86% found this document useful (7 votes)
4K views41 pages

Facility Health, Safety & Environmental Management

This document provides a facility management plan for the health, safety, and environmental management at the National Registration Department building in Precinct 2, Putrajaya from 2019 to 2024. It outlines the governance structure for health and safety, which includes committees and communication protocols. It also describes the methodology for planning, identifying hazards and risks, assessing legal and environmental requirements, and developing standard operating procedures. The plan details the implementation of training, operational controls, emergency response, monitoring, auditing, and corrective actions to ensure compliance with health, safety and environmental regulations. Appendices include risk registers, standard operating procedures, and checklists.
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
86% found this document useful (7 votes)
4K views41 pages

Facility Health, Safety & Environmental Management

This document provides a facility management plan for the health, safety, and environmental management at the National Registration Department building in Precinct 2, Putrajaya from 2019 to 2024. It outlines the governance structure for health and safety, which includes committees and communication protocols. It also describes the methodology for planning, identifying hazards and risks, assessing legal and environmental requirements, and developing standard operating procedures. The plan details the implementation of training, operational controls, emergency response, monitoring, auditing, and corrective actions to ensure compliance with health, safety and environmental regulations. Appendices include risk registers, standard operating procedures, and checklists.
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

JANGKA PRESTASI SDN BHD.

JABATAN KERJA RAYA MALAYSIA


PEJABAT PENYELENGGARAAN, JKR WILAYAH PERSEKUTUAN PUTRAJAYA
BANGUNAN LOT 2G5, ARAS G, UNIT SENGGARA, ARAS 3, BLOK F7,KOMPLEKS F,
PRESINT 2, 62654 PUTRAJAYA PUSAT PENTADBIRAN KERAJAAN PERSEKUTUAN,
62000, PUTRAJAYA.

FACILITY HEALTH, SAFETY &


ENVIRONMENTAL
MANAGEMENT

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN


PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)

MS ISO 9001: 2015

PREPARED BY APPROVER
NAME AHMAD SAIFUL RIDZWAN BIN JAHARUDDIN NAME MOHAMAD HANIF BIN MOHD NASIM

POST. SAFETY HEALTH OFFICER POST. FM

DATE 01.11.2019 DATE 01.11.2019

SIGNATURE SIGNATURE
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 1 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

TABLE OF CONTENT

No Item Page
1 Introduction 3
1.1 Background 3
1.2 Purpose and Objective 4
1.3 Scope and Context 5
1.4 Definitions, Acronyms and Abbreviations 8
2 HSE Management Process 9
2.1 HSE Governance 10
i) Committeee 11
ii) Communication matrix 20
2.2 Methodology 21
i) Planning 24
ii) HIRARC identification 25
iii) Environemental aspect 25
iv) Legal and constitution regulation 26
v) Flowchart 27
2.3 Do 31
i) Training, Awareness and Competency 31
ii) Consultation and communication 32
iii) Operational control 33
iv) Emergency reponse (refer IRDRM) 34
2.4 Checking 34
i) Checking and corrective action 35
2.5 Action 35
i) Monitoring measure 35
ii) Evaluation of compliance 36
iii) Incident management (refer IRDRM) 36
iv) Non-comformaty corrective and preventive action 37
v) Records 38
vi) Internal audit 39
Hazard Identification, Risk Assessment & Risk Control
2.6 39
(HIRARC) updating

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 2 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

No Item Page
3 References 40
4 Appendix
4.1 Appendix A - HIRARC list register
4.2 Appendix B - Standard Operating Procedur / Safe Work Instruction

Appendix C - HSE related Checklist - Permit to Work (PTW),


4.3
scaffolding, confines space, working at height, manual handling

4.4. Table of Changes

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 3 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

1. Introduction

This document is a manual that emphasizes safety, health and the workplace
environment. This manual contains Organization Information, Security Policy, Health
and Environment, Safety Objectives, Health and Environment (OSH), Scope of
Implementation and basic principles of Occupational Safety and Health to ensure the
level of safety and health of all employees of Jangka Prestasi Sdn. Bhd. in the best
possible way and comply with certain legal and regulatory requirements. This
document manual is supported by Safe Working Instructions as well as rules,
instructions and guidelines issued by the relevant authorities.

1.1 Background

The preparation of this document is intended to meet the Technical Specification


requirements for Building Facility Management and Maintenance Section D: Facility
Management Services for tenders offered by the Public Works Department of
Malaysia (JKR). Read with clause 18.0 Facilities Management of Health, Safety and
Environment. It is further stated in clause 18.7 that is, the Contractor must submit the
Safety, Health and Environment Management Plan (HSE) to the Facility
Superintendent Officer (FSO). And the contractor also needs to check and make any
amendments if necessary.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 4 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

1.2 Objectives and Purpose

The purpose of this document created is to;

a. Explain general information about the organization Jangka Prestasi


Sdn Bhd (JPSB)
b. Briefly explain the implementation of OSH in the workplace
c. Outline the basic policies and principles of OSH
d. Explain the scope in meeting the needs of OSH
e. Be a reference for the Health Safety Committee
Work at work

This document is to ensure that the OSH level is managed effectively so that the
project is completed successfully in a timely manner, quality and cost. The OSH
management process enables Contractors involved in a project to identify OSH
issues that may occur and the way the issues are controlled as well as estimating
costs and management strategies. Good OSH management will enhance
understanding of how a project operates, provide direction to achieve goals and
objectives as well as confidence in how OSH Management is managed. Success in
project management requires OSH management that is informative, proactive and
punctual. The objectives of this ‘S-Plan’ and the approach taken are:

1. Ensure critical OSH issues that impact the scope, schedule, cost, quality and
or management of project activity changes are proactively identified, linked,
controlled and informed to superiors in a timely manner. Pay attention to OSH
issues that impact projects, teams and individuals.
2. Provide information that enables project management to focus on critical
issues (Examples of high probability and high impact) through effectively
coordinated efforts.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 5 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT
3. Ensure that the relevant parties are informed and if applicable, participate in
the OSH management process.
4. Record information on findings, discussions, inspections, monitoring and
actions of OSH management in the workplace.

1.3 Scope and context

The scope of Occupational Safety and Health implementation covers all types of
activities and occupations performed in the workplace.

This document helps identify the necessary procedures to manage the Safety, Health
and Environment Management Program throughout the execution of the contract.

In addition, this document also recorded a third-party is responsible for the


management of issues related to how the issue was identified during the duration of
the contract and how the plan regulations, as well as repair and implemented.

1) Decisions will not be reconsidered once decided


2) (unless important new facts are obtained).
3) The sole proprietor is responsible for every OSH issue even though several
individuals / departments are required to control it.
4) Act on very high issues first and report progress.
5) Set a realistic completion date and then strive to meet it.
6) Treat risk at the appropriate level (ie Project Manager, team, client and
contractor).
7) The team / individual / department in charge must lead, determine and
agree to work together to implement the OSH Management Program
well.
8) Document the implementation of actions that have been planned and actual
improvement actions that have been taken. This document acts as the main

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 6 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT
input to root cause analysis, key learning, metrics and OSH related risk
analysis.
9) For unexpected high-impact OSH issues, results
10) 24 hours may be required or as prescribed by the Project Manager. In such a
case, the existing members of the team will make a decision.

OSH Program Management is best provided at the initial stage of a contract. The
documents provided are then updated periodically throughout the execution of the
contract. The process of preparing and updating this document involves the project
team, clients and contractors.

Contract planning and management should involve the process of identifying


hazards and necessary regulatory actions.

Summary Of Premises / Facilities

The following is a summary of the premises / facilities based on the details of the
maintenance contract as follows; -

Project Title : Facilities Management And Maintenance in the


Department National Registration, Lot 2G5, Precinct 2,
Putrajaya For the Year 2019 until 2024

Leading Contractor: Jangka Prestasi Sdn Bhd (JPSB)

Contract Number : JKR / PERS / WPP / 19/2019

Contract Duration : 60 Months

Tender Value : RM 39, 016, 881.90

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 7 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

GST value : RM 2, 341, 012.91

Contract Value : RM 41, 357, 894.81

Site Owned Date: 1 Nov 2019

Expiry Date : October 30, 2024

Number of Levels : 15 floors, 4 basements and open


parking
On-site Address : Maintenance Office, Level G, Tower
Block, Putrajaya National Registration Department
Headquarters,No. 20, Persiaran Perdana, Precinct
2, Center Federal Government Administration,
62551 Provinces Federation of Putrajaya.

Surveillance Information

Superintendent : Director of JKR WP


Putrajaya

Deputy Superintendent : Senior Superintendent Civil Engineer,


Division Maintenance Zone 2
Supervisor's Office : Zone 2 Maintenance
Division
Coordinating Office : Zone 2 Maintenance
Division
Ministry of Customers : National Registration Department
(KDN)

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 8 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

1.4 Definitions, Acronyms and Abbreviations


The definitions, acronyms and abbreviations used for this report are given as
follows:
KKP / HSE Environmental Health Safety

SPKKP Health and Environmental Safety Management


System
PM Project Manager
FM Facility Manager
FSO Facility Superitendant Officer

JPSB Jangka Prestasi Sdn Bhd


JKR Jabatan Kerja Raya
JPN Jabatan Pendaftaran Negara / National
Registration Department
PDCA Model Plan-Do-Check-Act
Occupational Health and Safety Assessment
OHSAS Series / Occupational Health and Safety
Assessment Series
Incident Response and Disaster Recovery
IRDRM Management

PMT Project Management Team

Tool Box Talk HSE Briefing on Environmental Health Safety issues

Health Safety
Environmental Committee 'HSE Committee ”

'near miss' Danger situation / incidents are about to


happen
Hazard Identification Risk Assessment and
HIRARC Risk Control

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 9 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

2.0 Health Safety Environmental (HSE) Management Process

JPSB HSE Division refers to Health Safety Environmental Management


Systems (SPKKP):

a. OHSAS 18001 Occupational Health & Safety Management System


standard
1) This standard was ready to be developed in 1999.
2) Widely applicable and certified developed in 1999 .

b. MS 1722 OSH Management System (guided by ILO OSH


management system standard)
1) This standard was published in 2003
2) Standard guide to all industries in Malaysia for used item.

Apart from that, the Environmental Health Safety Management Program


implemented also adopts OSH Manual and Safe Work Instructions as well as
the requirements of the Technical Specification provided by the Public Works
Department as a reference source for the implementation of the HSE program.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 10 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

2.1 HSE Governance

Organization Chart of Company Jangka Prestasi Sdn Bhd

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 11 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

i) Health Safety Environmental Committee Structure


(HSE Committee)

HSE COMMITTEE
CHAIRMAN
(FM)

HSE COMMITTEE
SECRETARY
(SHO)

2 EMPLOYER 2 EMPLOYEREE
REPSENTATIVE REPSENTATIVE
(ENGINEER) (SUPERVISOR/WORKER)

Roles and Responsibilities of Safety and Health

i. Facility Manager (FM)

The Facility Manager is representative of the HSE Management in the company.


He need to manage and monitor HSE policies, objectives, manuals and procedures
which is being implemented, so that it can be complied with and improved from
from time to time. He needs to be committed to promoting the process continuous
improvement in all areas of HSE.

a. Comply with client requirements and policies on HSE as well as national laws
and relevant requirements related to the work entrusted to JPSB.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 12 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

b. Prepare initial plans and layout of work procedures according to HSE program
requirements before the contract begins, including the involvement of
subcontractors and suppliers.

c. Ensure the type of potential hazards before starting work and notify all employees
accordingly.

d. Ensure that all subcontractors meet their obligations under current laws,
codes of practice and contract conditions and comply with all HSE programs
asset out in this HSE management plan.

e. Ensure a safe work system is implemented and maintained by Project


Engineers / Engineers / Supervisors and employers at work.

f. To coordinate with HSE Officers and members of the ‘HSE Committee’ on HSE
matters.

g. To lead all Safety, Health and Environment (HSE) activities

h. To attend and chair the ‘HSE Committee’ meeting at work as scheduled and
also comply with the requirements by the customer as below;

i. Periodic inspection of FM + SHO

j. Keep all the evidence of inspections and intricacies of the workplace.

k. To obtain PTW approval for High Risk Activities

l. To lead and run the Grand Tool Box - take turns with other team leaders such
as Project Managers, Engineers, Supervisors in the workplace etc.

m. To lead and conduct inspections and observations together with SHO, PM and
PMT

n. To conduct accident / incident research.

o. Lead the inspection.

p. Ensure daily permits (PTW) are implemented.

q. Reporting Accidents to the Department of Occupational Health Safety as well


as the relevant local authorities.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 13 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

ii. Facilities Engineer (JF)

The responsibilities of the Facility Engineer are the same as the Facility Manager but
are limited to their respective work sites. Due to his position, he is also a member of
the Environmental Health Safety Committee at work. His usual responsibilities are as
follows: -

a. To coordinate with HSE Officers on matters concerning health safety and the
workplace environment. b.Help to ensure a safe work system is established and
maintained;

b. To coordinate efforts in promoting Health and environmental safety programs in


the workplace;

c. Ensure sub-contractors who carry out work in the workplace and their
employees comply with all Health and Environmental Safety requirements

d. To promote HSE program in own work area; and

e. To participate in the Emergency Action Plan and be part of the Emergency


Action Team.

f. Members of the accident / incident investigation team.

g. Implement Safe Work Instructions and Procedures at work

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 14 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

ii. Safety and Health Officer (SHO )

The Safety and Health Officer (SHO) or also known as the HSE Officer will
advise the Facility Management Team on all HSE matters including statutory
laws and regulations affecting the Facility:

1. To coordinate all HSE activities and to prepare relationship with relevant


authorities HSE matters.

2. HSE officers will inspect the workplace to make sure safe and harmless
workplace for health and security.

HSE officers need to encourage cooperation among members company


and provide supervision, information and coordination for the

successful implementation of HSE activities in the workplace.

3. HSE officers need to keep notes on HSE matters for a minimum period of
seven (7) years.

4. He also needs to act as Secretary of the HSE Committee at work.

5. He needs to conduct an investigation into accidents, incidents and an

imminent accident.

6. He needs to conduct inspections and audits as required by the HSE


program.

7. Liaise with customers, subcontractors, Government bodies and

local authorities for all HSE matters.

8. Prepare HSE monthly report and submit it to

Management for review and submission to clients and parties

relevant at the appointed time.

9. To carry out other duties and responsibilities as required by management.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 15 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

10. Conduct ‘HSE Tool Talk Box’ regularly.

11. Ensure the practice of holding ‘Tool Box Talk’ in the workplace practiced

as best as possible by the Engineer / Supervisor / Team Leader and

employees understand the instructions given.

12. Manage and participate in Site Patrol with FM.

13. Members in the investigation team - Facilitate and assist FM

in the investigation / accident investigation.

14. Confirmation of PTW

15. Daily Site Monitoring

16. Weekly Site Inspection

17. Train the Supervisor / Engineer to run the HSE Talk Box Tool

18. Monitor the activities of the HSE Tool Box Talk from time to time

19. Organizing / Conducting Training such as Safety Induction

to Employees, Contractors, Sub-Contractors and new employees.

iii. Supervisor

All Supervisors are responsible to the Facility Manager (FM) for


Environmental Health Safety (HSE) is under control they and are responsible
for enforcement regarding activities HSE in its area of responsibility. This
includes:
1. Maintain safe working conditions and maintain good workplace
hygiene in all areas under its jurisdiction
2. Enforce the use of personal protective equipment such as hard
hats, eye protection, protective gloves, safety shoes, etc., as
requested by customers and Government regulations
3. Correct any unsafe work practices for employees and any unsafe
conditions when observed or identified
4. Report to the HSE Officer on all accidents, including imminent,
dangerous incidents, occupational poisoning and occupational

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 16 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

diseases and assist the OSH Officer and the HSE Committee in
the investigation
5. Always monitor the work area for situations that may cause personal
or property damage. If there is any unsafe situation, correct it
immediately
6. Plan HSE into all daily work activities
7. Ensure work hazards and safety procedures are explained to each
employee before starting work
8. Work with HSE Officers to eliminate and correct all unsafe
practices and hazardous conditions identified.
9. Always monitor the work area for situations that may lead to personal
accidents.
10. Running the HSE Talk Toolbox at work.
11. Supervision at a specific workplace and responsible for safe
measures during work activities.
12. Monitor high-risk tasks requiring Permit-to-Work (PTW)
13. Person In Charge for PTW in the field
14. Member of the Incident Investigation Team

iv. Subcontractor Safety Representative

HSE subcontractor representatives will be appointed in writing as workplace


safety representatives by the Facility Manager (FM). HSE subcontractor
representatives must be well-trained in their duties. The HSE subcontractor is
directly responsible to the management for advising on the practical
implementation of the Occupational Safety and Health Act 1994 requirements,
the Factories and Machinery Act 1967, Construction Rules together with
statutory, regulatory and other legislation specific to the workplace and work
process. He will be responsible for overseeing the application of applicable law
and promoting a secure work system. His duties are as follows;

1. Advise the Facility Manager (FM) on the establishment and maintenance of


a secure work system

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 17 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

2. Daily inspections at all workplaces, identifying potential hazards to health,


safety and the environment. Ensure supervisors take appropriate action
to eliminate hazards in the workplace
3. Formal weekly inspections at the workplace and communicating
with HSE Officers about hazards present in the workplace for action to
eliminate and reduce hazards on the remedial action plan.
4. Investigate the causes of accidents and dangerous incidents to prevent
recurrences and report all incidents in an appropriate form and
5. Liaise with management to ensure the extent to which it is reasonable to
provide facilities and information to cover HSE non-compliance issues .

vi. Employee

Every employee has a duty and responsibility to take care of


personal and other safety and health:

a) Work safely. This includes using the right tools and equipment for a
job.
b) No employee willfully or unintentionally interfere with or misuse
anything provided for his or her safety or welfare under any relevant
statutory provisions.
c) Immediately report all unsafe conditions to the nearest
Supervisor, HSE Officer or Member of the ' HSE Committee' .
d) To comply with all safety rules and regulations, and to protect himself
and his colleagues from accidents.
e) To report all accidents, including imminent and dangerous incidents to
their supervisors.
f) To get first aid for all injuries.
g) To attend HSE Talk Toolbox and HSE induction .

vii. Member of the HSE Committee.

Environmental Health Safety Committee (HSE Committee) will be formed in


accordance with the provisions of Sections 30 and 31 of the Act Occupational

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 18 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

Safety and Health (OSHA) 1994 and Regulations Safety and Health, 1996.
Members of the 'HSE Committee' aim to promote & develop a level of
awareness and commitment on Safety and Health in all staff.

The functions of the ' HSE Committee' are as follows:

1. Provide technical support / advice for safety and health programs.


2. To participate in reviews and audits and report findings to
the Facility Manager (FM) .
3. To review and provide recommendations to ensure the effectiveness of
safety and health regulations and safe work practices.
4. To study the effectiveness of the Environmental Health Safety (HSE)
program
5. To analyze the trends of accidents, 'near miss' , dangerous incidents,
occupational poisoning or occupational diseases in the workplace and
provide support to ensure measures are taken to prevent it from recurring.
6. To review with safety and health officers (SHO or HSE Officers) in
conducting any competitions, briefings and activities to promote safe
working methods.
7. To inspect the workplace at least once in 3 months and to promote, lead
through examples of acceptable safety and health awareness and
commitment.
8. To assist HSE officers in inspecting the workplace as soon as it is
guaranteed safe to do so, after accidents, imminent accidents and
dangerous incidents that have occurred.

viii. Responsibilities of the Chairman

a) To chair the Health Safety Committee Meeting Environment (DOSH)


b) Sign the OSH Policy and other documents developed such as procedures
and Safe Work Instructions.
c) Sign the establishment or structuring of the formation of
DOSH.
d) Perform duties as specified under the Act Safety & Health 1994, Safety &
Health Committee Regulations 1996 and requirements relevant legislation.
e) Monitor all programs and activities that have been planned

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 19 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

and implemented by the JKK.


f) Ensure continuous improvement in OSH.

ix. Responsibilities of the Secretary

a) Assist the Chairman to plan and manage the coordination of OSH


programs and activities.
b) Prepare, update, maintain and review OSH related documents
in the workplace.
c) Plan training and related programs for JKK members.
d) Collect, analyze and update accident / incident statistics in an
effort to identify hazards and risk control in the workplace.
e) Coordinate and investigate any OSH incidents / issues occurs in
the workplace as well as control of reporting records.
f) Identify legislation and other related requirements OSH to be
complied with.
g) Coordinate JKK Meetings.
h) Attend and take minutes of JKK meetings.
i) Ensure workplace inspection as prescribed.
j) To carry out tasks such as disclosed in the Occupational Safety
and Health, 1996.

x. Responsibilities of Safety and Health Committee Members


(JKK)

a) Carry out workplace inspections at least once in 3 months or


according to the schedule that has been set.
b) Investigate any incidents in the workplace.
c) Make a study of incident trend data to obtain occupational safety and
health statistics.
d) Report and review any changes in workplace activities that may be
detrimental to the safety & health of employees.
e) Assist in monitoring hazards and risks in the workplace as well as the
effectiveness of corrective and preventive measures taken.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 20 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

f) Review the measurement actions taken to ensure the implementation of


OSH in the office.
g) Review the effectiveness of OSH implementation in the workplace.
h) Coordinate staff involvement in OSH-related training and programs.
i) Carry out tasks such as that set out in the Occupational Safety and
Health, 1996.

Ii ) Communication Matrix

Below is the communication matrix for HSE Management Plan:

Communication Purpose Medium Frequency Audience


Maintenance Review Face-to-face Once per National
Meeting status of month Registration
contract, Department of
monthly representative,
work JKR
progress, representative,
HSE Maintenance
activities team,
and Housekeeping
statistics team
HSE Committee Discuss Face-to-face Once per Chairman,
Meeting HSE-related three secretary,
issues months representatives
of employer,
employee and
sub-contractors
HSE Toolbox Explaining Face-to-face Before new HSE officer,
Briefing about HSE work engineer, and
topics which activity workers
are related commerce
to the
current
work
(critical and
dangerous
ones)

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 21 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

Communication Purpose Medium Frequency Audience


HSE Induction Giving Face-to-face Each time HSE Officer
HSE-related when new and workers
information workers
and enter site
workplace’s
rule to new
workers

Table 1 : Communication Matrix

2.2 Methodology

PDCA model

The implementation of this document was developed based on the


format and recommendations set out in the Technical Specifications
of JKR which is to use the Plan-Do-Check-Act Model (PDCA) used in
business for continuous control and improvement in processes and
products. The PDCA model is an on going process that
enables organizations to establish, implement and maintain occupational
safety and health policies based on top management leadership and
commitment to occupational safety and health
management systems . This PDCA model also provides a basic
framework for the management of occupational safety and
health issues . Apart from that, this model is also used to develop
the OHSAS 18001 management system .

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 22 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

Picture 1 : PDCA MODEL

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 23 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

PDCA Model Element

Picture 2 : PDCA ELEMENT

Plan - Establishing objectives and processes or programs in accordance with


legal requirements and delivering results based on the OHSAS policy
established

Do - Implement a process or program

Check - Performance monitoring and measurement based on OHSAS


policies,objectives,laws and other requirement

Act - take action to further improve OHSAS performance

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 24 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

i) Planning

Based on these elements it covers from the aspects:

1. Hazard identification

The process of identifying the source or condition that could


potentially cause an accident in terms of injury or death in the
workplace.

2. Risk evaluation

The process by which risk assessment is carried out whether it


is a possibility or an exposure that could lead to
an accident.

3. Determination of control

The process of related measures to eliminate or reduce the risk


to an acceptable level .

Determination and application in accordance with the required


legal requirements must be consistent with the objectives and
programs that have been documented by function and
rank in an organization.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 25 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT
ii) Hazard Identification, Risk Assessment and Risk
Control (HIRARC)

JPSB management will ensure that hazards in the workplace are


identified, assessed and control measures taken as outlined in the OSH
documents. This procedure includes:

i) Routine and non-routine activities of staff and contractors.


ii) Activities of all staff entering the premises (incl.
contractors and visitors).
iii) All facilities are under the control of JPSB

JPSB will ensure that the results of this assessment and the impact of
these controls will be considered when setting OSH goals.

iii) Environmental Aspects

JPSB will develop , implement and maintain for Environmental


Impact Aspect Procedures:

Identify the environmental aspects and impacts related to the activities


and services contained in the tender scope of the Facility Management
and Maintenance contract by taking into account.

i) New plans or development .

ii) New or modified activities.

iii) New services .

Determining the aspects that have or can have a significant impact on


the environment (i.e. aspects significant environment ).

JPSB will document this information and ensure the document up to


date.

JPSB will ensure that significant environmental aspects are taken


into account in determining, implementing and managing HSE
programs.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 26 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

iv) Legal and Constitutional Rules

a) Occupational Safety & Health Act 1994 (Act 514)


and the Regulations under it.
b) Factories and Machinery Act 1967 and Regulations in
below it.
c) Other Acts and Regulations specified in the Instructions
Happy work.
d) Uniform Building By-Laws (UBBL), 1984
e) Environmental Quality Act (EQA), 1974
f) Construction Industry Development Board Act, 1994
g) Local Government Act, 1976
h) Roads, Drainage and Buildings Act, 1974
i) Electricity Supply Act, 1990
j) Electrical Regulation, 1994
k) Fire Services Act, 1988
l) Explosives Act, 1957
m) Irrigation Areas Act, 1953
n) Radiation Protection Regulations (Basic Safety Regulations)
1987
o) MS 2318: Code of Practice for Building Demolition, 2010
p) BS 5228: Code of Practice for Sound Control on Construction
and Demolition Sites
q) Code of Practice for Safe Work in Confined Spaces, 2001,
DOSH
r) Guidelines for Hazard Identification, Risk Assessment and Risk
Control, 2008, DOSH
s) Guidelines for Safety and Public Health at Construction Sites,
2007, DOSH
t) Guidelines for the Prevention of Brightness in the Workplace,
2007, DOSH
u) Guidelines on Occupational Vibration, 2003, DOSH Standard
OHSAS 18001

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 27 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

v) Flow Chart

HIRARC - DANGER IDENTIFICATION, RISK ASSESSMENT AND


RISK CONTROL

Hazard is a potential source or condition for harm in terms of human


injury or poor health , damage to property, damage to the environment or
its combination.

Dangers Identification of unwanted incidents that cause hazards


and mechanisms by which such unwanted incidents may
occur.

Risk is a combination of the likelihood of a catastrophic event


occurring in a particular period or in a particular situation and the severity
of the injury or damage to the health of the person, property, environment
or any combination caused by the incident.

Risk Assessment is an overall procedure related to identifying


hazards, assessing risks, placing control measures and reviewing
outcomes. In mathematical terms, risk can be calculated by equating the
following:

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 28 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

RISK POSSIBILITY X SERIOUSNESS

An event may occur over The result of an event


a period of time or under such as the severity of an
certain circumstances injury or the health of a
person, or damage to
property, or betrayal of
the environment, or any
combination caused by
the incident

The objectives of HIRARC are as follows: -

 To identify all the factors that can cause


harm to employees and others (danger);

 To consider what the possible harm is


really falls for anyone in a particular case situation and
possible severity that may come from it (risk); and

 To enable employers to plan, introduce and


monitor preventive measures to ensure that
risk is adequately controlled at all times.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 29 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

Possibility to use the following values ​ ​ (Table A): -

POSSIBILITY DESCRIPTION RATING


DAILY Can occur frequently. (Excessive 4
exposure.)

WEEKLY May occur occasionally. (Disclosure 3


is not adequately controlled)
MONTHLY It can happen, but only 2
rarely. (Exposure controlled and
likely permanent)
ANNUAL May occur but may not (Less than 1
One in 1 Year, Disclosure ignored)

Severity of Hazard ( Table B )

SERIOUSNESS DESRIPTION RATING


Death & Permanent Death , permanent disability, loss of 4
Disability life or body part, loss of structure,
equipment, quality, production,
environment or other loss in excess
of RM50,000.00
Major injury, More than 4 Time of injury or illness lost without 3
days MC permanent disability, property
damage, quality, production,
environmental loss or other loss
exceeding RM10,000.00 but not
exceeding RM50,000.00
Minor injury, Less than 4 Minor injury or illness without loss of 2
days MC time, property damage, quality,
production, environmental loss or
other loss of RM1,000.00 to
RM10,000.00
First Aid and Almost First aid, no injury or disease or 1
quality production, environmental
loss or other loss of less than
RM1,000.00

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 30 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

Risk can be calculated using the following formula:

L = Likelihood (Possible)

S = Severity (Severity)

L x W = Relative Risk (Relative Risk)

NOTE : PLEASE REFER TO APPENDIX HIRARC

HIRARC Process flow chart

Determine work activities

EMPLOYER EMPLOYEE
REPRESENTATIVE Negotiation REPRESENTATIVE

Identifying Hazards

Risk evaluation

Review

Prepare a Risk Control Action Plan


(if necessary)

Implementation

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 31 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

2.3 Do

For the implementation of this HSE management system, it needs to be


based on operating and implementation principles. It covers all aspects such
as the role that top management should play to take responsibility for
implementing HSE. In addition, the organization needs to ensure that all
working people need to be trained and have awareness in occupational
safety and health. Document control and operational control are also very
important in this implementation and operation.

i) Training, Awareness and Competence

JKK shall: -

a) Determine the competency requirements for staff performing


duties that affect product quality, environment and occupational
safety and health.

b) Provide training or other actions to achieve the competencies that


have been identified according to the work requirements and
responsibilities given.

c) Evaluate the effectiveness of training on staff after


attend training.

d) Ensure staff are aware of the importance of their duties and how
they contribute in achieving OSH Policy and OSH Objectives.

e) Maintain and maintain records of qualifications, training and


skills.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 32 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

ii) Consultation and Communication

The JPSB HSE at Lot 2G5, National Registration Department,


Putrajaya will establish and implement procedures to ensure that
important HSE information that needs to be provided to staff or
from staff to Management or from other parties, is heard or taken
into account.

To ensure an effective two-way communication, in collaboration


with the Management JPSB has established a management
meeting and established the Bureau authorized Safety
Environmental Health .

The Management Meeting is chaired by the Facility Manager and


is composed of elected Management representatives. Monthly
Meetings are held monthly.

Meanwhile, the Meeting of the Environmental Health Safety


Committee is also chaired by the Facility Manager and
composed of representatives of employers and employees. The
frequency of meetings held is at least once every 3 months.

Issues and incidents of unsafe situations , Policies,


Procedures, Safe Work Instructions , Processes and other issues
related to the HSE Management System will be discussed and
action taken. The Secretary of the Committee will complete the
minutes of this meeting which must be issued within 2 weeks
from the date of the meeting.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 33 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

iii) Operational Control

JPSB has identified all operations and activities that may pose a
risk to Environmental Health Safety where control measures need to
be established. JPSB will ensure that this process is carried out
under the following conditions:

1. The Safe Work Instruction Document is created to control the


process where the absence of the Safe Work Instruction can
lead to accidents, injuries, diseases and environmental
pollution .

2. Setting operational and environmentally friendly criteria in the Safe


Working Instructions

3. Establish and update Safe Working Instructions related to OSH risk


of goods, equipment, machinery and services used
by JPSB and this Safe Working Instructions information to Contractors,
Suppliers and Third Parties such as JKR, JPN, IWK, TNB, SYABAS,
and others another.

4. Establish and update Safe Work Instructions to design safe and


healthy workplaces, processes, installations, machinery, operating
procedures and safe and healthy workplace organizations to
eliminate or reduce OSH risk at the root.
.
JPSB shall evaluate and select suppliers and sub-contractors who will
comply with OSH requirements and the performance of suppliers and
sub-contractors must be monitored.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 34 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

iv) Emergency response / ERP (refer to IRDRM)

The JPSB HSE unit has prepared procedures to identify potential


emergency incidents and actions to be taken during
emergencies. This procedure also describes the actions that need
to be taken to prevent and reduce the impact on the environment
as well as injuries and illnesses that may arise due to such
emergency situations .

JPSB will review and review, if necessary, emergency


preparedness and response procedures after the occurrence of
the emergency situation , any accidents that have occurred and
after training simulations.

Emergency preparedness procedures and procedures will be


tested periodically and should take into account the involvement
of relevant and relevant authorities.

2.4 Checking

Once the implementation is implemented, the inspection by the


organization should be carried out. It covers aspects such as
performance measurement and continuous monitoring, compliance
assessment, incident investigation, non-compliance, corrective and
preventive action as well as record control. Internal audit also has a
very important role to play in strengthening and maintaining the
procedures of occupational safety and health
management systems that have been created.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 35 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

i) Checking and Corrective Action

This section elaborates the mechanism for examining the


efficiency, consistency as well as assessing the status of
compliance in implementing the Health, Safety, Environmental
Management System. This is achieved through the following
item: -
i) Monitoring Measure
ii) Evaluation of compliance
iii) Incident Management
iv) Non-comformaty corrective and preventive action
v) Records
vi) Internal Audit

2.5 Action

The re-evaluation should be done by the top management team at


any time based on internal audit reports, internal complaints and
matters that need to be taken action to further improve HSE performance.

i) Monitoring Measures

A procedure for monitoring and measuring key features of processes


that may pose risks and OSH effects has been established. This
procedure also includes performance monitoring, relevant
operational control monitoring and in line with OSH objectives,
targets and KPIs.

If any equipment used to monitor or measure the performance of the


CTF as a gas detector or measuring the level of noise, the
equipment must be in calibration (Calibrate) and a record

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 36 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT
kept. Calibration and maintenance records must be kept in
accordance with Record Control Procedures.

JPSB will ensure monitoring and measurement data evaluated or


reviewed periodically to ensure that the processes or
activities JPSB are in compliance with legal provisions and
regulations relating to OSH .

ii) Evaluation Of Compliance

The JPSB HSE Unit has established and updated procedures for
consistently performing, evaluation of compliance with legislation and
other relevant requirements for all activities in the office and on site.

Evaluation of compliance will be conducted at least once a year


during internal audit activities. The secretary of the 'HSE
Committee' will present the status of compliance in the 'HSE
Committee' meeting .

iii) Incident Management (refer to IRDRM)

JPSB HSE Unit was set up and ten thousand and the procedure for
investigating incidents, accidents and non-compliance,implementation
of corrective actions and preventive measures. This procedure
defines the responsibility and authority to:

1. Manage and investigate accidents, incidents


almost (nearmiss) occupational diseases, incidents
dangerous, fire, non-compliance and others.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 37 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT
2. Take action to reduce or prevent any impact arising from an
accident, incident or non-comformance

3. Initiate and complete corrective and preventive actions.


4. Confirmation of the effectiveness of corrective and preventive
measures taken.

This procedure requires that all proposed corrective and preventive


actions must be reviewed first through HIRA R C or the Environmental
Impact Aspect process prior to its implementation.

JPSB shall ensure that all corrective and preventive actions taken
to eliminate the actual or potential causes of non-compliance, are
commensurate with the level of the problem and commensurate
with the impact and risks of KKPAS.

Any changes resulting from the implementation of corrective and


preventive actions will be reflected in the documents involved.

iv) Non-comformaty Corrective and preventive actions.


(CAR / NCR)

Corrective action

The 'HSE Committee' must take action to eliminate the causes of


non-compliance to prevent it from recurring. Corrective action
should be in accordance with the consequences of
non-compliance. Procedures should be provided to determine the
following requirements;

a) Review non-compliance (including customer and


staff complaints ).
b) Determine the causes of non-compliance.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 38 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

c) Assess the need for action to ensure


non-recurring non-compliance.
d) Determine and implement the necessary follow-up actions.
e) Record the results of the actions taken.
f) Review the corrective action taken.

Precautions

The JKK must determine the necessary action to eliminate the


possible causes of non-compliance to prevent this from
happening. Precautions taken should be appropriate to the potential
problem.

Procedures should be documented to determine the requirements of


the following;

a) Determine possible non-compliance and


the reasons.
b) Assess the need for action to avoid
non-compliance.
c) Determine and implement the necessary actions.
d) Record the effects of the action taken
e) Review the preventive measures taken.

v) Records

HSE JPSB has established and implemented procedures for


the identification, maintenance, protection and disposal
of OSH records . Records include training records, audit
results, minutes of meetings, health screenings etc.

All records must be easy to read, identifiable and


traceable. Records will be kept in a way that is easy to find and
protected from damage, deterioration, or loss. The record
keeping period is placed in the same procedure .

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 39 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

vi) Internal Audit

JPSB establishes and implements procedures to audit the


HSE Management System internally to:

a) Determine whether the HSE Management System :

1) Comply with the HSE Management System including


complying with OHSAS 18001 & ISO 14001 Standards
and JKR Standards
2) Will be implemented well and taken care of perfectly.
3) Effective in meeting the requirements of the Policy and
Objectives of SPKKP .

b) Review the previous audit results .

c) Provide information on audit results


to top management .

The program and frequency of audits is based on:


 HIRARC Results and Environmental Impact Aspects of
the relevant activities.
 Previous audit results .

2.6 Hazard Identification, Risk Assessment & Risk Control (HIRARC)


Updating

The top management of JPSB will review the Environmental Health


Safety Management System (SPKKP) at least once a year to ensure
continued suitability, adequacy and effectiveness.

All relevant information related to the implementation of SPKKP will be


collected, formulated and presented by SHO to the Top Management
for evaluation and review and keep the minutes of the meeting for at
least 7 years.

Other relevant staff or other parties may attend this meeting if invited.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)
Document No : JPSB.FMP.HSE.011
FACILITY MANAGEMENT PLAN Effective Date : 01.11.2019
(FMP) Page : Page 40 of 41

FACILITIES HEALTH, SAFETY


& ENVIRONMENTAL (HSE) Issue No: 00 , Revision No: 00
MANAGEMENT

3. References

1. MS1722-OSHMS. NIOSH Certification (online)


https://ncsblog.wordpress.com/services/certification/ms-1722-oshms/
2. OSH Management System at Workplace (OSHAS 18001) (2010)
(online) http://workshop-oshe.blogspot.my/2010/10/osh-management-syste
m-at-workplace.html
3. OHSAS 18001: 2007: OSHMS System (2011) Official Website of the
Department of Standards Malaysia
(online) http://www.jsm.gov.my/en/ms-1722#.VjQoqtzoSSF
4. Siti Marinnachu (2015) OSH Management System (online)
http://documents.tips/documents/sistem-pengurusan-osh.html
5. Miesha Mia (2013) Occupational Safety and Health Management System
(online) http://www.slideshare.net/MiEshaMia/3-osh-management
6. Bablu Deo (2011) OHSAS-18001 AWARENESS
(online) http://www.slideshare.net/babludeo123/ohsas-18001-awareness-by
-bablu-deo
7. Guidelines on Occupational Safety and Health Management System
(2014). Ministry of Human Resource, Department of OSH.
8. Talks System Management OSH-MS. (2010). Department of Occupational
Safety and Health. The Ministry of Human Resources.

KONTRAK PENGURUSAN FASILITI DAN PENYELENGGARAAN DIJABATAN PENDAFTARAN NEGARA (LOT 2G5) , PRESINT 2, PUTRAJAYA BAGI
TAHUN 2019 SEHINGGA 2024
(No. Kontrak: JKR/PERS/WPP/19/2019)

Common questions

Powered by AI

Approaches to promote safety and health awareness include regular toolbox talks and HSE inductions, involvement of all employees in hazard identification and incident reporting, and robust training programs. Additionally, the HSE Committee leads by example through inspections and participation in safety activities. These efforts aim to foster greater awareness, encourage compliance, and enhance staff commitment to safety and health standards .

The HSE management plan outlines objectives to manage accidents and incidents through defined procedures for investigating accidents, incidents, and non-compliance. The procedures specify roles for managing these occurrences, taking actions to mitigate impacts, and implementing corrective and preventive actions. The plan emphasizes evaluating these actions against the level of the issue and ensuring compliance with HIRA R C or Environmental Impact Aspect before implementation .

The HSE Committee is vital in promoting workplace safety and health by providing technical support and advice for safety and health programs. They participate in reviews and audits, analyze trends of accidents, and ensure the effectiveness of safety and health regulations. The committee also inspects workplaces regularly and leads efforts to raise awareness and commitment to safety and health standards. Members of the committee are also responsible for studying the effectiveness of the HSE program and coordinating with safety officers to organize safety-related activities .

The HSE management plan ensures compliance through established procedures for evaluating adherence to legislation and other relevant requirements. Compliance evaluations occur during annual internal audits, with reports presented at HSE Committee meetings. The plan requires corrective actions to address any non-compliance, ensuring alignment with HIRA R C and other standards. This structured approach ensures ongoing compliance and identifies opportunities for improvement .

The Facilities Engineer is responsible for coordinating with HSE Officers concerning health, safety, and environmental matters. They help establish and maintain safe work systems, ensure subcontractors meet HSE requirements, promote HSE programs within their work area, and partake in the Emergency Action Plan. Additionally, they are part of the accident investigation team .

Periodic audits contribute to the HSE Management System by ensuring its compliance with OHSAS 18001, ISO 14001, and JKR Standards. These audits evaluate if the HSE System is well-implemented and maintained, its effectiveness in achieving policy objectives, and identify areas for improvement. Audit results provide insights and directions for maintaining continuous improvements in safety and health management .

The Secretary assists the Chairman in planning and managing OSH programs, prepares and updates related documents, plans training programs for members, analyzes accident data, coordinates incident investigations, identifies legislative requirements, and manages meeting schedules and minutes. These responsibilities ensure well-coordinated and effective safety and health program administration .

Daily and weekly inspections are crucial for identifying potential health, safety, and environmental hazards. These inspections require supervisors to take appropriate actions to eliminate identified hazards. The processes ensure that workplaces are consistently monitored and any hazards are reported and addressed promptly, thereby reducing risks and promoting a safe working environment .

The process for implementing and monitoring corrective actions involves reviewing non-compliance, determining its causes, assessing the need for actions to prevent recurrence, and implementing appropriate follow-up actions. The results must be recorded, and the effectiveness of the corrective measures reviewed to ensure compliance. This robust procedure helps maintain a safe workplace by addressing and correcting non-compliance issues promptly .

Project Engineers ensure a safe work system by implementing and maintaining procedures aligned with HSE programs. They coordinate with HSE Officers and Committee members, lead safety activities, ensure subcontractors comply with safety requirements, and participate in regular safety inspections and accident investigations .

You might also like