SAP Navigation Quick Tips
Contents
Basic Navigation............................................................................................................ 2
List of command in text box...........................................................................................2
Navigation inside transactions.......................................................................................3
Master data transaction.................................................................................................3
In transactions (Reports, Posting transactions)..............................................................4
Screen variant in transactions........................................................................................5
Transaction report.......................................................................................................... 8
Report layouts................................................................................................................ 9
Save layout..................................................................................................................11
Select existing layout...................................................................................................11
Cancel processing.......................................................................................................13
Open new window........................................................................................................14
Show transaction names..............................................................................................14
Show keys in drop down lists.......................................................................................15
Maintain user preferences............................................................................................17
Maintain Favorites........................................................................................................17
To add a favorite transaction or folder..........................................................................18
Download and upload favorites....................................................................................19
Upload in other machine or system..............................................................................21
Navigate in SAP Menus...............................................................................................23
User menu (defined in user profile)..............................................................................23
Sap Menu.................................................................................................................... 24
User settings for controlling users................................................................................25
Execute background jobs.............................................................................................26
Review background jobs..............................................................................................28
Export to local file.........................................................................................................29
Key Information for Brazil
Company Code: BR20 – Our CNPJ level compromises all branches
Branches/Business Places (Tax relevant for tax payments and obligations):
0001 – SP, 0002 – Barueri, 0003 – SP , 0004 – Ap. De Goiânia.
Ideally tax accounts should have Business place informed to make easier tax
reconciliations.
Ledger: 0L is main ledger, CS is the statutory ledger
You can post w/o informing ledger and will post in both ledgers. If you need to post on
a single ledger you have to use specific transaction and inform the ledger.
Basic Navigation
Text box: enter commands plus transactions
Save button: Save variant, post document
Green button: Go back previous screen
Yellow button: Left transaction (Exit)
Red button: Cancel transaction
List of command in text box
/n: Can be used with transaction to enter new transaction without leaving current one
/o: Can be used with transaction to enter new transaction in new session
/i: Quit current session
/nex: Quit current session
Navigation inside transactions
Master data transaction
Vendor: SAP vendor code
Company Code: BR20
Purchase Organization: Depends of operation: BR80 or IC01 for Intercompany
You can select button on input field to show more options:
You can search.
In transactions (Reports, Posting transactions)
Clock button: Execute or F8
Variant button: Choose variant
Other buttons: will depend of the transaction options, but can show additional menus,
actions
Many reports have the ability to navigate to other screens like double clink on line,
access menus with further options.
Screen variant in transactions
Put information that you want then press Save button
Choose name and then save.
If you want to use a screen variant:
Execute (F8)
Double click on line
Screen options brought from variant.
Transaction report
In several reports you can navigate and explore further options.
Example:
Display selected document
Report layouts
In a report you can select different columns to be displayed.
Select and then left arrow to move in selected position.
Copy button to apply changes.
Save layout
Select existing layout
Use already created layouts
Click
Cancel processing
If transaction is taking too long or was done by mistake you can cancel execution:
Open new window
Show transaction names
Enter to confirm.
As this will appear transaction names on SAP menus and favorites.
Show keys in drop down lists
With this option, drop down lists will appear with the keys.
Maintain user preferences
Decimal notation: If user post manual journals consider using “.” (dot) as a decimal
separator.
Output device: For office users use LOCL (Windows printer).
Maintain Favorites
You can use the most used transactions as your favorites.
If you need to go back to SAP main transaction:
Transaction: SMEN
To add a favorite transaction or folder
Enter to confirm
Select and hold to move to existing folders.
Download and upload favorites
You can download to local computer and then upload transactions.
This can be use for new users, to have a detailed favorite list.
Save as txt file
Upload in other machine or system
Before
Already with favorites in new machine.
Navigate in SAP Menus
In main transaction (Transaction: SMEN)
User menu (defined in user profile)
Sap Menu
User settings for controlling users
Transaction: RPC0 - User Settings
You can set “7100” as a default controlling area
Enter to confirm.
Execute background jobs
If report take too long to execute you can process in background.
After this you need to manage your background jobs.
It’s recommended that you choose your report layouts in selection screen because
background reports do not have possibility of changing layouts.
Example:
Confirm
Review background jobs
Or transaction SM37
See spool or transaction SP01
You can check in Settings button if you need more pages to be displayed.
Export to local file
Option used in almost every report in SAP
To export to local file by button whenever available
By menu whenever available
Recommend text with tabs
Recommended .xls extension (Can be open direct on Excel)
