Hospital Pharmacy (Laboratory)
BSP3C
Group #5
Briones, Naomi Jane
Dayao, Mary Jane
De Guzman, Nica Marie
Diciembre, Allen Roy
Fabian, Rafaella Corrine
Magahis, Micka Denysse
Ong, Annika
Rapadas, Ma. Charlene
Reyes, Karren
Tan, Jenncel
M4: CHECK-IN ACTIVITY 2
1. How do hospital formularies influence the process of inventory control?
The data from the hospital formularies are being used to reduce costs of inventory
control while providing quality patient care. Since it involves a thorough inventory process
of medication into the manufacturer and distributors, it ensures the safety and value of
their medication purchases. Moreover, data from the formulary system such as whether
a newer drug with better clinical results is available, whether historic prescribing patterns
have changed, whether the demand for a drug has diminished, can help pharmacies be
more effective purchasers. Effective purchasers save and cut waste thus, it provides
correct inventory shelves that control cost and deliver optimal care.
2. Write down the responsibilities of the pharmacist in terms of (a) requisition and
procurement of drugs and medicines (b) medical representatives.
The responsibilities of a pharmacist in the requisition & procurement of drugs and
medicines, as well as a medical representative is tabulated below.
Requisition and Procurement of Drugs
Medical Representative
and Medicine
Selling the company's medications to
Checks balance on hand in the stock card doctors, pharmacists, and other relevant
healthcare professionals.
The pharmacist is the key link between the
Keeping abreast of new developments in
medical staff through P&TC and the Bids
the medical field to determine the effect of
and Awards Committee (BAC), to ensure
such developments on the company's
that the hospital receives safe and cost-
business strategies.
effective medicines for patients.
Scheduling appointments with doctors,
pharmacists, and other healthcare
Prepares stock position sheet
professionals to promote company
medications.
Prepare the Purchase Request (PR) with
the complete specifications of all Researching competitor’s medications
necessary medicines as written in the and their respective market performances.
current Annual Procurement Plan (APP)
Prepares and sign the Purchase Request Developing an in-depth understanding of
(PR) company medications.
The pharmacist is also responsible for
developing an effective system in the
Preparing presentations for potential
control of purchase, inventory and
customers.
adequate maintenance of raw materials
used for compounding.
As provided in the policies of the hospital
and as per P&TC policy, the pharmacist is Building and maintaining good business
responsible for ensuring a continuous relationships with customers to encourage
supply of quality and cost-effective drugs repeat purchases.
in the hospital.
Following up on leads generated by the
company.
3. Differentiate the process of purchasing drugs and medicines between government and
private hospital pharmacy services.
• Government hospital
Government hospitals' mode of drug procurement is by competitive
or public bidding. This is in accordance with Republic Act No. 9184
(Government Procurement Reform Act). Public bidding is the prescribed
mode of procurement for large procurement or those that cost P1M and
higher as it is possible to obtain low-cost generics through it. In exceptional
cases, alternative modes may be resorted to. The Department of Health
Drug Procurement process is conveniently divided into three: planning and
bidding preparation; bidding and awarding of contracts, and; purchase,
delivery and distribution.
• Private hospital
Private hospitals purchase their medicines from importers,
wholesalers and retailers. Although some information regarding
procurement and distribution of some freely distributed essential medicines
procured by the government and donor organizations are available. For
private hospitals such as the World Citi Medical Center, purchase requests
are submitted to the Properties and Supply Management Department
(PSMD). Whereas, emergency purchasing is done in other community
pharmacies and other hospitals. Emergency purchases are allowed only in
cases where the need is exceptionally urgent or absolutely indispensable
to prevent immediate danger to, or loss of, life and/or property, or to avoid
detriment to public service. They should be based on a canvass of prices of
at least three bonafide dealers (EO302s.1940).
4. Identify the advantages and disadvantages of using the Procurement Order in terms
of inventory methods.
• Advantages
o To control the acquisition of goods and services when price is a
primary consideration
o Achieve real-time cost control with a purchase order system
o An effective purchase order can move the purchase process forward
from discussion to commitment by laying out products, prices,
timelines, and other critical terms and conditions
o The contractual nature of a purchase order protects both the buyer
and the supplier in case of a dispute about the nature of the order; a
great IPO leaves no questions unanswered
o To create an “encumbrance” in the general ledger of accounts helping
you manage your budget
o Reduced time spent on procurement processes
o By using a Purchase Order, everyone involved in the purchase cycle
can track the order by referring to the same number
o Utilization of a Purchase Order protects WHOI and includes WHOI’s
Terms and Conditions
• Disadvantages
o Losing track of orders
o For the order, there must be only one supplier
o Disloyalty of the buyer or seller
o Helps companies with high profit margins
5. Enumerate problems encountered during procurement. How are these problems
resolved?
• Allowing Poor Quality for Lower Costs
o SOLUTION: The use of consumer feedbacks become helpful in
striking a better balance, especially where an acceptable profit
margin is reached.
• Providing Unclear Specifications & Requirements
o SOLUTION: A clear details or specification of what your
organization requires would go a long way in solving this
Procurement Problem.
• Not doing Supplier Assessment Before Doing Business
o SOLUTION: Conduct thorough supplier evaluation criteria and/or
assessment before you select any supplier. Once selected actively
include major suppliers during problem-solving processes. It leads
to positive outcomes for overall growth. Treat your supplier as
strategic business partners.
• Not Fully Understanding Supplier Capabilities
o SOLUTION: Along with the usual procurement process,
procurement professionals need to continually monitor suppliers to
ensure all delivery demands and standards are met. Start with
gradual increment with timelines in place and quality agreed. In
other words, hold a regular supply review, discuss key performance
KPI, and agree on action and improvement ideas.
• Lack of Transparency
o SOLUTION: Ask for supplier’s demand or details required to offer
quality services. Keep a request line open about these demands
and also updates whenever there are new requirements.
• Accidental Orders
o SOLUTION: If you maintain a good connection with your supplier,
an immediate follow up would be activated to rectifying such
mistakes. Good connections would save you from significant
difficulties in the long run.
References:
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hospita/
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Pharmacy Inventory Management & Removal Processes | [Link]
