Undergraduate

 Research  Budget  Proposal           Academic  year:_______  

              Semester  (circle):    Fall   Spring   Summer  
 
Name:  ______________________________________  
Cornell  ID:  ___________________________________  
Date:  _______________________________________  
 
Expenses:  
Travel:  
Transportation:     $_________  
Hotel:       $_________  
Restaurant  meals:   $_________  
 
Supplies:       $_________  
Equipment:       $_________  
 
Other  (specify):  ___________:   $_________  
 
Total:         $_________  
 
If  you  need  to  explain  any  of  the  projected  expenses  above,  please  do  so  here:    
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Eligible  supply  expenses  include  thesis  binding,  photocopies,  lab  supplies,  software,  participant  fees  in  
experiments  or  survey  research,  et  cetera.    Any  equipment  (e.g.,  lab  supplies,  books,  software,  digital  
recorders,  or  cameras),  are  considered  Cornell  property  and  must  be  surrendered  to  the  relevant  
department  or  to  the  Office  of  Advising,  172  Goldwin  Smith,  after  the  research  is  completed.    Any  
participant  fees  or  lab  expenses  for  approved  projects  will  be  paid  directly  to  the  relevant  department.  
 
Ineligible  expenses  include  day-­‐to-­‐day  living  expenses  (rent,  groceries).  
   
Rules  for  reimbursement  for  proposed  expenses  
 
When  you  submit  receipts  for  reimbursement,  you  must  include  the  following:  
1.  Cover  sheet  with  name,  address,  telephone  number,  and  the  total  amount  of  the  receipts  you  
are  attaching.  
2. Original,  itemized  receipts,  each  of  which  must  be  taped  onto  a  plain  piece  of  paper.    
Photocopies  will  not  be  accepted.  
Please  submit  receipts  in  person  to  Ms.  Sue  Downes  in  172  Goldwin  Smith  Hall.    If  you  have  questions,  
please  telephone  her  at  607.255.3386  or  email  her  at  smd63@[Link].  
 
1. General  guidelines  for  submitting  receipts:  
a. Date:  Receipts  older  than  6  months  cannot  be  reimbursed.    
b. Sort  the  receipts  by  category  (supplies,  food,  transportation,  copies,  etc.)  and  label  them  
(breakfast,  lunch,  dinner,  toll,  etc.).  
c. Tape  individual  receipts  onto  a  plain  8  ½”  x  11”  piece  of  paper.  
d. Circle  the  dollar  amount  and  date  of  transaction  and,  on  the  piece  of  paper  to  which  the  
receipt  is  taped,  write  what  was  purchased  and  your  name.  
e. All  receipts  must  have  a  purpose  for  your  research.  
f. Receipts  in  foreign  currency  need  to  be  converted  to  $US  dollars.  You  may  obtain  the  
exchange  rate  by  date  by  visiting    [Link]      
 
2. If  you  are  traveling,  contact  Sue  Downes  regarding  the  travel  reimbursement  process.    
3. If  a  department  has  incurred  expenses  for  your  research  such  as  lab  supplies  or  paro  be  used  to  
reimburse  a  department  for  expenses  they  have  incurred  for  you,  contact  Sue  Downes.  
Example:  Chemistry  for  lab  supplies;  Psychology  for  participant  fees  or  supplies.  
 
May  1  of  the  academic  year  in  which  you  perform  the  research,  or  six  months  from  the  date  of  
any  individual  receipt  –  whichever  comes  first  -­‐-­‐  is  the  deadline  for  submitting  all  expenses  for  
reimbursement.