Facility Energy Management Assessment Matrix

Introduction ENERGY STAR Guidelines For Energy Management

To help organizations establish and implement more

effective energy management programs, the US EPA
developed the ENERGY STAR® Guidelines for Energy
Management by identifying the successful practices
used by ENERGY STAR partners. These Guidelines
primarily address corporate and organization-wide
energy management practices, which EPA offered in
the original energy program assessment matrix.

The facility energy management assessment matrix

complements the original energy management
assessment matrix, and is designed to evaluate site
energy management practices through a comparison
with the best practices that correspond to the steps in
the ENERGY STAR Guidelines for Energy
Management, illustrated in this graphic.

The matrix will help site energy managers to assess

their own practices in relation to their organization-wide
program and their best practices learned from ENERGY
STAR partners.

Energy program directors can use this tool when

working with site energy leaders to assess how the
organization-wide program has been implemented at
each facility.

How To Use The Facility Assessment Matrix

The matrix outlines the key activities identified in the

ENERGY STAR Guidelines for Energy Management
and three levels of implementation:
~ Little or no evidence
~ Some elements
~ Fully implemented

1. Compare your program to the Guidelines by

identifying the degree of implementation that most
closely matches your facility's adoption of the corporate
program.

2. Highlight the cell that best matches the level of

implementation of your facility.

3. Print the assessment matrix. You will now have a

visual comparison of your facility to the elements of the
ENERGY STAR Guidelines for Energy Management.

4. Identify the steps needed to fully implement the

energy management elements at your facility, and
record these in the Next Steps column.
 ENERGY STAR® Facility Energy Management Assessment Matrix
Facility Name: Assessment Date:
Little or no evidence Some elements/degree Fully implemented Next Steps
Commit to Continuous Improvement

Site Energy Leader None assigned. Assigned responsibilities but not empowered. 20-40% of time is devoted
Recognized
to energy.
and empowered leader having site manager and senior energy manager support.

Site Energy Champion None identified. Senior manager implicitly supports the energy program. Senior manager actively supports the energy program and promotes energy efficiency in all aspects of site operations.

Site Energy Team No site energy team. Informal organization with sporadic activity. Active cross-functional team guiding site energy program.

Energy Policy No energy policy or awareness of organizational [Link] policy in place. Little awareness by site energy team
Organizational
and limited application
policy supported
of policy.
at site level. All employees aware of goals and responsibilities.

Site Energy Plan No written plan. Informal plan not widely known. Written formal plan endorsed, distributed, and verified.

Accountability No energy budgeting and accountability. Estimates used for allocating energy budgets. Key users are metered separately. Each entity has total accountability for their energy use.

Participation Levels No reporting of energy performance data internally or involvement

Some participation,
in external
sharing,
organizations.
mentoring, and professional memberships.
Participates
Annualinreporting
energy network/organizations.
of performance. Shares best practices/mentors other sites. Reports usage quarterly.

Assess Performance and Opportunities

Track & Analyze Data Limited metering or tracking. No demand analysis or billing
Some evaluation.
metering, tracking, analyzing, and reporting. Energy bills verified
Key loads
for accuracy.
metered, tracked, analyzed, and reported. Facility peak demand analyzed. Adjusts for real-time demand.

Documentation No manuals, plans, designs, drawings, specs, etc. for building

Some documentation
and equipmentand
available.
records available. Some review of equipment
Criticalcommissioning
building and equipment
specs conducted.
documentation available and used for load surveys/recommissioning/efficiency goals.

Benchmarking Energy performance of systems and facilities not benchmarked.

Limited comparisons of specific functions, or only same-site historical
Key comparisons.
systems/sites benchmarked using comparison tools like Portfolio Manager/Energy Performance Indicators.

Technical Assessments No formal or external reviews. Limited review by vendors, location, or organizational and corporate
Extensive
energy managers.
regular reviews by multi-functional team of internal and external professionals. Full assessment every 5 years.

Best Practices None identified. Ad hoc or infrequent monitoring of trade journals, internal databases,
Regular
and other
monitoring
facilities'
of trade
best practices.
journals, internal databases, and other facilities. Best practices shared and implemented.

Set Performance Goals

Goals/Potential Energy reduction goals not established. Loosely defined. Little awareness of energy goals by others outside
Potential
of site energy
definedteam.
by experience or assessments. Goals roll up to unit/site/corporate/organization and status posted promine

Career Development No career development. No opportunities available. Exposure to other energy programs. Some temporary or project assignments
Energy professionals
available elsewhere.
have established career paths that are reviewed annually. Opportunities for growth encouraged.

Energy Team Incentives No ties between energy efficiency improvement and compensation.
Spot awards or luncheons for employees on a project. Accountability tied to performance reviews, compensation, and personal and plant bonuses.

Page 2
 ENERGY STAR® Facility Energy Management Assessment Matrix
Facility Name: Assessment Date:
Little or no evidence Some elements/degree Fully implemented Next Steps
Create Action Plan

Improvement Planning No upgrade plan. Upgrades implemented sporadically. Some compliance with organizational
Upgrade plans
goals established;
and standards.
reflect assessments. Full compliance with organizational EE design guidelines and goals.

Roles and Resources Not addressed, or addressed on ad hoc basis only. Informal interested person competes for funding. Little support from
Internal/external
organizational roles
program.
defined and funding identified. Organizational or corporate program support secured.

Site Planning Integration Impact on energy from changes not considered. Decisions impacting energy considered on first-cost basis only. Projects/contracts include energy analysis. Energy projects evaluated with other investments. Lifecycle costing applied.

Implement Action Plan

Communication Plan Site plan not developed. Periodic communications for projects. Some reporting of energy use
All information.
stakeholders are addressed on regular basis.

Energy Awareness None conducted. Occasional energy efficiency awareness campaigns. Some communication
Planned outreach
of energyand
costs.
communications. Support organizational initiatives. Employees aware of site energy costs.

Building Staff Capacity No training offered. Some vendor training for key individuals and operators. Broad training/certification in technology and best practices. Networking opportunities actively pursued.

Contract Management Contracts are renewed automatically without review. Occasional review of supplier contracts. Energy-efficient procurement policy in place. Vendors for replacements on standby. Regular review of suppliers.

Incentives and Rebates Not researched or pursued. Occasional communication with utility representatives. Limited knowledge
Researches
of incentive
rebates programs.
and incentives offered regionally and nationally. Communicates often with utility representatives.

Evaluate Progress

Measuring Results No reviews. Historical comparisons. Some reporting of results. Compare usage & costs vs. goals, plans, other sites. Results reported to site and organizational or corporate management.

Reviewing Action Plan No reviews. Informal check on progress. Revise plan based on results, feedback and business factors. Best practices shared with other sites / organization or corpo

Recognize Achievements

Site Recognition Not addressed. Occasional recognition of projects and people. Recognition system in place. Awards for projects pursued by operators.

Organizational
Not sought. Occasionally when prompted by senior management. Senior management acknowledges site successes.
Recognition

External Recognition Not sought. Occasional trade magazine and vendor recognition. Government and third-party recognition highlighting achievements sought. ENERGY STAR label for facility awarded annua

Page 3
 Next Steps

Interpreting Your Results

Comparing your facility's practices to the steps identified in the matrix should help you identify the strengths and weaknesses of the site's energy
management activities.

By highlighting the cells of the matrix, you now can easily tell how well balanced the site's energy management practices are across the
management elements of the Guidelines. Use this illustration of your energy management program for discussion with staff and management.

The U.S. EPA has observed that organizations with sites fully implementing the practices outlined in the Guidelines achieve the greatest results.
Organizations are encouraged to implement the Guidelines as fully as possible, both at organizational and facility levels.

Using Your Results

The matrix offers you an opportunity to initiate actions that move you closer to achieving an effective energy management program at your facility.
Consider the suggested actions in each of the categories below.

Connection to the Organization's Program

- A facility plan is most meaningful when in concert with the corporate or organizational plan. For example, if the organization has a reduction goal,
the facility plan should reflect that same reduction.
- Identify areas that require corporate / organizational involvement or site management involvement, as well as areas that could be done by the site
energy manager alone.

Communicating to Corporate, Organizational and Site Management

- Use the matrix as an illustration of your energy management program for discussions with staff and management.
- Facilities can use the results of the matrix to demonstrate to the organization that senior management support is necessary for implementing
some improvement suggestions.
- Using an independent, third-party tool to show plant managers where they stand is often effective for getting their attention and convincing them
of the importance of suggested changes at the plant.

Goal Setting & Creating Site Energy Action Plans

- Identify critical next steps and establish short- and long-term objectives, priorities, and implementation schedules.
- Network and benchmark your facility efforts with other energy managers in your organization or area.
- Use the "Next Steps" column of the matrix to develop a plan of action for improving your energy program implementation.

Providing Recognition
- Use results showing significant improvement or full implementation to gain recognition from the organization.
- Recognize key site personnel who have taken lead roles in implementing sections of the energy management program.

Resources and Help

ENERGY STAR offers a variety of tools and resources to help organizations strengthen their organizational energy programs. Your energy
program director will have access to these resources, and can suggest which may be appropriate for helping your facility to adopt the
organization's policy.

Next steps you can take with ENERGY STAR include:

1. Read the Guidelines sections for the areas of your program that are not fully implemented. Talk with your energy program director about how the
organization-wide program should be applied.

Go to the Guidelines
2. Review ENERGY STAR Tools and Resources. Portfolio Manager offers facility energy tracking and benchmarking resources for commercial
buildings, while plant energy auditing guidance may be particularly useful for manufacturers.

Go to ENERGY STAR Tools web page

Go to ENERGY STAR Portfolio Manager

Go to ENERGY STAR Plant Auditing Resources

3. Find more sector-specific energy management information at the ENERGY STAR web site.

Go to ENERGY STAR Business Improvement web page