NEW BONG ESCAPE, HYDROELECTRIC POWER PLANT
LEHRI, DISTRICT MIRPUR, AJ&K
ISO 9001:2008 QUALITY MANAGEMENT SYSTEM
QUALITY PROCEDURE ISO Clause 6.3 : Infrastructure
Title Disposal of Asset
Document No : QP-63-02 Date : 02nd June 2014
Management
Issue No. 1 Rev. 0 Page : 1 of 4
Controlled Copy
Copy Number
Uncontrolled Copy
AMENDMENT RECORDS
It is the responsibility of the holder of this document to ensure that this copy is kept up-to-date by the
inclusion of all amendments. Alterations to this document are not permitted without prior approval of PGM.
Rev. No. Revision Description / History Change by Date
PREPARED BY REVIEWED & ISSUED BY APPROVED BY
SO to PGM Management Representative Plant General Manager
Dated : 2nd June 2014 Dated : : 2nd June 2014 Dated : : 2nd June 2014
© QMS NBE HPP No copying without TNBRP AJK’s permission except as permitted by copyright law.
1.0 PURPOSE
To ensure that company assets at NBE HPP are disposed off properly and record of
disposal has been maintained..
2.0 SCOPE
This procedure covers all fixed assets including equipment, tools, instruments, furniture,
and stock items.
3.0 RESPONSIBILITIES AND USERS
1. The Head (Business Support Services) shall be responsible for the content
and update of the procedure.
2. The users of this procedure are all HODs, engineers and executives at NBE
HPP
4.0 REFERENCE
Nil
5.0 DEFINITION
Consumables: Materials that has no resale value after being used.
Fixed Assets: All items that are listed in the fixed asset register of the station
including equipment, furniture and tools. Manager (Finance & Contracts) shall
maintain the Asset Register of the station.
Stock Items: All items listed in the MAXIMO and kept in the station store including
fuel.
6.0 PROCEDURE
Station assets that are not needed or offer no functional benefit shall be considered for
disposal according to the following procedures
6.1 CATEGORY OF SCRAPS
A) Consumables:
Section Heads are responsible for the disposal of all waste generated through
activities by his section at the designated scrap yard / scheduled waste store.
B) Office Equipment and Computer:
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1. Request to scrap office furniture & equipment and computers & associated
accessories is to be forwarded to Head (Business Support Services) using
form in Appendix 1.
2. For computers and accessories, Admin Assistant (IT) is authorized to decide
on the fitness of all computer equipment and accessories in the station.
C) Plant Equipment, Instruments and Tools
The Head of Maintenance is authorized to decide on the fitness of all plant
equipment, instruments and tools under their care.
6.2 DISPOSAL OF SCRAPS
1. Procurement Executive shall undertake the disposal of scraps shall maintain
records of such disposal.
2. All materials can be scrapped upon verification by HODs and approval by
PGM.
6.3 WRITING OFF FIXED ASSETS AND STOCK ITEMS
1. For disposal of plant and equipment that involves writing off of fixed assets,
the respective HODs shall notify the Head (Business Support Services) using
Appendix I. The Head (Business Support Services) shall issue a notice of
meeting to PGM to decide on the disposal of assets.
2. For disposal of obsolete and expired stock items, shall be carried out by
Warehouse Executive upon verification by relevant users.
3. If the items can be reused without any repair, they are to be returned to the
Store and the store shall process the items under MAXIMO “Goods Return to
Store”.
4. For items that require repair and can be reused, the HODs shall proceed to
refurbish the items and credit back to Store. These items shall be
accompanied with notes of repair.
7.0 RELATED DOCUMENTS
1. Appendix 1: Approval Form to Scrap Asset.
QR-BSS-63-02-001
Appendix 1 -Approval Form To Scrap Fixed Asset / Stock Item
To: Plant General Manager Date:
84MW New Bong Escape Hydroelectric Power Plant
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Mirpur, AJ&K, Pakistan
SUBJECT: REQUEST TO SCRAP FIXED ASSET / STOCK ITEM:
…………………………………………………………………………………………
Request: It would be much appreciated if this request to scrap …………………………..
…………………………………………………………………………………………
…………………………………… (Provide item description, make, model,
material number etc.) originally bought under Capital/Revenue Job
Number........................ costing PkR …............ on ............. is met with your
approval.
Reason For The above item(s) is (are) proposed to be scrapped because of the following reason(s):
Scrapping: 1. …………………………………………………………………………………
2. ….…………………………………………………………………………….
..................................................
(Requestor)
VERIFICATION AND APPROVAL
Verified by *: Date:
Remarks:
Decision on Approved / Not Approved Date:
Scrappin
g of ……………………………
Asset: (Plant General Manager)
* To be filed as record by Responsible Person stated under Section 6.0 above
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