RAWMATERIAL
INWARD PROCESS
JANAKEE INDUSTRIAL PRODUCTS PRIVATE LIMITED
84, BHAGABANPUR INDUSTRIAL ESTATE
BHUBANESWAR - 751019
Page 1 of 12
CONTENTS
1. Indent of Raw Material ......................................................... Page 3
2. Issue of PO ................................................................................. Page 3
3. Indigenous Material Inwarding Procedure..............................Page 4
4. Import Material Inwarding Procedure ....................................Page 9
5. Storage and Issue of Materials.................................................. Page 10
6. Checklist for Outwarding ..........................................................Page 10
7. Checklist for Logistic ..................................................................Page 11
Page 2 of 12
A. INDENT FOR RAW MATERIAL
Requisition for raw material to be raised through Indent from the Production Team
Following point to be kept in to consideration before placing Indent for raw material
1) Current Stock Quantity.
2) Quantity of the raw materials required
Before placing the quantity followings to be worked out:
Current Stock quantity
Maximum of 45 days of raw material to be ordered at a time from local
supplier.
Time required by which stock need to reach at Factory.
Any technical specification/parameter that need to be mentioned on the PO to
the Supplier.
B. PURCHASE ORDER
PO to be raised to the Supplier as per the Indent received from Production.
Before issuing PO, followings to be taken in to consideration
Internal approval for Issue of PO
Fund requirement/Planning
Material rejection clause in PO
Delivery time
All the materials requisition to be sourced by placing formal PO to the Supplier
Page 3 of 12
C. INWARDING
1. INDEGINIOUS RAWMATERIAL INWARD PROCEDURE
AT THE TIME OF ENTRY AT GATE.
All items in-warded must be checked by Security
Entry in the Security register with Bill number and Nos of Packet received.
Security sign on the Invoice
SAMPLE QUALITY CHECK
Following points to be considered for Sample Quality Check of the following items:
i. STRAW BOARD
QUALITY CHECK CRITERIA
Weight of the vehicle to be obtained before unloading of the material
Weight of the Reel as mentioned in the Invoice must be verified
GSM of the Board must check with the Invoice and Order
Moisture Contains of the board must be verified
Paper strength must be verified
REJECTION CRITERIA
Any difference as per above criteria must be intimated to the supplier at
the earliest, preferably within 2days of receiving of material.
Page 4 of 12
INTIMATION TO THE SUPPLIER
If the materials fail at Sample Check, the same should be immediately
intimated to the supplier. The following process must be taken for the same
Supplier must be intimated about our rejection norm at the time of
placing our order.
Written Order must be given to the Supplier
Rejection Note must be prepared by the Quality Checking Team within
2days of receiving of material.
Rejection Note must contain exact reason for rejecting the quantity
Rejection Note should be intimated to the supplier through mail
preferably within 2days of receiving of material.
Material to be returned back to the supplier at To-Pay basis
Note: moisture meter is required for quality checking team to check the
moisture.
ii. KRAFT BOARD AND OUTER
Procedure same as per the Straw Board
iii. SPOON
QUALITY CHECK CRITERIA
Air Hole Size as per our requirement
Edge grinding must properly
Glass Tube must be at the neck of the spoon – To Check
Quantity and Weight as mentioned in the Invoice must be verified
Page 5 of 12
REJECTION CRITERIA
1% of the spoon quantity to be taken for Sample Checking
100% Performance result otherwise whole lot will be rejected
INTIMATION TO THE SUPPLIER
If the materials fail at Sample Check, the same should be immediately
intimated to the supplier. The following process must be taken for the same
Supplier must be intimated about our rejection norm at the time of
placing our order.
Written Order must be given to the Supplier
Rejection Note must be prepared by the Quality Checking Team with
in 2days of receiving of material.
Rejection Note must contain exact reason for rejecting the quantity
Rejection Note should be intimated to the supplier through mail
preferably within 2days of receiving of material.
Material to be returned back to the supplier at To-Pay basis
iv. TIN CAP
SAMPLE QUALITY CHECK
Requirement thickness/gaze 0.3mm & 0.2mm as per the requirement
Properly fit with the Sampler
Quantity and Weight as mentioned in the Invoice must be verified.
Process of Rejection Criteria and Intimation to the Supplier will be the same per Spoon
Page 6 of 12
v. SAND
SAMPLE QUALITY CHECK
Grade of the Sand
Binding strength after shooting
Quantity and Weight as mentioned in the Invoice must be verified.
vi. SILICATE
SAMPLE QUALITY CHECK
Any leakage barrel to be rejected
Thickness of the liquid as per our norm
Quantity as mentioned in the Invoice must be verified.
vii. CONTACT BLOCK
SAMPLE QUALITY CHECK
Heat Shrink check
Continuity
Quantity as mentioned in the Invoice must be verified.
viii. LANCE HOLDER
SAMPLE QUALITY CHECK
Length to match with the Invoice
Assembly point
Page 7 of 12
Quantity as mentioned in the Invoice must be verified.
ix. EXTENSION PIPE
SAMPLE QUALITY CHECK
Length
Quantity and Weight as mentioned in the Invoice must be verified.
x. INSULATION POWDER
Must be Fine Powder
Quantity and Weight as mentioned in the Invoice must be verified.
xi. ARALDITE
Quantity as mentioned in the Invoice must be verified.
To verify any damage in transit
xii. CELLO TAPE/ABRO TAPE
Quantity as mentioned in the Invoice must be verified.
Size and Thickness as per the Invoice and Order
Page 8 of 12
C 2. IMPORT INWARDING PROCEDURE
First get the Packing list before unloading of Pallet. At any case
material will not be unloaded without packing list.
Vehicle must be parked at a well CC Tv footage coverage area
Pallet/Parcel wise unloading - After matching with the first pallet,
process of unloading of 2nd pallet only shall be taken.
To match the quantity with the Packing list
If Not matched with the Packing List do the followings:
Take the photographs of the pallet
Keep all the packing seal/Tape etc of that pallet
Count the exact difference
Mention the difference quantity in the LR copy and get it signed from
the Driver.
If differences found in the pallet, save the CC Tv footage coverage of
the entire unloading process.
Page 9 of 12
D. STORAGE AND ISSUE OF MATERIALS
After receiving the materials the followings to be taken for storage of the materials:
Keep the material at the desired space/bay allotted for that material
All the imported materials are to be kept on the Pallet
All the imported cables to be kept in the air tight boxes
Apply the Company Identification Labels
Spoon and Cap must be stored separately vendor wise
Packing materials must be stacked as per the length and proper labeling to
be affixed on each category.
Sampling for testing as per requirement to be issued to Production
Materials must be issued to Production on FIFO basis
E. CHECKLIST FOR OUTWARDING
OUTWARD TO SAIL PLANT
Checklist before packing
Required Stamp on TC/Sampler
ID,OD and Length as per the Order
Nos of pieces in the carton as per the Order
Packing Slip attached on the Carton
In case of ZR Supply to SAIL, ensure RSP Test approved ZR Head is
packed in the boxes
Page 10 of 12
TPM OUTWARD
Affix date of dispatch on the Packet
Samplers of 1200mm dispatched without carton with 19pcs in a single
bundle
Rest of the TC/Samples must dispatch in carton
No packing slip required
OTHER OUTWARD EXCEPT SAIL AND TPM
As per the Concerned Supplier Order’s Instructions
All the Outward Bill details must be entered in to the Security register
F. CHECKLIST FOR LOGISTIC
BEFORE ARRANGING VEHICLE
Get confirmation from the concerned location staff about the date of
dispatch
Ascertain the pieces and tonnage of the material to be dispatched
Ascertain the vehicle size required for the dispatched items.
AT THE ARRIVAL OF THE VEHICLE
Measure exactly the length, width and height of the vehicle
Verify the RC copy for tonnage capacity of the vehicle
Page 11 of 12
Check the DL of the Driver
Check the Original documents of the vehicle available with the Driver or
not
Check the documents validity from the mparivan apps
Check the back horn is working or not
Intimate the consequence and confirm from the Driver not to take any
other material along with our material to the SAIL Plant.
Allow material loading only if the above requirements are met.
AFTER DISPATCH OF THE VEHICLE
Intimate the Driver number and vehicle number to the concerned location
staff
Intimate the concerned location staff to talk with the driver before entering
in to the SAIL Plant, to confirm no any material are there in the vehicle
apart from us.
Page 12 of 12
