealed by Registered Sanitary Engineer or Master Plumber.

Furnish a written one-year warranty on the plumbing and equipment installation.

Investigate and coordinate with other trades of all possible conflicts of plumbing
works with others.

Coordinate With Other Trades

The Contractor is required to refer to the General Conditions and to all architectural,
structural, electrical and mechanical plans and specifications and shall investigate all
possible interference and conditions affecting this work.
Responsibility

The contractor and all persons or Companies providing or both for this project are specially
referred to the General Conditions of the Specifications and the various other contract
documents, which may affect the completion of any work of the other trades. In the absence
of complete agreement among the Sub-contractors of the General Contractor (Authorized
by the Owner), supply dealers, or others affected by the construction, the General
Contractor is to be held responsible for the Coordination and completion of all the works.

Drawings and Specification

The General Drawings and these Specifications are complementary to each other and any
labor or materials whether called for or both if necessary for the successful operation of any
particular type of fixtures or equipment specified under this contract shall be furnished and
installed without additional cost to the Owner.

Intent

It is not intended that the drawings shall show every pipe, fitting, valve and appliance. All
such items, whether specifically mentioned or not, or indicated on drawings, shall be
furnished and installed necessary to complete the system in accordance with the best
practice of the plumbing trade and to the satisfaction of the Owner/Architect.

Permits and Inspection

The Contractor shall obtain and pay for all permits bonds and inspection fees and shall be
responsible for all penalties incurred by himself or his agents.
Workmanship
All works shall be performed in first class and neat workmanship by plumbers and their
work shall be satisfactory to the Architect and to the Owner.
Code to be followed

135

MATERIALS
Approved Materials

Standard for Materials

Centrifugal cast iron pipe
Cast iron soil pipe fitting
Black Iron Pipe
Malleable Iron Fittings
PVC pipe and fittings

Galvanized Iron Pipe

Deformed reinforcement bar -

Alternate Materials

Reason for substitution;

Certificate of test indicating quality of substitute materials;
Cost comparison with materials originally specified.
Identification of materials

Materials schedule

A. Plumbing
1. Cold water supply
2. Hot water supply
X

4. Indoor House drain System

5. Downspout
6. Soil, waste

-
-
-
-
Notes:

Disc

Swing
Disc

Lift Disc

Trim

Notes:
Horizontal Runs:
Adjustable mild steel or malleable iron pipe hangers
Vertical Runs:
Mild steel clamp or collars
Hangers for water and vent pipes:
For 63mm (2-1/2”) and larger: Band Type 6.285mm x 32.5 mm (¼” x 1¼”) flat mild
steel black iron with round iron rod with plates and knots.
For 50mm (2”) and smaller: Split Ring Type with 9.4mm (3/8”) iron rods with inserts,

Jointing

Cold Water Lines:

Flanged Joints Gasket “Garlock” of equal Screwed Joints: U.S.
Federal Specification GG - P -251.
Sanitary Drainage Lines: Lead and oakum CISP, PVC cement or
Rubber ring for PVC.
Storm Drainage Lines:
Cement mortar for concrete drain pipes, PVC cement for PVC pipes.
Dissimilar Pipes: Adapter fittings shall be used.
Drains
Similar or equal to “ASA” Model No.- 40B, with Type 125mm •
equal.
Floor drains (at toilets/baths): “ASA” Model No. - 40B, with Type 125mm strainer or
approved equal.
Balcony drains: ASA No. 40 - 9A
Roof Drains: ASA No.10 - 8.2
Outdoor Pipe Lines, Appurtenances
Sewer Junction Boxes
-2000 psi reinforced concrete with pre-cast R.C. cover provided 2 recessed steel
lifting eyes.
Area- Drain Catch Basin - 2000 psi R.C. with cast iron grating cover. •
Junction Boxes - 2000 psi R.C. cover provided 2 •
Sewer Pipe Concrete Encasement - 3000psi R.C.

Float Valve

Shall be hydraulically operated, pilot controlled diaphragm actuated, single seated

with disc. Valve shall open wide when float is at low water level and close drip type
when float is high level. Class 125 Cast Iron body with bronze trim.
Testing of Materials

Samples of various types and kinds of materials shall be approved by the

Owner’s Representative before any work is started. During the progress of work, a sufficient
number of samples to ascertain the quality, maybe tested and the cost of such samples
shall be included in the price bid by the Contractor. Results of test shall be submitted to the
architect for evaluation at least working days before materials is due for installation the job.

INSTALLATION

• General

Cutting and repairing

139

The work shall be laid out in advance and any cutting of construction shall be done with the
written permission of the Owner’s Representative or his authorized representative.
Roughing in for pipes and fixtures shall be carried out along with the construction of the
building of structure. Openings shall be left in walls and floors of proper sizes correctly
located for the pipes but the contractor shall do any additional cutting needed in case of
error or omission and shall properly replace any concrete work or flashing around the pipes
as maybe required without additional cost to the Owner.

All items to be embedded in concrete shall be thoroughly cleaned free from all rust, scale
and paint.

Protection

The Plumbing Contractor shall protect all his work and materials from loss, injury or
defacement. Protection of fixtures and materials shall be provided by boards, papers and
or cloth as required as required, and any loss, damage or deface materials shall be replaced
by the Plumbing Contractor at his own expense.

Installation

The work throughout shall be executed in accordance with the best practice of the trade
and in the best and true manner under the direction of the licensed Sanitary Engineer or
Master Plumber and to the satisfaction of the Owner’s Representative who will interpret the
intent of the contract drawings and specifications and shall have the power to eject any
work or materials which are not in full accordance herewith.

The piping in any location shall be closed-up, furred-in, or

Covered before the examination and testing of it by the government inspector, Owner or
their representative.

Plumbing Fixtures and Equipment:

All bids to be considered shall include installation of all plumbing fixtures shown on the
drawing and specified by the Owner’s Representative.

All plumbing fixtures and equipment shall be installed free and open in a manner to prove
easy access for cleaning and shall be furnished with all brackets, cleats, plates and anchor
required to support the fixtures and equipment rigidly in place.
After installation of a any or all the plumbing fixtures for the building, same shall be kept
clean and in working order and shall not be used by any one until the building has been
formally turned over to and accepted by the Owner.

Fixtures, fittings, trims, faucets, escutcheon, traps and waste pipes that are exposed to view
in finished spaces shall be brushed, with polished chromium plating or nickel finish, unless
otherwise specified.

The Plumbing Contractor shall be responsible for the supply of fixture fittings (or trims)
which are not provided with the fixture but required for the complete installation. All fixtures
shall be carefully checked to determine the items that must be provided to complete the
installation.

All fixtures shall be provided with the individual shut-off valve so that any fixture maybe
separately controlled without affecting other fixtures supplied from the same distribution
line.

140

All flushometer valves shall be equipped with vacuum breaking devices.

Fittings

All change in size of soil waste and drain lines shall be made with reducing fittings or
reducers.

Where it becomes necessary to use short-radius fittings in any other locations, prior
written approval of the Architect shall be obtained.

No fitting or connections that offers abnormal obstruction to flow shall be used.

Enlargement of a 75mm (3”) closet bend or stub to a 100mm (4”) pipe is acceptable.

Cleanout Plugs and Traps

Cleanout Plugs

Cleanout installed in connection with cast iron-bell and spigot shall consist of a long - sweep
quarter bend, or one or two eight-bends extended to an easily accessible place, or where
indicated on the drawings.
An extra-heavy, cast brass ferrule with counter-sunk tap screw cover shall be caulked into
the hub of the fittings and shall be even or level with finish floor or wall.

Where clean-outs in connection with thread pipes are indicated and are accessible, they
shall be cast-iron drainage T pattern 90 degree branch fittings with the extra heavy brass
screw plugs of the same size as the pipe up to, and including 100mm (4”).

Traps

Every plumbing fixtures connected to the sanitary drainage system shall be equipped with
a trap. Traps are specified to be supplied with the fixture, i.e. water closets and urinals.

Each trap shall be placed as near to the fixture as possible.

Traps installed on hub and spigot type shall be extra-heavy cast iron.
Traps installed on threaded type shall be recessed drainage pattern.

Sleeves and Supports

General

Pipe sleeves, pipes support, and fixture shall be furnished and set, and the Contractor
shall be responsible for their proper permanent locations.
Pipes shall no be permitted to pass through columns, footings, beams or ribs unless
noted on the drawings or with the written approval of the Owner’s Representative.

Pipe Sleeves

Pipe sleeves shall be installed and properly secured in place at all points where pipes
pass through masonry of concrete.

141

Pipe sleeves except sleeves through footings shall be sufficient diameter to provide
approximately ¼” clearance around the pipe or insulation.

Pipe sleeves in walls and partition shall be cast-iron or steel pipe.

Flashing sleeves shall be installed where pipes pass through waterproofing membrane.

The sleeves shall be provided with an integral flashing flange or a clamping device to
which a flashing shield can be clamped or soldered.

The space between the pipe sleeve shall be made watertight by inserting packed-oakum
and filling the remaining space with poured lead or epoxy and caulking thoroughly.

Escutcheon shall be installed around all exposed pipes except water closet starts or bends
passing through finished floors, walls or ceilings. Escutcheons shall be of sufficient outside
diameter to cover the sleeve opening and shall fit snugly around the pipe. Escutcheons
shall be cast-brass chrome plated of the approved size and make, provided with a set
screw to properly hold escutcheons in place.

Fixtures and Equipment Supports and Fastening

All fixtures and equipment shall be supported and fastened in a safe and satisfactory
manner.

Inserts shall be securely anchored and the anchors shall be properly filled with mortar.
Inserts shall be installed even or level with finish wall and shall be completely concealed
with the fixtures and installed.

Where through bolts are used, they shall be provided plates or washers at the back and set
so the heads, nuts, cap nuts and screw heads shall be chromium plated and shall be
provided with chrome plated brass washer.

Use a water closet floor flange for mounting fixtures with an appropriate ball wax as
gasket. Use stainless steel bolt and knots to fasten the flange and foot of the water
closet.

Hangers, Anchors, Guide Inside Buildings

All piping shall be rigidly supported by means of approved hangers and support. Piping
shall be supported to maintain required position and pitching of lines to prevent vibration
and to secure piping in place and shall be so arranged as to provide space for expansion
and contraction.

Hangers shall conform to the standard details but the contractor may, if he elects use other
commercial hangers having parts not lighter than indicated on the details, provided that he
has obtained prior to written approval of the engineer. Chains, straps, perforated bars or
wire hangers will not be permitted.

Inserts shall be cast-iron steel and shall be of type to receive a machine bolt in one
horizontal direction and shall be installed before the concrete is poured.

Vertical runs of pipe shall be supported by mild steel clamps or collars spaced not more
than two floors apart.

142

Schedule of hangers on water piping shall be as shown on the detailed plan.

Ceilings, Plates, and Flashing:

Floor, Walls and Ceiling Plates:

Where uncovered or exposed pipes through floor, finish walls or finished ceilings, they
shall be fitted with chromium plated steel plates.

Plates shall be large enough to completely close the hole around the pipe and shall be
squared, octagonal, or round with the less dimension not less than 38mm (1 ½”) larger than
the diameter of the pipe.

Joints and Connections

Fixture connections:

Closet bolts shall not be less than 6mm (1/4”) in diameter and shall be equipped with
chromium plated cap nuts washers.

The system shall hold this water for a full 30 minutes during which time there shall be
drop more than 100mm (4”).

If and when the Architect decides, the additional test is needed such, as an air or smoke
test on the drainage system, the Contractor shall perform such test without additional cost
to the Owner.

Pressure Test for Water System

Upon completion of the roughing-in and before setting fixtures, the entire hot and clod water
piping system shall be tested at a hydrostatic pressure one-and-half times the expected
working pressure in the system when in operation, and proved tight this pressure (but not
less than10.57 kg/c.m. or 150 psi) for a period of two hours.

Where the portion of the water piping system is concealed before completion, this portion
shall be tested separately in a manner similar to the described for the entire system and in
the presence of the Owner’s Representative.
Leakage Test for the Water System

Leakage test shall be conducted after the satisfactory completion of the pressure test and
shall consist of an examination of all joints for leakage test for the completed pipeline.

The pressure to be maintained during the test shall be the designed working pressure of
the system.

Leakage test shall be made only after the minimum of 24 hours after the pipe to be tested
has been filled with water. No test shall be made until at least 7 days after the last concrete
thrust or reaction backing has been cast with standard cement.

The duration of each leakage test shall be two hours unless otherwise specified by the
Architect.

143

Defective Work

Disinfection of Water Distribution System

Disinfection of Water Tanks

Refer to Structural Specification for Reinforcement

Painting

Cold water pipe

Hot water pipe
Aluminum
Storm water pipe
Sewerage pipe
Vent pipe
GUARANTEE

The Plumbing Contractor shall furnish to the Owner a written guarantee covering the

WATER RESERVOIRS
Piping, fittings, and miscellaneous metal works
Manhole Frame Cover

Ladder Rungs
Ladder rungs inside the reservoir shall be 19mm (3/4”) diameter round bars, stainless steel
for outside the reservoir, shall be cast iron and as shown in the drawing They shall be
placed on the walls as shown in the drawings.
Installation

Pipe Jointing

Pipe Through Walls

EQUIPMENT

All equipment shall be supplied from the reputable firms engage in the manufacture of
The equipment and installation shall be guaranteed for a period of at least one-year

PUMPS
•

Booster Pumps for the Hydropneumatic System

Pressure Tanks

Vertical Tank, stainless steel and 100 psi rating. The tank capacity is shown in the drawing.
Provide with accessories as relief valve, sight glass tube level indicator encased in copper
or stainless steel tubing, fully automatic air volume controller device, pressure gauge
(in100man dial face diameter), cocks, pressures switch and drain valve.

As-Built Drawings

The plumbing Contractor, shall mark down with the red pencil on the two sets of plumbing plans
all the revision, omissions, and or additions to various plumbing installation, drawings as the
construction progress. One set of the plans as marked shall be submitted to the Architect after
completion of the work.

Before the final payment is made to the Contractor, he shall submit to the Owner, As-Built
drawing incorporating all the change made and noted in the marked plans retained by him. The
As-Built Drawings shall be prepared on reproducible form.

The Plumbing Contractor shall prepare and submit the As-Built Drawings without extra cost to
the Owner.

Miscellaneous

Throughout the construction period, open ends of all installed pipelines shall be kept
closed by temporary plugs. Drainage lines shall not be kept closed by temporary plugs.
Drainage lines shall not be used to conduct dirty construction wash-water, especially
those with cement, to avoid possible clogging.

The contractor shall provide a temporary fire protection system, at each building during
the construction period. This shall be of sufficient capacity to put out any fire that maybe
break out at any of the building floors due to the construction operations. This is in
addition to temporary extinguisher required.

A temporary potable water supply shall be available to construction workers at each

building floor as the construction work progress.

A temporary human excreta disposal system shall be provided by the Contractor to serve
the workers during the construction period.

ELECTRICAL WORKS
GENERAL PROVISIONS:
WORK DESCRIPTION, GENERAL:

The work to be done under this specification consist of fabrication, complete details of the
electrical works at the subject premises and all work and materials incidental to the proper
completion of the installation except those portion of the work which are expressly stated
to be done by others.

148

All works shall be in accordance with governing codes and regulations and with the
The requirements with regards to materials and workmanship specify the required

These specifications are intended to provide a broad outline of the required installation
but are not intended to include all details of design and construction.
CODES, INSPECTION, PERMITS AND FEES

The work under this contract is to be installed according to the latest requirements of the

All construction permits and fees required for these works shall obtain by and at the

The Contractor shall secure approval from authorities of all plans for construction.
RECORD OF DRAWINGS

The contractor shall record all deviations of the actual installation based on the contract

COORDINATION
Coordinate timing of installation with work of other trades.

Systems provided shall be completed and operable and shall include required

Determine required locations, arrangements and quantities of equipment and materials

All equipment shall be installed in strict compliance with manufacturer’s

On certain items of equipment specified on other contracts requiring electrical

MINOR MODIFICATIONS

The plans as drawn are based upon architectural plans and details. Show conditions as
GUARANTEE

The Contractor shall guarantee that the electrical system is free from all grounds, from

The Contractor shall indemnify and save the Owner, the Architect and the Engineers from

APPROVALS, SUBSTITUTIONS, Etc.

Wherever hereafter the word “Approval” or “Approved” (make, type, size, arrangement,

SUB-CONTRACTS, Etc.

This Contractor shall be held fully responsible for the work of any sub-contractor or

WORKMANSHIP

The work throughout shall be executed in the best and most thorough manner to the

BASIC MATERIALS AND METHODS

GENERAL

Furnish and install all conduits, joints, outlet boxes, wires and miscellaneous materials

Furnish and install all power and control wiring to all equipment except as otherwise

Perform test and adjustments and submit specific reports herein.

POLYVINYLCHLORIDE CONDUIT

General: Standard trade size, heavy wall, manufactured to NEMA TC - 2 type rated for
90-degree C cable.
Materials: Polyvinyl chloride conduit extruded use Atlanta or approved equivalent.
Nominal Size: 20mm diameter minimum.
Couplings and Fittings:
Use Limitations
As specified in the latest edition of the PEC.
Not permitted where subject to mechanical damage

Pulling Hardware: flat fish tape with ball and flexible leather or polyethylene or manila
rope. Use of steel pulling cable not permitted.

CONDUIT INSTALLATION

General: Install in accordance with applicable codes and recognized standard of good
practice.

Actual routing subject to approval

Joints: Make with approved couplings and unions to provide electrically continuous and
moisture tight systems.

CONDUCTOR INSTALLATION

Place all wiring, in a raceway or types indicated. Provide all required and indicated
accessories for proper installation of all wiring

Splicing:
Permissible only in junction boxes or similar accessible location. Number of splices held
to absolute minimum.
DISTRIBUTION PANEL BOARD-FUSIBLE SWITCH

General: Furnish and install distribution and power panel boards as indicated in the panel
board schedule and where shown on the drawings. Panel boards shall be dead front
safety types, equipped with quick-break fusible branch switches and approved for service
entrance. The acceptable manufacturers of the panel board are General Electric and
Square “D” or approved equal.

Fusible switches: All fusible branch switches shall be quick-make, quick-break, with
visible blades and dual horsepower ratings. Switch handles shall physically indicate ON

151

Bussing Assembly: Panel board bus structure and main lugs or main switch shall have

Equipment Rating: Switches and panel board bus structure shall be safe and without
failure withstand short circuits on the systems capable of delivering up to 50,000 amperes

Cabinet: Panel board assembly shall be enclosed in a steel cabinet. The rigidity and

PANEL AND BOX

Box, plain steel front, complete with hinged door, polished metal catch and lock

Mounting: Flush and surface required.

Cardholder on inside of the door with clear plastic cover and complete type written

Nameplate: Required at each panel.

Installation: As shown, maximum distance from the floor to the highest breaker

Warranty: A warranty for a period of one year shall be provided for failure of components

SERVICE ENTRANCE
Service Voltage: 230V, single phase, 2 wire, 60 Hz.

Installation: Contractor shall furnish and install the complete service entrance, conduits

Conduits: Use RSC “NICHI” or approved equal.

LIGHTING
GENERAL

Furnish, install and wire all equipment and materials required for complete lighting system

LIGHTING FIXTURES

Fluorescent Fixture: housing - #22 gauge, B. I. Sheet formed, screw with machine stove

Fluorescent Fixture Ballast: 230V, high power factor, rapid start, manufactured by Philips,

Wiring:
General: Fixture wiring shall comply with fixture manufacturer’s recommendation and
PEC requirements.
Incandescent Fixtures: Use type TF wire in unwired fixtures. Minimum wire size 3.5mm .

Location: Approximately as shown. Modify to avoid other equipment or structural

COORDINATION
Coordination installation of all lighting fixtures with work of other trades

Coordination exact location of fixtures with respect to suspended ceiling layout to achieve

SHOP DRAWINGS AND SAMPLES

Prepare and submit for approval before manufacturing the following:
Fabrication drawings
Sample of each fixtures
WARRANTY

All fixture components shall be covered with a warranty for a period of one year against

GENERATOR
General

Generator shall be open drift-proof construction with an over all efficient of at least 90% of
at full load.

The generator shall have full rated neutral brought out at the terminals for system use.

Conduits and Fittings:

Conduits in general shall be Intermediate Metallic Conduit (IMC).

No Conduits shall be used in any system smaller than 15mm internal diameter electric trade
size, nor shall have more than four (4) 90 degrees bends in any one run and where
necessary, pull boxes shall be provided as directed.

No wire shall be pulled into any conduits until the conduit system is completed in all details,
in the case of concealed work until all rough plastering machinery has been completed, and
in the exposed work until the conduit work has completed in every detail.

Wires and Cables

All wire shall be copper; soft drawn and annealed shall be of 98% conductivity, shall be
smooth and true of cylindrical form and vibration shall be within 1% of the actual size.
All wires and cables shall comply with the requirements of UL as they apply to the
particular usage.

All wires and cables shall be as manufactured by Phelps Dodge, American Wires and
Cables, or approved equal.
THHN/THWN can be used for the same size of wires provided the allowable current do
not exceed that of

All wires 8 mm and larger shall be stranded copper.

For power system, no wire smaller than 3.5 mm shall be used except for control leads
unless otherwise specified.

Installation

Installation shall conform to the requirement of the code.

Testing

The generator set shall receive the manufacturer’s factory load testing prior to
delivery.

Prior to acceptance of the installation, equipment shall be tested on site for 8 hrs.
Continuous operation without any failure to show it is free of any defects will easily start
and be subjected to full load test or that load that is available at the job site. Should
failure occur during the testing, the Contractor shall rectify the deficiencies and shall
repeat testing procedure at his own expense and to the satisfaction of the owner.

On completion, of the installation, a factory trained supplier or dealer’s representative

shall perform start-up based on operating instructions book.

154

SPECIALTY WORKS

STRUCTURAL STEEL WORKS

Scope:

• This section includes structural steel work complete.

General:

• Connection for which details are not indicated shall be deigned in accordance with the
“American Institute of Steel Construction Manual of Sheet Construction” and shall be
welded and bolted.

Requirements.

Handling, shipping and storing of steel work.

All materials shall be handled shipped and stored in a manner that will prevent distortion or
other damage. Materials shall be stored in a clean location and keep properly drained. All
damage materials shall be replaced or repaired by at the expense of the Contractor.
Anchor bolts and sag rods shall conform to ASTM A 307 and applicable portions of A 36.

Structural carbon steel for plates, angles, or shapes shall conform to ASTM specification
A36.

Cold-formed, light gauge structural member shall be formed from sheet or strip not less
than 5mm thick and conforming to “Specifications for the Designed Light Gauge Cold-Form
Steel Structural Members” of the American Iron and Steel Institute.

Saddle shall be standard manufactured products of section shown and shall be heat
treated, extruded aluminum alloy 6063-TS, conforming to ASTM Specification B221.

Expansion shields shall be of the style, type and size suited for the intended use. Shields
shall be accurately recessed and unless otherwise indicated shall be not less than 50mm
into concrete or masonry.

Bolts, nuts and washers shall be zinc-coated, regular commercial grade size as indicated
and shall conform to ASTM specification A307.

Power driven nails shall be steel, especially formulated to produce high ductility and
hardness and capable of being explosively driven through the medium to be attached.

Welding electrodes and rods for manual welding shall conform to AWS Specification A5.1
860

Expanded metal lath shall be as indicated and shall be of the close mesh, heavy duty and
rigid type.

155

Nails shall be common or finishing of the proper sizes for the intended use and shall be of

Stainless steel and anchor clips, bolts and plates shall be of configuration and sizes shown

Workmanship and finish shall be equal to the best practice of modern shops for the

Inserts and sleeves. Inserts of suitable and approved type shall be furnished and installed

Anchors and bolts shall be provided where indicated and where necessary for fastening
will be in permanent contact, shall be cleaned before the members are assembled. As
erection progress, the works shall be bolted or welded sufficiently to take care of all dead
load, wind and erection stresses. Splices will be permitted only where indicated. Erection
bolts used in welded construction maybe tightened securely and left in place, if removed,
the holes shall be filled with plug welds.

Field Welding

Shall be as specified for shop fabrication of welded construction. Any shop paint on surfaces
adjacent to joints to be field-welded shall be wire-brushed to reduce the paint film to a minimum.

Field Painting

All exposed surfaces of steelwork shall be shop painted. Surfaces where the shop coat of paint
to be damaged shall be retouched using the same system as the original shop painting.
Surfaces, which will be in contact after erection except when in contact with bolted and welded
connections, shall be given one finish coat before erection. The cleaning, pretreatment and
priming of welds and the areas adjacent thereto shall be done promptly after the acceptance of
the weld and shall be as specified under the shop painting.

FIRE ALARM SYSTEM

Furnish and install a Fire Alarm system as manufactured by Edwards or approved equal
as described in this specification and indicated in the drawings. The system is to be wired
and installed in accordance and left in the first class operating conditions.

Operation: At each stairway, exits and other locations shown in the plans, there shall be
non-coded fire alarm station. At each location where shown, there shall be a bell or horn
operating in any station and shall cause all sounding devices to operate continuously until
the fire alarm station has been restored to normal. It shall also be possible for those in
authority to transmit a test signal in any station. The station and sounding devices shall
be connected to a control panel, which shall permit a small supervisory current to pass
through the entire system. A trouble bell shall also be provided and shall sound
continuously in the event of failure of the main power supply source or a ground fault at
each installation wearing circuits.

Equipment: Install where shown a flush non-coded manual fire alarm station. Flush station
shall mount on standard outlet boxes with single gang cover.

Install where shown on plans and under dome vibrating bell. Size and number of signals
to be located so that they maybe heard by all occupants of the building.

The Electrical Contractor shall provide and install smoke detectors, wiring and connection
flow switches. The fire alarm panel shall be factory wired to accept this and any other
devices specified herein or as shown on the drawings.

Fire Extinguishers

Furnish and install eight (8) units of fire extinguishers, brand Stallion, 10 lbs. Per unit,
mounted at 1.2 high at locations specified by the Consultant/Architect, four (4) units at the
first floor and four (4) units at the second floor.

DIGEST SPECIFICATION

158

Mapecon/Chlordane Solution F-3 or F-5 or approved equivalent.

Cuprinol/Solignum or approved equivalent.
0.40mm thick Long-Span Roofing, Corrugated, Pre-painted

a. Portland Cement Island, Republic or any equivalent brand but

Non-load Bearing 6” THK CHB, 4” THK CHB

a. Glazed and Vitrified tiles Vitrified or Ceramic Tiles for toilet

a. PPR PN16 (COLD) “Wavin, Thermovar, Bugatti” or

a. Wires Type as specified, “Columbia”, “Philflex”, American

c.

a. Lock set “Schlage, Alpha”, or approved equivalent. Lever

a. Panel Doors Tanguile, Kiln Dried (1 ô” thk.)

School: BAYBAY II CENTRAL SCHOOL

MODERNIZATION OF ELECTRICAL SYSTEM ON-GRID SCHOOLS

( Single Phase System)

Item Description
I. DIRECT COST
General Requirements
AERIAL (POWER DISTRIBUTION) CABLE, TRANSFORMER & SERVICE ENTRANCES TO MAIN CIRCUIT BREAKER (MCB)
Transformer and It's Accessories
Electrical Works

MDP1 (Bldg. 1, 2, 3 & 4) to Nearest Pole

MDP2 (Bldg. 5, 6 & 7) to Nearest Pole
MDP3 (Bldg. 8, 9 & 10) to Nearest Pole
MDP4 (Bldg. 11 & 12) to Nearest Pole
MDP5 (Bldg. 13, 14 & 15) to Nearest Pole

STEEL ELECTRICAL POST

: DEPARTMENT OF EDUCATION
DESCRIPTION

GENERAL
REQUIREMENTS
Mobilization/Temporary
Structures, Utilities and
Services/Demobilization
Project Billboard
Security/ Bill Deposit
Permits & Electrical
Connection Fee (
Electric Cooperative )
Safety and Health
Sub-total

ENTRANCES TO MAIN CIRCUIT BREAKER (MCB)

Transformer and It's
Accessories
Distribution
Transformer Pole Type,

Conventional 25

Clamp, Hot line

Bolt, Machine
Fuse Cut-Out
Lightning Arrester
Polymer
Clevis, Secondary
Swinging w/o spool
Clamp, Loop Deadend
Connector, Ground Rod

Rod, Ground Steel,

Galvanized
Washer, Square, Flat

Split Bolt Connector

Ground Wire #4 AWG
# 4 ACSR Primary
Jumper
Secondary Insulated
Jumper
Armor Rod
Locknut
Connector,
Compression
Sub-total
Electrical Works
60mm2 THW Wire,
Stranded (Hot)
60mm2 THW Wire,
Stranded (Neutral)
30 mm2 TW Wire
Stranded (Ground)
125A Circuit Breaker

Panel Box, Flush Type,

Panel Box, Flush Type,

Distribution
-
Breaker

Rigid Steel
Conduit (RSC)
20Ø
Electrical Tape
Rubber Tape

MDP1 (Bldg. 1,
2, 3 & 4) to
Nearest Pole
8.0 mm2 THW
Wire, Stranded

8.0 mm2 THW

Wire, Stranded
(Neutral)
3.5 mm2 THW
Wire, Stranded
(Ground)
Connector,
Compression
Two Spool
Secondary Rack
Sub-total
MDP2 (Bldg. 5, 6
& 7) to Nearest

8.0 mm2 THW

Wire, Stranded

8.0 mm2 THW

Wire, Stranded
(Neutral)
3.5 mm2 THW
Wire, Stranded
(Ground)
Connector,
Compression
Two Spool
Secondary Rack
Sub-total
MDP3 (Bldg. 8, 9
& 10) to Nearest

8.0 mm2 THW

8.0 mm2 THW

Wire, Stranded
(Neutral)
3.5 mm2 THW
Wire, Stranded
(Ground)
Connector,
Compression
Two Spool
Secondary Rack
Sub-total
MDP4 (Bldg. 11
& 12) to Nearest

8.0 mm2 THW

Wire, Stranded
(Hot)
8.0 mm2 THW
Wire, Stranded
(Neutral)
3.5 mm2 THW
Wire, Stranded
(Ground)
Connector,
Compression
Two Spool
Secondary Rack
Sub-total
MDP5 (Bldg. 13,
14 & 15) to
Nearest Pole
8.0 mm2 THW
Wire, Stranded
(Hot)
8.0 mm2 THW
Wire, Stranded
(Neutral)
3.5 mm2 THW
Wire, Stranded
(Ground)
Connector,
Compression
Two Spool
 STEEL
ELECTRICAL
POST
feet
Electrical
Complete

and

feet

DIRECT COST
INDIRECT COST
_% of (I-
Gen.Req.)
TAX 5% of (I+II)
TOTAL

163
165
167

…………91
 We have examined and have no reservation to the Bidding Documents, including Addenda,

We offer to execute the Works for this Contract in accordance with the Bid and Bid Data

information];
information];

Our Bid shall be valid for a period of [insert number] days from the date fixed for the Bid

If our Bid is accepted, we commit to obtain a Performance Security in the amount of

ance of the

Our firm, including any subcontractors or suppliers for any part of the Contract, have

We are not participating, as Bidders, in more than one Bid in this bidding process, other

Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers for any

We understand that this Bid, together with your written acceptance thereof included in
ntil a formal

Bid or any other

authorized

m, including
he“Entity”) and

entification
epted the Bid for
ractor for the

In this Agreement, words and expressions shall have the same meanings as are

The following documents shall be attached, deemed to form, and be read and
construed as integral part of this Agreement, to wit:
General and Special Conditions of Contract;
Drawings/Plans;
Specifications;
Invitation to Bid;
Instructions to Bidders;
Bid Data Sheet;
Addenda and/or Supplemental/Bid Bulletins, if any;
Bid form, including all the documents/statements contained in the

Eligibility requirements, documents and/or statements;

Performance Security;
Notice of Award of Contract and the Bidder’s conforme thereto;
Other contract documents that may be required by existing laws and/or

In consideration of the payments to be made by the Entity to the Contractor as

 The Entity hereby covenants to pay the Contractor in consideration of the

the
the

should be attached

[Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address
depose and state

If a partnership, corporation, cooperative, or joint venture: I am the duly authorized

and designated representative of [Name of Bidder] with office address at [address of
Bidder];

Select one, delete the other:

 If a sole proprietorship: As the owner and sole proprietor or authorized representative
of [Name of Bidder], I have full power and authority to do, execute and perform any
and all acts necessary to participate, submit the bid, and to sign and execute the ensuing
contract for [Name of the Project] of the [Name of the Procuring Entity] [insert “as
shown in the attached duly notarized Special Power of Attorney” for the authorized
representative];

If a partnership, corporation, cooperative, or joint venture: I am granted full power and

authority to do, execute and perform any and all acts necessary to participate, submit
the bid, and to sign and execute the ensuing contract for [Name of the Project] of the
[Name of the Procuring Entity], accompanied by the duly notarized Special Power of
Attorney, Board/Partnership Resolution, or Secretary’s Certificate, whichever is
applicable;

[Name of Bidder] is not “blacklisted” or barred from bidding by the Government of

the Philippines or any of its agencies, offices, corporations, or Local Government
Units, foreign government/foreign or international financing institution whose
blacklisting rules have been recognized by the Government Procurement Policy
Board;

Each of the documents submitted in satisfaction of the bidding requirements is an

authentic copy of the original, complete, and all statements and information provided
therein are true and correct;

[Name of Bidder] is authorizing the Head of the Procuring Entity or its duly
authorized representative(s) to verify all the documents submitted;

Select one, delete the rest:

If a sole proprietorship: The owner or sole proprietor is not related to the Head of the
Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical
Working Group, and the BAC Secretariat, the head of the Project Management Office
or the end-user unit, and the project consultants by consanguinity or affinity up to the
third civil degree;

If a partnership or cooperative: None of the officers and members of [Name of

180

and Awards
civil degree;

[Name of Bidder] complies with existing labor laws and standards; and

[Name of Bidder] is aware of and has undertaken the following responsibilities as a

ation of the

he Project].

[Name of Bidder] did not give or pay directly or indirectly, any commission, amount,

t project or

were identified by
Notarial Practice
[insert type of government
hereon, with no.
___ at ______.
ed by a Bid Security, which

g for any contract with any

ng Order; and, (b) I/we
he Use of Bid Securing
procuring entity for the
ion under Sections
t prejudice to other legal

d on the following

ant to your request;

notice to such effect,

d a waiver to

e Bid, and I/we

day of [month] [year]

ere identified by me
arial Practice (A.M.
nt identification

fic information
pan International

Bid Data Sheet

II. Bid Data Sheet

e World Bank

sary to address
ugh the Bid Data
changes in the
of Contract.

period of at
decide whether

Advertised at least once in a newspaper of general nationwide circulation which has

Posted continuously in the Philippine Government Electronic Procurement System

vertisement in a
that cannot post its
ments in a newspaper

Posted at any conspicuous place reserved for this purpose in the premises of the

on to Bid should

The date of availability of the Bidding Documents, which shall be from the time

The place where the Bidding Documents may be acquired or the website where

The deadline for the submission and receipt of bids; and (d)

The information
and in particular

fic information
or each specific
nts specific to
t, the applicable
will apply to the

Information that specifies and complements provisions of Section II. Instructions to

Amendments and/or supplements, if any, to provisions of Section II. Instructions to

ended to assist
corresponding

requirements
ntity’s country,
aspects should

Information that complements provisions of Section IV. General

Amendments and/or supplements to provisions of Section IV.

nd purpose of
rporated herein.

MARK NOT DEFINED.

ERROR! BOOKMARK NOT DEFINED.

ROR! BOOKMARK NOT DEFINED.
ERROR! BOOKMARK NOT DEFINED.
ERROR! BOOKMARK NOT DEFINED.
 The Government of the Philippines (GoP) [has received/has applied for/intends to
[Loan//Grant] from the

The [insert name of Procuring Entity] now invites bids for [insert brief description of

eted, within
le bidder is
5, Section II.

Bidding will be conducted in accordance with relevant procedures for open competitive

ntract shall
determined

implied that

Interested bidders may obtain further information from [insert name of the Procuring

A complete set of Bidding Documents may be acquired by the interested bidders on

s, pursuant

on of project, and other

nt in pesos]4.}
ebsite of the
cable fee for

The [insert name of the Procuring Entity] will hold a Pre-Bid Conference5 on [insert

Bids must be duly received by the BAC Secretariat at the address below on or before

ose to attend

[Insert such other necessary information deemed relevant by the Procuring Entity]

The [insert name of the Procuring Entity] reserves the right to accept or reject any bid,

For further information, please refer to:

d mailing/courier costs,
he latest Guidelines

rocuring Entity may not

or
Asian Development Bank Bid Data Sheet

The Procuring Entity is [insert name of Procuring Entity].

The name of the Contract is [insert the name of the contract].
The identification number of the Contract is [insert identification number of
the contract].

The Funding Source is the Asian Development Bank (ADB) through [indicate
the Loan/Grant/Financing No.] in the amount of [insert amount of funds].

The name of the Project is [Insert the name of the project]

Payments by the Foreign Funding Source will be made only at the request of
the Procuring Entity and upon approval by the Funding Source in accordance
with the terms and conditions of the Loan {[or Grant, or Financing]}
(hereinafter called the "Financing Agreement")
and

will be subject in all respect to the terms and conditions of that Financing
Agreement and the applicable law. No party other than the Procuring Entity
shall derive any rights from the Financing Agreement or have any claim to
the funds.

192

“corrupt practice” means the offering, giving, receiving, or

“fraudulent practice” means any act or omission, including a

“coercive practice” means impairing or harming, or

“collusive practice” means an arrangement between two or

“obstructive practice” means

(b) making false statements to

access to information; and

Anticorruption Policy, including

(b)
will reject a proposal for award if it determines that the Bidder
recommended for award has, directly or through an agent, engaged in
corrupt, fraudulent, collusive, coercive, or obstructive practices or
other integrity violations in competing for the Contract;
will cancel the portion of the financing allocated to a contract if it
determines at any time that representatives of the Borrower or of a
beneficiary of ADB financing engaged in corrupt, fraudulent,
collusive, coercive, or obstructive practices or other integrity
violations during the procurement or the execution of that contract,
without the Borrower having taken timely and appropriate action
satisfactory to ADB to remedy the situation;

will impose remedial actions on a firm or an individual, at any time,

in accordance with ADB’s Anticorruption Policy and Integrity
Principles and Guidelines (both as amended from time to time),
including declaring ineligible, either indefinitely or for a stated period
of time, to participate in ADB-financed, administered, or supported
activities or to benefit from an ADB-financed, administered, or
supported contract, financially or otherwise, if it at any time
determines that the firm or individual has, directly or through an
agent, engaged in corrupt, fraudulent, collusive, coercive, or
obstructive practices or other integrity violations; and

(e) will have the right to require that a provision be included in bidding
documents and in contracts financed by ADB, requiring Bidders,
suppliers, and contractors to permit ADB or its representative to
inspect their accounts and records and other documents relating to the
bid submission and contract performance and to have them audited by
auditors appointed by ADB.

Eligible Bidders are as described in ADB Procurement Guidelines as stated

in the Financing Agreement and as described on ADB’s web page
www.adb.org

An Eligible Bidder shall be deemed to have the nationality of a country if it

is a citizen or constituted or incorporated, and operates in conformity with the
provisions of the laws of that country.

Eligible Bidders are as described in ADB Procurement Guidelines as stated

in the Financing Agreement and as described on ADB’s web page
www.adb.org.

Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Bid Data Sheet

194

Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet

The first envelope shall contain the following eligibility and technical
documents:

a. Eligibility Requirements
Registration Certification of the Company;

ii. List of relevant contracts that comply to the experience requirement

as specified in ITB Clause 5.4; iii. Audited financial statement for the
past two years;

iv. In case of Joint Venture, the JV Agreement, if existing, or a signed

statement from the partner companies that they will enter into a JV in
case of award of contract;

b. Technical Documents

(To Be Revisited)

195

v. Project Requirements, which shall include the following: (v.1) List

of contractor’s personnel (e.g., Project Manager, Project Engineers,
Materials Engineers, and Foremen), to be assigned to the contract to
be bid, with their complete qualification and experience data; and

(v.2) List of contractor’s major equipment units, which are

owned, leased, and/or under purchase agreements, supported by
proof of ownership, certification of availability of equipment
from the equipment lessor/vendor for the duration of the project;

vi. Bid Security or a Bid Securing Declaration as required in the ITB

18;

vii. Sworn statement in accordance with Section 25.3 of the IRR of RA

9184 and using the form prescribed in Section VIII. Bidding Forms;
and

viii. Credit line from a Universal or Commercial Bank extended in favor

of the bidder if awarded the contract for the project.

Foreign bidders may submit the equivalent documents, if any, issued by the
country of the foreign bidder.

Foreign bidders may submit their valid Philippine Contractors Accreditation

Board (PCAB) license or special PCAB License in case of joint ventures, and
registration for the type and cost of the contract for this Project as a
precondition for award as provided in the Financing Agreement.

and
 196

Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet

The BAC shall open the bids in public on [insert date and time of bid opening],

During bid opening, if the first envelope lacks any of the documents listed in

The BAC shall immediately open the financial proposals in the second

ABC does not apply as ceiling for bid prices.

Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Special Condition of Contract

Instruction is the same as the GoP Special Condition of Contract

Instruction is the same as the GoP Special Condition of Contract

Instruction is the same as the GoP Special Condition of Contract
Instruction is the same as the GoP Special Condition of Contract
Instruction is the same as the GoP Special Condition of Contract
Instruction is the same as the GoP Special Condition of Contract
Instruction is the same as the GoP Special Condition of Contract
Instruction is the same as the GoP Special Condition of Contract
Instruction is the same as the GoP Special Condition of Contract

The Contractor shall be primarily and solely responsible for the acts, defaults,
and negligence of any subcontractor.

Instruction is the same as the GoP Special Condition of Contract

Instruction is the same as the GoP Special Condition of Contract

In case the Contractor fails to comply with the preceding paragraph, the
Procuring Entity shall forfeit its performance security. All payables of the
GoP in the Contractor's favor shall be offset to recover the costs.

Instruction is the same as the GoP Special Condition of Contract

Instruction is the same as the GoP Special Condition of Contract

In case it is determined prima facie by the Procuring Entity that the Contractor
has engaged, before or during the implementation of the contract, in unlawful
deeds and behaviors relative to contract acquisition and implementation, such
as, but not limited to, corrupt, fraudulent, collusive, coercive and obstructive
practices as defined in ITB Clause 3.1(a)

Instruction is the same as the GoP Special Condition of Contract

Instruction is the same as the GoP Special Condition of Contract
Instruction is the same as the GoP Special Condition of Contract
Instruction is the same as the GoP Special Condition of Contract

198

The Funding Source is the Asian Development Bank through [indicate the
Loan/Grant/Financing No.] in the amount of [insert amount of funds].

Instruction is the same as the GoP Special Condition of Contract

Materials and equipment delivered on the site but not completely put in place
shall be included for payment.

If the Procuring Entity delays payment, the Contractor shall be paid interest
on such payment. Interest shall be calculated from the date by which the
payment should have been made up to the date when the late payment is
made at the annual rate of [insert percentage rate].

Instruction is the same as the GoP Special Condition of Contract

Instruction is the same as the GoP Special Condition of Contract
World Bank Bid Data Sheet

The Procuring Entity is [insert name ].

The name of the Contract is [insert the name of the contract].
The identification number of the Contract is [insert identification number of
the contract].
The Funding Source is World Bank through
Agreement No.] in the amount of [insert amount of funds].
The name of the Project is [Insert the name of the project]

The World Bank Guidelines on Anti-Corruption, as stated in the Financing

Agreement and as annexed to the World Bank Standard Conditions of Contract,
shall be adopted.

The Financing Agreement provides that procurement shall follow the Bank’s
Procurement Guidelines and Section 1.8 thereof permits the participation of
firm from all countries except for those mentioned in Section 1.10 thereof.

199

The Financing Agreement provides that procurement shall follow the Bank’s
Procurement Guidelines and Section 1.8 thereof permits the participation of
firm from all countries except for those mentioned in Section 1.10 thereof.

Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet

During Bid opening, if the first bid envelope lacks any of the following
documents, the bid shall be declared non-responsive.

200

The first envelope shall contain the following eligibility and technical
documents:

a. Eligibility Requirements

Registration Certification of the Company;

List of relevant contracts that comply to experience requirement as

specified in ITB Clause 5.4; iii. Audited financial statement for the past 2
years;

iv. In case of Joint Venture, the JV Agreement, if existing, or a signed

Statement from the partner companies that they will enter into a JV in case of
award of contract.

b. Technical Documents
v. Project Requirements, to include:

(e.g. Project Manager, Project

Engineers, Materials Engineers, and Foremen). To be assigned to the contract
to be bid, with their complete qualification and experience data; and

(v.2) List of contractor’s major equipment units, which are owned, leased
and/or under purchase agreements, supported by proof of ownership,
certification of availability of equipment from equipment lessor/vendor for
the duration of the project; vi. Bid Security or Bid Securing Declaration as
required in ITB 18;

Sworn statement in accordance with Section 25.3 of the IRR of RA

9184 and using the form prescribed in Section VIII. Bidding Forms.

Credit line from a universal or commercial bank extended in favor of

the bidder is awarded the contract for the project.

Foreign bidders may submit the equivalent documents, if any, issued by the
country of the foreign bidder.

Foreign bidders may submit their valid Philippine Contractors Accreditation

Board (PCAB) license or special PCAB License in case of joint ventures, and
registration for the type and cost of the contract for this Project as a
precondition for award as provided in the Financing Agreement, and ITB Nos.
12.1(b)(ii.2) and 12.1(b)(iii.3)

Instruction is the same as the GoP Bid Data Sheet

ABC does not generally apply as a ceiling for bid prices.

201

However, subject to prior concurrence by the World Bank, a ceiling may be

applied to bid prices provided the following conditions are met:

Bidding Documents are obtainable free of charge on a freely

accessible website. If payment of Bidding Documents is required by the
procuring entity, payment could be made upon the submission of bids.

The procuring entity has procedures in place to ensure that the ABC
is based on recent estimates made by the engineer or the responsible unit of
the procuring entity and that the estimates are based on adequate detailed
engineering (in the case of works) and reflect the quality, supervision and
risk and inflationary factors, as well as prevailing market prices, associated
with the types of works or goods to be procured.

The procuring entity has trained cost estimators on estimating prices

and analyzing bid variances. In the case of infrastructure projects, the
procuring entity must also have trained quantity surveyors.

The procuring entity has established a system to monitor and report

bid prices relative to ABC and engineer’s/procuring entity’s estimate.

The procuring entity has established a monitoring and evaluation

system for contract implementation to provide a feedback on actual total
costs of goods and works.
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet

202

The BAC shall open the bids in public on {insert date and time of bid
opening}, at {insert place of bid opening}.

The time for the bid opening shall be the same as the deadline for receipt of
bids or promptly thereafter. Rescheduling the date of the opening of bids shall
not be considered except for force majeure, such as natural calamities. In re-
scheduling the opening of bids, the BAC shall issue a Notice of
Postponement to be posted at the PhilGEPS’ and the Procuring Entity’s
websites.

During Bid opening, if the first envelope lacks any of the documents listed in
World Bank BDS 12.1, the bid shall be declared non-responsive but the
documents shall be kept by the Procuring Entity.

The financial proposals in the second envelope of all the bidders shall be read
for record purposes. The first and second envelopes shall not be returned to
the bidders.

ABC does not generally apply as a ceiling for bid prices; unless the
conditions mentioned in ITB No. 13.2 are obtaining and that there is prior
World Bank concurrence.

Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Bid Data Sheet

203
t of the GOP as
________, except GCC

The World Bank’s Guidelines On Preventing and Combating Fraud and

The World Bank is the Funding Source through Loan Agreement No.____.

The Funding Source is the World Bank.

on of Un-

Php 1,702,836.12 90 calendar days

2020

dures using
2016 Revised

below from
ed bidders
& December
yment of the
Guidelines

website of the

The DepEd Baybay City Division will hold a Pre-Bid Conference on

9:00 am at the new Baybay City Division Office

below on or
d by a bid
ITB Clause

aybay City

w. Late bids

nd all bids,

RR, without
 A. General

as bidders and
reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices
o participate

ocuments shall

(TWG),
e eligible to
ng Capacity
statement in
 Services other
l taken under

ortions of the

B Clause 12

Works will be

Contents of Bidding Documents

he venue and
at they fully

ents shall be

retation of any

al/Bid Bulletin,
Preparation of Bids

the Bid: Eligibility and Technical

12.1. Unless otherwise indicated in the BDS, the first envelope shall contain the following
eligibility and technical documents:
Eligibility Documents -
Class “A” Documents
bid shall contain

C shall not be
scribed in the

he Contract,

rovided in the

e shall be made
all not exceed

ity period, the

(Not less than the Percentage of

the ABC)

draft/guarantee
irrevocable letter of credit issued
by a Universal or Commercial
Bank: Provided, however, that it
be confirmed
Bank Draft/
eligibility requirements containing
false information or falsified documents;

if the successful Bidder:

fails to sign the contract in accordance with ITB Clause 31;
(ii) fails to furnish performance security in accordance with ITB Clause
d duly marking

BDS shall be
n the bidding

Submission and Opening of Bids

Bids must be received by the Procuring Entity’s BAC at the address and on or before the

escribed by
and shall not

me the late bid

MODIFICATION” or “FINANCIAL
ssion, the BAC

Evaluation and Comparison of Bids

s Secretariat

uring Entity’s

the Procuring

y a Bidder in
Entity shall

valuation of
Bid passes all

etermination
ght to reject

dding when:
ract shall be
der that its bid

the successful

dder within

(Not less than the Percentage of the

Total Contract Price)
draft/guarantee or

confirmed or

Thirty percent (30%)

duly
Description

of the
2% of ABC], in a form of
wing order of

be the binding

Republic of

all be effective

Contractor

lause 5.1, the

any person

Date and shall

e a member

rs shall abide
l be forfeited

curing Entity

d returned to
for each day
 have been

Contractor.

o comply with
- Where Structural Defects/Failures arise due to faults

- In cases where Structural Defects/Failures are due to

 be confirmed or

or’s liability
e Philippines.

en issued, the
n and maintain,
he works are
days through
 (iv) any other

diately, make

ation of this
 period from

een the parties

ct covered by
Appropriation

epresentative
e Procuring
lause 13, the
y of the said

ndicated in

actor on forms

ed Dayworks

Procuring
e for approval

Work shall

the Procuring

Management
ontractor’s
actor of any

fore the end

days notice

e Contractor

which shall

d acceptance

nt equal to the
nstrument by

ract Price as

lished. Such

ross amounts

he Contractor

will not be
 include the valuations of approved variations.
41.4. The Procuring Entity’s Representative may exclude any item certified in a
previous certificate or reduce the proportion of any item previously certified in
any certificate in the light of later information.

erred to as the

ptance of the
ght to suspend

ntract by the
or because of

days from the

7 or 18, the

ircumstances

(a) ordinary

ctivities fall
n to support

ys considered

oved by the
e the cost of
regulations,

e a certificate
ill do so upon
(7) days from

e required,

he dates stated
es and permits

he work and
he sign layout
subcontractors,
s or replacement

soon as it is
o make several

as the Project
UTILITIES EXCAVATION
 AASHTO -
Transportation Officials.
T88
T90 -

2.3 ASTM
C33
D1556

D1557

SUBMITTALS

ater running

:
:
: ASTM D1557
onstruction limit
perly marked
d submitted
mum nominal
provide the

ed by ASTM

s of the fine
or different usage
n accordance with

table for the

Slump for vibrated concrete shall be minimum of 2 inch to a maximum of 4 inch as

determined by ASTM C143.
BATCHING, MIXING, and TRANSPORTING CONCRETE
Batch Plant
ips inserted
 ation in excess of

specified hereinafter
ent air and mortar
se materials shall
d holes left by the
es shall be packed

measures shall be

grout composed by
s passing number
t shall be scraped
f fog spray during

se aggregate visible.
recommended by
nish that is uniform
covering the
bbing or light sand

he drawing and in

mechanical injury
nting material used

the required
r hand finish.

ith a straight

raffic broom
Bars: ASTM A615 Grade 60 and Grade 40, 40.
Bar Mats: ASTM A184, of mesh and bar size indicated on the drawings
Welded Fabric Wire: ASTM A4976, or mesh and bar size indicated on the drawings.
ASTM A82
Bar Supports: Comply with CRS - WCRSI “ Manual of Standard Practice”
” in diameter.
2 days
2 days
2 days
14 days
14 days
14days
w openings;

” thick tinted polish plate glass as

WATERPROOFING

(250mm) unless otherwise shown on the drawings

m and elevator

s colored floor

rom defects of

blished firms
ROOFING WORKS

PAINTING
• Plywood walls (painted) give: (Roller Painted)
1 Coat flat wall enamel washable paint after which putty all over and sa
1 Coat interior Primer Sealer
1 Coat paint (Flat Enamel Paint)
Plywood ceiling give: (Roller Painted)
1 Coat Flat Enamel Paint
1 Coat Sealer
1 Semigloss Enamel Paint
Cement plaster and sunblasted finish over concrete and hollow concre
1 coat interior primer sealer coats Flat Wall enamel washable
nailing strips
Plywood
For interior plywood, use class B plywood whose species and thickness conform to
schedule and drawings.
Finish Hardware

Workmanship
Make all wood finish and millwork true to details clean and sharply defined.
Set panels to allow free movement in case of swelling shrinkage.
Conceal means of fastening various parts together.
WOOD DOORS
In the interpretation of these structural plans, indicated dimensions shall govern and
distances or sizes shall not be scaled for construction purposes.
In cases of conflict in details or dimensions between the Architectural and Structural
Plans, refer to the Engineer or his authorized representative for final decision.
In cases of conflict between the Structural Plans and the General Notes and
Specifications, the Plans shall govern.
The design loads unless otherwise specified in the structural plans are as follows:
150 pcf Partitions (As reflected on plan)

Ceiling Utilities/Mechanical/Electrical/ Plumbing

The design live loads unless otherwise specified in the plans are 50 psf:
40 psf
100 psf
20 psf
han 500 psi

Concrete shall be maintained in a moist condition for at least 7 days after placing. Wet

Unless otherwise indicated in the drawings, the minimum 28-day cylinder compressive

------------------------------------------ fc’ = 3000 psi

- + 6mm
- + 9mm
- +12mm
- 6mm per 3.0 meters

6mm per 3.0 meters

- +50mm
10mm
12mm
16mm
20mm
25mm
28mm
32mm
36mm

Minimum diameter of bend measured on the inside of the bar shall be as follows :
- 6 bar diameter
- 8 bar diameter
- 10 bar diameter
the absence

ation of any

All materials shall conform to the standard listed below:

- ANSI A21.6
- ANSI A21.6
-
- ASTM A - 338
- ASTM - D

- ASTM A - 53, Schedule 40

Reinforced concrete culvert, storm drain and sewer p- ASTM C 76-84
- ASTM C150 - 86 Type I
ASTM A496

PIPE AND FITTINGS MATERIALS

GIP Sch. 40 PVC Sanitary II
Standard Series 1000
X (indoor)
X
(Sch.20)
X

Galvanized Iron Pipe

Polyvinyl Chloride Pipe
Cast Iron Pipe
Copper Pipe

Stem Body

Iron with

- Bronze
Trim

- All Bronze

Iron with
Rising Bronze

OS&Y All Bronze

- IBBM
Strainer or approved

Storm Drain
Recessed lifting eyes.
 , a sufficient

mitted to the

one with the

nd the pipes

be replaced
osed to view

ong - sweep
ack and set
) larger than

d clod water
st concrete

LEAKAGE RATE
Kg/cm2 Liters/Hour
3.50 1.45
5.30 1.75
7.00 2.05
8.80 2.30
10.50 2.50
14.00 2.90
- Blue
- Blue with Red bands at 1.00m on center
- Gray Green
- Orange
- Black
- Gray
General
he drawing.

plumbing plans
wings as the
Architect after

ned by him. The

ut extra cost to
electric trade

n all details,
mpleted, and
t on surfaces
m to a minimum.

op coat of paint

ed and welded

e acceptance of
 Date:
Budget Allocation:

Completion Period:

Electrician Laborer

Megger Tester

% of Total Unit

lot
RCUIT BREAKER (MCB)
lot
lot

lot
lot
lot
lot
lot

lot
UNIT QTY

lot 1.00

lot 1.00
lot 1.00
lot 1.00

lot 1.00

AERIAL (POWER DISTRIBUTION) CABLE, TRANSFORMER & SERVIC

pc 1.00

pc 1.00
pc 2.00
pc 1.00
pc 1.00
pc 8.00

pc 16.00
pc 2.00

pc 1.00

pc 2.00

pc 1.00
ft 7.00
lm 2.00

lm 3.00

pc 1.00
pc 2.00
pc 4.00

lm 390.00

lm 390.00

lm 390.00

set 1.00

pc 1.00

pc 1.00

pc 5.00

pc 1.00
pc 1.00

pc 1.00

pc 5.00
lm 115.00
set 5.00
set 1.00

set 5.00
40A,

and

UNIT QTY UNIT COST

pc 10.00

pc 30.00
pc 30.00

lm 40.00

lm 40.00

lm 40.00

pc 2.00

set 11.00

lm 30.00

lm 30.00

lm 30.00

pc 2.00

set 7.00
lm 35.00

lm 35.00

lm 35.00

pc 2.00

set 8.00

lm 45.00

lm 45.00

lm 45.00

pc 2.00

set 9.00

lm 40.00

lm 40.00

lm 40.00

pc 2.00

set 9.00
Steel
Post pc
with

Steel
Post
with
and pc
cluding Addenda,

d and Bid Data

ixed for the Bid

amount of

ntract, have

process, other

pliers for any

f included in
 (for the Entity)
(for the Contractor).

at [Address

[address of
presentative
erform any
te the ensuing

ull power and

ate, submit
ject] of the
al Power of
hichever is

on provided

Head of the
e Technical
ment Office
ity up to the
on, amount,
Any important
 [state the foreign government/foreign or

scription of

en competitive

e Procuring
5 on [insert

n or before

eject any bid,

the Authorized
(a) deliberately destroying,

investigation or from pursuing the investigatio(e)

materially impeding ADBʼs contractual rights of audit or

“integrity violation" is any act which violates ADB’s

(i) to (v) above and the
Instruction is the same as the GoP Bid Data Sheet
This shall include the following document:
1) Priced Bill of Quantities
(To Be Revisited- the GOP’s requirements of detailed estimates and
cashflow/payment schedule)
ABC does not apply as ceiling for bid prices

Instruction is the same as the GoP Bid Data Sheet

Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
Instruction is the same as the GoP Bid Data Sheet
[indicate the Financing
or

or
The Government of the Philippines (GOP) CY 2020 GAA under BEFF
Department of Education in

Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices

3.1(b) The Procuring Entity and/or the Funding Source will reject a proposal for
award if it determines that the bidder recommended for award has engaged
Five Percent (5%)
American Association of States Highways and

- Mechanical Analysis of Soils

Determining the Plastic Limit and Plasticity
Index of Soils
- American Society for Testing and Material
- Concrete Aggregates
- Density of Soil - in - Place by the Sand - Cone
Method
- Moisture Dust Density relations of soils, using
ten-pound rammer and eighteen-dust inch crop.

AASHT T88
AASHTO T90
fter which putty all over and sand smooth

er concrete and hollow concrete blocks, give:

20 psf (minimum)
25 psf
5 psf
ASTM a 53 Standard, Schedule 40

1784, CS 256 for water

Cast Iron CU Type

Pipe (CIP) L

X
X

Connection Standards Remarks

AWWA
Flanged c.500-71

Female Federal
Threaded WW-V-58

Flanged AWWA

c.500-71

Specs
Female WW-V-58
Threaded
For use with
AWWA - pumping
install.
Liters/2Hour
2.90
3.50
4.10
4.60
5.00
5.80
Engineering and Administrative Overhead:
Approved Budget for Contract:
90 calendar days
Minimum Required Manpower:
Electrical Engineer Safety Officer Mason Master Electrician

Minimum Required Equipment:

Air/ Electrical Jack Hammer
Clamp Tester

Crimping
Quantity Total Cost Remarks

1.00

1.00
1.00

1.00
1.00
1.00
1.00
1.00

1.00
 UNIT COST TOTAL COST
MATERIAL LABOR MATERIAL LABOR

LE, TRANSFORMER & SERVICE

1 of 2
TOTAL COST

MATERIAL LABOR MATERIAL LABOR

 1.00

12.00
 the amount of

ce will reject a proposal for

for award has engaged
GRAND
TOTAL
GRAND
TOTAL