Checklist for visa application |
Tourism, visiting family and friends
Applications should be submitted in person (also babies and children) and the following documents
must be submitted:
For every document, you must provide the original and one copy.
The documents are to be presented in (or translated to) Dutch, English, French or Spanish.
The documents submitted will not be returned. Only the travel document will be returned.
1. Application
1.1 A completed and signed Schengen visa application form.
Yes
No
Remarks
2. Travel Documents
2.1 A passport or other travel document.
Yes
No
Remarks
2.2 A copy of all pages of the passport.
Yes
No
Remarks
Please note:
• Your passport or travel document must be valid for at least 3 months from the date on
which you leave the Schengen area.
• Your passport or travel document must have at least 2 empty visa pages.
• Your passport or travel document cannot have been issued more than 10 years ago.
2.3 If the applicant is a minor:
If the minor travels with only parent only, written consent of the other parent or guardian,
except in cases of a parent having the care or custody alone*;
Yes
No
Remarks
Official documents marked with * must be recent (maximum 3 months old) and legalised by the competent local authority
and must be translated (+ translation legalised) in an official language of the embassy or consulate where the application is
lodged or in another language accepted by the embassy or consulate.
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If the minor travels alone (without parents), written consent of both parents or guardians
having the care and custody of the applicant*;
Yes
No
Remarks
Birth certificate of the applicant*;
Yes
No
Remarks
Copies of the ID cards of the parents*.
Yes
No
Remarks
3. Evidence of legal residence
3.1 Evidence of legal residence in the country you are applying from, e.g. a passport, visa or
residence permit and a copy of work permit (if applicable). Residence permit should be
valid for at least 3 months after departure from Schengen.
Yes
No
Remarks
4. Photo
4.1 A passport photo that meets Dutch passport requirements. This photo cannot have been
taken more than 6 months ago and must bear a clear resemblance.
See: photo guidelines.
Yes
No
Remarks
5. Proof of travel
Note: make travel reservations which you can cancel, in case your visa request will be refused.
5.1 Proof of lodging: hotel reservations, rental of holiday home, campus residence reservation
or if stay with a family member or friend, proof of private accommodation (invitation) from
the host. See proof of sponsorship form
Yes
No
Remarks
Official documents marked with * must be recent (maximum 3 months old) and legalised by the competent local authority
and must be translated (+ translation legalised) in an official language of the embassy or consulate where the application is
lodged or in another language accepted by the embassy or consulate.
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5.2 Flight reservation of return or round ticket. The applicant will have to show proof of return
travel when entering the Schengen Area.
Yes
No
Remarks
5.3 Certificate of the travel agency confirming the booking of an organised trip or any other
appropriate document indicating the envisaged travel plans;
Yes
No
Remarks
5.4 If the applicant is visiting relatives:
• Certificate of the existence of family relations*;
• If the applicant is married, marriage certificate*.
Yes
No
Remarks
6 Proof of financial means
6.1 Original bank account statements (company or individual) on the turnover during the last
three months. In addition:
If the applicant is employed:
• The last three payslips;
• Labour contract or recent employer statement;
• Approval for holidays.
Yes
No
Remarks
If the applicant is a company owner or self-employed:
• Certificate of registration of the company* ;
• Statement of taxes payment.
Yes
No
Remarks
If the applicant is retired:
• Pension statements.
Yes
No
Remarks
Official documents marked with * must be recent (maximum 3 months old) and legalised by the competent local authority
and must be translated (+ translation legalised) in an official language of the embassy or consulate where the application is
lodged or in another language accepted by the embassy or consulate.
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Other means:
• Remittances;
• Credit cards;
• Regular incomes generated by property.
Yes
No
Remarks
If the applicant is sponsored and /or hosted in a private accommodation
• Applicants’ proof of sponsorship / private accommodation by means of national form.
See proof of sponsorship form
• Original invitation/guarantee letter;
• Copy of the passport or national identification card of the sponsor/host;
• Copy of the residence permit, if the sponsor/host is foreigner (not a national of the
Netherlands);
• Bank account statements on the turnover during the last three months of the
sponsor/host when its/his/her financial means are not proven otherwise.
Yes
No
Remarks
7 Proof integration
7.1 Proof of integration into the country of residence: Household registration record (Hộ khẩu
Gia đình)*.
Yes
No
Remarks
8. Proof of health insurance
8.1 The insurance policy has been taken out in your name.
Yes
No
Remarks
8.2 Your insurance is valid throughout the Schengen area and for the duration of your
stay.
Yes
No
Remarks
Official documents marked with * must be recent (maximum 3 months old) and legalised by the competent local authority
and must be translated (+ translation legalised) in an official language of the embassy or consulate where the application is
lodged or in another language accepted by the embassy or consulate.
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8.3 At least € 30.000 of medical costs are reimbursed, including hospital care, emergency
treatment and repatriation (including in the event of death).
If your insurer will not provide an official document of this nature, you should take out
travel insurance with appropriate medical coverage for this trip with one that does.
Yes
No
Remarks
9. Visa
9.1 A visa, residence permit or passport which gives entry to your final destination after your
visit to the Schengen area.
Yes
No
Remarks
10. Payment
10.1 Payment of the visa fee.
Yes
No
Remarks
Please be aware of the following:
• You will not have your passport in your possession during the process of the visa application.
• An application without the complete set of documents according to the above mentioned checklist
may result in a rejection of your visa application.
• In case of refusal, visa fees are not refundable.
List of documents to be presented by visa applicants from Vietnam according to the Commission Implementing Decision of
4-8-2011 by the European Commission, in conformity with the list of supporting documents.
Official documents marked with * must be recent (maximum 3 months old) and legalised by the competent local authority
and must be translated (+ translation legalised) in an official language of the embassy or consulate where the application is
lodged or in another language accepted by the embassy or consulate.
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