FUNDAMENTAL RULES (DEFINITIONS)

Act : Act means the Government of India Act. (F.R.9 (1))

Administrator: Administrator means an Administrator of Union Territory appointed by the President

under Article 239 of the Constitution and includes the Governor of Assam acting as Agent to the
President in respect of the North-East Frontier Agency. (FR. 9 (1-A))

Allotment: Allotment means grant of a licence to a Government servant to occupy a house owned,
leased or requisitioned by the Government or a portion thereof, for use by him as residence.
(F.R.9(1-B))
Cadre: Cadre means the strength of a service or a part of a service sanctioned as a separate unit.
(F.R.9 (4))

Compensatory allowance: Compensatory allowance means an allowance granted to meet personal

expenditure necessitated by the special circumstances in which duty is performed. It includes a
traveling allowance, but does not include a sumptuary allowance nor the grant of free passage by sea to
or from any place outside India. (F.R. 9 (5))

Duty: (a) Duty includes – (F.R. 9 (6))

(i) service as probationer or apprentice provided that such service is
followed by confirmation; and
(ii) joining time
(b) A Government servant may be treated as on duty—
(i) during a course of instruction or training in India, or
(ii) in the case of a student, stipendiary or otherwise, who is entitled to be appointed
to the service of Government on passing through a course of
training at a Univeristy, College or School in India, during the interval between
the satisfactory completion of the course and his assumption of duties

Fee: Fee means a recurring or non-recurring payment to a Government servant from a source other
than the Consolidated Fund of India, or the Consolidated Fund of a State or the Consolidated
Fund of a Union Territory whether made directly to the Government servant or indirectly through the
intermediary of Government, but does not include ---
(a) unearned income such as income from property, dividends, and interests on securities; and
(b) income from literary, cultural, artistic, scientific or technological efforts and
income from participation in sports activities as amateur. (F.R. 9 (6-A))

Foreign Service: Foreign Service means service in which a Government servant receives his pay
with the sanction of Government from any soruce other than the Consolidated Fund of India or
Consolidated Fund of a State or the Consolidated Fund of a Union territory.
(F.R. 9 (7))

Honorarium: Honorarium means a recurring or non-recurring payment granted to a Government

servant from the Consolidated Fund of India or the Consolidated Fund of a State or the Consolidated
Fund of a Union Territory as remuneration for special work of an occasional or intermittent character.
(F.R. 9 (9))
Joining time: Joining time means the time allowed to a Government servant in which to join a new post
or to travel to or from a station to which he is posted. (F.R. 9 (10))

Leave Salary: Leave salary means the monthly amount paid by Government to a Government servant
on leave. (F.R. 9 (12))

Lein: Lein means the title of a Government servant to hold on regular basis, either immediately or on
the termination of a period or periods of absence, a post, including a tenure post, to which he has been
appointed on regular basis and on which he is not on probation. (F.R. 9 (13))

Local fund: Local fund means (F.R. 9 (14))

(a) revenues administered by bodies which by law or rule having the force of law come under the
control of Government, whether in regard to proceedings generally or to specific matters, such
as the sanctioning of their budgets, sanction to the creation or filling up of particular posts, or
the enactment of leave, pension or similar rules; and
(b) the revenues of any body which may be specially notified by the president as such.

Military Commissioned Officer: Military Commissioned Officer means a commissioned officer other
than -- -(F.R. 9 (16(a)))
i. a departmental commissioned officer;
ii. a commissioned officer of the Indian Medical Department It does not include a warrant
officer.

Military Officer: Military Officer means any officer falling within the definition of Military
Commissioned Officer, or included in sub-clause (i) or (ii) of clause (a) above or any warrant officer.
(F.R. 9 (16 (b))

Ministerial servant: Ministerial servant means a Government servant of a subordinate service whose
duties are entirely clerical, and any other class of servant specially defined as such by general or
special order of the Central Government. (F.R. 9 (17))

Month: Month means a calendar month. In calculating a period expressed in terms of months and
days, complete calendar months, irrespective of the number of days in each, should first be calculated
and the odd number of days calculated subsequently. (F.R. 9 (18))

Officiate: A Government servant officiates in a post when he performs the duties of a post on which
another person holds a lien. The Central Government may, if it thinks fit, appoint a Government servant
to officiate in a vacant post on which no other Government servant holds a lien. (F.R. 9(19))

Overseas Pay: Overseas pay means pay granted to a Government servant in consideration of the fact
that he is serving in a country other than the country of his domicile. (F.R. 9(20))

Pay: Pay means the amount drawn monthly by a Government servant as--- (F.R. 9 (21 (a)))

(i) the pay, other than special pay or pay granted in view of his personal qualifications, which
has been sanctioned for a post held by him substantively or in an officiating capacity, or to
which he is entitled by reason of his position in a cadre; and
(ii) overseas pay, special pay and personal pay; and
(iii)any other emoluments which may be specially classed as pay by the President.

Permanent Post : Permanent post means a post carrying a definite rate of pay sanctioned without limit
of time. (F.R. 9 (22))
Personal Pay : Personal pay means additional pay granted to a Government servant ---
(a) to save him from a loss of substantive pay in respect of a permanent post other than a
tenurepost due to a revision of pay or to any reduction of such substantive pay otherwise
than as a disciplinary measure; or
(b) in exceptional circumstances, on other personal consideration. (F.R. 9 (23))

Presumptive Pay : Presumptive pay of a post, when used with reference to any particular Government
servant, means the pay to which he would be entitled if he held the post substantively and were
performing its duties; but it does not include special pay unless the Government servant performs or
discharges the work or responsibility, in consideration of which the special pay was sanctioned.
(F.R.9 (24))

Special pay: Special pay means an addition, of the nature of pay, to the emoluments of a post or of a
Government servant, granted in consideration of ---
(a) the specially arduous nature of the duties; or
(b) a specific addition to the work or responsibility. (F.R. 9 (25))

Subsistence Grant: Subsistence grant means a monthly grant made to a Government servant who is
not in receipt of pay or leave salary. (F.R. 9 (27))

Substantive pay : Substantive pay means the pay other than specialpay, personal pay or emoluments
classed as pay by the President under Rule 9 (21) (a) (iii), to which a Government servant is entitled on
account of a post to which he has been appointed substantively or by reason of his substantive position
in a cadre. (F.R. 9 (28))

Temporary post : Temporary post means a post carrying a definite rate of pay sanctioned for a limited
time. (F.R. 9 (30))

Tenure Post : Tenure post means a permanent post which an individual Government servant may not
hold for more than a limited period. (F.R. 9 (30-A))

Time Scale: (F.R. 9 (31))

(a) Time-scale pay means pay which, subject to any condition prescribed in these rules, rises by
periodical increments from a minimum to a maximum. It includes the class of pay hitherto known
as progressive.
(b) Time-scales are said to be identical if the minimum, the maximum, the period of increment and the
rate of increment of the time-scales are identical.
(c) A post is said to be on the same time-scale as another post on a time-scale if the two time-scales
are identical and the posts fall within a cadre, or a class in a cadre, such cadre or class having
been created in order to fill all posts involving duties of approximately the same character or degree
of responsibility, in a service or establishment or group of establishments, so that the pay of the
holder of any particular post is determined by his position in the cadre or class and not by the fact
that he holds that post.

Travelling Allowance: Travelling Allowance means an allowance granted to a Government servant to

cover the expenses he incurs in traveling in the interest of the public service. It includes allowances
granted for the maintenance of conveyances, horses and tents. (F.R. 9 (32))
Distinguish between Fee and Honorarium:

Honorarium Fees
1. In terms of FR.9(7) - Honorarium means a 1. In terms of FR.9(6-A) - Fee means a
recurring or non-recurring payment granted to recurring or non-recurring payment to a
a Government servant from the Consolidated Government servant from a source other than
Fund of India or the Consolidated Fund of a the Consolidated Fund of India, or the
State or the Consolidated Fund of a Union Consolidated Fund of a State or the
Territory as remuneration for special work of Consolidated Fund of a Union Territory
an occasional or intermittent character whether made directly to the Government
servant or indirectly through the intermediary
of Government
2. The maximum amount of honorarium 2. The maximum amount of Fees that a
payable to any Government servant should not Government servant can retain in full is limited
exceed Rs.5000 per annum, but the Head of to Rs.1500 in a financial year. If the fees
Circle is empowered to sanction only up to exceeds these limits, one-third of such fees,
Rs.2500 in a year. which is in excess of Rs.1500 shall be remitted
to Government.
3. Honorarium will be sanctioned as special 3. A Government servant may be permitted , if
remuneration for work performed which is this can be done without detriment to his
occasional or intermittent in character and official duties and responsibilities, to perform a
either so laborious or of such special merit as specified service or series of services for a
to justify a special reward. private person or body or for a public body
including a body administering a local fund and
to receive a remuneration therefor, if the
service be material, a non-recurring or
recurring fee.
4. Shall not be sanctioned unless the 4. No G.S. may undertake work for another
sanctioning authority record in writing the Government or a private or public body or a
reasons which in his opinion justify the grant of private person, or accept a fee therefor without
the extra remuneration. the sanction of the Competent Authority, who
certifies that the work can be undertaken by the
Government servant, in writing.
1 These 17
Rules are called C.C.S. (Joining Time) Rules, 1979 and are effective from
8.5.1979. Rule.1
2 Joining time means time allowed to a Govt. Servant in which to join a new post or FR.9 (10) &
to travel to a station to which he is posted. Rule 3(e)
3 Joining Time is admissible to all Govt. Servants on transfer in public interest.
Rule 4(1)
4 Joining Time is not admissible in cases of temporary transfer not exceeding 180
days. Rule 4(1)

5 Joining Time shall commence from the date of relinquishment of charge of the old
post. i.e. :
If charge is made over on Forenoon then same day Rule 5 (1)
If charge is made over on Afternoon then next day
6 Not more than one day Joining Time is allowed in case the transfer doesn’t involve
change of residence. Rule 5(3)

7 When holidays follow(s) Joining Time, the normal Joining Time may be allowed to
have been extended to cover such. Rule 5(4)

8 Joining Time admissible in cases of transfers involving change of residence as per

following schedule: Rule 5(4)

Distance JT admissible (in days)

(in Kms)
JT admissible (in days) (Where journey involves continuous
travel by road for more than 200 Kms)
1000 or less 10 12
More than 1000 12 15
More than 2000 15* 15
* 12 days in cases of travel by air.

9 Distance from old headquarters to new headquarters means distance by direct

route and ordinary mode(s) of travel Rule 5(4)
10 Joining Time can be extended, in contrary to Rule 5(4), upto a maximum of 30 days
by Head of the Department and beyond 30 days by the Department Rule.5(5)

11 Un-availed Joining Time can be added to Earned Leave account provided that such
addition doesn't exceed 300 days and the un-availed Joining Time is due to:
a) the reasons that Govt. Servant is ordered to join without availing full JT
b) the reason that the Govt. Servant proceeds alone to the new station and joins Rule.6(1)
the post without availing full JT and takes his family later within the
permissible period of time for claiming TA for the family

12 Joining Time can be combined with vacation and/or regular leave except casual
leave. Rule.6(2)

13 If a Govt. Servant in transit is directed to proceed to a different place, he shall be

entitled to a fresh spell of Joining Time from that place to his new destination, from Rule.6(3)
the date following the date of receipt of revised orders
14 During Joining Time, the Govt. Servant is entitled to Pay and allowances equal to
Pay and Allowances drawn by him immediately before relinquishment of charge Rule.7
15 During Joining Time, the Govt. Servant is entitled to CCA, HRA, Spl. Pay (if any)
etc. equal to a rate applicable at old station Rule.7

16 During Joining Time, the Govt. Servant is not entitled to conveyance allowance,
permanent Travelling Allowance Rule.7

17 As per Rule.4(1), JT is admissible in transfers of Public interest only.

Therefore no JT is admissible for transfers on own request. Regular leave can be GiO.6 below
granted this situation. Further, no leave is required to avail intervening holidays CCS (JT)
during this situation. Pay for such leave/holidays will be borne by the Department Rules
where Govt. servant joins after his transfer

18 Central Govt. Employees are entitled for Joining Time for appointment to posts
under the Central Government on the results of a competitive examination(s) and/or
interview open to Govt. Servants and others. However temporary Govt. Servants of Rule.4(4)
Central Govt. who have not completed 3 years of regular continuous service, though
entitled to JT would not be entitled to JT pay
19 Increment accruing while on JT will be released on the date on which it accrues,
notionally. The benefit of the increment will however be admissible only from the GIO.12
date on which he reports to duty at new station below FR.26

20 Joining Time counts for increment FR.26(e)

21 Overstayal of JT attracts the provisions of unbecoming of Govt. Servant. Hence it
attracts FR.15(a)(1). Further, the period of such overstayal of JT should be
regularised by grant of leave, if the leave sanctioning authority agrees to do so.
Otherwise, it attracts FR.17.A readwith G.I.D.(1) below FR.18 and the period will
be treated as diesnon
22 The surplus staff transferred from one post to another shall be eligible for joining
time. Rule.4(2)
23 Government servants who are discharged due to reduction of establishment are
entitled for joining time :
- if the orders of appointment to the new post were received by them while
working in the old post.
- if the orders of appointment were received after their discharge from the Rule.4(3)
old post, the break period may be converted into joining time without pay by
the Head of the Department, provided that the break does not exceed 30
days and the Government servant had rendered not less than 3 years
continuous service on the date of his discharge
24 A Government servant proceeding on leave from/to a place in the remote locality or
returning from leave to/from the said place shall be entitled, one in a calendar year, GIO.1 below
to transit time each way to cover the period spent in journey between the said JT Rules
remote locality and the specified station.
25 The above concession is also admissible to a Government servant, while on leave :
- who is domiciled in any part of India other thanthe remote locality
concerned and has been specifically recruited from outside for service in remote -do-
locality;

26 Where the outward journey falls in one calendar year and the return journey falls in
the succeeding year, the concession shall be counted against the calendar year in -do-
which the leave commences.
27 In calculating transit time, holidays falling before or at the end of it shall be
excluded while those falling during the transit time shall be included. -do-
Let’s check :
1. Joining time Rules are effective from
a) 08-05-1978 b) 08-05-1979 c) 08-05-1980 d) 08-05-1981
2. Joining time is admissible to all Government servants on transfer involving
a) Own request b) Unilateral basis c) Mutual basis d) Public interest
3. In cases of relinquishment of charge on forenoon, Joining time commences from
a) next day b) same day c) preceeding day d) afternoon
4. In cases of relinquishment of charge on afternoon, Joining time commences from
a) next day b) same day c) preceeding day d) afternoon
5. A Government servant was relieved on 25-01-2010. His joining time commences from
a) 25-01-2010 b) 26-01-2010 c) 27-01-2010 d) 25-01-2010 AN
6. Joining time is not admissible in case of :
a) Temporary transfer b) Permanent transfer
c) transfer in public interest d) Joining to a post which G.S is posted
7. If Stn. A & B are located 800 kms apart, Joining Time is admissible for :
a) 12 days b) 15 days c) 10 days d) 1 day
8. Stn. C and D are 1372 kms apart. Joining Time is admissible for :
a) 10 days b) 12 days c) 15 days d) 1 day
9. Stn. E and F are 971 kms apart and to commute the distance one has to necessarily travel by road
for a continuous distance of 200 kms. Calculate Joining Time admissible:
a) 10 days b) 12 days c) 15 days d) 1 day
10. In the above question, if continuous journey by road is more than 200 kms, the Joining Time
admissible will be :
a) 10 days b) 12 days c) 15 days d) 1 day
11. On transfer from Trivendrum to Jammu (2172 kms) a Group A officer availed air facility. Joining
Time admissible to him will be :
a) 10 days b) 12 days c) 15 days d) 1 day
12. In the above question, if the Government servant is a Gr.C employee and actually commutes the
distance by train/road, the Joining Time admissible will be :
a) 10 days b) 12 days c) 15 days d) 1 day
13. Calculate JT with the following details : Old Hqrs – Stn.A, New Hqrs – Stn.B, distance from
A to C = 52 kms (by road), C to D = 1372 kms (by rail) & D to B = 190 kms (by road)
a) 10 days b) 12 days c) 15 days d) 1 day
14. Admissibility of Joining Time in cases of transfer non involving change of residence will be :
a) 10 days b) 12 days c) 15 days d) 1 day
15. Calculate JT with the following details : Old Hqrs – Stn.A, New Hqrs – Stn.B, distance from
A to P = 140 kms (by road), P to Q = 655 kms (by rail), Q to R = 180 kms (by steamer) &
R to B = 25 kms by road :
a) 10 days b) 12 days c) 15 days d) 1 day

16. Calculate JT with the following details : Old Hqrs – Stn.A, New Hqrs – Stn.B, distance from
A to P = 140 kms (by road), P to Q = 655 kms (by rail), Q to R = 190 kms (by road) &
R to B = 12 kms (only tonga journey is available) :
a) 10 days b) 12 days c) 15 days d) 1 day

17. Stn. A & B are 2300 kms apart. Calculate Joining time admissible :
a) 10 days b) 12 days c) 15 days d) 1 day
18. When holiday(s) follow Joining Time, the holiday(s) are treated as :
a) Suffixed b) Prefixed c) Leave d) extension of JT
19. In caseof transfer on mutual basis from Stn. A to B (752 kms apart), JT admissible will be :
a) Nil b) 10 days c) 12 days d) 15 days
20. The following leave cannot be combined to Joining Time :
a) Earned leave b) Half Pay Leave c) Commuted Leave d) Casual Leave
21. Distance from old Heqdquarters to new headquarters means
a) Shortest possible route b) Slightly longer route c) longer route d) as declared by GS
22. Unavailed Joining Time can be credited to

a) EL account b) HPL account c) Spl CL account d) CL account

23. Addition of unavailed JT to leave account is limited to a maximum of
a) 300 days of EL b) 315 days of EL c) 315 days of HPL d) 300 days of HPL
24. Unavailed JT can be automatically credited to EL account:
a) Yes b) No c) At discretion d) None of the above
25. If the Government servant proceeds alone to new station consequent on transfer, unavailed joining
time can be credited to his account:
a) Yes b) No c) At discretion d) None of the above
26. Can unavailed Joining Time be credited to the leave accunt of a Government servant, if he was
ordered to report early without availing full joining time :
a) Yes b) No c) At discretion d) None of the above
27. Can unavailed Joining Time be credited to the leave accunt of a Government servant, if he had
reported to duty earlier on his own accord without availing full joining time :
a) Yes b) No c) At discretion d) None of the above

28. Joining Time can be extended by Head of the Department up to a maximum of

a) 15 days b) 20 days c) 25 days d) 30 days
29. Joining Time can be extended beyond 30 days by
a) Head of Office b) Head of Department c) Ministry d) President of India
30. During Joining time pay and allowances will be regulated with reference to :
a) New headquarters b) Old headquarters c) Average of both d) None of the above
31. During Joining Time the Government servant is not entitled to :
a) HRA b) FPA c) Conveyance allow. d) Transport Allowance
32. During Joining time the Government servant is entitled to
a) HRA b) Special Pay c) Transport allow. d) all the above
33. Pay during Joining time is equal to – Pay :-
a) immediately drawn before relinquishment of b) after reporting to duty
charge
c) whichever, is more beneficial to the d) Pay at old headquarters plus 3% of pay plus
Government servant grade pay
34. Mr. A on relinquishment of charge at Hyderabad on 14-08-2010 reported at Mumbai on 16-08-
2010. If his transfer is not in public interest, his absence on 15-08-2010 will be reqularized as:
a) Leave b) Holiday c) Casual Leave d) Spl. Casual Leave
35 On transfer on own request, a Government servant reported after 3 days of gap at new
headquarters. His absence can be reqularized as :
a) Leave b) Holiday c) Casual Leave d) Spl. Casual Leave
36. Mr. A was on Joining Time from 26-06-2010 to 05-07-2010. His increment on 01-07-2010 can be:
a) Postponed b) released in full c) released notionally d) withheld
37. Central Government servants if appointed to posts under Central Government as a result of
competitive examinations/interview open to Government servants and others are eligible for :
a) Earned leave b) Special Casual Leave c) Joining Time d) EOL
38. In cases of Central Government servants appointed to posts under Central Government as a result
of competitive examinations/interview open to Government servants and others, Joining time with
pay can be allowed, if his status is
a ) temporary b) permanent c) on probation d) on suspension
39. In cases of temporary Central Government servants appointed to posts under Central Government
as a result of competitive examinations/interview open to Government servants and others,
Joining time with pay can be allowed, if he had completed
a) 1 year of service b) 2 years of service c) 3 years of service d) 4 years of service
40. In case(s) of temporary Central Government servant(s) with 1 year of service, on appointment to
post(s) under Central Government as a result of competitive examinations/interview open to
Government servants and others, the following can be allowed
a) JT without pay b) JT with full pay c) JT with half pay d) No JT & no Pay
41. Joining time cannot be extended during following circumstances
a) natural calamities b) civil commotion c) situation beyond control of GS d) domestic reasons of GS
42. The competent authority may regularize the overstayal of Joining time as
a) leave b) duty c) casual leave d) special casual leave
43. In case of transfer on own request, the intervening holidays between handing over & taking over
can be treated as
a) leave b) holidays c) duty d) diesnon
44. Old headquarters – HRA @ 20%; New headquarters – HRA @ 30%. During joining time HRA
shall be regulated at following rate
a) 25% b) 30% c) 20% d) No HRA
45. Mr. Malik proceeded on transfer from Station X to Y. Enroute on 17th May, at Stn. P, he received
another order transferring him to Stn.Q in cancellation of earlier order. State when he should
report to duty at Station Q, if distance between Stn.P to Stn.Q is 775 kms
a) 27th May b) 28th May c) 29th May d) 30th May
46. On transfer to Stn. A to B (985 kms), Sri Khanna travelled by a slightly longer route (1002 kms)
due to civil commotion, enroute. Calculate JT admissible to him
a) 1 day b) 10 days c) 12 days d) 15 days
47. After availing JT a GS reported to duty on 05th July, 2010. State when his increment can be
released, if 03rd and 04th July, 2010 were holidays on account of Saturday & Sunday.
a) 1st July, 2010 b) 3rd July, 2010 c) 4th July, 2010 d) 5th July, 2010
48. On transfer in public interest, a GS was eligible for 12 days of Joining time. He availed 8 days of
JT and reported to duty. The unavailed JT of 4 days can be credited to his:
a) EL account b) HPL account c) Cannot be credited d) CL account
49. After availing Joining time Mr. A reported to duty on 10-10-2010 AN. His JT expires on 09-10-
2010. How his absence on 10-10-2010 FN will be regularized:
a) Half day CL b) EL for 10-10-2010 c) HPL for FN d) EOL for Half day
50. A Government servant on relief, on transfer, applied for EL from 01-10-2010 to 08-10-2010
followed by JT from 09-10-2010 to 20-10-2010. Can the competent authority sanction this?
a) Yes. JT can be b) No. First JT then EL c) cannot be d) entire 20 days to be
combined combined treated as JT
Fill in the blanks :
51. Joining time can be granted in case of transfer in ………………………

52. Joining time commences from ……………………. if relinquishment of charge was made on FN.

53. Joining time commences from ……………………..if relinquishment of charge was made on AN.

54. In cases of transfer on own request, the pay and allowances for the intervening holidays/Leave
shall be paid by the …………………………..
55. Pay and allowqnces during Joining Time shall be equal to the rates which the GS was drawing at
…………….. Headquarters.
Key:
1. b 2. d 3. b 4. a 5. b 6. a 7. c 8. b 9. a 10. b
11. b 12. c 13. b 14. d 15. a 16. b 17. c 18. d 19. a 20. d
21. a 22. a 23. a 24. b 25. a 26. a 27. b 28. d 29. c 30. b
31. c 32. d 33. a 34. b 35. a 36. c 37. c 38. b 39. c 40. a
41. d 42. a 43. b 44. c 45. b 46. b 47. d 48. c 49. b 50. a
51. Public interest 52. Same day 53. Immediate next day 54. New headquarters
55. Old
Retirements - Kinds of Retirements :
1 Every Government servant shall retire from service on the afternoon of the last
FR.56(a)
day of the month in which he attains the age of sixty years.
Example : Arrive the date of Retirement of Governement servant whose date of
birth is 12-03-1946
Sol : The Government servant completes the age of sixty years on 11-03-2006,
hence his date of retirement will be on the last day of March, 2006
i.e. 31-03-2006
1(a) Provided that a Government servant whose date of birth is the first of a month
Prov. to
shall retire from service on the afternoon of the last day of the preceeding
FR.56(a)
month on attaing the age of sixty years.
Example : Arrive the date of Retirement of Governement servant whose date of
birth is 01-03-1946
Sol : The Government servant completes the age of sixty years on 28-02-2006,
hence his date of retirement will be on the last day of February, 2006
i.e.28-02-2006
2 The Appropriate Authority shall, if it is of the opinion that it is in the public
FR.56(j)
interest so to do, have the absolute right to retire any Government servant by
giving him notice of not less than three months in writing (or)
three months’ pay and allowances in lieu of such notice;
(i) If he is, in Group ‘A’ or Group ‘B’ service or post in a substantive or
temporary capacity and had entered Government service before
attaining the age of 35 years, after he has attained the age of 50 years;
(ii) In any other case after he has attained the age of fifty-five years.

3 Any Government servant may, by giving notice of not less than three months in
FR.56(k)
writing to the appropriate authority, retire from service after he has attained
the age of fifty years, if he is in Group ‘A’ or Group ‘B’ service or post, (and
had entered Government service before attaining the age of thirty-five years),
and in all other cases after he has attained the age of fifty-five years.

4 The Appropriate Authority shall, if it is of the opinion that it is in the public

FR.56(l)
interest to do so, have the absolute right to retire a Government servant in
Class.III service or post who is not governed by any pension rules, after he has
 completed thirty years’ service by giving him notice of not less than three
months in writing or three months’ pay and allowances in lieu of such notice.
5 A Government servant in Class III service or post who is not governed by any
FR.56(m)
pension rules, may, by giving notice of not less than three months in writing to
the Appropriate Authority, retire from service after he has completed
thirty years’ of service.
6 At any time after a Government servant has completed thirty years’ qualifying Rule.48(1)(a)
of CCS
service, he may retire from servic
Pension Rules,
1972
7 At any time after a Government servant has completed thirty years’ qualifying Rule.48(1)(b)
service, he may be required by the Appointing Authority to retire in the public of CCS
Pension Rules,
interest. 1972
8 At any time after a Government servant has completed twenty years’ qualifying
Rule.48-A of
service, he may, by giving notice of not less than three months in writing to the
CCS Pension
Appointing Authority, retire from service. Rules, 1972

In cases of retirement(s) in terms of FR.56(j), FR.56(l) or Rule.48(1)(b),

it shall be duty of the Appointing Authority to serve a notice of at least three
months before the date on which he is required to retire in the public interest or
three months’ pay and allowances in lieu of such notice.
In cases of retirement(s) in terms of FR.56(k), FR.56(m), Rule.48(1)(a)
or Rule.48-A, it shall be duty of the Government servant to give a notice in
writing to the Appointing Authority at least three months before the date on
which he wishes to retire. However, it shall be open to the Appointing Authority
to accept notice of less than 3 months giving reasons therefor. Further, in all
these cases, the Government servants who has elected to retire and has given
the necessary notice to that effect shall be precluded from withdrawing his
notice except with the specific approval of such authority (provided that the
request for withdrawal shall be made before the intended date of his
retirement).
9 A Government servant who, on being declared surplus to the establishment in
Rule.29 of
which he was serving, is eligible for the facility of being re-deployed through
CCS Pension
the Central (Surplus Staff) Cell located in the Department of Personnel and Rules, 1972
Training, Ministry of Personnel, Public Grievances and Pensions or in the case
of a Group ‘D’ employee through the Directorate General, Employment and
Training or can opt to retire voluntarily from service within two months from
the date from which he is declared surplus.
Pension – Classes of pension :

1 Superannuation pension A superannuation pension shall be granted to a Government servant

(Rule.35) who is retired on his attaing the age of compulsory retirement.

2 Retiring pension A retiring pension shall be granted –

(Rule.36) (i) to a Government servant who retires, or is retired in advance
of the age of the age of compulsory retirement in accordance
with the provisions of Rule.48 or 48-A of Pension Rules, or
FR.56 of the Fundamental Rules or Article 459 of the Civil
Service Regulations; and
(ii) to a Government servant who, on being declared surplus, opts
for voluntary retirement in accordance with the provisions of
Rule.29 of these rules.

3 Pension on absorption in A Government servant who has been permitted to be absorbed in a

or under a corporation, service or post in or under a Corporation or Company wholly or
company or body. substantially owned or controlled by the Central Government or a
(Rule.37) State Government or in or under a Body controlled or financed by the
Central Government or a State Government, shall be deemed to have
retired from service from the date of such absorption and he shall be
eligible to receive retirement benefits in any, from such date as may
be determined, in accordance with the orders of the Central
Government applicable to him.

4 Invalid pension Invalid pension may be granted if a Government servant retires from
(Rule.38) the service on account of any bodily or mental infirmity which
permanently incapacitates him for the service.

5 Compensation Pension If a Government servant is selected for discharge owing to the

(Rule.39) abolition of his permanent post, he shall, unless he is appointed to
another post the conditions of which are deemed by the authority
competent to discharge him to be at least equal to those of his own,
have the option
(a) of taking compensation pension to which he may be entitled for
the service he had rendered, or
(b) of accepting another appointment on such pay as may be offered
and continuing to count his previous service or pension.
6 Compulsory retirement A Government servant compulsorily retired from service as a penalty
pension may be granted, by the authority competent to impose such penalty,
(Rule.40) pension or gratuity or both at a rate not less than two-thirds and not
more than full compensation pension or gratuity or both admissible
to him on the date of his compulsory retirement.

7 Compassionate A Government who is dismissed or removed from service shall forfeit

Allowance his pension and gratuity;
(Rule.41) Provided that the authority competent to dismiss or remove him from
service may, if the case is deserving of special consideration sanction
a Compassionate Allowance not exceeding two-thirds of pension or
gratuity or both which would have been admissible to him if he had
retired on compensation pension.

Some important points on regulation of pension :

1 If a Government servant is unable to state his exact date of birth but can state the GIO 2 below
month and year of birth, then 16th of the month shall be treated as his date of Rule.35
birth.
Ex.: A Govt. servant stated that he was born during March, 1946.
After due verification it will be presumed that his Date of birth is
16th March, 1946.
2 If a Government servant is unable to state his exact date of birth but can state the GIO 2 below
year of birth, then 1st July of that year shall be treated as his date of birth. Rule.35
Ex.: A Govt. servant stated that he was born during 1946.
After due verification it will be presumed that his Date of birth is 1st July, 1946.
3 If a Government servant is unable to state his date of birth but can only state GIO 2 below
approximate age, then his date of birth shall be assumed to be the corresponding Rule.35
date after deducting the number of years representing his age from his date of
appointment.
Ex.: A Govt. servant stated that his age is approximately 25 years as on date of
appointment i.e. 15-05-2005.
After due verification, it will be presumed that his year of birth is 1980 and there
after as per the procedure discussed above his date of birth will be presumed as
1st July, 1980
4 W.e.f. 01-11-1973 all Govt. servants shall retire from service on the afternoon of FR.56(a) read
the last day of the month in which they attain the age of their retirement. with GIO 1
a) With effect from 13-05-1998 age of superannuation is 60 years. below Rule.35
b) Prior to 13-05-1998 age of superannuation is 58 years
Ex.: A Central Govt. employee whose date of birth is 14-05-1945 shall retire
from service on 31-05-2005 after noon.
5 A Government servant whose date of birth is the first of a month shall retire from Proviso below
service on the after noon of the last day of the preceeding month on which he FR.56
attains the age of retirement.
Ex.: A Central Govt. employee whose date of birth is 01-05-1945 shall retire
from service on 30-04-2005 after noon.
6 The date of death of a Govt. servant shall be treated as working day, irrespective Rule.5(2)
of time of death.
Ex.: If a Govt. servant is reported died on 17-05-2005 at 00:15 A.M., then
17-05-2005 should be treated as his last working day.

7 The date of retirement in the cases of Government servants who are retiring Proviso below
prematurely shall be treated as non-working day. Rule.5(2)
Ex.: If a Govt. servant served a notice of voluntary retirement on 14-05-2005
then his retirement will be made on 14-05-2005 F.N. and for all purposes that
date will be treated as a non-working day for him.

8 Qualifying Service of a Government servant commences from the date he takes Rule.13
charge of the post to which he is first appointed either substantively or in an
officiating or temporary capacity.
9 Qualifying Service commences from the day on which the Government servant Proviso 2(b)
attains the age of 18 years, if he was appointed earlier than his attaining the age below Rule.13
of 18 years.
Service before attaining the age of 18 years is treated as boy service and this
will not count as qualifying service for the purpose of pension.
10 Service on probation against a post if followed by confirmation in the same or Rule.15
another post shall qualify for pension.
11 Service as an apprentice shall not qualify, except in the case of SAS apprentice in Rule.16
the Indian Audit and Accounts Department or the Defence Accounts Department.
12 Subject to certain conditions, service rendered on contract for a specified period Rule.17
and subsequently followed by appointment to the same or another post in a
pensionable establishment without interruption of duty counts for pension.
13 Pre-retirement civil service counts for the purpose of pension in case of re- Rule.18
employed Government servants, subject to certain conditions.
14 Military service rendered before civil employment counts for the purpose of Rule.19
pension.
15 Periods spent on leave and Extra ordinary Leave granted on medical certificate Rule.21

counts as qualifying service for the purpose of pension.

16 Extra ordinary Leave without Medical Certificate also counts as qualifying Proviso below
service in following cases: Rule.21
a) due to Govt. servant inability to join or rejoin duty on account of civil
commotion, and\or
b) for prosecuting higher scientific and technical studies.
17 Extra ordinary Leave without Medical Certificate also counts as qualifying GIO.1 below
service in the absence of specific entry in the service book. Rule.21
18 The period of suspension counts as qualifying service, if the Govt. servant on Rule.23
conclusion of proceedings is fully exonerated or the suspension is held to be
wholly unjustified. A specific entry in this regard should be made in the
Service book
19 Absence of specific entry in service book, regarding the period of suspension and GIO.1 below
its treatment, automatically counts as qualifying service for pension. Rule.23
20 Periods spent on Foreign Service will count as qualifying service. FR.115(a)

21 Non-receipt of pension contributions from Foreign employer during the period GIO.1(b) below
spent on foreign service should have no bearing on finalization of pension i.e. FR.67
that period shall also be treated as qualifying service for pension.
22 Joining time counts as qualifying service for the purpose of pension. Rule.27(1)(e)

23 Dismissal or removal of a Government servant from a service or post entails Rule.24

forfeiture of his past service
24 A Government servant who is dismissed, removed or compulsorily retired from Rule.25(1)
service, but is reinstated on appeal, is entitled to count his past service as
qualifying service.
25 The period of interruption in service between the date of dismissal, removal or Rule.25(2)
compulsory retirement, as the case may be, and the date of reinstatement, and the
period of suspension, if any, shall not count as qualifying service unless
regularized as duty or leave by a specific order of the authority which passed the
order of reinstatement.
26 Resignation from a service or a post, unless it is allowed to be withdrawn in the Rule.26(1)
public interest by the Appointing Authority, entails forfeiture of past service
27 A resignation shall not entail forfeiture of past service if it has been submitted to Rule.26(2)
take up, with proper permission, another appointment, whether temporary or
permanent, under the Government where service qualifies.
28 Interruption between two spells of civil service shall be treated as automatically Rule.28(a) &
condoned and the pre-interruption service treated as qualifying service. Rule.28(c)
However, the period of interruption shall not count as qualifying service.
29 Interruption period between two spells of civil service shall be treated as Rule.26(3)
qualifying service provided the gap is covered by grant of leave of kind due and
admissible to the Government servant.
30 An interruption in the service of a Government servant entails forfeiture of his Rule.27
past service with few exceptions.
31 Dies-non doesn’t count as qualifying service for the purpose of Pension. GIO belowRule.27

32 In calculating the length of qualifying service, fraction of a year equal to three Rule.49(3)
months and above shall be treated as a completed half-year and reckoned as
qualifying service.
Ex.: 32 years 2 months 29 days will be treated as 32 years
32 years 3 months will be treated as 32 1/2 years
32 years 8 months 29 days will be treated as 32 ½ years
32 years 9 months will be treated as 33 years

33. Qualifying service in excess of 33 years shall be rounded to 33 years Rule.49(2)(a)

34 Emoluments means basic pay as defined in FR.9 (21) (a) (1) which a Government Rule.33
servant was receiving immediately before his retirement or on the date of his death
and will also include non-practising allowance.
35 Dearness Pay and Dearness Allowance on the date of retirement/death shall be GIO.4
below
treated as emoluments for all types of Gratuity under Rules 49 and 50 w.e.f. 1.1.1996.
Rule.33
36 Average emoluments shall be determined with reference to the emoluments drawn by Rule.34
a Government servant during the last ten months of his service.
37 If during the last ten months of his service, a Government servant had been absent Note.1
below
from duty on leave for which leave salary is payable or having been suspended had
Rule.34
been reinstated without forfeiture of service, the emoluments which he would have
drawn had he not been absent from duty or suspended shall be taken into account for
determining average emoluments.
38 If during last ten months of his service, a Government servant had been on foreign Note.7
below
service, then the pay drawn by him during foreign service shall not be treated as
Rule.33
emoluments for the purpose of average emoluments, but the pay which he would have
drawn had he not been on foreign service shall alone be treated as emoluments.
39 In the case of a Government servant who was on earned leave during the last ten Note.3
below
months of his service and earned an increment which was not withheld, such
Rule.34
increment though not actually drawn shall be included in the average emoluments, if
the increment falls due during the first one hundred and twenty days of earned leave.
40 If during the last ten months of his service, a Government servant had been absent Note.2
below
from duty on extraordinary leave, or had been under suspension the period whereof
Rule.34
does not count as service, the aforesaid period of leave or suspension shall be
disregarded in the calculation of the average emoluments and equal period anterior
to the ten months shall be included.
41 In calculating average emoluments containing incomplete months, the factor dividing GIO.3
below
these split months shall be taken as 30, irrespective of the number of days of the
Rule.34
month. The definition of month should be strictly followed in such calculations.

Service Pension (Rule.49):

1 In case of Government servant retiring in accordance with the provisions of these

rules after completing qualifying service of not less than twenty years, the amount Rule.49 (2) (a)
of pension shall be calculated at 50% of emoluments.
2 In case of Government servant retiring in accordance with the provisions of these
rules before completing qualifying service of twenty years, but after completing
Rule.49 (2) (b)
10 years of qualifying service, the amount of pension shall be calculated at 50%
of emoluments
3 If the emoluments drawn by a Government servant are less than the average
emoluments, otherwise than as penalty, then average emoluments shall be GIO (4) below
Rule.49
substituted for emoluments while calculating pension.
4 In case of persons retiring in accordance with the provisions of these rules, the
minimum pension in these cases shall not be less than Three thousand five GIO (4) below
Rule.49
hundred and Maximum pension shall not exceed Forty five thousand rupees.
5 The amount of pension finally determined under Rule.49 shall be expressed in
whole rupees and where the pension contains a fraction of a rupee, it shall be Rule.49 (4)
rounded to the next higher rupee.
6 The quantum of pension payable to old pensioners shall be increased with
GID (5) below
reference to their basic pension, on their attaining the age as indicated below: Rule.49
80 & above – 20% 85 & above – 30% 90 & above – 40%
95 & above – 50% 100 & above – 100%
Simple Examples on calculation of pension :
1 Calculate Pension admissible in case of Mr.X whose qualifying service is 24
years and whose emoluments are Rs.18900 ?
Sol. Service Pension = 50% of Emoluments Rule.49 (2) (a)
= 50% of 18900
= Rs.9450 per month
2. Calculate Pension admissible in case of Mr.X whose qualifying service is 17
years and whose Emoluments are Rs.19000.
Sol. Service Pension = 50% of Emoluments Rule.49 (2) (b)
= 50% of 19000
= Rs.9500 per month

Gratuities:

1(a) Service Gratuity (Rule.49 (1):

In case of Government servant retiring in accordance with the provisions of

these rules before completing qualifying service of ten years, the amount of
service gratuity shall be calculated at the rate of half month’s emoluments for
every completed six monthly period of qualifying service.

(b) Retirement Gratuity (Rule.50 (1) (a))

A Government servant, who has completed five years of Qualifying service and
has become eligible for service gratuity or pension under Rule.49, shall, on his
retirement, be granted retirement gratuity equal to one-fourth of his emoluments
for each completed six monthly period of qualifying service, subject to a
maximum of 16.5 times the emoluments.
(c) Death Gratuity (Rule.50 (1) (b))
If a Government servant dies while in service, the death gratuity shall be paid to

his family in the manner indicated in Rule.50 (1) at the rates given below:

Length of service Rates of death gratuity

(i) Less than 1 year 2 times of emoluments
(ii) One year or more but less than 5 years 6 times of emoluments
(iii) 5 years or more but less than 20 years 12 times of emoluments
(iv) 20 years or more ½ of emoluments for every completed six-
monthly period of qualifying service subject
to a max. of 33 times of emoluments.
2 Retirement gratuity or death gratuity payable under this rule shall in no case GID.8 below
Rule.50
exceed Rupees Ten lakhs.
3 The emoluments for the purpose of gratuity admissible under this rule shall be
reckoned in accordance with Rule.33. However, in cases where the
emoluments of a Government servant have been reduced during last ten months Rule.50 (5)
of his service, otherwise than as a penalty, average emoluments as referred in
Rule.34 shall be treated as emoluments for the purpose of Gratuity
4 Retirement Gratuity or Death Gratuity finally calculated contains a fraction of Proviso.2
below
a rupee; it shall be rounded off to the next higher rupee.
Rule.50(1)

5 The benefit of Death Gratuity is admissible in cases of suicide also. GID.2 below
Rule.50
Simple Examples on calculation of gratuties :
Ex.1 Mr.X retired from service after completing 8 years of qualifying service on
30-06-2009. He was drawing a pay of Rs.16000 in PB.1 with grade pay of
Rs.2000. He was in receipt of Non-practising allowance at the rate of 25%of
his pay. Calculate Service gratuity if the rate of DA on 30-06-2009 is 22%.
Sol: Qualifying service = 8 years Rule.49 (1)
Emoluments for the purpose of Gratuity = Pay + GP +NPA + DA
= 16000 + 2000 + 4500 + 4950
= 27450
Service gratuity = ½ X emoluments X Completed six monthly periods
= ½ X 27450 X 16
= 219600 in-lump
Ex.2 Mr.X retired from service after completing 28 years of qualifying service on
30-06-2009. He was drawing a pay of Rs.16000 in PB.1 with grade pay of
Rs.2000. He was in receipt of Non-practising allowance at the rate of 25%of
his pay. Calculate Retirement gratuity if the rate of DA on 30-06-2009 is
22%.
Sol: Qualifying service = 28 years Rule.50 (1) (a)
Emoluments for the purpose of Gratuity = Pay + GP + NPA + DA
= 16000 + 2000 + 4500 + 4950
= 27450
Retirement gratuity = 1/4 X emoluments X Completed six monthly periods
= 1/4X 27450 X 56
= 384300 in-lump
Ex.3 Mr.X died while in service after completing 28 years of qualifying service on
30-06-2009. He was drawing a pay of Rs.16000 in PB.1 with grade pay of
Rs.2000. He was in receipt of NPA at the rate of 25%of his pay. Calculate
Death gratuity if the rate of DA on 30-06-2009 is 22%.
Sol: Qualifying service = 28 years
Emoluments for the purpose of Gratuity = Pay + GP + NPA + DA
= 16000 + 2000 + 4500 + 4950
= 27450
Rule.50 (1) (b)
Retirement gratuity = 1/2 X emoluments X Completed six monthly periods
= 1/2X 27450 X 56
= 768600 in-lump

Example : Mr.X retired on superannuation after completing of a qualifying service of 32 years on

31-10-2009. He was drawing a pay of Rs.27000 & grade pay of Rs.5400 in PB-2 with effect from
01-07-2007. He was promoted to an excadre post in PB-3 with a grade pay of Rs.6600 w.e.f
01-07-2007. He was reverted back to his cadre post on 30-06-2009. Determine his eligibility towards
Pension & Retirement Gratuity.
Solution: Regulation of Pay
9300-34800 15600-39100
Period Remarks
GP – Rs.5400 GP – Rs.6600
01-07-2007
27000 +5400 27980 + 6600 FR.22.I.(a)(1)
30-06-2008
01-07-2008
(27980 + 5400) 29020 + 6600 FR.26(a)
30-06-2009
01-07-2009
28990 + 5400 Reverted
31-10-2009

On a comparision of pay drawn by the Government servant during last 10 months of his service,
the pay drawn by him on the date of retirement is less, otherwise than as penalty. Hence in terms of
GID.4 below rule.49 and Rule 50(5), average emoluments shall be computed for the purpose of pension
and retirement gratutity as detailed below:

Emoluments for Pension (GID.4 below Rule.49)

No. of GP (Pay+DP) Total
Period Pay
Months
01-01-2009
30-06-2009 6 29020 6600 35620 213720
01-07-2010
4 28990 5400 34390 137560
31-10-2010
Total 351280

Average Emoluments for pension = 351280 / 10 =35128

Emoluments for Retirement Gratuity [Rule.50(5)]
No. of GP (Pay+DP) DA PAY+GP+DA Total
Period Pay
Months @ 27%
01-01-2009
30-06-2009 6 29020 6600 35620 9617 45237 271422
01-07-2010
4 28990 5400 34390 9285 43675 174700
31-10-2010
Total 446122

Average Emoluments = 446122 / 10 =44612.20

Pension admissible = 50% of average emoluments
= 50% of 35128
= Rs. 17564 per month
Retirement Gratuity = 1/4th average emoluments X CSMPs
= 1/4th of 44612.20 X 64
= Rs.713795.20 or Rs.713796 in lump
Family Pension (Rule.54):
1 The family of a Government servant is eligible for family pension, if the Rule.54
Government servant dies:
(a) after completion of one year of continuous service; or
(b) before completion of one year of continuous service, provided the deceased
Government servant concerned immediately prior to his appointment to the
service or post was examined by the appropriate Medical Authority and declared
fit by that authority for Government service; or
(c) after retirement from service and was on the date of death in receipt of a
pension, or Compassionate Allowance.
2 Family Pension shall be at a uniform rate of 30% of pay last drawn i.e. GID.19 below
emoluments referred to in Rule.33 Rule.54
3 The amount of family pension shall be fixed at monthly rates and be expressed in Rule.54 (2-A)
whole rupees and where the family pension contains a fraction of a rupee, it shall
be rounded off to the next higher rupee.
4 In case the pay last drawn by a Government servant is less than the average Rule.54 (14)
emoluments, otherwise than as penalty, Family pension may be computed as 30% (c) (ii)
of average emoluments.

Family Pension at enhanced Rates (Rule.54):

1 If a Government servant dies while in service after having rendered not less than Rule.54 (3) (a)
seven years continuous service, the rate of family pension payable to the family (i)
shall be equal to 50% of the pay last drawn.
2 Family pension authorized in above cases shall be paid up to a maximum of 10 GID.19 below
years from the date following the date of death of the Government servant or up Rule.54
to the date on which the deceased Government servant would have attained the
age of 67 years had he survived, whichever is earlier and there after family
pension at normal rates are payable.
3 If a Government servant dies after retirement, the family pension payable to the Rule.54 (3) (a)
family of the deceased pensioner shall be equal to 50% of the pay last drawn or (ii)
Pension authorized on retirement, whichever is least.
4 Family pension authorized in above cases shall be paid up to a maximum of 7 GID.22 below
years from the date following the date of death of the Government servant or up Rule.54
to the date on which the deceased Government servant would have attained the
age of 67 years had he survived, whichever is earlier and there after family
pension at normal rates are payable.
5 If a deceased GS/pensioner leaves behind a widow/widower, the family pension Rule.54 (8) (ii)
shall become payable to the widow/widower, failing which to the eligible child.
6 Family pension to the children shall be payable in the order of their birth and the Rule.54 (8)
younger of them will not be eligible for family pension unless the elder next above (iii)
him/her has become ineligible for the grant of family pension.
7 Family pension is payable to widow or widower, up to the date of their death Rule.54 (6) (i)
or re-marriage, whichever is earlier.
8 Family pension can be paid to: GID.21 below
a) Sons, until they attain the age of 25 years or up to the date of their Rule.54
marriage or until they starts earning Rs.3500 or more, per month;
b) Daughters, until they attain the age of 25 years or up to the date of their
marriage or until they starts earning Rs.3500 or more, per month;
c) Widowed/divorced daughters, till their life time or up to the date of their
re-marriage or until they earn Rs.3500 or more, p.m.;
d) Parents, who were wholly dependent on the Government servant when
he/she was alive, provided the deceased employee had left behind neither
a widow nor a child. Family pension in this case will be payable
provided their earnings are not more than Rs.3500, per month.
9 In case, if Family Pension is authorized to parents of the Government servant, GID.19 below
then, the same is not payable at enhanced rates. Rule.54
10 Where a family pension is payable to twin children, it shall be paid to such Para 7(d) of
children in equal shares. Rule.54
Commutation of Pension (C.C.S. Commutation of Pension Rules, 1981) :

1 A Government servant shall be entitled to commute for a lump sum payment a Rule.5 (1)
fraction not exceeding 40% of his pension.
2 If fraction of pension to be commuted results in fraction of rupee, such fraction of Rule.5 (3)
a rupee shall be ignored for the purpose of commutation.
3 The lump sum payable to an applicant shall be calculated in accordance with the Rule.8
table of the values prescribed from time to time and applicable to the applicant
on the date on which the commutation becomes absolute.
Commutation value of pension = Commuted Fraction of Pension X Commutation Factor X 12
4 Commuted value of pension, if results in a fraction, shall be rounded off to the GID.1 below
next higher rupee. Rule.8
5 Commuted portion of pension will be restored after fifteen years from the date of GID.2 & 3
commutation. below Rule.10
6 Application for commutation of pension received after one year of retirement Rule.13 (1) r/w
requires applicant’s medical fitness certificate by appropriate medical authority. Rule.18(v)
7 Fee for medical examination to be borne by the applicant. Rule.23
8 Residuary pension is operative from the date of receipt of the CVP or at the end Proviso below
of three months after issue of authority by the Accounts Officer, or on the date at Rule.6 (1)
which the CVP is credited by the bank to the applicants account.

Commutation table with effect from 01-01-2006

Age Age Age Age
Comm. Comm. Comm. Comm.
next next next next
Factor Factor Factor Factor
birthday birthday birthday birthday
51 8.808 56 8.572 61 8.194 66 7.591
52 8.768 57 8.512 62 8.093 67 7.431
53 8.724 58 8.446 63 7.982 68 7.262
54 8.678 59 8.371 64 7.862 69 7.083
55 8.627 60 8.287 65 7.731 70 6.897

Rates of Dearness Allowance sanctioned from 01-01-2006 to-date:

From % of DA From % of DA From % of DA

01-01-2006 - 0% 01-07-2008 - 16% 01-01-2011 - 51%
01-07-2006 - 2% 01-01-2009 - 22% 01-07-2011 - 58%
01-01-2007 - 6% 01-07-2009 - 27% 01-01-2012 - 65%
01-07-2007 - 9% 01-01-2010 - 35% 01-07-2012 - 72%
01-01-2008 - 12% 01-07-2010 - 45% 01-01-2013 - 80% (expected)
Example : Calculate the Pension, Retirement Gratuity, Commuted value of Pension and Residuary
Pension in respect of Sri XYZ, a Senior Audit Officer of IA & AD, retired on invalid grounds, with
the following details:

1) Date of Birth : 14-07-1955

2) Date of Appointment in IA & AD was 17-05-1979
3) He had availed following spells of leave during his service, besides Earned leave
a) Commuted leave for 26 days with effect from 05-05-1982.
b) Half Pay leave for 28 days with effect from 01-02-1992
c) Extraordinary leave on medical grounds for 77 days from 14-05-1995.
d) Extraordinary leave with out medical certificate from 18-09-1997 to 03-10-1997
e) Half Pay leave from 07-05-2004 to 22-05-2004 and in continuation he had availed
extraordinary leave for his daughter’s marriage up to 17-06-2004.
f) Leave no due for 18 days wef 19-01-2005.
4) He had participated in a strike for one day on 18-05-1979, which was condoned by competent
authority in terms of GID below Rule.27 of CCS (Pension) Rules, 1972.
5) He was under suspension during the period from 01-11-1989 to 12-05-1990. Upon conclusion
of proceedings the reinstatement order indicated that the period of suspension would be treated
as leave of kind due and admissible.
6) He was drawing a pay of Rs.28000 in PB-2 with grade pay of Rs.5400 w.e.f. 01-07-2008.
7) He retired from service on 13-07-2008 on invalid grounds.
8) He opted to commute the maximum permissible portion of Pension interms of Rule.5(1) of CCS
(Commutation of Pension) Rules, 1981.
9) Sri XYZ expired on 05-09-2008.
Calculate the family pension admissible to each member of the retired Government servant’s family,
with the following details:
a) Wife : Expired on 12-04-2010
b) Daughter (D1) : Her date of birth is 13-05-1986 and got married on 09-02-2010
c) Son (S1) : His date of birth is 16-07-1989
d) Son (S2) : He is mentally retarded and was born on 19-07-1991
e) Daughter (D2) : She was born on 22-02-1993
Sol. :

1 Date of Birth : 14-07-1955

2 Date of Appointment : 17-05-1979
3 Date of Retirement : 12-07-2008
4 Gross Qualifying Service dd Mm yy
1979 15 07 00
1980 to 2007 00 00 28
2008 12 06 00
Total 27 01 29 : 29 years 01 months 27 days
5 Non Qualifying Service
1. EOL from 23-05-2004 26 00 00
to 17-06-2004
2. Dies-non 01 00 00
Total 27 00 00 : 00 years 0 months 27 days

6 Net Qualifying Service

dd Mm yy
Gross Qualifying service 30 11 28
Non Qualifying service 27 00 00
Total 03 11 28 29 years 01 months 0 days
: (or) 29 years or 58
CSMPs [Rule.49(3)]
7 Regulation of Pay for the purpose of Pension:
Pay as on 12-07-2008 : Rs.28000 + Rs.5400 = Rs.33400
8. Emoluments (Rule.33):
Emoluments for the purpose of Pension and other benefits : 28000 + 5400 = 33400
Emoluments for Gratuities [GIO.4 & 5 below Rule.33] : 28000 + 5400 + 5344 = 38744

9. Average Emoluments (Rule.34)

The pay last drawn by the Government servant is more than the average emoluments and
hence no need to work-out the average emoluments.
Invalid Pension (Rule.38)
Pension = 50% of Emoluments
= 50% of 33400
= 16700 p.m. [Rule.49(2)]
Since the Government servant retired on invalid grounds, he becomes eligible for
Invalid Pension (a class of pension) at Rs.16700 per month with effect from 13-07-2008.
Retirement Gratuity [Rule.50 (1) (a)]:
Retirement Gratuity = ¼ X Emoluments X Completed Six monthly periods
= ¼ X 38744 X 58
= 561788/-.
Retirement Gratuity amounting to Rs.561788 payable in lump on or after 13-07-2008.
Family Pension [Rule.54]:
Family pension = 30% of Pay last drawn
= 30% X 33400 = 10020/-
Family Pension at Enhanced rates[Rule.54(3)(a)(ii)]:
Family pension at enhanced rates will be the least of the following :
a) 50% of Pay last drawn = 50% X 33400 = Rs.16700
b) Service pension = 16700
 Family pension is payable at Rs.16700 per month to the eligible family members of the
Government servant for a period of 7 years from the date following the date of death of the Government
servant or up to 13-07-2022, whichever is earlier and thereafter at Rs.10020 per month. As the
Government servant expired on 06-09-2008, his family is eligible for Family Pension at enhanced rates
for 7 years from 07-09-2008 to 06-09-2015.In accordance with the particulars given, family pension can
be paid to the family members as per the following schedule:
Member From To Rate Event making them ineligible
Wife 07-09-2008 12-04-2010 16700 Death
Son (S1) 13-04-2010 15-07-2014 16700 attaining the age of 25 years
Son (S2) 16-07-2010 06-09-2015 16700 enhanced pension only to this date
Son (S2) 07-09-2015 18-07-2016 10020 attaining the age of 25 years
Daughter (D2) 19-07-2016 21-02-2018 10020 attaining the age of 25 years
Son (S2) 22-02-2018 till life time 10020 Subject to not marrying & earning

Elder daughter (D1) is not eligible for family pension since she got married prior to the demise
of her mother.
Commutation of Pension (CCS (Commutation of Pension) Rules, 1981):
Maximum Commutable portion of pension = 40% of Service Pension
= 40% of 16700 = 6680
[Birthday after retirement = 14-07-2008]
Age next Birthday = 53 years
Commutation Factor = 8.724
Commutation value of pension = 6680 X 8.724 X 12 = Rs.699315.84 or 699316 in lump
Residual Pension:
Residual Pension = Original pension – Commuted portion of pension
= 16700-6680 = Rs.10020 per month
The original pension will be restrored after 15 years. However, the pensioner receives
Dearness Relief on Original pension and not on residual pension.
Residuary Gratuity : [Rule.50(2)]

If a Government servant who has become eligible for a service gratuity or pension, dies within
five years from the date of the retirement from service including compulsory retirement as a penalty and
the sums actually received by him at the time of his death on account of such gratuity or pension
including ad-hoc increase, if any, together with the retirement gratuity admissible under sub-rule (1) of
Rule.50 and the commuted value of any portion of pension commuted by him are less than the amount
equal to 12 times of his emoluments, a residuary gratuity equal to the deficiency may be granted to his
family.
Payment of Retirement/Death benefits to the family of a missing Government servant whose
Whereabouts are not known: [GID 9,10,11 & 12 below Rule.54]

In terms of Section 108 of The Indian Evidence Act, 1872 a person who had suddenly
disappeared and whose whereabouts are not known cannot be deemed to be dead unless a period of
7 years has elapsed since the date of his disappearance. The period of 7 years can be construed from a
date from which he has not been heard by those who would have heard of him if he had been alive.
Further, the burden of proving that he is alive is shifted to the person who affirms it.

In cases where a Government servant had suddenly disappeared and whose whereabouts are not
known, it is the primary responsibility of the family of the missing employee to lodge a complaint with
the concerned police station and obtain a report that the employee has not been traced after all efforts
had been made by the police.

In these cases, the family of the missing employee can be paid the following amounts
a) Amount of salary due, leave encashment due and the amount of GPF, at the first instance.
b) After the lapse of a period of one year from the date on which FIR was lodged, other retirement
benefits viz. Retirement Gratuity, Family Pension may also be granted. Though family pension
is authorized after lapse of 1 year, the arrears of family pension shall be paid from the date on
which FIR was lodged to the date it was issued.
c) After a lapse of 7 years from the date on which FIR was lodged, the missing employee can be
treated as dead, in view of Section 108 of The Indian Evidence Act, 1872. Hence, the family of
the missing employee becomes eligible for Death Gratuity and family pension at enchanced
rates. In terms of Rule.54(3)(a)(i), family pension at enhanced rates is payable for a period of
7 years from the date of death of the Government servant or up to the date on which he attains
the age of 67 years, whichever is earlier. Hence, the family previously sanctioned with family
pension at normal rates now will be authorized with family pension at enhanced rates as per the
normal procedure and arrears from the date on which FIR was lodged will be drawn and paid.
Differential amount of Death gratuity and Retirement gratuity (already paid after the lapse of
1 year) will also be drawn and paid.

The above amounts can be paid after the family furnishes an Indemnity Bond stating that all
payments will be adjusted against the payments due to the employee, in case, he appears on the scene
and makes any claim. Further, the Head of the Office will assess all Government dues outstanding
againt the Government servant and affect their recovery before payment of above amounts.
Let’s check :
1. Every Government servant shall retire from service on the last day of the month in which he
attains the age of
a) 58 years b) 59 years c) 60 years d) 62 years
2. A Group A/B Government servant can opt to retire voluntarity on attaining the minimum age of
a) 50 years b) 55 years c) 58 years d) 60 years
3. A Group C/D Government servant can opt to retire voluntarity on attaining the minimum age of
a) 50 years b) 55 years c) 58 years d) 60 years
4. The provision of FR.56 (j) & (k) are applicable to Group A/B Government servant if they had
entered service before attaining the age of
a) 50 years b) 55 years c) 58 years d) 35 years
5. The minimum notice period required for voluntary retirement is
a) 3 months b) 4 months c) 6 months d) 8 months
6. State the date of retirement of a Government servant whose date of birth is 01-03-1951
a) 31-03-2011 b) 28-02-2011 c) 31-03-2010 d) 29-02-2012
7. State the date of retirement of a Government servant whose date of birth is 13-03-1951
a) 31-03-2011 b) 28-02-2011 c) 31-03-2010 d) 29-02-2012
8. Every Government servant can opt to retire voluntarily after completing the qualifying service of:
a) 25 years b) 30 years c) 33 years d) 20 years
9. The appointing authority can retire a Government servant voluntarily, in public interest after
completing a minimum qualifying service of
a) 25 years b) 30 years c) 33 years d) 20 years
10. In cases where a Government servant opt to retire voluntarily, minimum notice period required is
a) 1 day b) 1 week c) 1 month d) 3 months
11. Which of the following Rule is not applicable for voluntary retirement if individual is opting for it:
a) FR.56 (k) b) Pension Rule 48(1)(a) c) Pension Rule 48(1)(b) b) Pension Rule 48.A
12. Pension Rules are not applicable to those who were appointed on are after
a) 01-04-2005 b) 01-01-2004 c) 01-09-2004 d) 01-10-2004
13. A pension granted to those who retired on superannuation is

a) Superannuation pension b) retiring pension c) Compensation pension d) Compulsory retirement pension

14. A pension granted to those who retired voluntarily is

a) Superannuation pension b) retiring pension c) Compensation pension d) Compulsory retirement pension

15. A class of pension granted to a Government servant who retires from service owing to abolision of
his permanent post is
a) Superannuation pension b) retiring pension c) Compensation pension d) Compulsory retirement pension
16. A class of pension granted to a GS who was compulsorily retired as a measure of penalty is
 a) Superannuation pension b) retiring pension c) Compensation pension d) Compulsory retirement pension
17. A class of pension granted to a Government servant who retires from service on account of bodily
or mental infirmity which permanently incapacitates him from service is
a) Superannuation pension b) retiring pension c) Invalid pension d) Compulsory retirement pension
18. In cases of persons who were removed/dismissed from service, the competent authority may grant

a) Compensation pension b) Subsistence allowance c) Extraordinary pension d) Compassionate allowance

19. Compulsory retirement pension shall not be less than ………………of compensation pension
a) 50 % b) 66 2/3 % c) 75 % d) 100 %
20. Compassionate allowance shall not exceed ……………… of compensation pension
a) 50 % b) 66 2/3 % c) 75 % d) 100 %
21. If a GS cannot state his exact date but can state month and year, his birth date will be treated as
a) 1st of that month b) 15th of that month c) 16th of that month d) last day of month
22. If a GS cannot state the date and month but can state year of his birth, then his date of birth is

a) 1st January of that year b)30th June of that year c)1st July of that year d) 31st July of that year
23. The date of birth of a GS whose month and year of birth is May 1957
a) 01-01-1957 b) 31-05-1957 c) 01-05-1957 d) 16-05-1957
24. The date of birth of a Government servant who was born in 1956 and date and month not known:
a) 1st January 1956 b) 1st July 1957 c) 16th July 1957 d) 1st July 1956
25. The date of birth of a GS whose age is approx. 26 years as on 10-10-2010 and details not known is
a) 1st July 1983 b) 1st July 1984 c) 1st July 1985 d) 10th October 1984
26. In all caes of premature retirements, the last day for the purpose of pension shall be treated as
a) Dies-non b) Non qual. service c) Qualifying service d) duty
27. The date of death for the purpose of pension shall be treated as
a) Dies-non b) Non qual. service c) Qualifying service d) duty
28. The date of retirement in cases of GSs who were retiring prematurely shall be treated as
a) Dies-non b) Non qual. service c) Qualifying service d) duty
29. In caes of superannuation/absorption in a PSU, the last day shall be treated as
a) Dies-non b) Non qual. service c) Qualifying service d) duty
30. Qualifying service for pension commences from this day
a) appointment b) conformation c) substantive d) officiating
31. In cases where appointment was made before attaining the age of 18 years, qualifying service for
pension starts from this date
a) appointment b) conformation c) age of 18 years d) age of 25 years
32. For the purpose of pension, service on probation shall be
a) Non qual. Service b) Qualifying service c) half service d) excluded
qualifies
33. Service rendered on contract for a specified period and subsequently followed by appointment to
same or another post, without interruption shall be treated as …………………. for pension.
a) Non qual. Service b) Qualifying service c) half service d) excluded
qualifies
34. The following service doesn’t count as qualifying service for pension

a) pre retirement civil service b) apprentice service c) Railway service d) Military service
35. The following doesn’t count as qualifying service for pension
a) all leave b) EOL without MC c) Unregularized absence d) Suspension
36. Specific entryis essential in which of the following caes, for treating the period as qualifying
service for pension
a) EOL b) Suspension c) Foreign Service d) all the above
37. Which of the following events entail forfeiture of past service
a) Resignation b) Dismissal c) Removal d) all the above
38. The following counts as qualifying service for pension
a) Foreign service b) Joining time c) Leave not due d) all the above
39. The following doesn’t count as qualifying service for pension
b) EOL in a situation c) EOL on domestic d) EOL for approved
a) EOL with MC
beyond the control of GS grounds study
40. Qualifying service in excess of 33 years shall be restricted to
a) 20 years b) 33 years c) 25 years d) shall not be rounded
41. Emoluments for the purpose of pension means
a) Pay b) Pay + Grade pay c) Pay + GP + NPA d) Pay+GP+NPA+DA
42. Average emoluments for the purpose of pension means
a) average of pay drawn during last 10 months b) Average of pay drawn during last 5 months
c) average of pay drawn during last 12 months d) average of emoluments drawn during last 10 months
43. Qualifying service of 31 years 8 months 29 days shall be rounded as
a) 31 years b) 31.5 years c) 32 years d) 33 years
44. Qualifying service of 31 years 8 months 30 days shall be rounded as
a) 31 years b) 31.5 years c) 32 years d) 33 years
45. 35 years 3 months 18 days of qualifying service shall be rounded as
a) 35 years b) 35.5 years c) 36 years d) 33 years
46. 31.5 years of qualifying service when converted to completed six monthly periods (CSMPs) will be
a) 62 CSMPs b) 63 CSMPs c) 64 CSMPs d) 66 CSMPs
47. Pension shall be equal to
a) 50 % of emoluments b) 40% of emol. c) ¼ th of emol. d) 75% of emol.
48. In all caes where qualifying sercie is equal to or greater than 10 years but less than 20 years,
pension shall be equal to
a) 50 % of emoluments b) 40% of emol. c) ¼ th of emol. d) 75% of emol.
49. Minimum service required for becoming eligible for pension
a) 33 years b) 20 years c) 10 years d) 1 year
50. Maximum service required for acquiring full pension
a) 33 years b) 20 years c) 10 years d) 1 year
51. Minimum service required for voluntary retirement
a) 33 years b) 20 years c) 10 years d) 1 year
52. In cases of persons opting to retire voluntarily, due to abolision of post, the minimum qualifying
service required will be
a) 15 years b) 20 years c) 10 years d) 25 years
53. Persons retiring with less than 10 years qualifying service are eligible for
a) pension b) service gratuity c) compensation d) Compassionate allow.
54. Service Gratuity shall be equal to
p) ¼ X emoluments X CSMP q) ½ X emoluments X CSMP
r) ¼ X emoluments X Qual. Service s) ½ X emoluments X Qual. Service
a) both p & q b) both q & s c) both r & s d) both q & r
55. Mimimum amount of pension that shall be granted is
a) Rs.7000 pm b) Rs.3500 pm c) Rs. 2550 pm d) Rs.45000 pm
56. Maximum amount of pension that can be granted is
a) Rs.10000 pm b) Rs.25000 pm c) Rs.45000 pm d) Rs.50000 pm
57. If fraction exists in the final pension granted, it shall be rounded to
a) nearest rupee b) next rupee c) nearest ten rupees d) next ten rupees
58. The quantum of pension to be increased on attaining the age of 100 years
a) 30 % b) 40 % c) 50 % d) 100 %
59. The quantum of pension to be increased on attaining the age of 85 years
a) 30 % b) 40 % c) 50 % d) 100 %
60. The quantum of pension to be increased on attaining the age of 95 years
a) 30 % b) 40 % c) 50 % d) 100 %
61. If emoluments drawn by GS are less than average emoluments, then pension can be calculated on
a) average emoluments b) emoluments only c) last pay d) maximum of pay band
62. Compute pension if emoluments are Rs.24700 and qualifying service is 26 years
a) Rs.12700 pm b) Rs.11350 pm c) 24700 pm d) 12350 pm
63. Compute pension if emoluments are Rs.28600 and qualifying service is 17 years
a) Rs.14300 pm b) Rs.12155 pm c) Rs.7367 pm d) Rs.13300 pm
64. Compute pension if emoluments are Rs.23950, qualifying service is 29 years and average
emoluments are Rs.24150
 a) Rs.11975 pm b) Rs.10524 pm c) Rs.12075 pm d) Rs.10612 pm
65. Compute service gratuity if emoluments are Rs.17000 and qualifying service is 10 CSMPs
a) Rs.85000 per month b) Rs.170000 in lump c) Rs.68000 in lump d) Rs.85000 in lump
66. Emolumens for service gratuity include
a) Pay b) Pay + Grade pay c) Pay + GP + NPA d) Pay+GP+NPA+DA
67. Mimimum service required for service retirement gratuity
a) 5 years b) 10 years c) 20 years d) 33 years
68. Maximum retirement gratuity/death gratuity shall be restricted to
a) Rs.3.5 lakhs b) Rs.5.0 lakhs c) Rs.10.0 lakhs d) no limit
69. Maximum limit for service gratuity
a) Rs.3.5 lakhs b) Rs.5.0 lakhs c) Rs.10.0 lakhs d) no limit
70. Maximum completed six monthly periods (CSMPs) for Retirement gratuity/Death gratuity
a) 10 CSMPs b) 20 10 CSMPs c) 40 CSMPs d) 66 CSMPs
71. Minimum service required for death gratuity
a) 5 years b) 1 day c) 20 years d) 33 years
72. Death gratuity granted to a GS died while in service after completion of 1 year of QS will be
a) 2 times emoluments b) 6 times emoluments c) 12 times emoluments d) emoluments X QS
73. Death gratuity on completion of 20 years of qualifying service will be
a) 50% of emoluments X CSMPs c) 25% of emoluments X CSMPs
b) 50% of emoluments X Qual. Service in years d) 25% of emoluments X Qual. Service in years
74. Calculate Death gratuity if qualifying service is 32 years and emoluments are Rs.44000
a) Rs.14.08 lakhs b) Rs.13.08 lakhs c) Rs.18.00 lakhs d) Rs.10.00 lakhs
75. Mr. A died while in service before completion of one year of service. Compute Death gratuity if
his emoluments are Rs.18000 per month
a) Rs.18000 b) Rs.36000 c) Rs.108000 d) Rs.10.00 lakhs
76. Minimum service required for eligibility towards family pension
a) one year b) 7 years c) 10 years d) no minimum
77. Minimum family pension that shall be granted
a) Rs.2550 pm b) Rs.3500 pm c) Rs.7000 pm d) Rs.10000 pm
78. Maximum family pension that can be granted
a) Rs.3500 pm b) Rs.10000 pm c) Rs.20000 pm d) Rs.27000 pm
79. Family pension shall be granted at a uniform rate of
a) 20 % b) 30 % c) 50 % d) 75 %
80. Emoluments for the purpose of family pension means
a) Pay b) Pay + Grade pay c) Pay + GP + NPA d) Pay+GP+NPA+DA
81. Family pension can be granted at enhanced rates if the GS had completed a minimum service of
a) 1 year b) 7 years c) 10 years d) 20 years
82. The rate at which family pension is paid at enhanced rates
a) 30 % of emol. b) 40 % of emol. c) 50 % of emol. d) 75 % of emol.
83. In cases where a GS died while in service, family pension at enhanced rates can be paid up to a
maximum of
a) 1 year b) 5 years c) 7 years d) 10 years
84. In cases where a GS died after retirement, family pension at enhanced rates can be paid up to a
maximum of
a) 1 year b) 5 years c) 7 years d) 10 years
85. Family pension at enhanced rates shall be paid up to ……….. years of age, had the GS been alive
a) 65 years b) 67 years c) 70 years d) 85 years
86. In respect of spouse, the income limit that disqualifies him/her for family pension is
a) Rs.2550 pm b) Rs.3500 pm c) Rs.7000 pm d) no limit
87. The event that disqualifies spouse for family pension
a) earning Rs.2550 pm b) re-marriage c) death d) age of 67 years
88. In which of the following instances son(s)/daughter(s) will become ineligible for family pension
a) marriage b) earning Rs.2550 pm c) 25 years of age d) all the above
89. Where family pension is payable to twin children it shall be paid
a) to elder twin b) to youngest c) equally d) to next children
90. Maximum family pension at enhanced rates shall be
a) Rs.27000 pm b) Rs.45000 pm c) pay last drawn d) none of the above
91. Compute family pension at enhanced rates if the emoluments last drawn are Rs.12000
a) Rs.6000 pm b) Rs.3600 pm c) Rs.9000 pm d) Rs.3500 pm
92. Compute family pension if the emoluments last drawn are Rs.10000
a) Rs.3000 pm b) Rs.5000 pm c) Rs.10000 pm d) Rs.3500 pm.
93. Maximum amount of pension that can be commuted
a) 30 % b) 40 % c) 50 % d) one-third
94. If the pension commuted results in a fraction of rupee, the same shall rounded to
a) nearest rupee b) next rupee c) lower rupee d) nearest ten
95. If the commuted value of pension results in a fraction, the same shall be rounded to
a) nearest rupee b) next rupee c) lower rupee d) nearest ten
96. Commuted portion of pension will be restored after
a) 100 months b) 120 months c) 150 months d) 180 months
97. Commutation factor is dependent on
 a) length of service b) age at retirement c) age next birthday d) pension sanctioned
98. An application for commutation requires medical certificate on completion of …….. ……. from the
date of retirement.
a) 1 year b) 2 years c) 3 years d) 15 years
99. An application for commutation shall be supported by Medical certificate in the following kind of
retirement
a) superannuation b) voluntary retirement c) invalid pension d) compulsory retirement
100 Commutation is
a) automatic b) at the request of GS c) discretionary power of d) not applicable to all
sanctioning authority pensioners
101 Commutation becomes absolute on the date of which ……………..was sanctioned
a) Pension b) Retirement Gratuity c) Family pension d) Death gratuity
102 Residual pension is equal to (CVP = commuted value of pension)
a) pension – CVP b) (pension + RG) – CVP c) Pension+FP-CVP d) original pension
103 In all cases of commutation, dearness relief is payable on
a)original pension b) original pension – CVP c) Residual pension d) last pay drawn
104 If pension sanctioned is Rs.10000, maximum pension commutable is Rs.4000. Calculate maximum
pension that can be commuted, if pension authorized on retirement is Rs. 9999
a) Rs.3998 b) Rs.3999 c) Rs.4000 d) Rs.4001
105 Pension is a
a) Previlage b) Right c) discretionary power d) concession
106 Pension is subjected to

a) specific period b) certain group of employees c) meritorious employees d) future good conduct
107 Pension shall be paid in India in
a) Indian Rupee b) Dollars c) Pound d) Euro
108 In accordance with Sn.108 of Indian Evidence act, 1872 a person can be deemed to be dead if
disappeared and where abouts are not known for
a) 1 year b) 5 years c) 7 years d) 10 years
109 In all cases of employees missing, the 1st duty of family is
a) apply for pension b) request for salary due c) withdraw GPF d) lodge FIR with police
110 In case of missing employee, the family in the first instance will be paid
a) salary due b) arrears due c) leave encashment d) all the above
111 On completion of 1 year from the date of missing, the family of the employee can be granted
a) Death gratuity b) Retirement gratutity c) DG + family pension d) RG + family pension
112 On completion of 7 years from the date of missing, the family of the employee can be granted
a) Death gratuity b) DG – RG c) GPF d) Full pension
Fill in the blanks:
113. Qualifying service for the purpose of pension commences from the date of ………………………
114. The date of death of a Government servant shall be treated as …………….…….for all purposes.
115. In cases where emoluments are less than average emoluments, otherwise than as penalty, then
……………… shall be taken for computation of pension, retirement gratuity and family pension.
116. A Government servant absorbed in a public sector undertaking will be treated as ………………..
and accordingly all his pensionary benefits will be settled.
117. In the absence of specific entry in the service book regarding suspension, the period of suspension
shall be treated as …………………………… for the purpose of pension.
118. Foreign service can be allowed as qualifying service for pension though pension contributions
were not received, if payment of pension contribution is the responsibility of ………………………
119. The terms of foreign service fixed the responsibility of payment of pension contributions on the
employee. In such a case if the same was not paid then the period of foreign service shall be
treated as ……………………. for pension.
120. Compassionate allowance once ganted shall be a minimum of Rs. ……………. per month.
121. All pensionary benefits shall always be rounded to ………………………. rupee.
122. Family pension of issueless widow/widower can be paid to his/her ………………………
123. The age next birthday in cases of retirement on superannuation will be ………… years.
124. Interruption between two appointments will be treated as duty if regularized by ………………..
125. In all cases of communtation of pension, dearness relief is payable on ……………………..

Key:
1. c 2. a 3. b 4. d 5. a 6. b 7. a 8. d 9. b 10. d

11. c 12. b 13. a 14. b 15. c 16. d 17. c 18. d 19. b 20. b

21. c 22. c 23. d 24. d 25. b 26. b 27. c 28. b 29. c 30. a

31. c 32. b 33. b 34. b 35. c 36. d 37. d 38. d 39. c 40. b

41. c 42 d 43. b 44. c 45. d 46. b 47. a 48. a 49. c 50. b

51. b 52. a 53. b 54. d 55. b 56. d 57. b 58. d 59. a 60. c

61. a 62. d 63. a 64. c 65. a 66. d 67. a 68. c 69. d 70. d

71. b 72. a 73. a 74. d 75. b 76. d 77. b 78. d 79. b 80. c

81. b 82. c 83. d 84. c 85. b 86. d 87. b 88. d 89. c 90. b

91. a 92. d 93. b 94. c 95. b 96. d 97. c 98. a 99. c 100. b

101 a 102 a 103. b 104. a 105. b 106 d 107. a 108 c 109. d 110. d

111. d 112. b

113. appointment 114. duty 115. Average emoluments 116. retired 117. qualifying service
118. foreign employer 119. non qualifying service 120. Rs. 3500 121. next 122. Parents
123. 61 years 124. Leave 125. Original penion.
1 These rules may be called the General Provident Fund (Central Services) Rules,
1944 and are effective from 1st April, 1960 Rule.1

2 Family for the purpose of General Provident Fund means:- Rule.2(c)

In case of a male subscriber :- In case of a female subscriber :-
a) wife or wives, a) husband,
b) Parents, b) Parents,
c) Legitimate children including adopted c) Legitimate children including adopted
children (recognized by the personal children (recognized by the personal
law governing subscriber) law governing subscriber)
d) A ward under the Guardians and d) A ward under the Guardians and
Wards Act, 1890 who lives with the Wards Act, 1890 who lives with the
Government servant and who was Government servant and who was
given some status as that of a natural given some status as that of a natural
born child. born child.
e) Minor brothers, e) Minor brothers,
f) Unmarried sisters f) Unmarried sisters
g) Deceased son’s widow and children g) Deceased son’s widow and children
h) Paternal grandparent, where no h) Paternal grandparent, where no
parents of the subscriber is alive parents of the subscriber is alive.

.Provided that if a subscriber proves that his Provided that if a subscriber by notice in
wife has been judicially separated from him, writing expresses her desire to exclude her
she shall henceforth be deemed to be no husband from her family, the husband shall
longer a member of the subscriber’s family. henceforth be deemed to be no longer a
member of subscriber’s family.

3 All temporary Government servants after a continuous service of one year, all re-
employed pensioners (other than those eligible for admission to the CPF) and all Rule.4
permanent Government servants shall subscribe to the Fund.
4 Temporary Government servants who have been appointed against regular vacancies
and are likely to continue for more than a year may subscribe to the General Note.3 below
Provident Fund any time before completion of one year’s service. Rule.4

5 A subscriber shall subscribe monthly to the Fund except during the period when he
is under suspension. Rule.7(1)

6 A subscriber may, at his option, not subscribe during leave which either does not Prov. below
carry any leave salary or carries leave salary equal to or less than half pay. Rule.7(1)
7 Option of the subscriber, not to subscribe while on leave which either does not carry
any leave salary or carries leave salary equal to or less than half pay is valid, if a
written communication is presented by him to the Head of his Office before he
Rule.7(2)
proceeds on leave. Failure to make due and timely intimation shall be deemed to
constitute an election to subscribe.

8 The amount of subscription shall not be less than 6% of his emoluments and not
more than his total emoluments. Subscription shall be expressed in whole rupees. Rule.8(1)
9 Emoluments for the purpose of GPF means :-
a) in the case of a subscriber who was in Government service on the 31st March
of the preceeding year, the pay, leave salary, subsistence grant and includes
dearness pay (w.e.f. 01-04-2004) to which he was entitled to on that date.
Rule.8(2)
b) In the case of subscriber who was not in Government service on the
31st March of the preceeding year, the emoluments to which he was entitled
on the day he joins the Fund.

10 Rate of subscription once fixed not to be varied during the year on account of GIO below
retrospective increase or decrease in rate of pay ordered subsequently. Rule.8
11 The amount of subscription so fixed may be –
a) reduced once at any time during the couse of the year;
b) enhanced twice during the course of the year; or Rule.8(4)
c) reduced and enhanced as aforesaid.
At the option of the Government servant/subscriber.

12 If a Government servant opts to subscribe at the minimum rate of 6% and if this CAG’s
results in a fraction of a rupee, the fraction should be rounded off to nearest rupee. decision
In cases where this rounding off has to be done to a lower rupee, the subscription No.2 below
may result in less than 6%. In these cases, though, the subscription it is still allowed. Rule.8
13 The appropriate sanctioning authority may sanction the payment to any subscriber
an advance consisting of a sum of whole rupees and not exceeding in amount three
Rule.12(1)
month’s pay or half the amount standing to his credit in the Fund, whichever is less.

14 Purposes for which advance from GPF is permissible:

 to pay expenses in connection with the illness, confinement or a disability,
including where necessary, the traveling expenses of the subscriber and
members of his family or any person actually dependent on him;
 to meet cost of higher education, including where necessary, the traveling
expenses of the subscriber and members of his family or any person
actually dependent on him (i) for education outside India for academic,
technical, professional or vocational course beyond the High School stage;
(ii) for any medical engineering or other technical or specialized course in
India beyond the High School stage, provided that the course of study is for
not less than three years;
 to pay obligatory expenses on a scale appropriate to the subscriber’s status
Rule.12
which by customary usage the subscriber has to incur in connection with
betrothal or marriages, funerals or other ceremonies;
 to meet the cost of legal proceedings instituted by or against the subscriber,
any member of his family or any person actually dependent upon him, the
advance in this case being available in addition to any advance admissible
for the same purpose from any other Government source.
 To meet the cost of the subscriber’s defence where he engages a legal
practitioner to defend himself in an enquiry in respect of any alleged
official misconduct on his part.
 To purchase consumer durables such as TV, VCR/VCP, Washing
machines, Cooking range, Geysers and Computers.

 The President may, in special circumstances, sanction the payment to any subscriber
of an advance if he is satisfied that the subscriber concerned requires the advance for
reasons other than those mentioned above.
15 Subject to the conditions specified therein, withdrawals may be sanctioned by the
authorities competent to sanction an advance, at any time –
(A) after the completion of 15 years of service of a subscriber or within ten years
before the date of his retirement on superannuation, whichever is earlier, from
the amount standing to his credit in the Fund, for one or more of the following
purposes, namely :-
a) meeting the cost of higher education, including where necessary, the
traveling expenses of the subscriber or any child of the subscriber for
education outside India for academic, technical, professional or
vocational course and for any medical, engineering or other technical
or specialized course in India beyond High School stage;
b) Meeting the expenditure in connection with the betrothal/marriage of
the subscriber or his sons or his daughters, and any other female
relation actually dependent on him;
c) Meeting the expenses in connection with the illness, including where
necessary, the traveling expenses of the subscriber and members of
his family or any person actually dependent on him;
d) Meeting the cost of consumer durables such as TV, VCR/VCP,
Washing machines, Cooking range, Geysers and Computers.
(B) During the service of a subscriber from the amount standing to his credit in
Rule.15
the Fund for one or more of the following purposes, namely
a) building or acquiring a suitable house or ready-built flat for his
residence including the cost of the site.
b) Repaying an outstanding amount on account of loan expressly taken
for building or acquiring a suitable house or ready-built flat for his
residence;
c) Purchasing a house-site for building a house thereon for his residence
or repaying any outstanding amount on account of loan expressly
taken for this purpose;
d) Reconstructing or making additions or alteration to a house or a flat
already owned or acquired by a subscriber;
e) Renovating, additions or alterations or upkeep of the ancestral house
or a house built with the assistance or loan from Government.
(C) Within twelve months before the date of subscriber’s retirement on
superannuation from the amount standing to the credit in the Fund, without
linking to any purpose.

(D) Once during the course of the financial year, an amount equivalent to one
year’s subscription paid for by the subscriber towards the Group Insurance
Scheme for the Central Government employees.

16 Withdrawal from the Fund is also permissible after completion of 15 years of

service or when there is less than 5 years of service for superannuation for purchase
of motor car/motor cycle/scooter or for repayment of a Government loan already GID.1 below
taken for this purpose provided the Officer’s pay should be Rs.10,500 or more p.m Rule.15
in case of purchase of car and Rs.4,600 or more in the case of motor cycle/scooter.
17 Grant of withdrawal for extensive repairs or overhauling of motor cars permissible
after completion of 28 years of service or who have less than 3 years of service for GID.2 below
superannuation. Rule.15

18 A subscriber who has already drawn or may draw in future an advance under
Rule.12 for any of the purposes specified in sub-rule (1) of Rule.15 may convert, at
his discretion by written request addressed to the Accounts Officer through the
Rule.16.A
sanctioning authority, the balance outstanding against it into a final withdrawal on
his satisfying the conditions laid down in Rules.15 and 16.

19 When a subscriber quits the service, the amount standing to his credit in the Fund
shall become payable to him. Rule.31

20 Subscription to be compulsorily discontinued during the last 3 months of service on GID.1 below
superannuation. Rule.7
Let us Check :
1. In case of male Government servant, family for the purpose of GPF exclude
a) wifes b) parents c) unmarried sisters d) wife’s parents
2. In case of female Government servant, family for the purpose of GPF exclude

a) husband’s parents b) her minor brothers c) her unmarried sisters d) her children
3. Temporary Government servants after completing ………….. of service shall become subscribers
to GPF
a) 1 month b) 6 months c) 1 year d) 2 years
4. In which of the following events subscription to GPF cannot be stopped
a) suspension b) EOL c) superannuation d) voluntary retirement
5. Subscription to GPF to be compulsorily stopped before ……. months to superannuation
a) 1 month b) 3 months c) 4 months d) 6 months
6. The amount of GPF subscription shall be a minimum of
a) 10 % b) 8 1/3 % c) 6 % d) 12 %
7. Emoluments for the purpose of GPF means
a) Pay b) Pay + GP c) Pay + GP + DA d) Gross
8. Emoluments for the purpose of GPF means, emoluments as on
a) 31st March of preceeding years b) 1st April of subscribing year
c) 31 st March of subscribing year d) 31st March of succeeding year
9. Subscription to GPF shall not exceed
a) Pay b) GP c) Pay + GP d) Gross
10. The rate of subscripti;on once fixed can be increased …………. in a year
a) once b) twice c) thrice d) four times
11. The rate of subscription once fixed can be reduced ………….. in a year
a) once b) twice c) thrice d) four times
12. GPF subscription can be stopped at the written request of the GS when he/she is on the following
leave
a) Earned leave b) Half pay leave c) Commuted Leave d) Study leave
13. During suspension subscription to GPF from subsistence allowance is
a) compulsory b) optional c) shall not be made d) as per discretion of accounts officer
14. During suspension recovery on account of temporary advance from subsistence allowance is
a) compulsory b) optional c) shall not be made d) as per discretion of accounts officer
15. Maximum advance that can be made out of GPF accumulation is
a) Half of balance b) three-fourth c) Fou- fifth d) two-thirds
16. The maximum number of instalments in which the advance needs to be refunded
a) 36 months b) 24 months c) 48 months d) 30 months
17. In exceptional circumstances, the instalments for refund of advance can be enhanced to
a) 36 months b) 24 months c) 48 months d) 30 months
18. Which of the following reason is not permissible for temporary advance
a) travel expenses in connection with medical treatment
b) leagal expenses initiated/instated against/by the Government servant
c) cost of vocational course beyond high school stage outside India
d) technical course of 2 years beyond high school in India
19. GPF advance is not permissible for the following reasons
a) betrothal of cousin b) marriage of c) cradle ceremony of d) ear boring ceremony
sister brother knees of grand daughter
20. Minimum service required for withdrawal from the fund for initiating legal proceedings by the
subscriber
a) 1 year b) 5 years c) 10 years d) 15 years
21. Service required for purchasing a house site by withdrawing from GPF
a) 1 year b) 5 years c) 10 years d) 15 years
22. Withdrawal from GPF is permissible without assigning any reasons before … to superannuation
a) 24 months b) 12 months c) 6 months d) 1 month
23. Once in a financial year, withdrawal from fund is permissible towards subscription paid to
a) CGHS b) Benevolent fund c) SLF & SC d) CGEGIS
24. The maximum amount of withdrawal that can be made out of GPF for purchase of Gold in
connection with daughters marriage
a) 6 months emol. b) 3 months emol. c) 9 months emol. d) 12 months emol.
25. In exceptional circumstances the competent authority may permit withdrawal from the fund up to
a)1/3rd of balance b) 2/3rd of balance c) 3/4th of the balance d) 5/4ts of the balance
26. For the purpose of housing withdrwal can be made up to …….. of balance
a) 75 % b) 80 % c) 90 % d) 100 %
27. The advance outstanding can be converted in to withdrawal after completion of
a) 10 years of service b) 15 years of service c) 28 years of service d) 33 years of service
28. For the purpose of GPF financial year means
a) 01-Apr-2010 to 31-Mar-2011 b) 01-Mar-2010 to 28-Feb-2011
c)01-Mar-2010 to 31-Mar-2011 d) 01-Apr-2010 to 28-Feb-2011
29. Final withdrawal from the fund is not permissible in the following cases
a) invalid retirement b) dismissal c) resignation d) transfer
30. Withdrawal for purchase of motor cycle is admissible on completion of ……….. of service
a) 1 year b) 10 years c) 15 years d) 28 years

Comment on the following and state whether the action of correct or not:
31. A temporary Government servant with less thanone year of service reuested for deduction of GPF
subscription. The DDO accepted the reuest.
32. A female Government servant requested in writing to exclude her husband from her family. The
Accounts Officer accepted her request though she had not been divorced.
33. A male Government servant, having no surviving parents, included his spouse parents in his
nomination & Accounts Officer accepted the nomination.
34. At the written request of a Government servant, who was under suspension, the DDO recovered
GPF subscription.
35. Mr. Nandu appointed in August 2010 applied in writing to recover GPF subscription from
September 2010 @ 20% of his emoluments. The DDO rejected his request.
36. Mr. X drawing a Pay+GP of Rs.20000 as on 31st March 2010, opted to subscribe @ Rs.20600
w.e.f. 1st August 2010, on the plea that after increment on 1st July, 2010, his Pay+GP was raised.
The DDO allowed the same.
37. A subscriber on 12 days HPL in October 2010, requested the DDO not to recover GPF advance
recovery on the plea that he receives less pay during the month. The DDO accepted the request
on humanitarian grounds.
38. A subscriber requested for 2nd advance before completing the recovery of 1st advance. The
sanctioning authority rejected and ordered to remit the balance and then apply for 2nd advance.
39. A subscriber already availed withdrawal from GPF towards purchase of house applied for
withdrawal for purchase of Flat after 18 years. The sanctioning authority rejected the request.
40. The emoluments & subscription of a subscriber as on 31-Mar-2010 are Rs.15000 & Rs.900
respectively. His emoluments were increased to Rs.22000 due to promotion & setting of anamoly
during May 2010. The DDO enhanced his subscription to Rs.1320 being 6% of Rs.22000.

Key:
1. d 2. a 3. c 4. d 5. b 6. c 7. b 8. a 9. c 10. b

11. a 12. b 13. c 14. b 15. a 16. b 17. a 18. d 19. c 20. d

21. a 22. b 23. d 24. a 25. c 26. c 27. b 28. a 29. d 30. c

31. Correct 32. Correct 33. Incorrect 34. Incorrect 35. Correct
36. Incorrect 37. Correct** 38. Correct 39. Correct 40. Incorrect

** In terms of Rule 13(2) recovery can be postponed. Humaniarian grounds is incorrect.

PAY REGULATION :
With effect from 01-01-2006, the concept of time scale has been dispenced and in their place a new
Pay Band system was introduced. All the time scales (S-32) existed till 31-12-2005 were replaced with
PB-1 to PB-4. Apart from Pay Band Government servant is also sanctioned Grade Pay representing the
cadre/post the Government servant holds.
Pay Band No. Pay Band Grade Pay Entry grade pay in pay band
PB-1 5200-20200 1800 5200
PB-1 1900 5830
PB-1 2000 6460
PB-1 2400 7510
PB-1 2800 8560
PB-2 9300-34800 4200 9300
PB-2 4600 12540
PB-2 4800 13350
PB-2 5400 15600
PB-3 15600-39100 5400 15600
PB-3 6600 18750
PB-3 7600 21900
PB-4 37400-67000 8700 37400
PB-4 8900 40200
PB-4 10000 43000
HAG+ Scale 75500-80000 ---- ----
Fixed 80000 ---- ----
Fixed 90000 ---- ----

Every Government servant who was drawing pay in pre-revised pay scales were eligible for
fixation of pay in revised scales with effect from 01-01-2006. An option was given to all the Government
servants to opt for the new scales till 31-08-2008, at their choice. Pay in all these cases will be fixed
with reference to their pay in old scales multiplied by 1.86. Fixation tables as circulated by Ministry of
Finance in OM.F. No.1/1/2008-1C dated 30th August, 2008 shall be referred for fixation of pay in pay
band and grade pay. Once the Government servant opts for revised pay scales, his pay will be fixed
with reference to the fixation tables. The pay in the pay band plus grade pay will be treted as pay for all
practical purposes. The pay of a Government servant promoted from one grade pay to another grade
pay will be fixed with reference to FR.22.1.a (1). In cases where promotion was ordered to another post
where the grade pay remains the same, no fixation shall be done such in such cases.
F.R.26(a) --- All duty in a post on a time scale counts for increments in that time scale

Qualifying service for the purpose of increment means:

 All duty including public holidays & closed holidays

 All leave viz. EL, HPL, Commuted Leave, Leave not due, EOL on medical certificate, EOL
without medical certificate for proscecuting higher technical studies in the interest of the
department & EOL without medical certificate sanctioned in a situation beyond the control of
the Government servant.
 All special kinds of leave viz. Paternity leave, Maternity leave, Child care leave, Special
disability leave for injury intentionally inflicted or accidental injury, Hospital leave, Seaman’s
sick leave, Study leave etc.
 Service rendered in a higher post due to promotion.
 Service spent in another post due to promotion on ad-hoc basis;
 Service rendered in an excadre post, whether within the department or outside.
 Deputation and Foreign Service.
 Joining time.
Non Qualifying service means :
 EOL on domestic grounds
 Dies non
 Unauthorized absence either in continuation of authorized leave or where it stands alone and
subsequently not regularized as leave of kind due and admissible.
 Periods of suspension if ordered that the period will not count as qualifying service by the
competent authority.
With the implementation of Revised Pay Rules, 2008 the following changes took place for release of
annual increments:
 All increments shall be released only on 01st July, every year;
 As an exception, Incentive increments can be released on the day they become due;
 The rate of increment is fixed as 3% of existing pay in pay band plus grade pay;
 The amount thus arrived shall be rounded off to next multiple of Rs.10 and added to pay in pay
band;
 If the fraction thus arrived is less than one rupee to the nearest ten, the same may be ignored;
 Minimum service required for release of increment is 6 months as on 01st July.
An increment is automatic unless otherwise specifically withheld, in terms of FR.24. Every
Government servant who had put in a minimum service of 6 months between 01 st July of a year to
30thJune of succeeding year will become eligible for one increment at a rate of 3 per cent of existing
pay plus grade pay. If however, the Government servant had not put in a minimum of 6 months his
increment gets postponed to 01st July of subsequent year. In effect, his increment gets postponed for
a period of one year and the loss is permanent.
Example : A Government servant was drawing a pay of Rs.10000 plus 2400 as grade pay with effect from
01-07-2007. He availed EOL on domestic grounds from 01-09-2007 to 29-02-2008. Regulate his pay from time
and indicate his date of next increment.
Sol: 5200-20200
Period Remarks
(Grade pay: Rs.2400)
01-07-2007
10000 + 2400
31-08-2007
01-09-2007
EOL on domestic grounds, No Leave Salary
29-02-2008
01-03-2008
10000 + 2400
30-06-2008
01-07-2008 FR.26(a)with DNI on
10380 + 2400
30-06-2009 01-07-2009

In this example the Government servant availed EOL on domestic grounds, which is a
non-qualifying service for the purpose of increment. However as he had put in a minimum of
6 months of qualifying service between 01-07-2007 to 30-06-2008, he is eligible for increment on
01-07-2008 at 3 per cent of Rs.10000 plus Rs.2400, which is Rs.372 rounded to Rs.380. In the above
example if the EOL is from 01-09-2007 to 03-03-2008 then the regulation of pay will be as follows:

5200-20200
Period Remarks
(Grade pay: Rs.2400)
01-07-2007
10000 + 2400
31-08-2007
01-09-2007
EOL on domestic grounds, No Leave Salary
03-03-2008
04-03-2008
10000 + 2400
30-06-2009
01-07-2009 FR.26(a)with DNI on
10380 + 2400
onwards 01-07-2010

In this case, the qualifying service between the period from 01-07-2007 to 30-06-2008 is only
5 months and 28 days and hence his increment cannot be released on 01-07-2008. Thus, he lost his increment
due on 01-07-2008 and he will become eligible for his next increment only on 01-07-2009.

Thus the minimum qualifying service required for an increment is 6 months between 01 st July
of a year to 30th June of succeeding year. Further is Government servant is on leave on the day the increment
is released, the increment will be released notionally on that day, but monetary benefit can be allowed only
from the date of reporting to duty of deemed date of reporting.

For example, in the 1st example if the Government servant is on EL from 26-06-2008 to
07-07-2008 and reported to duty on 10-07-2008 suffixing 08-07-2008 & 09-07-2008 (Saturday & Sunday), his
increment will be released on 01-07-2008 as usual, but the monetary benefit of such increment can be allowed
only from 08-07-2008 i.e. deemed date of reporting to duty. The same logic is applicable even in case of
Joining time, but in such a case the increment can be released only after joining to duty i.e. on 10-07-2009,
since suffixed holidays to Joining time will be treated as deemed extention of Joining time and increment
monetary benefit cannot be allowed during Joining time.
FR.22.I - The initial pay of a Government servant who is appointed to a post on a time-scale of pay is regulated
as follows:-
(a)(1) -- Where a Government servant holding a post, other than a tenure post, in a substantive or temporary
or officiating capacityis promoted or appointed in a substantive, temporary or officiating capacity, as the case
may be,subject to the fulfilment of the eligibility conditions as prescribed in the relevant recruitment rules,to
another post carrying duties and responsibilities of greater importance than those attaching to the post held by
him,his initial pay in the time-scale of the higher post shall be fixed at the stage next above the notional pay
arrived atby increasing his pay in respect of the lower post held by him regularly by an increment at the stage at
which such pay has accrued (or) rupees one hundred only,whichever is more.

The RPRs 2008 modified the application of this rule w.e.f. 01-01-2006. According to RPRs 2008, on promotion
the Government servant shall be allowed a promotion incentive of 3 per cent of existing pay in pay band plus
grade pay on the date of promotion, which will be added to his pay in pay band. He will be allowed the same pay
in the new pay band or the same pay band with the grade pay attached to the new post from the date of
promotion.
Example : Mr.X drawing a pay of Rs.10000 (PB-1) with a grade pay of Rs.2800 as on 01-07-2008 is promoted
to officiate a post carrying a scale PB-2 and grade pay of Rs.4200 with effect from 13-11-2008. Fix his pay on
the date of promotion.
Sol.

Period 5200-20200 (PB-1) 9300-34800 (PB-2) Remarks

Grade Pay – Rs.2800 Grade Pay – Rs.4200
01-07-2008 10000 + 2800
12-11-2008
13-11-2008 10390 + 4200 FR.22.I.(a)(1)
(10000 + 2800)
30-06-2009
01-07-2009 10830 + 4200 FR.26(a)
(10390 + 2800)
onwards
10390 = 3% of (10000+2800) rounded to next multiple of Rs.10/-
10830 = 3% of (10390+4200) rounded to next multiple of Rs.10/-
Example : Mr.X drawing a pay of Rs.8000 in (PB-1) with a grade pay of Rs.2800 as on 01-07-2008 was
promoted to a post carrying PB-2 & grade pay of Rs.4200 w.e.f. 11-11-2008. Fix his pay & indicate DNI.

Period 5200-20200 (PB-1) 9300-34800 (PB-2) Remarks

Grade Pay – Rs.2800 Grade Pay – Rs.4200
01-07-2008 8000 + 2800
10-11-2008
11-11-2008 9300 + 4200 FR.22.I.(a)(1)
(8000 + 2800)
30-06-2009
01-07-2009 9710 + 4200 FR.26(a)
(8330 + 2800)
onwards
Since the revised pay after adding promotion incentive of Rs.330 is less than the minimum of PB-2

i.e.Rs.9300, the pay shall be raised to the level of Rs.9300.

Example : Mr.X drawing a pay of Rs.10000 (PB-1) with a grade pay of Rs.2000 as on 01-07-2008 is promoted
to officiate a post carrying a scale PB-1 and grade pay of Rs.2800 with effect from 13-11-2008. Fix his pay on
the date of promotion.
 Period 5200-20200 (PB-1) 5200-20200 (PB-1) Remarks
Grade Pay – Rs.2000 Grade Pay – Rs.2800
01-07-2008 10000 + 2000
12-11-2008
13-11-2008 10360 + 2800 FR.22.I.(a)(1)
(10000 + 2000)
30-06-2009
01-07-2009 10760 + 2800 FR.26(a)
(10360 + 2000)
onwards

In the above example, if the promotion is ordered with effect from 13-01-2009, then regulate pay:
Period 5200-20200 (PB-1) 5200-20200 (PB-1) Remarks
Grade Pay – Rs.2000 Grade Pay – Rs.2800
01-07-2008 10000 + 2000
12-01-2009
13-01-2009 10360 + 2800 FR.22.I.(a)(1)
(10000 + 2000)
30-06-2010
01-07-2010 10760 + 2800 FR.26(a)
(10360 + 2000)
onwards
If carefully observed, the Government servant is put to loss if the promotion is ordered after
1st working day of the year, as he cannot earn an increment on 1st July (falling short of 6 months
service) of the year. To save Government servants from such a loss the following saving caluse was
inserted to FR.22.I(a)(1):
Save in cases of appointment on deputation to an ex-cadre post, or to a post on ad-hoc basis or on direct
recruitment basis, The Government servant shall have the option, to be exercised within one month from
the date of promotion or appointment, as the case may be, to have the pay fixed under this rule from the
date of such promotion or appointment (or) to have the pay fixed initially at a stage of the time scale of
the new post above the pay in the lower grade or post from which he is promoted on regular basis,
which may be re fixed in accordance with this rule on the date of accrual of next increment in the scale
of the pay of the lower grade or post. In cases where an ad-hoc promotion is followed by regular
appointment without break, the option is admissible as from the date of initial appointment/promotion,
to be exercised within one month from the date of such regular appointment.

In continuation of previous example, if the Government servant opts for fixation of pay on accrual of
increment in the lower post, then the regulation of pay will be as follows:
Period 5200-20200 (PB-1) 5200-20200 (PB-1) Remarks
Grade Pay – Rs.2000 Grade Pay – Rs.2800
01-07-2008 10000 + 2000
12-01-2009
13-01-2009 10000 + 2800 FR.22.I.(a)(1)
(10000 + 2000)
30-06-2009
01-07-2009 10730* + 2800 FR.26(a)
(10360 + 2000)
onwards

* Two increments will be allowed on 01-07-2009 i.e. one annual increment in lower cadre post in terms of
FR.26 and another increment as a promotion incentive in terms of FR.22.I (a)(1). However, both the
increment shall be released only with reference to old basic pay and old grade pay only. Increment on new
basic pay can be allowed only on completion of 6 months of qualifying service in that cadre.
10360 = 3% of (10000+2000) rounded to next multiple of Rs.10/-
10730 = 3% of (10360+2000) rounded to next multiple of Rs.10/-
Remember : Government servants can opt for fixation of pay on promotion date itself for all promotions ordered
between 1st July of a year to the first working day of January of succeeding year. Similarly, option for fixation on
ensuing 01st July can be made by all those Government servants whose promotion was effective between 2 nd
working day of Janurary and 30th July of a year. This option is not admissible for those employees whose
promotion:
 is on adhoc basis;
 is to a excadre post;
 is due to direct recruitment basis.
However, if the employee cessates his duties before accrual of next increment then he has no choice
of option for fixation of pay on accrual of increment in the lower post.
In all cases where the employee is regularized in a post in which he is promoted on adhoc basis,
without break, then option is admissible from the initial date of promotion (on adhoc basis).
The pay of a Government servant stands protected if he had previously held:
 the same post
 a permanent or temporary post on the same grade day
 a permanent post or a temporary post on identical grade pay
either substantively or in an officiating capacity provided the promotion was ordered on regular
basis. For the purpose of protection promotion ordered on temporary basis shall be excluded. Promotions
ordered on regular basis to cadre post(s) stands protected. Promotions ordered from one excadre post to another
excadre post on identical grade pay, in public interest, stands protected. In cases of promotion from one excadre
post to another excadre post on higher grade pay, the difference of pay, if any, due to second and subsequent
promotion, stands protected by way of personal pay absorbable in future increments.
FR.24 –
An increment shall ordinarily be drawn as a matter of course unless it is withheld.
An increment may be withheld from a Government servant by the Central Government or by any
authority to whom the Central Government may delegate this power under Rule 6, if his conduct has not
been good or his work has not been satisfactory. In ordering the withholding of an increment, the
withholding authority shall state the period for which it is withheld, and whether the postponement shall
have the effect of postponing future increments.
[If the order of penalty includes the word “next increment”, the implication of this term shall be treated as
“all increments falling due during that period would be withheld”. Further, if the penalty order specifies “one
increment” then only one increment over a specified period be withheld – GIO.1 below FR.24 ]
This gave rise to the following four options in the punishment order, the same are detailed below:

c) With-holding of one increment without cumulative effect

d) With-holding of next increment without cumulative effect
e) With-holding of one increment with cumulative effect
f) With-holding of next increment with cumulative effect.
 In the absence of any of the above specified punishments the least of the punishments i.e. with-holding of
one increment without cumulative may be adopted.

Example : Mr. X drawing a pay of Rs.10000 in PB-1 with a Grade pay of Rs.2800 w.e.f. 01-07-2006
was awarded a penalty of withholding of increment for a period of 3 years on 12th Nobember, 2006.
Regulate the pay from time to time and indicate date of next increment.
If the penalty is withholding one increment without cumulative effect:

5200-20200 (PB-1) Grade Pay – Rs.2800

Period Remarks
Normal Course Punishment course
01-07-2006 10000 + 2800 -----
30-06-2007
01-07-2007 10000 + 2800 Penalty starts
(10390 + 2800)
30-06-2008
01-07-2008 10390 + 2800 FR.26(a)
(10790 + 2800)
30-06-2009
01-07-2009 10790 + 2800 FR.26(a)
(11200 + 2800)
30-06-2010
01-07-2010 ----- Penalty ceases
11620 + 2800
onwards

If the penalty is withholding next increment without cumulative effect:

5200-20200 (PB-1) Grade Pay – Rs.2800

Period Remarks
Normal Course Punishment course
01-07-2006 10000 + 2800 -----
30-06-2007
01-07-2007 10000 + 2800 Penalty starts
(10390 + 2800)
30-06-2008
01-07-2008 10000 + 2800 FR.26(a)
(10790 + 2800)
30-06-2009
01-07-2009 10000 + 2800 FR.26(a)
(11200 + 2800)
30-06-2010
01-07-2010 ----- Penalty ceases
11620 + 2800
onwards
If the penalty is withholding one increment with cumulative effect:

5200-20200 (PB-1) Grade Pay – Rs.2800

Period Remarks
Normal Course Punishment course
01-07-2006 10000 + 2800 -----
30-06-2007
01-07-2007 10000 + 2800 Penalty starts
(10390 + 2800)
30-06-2008
01-07-2008 10390 + 2800 FR.26(a)
(10790 + 2800)
30-06-2009
01-07-2009 10790 + 2800 FR.26(a)
(11200 + 2800)
30-06-2010
01-07-2010 ----- Penalty ceases
11200 + 2800
onwards
 If the penalty is withholding next increment with cumulative effect:

5200-20200 (PB-1) Grade Pay – Rs.2800

Period Remarks
Normal Course Punishment course
01-07-2006 10000 + 2800 -----
30-06-2007
01-07-2007 10000 + 2800 Penalty starts
-----
30-06-2008
01-07-2008 10000 + 2800 FR.26(a)
-----
30-06-2009
01-07-2009 10000 + 2800 FR.26(a)
-----
30-06-2010
01-07-2010 ----- Penalty ceases
10390 + 2800
onwards
FR.29(1) –

If a Government servant is reduced as a measure of penalty to a lower stage in his time scale, the
authority ordering such reduction shall state the period for which it shall be effective and whether, on
restoration, the period of reduction shall operate to postpone future increments and, if so, to what extent.

[Explanation : (GIO.2 below FR.29)

a) It may be noted that reduction to lower stage is not permissible for an unspecified period or as a permanent
measure.
b) If a Government servant is reduced to a lower stage in his Pay Band, his pay during entire course of
punishment remains constant.
c) The punishment order should clearly specify whether on completion of period of penalty the reduction will
have the effect of postponing future increments. If the order is silent on this point, the Government servant
should be allowed the pay which he would have drawn in the normal course but for the reduction.
d) If the punishment order clearly specifies that the period of reduction shall operate to postpone future
increments, the pay of the Government servant shall be fixed at the stage which he was drawing immediately
before commencement of penalty and from there on, his service for increment qualifies.
Example : Mr.X was drawing a pay of Rs. 18000 plus grade pay of Rs.4200 in PB-2 w.e.f. 01-07-2006. He was
awarded a penalty of reduction to a stage of Rs.14000 in PB-2 for 2 years on 12-05-2007. The reduction will
not have effect of postponing his future increments. Regulate his pay from time to time and indicate DNI.
Sol :
PB-2 (9300-34800) – GP Rs.4200
Period Remarks
Normal Course Punishment Course
01-07-2006
18000 + 4200
11-05-2007
12-05-2007 Punishment
(18000 + 4200) 14000 + 4200
30-06-2007 starts
01-07-2007
(18670 + 4200) 14000 + 4200 FR.26(a)
30-06-2008
01-07-2008
(19360 + 4200) 14000 + 4200 FR.26(a)
11-05-2009
12-05-2009
19360 + 4200 Penalty ceases DNI 01-07-2009
onwards
In the above example, if the penalty has the effect of postponing his future increments, then regulation will be
as follows:
PB-2 (9300-34800) – GP Rs.4200
Period Remarks
Normal Course Punishment Course
01-07-2006
18000 + 4200
11-05-2007
12-05-2007 Punishment
----- 14000 + 4200
30-06-2007 starts
01-07-2007
----- 14000 + 4200 FR.26(a)
30-06-2008
01-07-2008
----- 14000 + 4200 FR.26(a)
11-05-2009
12-05-2009
11800 + 4200 Penalty ceases DNI 01-07-2009
onwards

FR.29(2) –
If a Government servant is reduced as a measure of penalty to a lower service, grade or post or
to a lower time-scale, the authority ordering the reduction may or may not specify the period for
which the reduction shall be effective; but where the period is specified, that authority shall also state
whether, on restoration, the period of reduction shall operate to postpone future increments and, if so,
to what extent.
[Explanation : (GIO.3 below FR.29)

a) Reduction to a lower service, grade or post or to a lower Pay Band is permissible for a specified period or for
an unspecified period, if period is not specified, then it may be treated as a permanent measure.
b) Where the reduction to lower service, grade or post or to a lower pay band is for a specified period, the
Government shall be automatically restored to his old post after expiry of the specified period.
c) Where the reduction to lower service, grade or post or to a lower pay band is for an unspecified period, the
Government servant will continue to draw pay in lower service, grade or post or on lower pay band, until he is
re-appointed to the higher post in normal course. After promotion, his pay will be regulated in accordance
with the normal rules relating to pay fixation i.e. FR.22.I.(a)(1).
d) The punishment order should clearly specify whether on completion of period of penalty the reduction will
have the effect of postponing future increments. If the order is silent on this point, the Government servant
should be allowed the pay which he would have drawn in the normal course but for the reduction.
e) If the punishment order clearly specifies that the period of reduction shall operate to postpone future
increments, the pay of the Government servant shall be fixed at the stage which he was drawing immediately
before commencement of penalty and from there on, his service for increment qualifies.]

The examples quoted in FR.29(1) and the procedure prescribed there stands good even for reduction to a
lower grade or post. The procedure of regulation of pay with postponing the future increments and not
postponing the future increments is the same. However in cases of reduction to a lower post etc. the pay in
the lower post varies due to increments. Increments in lower post can also be withheld if specifically ordered
and in such cases the pay remains constant.
1 No Government servant may be transferred to Foreign service against his will. FR.110(a)
2 This rule is not applicable in the transfer of a Government servant to the service of
a body, incorporated or not, which is wholly or substantially owned or controlled Prov. to
FR.110(a)
by the Government.
3 Duties in Foreign service should be such as are required to be performed by the
FR.111(a)
Government servant.
4 A Government servant in Foreign service will draw pay from the Foreign employer
FR.114
from the date on which he relinquishes charge of his post in Government service.
5 Joining time pay at the beginning and at the end of Foreign service should be
FR.114
settled, before hand.
6 A Government servant transferred to Foreign service may not without the sanction
of the central Government, accept Pension or Gratuity from his foreign employer in FR.121
respect such service.
7 The Foreign service ends on the date on which the Government servant takes
charge of his post in Government service, and from that date his pay will be ceased FR.125
&
to be paid by the foreign employer and his contributions will be discontinued with
FR.126
effect from the date of reversion.
8 The terms granted must not be so greatly in excess of the remuneration which the
Government servant would receive in Government service as to render Foreign Para.3(b)
of App.I
service appreciably more attractive than Government service.
9 No Government servant will be permitted to receive any remuneration or enjoy any
concession which is not so specified, and if the order is silent as to any particular
Para.1
remuneration or concession, it must be assumed that the intention is that, it shall of App.I
not be enjoyed.
10 Travelling Allowance on transfer to and from Foreign service is payable by the
GID.1 below
foreign employer and should be incorporated in the terms and conditions. App.1
11 Medical facilities extended by Foreign employer can also be accepted provided
they are not inferior to those admissible under Central Services (Medical GID.2 below
App.2
Attendance) Rules, 1944 and a clause in incorporated in terms and conditions.
12 A Government servant in Foreign service will receive leave salary from
FR.122
Government during the period(s) he spent on leave while on Foreign service.
13 Expenditure in respect of any Compensatory Allowance (incl. Dearness Allow) for
periods spent on leave, in or at the end; of Foreign service shall be borne by GID.3 & 5
below App.3
Foreign employer.
14 Pay and allowces during Foreign service are to be borne by Foreign employer.
Allowances such as DA, HRA, CCA etc are to be settled before hand i.e. they can
Annexure to
be paid at central Government rates or at the rates applicable with such Foreign App.5
employer.
15 A Government servant sent on Foreign service will have the option either to opt for
the scale offered by the Foreign employer or draw parent cadre pay plus
deputation duty allowance at prescribed rates.
If a Government servant opts to draw the pay attached to the ex-cadre post then:
a) If the scale offered by the Foreign employer is higher than that of his parent
cadre scale ----
Para.5.2 of
----then pay will be fixed under normal rules i.e. in terms of App.5
FR.22.I.(a)(1) or (a)(2)
b) In case the scale offered by the Foreign employer is identical to that of an
ex-cadre post(s) held by him on earlier occasion then in terms of Prov.1(iii) of Para.5.2 of
App.5
FR.22.I
c) In case, appointment was made to a post in on a scale higher to that of an ex-
cadre post(s) previously held by him and if the pay fixed in Foreign service in
the higher ex-cadre post happens to be less than the pay which he drew on the Para.5.3 of
App.5
previous occasion, then he may be allowed personal pay equal to the difference
of such lesser pay, to be absorbed in future increases of pay.
16 Deputation Duty Allowance :
b) 5% of employee’s basic pay limited to Rs.2000 when the deputation is Para.6.1 of
within the same station. App.5
c) 10% of employee’s basic pay limited to Rs.4000 in other cases.
17 While a Government servant is in Foreign service, Contribution towards the cost
FR.115(a)
of his Pension must be paid to the General revenues on his behalf.
18 If the Foreign service is in India, contributions must be paid on account of the
FR.115(b)
cost of leave salary also.
19 Leave Salary Contributions and Pension Contributions shall be paid by the
FR.115(c)
Government servant himself, unless the Foreign employer consents to pay them.
20 Leave Salary Contributions and Pension Contributions shall not be paid during
FR.115(c)
leave taken while of Foreign service.
21 Central Government may permit the Foreign employer to pay Leave Salary
Para.4 of
Contributions and/or Pension contributions in respect of an employee whose
App.1
services are lent by them.
22 Rates of :
Leave Salary Contributions - 11%
Pension Contributions - @ prescribed rates as per Annex. To Appendix.2
23 Calculation of Leave salary Contributions: FR.117(b) and
a) When Pension Contribution is payable by employee and Leave salary App.2
contribution by the Foreign employer
LSC = ( Pay actually drawn – Pension Contribution ) X Rate / 100
b) When Leave salary Contribution is payable by employee and Pension
Contribution by Foreign employer
LSC = ( Pay actually drawn ) X Rate / (Rate+100)
c) When both Leave Salary and Pension Contributions are payable by
employee:
LSC = ( Pay – Pension Contribution ) X (Rate) / (Rate + 100)
d) When both Leave Salary and Pension Contribution are payable by
Foreign employer:
LSC = (Pay actually drawn in Foreign service) X (Rate) / 100
24 Calculation of Pension Contributions :
i) Pension Contributions will be the prescribed % on the pay in Pay
Band Plus Grade Pay applicable to the parent cadre post which the App.2
Government servant would have held but for Foreign service. &
Clarification.2
ii) To arrive at the prescribed % : below para.6
a) Arrive at the length of service. of
(Length of service means entire continuous service including App.2
service in temporary post.
b) Determine the category to which the Government servant belongs
to on the date of such calculation.
26 Promotion while on Foreign service : The benefit of Promotion while on Foreign
service will be given in terms of FR.22.II i.e. proforma promotion (under next
below rule) under one-for-one principle.
27 Rounding off the contributions shall be made in the following circumstances:
(i) at the initial stage while calculating the rates of monthly contributions
(ii) while recovering contributions for part of a month at the begening or
at the end of the foreign service.
(iii) Where rates of monthly contributions are refixed due to a change in
the rates of pay, deputation pay etc. and the total contributions for a
calendar month are not in whole rupees.
Let’s check some examples of pay regulation:
1. Which of the following counts as qualifying service for increment
a) EOL on domestic grounds b) dies non c) Leave not due d) Unautohorized absence
2. Minimum qualifying service required for earning an increment
a) 3 months b) 6 months c) 9 months d) 12 months
3. Which of the following doesn’t count as qualifying service for increment
a) Special kinds of leave c) Service rendered in excadre post
b) Service rendered in another post d) Unauthorized absence regularized as EOL
4. Rate of increment shall be
a) 3% of pay b) 4 % of pay c) 3% of pay + GP d) 4% of pay + GP
5. An increment due shall be released on
a) 1st January b) 1st July c) On completion of 6 months d) On completion of 1 year
6. The amount of increment shall be rounded to
a) nearest rupee b) next rupee c) nearest Rs.10 d) next Rs.10
7. The amont of increment arrived shall be added to
a) Pay in Pay Band b) Grade Pay c) DA d) HRA
8. Incentive increments shall be released on

a) 1st July b) Date they became due c) 1st January d) 31st December
9. The rate of increment in respect of a Government servant whose pay in pay band is Rs.10890 and
grade pay is Rs.2800:
a) Rs.400 b) Rs.420 c) Rs.411 d) Rs.410
st th
10. During the period from 1 July 2009 to 30 June 2010, A Government servant was on EOL on
domestic grounds for 7 months. His next increment can be released on
a) 1st July, 2010 b) 1st August, 2010 c) 1st September, 2010 d) 1st July, 2011
11. A Government servant was on commuted leave from 28-06-2010 to 09-07-2010. He reported to
duty on 12-07-2010 after suffixing 10-07-2010 & 11-07-2010 (Saturday & Sunday). His
increment due on 1st July 2010 can be released on
a) 01-07-2010 b) 10-07-2010 c) 12-07-2010 d) 01-07-2011
12. In the above example, monetory benefit can be allowed from
a) 01-07-2010 b) 10-07-2010 c) 12-07-2010 d) 01-07-2011
13. A Government servant was on Joining time from 28-06-2010 to 09-07-2010. As 10-07-2010 and
11-07-2010 are closed holidays (Saturday & Sunday), he reported to duty on 12-07-2010. His
increment due on 1st July 2010 can be released on
a) 01-07-2010 b) 10-07-2010 c) 12-07-2010 d) 01-07-2011
14. In the above example, monetory benefit can be allowed from
a) 01-07-2010 b) 10-07-2010 c) 12-07-2010 d) 01-07-2011
15. A Governmetn servant was on EOL on domestic grounds from 28-06-2010 to 09-07-2010. He
reported to duty on 12-07-2010 after availing suffixed holidays on 10-07-2010 & 11-07-2010. His
increment due on 1st july can be released on
a) 01-07-2010 b) 10-07-2010 c) 12-07-2010 d) 01-07-2011
16. In all cases of promotions involving higher responsibilities, pay will be fixed in terms of

a) FR.22.I.a.1 b) FR.22.1(a)(1) c) FR.22.I(A)(1) d) FR.22.I(a)(I)

17. In all cases of promotions not involving higher responsibilities, pay will be regulated in terms of

a) FR.22.I(a)(II) b) FR.22.I(a)(ii) c) FR.22.1(a)(2) d) FR.22.I(a)(2)

18. In all cases where option is admissibile, it shall be exercised within

a) 1 month b) 3 months c) 6 months d) 1 year

19. In all cases of promotions involving higher responsibilities, the option is not admissible in the
following cases:
Promotion on Promotion to On direct
a) b) c) d) all the above
adhoc basis excadre post recruitment basis
20. If the promotion ordered earlier on adhoc basis was subsequently regularized without break, then
option is admissible from
a) Initial date of appointment on adhoc basis c) Date of assumption on regular basis
b) Date of office order d) the date ordered by competent authority
21. Promotion incentive is
a) 3% of pay b) 4 % of pay c) 3% of pay + GP d) 4% of pay + GP
22. If promotion was ordered during second half of a year, which of the following options is beneficial
Fixation on date Fixation on date of Fixation on Fixation on
a) b) c) d)
of increment promotion ensuring 1st Jan. ensuring 1st July
23. Mr.X was ordered promotion on 13-05-2010 to a post carrying a Grade pay of Rs.4200. He was
drawing a pay of Rs.13020 plus Grade Pay of Rs.2800 w.e.f. 01-07-2009. If he opts for fixation of
pay on date of promotion, his pay on promotion will be :
a) Rs.13020 b) Rs.13500 c) Rs.13490 d) Rs.13510
24. In the above example if opted for fixation of pay on the date of increment his Grade pay as on 13-
05-2010 will be
a) Rs.4600 b) Rs.4200 c) Rs.2800 d) Rs.2400
25. In continuation of previous example, if opted for fixation of pay on the date of increment, his pay
as on 01-07-2010 will be
a) Rs.13020 b) Rs.13500 c) Rs.13990 d) Rs.13490
26. In cases of option for fixation of pay on increment date, the total increase in pay on increment date
will be
a) 3% b) 6% c) 9% d) 3% + 3%
27. A Government servant, on promotion to a higher post, assumed charge on 03-01-2010. If 01-01-
2010 and 02-01-2010 are closed holidays, his next increment can be released on
a) 01-07-2010 b) 01-07-2011 c) 01-01-2011 d) 01-07-2012
28. In the above example if 02-01-2010 is a working day, then his next increment will accrue on

a) 01-07-2010 b) 01-07-2011 c) 01-01-2011 d) 01-07-2012

29. A Government servant, on promotion to a higher post, assumed charge on 01-01-2010. He was on
EOL on domestic grounds on 13-02-2010. His next increment can be released on
a) 01-07-2010 b) 01-07-2011 c) 01-01-2011 d) 01-07-2012
30. A Government servant was promoted to a post carrying the same Grade pay, which he was
drawing in previous post. The net increase in pay on promotion will be
a) 3% b) 3% + 3% c) No change d) None of the above
31. Pay protection is admissible in the following cases
Temporary Promotion on Promotion to Promotion on
a) b) c) d)
promotion adhoc basis excadre post regular basis
32. Pay protection is not admissible in which of the following cases
Promotion to another permanent post on
a) Promotion to same post c)
temp basis
Promotion to another excadre post on same Promotion to another temp. post on same
b) d)
Grade pay grade pay
33. If a Government servant was reverted from an excadre post and promoted toanother excadre post
on higher grade pay, inpublic interest. The difference in (Pay + GP), if any, shall be protected as:
a) Raising the pay b) Personal Pay c) Special Pay d) Overseas pay
34. In cases of penalty of withholding of next increment, the pay of Government servant during entire
course of penalty shall be
Increment by 1 Increased as per Reduced by 1
a) b) c) d) Constant
stage normal course increment
35. A penalty of withholding one increment for a period of 2 years was ordered on 11-11-2009. The
pay of a Government servant stands effectively reduced from:
a) 11-11-2009 b) 01-01-2010 c) 01-07-2010 d) 01-07-2011
36. If the penalty order is silent regarding effect of penalty on completion of its tenure, then the effect
of penalty shall be treated as
a) Continuous b) Without cumulative effect c) With cumulative effect d) Null & void
37. Can a Government servant be reduced to a lower post in his pay band for unlimited period, if
penalty was ordered in terms of FR.29(1)
a) Yes b) No c) As per discretion of disciplinary authority d) In deserving cases
38. During reduction of pay ordered in terms of FR.29(1), the pay during entire course of penalty is
subject to
Increment by 1 Increased as per Raised by 1 inc.
a) b) c) d) Constant
stage normal course after 1 year
39. Reduction to lower post/lower pay band is permissible for
As per discretion of
a) Limited period b) Unlimited period c) d) All the above.
disc. Authority
40. If the period of penalty was not mentioned in a penalty order issued in terms of FR.29(1), then the
penalty is
a) Permanent b) For 5 years c) For 7 years d) Null & void
41. In the above example,if the penalty is in terms of FR.29(2), then

a) Permanent b) For 5 years c) For 7 years d) Null & void

42. Pay and allowances during Foreign service shall be borned by

a) Parent office b) Foreign employer c) Govt. of India d) Ministry of finance

43. Joining time pay and allowance at the beginning/end of foreign serviceshall be paid by

a) Parent office b) Foreign employer c) Govt. of India d) Ministry of finance

44. If a concession was offered by foreign employer which was not included in the terms and
conditions, the same can be
Deemed to have Cannot be 50% can be
a) Accepted b) c) d)
included accepted availed
45. If a Government servant applies for leave while on foreign service, leave salary equivalent of pay
will be borne by
a) Parent office b) Foreign employer c) Govt. of India d) Ministry of finance
46. Allowances during leave availed during foreign service shall be borne by

a) Parent office b) Foreign employer c) Govt. of India d) Ministry of finance

47. If deputation doesn’t involve necessary change of residence, then Deputation duty allowance shall
be a maximum of
a) 500 b) 1000 c) 2000 d) 4000
48. If deputation doesn’t involve necessary change of residence, then deputation duty allowance shall
be a maximum of
a) 3% b) 5% c) 8% d) 10%
49. If deputation involves necessary change of residence, then Deputation duty allowance shall be a
maximum of
a) 500 b) 1000 c) 2000 d) 4000
50. If deputation involves necessary change of residence, then deputation duty allowance shall be a
maximum of
a) 3% b) 5% c) 8% d) 10%
50. If deputation involves necessary change of residence, then deputation duty allowance shall be a
maximum of
a) 3% b) 5% c) 8% d) 10%
51. Whom amongst the following shall pay Leave salary and Pension contributions, while on foreign
service
a) Employee b) Employer c) Foreign employer d) DDO of parent office
52. The rate of Leave salary contribution shall be
a) 8% b) 10% c) 11% d) 13%
53. If the pay band & grade pay offered by the foreign employer is higher than the pay band and
grade pay in parent organization, the pay can be fixed in terms of
a) FR.22.I(a)(1) b) FR.22.I(a)(2) c) FR.22.III d) FR.22.I(a)(3)
54. Foreign service commences from
Date of relief in Date of reporting Date of office Date after the end
a) b) c) d)
parent office with foreign emp. order of Joining time
55. Pension contribution of the period of foreign service may be paid to general revenues by:
employee/foreign employer
Foreign employer Equally by both
a) Employee only b) c) d) Either of them
only of them
Key:
1. c 2. b 3. d 4. c 5. b 6. d 7. a 8. b 9. d 10. d
11. a 12. b 13. a 14. c 15. b 16. a 17. b 18. a 19. d 20. a
21. c 22. b 23. b 24. c 25. c 26. d 27. a 28. b 29. b 30. c
31. d 32. c 33. b 34. d 35. c 36. b 37. b 38. d 39. d 40. d
41. a 42. b 43. b 44. c 45. a 46. b 47. c 48. b 49. d 50. d
51. a 52. c 53. a 54. a 55. d
Central Services (Medical Attendance) Rules, 1944

1. These Rules are called Central Services (Medical Attendance) Rules, 1944.
2. These rules shall apply to:
 All Government servants;
 All central Government servants who are on leave preparatory to retirement;
 Officers of the General Administrative Reserve;
 Government pensioners on their re-employment under the Central Government irrespective of the
service to which they belonged at the time of retirement;
 Defence Accounts Department personnel;
 Civilians paid from Defence Services Estimates, with few exceptions;
 Central Government servants on terminal leave;
 A probationer;
 Apprentices who are in the whole-time service of Government;
 Police personnel with certain conditions;
 All State Government servants on deputation with the Central Government.
3. These rules do not apply to:
 Defence Services personnel;
 Government servants who are on leave or deputation abroad;
 Non-Gazetted Government servants including Group ‘D” and Gazetted Government servants drawing
pay less than Rs.2500 (IV Pay Commission Pay scale) stationed in or passing through Calcutta for
whom special arrangements for medical attendance and/or treatment have been made;
 Retired Government officials;
 Non-officials sent on deputation abroad;
 Government servants who are governed by the Central Government Health Scheme while in stations
where this scheme is functioning;
 Officers of the All India Services and other persons who are governed by the All India Services
(Medical Attendance) Rules, 1954; and
 India-based officers and staff serving in Mission abroad, who are governed by the Assisted Medical
Attendance Scheme.
4. Government Hospital : In terms of Rule 2(d) of CSMA Rules, 1944, Government Hospital includes a
departmental dispensary whether full-time or part-time established and run by a department of the
Government for the medical attendance and treatment of a class or classes of Government servants and
members of their families, a hospital maintained by a local authority and any other hospital with which
arrangements have been made by the Government for the treatment of Government servants.

5. Authorized Medical Attendant : In terms of Rule 2(a) of CSMA Rules, 1944 means
(A) in respect of any Government servant or any Group or Groups of Government servants in any station,
a Medical Officer whether or not under the employ of the Central Government appointed by….
i) the Department of Health of the Government of India, where such persons are under the
employ of that Department, or
ii) any other Department of the Government of India, in relation to persons under the employ of
that Department, or
 iii) any authority which is declared by the President, under sub-rule (10) of Rule.2 of the
Supplementary Rules, to be the Head of a Department, in relation to persons under the
employ of that authority, or
iv) the Chairman of the Central Government Employees Welfare Co-ordination Committee at
stations where such Committees are functioning, in relation to the Central Government
employees at that station.
Provided that no Medical Officer under the employ of a State Government or the Administrator of a Union
Territory shall be appointed as an Authorized Medical Attendant except after consultation with that
Government or the Administrator of that Union Territory;
(B) Where no Medical Officer is appointed as aforesaid……
i) in respect of a Government servant who belongs to a Central Service, Group ‘A’, or whose
pay is not less that Rs.2,500 per mensem, the Principal Medical Officer of the district
appointed by the Government to attend its officers in the district;
ii) in respect of a Government servant not belonging to a Central Service, Group ‘A’, whose pay
is less than Rs.2,500 but more than Rs.1,200 per mensem, an Assistant Surgeon, Grade I
(Medical Graduate), or other Medical Officer, appointed by the Government to attend its
officers in the station;
iii) in respect of any other Government servant, an Assistant Surgeon, Grade II (Medical
Licentiate), or where he is not available, an Assistant Surgeon, Grade I (Medical Graduate),
similarly appointed.
6. Medical Attendance : In terms of Rule.2(e) of CSMA Rules, 1944, Medical Attendance means…..
(A) in relation to an Authorized Medical Attendant appointed under sub-clause (A) of Clause (a)….
i) attendance in his consulting room or Government hospital to which he is attanched or at the
residence of the Government servant, including such pathological, bacteriological,
radiological or other methods of examination for the purpose of diagnosis as are available in
the Government hospital or consulting room or in any other nearest Government hospital and
are considered necessary by the Authorized Medical Attendant and such consultation with a
Specialist or other Medical Officer in service of the Government stationed in the district, as
the Authorized Medical Attendant certifies to be necessary to such extent and in such manner
as the Specialist or the Medical Officer may, in consultation with the Authorized Medical
Attendant determine; and
(B) in relation to any other Authorized Medl. Attendant not appointed under sub-clause (A) of Clause (a)
i) in respect of a Government servant specified in paragraph (i) of sub-clause (B) of clause (a)
attendance in hospital or at the residence of the Government servant including such
pathological, bacteriological, radiological or other methods of examination for the purpose of
diagnosis as are available in any Government hospital in the district and are considered
necessary by the Authorized Medical Attendant and such consultation with a Specialist or
other Medical Officer in the Service of the Government stationed in the district as the
Authorized Medical Attendant certifies to be necessary to such extent and in such manner as
the Specialist or the Medical Officer may, in consultation with the Authorized Medical
Attendant, determine.
ii) In respect of any other Government servant including a member of the Central Service,
Group ‘D’, attendance at a hospital or in the case of illness which compels the patients to be
 confined to his residence, at the residence of the Government servant, including such
methods of examination for the purposes of diagnosis as are available in the nearest
Government hospital and such consultation with a specialist or other Medical Officer of the
Government stationed in the district as the Authorized Medical Attendant certifies to be
necessary to such extent and in such manner as the Specialist or Medical Officer may, in
consultation with the Authorized Medical Attendant, determine.
7. Treatment : In terms of Rule.2(h) of CSMA Rules, 1944 Treatment means the use of all medical and surgical
facilities available at the Government hospital in which the Government servant is treated and includes…..
i) the employment of such pathological, bacteriological radiological or other methods as are
considered necessary by the authorized medical attendant;
ii) the supply of such medicines, vaccines, seraor other therapeutic substances as are ordinarily
available in the hospital;
iii) the supply of such medicines, vaccines, sera or other therapeutic substances not ordinarily
so available as the authorized medical attendant may certify in writing to be essential for the
recovery or for the prevention of serious deterioration in the condition of the Government
servant except the items mentioned below, namely,…….
 preparations which are not medicines but are primarily foods, tonics, toilet
preparations or disinfectants as specified in Schedule I; and
 expensive drugs, tonics, laxatives or other elegant and proprietary preparations as
specified in Schedule II for which durgs of equal therapeutic value are available.
iv) such accommodation as is ordinarily provided in the hospital and is suited to his satus;
v) such nursing as is ordinarily provided to in-patients by the hospital; and
vi) the Specialist consultation described in Clause (e) but does not include diet or provision at
the request of the Government servant or accommodations superior to that described in
sub-clause (iv).
8. Family for the purpose of CSMA Rules, 1944 means…..
i) Spouse (Wife or Husband, as the case may be, irrespective of income limit)
ii) Son(s), till he starts earning or attaining the age of 25 years, whichever is earlier
iii) Daughter(s), till she starts earning or gets married, whichever is earlier, irrespective of age
limit.
iv) Son suffering from any permanent disability of any kind (physical or mental), irrespective of
age limit.
v) Widowed/divorced/separated dauthers
vi) Parents including step mother
vii) Sister(s) including widowed/divorced sisters
viii) Brother(s)
Dependency criteria : Wholly dependent on Government servant and not earning anything more than
Rs.1500 per month (including pension and pension equivalent of gratuity)
9. In terms of Rule 3(1) of CSMA Rules, 1944, A Government servant shall be entitled, free of charge, to
medical attendance by the authorized medical attendant.
10. In terms of Rule 3(2), any amount paid by the Government servant on account of medical attendance shall,
on production of a certificate in writing by the authorized medical attendant in this behalf, be reimbursed to
him by the Central Government.
11. In contrary to the above Rule, the Controlling Officer may reject any claim, if he is not satisfied with its
genuineness on facts and circumstances of each case, after giving an opportunity to the claimant of being
heard in the matter. The Controlling Officer shall communicate to the claimant the reasons, in brief, for
rejecting the claim and the claimant may submit an appeal to the Central Government within a period of
fourty-five days of the date of receipt of the order rejecting the claim.
12. In terms of Ruel.4(1), when the place at which the patient falls ill is more than five miles by the shortest route
from the consulting room of the authorized medical attendant…..
i) the patient shall be entitled to Travelling Allowance for the journey to and from such consulting
room; or
ii) if the patient is too ill to travel, the authorized medical attenant shall be entitled to Travelling
Allowance for the journey to and from the place where the patient is.
13. In terms of Rule.5(1) of CSMA Rules, 1944, if the authorized medical attendant is of opinion that the case of a
patient is of such a serious or special nature as to require medical attendance by some person other than
himself, he may…….
i) send the patient to the nearest specialist or other Medical Officer as provided in Clause (e) of
Rule.2, by whom, in the opinion, medical attendance is required for the patient; or
ii) if the patient is too ill to travel, summon such specialist or other Medical Officer to attend upon the
patient.
14. In terms of Rule.6(1), A Government servant shall be entitled, free of charge, to treatment….
i) In such Government hospital at or near the place where he falls ill as can in the opinion of the
authorized medical attendant provde the necessary and suitable treatment; or
ii) If there is no such hospital as is referred to in sub-clause (i) in such hospital other than a
Government hospital at or near the place as can in the opinion of the authorized medical attendant,
provide the necessary and suitable treatment.
15. Where a Government servant who is entitled for treatment free of charge in a hospital had paid any amount
on account of treatment, the same shall be reimbursed to him by the Central Government on production of a
certificate in writing by the authorized medical attendant, in this behalf.
16. The Controlling Officer can reject the claim, stated above, if he is not satisfied with its genuineness on facts
and circumstances of each case, after giving an opportunity to the climant of being heard in the matter. After
receiving the communication of rejection of claim, the claimant may submit an appeal to the Central
Government within a period of fourty-five days of the date of receipt of the rejection order of the claim.
17. A Government servant shall be eligible to obtain medical treatment outside India or, as the case may be, to
claim reimbursement of the cost of medical treatment obtained inside or outside India in accordance with the
provisions of these Rules.
18. Charges for services rendered in connection with but not incuded in medical attendance on, or treatment of, a
patient entitled, free of charge, to medical attendance or treatment under these rules, shall be determined by
the authorized medical attendant and paid by the patient. If any question arises as to whether any service is
included in medical attendance or treatment, it shall be referred to the Government and the decision of the
Government shall be final.
19. A female member of the family of a Govt. servant may get admission into a recognized women’s hospital
without consulting the Authorized Medical Attendant.
20. The lady Doctor in the hospital attending the patient or the incharge is considered as the Authorized Medical
Attendant while the patient is in the hospital. Such a Doctor is not considered as AMA outside the hospital in
which she works.
21. A male child of a Govt. servant up to the age of six years may be allowed to receive medical attendance and
treatment in recognized women’s hospital and expenses reimbursed to the extent admissible.
22. Judicially separated wife (whether she is receiving maintenance allowance or not) and dependent children of
a Government servant, would be entitled to the medical concessions admissible under these rules and are
included as members of family.
 Travelling Allowance is a Compensatory allowance granted to a Government servant to cover the expenses
which he incurs in traveling in the interests of public service. It includes allowance granted for the
maintenance of Conveyance, horses and tents. [FR.9(32)]

Compensatory allowance means an allowance granted to a Government servant to meet personal

expenditure necessitated by the special circumstances in which duty is performed and is in the nature of an
allowance. [FR.9(5)]

An amount of Compensatory allowance, sanctioned as Travelling allowance, should be so fixed that the
allowance is not on the whole a source of profit to the recipient.
[Extract of FR.44]
Travelling allowance is broadly divided into 5 kinds as detailed below : [S.R.21]
a) Permanent travelling allowance;
b) Conveyance or horse allowance
c) Mileage allowance;
d) Daily allowance
e) The actual cost of travelling
In terms of SR.22, A permanent monthly traveling allowance may be granted by a competent authority to any
Government servant whose duties require him to travel extensively. Such an allowance is granted in lieu of all
other forms of traveling allowance for journeys within the Government servant’s sphere of duty and is drawn all
the year round, whether the Government servant is absent from his headquarters or not.

In terms of SR.25, A competent authority may grant, on such conditions as it thinks fit to impose, a monthly
conveyance or horse allowance to any Government servant who is required to travel extensively at or within a
short distance from his headquarters under conditions which do not render him eligible for daily allowance.

Average monthly travel Rates of conveyance allowance p.m. for journeys by

on official duty
Owned motor car Other modes of conveyance
201-30 km Rs.1120 Rs.370
301-450 km Rs.1680 Rs.480
451-600 km Rs.2070 Rs.640
601-800 km Rs.2430 Rs.750
Above 800 km Rs.3000 Rs.850

In terms of SR.29, A mileage allowance is an allowance calculated on the distance traveled which is given to
meet the cost of a particular journey.
In terms of SR.49, A daily allowance is a uniform allowance for each day of absence from headquarters, which is
intended to cover the ordinary daily charges incurred by a Government servant in consequence of such absence.
In terms of SR.53, Unless in any case it be otherwise expressly provided in these rules, no Government servant is
entitled to be provided with means of conveyance by or at the expense of Government, or to draw as traveling
allowance the actual cost or part of the actual cost of travelling.
2. Entitlement to Rail accommodation [G.O.I. decision (1) below S.R.34]

Rs.7600 and above & HAG+ pay scale and above AC First Class entitlement
Grade Pay 4200 & above and up to Rs.6600 AC 2-tier entitlement

Grade pay below Rs.4200 First Class/AC-3 tier/AC Chair car

3. Entitlement for travel by sea/river [G.O.I. decision (1) below S.R.40]

Graade Pay Entitlement of Class

Rs.5400 & above Highest class

Rs.4200, Rs.4600 & Rs.4800 If there be two classes only on the steamer, The lower class

If there be two classes only, the lower class; If there be three

Rs.2400 & Rs.2800 classes, the middle or the second class; and
If there be four classes; the third class.

Less than Rs.2400 The lowest class

4. Entitlement for road mileage [G.O.I. decision (1) below S.R.46]

Sno. Grade Pay Entitlement

Actual fare by any type of public bus, including air Conditioned

Rs.10000 & those in pay scales of bus (or) at prescribed rates for AC taxi (or) at prescribed rates for
1.
HAG+ and above ordinary taxi/Own car (or) at prescribed rates for journeys by
Autorickshaw, own scooter/motor cycle, moped etc.

Same as (1) above with the exception that journeys by AC Taxi

2. Rs.4200 to Rs.8900
will not be permissible

Actual fare by any type of public bus other than air-conditioned bus (or)
3. Rs.2400 & Rs.2800 at prescribed rates for journeys by Autorickshaw, own scooter/motor
cycle/moped, etc

Actual fare by ordinary public bus (or) at prescribed rates for

4. Below Rs.2400
Autorickshaw, own scooter/motor cycle/moped, etc..

5. Entitlement for travel by air is permissible on tour or on transfer [GID(1) below SR.48-B]

Travel by air will be permissible on tour or on transfer in case of officers who are in receipt of a Grade
pay of Rs.5,400 and above, at their discretion, by economy class. Further, the Officers drawing a grade pay of
Rs.10000 and those in pay scales of HAG+ and above are entitled to travel by air by Business/club class.

6. Rates of Daily Allowance* [G.O.I. (1) below S.R.51]

The rates give here are base rates applicable from 01-09-2008 to 31-12-2010. These rates were increased by
25 % with effect from 01-01-2011. The same may be applied by multiplying with a factor of 1.25 for calculations.

Reimbursement of Travel within the

Sno. Grade Pay Food bills
Hotel accomm. city

Rs.10000 & those in pay scales of

1. Rs.5000 per day Rs.500 per day 50 kms
HAG+ and above
2. Rs.7600 to Rs.8900 Rs.3000 per day Rs.300 per day 50 kms

3. Rs.5400 & Rs.6600 Rs.1500 per day Rs.200 per day Rs.150 per day

4. Rs.4200 to Rs.4800 Rs.500 per day Rs.150 per day Rs.100 per day

5. Below Rs.4200 Rs.300 per day Rs.100 per day Rs.50 per day

Important Points relating to TA on TOUR :

1 DA can be drawn during absence on duty from Headquarters (S.R.70)

2 Absence from Headquarters means outside the radius of 8 Kms from Headquarters (S.R.71)
3 If tour is not beyond 8 Kms from Headquarters, no DA is admissible (S.R.71)

4 Rates of DA while on tour beyond 8 Kms from Headquarters

Outside Hqrs. Local Journeys
(G.O.I. decision
Absence not exceeding 6 hours NIL NIL
(1) below
Exceeding 6 hours but not exceeding 12 hours 70% (0.7) 35% (0.35)
S.R.71)
Exceeding 12 hours 100% (1 DA) 50% (0.5 DA)

5 DA may be drawn during a halt on tour on a holiday occurring during a tour provided (GID (1) below
the officer spends the holiday actually on camp S.R.72)
6 An exception to GID (1) below SR.71 was given to staff of I.A. & A.D. in situations where
the inspection staff on Sundays and holidays have to stay while on tour at a place other GID (4) below
than the place of duty. In such circumstances, DA is admissible to them SR.72

7 No DA is admissible to Govt. Servants, who takes Casual Leave/Restricted Holidays, GID (1) below
while on tour
SR.72
8 Where Half-a-day CL is availed by G.S. during tour, DA is admissible to him at half rate GID(3) below
for such a half-a-day
SR.72
9 A Govt. Servant is not entitled to any TA for a journey made during leave or while
proceeding on or returning from leave SR.134

10 If a Govt. Servant starts from the headquarters earlier than it is otherwise necessary or
vice versa then the controlling officer can make such deduction of DA as are excessive in GID(3) below
his opinion SR.72

11 DA can be allowed during absence from camp on holidays provided that the controlling
officer is satisfied that the claimant actually spent at least a portion of particular holiday GID(1) below
in camp SR.72

12 DA on tour on any calendar day shall not exceed one DA (Half DA for local journeys GID (1) below
SR.71
13 When a Govt. Servant returns to his headquarters while on tour to an outstation, due to
non-availability of proper accommodation etc., he may draw DA at the rates applicable GID (11) below
to the place of temporary duty on all days on which he performs duty SR.51
14 DA is not admissible for intervening Sundays and Holidays in above cases GID (11) below
SR.51
15 Transfer not exceeding 180 days is called temporary transfer. In such cases journey
from hqrs. to the station of posting and back is treated as one tour. Therefore the Govt.
Servant on this occasion will be entitled to : GID(1) below
(a) Mileage Allowance according to his entitlement: and SR.73
(b) Daily Allowance for first 180 days at full rates and thereon no DA is
admissible
16 In case of tour within 8 kms from Hqrs., the Govt. Servant is entitled to actual expenses SR.53 readwith
towards cost of conveyance, according to his entitlement SR.89
Note 10 of
Road Mileage allowance for regular tours will be admissible from duty point/residence
17 GID(1) below
at Hqrs. to Railway Station/Bus Stand/Airport and vice versa
SR.46
Absence from hqrs. will be reckoned in the following manner for various modes of
21
journeys.
Journeys by rail : With reference to scheduled departure/arrival time at railway station.
Journeys by bus : With reference to actual departure/arrival time at bus stand.
GID(1) below
Journey by air : With reference to scheduled reporting/arrival time at airport . SR.71

However, in cases of journeys, where the rail or plane is late by more than 15
minutes, then the actual arrival time will be taken into account for calculation on DA
In cases of travel by road by own car/full taxi between places connected by rail, the G.I.D.(1) below
22
claim of TA should be restricted to actual charges claimed limited to fare of the entitled SR.46
class by rail
S.R.130
A Govt. Servant is entitled to draw travelling allowance for the journey to and from the
23
place at which he appears for an examination, provided that such travelling allowance
shall not be drawn for more than twice for any particular examination
G.O.I.(6) below
Reimbursement of following charges will be admissible on tour or on transfer in the
24 SR.34
following cases when the tour or transfer is in public interest;
a) Passenger tax
b) Farakha Barrage charge
c) Special Supplementary charges
d) Reservation/Telegram charges
e) Cancellation charges
f) Conveyance charges for collection of tickets, etc.
g) Tatkal Seva Charges
SR.30(a)
A Journey between two places is held to have been performed by the shortest of two or
25
more practicable routes or by the cheapest of such routes as may be equally short
SR.30(b)
The shortest route is that by which the traveler can most speedily reach his destination
26
by the ordinary modes of travelling. In case of doubt a competent authority may decide
which shall be regarded as the shortest of two or more routes.

Some problems relating to regulation of Fares while on tour or transfer :

Example : An officer drawing a Grade pay of Rs.8900 and whose Headquarters is A, proceeded on tour to
Station B. He traveled by AC-II tier while performing journey from Stn.A to B and availed AC-I class for
return journey. Regulate his claim, if Railways charge Rs.1700 for AC-I Class & Rs.930 for AC-II tier.
Sol:
Fare from Station A to Station B : Rs. 930
Fare from Station B to Station A : Rs.1700
Net entitlement of the official works-out to : Rs.2630
Example : Mr.X drawing a grade pay of Rs.2800 and whose headquarters is A, proceeded on tour to Stn.B. He
traveled by sleeper class from Stn.A to Stn.X (en-route) and by AC-III tier from Stn.X to Stn.B. Regulate his
claim towards fares if Railway tariff is as follows:

Class Stn.A to Stn.X Stn.X to Stn.B Stn.A to Stn.B

AC-II tier 900 675 1500
AC-III tier 525 395 822
Sleeper 200 150 295
Sol:
Direct fare from Station A to Station B by entitled class i.e. AC-III tier is : Rs.822
Fare from Stn.A to Stn.X by Sleeper class : Rs.200
Fare from Stn.X to Stn.B by AC-III tier : Rs.395
As the cost involved due to break journey is less than the cost involved for direct
journey by entitled class Rs.595 (Rs.200 + Rs.395) is admissible
[In terms of SR.32-A - Every Government servant is required to travel by the class of accommodation for which
traveling allowance is admissible to them. However, if a Government servant travels in a lower class of
accommodation, he shall be entitled to the fare of the class of accommodation actually used.]
In the above example, if the Government servant travels by AC-II tier from Stn.X to Stn.B then regulation of
TA will as follows:
Direct fare from Station A to Station B by entitled class i.e. AC-III tier is : Rs.822
Fare from Stn.A to Stn.X by Sleeper class : Rs.200
Fare from Stn.X to Stn.B by AC-III tier : Rs.395
The Government servant is still eligible for Rs.595 only, though he travelled in AC-II tier from Stn.X to Stn.B,
because his eligibility class is AC-III only.

Example : Mr.X drawing a grade pay of Rs.4800 and whose headquarters is A, proceeded on tour to Stn.B (700
kms apart). For journey from A to B, he used a slightly longer route. He traveled from Stn .A to Stn.X (500
Kms) and then from Stn.X to Stn.B (300). Calculate his eligibility towards fares, if he performs the journey by
entitled class. Railway tariff is as follows:

Class Stn.A to Stn.X Stn.X to Stn.B Stn.A to Stn.B

AC-II tier 417 595 927
AC-III tier 319 424 690
Sleeper 95 117 179

Sol : In terms of GIO(1) below SR.34 readwith GIO(1) below SR.17, the Government servant is entitled for AC-II
tier accommodation. Hence, he is eligible for One direct fare from A to B by AC-II tier i.e. Rs.927.
In the above example, if the Government servant travels from Stn.A to X by sleeper and then from Stn.X to
Stn.B by AC-II tier then regulation of mileage allowance will be as follows:

Sol : In terms of GIO(3) below SR.34, if tour is performed by longer route by rail partly by lower class and partly
by the entitled class then the claim should be regulated on proportionate basis. Hence mileage allowance will be
regulated as below:
Divide the distance between Stn.A to X and Stn. X to B in the ratio and proportion
 A to X : X to B Sleeper fare = 3 / 8 X 179 = 67.13
300 : 500 AC-II tier fare = 5 / 8 X 927 = 579.38
3 : 5 Total entitlement = 647.00

Example : Mr.X drawing a grade pay of Rs.2800 with effect from 01-01-2009 proceeded on tour from Stn.A to
Stn.B. He performed the tour from 07-03-2009 to 23-03-2009. While on tour he was given MACPS promotion
to a post carrying a grade pay of Rs.4200 with effect from 15-03-2009. Regulate his claim for fares, if he
travels by entitled class both ways. (Fare structure as per previous Example)

Sol : At the commencement of tour, the grade pay of the Govt. servant is Rs.2800, hence his entitled class is
AC-III tier. From 15-03-2009, his grade pay was raised to Rs.4200, hence he is entitled to AC-II tier from that
date. If the Govt. servant used entitled class then his entitlement towards mileage allowance will be as follows:
Fare from Stn.A to Stn.B by AC-III tier : Rs.690
Fare from Stn.B to Stn.A by AC-II tier : Rs.927
Net entitlement : Rs.1617

Example : Mr.X drawing a grade pay of Rs.6600 performed tour from Stn.A to Stn.B. He traveled by air at a
cost of Rs.5600. AC-I class fare by train is Rs.2900 from Stn.A to Stn.B. Regulate his claim of fares.

Sol: In terms of SR.48-B the Govt. servant is eligible for Air fare of Rs.5600 towards fare from Stn.A to Stn.B.

In the above example, compute the eligibility towards fares if he travelled by private airlines.

Sol : In terms of SR.48-B, the official is not eligible for air fare, as he had travelled by private airlines.

Example : Mr.X drawing a grade pay of Rs.4200 proceeded on tour from Stn.A to Stn.B. He performed
journey by AC bus by paying Rs.570. Howver, AC-II tier fare from A to B is Rs.295 only. Calculate his
admissibility towards fares.

Sol : In terms of GIO(1) below SR.46, the Government servant is eligible for reimbursement of bus fare. Hence
he is eligible for Rs.570.

Example : Mr.X drawing a grade pay of Rs.7900 proceeded on tour from A to B. He performed journey by his
own car. Distance from A to B is 360 Kms and prescribed rate for road journey is Rs.12 per km. AC-I class
fare from A to B is Rs.1895. Regulate Mileage allowance.

Sol : In tour, in cases of travel by road by own car/full taxi between places connected by rail, the claim of
Mileage allowance should be restricted to actual charges claimed limited to fare of the entitled class by rail, in
terms of GIO(1) below SR.46. Hence the Govt. servant is eligible for Rs.1895 as detailed below:
Actual cost incurred for taxi = Rs.12 X 360 : Rs.4320
Limited to, Train fare by entitled Class (AC-I class) : Rs.1895

Example : Mr. M drawing a Grade pay of Rs.4800 performed journey by air from Hyderabad to New Delhi and
back on tour. The competent authority allowed higher entitlement of flight for onward journey due to emergent
conditions. The cost of air travel is Rs.9300 and AC.II tier charges by train is Rs.1540. Calculate his entitlement
towards mileage allowance.
Sol.
 Actual cost incurred by the Government servant for onwards & return : Rs.18600
Onwards journey fare from Hyderabad to New Delhi by air : Rs.9300
Return journey by train from New Delhi to Hyderabad (restricted) : Rs.1540
Net entitlement : Rs.10840

Onward journeyis treated as urgent and hence competent authority will allow higher entitlement for
speedy reaching to destination. In case of return journey the urgency is not certified and hence restricted to
entitled class by train.
Some Examples on Regulation of Daily Allowance :

Example : Mr.X drawing a grade pay of Rs.5400 proceeded on tour from Headquarters A to Stn.B. He left A
on 2nd March at 6.00 PM by train. Reached Stn.B on 3rd March by 7.00 AM. On completion of duty at
Station.B, he started on 16th March at 7.15 PM and reached Headquarters at 8.15 AM the next day. Regulate
his DA, if he made his own arrangements for stay at Stn.B and incurred at Rs.220 per day for boarding and
Rs.140 per day towards local conveyance.
Sol :
Tour commenced on 02-03-2005 ( 18.00 Hrs. )
Tour ended on 17-03-2005 ( 08-15 Hrs. )
Gross D.A.s = 02-03-2005 +( 03-03-2005 To 16-03-2005 )+ 17-03-2005
= Nil DAs 14.0 DAs 0.7 Das
= 14.7 D.A.s

Admissibility towards boarding charges = 14.7 X 200 = Rs.2940

Admissibility towards local conveyance = 14.7 X 140 = Rs.2058

In the above example if the Government servant stays in a lodge from 11th March 5.00 PM to
16th March 06.30 PM by paying Rs.1200 per day, then DA will be as follows:
Sol :
= 11-03-2005 +( 12-03-2005 To 15-03-2005 )+ 16-03-2005
D.A.s
= 0.7 DAs 4.0 DAs 1.0 Das
= 5.7 D.A.s
= 5.7 DAs X 1500 = 8550
Actual lodge receipt = 5 X 1200 = 6000
Net entitlement = Rs.6000/-.

In the above example if the Lodge rent is charged as per check out time of 24 hours, then then DA will be
regulated as follows:
Sol :
Entitlement towards DA = 5.7 X 1500 = Rs.8550
Actual lodge receipt = 6 X 1200 = Rs.7200
Net entitlement = Rs.7200

In the same example if the Government servant stays in a Public sector Guest House by paying Rs.500 per
calendar day then the Daily Allowance will be regulated as follows:
Sol :
Entitlement towards DA = 5.7 X 1500 = Rs.8550
Actual guest house charges = 6 X 500 = Rs.3000
Net entitlement = Rs.3000
In the same example if the Government servant stays in a Lodge by paying Rs.1200 per day from 11 th March
5.00 PM to 13th March 5.00 PM and then in a superior room by paying Rs.2000 per day till 16th March 06.30
PM, then DA will be as follows:
Sol :
Entitlement towards DA = 5.7 X 1500 = Rs.8550
Actual lodging charges = 2 X 1200 (+) 3 X 1500 = Rs.6900
Net entitlement = Rs.6900
Example : Mr.X drawing a grade pay of Rs.4800 and whose headquarters is Hyderabad proceeded on tour to
Chennai. He left Hyderabad on 6th May at 5.20 PM and reached Chennai the next day at 6.30 AM. He
occupied a lodge the same day at 7.00 AM and stayed there up to 14th May 7.00 AM by paying Rs.700 per day.
He then made his own arrangements for his stay. On 19th May, at 6.30 PM he left Chennai, by air, and
reached Hyderabad the same day at 8.30 P by paying Rs.6300. AC-II tier fare by rail was Rs.950. Regulate
DA, if he had incurred Rs.200 per day towards boarding charges and Rs.160 towards local conveyance.
Sol :
The grade pay of the Govt. servant = Rs.4800
His entitlement towards train = AC-II tier
His entitlement towards DA = Rs.500 (Lodging) + Rs.150 (Boarding) + Rs.100 (local conveyance)
Calculation of Fares :
AC-II tier fare from Hyderabad to Chennai = Rs. 950
AC-II tier fare from Chennai to Hyderabad (restricted) = Rs. 950
Computation of DA:
Tour commenced on 06-05-2004 ( 17.20 Hrs. )
Tour ended on 19-05-2004 ( 20.30 Hrs. )

= 06-05-2004 +( 07-05-2004 To 18-05-2004 )+ 19-05-2004

Gross D.A.s
= 0.7 DAs 12 DAs 1 DA
= 13.7 D.A.s

Lodging = 07-05-2004 +( 08-05-2004 To 13-05-2004 )+ 14-05-2004

D.A.s = 1.0 DA 6.0 DAs 0.7 DA
= 7.7 D.A.s
A. Boarding charges : 13.7 X 150 = Rs.2055
B. Conveyance charges : 13.7 X 100 = Rs.1370
C. Lodging charges : 7.7 X 500 = Rs.3850
Net entitlement towards travelling allowance (fares + A + B + C) = Rs.9175
In addition to the above the Government servant is eligible for road mileages from residence/office to Railway
station at Hyderabad and vice versa. In the absence of such details, the amount was not computed.
 Important Points relating to TA on TRANSFER :

1 Every Govt. Servant on transfer in public interest is entitled to the following

transfer travelling allowance, according to his entitlement depending on the
category in which he is classified:
a) Composite Transfer Grant S.R.116
b) Fares (For Self, Family and for Chauffer)
c) Cost of transportation of Personal Effects
d) Cost of transportation of Conveyance
2
For the Purpose of Transfer Travelling Allowance Family includes:-
a) Spouse of the Govt. Servant
(only one wife, in case of male Govt. Servant)
b) Son(s) (including major sons and adopted sons)
c) Daughter(s) (incl. married daughter(s), widowed daughter(s))
d) Parents
e) Unmarried Sister(s)
f) Minor Brother(s) S.R.2 (8)
g) Widowed Sister(s) (Provided father is either not alive or he
himself is dependent on the Govt. Servant.

All the family members discussed above will be included in the family
provided they are wholly dependent on the Govt. Servant and they are not
earning more than 3,500 p.m. Further, this limit of income doesn’t apply to
spouse
3 Composite Transfer Grant : A lump sum Composite Transfer Grant equal to one
month’s basic pay plus grade pay and non practicing allowance will be granted
to all Govt. servants transferred in public interest and involving change of
station. However, Composite Transfer Grant will be restricted to one-third of the G.I.D.(1).II
below SR.116
pay plus grade pay, if the transfer is within the same city or the transfer is to
another station which is less than 20 kms from the old station, provided change of
residence is actually involved.
4 In cases where transfer of husband and wife takes place within 6 months from the
same place (old headquarters) to the same place (new headquarters), but after 60
G.I.D.(1).II
days of the transfer of the spouse, fifty per cent of the transfer grant on transfer below SR.116
shall be allowed to the spouse transferred later.
5. No composite transfer grant is admissible to the spouse, if the transfer takes
place within 60 days from the same place (old headquarters) to the same place G.I.D.(1).II
below SR.116
(new headquarters) to which earlier posting of his/her spouse was ordered.
6 Composite Transfer Grant will be admissible in respect of transfers within the
same city/town only if it results in an obligatory change of residence and G.I.D.(1).II
below SR.116
necessitated solely on account of the transfer.
Fares (Self)
7 A Govt. Servant on transfer will be eligible for mileage allowance from old
headquarters to new headquarters as per the entitled class applicable to him,
vide SRs 34, 40, 46 & 48-B. Further, if the journey is performed by full taxi then
road mileage will be
GID(1).IV
at prescribed rates below SR. 116
For Self One Road mileage
at starting point
For Self + 2 family
Two Road mileage -do-
members
For Self + 3 or more
Three Road mileage -do-
family members
8 If Govt. Servant travels in own car, send under its own propulsion to new station, Note 2. Below
GID(1) V
then the G.S. is not entitled to any separate fare below S.R. 116
9 The G.S. is entitled to additional to & fro fares by entitled class if he has to leave
his family behind because of non-availability of Govt. residential accommodation GID(1) VI
below S.R. 116
at the new hqrs.
Fares (Family)
10 The family of G.S. on his transfer to the new place of posting will be eligible for
GID(1) IV
road mileage as per entitlement applicable to G.S. Vide SR 30,40,46 & 48-B below S.R. 116
11 Mileage allowance will not be admissible to the members fo the family of the Note 2 below
GID(1) V below
G.S., if they travel by conveyance transported under its own propulsion.
S.R. 116
12 Mileage allowance is admissible to the members of the family of G.S., provided
they accompany him on transfer to his new station accompanying means
a) Preceeding/following G.S. on transfer to a station other than G.S. new GID(10) below
headquarters for a period of one-month prior/six months after the date of S.R.116 read
handing over charge at old station. with S.R. 116
(b)(iii)
b) Preceeding/following G.S. on transfer to the new head quarters prior to one
month from the date of taking over charge at new station or 6 months after
the date of taking over charge at the new station
13 Children studying in educational institutions and who are not actually residing
with their parents at the time of transfer but later come to spend the vacation with
them will be treated as member(s) of family subject to conditions laid down in
S.R. 2(8), and T.A. for such children will be paid from their place of study to new GID(6) below
S.R. 116
head quarters limited to old head quarters to new head quarters by the
appropriate class of entitlement and further limited to actual class by which
journey was performed
14 Family of G.S. is eligible for appropriate mileage allowance / fares for journey
on transfer at full rate for each adult member and at half rate for each child. Rule 116(a) I
General notion : No fares for children below the age of 5 yrs. (iii)
Half fare for children between 5 to 12 yrs.
Fares (Others)

15 On transfer to new head quarters a second class rail fare will be admissible to
the chauffeur (or) cleaner employed by the G.S. provided:
Note 1 of S.R.
a) The G.S. furnishes a certificate that the chauffeur is actually employed;
116 (a) I (iv)
b) That the chauffeur (or) cleaner actually travelled by rail.
c) The conveyance is actually transported by rail

Personal Effects (Admissibility for carriage of personal effects)

Rate per km for transport by

Grade Pay By Train/Steamer
road
6000 Kgs by goods train/4 wheel
7600 and above 18.00 ( Rs.0.003 per kg per km)
wagon/1 double container
6000 Kgs by goods train/4 wheel
4200-6600 18.00 ( Rs.0.003 per kg per km)
wagon/1 single container
2800 3000 kgs 9.00 (Rs. 0.0031 per kg per km)
Below 2800 1500 kgs 4.60 (Rs. 0.0031 per kg per km)

16 The G.S. on transfer may draw the actual cost of transportation of personal
S.R. 116 (a) (I)
effects by goods train subject to the max. restrictions prescribed above (iii)
17 Personal effects can also be transported by passenger train, instead of goods
Note I below
train. However, the claim in such case will be restricted to the max. admissibility, S.R. 116(a) I
had the personal effects been carried by goods train, whichever is less. (iii)

18 The rates for transporting the entitled weight by steamer will be equal to the
prevailing rates prescribed by such transport in ships operated by Shipping GID(1.III)
below SR.116
Corporatin of India.
Conveyance:

19 A Govt. Servant on transfer is entitled for transporting his personal conveyance

from his old head quarters to new head quarters. Every G.S. is eligible for GID(I) V
below S.R. 116
transportation of one car (or) one motor cycle/scooter (or) one horse provided read with S.R.
his grade pay is Rs. 4200/- or more. 116(a) I (IV)

20 G.S. where pay is below Rs. 4200/- can also transport car/horse from old head
quarters to new head quarters on transfer. However in such case car will be
classified as a part of personal effects and will be included in the max. limits C&AG dec 1
below S.R. 116
prescribed for personal effects i.e. 3000 or 1500 Kgs. depending on category of
pay
21 G.S. whose pay is less than Rs. 4200/- is entitled for free transport of one motor
cycle/scooter or one bicycle from old head quarters to new head quarters on GID(I)(V)
below S.R. 116
transfer
22 A G.S. is authorized to transport his car/motor cycle/scooter by rail, he may do
so by passenger train/goods train at his option, subject to following conditions :
(a) Actual freight charged by Indian Railways if transported Note 3 below
by passenger train S.R. 116(a) I
(iv) read with
(b) Actual freight + Packing charges + loading charges + GID (4) & (5)
unloading charges + transportation of packed car etc. if below S.R. 116
transported by goods train
Least of (a) or (b)
23 Where the conveyance is sent loaded on a truck, between places connected by
rail, actual expenses can be drawn limited to prescribed rates of expenditure on GID(I) V
below S.R. 116
transportation by passenger train, whichever is less will be allowed
24 Where conveyance is sent loaded on a truck between places not connected by
GID(1) V
rail, transportation will be paid at prescribed rates of starting point below S.R. 116
25 Where conveyance is sent under its own propulsion between places not connected
GID(1) V
by rail, transportation will be paid at prescribed rates of starting point below S.R. 116
26 Where conveyance is sent under its own propulsion between places connected by
rail, actual expenditure will be paid at prescribed rates of starting point limited GID(1) V
below S.R. 116
to expenditure on transportation of conveyance by passenger train
General
27 For journeys on transfer within the same station or to a station at a distance not
more than 20 Kms. (i.e. from office to office) GID 15 read
with
a) If there is no change in residence no T.A. is admissible GID(1)(II)
b) If change in residence is involved as a result of transfer, the following below S.R. 116
reimbursements are admissible

Composite Transfer Grant Equal to 1/3 of Basic Pay

(For self & family) actual cost of
Fares conveyance but not exceeding mileage
all under 116 a II (I) & (ii)
Actual cost limited to amount admissible
Personal Effects
under S.R. 116 (a) (II) (iii)

28 A Government servant transferred from one post to another, under the orders of
Competent Authority, if permitted to hand over charge of his old post or to take
charge of the new post at a place other than the headquarters, is entitled to the
SR.116-A
following concessions :
a) Travelling Allowance at tour rates for Government servant’s actual
journeys –
  from the old headquarters to the place of handing/taking over
charge;
 from the place of handing over charge to the place of taking
over; and
 from the place of handing/taking over charge to the new
headquarters
b) Difference of travelling allowance between transfer and tour scales for
the actual distance by the shortest route from old head quarters to the
new headquarters.
c) In addition travelling allowance for the conveyance of family and
personal effects will be admissible from the old headquarters to the new
headquarters at the prescribed rates and conditions
26 A competent authority may grant to the family of a Government Servant who dies SR.148 and
GID(1)
while in service such travelling allowance as it deems fit
thereunder
27 A Government servant who goes on leave not exceeding six months, after he has
given over charge of his old post and before he has taken charge of his new post
is entitled, whether the order of transfer is received before or after the SR.124
commencement of his leave, to travelling allowance under this section as for
journey from his old to his new post.
28 T.A. is admissible to central Govt. servants on retirement towards settlement in
any station other than last station of duty, within one year from the date of
retirement, as per his entitlement as for transfer. However this concession is not
GID(1) below
admissible in cases of Resignation, dismissal, removal, compulsory retirement as S.R. 147
measure of punishment, temporary employees retiring within 10 yrs. due to
superannuation / invalidation / retrenchment.

Example : Mr.X was transferred from Stn.A to Stn.B in public interest. Distance from A to B is 900
kms. He is in receipt of a Grade pay of Rs.13500 at the time of transfer. A and B are connected by
train. Railway freight for transportation is Rs.100 per quintal by Goods train and Rs.120 per quintal
by Passenger train. Calculate his entitlement towards cost of transportation of personal effects in the
following instances. Distance from residence to Rly stn at A is 15 kms and at B it is 12 kms.
a) If laguagge is transported by goods train.
Sol : The Government servant is eligible to transport 60 quintals of laguagge by Goods train. Hence his
entitlement towards transportation of personal effects works out to:
60 quintals @ Rs.100 per quintal = Rs.6000 plus
Road mileage = 6000 X 0.3 X (15 + 12) = Rs.486
b) If laguagge weighing 50 quintals is transported by Goods train.
Sol : In this case, he is eligible for laguagge actually transported by him i.e.
50 quintals @ Rs.100 per quintal = Rs.5000 plus
Road mileage = 6000 X 0.3 X (15 + 12) = Rs.486
c) If laguagge weighing 40 quintals is transported by Passenger train.
Sol : In this case reimbursement will be made to the extent of maximum entitlement by Goods train as
detailed below:
A Actual Expenditure by Passenger train 40 quintals @ Rs.120 per quintal = 4800

B Maximum entitlement by Goods train 60 quintals @ Rs.100 per quintal = 6000

A is least and hence Rs.4800 is admissible

Plus Road mileage = 6000 X 0.3 X (15 + 12) = Rs.486

d) If laguagge weighing 55 quintals is transported by Passenger train.

Sol : In this case reimbursement will be made to the extent of maximum entitlement by Goods train as
detailed below:
A Actual Expenditure by Passenger train 55 quintals @ Rs.120 per quintal = 6600

B Maximum entitlement by Goods train 60 quintals @ Rs.100 per quintal = 6000

B is least and hence Rs.6000 is admissible
Plus Road mileage = 6000 X 0.3 X (15 + 12) = Rs.486
e) Laguagge sent by truck at a cost of Rs.8000 towards truck charges
Sol ; Entitlement = 900 + 15 + 12 =927 kms X Rs.18.00 per Km = Rs.16686
Actual expenditure = Rs.8000
Actual expenditure is least and hence Rs.8000 is reimbursable.
f) Laguagge sent by truck for Rs.15500, excluding packing charges of Rs.400 and loading and
unloading charges of Rs.1000
Sol ; Entitlement = 900 + 15 + 12 =927 kms X Rs.18.00 per Km = Rs.16686
Actual expenditure = Rs.15500 + Rs.1000 = Rs.16500 (Packing charges not reimbursable)
Actual expenditure is least and hence Rs.16500 is reimbursable.

g) laguagge sent by Single container for Rs.7000.

Sol : In this case, the Government servant is eligible for transportation of personal effects by Single
container. Hence the entire amount of Rs.7000 is reimbursable. However, Road mileages at both ends
will not be given as container service is from residence to residence. Futher, Loading and Unloading
charges are also not reimbursable as they already stand included in Railway freight.
Example : Calculate the travelling allowance admissible to Mr.X on his transfer from Hyderabad to
Chennai (790 Kms) with the following details :
a) Pay in Pay band = Rs.38750; Grade Pay at Hyderabad : Rs.6600, Pay at Chennai on reporting
to duty : Rs.7600
b) Relieved at Hyderabad on 15-04-2009 AN.
c) The officer is entitiled to type ‘E’ quarter at Chennai. However, he was offered type ‘C’ quarter
(the type inferior to his eligibility) on the grounds that no vacant quarter of his eligibility is
available. The officer refused the same.
d) He traveled alone from Hyderabad to Chennai by AC-II tier on 17-04-2009 (5-15 PM) and
reached Chennai the next day at 9-00 AM, by paying a fare of Rs.1360.
e) Returned back to Hyderabad on 24-04-2009. Travelled by air by paying Rs.6500.
f) His family consisted of wife, son (D.O.B.—27-09-1995), Son (D.O.B –15-08-1998), Daughter
(D.O.B.—24-04-2004) and mothering-law wholly dependent on the Government servant.
g) He traveled from Hyderabad to Chennai with all his family members on 28-04-2009 and reached
Chennai the next day.
h) Distance from Residence to Railway Stn. at Hyderabad is 9 kms and at Chennai it is 16 kms.
i) Transported his personal effects by single contained by paying Rs.6300. Tariff charged by
railway for goods train is Rs.98 per quintal.
j) His car was sent loaded in a goods train for which he incurred Rs.1800 towards freight, Rs.300
towards Loading and Unloading charges, Rs.225 towards packing charges. Freight charged by
Indian Railways for transportation of car by passenger train is Rs.2250

Sol. :

Grade Pay : Rs.6600

Entitlement for train journeys : AC-II Class [GIO.1 below SR.34]
Family : Wife, Son(13), Son (10) [SR.2(8)]
Transportation of personal effects : 6000 Kgs by goods train [GIO.1(III) below SR.116]
(or) Single container
Trans. of personal conveyance : One Car [GIO.1(V) below SR.116]

I. Composite Transfer Grant : (Pay : Rs.38750 plus Grade Pay : Rs.6600) : Rs.45350
[GIO.1(II) below SR.116]
II. Fares :
a) Self : AC-II tier fare from Hyderabad to Chennai : Rs.1360
b) Family :
3 AC-II tier fares from Hyderabad to Chennai
@ Rs.1360 per fare for Wife, Son(13) and
at Rs.680 for Son(10) : Rs.3400
: Rs. 4760
III. Transportation of Personal Effects :
Single container fare from Hyderabad to Chennai : Rs. 6300
IV Transportation of Personal Conveyance :
a) Actuals :
Actual cost of transportation of car by goods train
Rs.1800 (freight) + Rs.300 (L & UL) + Rs.225 (packing) : Rs.2325
 b) Maximum entitlement by Passenger train : Rs.2250
(b) is least and hence admissible : Rs. 2250
. .
Gross entitlement : Rs.58660
Less : Advance already drawn : Rs. NIL
Net Entitlement : Rs. 58660
Notes:
 Denial of inferior accommodation entails forfeiture of additional to & fro fare vide clarification (i) of
GIO (1)(VI) below SR.116
 Daughter born as a third child (more than two surviving child) after 01-01-1999. Hence she will be not
recognized as a member of family for the purpoe of TA.
 In the absence of rate of half-ticket, half the amount adimissible for full fare was taken into account.
 Mother-in-law is not covered by the definition of family.
 Packing charges for transportation of car by goods train is admissible.

Example : Mr.X whose headquarters is A proceeded on leave to Stn.B on leave not exceeding six
months. While on leave he was posted to Stn.C. Calculate his eligibility towards fares if he traveled
by entitled class from B to C by incurring Rs.422. Direct fare from Stn A to Stn.C is Rs.396.
Sol. : In terms of GIO.1 below SR.124, the Government servant will be eligible for one direct fare by the
class of accommodation actually used from old headquarters (A) to new headquarters (C). Hence, he is
eligible for Rs.396 only.
Example : In the above example, if the direct fare from Stn.A to Stn.C is Rs.523 then determine his
eligibility towards reimbursement of fares.
Sol. : In cases, where the direct fare from Stn.A to Stn.C is more than the actual fare incurred by the
Government servant from Stn.B to Stn.C, the G.S. may be allowed direct fare from Stn.A to Stn.C
i.e. Rs.523, In terms of GIO.1 below SR.124. In this case, the extract of FR.44 may not be taken into
account though it becomes a source of profit to the Government servant.
Example : In the same example, if the Government servant performs jounery partly by lower class
than that of his entitlement and partly by the class of accommodation he is entitled to, towards his
journey from Stn.C from Stn.B, then how his claim of fares will be regulated.
Sol. : In case where the Government servant, who is spending his leave not exceeding six months at a
place other than his old headquarters, performs journey partly by lower class of accommodation than
that of his entitlement and partly by the class of accommodation to which he is entitled to, then his claim
of fares will be regulated on proportionate basis as contemplated in GIO.3 below SR.34 read with Note
below GIO.1 of SR.124.
Example : In the same example, if the Government servant is posted to Stn.B (where he is spending
his leave), instead of Stn.C then how the claim will be regulated.
Sol. : In case the Government servant is posted to the same place where he is spending his leave not
exceeding six months, he will be paid one direct fare from old headquarters to new headquarters as per
his entitled class though there is no need for him to perform journey in consequence of his transfer.
Let’s check some examples on travelling allowance:
1. Travelling allowance is a
a) Conveyance b) Compensatory c) Transport d) Composite
allowance allowance allowance allowance
2. Which of the following is not a kind of travelling allowance
a) Mileage b) Daily allowance c) Conveyance d) Compensatory
allowance allowance allowance
3. The travelling allowance granted to Government servant whose duties require extensive travel is
a) Mileage b) Conveyance c) Permanent d) Daily
allowance allowance travelling allow allowance
4. Permanent travelling allowance can be drawn during
a) Leave b) Temporary transfer c) Joining time d) Stay in hqrs.

5. Permanent travelling allowance can be granted

a) Monthly b) Quarterly c) Half yearly d) Yearly
6. Conveyance allowance is granted for journeys which do not render a GS eligible for
a) Compensatory b) Daily allowance c) Dearness d) Hill area
allowance allowance allowance
7. Conveyance allowance can be drawn during
a) Leave b) Temporary transfer c) Joining time d) Duty within
short distance
8. An allowance granted to meet the cost of a particular journey
a) Conveyance b) Mileage allowance c) Transport d) Daily
allowance allowance allowance
9. A journey between two places shall be determined with reference to
a) Shortest route b) Cheapest route c) Least reaching time d) All the above

10. Stn A & B are connected by two alternate routes. Distance by one route is 270 Kms and by other
route it is 290 Kms. Journey by shortest route will take 6 hours and by alternate route it takes 5.30
hours. Mileage allowance shall be restricted to
a) Shortest route b) Longest route c) Route actually used d) Average cost

11. Two stations are connected by alternate routes. The fare by shortest route is Rs.285 and by longer
route it is Rs.345. The Government servant travelled by shortest route. His claim towards
mileage allowance can be settled as
a) Rs.285 b) Rs.345 c) Rs.315 d) Rs.300
12. In the above exampleif Government servant performed journey by longer route
a) Rs.285 b) Rs.345 c) Rs.315 d) Rs.300

13. In the same example, if shortest route is closed in a particular reach due to civil commotion and
GS actually travelled by longer route
a) Rs.285 b) Rs.345 c) Rs.315 d) Rs.300
14. A journey on transfer is held to begin or end as follows:
a) Residence to residence c) Residence at old hqrs. to office at new hqrs.
b) Office to office d) Office at old hqrs. to residence at new hqrs.
15. If a Government servant travels by a inferior class of accommodation than his entitlement, his
claim shall be settled to
a) Entitled class b) Highest class c) Actual expenditure d) forfeited
16. If a Government servant travels by a inferior class of accommodation than his entitlement, his
claim shall be settled to
a) Entitled class b) Highest class c) Actual expenditure d) forfeited
17. An entitlement of Government servant for travel by train shall be regulated with reference to
a) Pay in pay band b) Grade pay c) Gross salary d) Net salary
18. A Government servant with Grade pay of Rs.7600 can avail ………………accommodation
a) AC First Class b) AC-2 tier c) AC-3 tier d) Sleeper
19. A Government servant with Grade pay of Rs.4600 can avail ………………accommodation
a) AC First Class b) AC-2 tier c) AC-3 tier d) Sleeper
20. A Government servant with Grade pay of Rs.2800 can avail ………………accommodation
a) AC First Class b) AC-2 tier c) AC-3 tier d) Sleeper
21. If a Government servant performs journey by a slightly longer route partly by a inferior class and
remaining by entitled class, his claim shall be settled to
a) Entitled class by shortest route c) Least of (a) & (b)
b) Actual bylonger route d) In the same ratio of actual journey by shortest route
22. If railways doesn\t provide AC-3 tier/First Class/AC Chair Car accommodation between two
stations, A Government servant with a grade pay of Rs.1800 may travel by
a) AC First Class b) AC-2 tier c) Road d) Sleeper
23. Mr.X purchased seasonal ticket between Stn.A & B for his personal reasons. Incidentally, he
performed journey from Stn.A to Stn. B on official duty. His claim for such journey can be
a) Restricted to b) Accepted to actual c) Accepted to entitled d) Disallowed
entitled class cost class
24. Which of the following elements can be disallowed from the mileage allowance claim of a
Government servant who travelled by train
a) Passenger tax b) Spl. Supplementary c) Reservation d) Addln. Bed
Charges charges roll charges
25. Which of the following elements can be disallowed from the mileage allowance claim of a
Government servant who travelled by train
a) Cancellation b) Pantry charges c) Internet charges d) Service tax
charges
26. Which of the following elements can be disallowed from the mileage allowance claim of a
Government servant who travelled by train
a) Ticket collection b) Education cess on c) Brokerage charges d) Tatkal seva
charges fare charges
27. Which of the following elements can be disallowed from the mileage allowance claim of a
Government servant who travelled by train
a) Duplicate ticket charges b) Agency charges c) Safety surcharge d) Toll taxes

28. A Government servant with Grade pay of Rs.2800 travelled by AC-2 tier on the plea that AC-3 tier
accommodation is not available. His claim can be
a) Forfeited b) Allowed in full c) Restricted to d) Restricted to
AC-3 tier sleeper class
29. Are tatkal seva charges reimbursable
a) Yes c) Only in emergency conditions
b) No d) At the discretion of controlling officer
30. A Government servant booked AC-2 tier accommodation for his tour. Due to domestic constraints
he cancelled his tour and proceeded on leave. The cancellation charges are
a) Reimbursable b) Cannot be c) Allowed if applied d) Recovered
reimbursed for commuted leave
31. In the above example, if tour was cancelled due to administrative reasons
a) Reimbursable b) Cannot be c) Allowed if applied d) Recovered
reimbursed for commuted leave
32. A Government servant travelled on tour from Stn.A to B. AC-II tier accommodation from Stn.A to
Stn.B was Rs.1260. However, Railways charged a concessional rate of Rs.925 to the Government
servant as he is a handicapped person. His claim shall be reimbursed to the extent of
a) Rs.1260 b) Rs.925 c) Rs.955 d) Rs.1100

33. Proof of journey for actual class of accommodation availed by railways is

a) Mandatory b) Obligatory c) Discretion of d) Discretion of
controlling officer GS
34. A Government servant drawing a Grade pay of Rs.5400 can travel by …………… class by
sea/river steamer
a) Highest b) Middle c) Third d) Lowest
35. A Government servant drawing a Grade pay of Rs.2000 can travel by …………… class by
sea/river steamer
a) Highest b) Middle c) Third d) Lowest
36. A Government servant with a grade pay of Rs.2800 is entitled to travel by
a) AC Taxi b) Taxi c) AC bus d) Bus

37. The claim of a Government servant who is eligible to travel by AC taxi between two stations
connected by train shall be restricted to
a) AC Bus b) AC First Class c) AC-2 tier d) AC-3 tier

38. A Government servant with Grade pay of Rs.10000 can travel by

a) AC taxi b) AC bus c) Ordinary bus d) All the above

39. For journeys by taxi/autorickshaw the mileage allowance payable is

a) Rs.16/km b) Rs.8/km c) Rs.7/km d) At rates prescribed by
transport aurthority
40. Local journey means - journey beyond ………….kms with in the limites of urban agglomeration
a) 5 kms b) 8 kms c) 10 kms d) 16 kms
41. Mileage allowance for tours byond 8 kms within urban agglomeration can be
a) Allowed b) Disallowed c) Discretionary d) Rejected
42. In the above example, the claim can be restricted to
a) Taxi b) Autorickshaw c) Scooter d) Bus
43. Can a Government servant claim mileage allowance for autorickshaw if tour is performed beyond
8 kms in urban agglomeration of his headquarters
a) Cannot claim b) With prior sanction c) Restricted to bus d) After journey
is performed
44. If tour is within 8 kms from residence in the urban agglomeration of his headquarters, the claim
for mileage allowance can be
a) Rejected b) Allowed in full c) Allowed by scooter d) Allowed by bus

45. Claim for mileage allowance can be allowed if the Government servant
a) Uses free b) Uses staff c) Actually incurs d) Exchanged transport
transportation car expenditure coupns supplied by office
46. Entitlement for travel by air requires a Grade pay of
a) Rs.4800 b) Rs.5400 c) Rs.6600 d) Rs.7600
47. A Government servant with grade pay of Rs.8700 can travel by
a) Business class b) Club class c) Economyclass d) Common class

48. The entitlement of travel by club class is permissible for officials drawing Grade pay of
a) Rs.10000 b) Rs.8900 c) Rs.8700 d) Rs.7600
49. Officials entitled to travel by air shall travel by
a) Indian airlines b) Private airlines c) Chartered airlines d) All the above

50. Mileage points earned due to air journey shall be utilized for
a) Office only b) Self of GS c) Shall not be d) None of the
accepted above
51. Daily allowance constitutes which of the followingpoints
a) Lodging b) Boarding c) Local conveyance d) All the above

52. If a Government servant is entitled to free lodging, boarding and local conveyance on his tour, he
is entitled to
a) 3/4th of DA b) ½ of DA c) 1/4th of DA d) No DA

53. The entitlement for lodging charges in respect of Government servant with grade pay of Rs.8900
a) Rs.5000 per day b) Rs.3000 per day c) Rs.1500 per day d) Rs.500 per day

54. The maximum boarding charges reimbursable inrespect of Government servant whose Grade Pay
is Rs.4200
 a) Rs.500 per day b) Rs.300 per day c) Rs.150 per day d) Rs.100 per day
55. DA for enforced halts, enroute, shall be regulated as
a) Tour b) Leave c) Absence d) Journey
56. DA for enforced halts, at tour station, shall be regulated as
a) Tour b) Leave c) Absence d) Journey
57. The maximum number of days for which DA for local journeys can be paid
a) 30 days b) 45 days c) 90 days d) 180 days
58. Admissibility towards DA if the absence from headquarters is 6.00 hrs
a) Nil b) 50% c) 70% d) 100%
59. Admissibility towards DA if the absence from headquarters is 12.00 hrs
a) Nil b) 50% c) 70% d) 100%
60. Admissibility towards DA if the absence from headquarters is 12.02 hrs
a) Nil b) 50% c) 70% d) 100%
61. Absence from headquarters means, outside a radius of ……… kms from headquarters
a) 5 kms b) 8 kms c) 16 kms d) Urban agglomeration
62. DA is calculated with reference to
a) Calendar day b) Grade pay c) Absence from hqrs. d) All the above
63. A Government servant on CL/RH is entitled to …………….DAs
a) Calendar day b) Grade pay c) Absence from hqrs. d) All the above
64. A Government servant on ½ CL is entitled to …………….DAs
a) Calendar day b) Grade pay c) Absence from hqrs. d) All the above
65. A Government servant on Special Casual Leave is entitled to …………. DAs
a) Calendar day b) Grade pay c) Absence from hqrs. d) All the above
66. A Government servant on leave of kind due & admissible on tour is entitled to ……………… DAs
a) Calendar day b) Grade pay c) Absence from hqrs. d) All the above

67. A Government servant left headquarters on tour on 19th October 7.00 PM and returned back on
23rd October 6-15 AM. His eligibility towards DAs is
a) 3.0 DAs b) 3.7 DAs c) 2.7 DAs d) 4.4 DAs

68. Maximum delay in arrival of train that cannot be taken for calculation of DA
a) 5 minutes b) 10 minutes c) 15 minutes d) 30 minutes

69. The departure time of a train is 15.00 hrs. However, the train departed late and left headquarters
of a Government servant at 19.15 hrs. The adminissiblity of DA for that day shall be
a) Nil b) 70% c) 50% d) 35%
70. The actual arrival time of a train is 5.50 AM. However, the train reached the destination at 6.03
AM. The admissibility of DA for that day shall be
 a) Nil b) 70% c) 50% d) 35%
71. In the above example, if the train reached at 6.20 AM then DA shall be
a) Nil b) 70% c) 50% d) 35%
72. The arrival of a train is scheduled at 11.58 AM as per railway time table. Due to late arrival of
train the Government servant reached headquarters at 12.12 PM. DA admissible to him shall be
a) Nil b) 0.35 c) 0.70 d) 1.0
73. The adimissibility towards DA for the day, if the scheduled reporting time of flight is 11.00 AM
and actual departure time is 12.30 PM
a) Nil b) 70% c) 50% d) 35%
74. DA is not admissible on the following occasion during the course of a tour
a) Sunday b) Public holiday c) Restricted holiday d) Special casual
leave
75. A Government servant left tour station at 11.00 AM on a holiday and returned back the next day at
7.00 PM. His DA for the holiday will be
a) Nil b) 50% c) 70% d) 100%
76. DA for intervening holidays during the course of a tour is payable if the Government servant
actually spends his holiday at
a) Office b) Tour station c) Residence d) Headquarters
77. TA pm tramsfer cambe gramted of the tramsfer os om
a) Own request b) Mutual request c) Public interest d) All the above
78. Mr. X a central Government servant was appointed to a higher post in another department on the
basis of competitive examination which is open to both Government servants and others.
Consequent on appointment he is eligible for
a) Travelling allow. b) Pay protection c) Joining time d) All the above
79. Temporary transfer means, transfer not exceeding
a) 60 days b) 90 days c) 180 days d) 30 days
80. Ta on transfer is not admissible in case of
a) Temporary transfer b) Permanent transfer c) Foreign service d) Deputation
81. Compotion of composite transfer grant
a) Pay in pay band b) Pay + Grade pay c) Pay + GP + DA d) Gross salary
82. In cases where the distance between old headquarters and new headquarters is less than 20 kms,
compostive transfer grant shall be equal to
a) Full b) 50% c) 33 1/3% d) 25%
83. Distance between old headquarters and new headquarters means, distance from
a) Residence to b) Office to c) Office at old hqrs to d) Residence at old hqrs
residence office residence at new hqrs to office at new hqrs.
84. For grant of composite transfer grant, change of residence is
a) Obligatory b) Mandatory c) Discretion of Govt. d) Discretion of
servant controlling officer
85. In case of transfer of spouse takes place within 2 months from the date of transfer of earlier,
Composite transfer grant can be allowed to the later at the following rate
a) Nil b) 33 1/3% c) 50 % d) 100 %
86. In case of transfer of spouse takes place within 6 months from the date of transfer of earlier,
Composite transfer grant can be allowed to the later at the following rate
a) Nil b) 33 1/3% c) 50 % d) 100 %
87. In case of transfer of spouse takes place after 6 months from the date of transfer of earlier,
Composite transfer grant can be allowed to the later at the following rate
a) Nil b) 33 1/3% c) 50 % d) 100 %
88. A Government servant was transferred to another office situated 2 kms away from present place of
working. Consequent on transfer he changed his residence. The quantum of Composite transfer
that can be granted
a) Nil b) 33 1/3% c) 50 % d) 100 %
89. In the above example if it is mandatory to occupy the residential accommodation offiered by new
employer; then
a) Nil b) 33 1/3% c) 50 % d) 100 %
90. Age limit for son(s) to be excluded from the definition of family for the purpose of TA
a) 18 years b) 25 years c) 35 years d) No limit
91. Who amongst the following does not form part of definition of family for the purpose of TA
a) Married daughter b) Minor brother c) Step father d) Married son
92. The income limit for excluding a member from the list of dependents for the purpose of TA
a) Rs.1500 pm b) Rs.2550 pm c) Rs.3500 pm d) Rs.7000 pm
93. Number of wifes eligible to be included in definition of family for travelling allowance
a) One b) Two c) Three d) None
94. Mr.X and his wife are both Government servants working at Stn.A. He was transferred to Stn.B
and his wife remained at Stn.A. Can the gs include his wife in the definitionof family for TA
a) No b) Yes c) Discretion of d) Yes, if she
controlling officer actuall travels
95. Restriction of two children for TA is applicable with effect from
a) 01-01-1998 b) 01-01-1999 c) 01-01-2000 d) 01-01-2001
96. The family members of a Government servant whose grade pay is Rs.4800 can travel by train in
a) AC First Class b) AC-2 tier c) AC-3 tier d) Sleeper class
97. Maximum number of road mileages that can be allowed for journey by road between places not
connected by train in cases of transfer
a) 1 Road mileage b) 2 Road mileages c) 3 Road Mileages d) 4 Road mileages
98. A GS was not allotted residential accommodation at new headquarters. He is entitled to
a) One additional fare to old head quarters
b) One additional higher entitled class fare to old headquarters
c) One additional fare to & fro by entitled class
 d) One additional to and fro fare though journey not performed
99. A Government servant was allotted inferior accommodation at new headquarters and he denied it.
His claim towards additional to & fro fare
a) Accepted b) Not accepted c) Controlling officer d) Stands
may allow protected
100. Government quarters at new headquarters of a Government servant were not contructed.
However the Government servant moved along with family to new headquarters. He actually
performed one to and fro journey to old headquarters due to personal work. His claim towards
additional fares
a) Accepted b) Not accepted c) Controlling officer d) Stands
may allow protected
101. Fare of aminor brother is not admissible if he travels by
a) Train b) Bus c) Air d) Own car of GS
102. The maid cum driver of a Government servant proceeded to new headquarters consequent on
transfer of Government servant. His fare can be allowed if he travels by
a) Bus b) Train c) GSs car d) air
103. In the above example, the entitled class for driver by train shall be
a) Sleeper b) AC-3 tier c) AC-2 tier d) First Class
104. A Government servant transported his personal effects by train on transfer. Which of the
following is not within his entitlements if his grade pay is Rs.6600
a) Goods train b) Passenger train c) Wagon d) Double container
105. Consequent on transfer a Government servant transported his laguagge (50 Q) by Passenger
Train. His claim shall be
a) Allowed as per actual
b) Restricted to 50 quintals by goods train
c) Restricted to 60 quintals by goods train
d) Least of actuals or 60 quintals by goods train
106. Road mileages from residence to railway station at old headquarters and railway station to
residence at new headquarters shall not be allowed if laguagge is transported by
a) Goods train b) Passenger train c) Wagon d) Container
107. Reimbursement towards transportation of car can be allowed if the grade pay of a GS is

a) Rs.4200 & above b) Rs.2800 & above c) Rs.2400 & above d) Rs.2000 & above
108. A Government servant with grade pay of Rs.6600 had a motor cycle and a motor car. On transfer
he can claim for transportation of
a) Car b) Motor cycle c) Both d) At his discretion
109. Reimbursement for conveyance of care in respect of a GS with Grade pay below Rs.4200
a) Cannot be b) Can be allowed c) Shall be treated d) As per discretion
allowed as part of of cont. officer
laguagge
110. The claim for transportationof care shall always be limited to freight by

a) Passener train b) Goods train c) Wagon d) Truck

111. Loading charges and unloading charges are reimbursableif care is transported by

a) Passener train b) Goods train c) Wagon d) Truck

112. Packing charges are admissible, if
a) Personal effects are transported by Goods train
b) Personal effects are transported by Passenger train
c) Car is transported by Goods train
d) Car is transported by passenger train
113. If car is transported by road between places connected by train, the claimshall be restricted to

a) Passener train b) Goods train c) Wagon d) Truck

114. If Personal effects are transported by road between places connected by train, the claimshall be
restricted to
a) Passener train b) Goods train c) Wagon d) Truck
115. If car is transported on its own propulsion between places not connected by train, the claim shall
be allowed to the extent of prescribed rates of
a) Rs.16 per km b) Rs.8 per km c) Reaching point d) Starting point
116. Mr. X transported his car under its own propulsion. The distance between old hqrs. and new
hqrs. is 600 kms. He incurred an amount of Rs.3800 for transportation of car. Prescribed rates
at starting point are Rs.7 per km. Reimbursement for transportation of car shall be
a) Rs.3800 b) Rs.4200 c) Rs.4000 d) Rs.3900
117. If car is send loaded in a truck, the claim shall be allowed to the extent of prescribed rates by
truck of
a) Rs.16 per km b) Rs.8 per km c) Reaching point d) Starting point
Key :
1. b 2. d 3. c 4. d 5. a 6. b 7. d 8. b 9. d 10. c

11. a 12. a 13. b 14. a 15. c 16. a 17. b 18. a 19. b 20. c

21. d 22. b 23. d 24. d 25. b 26. c 27. a 28. c 29. c 30. b

31. a 32. b 33. c 34. a 35. d 36. d 37. b 38. d 39. d 40. b

41. a 42 d 43. b 44. d 45. c 46. b 47. c 48. a 49. a 50. c

51. d 52. d 53. b 54. c 55. a 56. a 57. d 58. a 59. c 60. d

61. b 62. d 63. a 64. b 65. d 66. a 67. b 68. c 69. b 70. a

71. b 72. c 73. d 74. c 75. d 76. b 77. c 78. d 79. c 80. a

81. b 82. c 83. b 84. b 85. a 86. c 87. d 88. a 89. b 90. d

91. c 92. c 93. a 94. d 95. b 96. b 97. c 98. c 99. b 100. b

101 d 102 b 103. a 104. d 105. d 106 d 107. a 108 d 109. c 110. a

111. b 112. c 113 a 114 b 115 d 116 b 117 d

Leave Travel Concession

1. These Rules are called Central Civil Services (Leave Travel Concession) Rules, 1988 and are effective from
st
21 May 1988.
2. These rules shall apply to all persons-
 who are appointed to civil services and posts including civilian Government servants in the Defence
Services in connection with the affairs of the Union;
 who are employed under a State Government and who are on deputation with the Central Govt.;
 who are appointed on contract basis; and
 who are re-employed after their retirement.
3. These rules shall not apply to –
 Government servants not in whole-time employment;
 persons in casual and daily-rated employment;
 persons paid from contingencies;
 Railway servants;
 members of the Armed Forces;
 local recruits in Indian Missions abroad; and
 persons eligible to any other form of travel concession available during leave or otherwise.
 Employees and spouses of employees of Indian Railways and National Airlines, since they are
entitled to “Free Pass”.
4. Family for the purpose of LTC means :-
 Spouse, irrespective of dependency criteria
 Unmarried Son(s)/Daughters including step children, irrespective of whether they are residing with the
Government servant or not;
 Married daughters who have been divorced, abandoned or separated from their husbands and
widowed daughters and are residing with the Government servant and are wholly dependent on the
the Government servant;
 parents and/or step mother residing with and wholly dependent on the Government servant;
 unmarried minor brothers as well as unmarried, divorced, abandoned, separated from their husbands
or widowed sisters residing with and wholly dependent on the Government servant, provided their
parents ae either not alive or are themselves wholly dependent on the Government servant.
The definition of family includes only two surviving children. However, in case of employees who already
have more than two children born prior to 20-10-1998, this restriction doesn’t apply.
All family members excluding spouse, shall forefeit their place in the definition if their income from all
sources, including pension, temporary increase in pension exceeds Rs.1500 per month.
5. Every Government servant shall declare his “Hometown” within 6 months from the date of his entry in to
service.
6. The Hometown once declared and accepted by the Controlling Officer shall be treated as final. In exceptional
circumstances, the Head of the Department or if the Government servant himself is the Head of the
Department, the Administrative Ministry, may authorize a change in such declaration, provided that such a
change shall not be made more than once during the service of a Government servant.
7. When the concession to visit any place in India is proposed to be availed of by a Government servant or any
member of the family of such Government servant, the intended place of visit shall be declared by the
Government servant, in advance to the controlling officer.
8. The declared place of visit can be changed before the commencement of the journey with the approval of the
controlling officer, but it cannot be changed once the journey had commenced.
9. In terms of Rule.7, LTC is admissible to all persons if they have completed one years’ continuous service
under the Central Government on the date of journey performed by him or his family.
10. LTC shall be admissible during any period of leave including casual leave and special casual leave, but is not
admissible for journey during the weekend holidays without any leave.
11. This concession will not, however, be admissible to a Government servant who proceeds on regular leave
and then resigns his post without returning to duty.
12. A Government servant who declares that his hometown in outside India, will also be entitled to the leave
travel concession for visiting his hometown. Governments’ assistance in such a case will be limited to the
share of the fares for journey:
(i) Up to and from the railway station (by the shortest route) nearest to the hometown or
(ii) The railway station for the nearest port of embarkation/disembarkation in India.
The term “nearest port” for this purpose means the port in India nearest to the hometown of Govt. servant.
13. This concession is not admissible to persons while on suspension. However, the members of his family are
entitled to LTC as per usual terms.
14. Current block of LTC : 2010-2013
15. This block of 4 calendar years is sub-divided into two sub-blocks : 2010-2011 & 2012-2013.
16. The LTC to hometown shall be admissible irrespective of the distance between the headquarters of the
Government servant and his hometown once in each sub-block.
17. The LTC to any place in India shall be admissible irrespective of the distance of the place of visit from the
headquarters of the Government servant once in a block of 4 years against one sub-block.
18. Fresh recruits may avail the concession of LTC to their home tome on three occasions and once to any where
in India, in a block of four year along with their family. This concession is admissible for the first eight years
from the date of appointment.
19. Extention of block is not admissible in the above cases.
20. If a Government servant was unable to avail his LTC concession during a particular sub-block, the same can
be carried over for a period of 1 calendar year. Concession not availed during the sub-block 2008-2009 can
be availed on or before 31-12-2010.
21. A Government servant and each member of his family may visit different places of their choice at their
convenient dates against LTC any where in India.
22. However, return journey shall be completed by each of them within six months from the date of their outward
journey. In exceptional circumstances, the limit of six months can be extended by the controlling officer.
23. The block to which the claim relates to can be ascertained from the date of outward journey. The outward
st
journey in respect of concession intended during a sub-block should commence on or before 31 December
of second calendar year of that sub-block. Return journey can be performed even during next calendar year
within 6 months from the date of outward journey.
24. Reimbursement under the Leave Travel Concession scheme shall not cover incidental expenses and
expenditure incurred on local journeys. Reimbursement for expenses of journey shall be allowed on the basis
of a point to point journey on a through ticket over the shortest direct route.
25. Entitlement to Leave Travel Concession under various modes of transportation is the same for TA and LTC.
26. Journey by private airlines is not permissible in respect of entitled officers.

27. A claim for reimbursement of expenditure incurred on journey under leave travel concession shall be submitted within
three months after the completion of the return journey, if no advance had been drawn. Failure to do so will entail
forfeiture of the claim and no relaxation shall be permissible in this regard.

28. Advance may be granted to Government servants to enable them to avail Leave Travel Concession. The amout of such
advance in each case shall be limited to 90% of the estimated amount, which Government would have to reimburse in
respect of the cost of the journey both ways.

29. If the family travels separately from the Government servant, the advance may also be drawn separately to the extent
admissible.

30. The advance may be drawn both for the onward and return journeys at the time of commencement of the outward
journey, provided the period of leave taken by the Government servant or the period of anticipated absence of the
members of the family does not exceed three months or ninety days. If this limit is exceeded, then the advance may be
drawn for the outward journey only.

31. If a decision is taken by the Disciplinary Authrity to initiate disciplinary proceedings against a Government servant on the
charge of preferring a fraudulent claim of LTC, such Government servant shall not be allowed the Leave Travel
Concession till the finalization of such disciplinary proceedings.

32. If the disciplinary proceedings result in imposition of any of the penalties specified in Rule.11 of Central Civil Services
(Classification, Control and Appeal) Rules, 1965, the Government servant shall not be allowed the next two sets of the
Leave travel concession in addition to the sets already withheld during the pendency of the disciplinary proceedings. The
Controlling Authority can also disallow more than two sets of LTC, for reasons recorded in writing.

33. If however, a Government servant is fully exonerated of the charge of fraudulent claim of LTC, he shall be allowed to avail
of the concession withheld earlier as additional set(s) in future block years but before the normal date of his
superannuation.

34. If both husband and wife are Central Government servants----

(a) they can declare separate home towns independently;

(b) they can claim LTC for their respective families, viz., whie the husband can claim for his parents/minor
brothers/sisters, the wife can avail for her perents/minor brothers/and sisters;

(c) the children can claim the concession as members of family of any one of the parents in a particular block;

(d) the husband or wife who avails LTC as a member of the family of the spouse, cannot claim independently for self.

35. Between places not connected by any other means of transport, a GSs can avail animal transport like pony, camel,
elephant etc.. In such cases mileage allowance will be admissible at the rate admissible for journey on transfer.

36. If a Government servant performs journey by purchasing a circular tour ticket offered by Indian Railways, his claim will be
regulated as between the Headuarters and the home town/declared place of visit by the shortest direct route by the class
of accommodation for which the ticket was actually purchased or entitled class, whichever is less.

37. LTC is not admissible for journeys performed in a private car (owned, borrowed or hired) or chartered bus, van or ther
vehicle owned, operate by private operators.

38. LTC is admissible for journeys conducted by Tourism Development Corporations in the Public Sector, State Transport
Corporations and Transport Services run by other Government local bodies. In such cases, the Government servant will
be entitled to reimbursement of…….

(i) the actual hire charges on the chartered vehicle; or

(ii) the amount reimburseable had the journey to the declared place of visit been performed by the entitiled class by rail
by the shortest direct route; --------------------Whichever is least.

39. Earned leave encashment can be availed for LTC for a maximum of 10 days limited to 60 days in entire career. Ten days
can be encashed even if the leave for LTC is 1 day or even in case of availment of LTC on casual leave. If both wife and
husband are Government servants both can avail encashment.