CHAPTER I

DUTIES OF PERMANENT WAY OFFICIALS/ MEN

PART 'A'

Duties of Assistant Engineer/Assistant Divisional Engineer

101. General - The Assistant Engineer is generally responsible for the maintenance and safety of all way
and works in his charge, for the accuracy, quality and progress of new works and control over all
expenditure in relation to budget allotment.

102. Essential Duties of Assistant Engineer- The duties of the Assistant Engineer are detailed in
various chapters of the Indian Railways Permanent Way Manual, the Indian Railway Works Manual and the
Indian Railway Bridge Manual, the most essential being :

(1) Inspection and maintenance of track and all structures in a satisfactory and safe condition;

(2) Preparation of plans and estimates; execution and measurement of works including track works;

(3) Verification of stores held by stockholders;

(4) Submission of proposals for inclusion in the track renewal programme, revenue budget and the works
programme.

103. Knowledge of Rules and Regulations- He shall observe the rules and procedures laid in
the General and Subsidiary Rules, The Indian Railways Permanent Way Manual, The Indian Railway Works
Manual, The Indian Railway Bridge Manual, the Engineering Code and other departmental codes and orders
and circulars issued from time to time relating to his duties. He shall ensure that all the staff under him are
acquainted with the relevant rules and working methods connected with their duties and that they perform
their allotted duties.

104. Co-ordination with Officials of other Departments - The Assistant Engineer should co-operate
effectively with officers and staff of other departments in matters that warrant co-ordination.

105. Inspection by Higher Officials - (1) When the Assistant Engineer has to accompany a periodical or
special inspection such as that of the Territorial Heads of Departments, the Chief Engineer, the General
Manager, the Commissioner of Railway Safety or any officer of the Railway Board, he should have with him
the under mentioned drawings and registers for reference as required-

(a) Permanent Way diagrams of the section and of station yards.

(b) Index plans and sections.

(c ) The bridge inspection register.

(d) Plans and current files of important works recently completed, on hand and proposed.

(e) Progress reports on works, and any other papers and plans that are likely to be required for discussion.

(f) Working time table.

(g) Inspection notes of higher officers and compliance reports.

(2) All Inspection notes should receive prompt attention within a reasonable time.

106. Inspection by Assistant Engineer - The Assistant Engineer shall conduct inspection in his
jurisdiction as per the Schedules laid down by the Administration from time to time. He should maintain the
records of the results of his inspection and ensure compliance of the instructions within a reasonable time.
He should submit to the Divisional Engineer copies of the inspection diagram at the end of every month
indicating the inspection carried out during the month.
107. Inspection of Permanent Way - The important inspections to be carried out by the Assistant
Engineer are summarised below :(Advance Correction Slip No. 132 )

(1) Trolly Inspection - The entire sub-division should be inspected by trolly once a month, as much
inspection as possible being done by push trolly. The inspection by trolly should be intensive, which should
include checking of attendance of gang, gang work and equipment and examination of gang charts/diary
books with reference to the prescribed schedule of track maintenance. During his inspection, he should
check the work done by one or two gangs in each P. W.I.'s jurisdiction and record the results of his
inspection. (Advance Correction Slip No. 99) and (Advance Correction Slip No. 101)

(2) Fast Train Inspection - The entire subdivision should be covered by Engine (foot plate) or by last
vehicle (Brake-van or Inspection Carriage) of a fast train once in a month.

(3) Inspection of Level Crossings - He should inspect all the manned level crossings once in six months. He
should examine the Gatemen's knowledge of rules, check the equipment, track, road approaches and all
other safety aspects.

(4) Checking of curves - The Assistant Engineer shall check at least one curve in each P. W. l.'s
jurisdiction every quarter by verifying its versine and super-elevation.

(5) Checking of Points and Crossings - He shall inspect once a year all points and crossings on passenger
lines and 10 percent of the points and crossings on other lines.

(6) Monsoon Patrolling - When Monsoon Patrolling is introduced he should check the work of Patrolman at
night once in a month, either by Train or Push Trolley or Motor Trolly.

(7) Track on Bridges - The track on Girder. Bridges should be inspected as a part of the annual Bridge
inspection, besides normal track inspections.

(8) Scrutiny of Registers during Inspection - He should scrutinise the registers maintained by P W I, such as
Creep register, Curve register, Points and Crossing register, SEJ and Buffer rail register, Gap Survey
register and Section register during his regular trolly inspection, to see whether the schedules of inspection
are being adhered to by the Inspectors, and whether the necessary follow up action has been taken.

(9) Inspections of LWR/CWR Track -The Assistant Engineer shall inspect the SEJs/Buffer rails provided in
the L W R / C W R track once in every six months. He shall check the creep records of L W R / C W R
regularly. The duties of the Assistant Engineer with reference to the maintenance of L W R / C W R are
detailed in L W R Manual.

108. Execution of Works - (1) General -The Assistant Engineer should ensure that all works are carried
out according to plans and specifications laid down. (Advance Correction Slip No. 132 )

Important works should be set out personally by the Assistant Engineer.

Every works should be efficiently organized and so programmed that it progresses speedily and is
completed within the time specified. Periodical progress reports on works should be submitted to the
Divisional Engineer on
prescribed forms.

(2) Track Renewals - (a) The Assistant Engineer shall examine the track at the Kilometrage where renewals
are required before submitting proposals to the Divisional Engineer for inclusion in the Preliminary works
programme.

(b) Every sanctioned renewal work should be programmed in detail and labour organized in an efficient
manner. Level and centerline pegs given by the Inspector should be test-checked by the Assistant
Engineer.

109. Measurement of Ballast - In the Open Line Organisation, the Assistant Engineer may either
measure and record the measurements of ballast himself or carry out 100 per cent check on quality and
quantity, if the measurements are recorded by Inspectors.

In the case of construction projects, the measurements and classification of Ballast will be done by the
Assistant Engineer himself.
110. Action in case of Emergencies - In the case of an accident, including a breach, affecting the
running of trains, he should proceed to the site by the quickest available means. On the way, he should
ascertain the requirements of materials and men at site and arrange for the same. He should also order for
the Accident Relief Equipment as necessary. He should take all possible measures to restore the traffic
quickly.

111. Accompanying Track Recording/ Oscillograph Cars - The Assistant Engineer should accompany
the Track Recording/ Oscillograph Car runs in his jurisdiction and take down notes regarding the spots
needing attention, and issue instructions for rectifying the defects after the run.

112. Control over Expenditure- The Assistant Engineer shall exercise due care in passing requisitions for
materials and tools and in the execution of new and maintenance works, ensuring in all cases that the
expenditure is within the allotment or provision in the sanctioned estimate.

113. Training of Probationers - The Assistant Engineer should interest himself in all probationers sent to
him for training and see that the training is given according to the specified programme. He should
periodically examine the notes made by them.

114. Witnessing Payment to Staff- The Assistant Engineer should witness payments to workmen
(labour) under one or more Inspector each month. This should be done without warning.

115. Inspection of Office and Stores of Inspectors (a) - The Assistant Engineer shall carry out an
inspection of each Inspector's Office and Stores at least once a year.

When checking stores, he should pay particular attention to the imprest and its distribution, Engineering
indicators, protection equipment and important items in stores.

(b) The Assistant Engineer shall carry out inspection once in six months of all the small machines including
light duty (Chinese type) tampers under the charge of the Inspectors for proper upkeep and good running
condition by PWIs.

116. Staff matters - The Assistant Engineer will ensure, that:

(1) strict discipline is maintained within the frame work of the rules;

(2) service and leave records are maintained correctly and up-to-date;

(3) appeals and representations are dealt with promptly;

(4) selection for the various posts like Mates and Keymen are made in time and the posts promptly filled
up;

(5) all the Inspectors and other staff working under him receive proper training in maintenance practices,
safety and protection rules at the appropriate stage.

117. Relinquishment of charge - (a) Instructions on "Transfer-of-charge" are contained in Paras 143 &
144 of the Indian Railway Code for the Engineering Department.

The Assistant Engineers handing over/taking over should carry out joint inspections of such works or
lengths of track as necessary.

The Assistant Engineer taking over shall test check the balance of ballast, rubble-stone, boulders and bricks
in depots and tools and plants as also the along-side collections of ballast. He shall also examine
all registers of the sub-division, dockets of rules and orders in vogue and important current files and initial
them with the date of inspection

(b) The "Transfer-of-charge" statement should be prepared in triplicate and signed by both the Assistant
Engineers and two copies sent to the Divisional Engineer who will forward one copy to the Chief Engineer.

Errors and discrepancies which are noticed should be recorded in the statement and the Divisional
Engineer's special attention invited to them.

PART ' B'

DUTIES OF PERMANENT WAY INSPECTORS/ SECTION ENGINEER ([Link])

118. General Responsibility - (Advance Correction Slip No. 132 )The Permanent Way Inspector is
generally responsible for:

(1) Maintenance and inspection of track in a satisfactory and safe condition for traffic.

(2) Efficient execution of all works incidental to track maintenance, including track relaying works.

(3) Accountal and periodical verification of stores and tools in his charge.

(4) Maintenance of land boundaries between stations and at unimportant stations as may be specified by
the administration.

119. Knowledge of Rules and Regulations- (1) Every Permanent Way Inspector shall have in
his possession up-to-date copies of the following codes and manuals with all correction slips up-to-date -

(i) Indian Railways Permanent Way Manual, Bridge Manual and Works Manual.

(ii) Indian Railway General and Subsidiary Rules.

(iii) Indian Railway Track Manual,

(iv) Indian Railway Code for the Engineering Department.

(v) Schedule of Dimensions,

(vi) Circulars issued by the higher authorities.

(2) He shall be well acquainted with the rules, regulations and procedures concerning his work and duties
as enjoined in the above codes and manuals. He shall keep himself in touch with the orders and circulars
issued by higher authorities from time to time and efficiently act upon them.

(3) He shall ensure that all staff working under him are well acquainted with the relevant rules and working
methods and efficiently perform their duties.

120. Co-ordination with Works, Bridge and Staff of other Departments - The Permanent Way
Inspector should keep close co- ordination with the Works, Bridge, Signalling and Electrical Staff, when
they are required to work jointly.

121. Keeping of Materials - The Permanent Way Inspector shall see to the security of rails, chairs,
sleepers and other materials in his charge and ensure that unused materials are stacked properly clear of
the line, so as not to interfere with the safe running of trains.

122. Accompanying on Inspections of Higher Officials - (1) When the Permanent Way Inspector
accompanies a periodical or special inspection by the higher officials he should have with him the following
registers and documents pertaining to his section, other than the codes and manuals mentioned in Para
119 :

(a) Working Time Table.

(b) Permanent way diagrams of section and yards.

(c) Section register.

(d) Results of track recording / oscillograph runs.

(e) Creep and gap survey register.

(f) Curve register.

(g) Points and crossing register, (h) SEJ / Buffer rail register.

(j) List of Permanent and Temporary speed restrictions.

(1) Inspection notes of higher officials with compliance notes.

(2) The Permanent Way Inspector shall arrange to carry the following measuring devices on these
inspections :

(a) Gauge-cum - level.

(b) Flangeway gauge.

(c) Canne-a-boule or wooden mallet.

(d) Fishing cord.

(e) Tape.

(f) Metric scale.

(g) Tapered gauge.

(h) Magnifying glass and mirror,

(j) Versine measuring equipment,

(k) Inspection hammer.

123. Testing of Running Qualities of Track- (Advance Correction Slip No. 132 )(1) The Permanent way
Inspector shall devote sustained attention to Permanent way as regards safety, smooth running, economy
and neatness.

(2) He should travel on the foot plate of the Engine of fast trains at least twice in a month, in the rear
brake-van or the last vehicle once in a month and take down notes of bad running kilometrages, and get
them rectified.

(3) He should accompany the track recording/ oscillograph car runs over his section, take down the
kilometrages which are not running well and take action to rectify the defects.

(4) He should observe the behaviour of track under passing trains to detect inadequate packing during
routine inspections.

124. Routine inspection of Track - (Advance Correction Slip No. 132 )(1) Inspection of Gangs-(a) The
Permanent Way Inspector should inspect the entire section by push trolly at least once in a fortnight or
more often as necessary.

(b) In sections where no separate inspection is being carried out by P.W. I. Grade II /Grade III, the
inspection
should be carried out by the P. W. I. in-charge every week.

(c) During such inspections the Permanent Way Inspector should -

(i) check the work of gang done earlier and ensure prompt action on items requiring attention;

(ii) arrange to give the programme of work to the gang;

(iii) record details of track maintenance work in gang chart and diaries;

(iv) check the attendance of gang;

(v) instruct men in methods of maintenance.

(d) Once a fortnight, he should examine the small machines including light duty (Chinese type) tampers
under his charge and once in a month he should examine the gang tools, particularly gauge-cum-level, and
arrange for repair and replacement as necessary.
(e) He should ensure that every man in the gang is aware of safety rules by examining them periodically.

(2) Level Crossing Inspection - (a) He should ensure that all the level crossings are opened out once a year
to examine the condition of rails, sleepers and fastenings and defects are rectified. (Advance Correction
Slip No.106)

(b) He shall see that the necessary stop boards, whistle boards, and other equipments are provided as laid
down.

(c) He shall check the equipment with the Gateman once' in a month.

(d) He shall examine their knowledge of safety rules periodically.

(e) He shall arrange to take the census of all level crossings as per the schedules laid down.

(3) Points and Crossing Inspection - The Permanent Way Inspector in overall charge and his Assistant
should carry out the inspection of points and crossings in passenger running lines once in three months by
rotation and on other lines once in six months by rotation.

(4) Curve Inspection - The Permanent Way Inspector in overall charge and his Assistant should carry out
checks of versions and super-elevation of each curve once in six months by rotation, except for Group A &
B routes in B.G. where the check should be conducted once in every four months. They should take action
to correct the curves as necessary based on the readings recorded.

(5) Inspection Diagram -The Permanent Way Inspector will maintain an inspection diagram of all the
inspections carried out during the month as per the schedules in the pro forma laid down and submit the
same to the Divisional Engineer through Assistant Engineer every month bringing out the reasons for
shortfall in adhering to schedules of inspections, if any.

The revised schedule of inspection is applicable only when PWI's Section has been provided with concrete
sleepers and is under mechanised maintenance:-

(1) Push Trolley Inspection - Once in a month

(2) Foot Plate Inspection - Once in a month

(3) Rear vehicle Inspection - Not required

(4) Curve Inspection - Shall be carried out by PWI ( not in overall charge) and CPWI/ PWI (in overall
charge) once in six months by rotation including for Group A & B routes.

(5) Points & crossings - As stipulated in Para 124(3).

(6) Foot Inspection - Once in a year may be introduced to start with.

(7) OMS/TRC - PWI (not in overall charge) need accompany only alternate OMS/TRC runs to avoid CPWI/
PWI (in overall charge) & PWI (not in overall charge) both accompanying all the runs.

125. Safety of Track - (1) The Permanent Way Inspector is directly responsible for the safety of the track.
He shall be vigilant to locate faults in the Permanent Way and promptly remedy them.

Track defects which are beyond his powers to remedy should be immediately brought to the Assistant
Engineer's notice by the Permanent Way Inspector and mention of the same made in the special reports on
the condition of Permanent Way on the section.(Advance Correction Slip No. 99)

(2) Independent of detailed periodical inspections, the Permanent Way Inspector, during his routine
inspections, should watch for any signs of weakness in bridges and structures affecting track and promptly
report any matter demanding the Assistant Engineer's attention.

(3) Trees in proximity to and liable to foul the track during a storm should be felled.

126. Check on Patrolling -(Advance Correction Slip No. 132 ) He should arrange for patrolling of track as
laid down, by deputing suitably selected men from gangs and arrange to supply them with Patrol books and
equipment needed. The Permanent Way Inspector in overall charge will check the night patrolman once a
month by train, and by trolly during monsoon as per the schedules laid down by the administration.

127. Execution of Works affecting Track- (Advance Correction Slip No. 132 )(1) Before commencing
any work the Permanent Way Inspector in overall charge or his Assistant shall ensure that he is in
possession of all necessary materials and tools. He shall ensure that Engineering Signals are exhibited at
the specified distances according to rules and Flagmen are posted with necessary equipment.

(2) He should programme the works by organising the labour in an efficient manner. He should maintain
detailed accounts of materials received and issued to the work. He should exercise frequent checks on
quality and quantum of work and submit progress reports on works periodically as may be prescribed.

(3) Quality of welding and avoidable fractures -The direct responsibility for quality of AT welding being done
in the section shall rest on the PWI incharge of the section. Responsibility for avoidable fractures taking
place in the section shall also rest with the PWI incharge of the section, except in cases where the USFD
testing was done and found good upto three months before the fractures.

128. Action in case of Emergency - On receipt of intimation of the occurrence of an accident (including
breaches) affecting any part of track, restricting free passage of trains, the Permanent Way Inspector
should proceed to site by the quickest available means. On the way he should collect information regarding
the damage, the men and material requirement at site for restoration and arrange for movement of men
and materials and thereafter the restoration.(Advance Correction Slip No. 132 )

129. Inspection and maintenance of LWR/CWR Track - The duties and responsibilities of the
Permanent Way Inspector in overall charge is clearly laid down in Para 13.1.6 of the L W R Manual.
(Advance Correction Slip No. 132 )

130. Measurement of Ballast - The Permanent Way Inspector in overall charge will measure the ballast if
so directed by the Assistant Engineer and record measurements. He will keep proper records of training out
and spreading of ballast in the track.(Advance Correction Slip No. 132 )

131. Station Yards - The Permanent Way Inspector shall ensure cleanliness of station yards. Under-
growth should be cleared every year, usually in the month of August, before the seed has ripened. At
stations where it is proposed to stack engineering or contractor's materials, the stacking area should be
carefully selected and clearly demarcated. The materials should be stacked methodically in a tidy manner.
(Advance Correction Slip No. 132 )

132. Witnessing Payment to Staff -(Advance Correction Slip No. 132 ) (1) Payment to both Permanent
and Temporary staff, working under the Permanent Way Inspector, will be made by the Pay Clerk in the
presence of the Permanent Way Inspector. If the Permanent Way Inspector working in the section is
not readily available, the Assistant Engineer may depute another Inspector to witness the payment.

(2) The Permanent Way Inspector is responsible for correct identification of the payee and should
satisfy himself that the correct amount is paid.

(3) Payments to Permanent Way gangs should, as far as practicable, be made on the beat of each gang
during working hours.

(4) The witnessing official should certify to the payment individually or by group, at the same time
specifying, both in words and figures at the foot of the muster-sheet, the total amount paid on each date. If
any person out of a gang is not present when, the gang is paid on its beat, "Not Paid" should be written
immediately against his name. When subsequently payment is made, the place (km.) where payment is
made should be entered. Payment made subsequent to the filling in of the certificate should be separately
certified on the pay sheet.

133. Other Establishment Matters - (Advance Correction Slip No. 132 )(1) The Permanent Way
Inspector should ensure that all staff, including Casual labour, are sent for medical examination and are fit
for the medical standards, as per the relevant instructions in force, before appointment or promotion.
He will also ensure that the staff under him are sent for periodical medical examination as laid down in the
relevant rules.

(2) He will arrange to maintain the Service Cards/leave account of all the permanent staff working under
him. In the case of casual labour he will arrange to issue the necessary Service Card to them and will
maintain the L.T.I, register.
(3) He will ensure that the relevant provisions of the Payment of Wages Act, Workmen's Compensation Act,
Hours of Employment Regulations etc., as amended from time to time are followed and complied with.

(4) He will arrange to carry out the other Establishment works, such as issue of passes, preparation of pay
bills etc., as may be allotted to him by the administration.

(5) He will ensure proper training of the men working under him at the appropriate time.

(6) He will carry out selection of proper Gatemen and Patrolmen from the existing Gangmen and train them
in their duties.

(7) He will arrange for the prompt filling up of the vacancies.

134. Correspondence and Records - The Permanent Way Inspector shall keep his correspondence up-
to-date and see that the office records, registers and stores ledgers are maintained systematically and
posted regularly.(Advance Correction Slip No. 132 )

135. Relinquishment of Charge - (Advance Correction Slip No. 132 )(1) On relinquishing charge of a
section the Permanent Way Inspector shall prepare, in triplicate, the specified "Transfer-of-charge"
statement which will briefly contain the following :

(a) Extent of the section.

(b) Establishment (service and leave records).

(c) Works in progress, relaying, scattered renewals and other works incidental to track maintenance.

(d) Kilometrage of banks, cuttings, curves, bridges and structures requiring special attention.

(e) Kilometrages where trouble may be expected during the monsoon.

(f) Certificate of stores-check and correctness of stock.

(g) General notes.

(2) The Permanent Way Inspectors handing over and taking over charge should together trolly over the
whole section, inspect all the works in progress, check staff, all tools, plants and materials.

(3) The relieving Inspector will examine all books pertaining to rules and orders in vogue and all
registers pertaining to the section to see that they are kept up-to-date and initial them with date.

(4) The statement referred to in sub-Para (1) should be signed by both the Permanent Way Inspectors and
two copies submitted by the relieving Inspector to the Assistant Engineer who will forward one copy to the
Divisional Engineer for record.

Errors and discrepancies which are noticed should be recorded in the statement and the Assistant
Engineer's special attention invited to them.

Duties of Permanent Way Inspector (not in overall charge)

136. General Responsibilities - (Advance Correction Slip No. 132 )The Permanent Way Inspector is
generally responsible for:

(a) Inspection and maintenance of track in his jurisdiction (sub-section) in a safe and satisfactory
condition for traffic, including execution of all works incidental to track maintenance.

(b) Efficient execution of Special Works, such as Renewals, Directed Track Maintenance, Curve realignment,
and deep Screening, as per approved plans and specifications.

(c) He should work in the Permanent Way Inspector's office and assist the Permanent Way Inspector in
overall charge as required.

137. Knowledge of Rules and Regulations- Provision of Para 119 will apply in this case also .

138. Co-ordination with Works, Bridge and Staff of Other Departments - He should keep close co-
ordination with the Works, Bridge, Signalling and Electrical staff, when required to work jointly with them.

139. Routine Inspection of Track - (Advance Correction Slip No. 132 )(1) The Permanent Way Inspector
should inspect the entire section in his charge by push trolly at least once a week, He should carry out the
inspection of gangs as detailed in Para 124(1) (b) & (c). He will spend as many days in the week as
possible with the gangs. He should cover all the gangs within a month. He should train the Permanent
Way Mistry, Mates, Keymen, Gangmen and Gatemen in their duties. He should teach them the maintenance
practices.

(2) He will carry out inspection of points and crossings on passenger running lines once in three months
and other lines once in six months, by rotation along with the Permanent Way Inspector in overall charge.
He will arrange for the rectification of defects noticed during the inspection.

(3) He, along with the Permanent Way Inspector in overall charge, will arrange to check the versine
and super-elevation of all the curves once in six months by rotation, except for Group A &B routes where
the check should be conducted every four months . He should take action to correct the curves based on
the readings.

(4) He will arrange to inspect all the Level crossings in his jurisdiction once in a month and check the
equipment. He will examine the Gatemen in rules periodically.

139 A. Revised Schedule Of Inspection Of Track- The revised schedule of inspection is applicable only
when PWI's Section has been provided with concrete sleepers and is under mechanised maintenance -

(1) Push Trolley Inspection - Once in a fortnight

(2) Foot Plate Inspection - Once in a month

(3) Rear vehicle Inspection - Not required

(4) Curve Inspection - Shall be carried out by PWI (not in overall charge) and CPWI/ PWI (in overall
charge) once in six months by rotation including for Group A & B routes.

(5) Points & crossings - As stipulated in Para 139 (2).

(6) Foot Inspection - Once in six months may be introduced to start with.

(7) OMS/TRC - PWI (not in overall charge) need accompany only alternate OMS/TRC runs to avoid CPWI/
PWI (in overall charge) & PWI (not in overall charge) both accompanying all the runs.

140. Annual Maintenance Works - He will carry out maintenance works such as curve realignment,
attention to points and crossings, adjustments of creep, etc, as assigned to him by Permanent Way
Inspector in overall charge.

141. Check on Patrolling - He will cover his section once in a fortnight by train and check the night
patrolling. He will also check the night patrolling by trolling in the night as per the schedules laid down.
During inspections, he will check the patrol books, the knowledge of rules of Patrolmen, their equipment,
etc.

142. Execution of works affecting Track - The provision of Para 127 will apply.

143. Action in case of Emergency -Provision of Para 128 will apply.

144. Maintenance of LWR/CWR Track -Duties and the responsibilities of P. W. I. in-charge of a sub-
section with reference to maintenance of L. W. R. are laid down in L. W. R. Manual.(Advance Correction
Slip No. 132 )

145. Witnessing Payments to Staff - When Permanent Way Inspector not in overall charge is deputed to
make payments to staff, he will follow the provisions of Para 132 of the Manual.

PART 'C'

Duties of Permanent Way Mistries

(i) Attention to bad spots,

(ii) Directed track maintenance,

(iii) Maintenance LWR track, if he has been issued with a competency certificate (responsibilities have been
listed out in para 13.1.4 of LWR / CWR Manual),

(iv) Isolated renewal of sleepers,

(v) Lubrication of rail joints,

(vi) Lorrying out of material, if issued with competency certificate. They will be responsible for ensuring
safety for the works being supervised by them.

147. Knowledge of Rules and Signals -Every Permanent Way Mistry shall have a correct knowledge of
hand and detonating signals and shall be conversant with the following rules :

(i) Protecting line in an emergency and during work affecting track.

(ii) Method of fixing and safety range of detonators.

(iii) Action to be taken when train is noticed to have parted .

(iv) "Safety first" rules .

(v) Action to be taken when sabotage is suspected.

(vi) Patrolling in emergencies .

(vii) Rules for working of a trolly and lorry if he is authorised to operate the same .

148. Whenever Permanent- Way Mistries are in-charge of gangs /units , they will carry out all the duties
and responsibilities assigned to the Mate as laid down in Part 'D' of this Chapter.

PART 'D'

Duties of Mates, Keymen and Gangmen -General

149. Knowledge of Rules and Signals -(1) Every Mate, Keyman and Gangman shall have the correct
knowledge of hand and detonating signals and shall be conversant with the following rules :

(a) Protecting the line in an emergency and during work affecting the track.

(b) Method of fixing and safety range of detonators.

(c) Action to be taken when a train is noticed to have parted.

(d) "Safety first" rules

(e) Action to be taken where sabotage is suspected, and patrolling in emergencies.

(2) Every Mate and Keyman shall see that the signals, supplied to the Gangs are kept in good order and
ready for use and that every man in his Gang has a correct knowledge of all the signals.

150. Safety of the line - Every Mate shall see that his length of line is kept safe for the passage of
trains. Kilometrages needing urgent attention shall be picked up without waiting for orders from the
Permanent Way Inspectors.
151. Equipment at site of work - (1) Every Mate shall ensure that the following tools and equipments
are with him at the site of work :

(a) Level-cum-gauge, square, hemp cord, meter stick, keying and/or spiking hammer, fish-bolt spanner, 2
sets of H.S. flags, 12 detonators, marking chalk and Rail thermometer (2 H. S. lamps in the night)
(Advance Correction Slip No.120 )

(b) Sufficient number of shovels or phowrahs, beaters, crow bars, ballast forks or rakes, mortar pans
or baskets and wooden mallet.

(2) The Mate shall keep in his charge in the tool box other tools and equipment as may be prescribed.

152. Musters and Gang Charts/Diary Books- (1) The muster and Gang chart /diary shall be in the
possession of each Mate. The Gang chart should be carefully kept in a container provided for the purpose.

(2) The muster should normally be marked by the Mate, checked and initialed by the Permanent Way
Inspectors.(Advance Correction Slip No.141 )

(3) The Mate shall see that the prescribed system of track maintenance is adhered to and the tasks
allotted, according to verbal instructions or entries made in his Gang chart / diary, and explained to him,
are efficiently carried out. If capable of entering details of work done in his Gang diary, the Mate should do
so.

153. Observance of sleeper packing during passage of Train - During the passage of the first and last
trains in working hours, the Mate and his men should stand on the cess, each about one rail length apart,
and observe the effect on the sleepers. Loose sleepers should then be marked and adequately packed. On
double line, the Gangs shall invariably stand on the cess side and not in between the tracks.

154. Precautions when view is obstructed-(1) On double and multiple lines on curves, the view is
temporarily obstructed due to a train passing over a track other than that on which the Gangmen are
working. It is worsened when trains are crossing each other. The noise of a train passing over one track
prevents hearing the noise or whistle of another train approaching the work site.

(2) When working at a place from which an approaching train cannot be seen, at least 600 metres away in
the case of B G and 400 metres in the case of M G and N G a Gangman with hand signals should be sent
out by the Mate :

(a) On double line in the direction of approaching trains,

(b) On a single line in the direction the view is obstructed (in both directions if view is obstructed on
both sides ).

It will be the duty of such Flagman to warn the Mate by means of signals when a train is approaching. The
Mate will be responsible for warning the Gang in good time to enable them to get clear off the track. It may
be deemed expedient, as an additional precaution, to issue portable whistle boards of the type indicated in
Para 815 (2) to the Mates, who should fix them at least 600 metres on B. G. and 400 metres on M G and
N.G, from the work-site, in the direction the view obstructed to less than this distance. In the case of M G
high speed routes, the distance may be increased suitably as per the directives of the administration.

155. Tidiness of Section - The Mate shall see that the whole of his Gang length is kept neat and tidy and
that all loose materials are collected and brought to stations, gangs quarters or gate lodges.

156. Safe Custody of Tools - The Mate shall be responsible for the safe custody of tools used by him, the
Keymen and Gangmen. He should see that Gangmen on work remove their tools clear of the track on the
approach of a train. After the day's work the Mate should secure the tools in the toolbox. In no case should
Gangmen be permitted to take tools home. Before they break for mid-day meals the Mate should see that
the tools are kept away from track.

157. Action when line is unsafe or in the event of Accident - (1) If a Mate or his key man considers
that the line is likely to be rendered unsafe, or that any train is likely to be endangered in consequence of
any defect in the permanent way or works, or abnormal rain or flood or any other occurrence, he shall take
immediate steps to secure the safety of trains by using the prescribed signals to "Proceed with Caution" or
to "Stop" as necessity may require, vide Para 806, and shall, as soon as possible, report the circumstances
to the nearest Station Master and the Permanent Way Inspector.

(2) In the event of an accident, the Mate, Keymen and Gangmen should lookout for broken fittings of
wagons and track components and see that these are not disturbed until they have been seen and recorded
by a responsible official.

158. Patrolling during Abnormal Rainfall -During abnormal rainfall, the Mate should organise patrolling
on the gang-length, whether or not Patrolmen are on duty. In the event of damage being detected, action
should be taken to safeguard traffic by protecting the line in accordance with Para 812.

159. Commencing work Affecting Safety of trains - No work, which may involve danger to trains,
should be under taken by the Mate except under the personal supervision of the Permanent Way Inspector,
or a competent Railway servant authorised by special instructions, unless it is an emergency where the
requirements of safety warrant the commencement of the work. In such cases the Mate shall ensure that
Engineering Signals are exhibited at the specified distances according to rules and Flagmen are posted with
necessary equipment to man them before commencing the work.

160. Weekly Inspection of Gang Length by Mate - The Mate shall inspect the whole Gang length once
a week, on which day he will carry out the keyman's work and duties and the Keyman will remain in-charge
of the Gang.

161. Preventing Trespass and Theft of P. way Fittings - Every Mate and his men shall endeavour to
prevent trespass in Railway limits by persons or cattle on his length of line and report any attempts at
encroachment or unauthorised structures when noticed. He along with Gang, should also attempt to
prevent theft of P. way fittings and report any attempt to steal, to his Permanent Way Inspector.

162. Relief arrangement in Emergencies - The Mate shall arrange immediate relief for Keymen,
Gatemen, Patrolmen and Watchmen when, due to sickness, they are unable to perform their duties.

163. Assistance to P. and T. Staff - Where interruption to the telegraph line has occurred through
obviously visible causes, the permanent way staff should render all possible assistance. The staff must, for
example, remove trees or branches of trees which, after a storm, are seen to foul the wires. Where wires
are seen to be broken or entangled, the occurrence should be reported to the nearest Station Master.

164. Assistance in protection of Trains -The Mate and his men should render assistances to Guards and
Drivers of the trains for the protection of the trains in the event of an accident between stations, when
called upon to do so.

165. Assistance in placing Fog Signals -On requisition from the Station Master, the Mate of a yard gang
may depute, if available, two Gangmen for placing of detonators, during time of poor visibility, in the rear
of approach signals of the station.

166. Responsibilities of the Mate in L.W.R. Track - The duties and responsibilities of the Mate in LWR
sections are detailed in L W R Manual.

Duties of Keyman

167. Selection and training of keyman -The selection of Gangman to perform the duties of a keyman is
to be considered as a step in his training as Mate. Keyman trained in laying and maintenance of LWR/CWR
on concrete sleeper and possessing valid competency certificates issued by Zonal/ Divisional Training
center should only be posted on LWR/CWR section.

168. (1) Keyman's daily inspection - The keyman shall inspect by foot his entire beat once a day, both
the tracks and bridges, and return along the opposite rail to that taken on his outward journey in case of
single line. On double line, keyman will carry out one round of inspection in morning hours by going along,
up line and then returning along down line or vice-versa. On the days of Gang holidays and rest, he shall
perform the usual duties and get one day's rest in the week as per the roster duties in force. On rest days
or during absence or leave or sickness, a senior intelligent gangman should be deputed in place of the
regular keyman.

(2) Roster duty hours of keyman - The roster duty hours of keyman for winter months should be so
adjusted as to ensure one round of track inspection in early morning to enable detection of any rail or weld
fractures that might have occurred during the night or early morning. DEN/[Link] of the section shall
decide and notify the exact timings and the period of each section.

169. Equipment of keyman - The keyman shall carry with him on his rounds two red flags, and green
flag, ten detonators, a flangeway gauge if required, for unmanned level crossings, a keying and spiking
hammer, a fish bolt spanner, and two fish bolts, spare fittings and a rail closure of 30mm size. For the work
of greasing of elastic rail clips wherever applicable, keyman shall carry a wire brush, emery paper, a duster
and grease.(Advance Correction Slip No.142 )

170. Duties of Keyman - (1) While walking over his length, he should look for defects, such as loose fish
bolts, SEJ fittings in switches and crossings, fittings on girder bridges and open top culverts, broken or
burnt sleepers, broken plates or tie bars, attend to them as necessary. If he finds that fittings are
consistently working loose even after repeated attention, he should report the matter to the Mate, PWM and
Permanent Way Inspector. If the defects are serious, he should at once inform the Mate of the gang
protecting the line in the meantime, if necessary, according to rules.(Advance Correction Slip No.123 )

(2) He shall keep a special watch on the rails and welds marked for observation by the USFD team.

(3) If he should notice any condition of danger, such as broken rail, broken weld or wash away of ballast,
theft of fittings in large numbers etc., he shall at once protect the line as per rules, take such action as is
possible and report the matter to the Mate, the nearest Station Master and Permanent Way Inspector.

(4) At unmanned level crossings, he shall maintain the flange ways between the check and the running rails
clear of obstructions.

(5) In track other than with elastic fastenings, the keyman in addition to his normal round of the whole
beat and inspection and tightening of loose fittings, should attend one telegraph post (TP) on one line
thoroughly on every day. This thorough attention should consist of tightening of each bolt and fittings in
these TPs of the beat during that particular day. Missing keys and other missing fittings will be recouped by
him. He shall also ensure correct driving of fittings in this stretch.(Advance Correction Slip No.142 )

(6) (a) Where the beat of Keyman consists of PRC sleepers - The Keyman should ensure that, in addition
to his normal duty of inspection and tightening of fittings, he should also carry out in a systematic manner
from one end, greasing of the ERC and eyes of inserts at the rate of 20 sleepers per day. Greasing shall be
done as per the procedure laid down in Para 1411 (5) (b) of IRPWM.(Advance Correction Slip No.142 )

(b) Where the beat of Keyman consists of PRC as well as other types of sleepers, SE (P. way) should make
roster of keyman on monthly basis in the proportion of the beat, so that work mentioned in Para 170(5)
and 170(6)(a) are completed in respective length. On any particular day however, he will do duties either
as per 170(5) or 170(6)(a) only.(Advance Correction Slip No.142 )

(7) Keyman with the assistance of one gangman will also carry out rail end examination, lubrication of fish
plated joints as per direction of PWI/PWM.

(8) For imposing of caution after stopping the train or otherwise wherever required for safety, Keyman will
be provided cyclostyled slips by PWI. Keyman after filling location and speed will hand over the same to
Driver or ASM and obtain acknowledgement.

(9) The following are the special duties and responsibilities of the keyman in LWR/CWR territories:-

(i) Periodical (fortnightly) oiling and greasing of SEJ, checking and retightening of fastenings at SEJ and
other sleepers, if necessary (Para 6.2.6 of LWR Manual)

(ii) Replacement of missing fastenings not requiring lifting or slewing of track as per Para 6.2.6 (I) of LWR
Manual.

(iii) To ensure that all creep anchors where provided butt against the sleepers and in case of large
scale displacement of anchors, he shall report the matter to Mate/PWM/PWI (Subsection)/PWI (incharge).

(iv) To watch for sun kinks, loose or missing fastening which may result in buckling or any damage to LWR/
CWR and SEJ. On noticing any buckling or damage to track, he shall take necessary action to protect the
track and report the same immediately to PWI (Sub-section)/ PWI (incharge), Station Master. However, he
will continue to perform his Keyman's duties of daily inspection.

(v) To keep a sharp look out in cold mornings, especially during winters to detect any fractures which may
occur, in case of rail/weld fracture, he shall take prompt action to protect the track and carry out
emergency repairs to permit the restoration of traffic promptly and report to PWI
(Subsection)/PWI(lncharge)/nearest Station Master (Para 7.2.2 and 7.2.3 LWR Manual).
(10) The Kayman shall promptly report to Mate/ PWI any encroachment or unauthorised structures as and
when they take place in the Railway land in his beat.

(11) After completing inspection of the beat, the Keyman should assist the Mate in the day's work being
done.

(12) When materials, such as dynamo-belts, engine tools and personal articles of passengers, are found on
line, the Keyman should collect them and arrange for handing them over to the nearest Station Master.

(13) The Keyman will remain incharge of the gang in absence of the Mate once a week. On that day, the
Mate is required to carry out the work and duties of Keyman.

(14) Whenever directed he will supervise rail dolly working. However, he must have competency certificate
for the same.

171. Keyman's book-

(i) Printed keyman's book should be supplied to every keyman.

(ii) The keyman shall maintain the book upto date wherein all special work done, missing fittings and
their recoupment with location and date are to be entered.

(iii) PWI should make a date wise schedule and enclose with the Keyman's book the Kms/ TPs that the
Keyman has to attend on each day of the month to complete the task required to be done as per sub Para
6, 7, 9(i) of Para 170 above. PWIs and AENs during their inspections should check to ensure that such Kms
have really been thoroughly attended to and initial against the entries.

(iv) Special locations to be watched by the keyman should be entered in the book.

(v) The special fittings like joggled fish plates and other material provided in the section which are vital
for safety and for restoration of traffic should also be mentioned in the book.