Academic Year 2020-2021

Logo of the University of the Philippines Visayas

The UP Visayas logo was approved by the UP Board of Regents in

September 2010. Designed by Prof. Roman C. Sanares, the logo visually
expresses UPV as a constituent unit of the UP System through the
Oblation. It shows the entire name of UP Visayas and the year it was
founded. The three fishes jumping out of the water visually express the
following: UPV’s mandate as the National Center for Fisheries and Marine
Sciences; UPV has three campuses in Miagao, Iloilo City and Tacloban
City; and UPV’s tripartite function: instruction, research and extension
(public service). The water/waves visually express dynamism and creativity
within UPV.

i
* Subject to change. There will be no classes in a campus on the day of its graduation program.
Approved by the UP President on August 20, 2020
i
Note: The academic calendar for the second semester and midyear AY 2020-2021 shall be subject to the assessment of Covid-19 situation by the Vice President for Academic Affairs
and her recommendations to, and approval by the BOR (OSU 2020-01-08 (d): Notice of Resolutions of the Board of Regents at its 1352 nd Meeting held on 30 July 2020)
 University of the Philippines System University of the Philippines Visayas

OFFICIALS OFFICIALS
ADMINISTRATION
BOARD OF REGENTS
until October 31, 2020
HON. J. PROSPERO E. DE VERA III, Chairperson, Commission on Higher Education RICARDO P. BABARAN, PhD, Chancellor
HON. DANILO L. CONCEPCION, Co-Chairperson, President, University of the Philippines GAY D. DEFIESTA, PhD, Vice Chancellor for Academic Affairs
HON. JOEL VILLANUEVA, Chairperson, Senate Committee on Higher and Technical Education MARY ANN T. GUMBAN, MMBM, Vice Chancellor for Administration
MARTIN G. GENODEPA, MDC, Vice Chancellor for Planning and Development
HON. MARK O. GO, Chairperson, House Committee on Higher and Technical Education ROLLY G. FUENTES, PhD, Vice Chancellor for Research and Extension
HON. REYNALDO C. LASERNA, Alumni Regent, UP Alumni Association JOSE A. GO, MSc, University Registrar
HON. RAMON G. GUILLERMO, Faculty Regent
HON. JOHN ISAAC B. PUNZALAN, Student Regent as of November 1, 2020
HON. MYLAH R. PEDRANO, Staff Regent CLEMENT C. CAMPOSANO, PhD, Chancellor
HON. ANGELO A. JIMENEZ, Member PHILIP IAN P. PADILLA, PhD, Vice Chancellor for Academic Affairs
HON. FRANCIS C. LAUREL, Member JOHN LORENZ R. BELANIO, MIS, Vice Chancellor for Administration
HON. MARIA ARLISSA D. AGUILUZ, Member RHODELLA A. IBABAO, PhD, Vice Chancellor for Planning and Development
HAROLD M. MONTECLARO, PhD, Vice Chancellor for Research and Extension
HON. ROBERTO M.J. LARA, Secretary of the University and of the Board of Regents
NIEVES A. TOLEDO, MSc, University Registrar
COLLEGES AND SCHOOL
ADMINISTRATION
ENCARNACION EMILIA S. YAP, MSc, Dean, College of Fisheries and Ocean Sciences (until Nov 9, 2020)
DANILO L. CONCEPCION, LLB, LLM, President MA. SEVERA FE S. KATALBAS, MSc, Dean, College of Arts and Sciences (until Nov. 9, 2020)
TEODORO J. HERBOSA, MD, PhD, Executive Vice President ARTHUR P. BARRIDO, JR., MMBM, Dean, College of Management
MARIA CYNTHIA ROSE B. BAUTISTA, PhD, Vice President for Academic Affairs RAMER P. BAUTISTA, PhD, Dean, School of Technology
LISA GRACE S. BERSALES, PhD, Vice President for Planning and Finance PATRICIA B. ARINTO, EdD, Dean, UPV Tacloban College
NILO C. ARANETA, MSc, Associate Dean, CAS (until Nov. 9, 2020)
NESTOR G. YUNQUE, MAq, Vice President for Administration ARVIN L. DE VEYRA, MBA, Associate Dean, UPV Tacloban College
ELVIRA A. ZAMORA, DBA, Vice President for Development NIEVES A. TOLEDO, MSc, College Secretary, CFOS (until Nov. 9, 2020)
ELENA E. PERNIA, PhD, Vice President for Public Affairs RICA P. CAINGLET, MSc, College Secretary, CAS (until Nov. 9, 2020)
HECTOR DANNY D. UY, LLB, MNSA, Vice President for Legal Affairs JOHN LORENZ R. BELANIO, MIS, College Secretary, CM (until Oct. 31, 2020)
ROBERTO M.J. LARA, LLB, LLM, Secretary of the University and of the Board of Regents DUVINCE ZHALIMAR J. DUMPIT, MM, College Secretary, CM (as of Nov. 1, 2020)
FIDEL R. NEMENZO, DSc, Chancellor, UP Diliman FRANCIS ERIC P. ALMAQUER, MChE, School Secretary, SoTech (as of Oct. 1, 2020)
FERNANDO C. SANCHEZ, JR., PhD, Chancellor, UP Los Baños (until Oct. 31, 2020) IRMA R. TAN, MA, College Secretary, UPV Tacloban College
JOSE V. CAMACHO, JR., PhD, Chancellor, UP Los Baños (as of Nov. 1, 2020) REX FERDINAND M. TRAIFALGAR, PhD, Director, Institute of Aquaculture (until Nov. 9, 2020)
SHARON N. NUÑAL, PhD, Director, Institute of Fish Processing Technology (until Nov. 9, 2020)
CARMENCITA D. PADILLA, MD, MAHPS, Chancellor, UP Manila HAROLD M. MONTECLARO, PhD, Director, Institute of Fisheries Policy and Development Studies (until Oct. 31, 2020)
RICARDO P BABARAN, PhD, Chancellor, UP Visayas (until Oct. 31, 2020) NATHANIEL C. AÑASCO, PhD, Director, Institute of Marine Fisheries and Oceanology (until Nov. 9, 2020)
CLEMENT C. CAMPOSANO, PhD, Chancellor, UP Visayas (as of Nov. 1, 2020) PHILIP IAN P. PADILLA, PhD, Chair, Division of Biological Sciences, CAS (until Oct. 31, 2020)
MELINDA DP. BANDALARIA, PhD, Chancellor, UP Open University SUSAN MILA P. ALVAREZ-TOSALEM, MA, Chair, Division of Humanities, CAS
LARRY N. DIGAL, PhD, Chancellor, UP Mindanao VICENTE T. BALINAS, MSc, Chair, Division of Physical Sciences and Mathematics, CAS
RAYMUNDO D. ROVILLOS, PhD, Chancellor, UP Baguio BRIAN C. VENTURA, MA, Chair, Division of Social Sciences, CAS
LIZA D. CORRO, LLB, Chancellor, UP Cebu DANILO O. ORTILLO, PhD, Chair, Department of Chemistry, CAS
CATHERINE B. ANECITA, MSc, Chair, Department of Physical Education, CAS
VIVIAN A. TOPOR, PhD, Chair, Division of Professional Education, CAS
ii iii
ALFREDO B. DIAZ, MEd, Principal, UP High School in Iloilo, CAS
CHRISTOPHER B. HONORARIO, LLB, MMBM, Chair, Department of Accounting, CM
LOUISE ANNETTE B. ESCOTO, MMPM, Chair, Department of Management, CM

UNIVERSITY UNITS AND OFFICES

Preface
ROWENA PAZ L. GELVEZON, PhD, Director, Graduate Program Office
AGUSTIN G. HUYONG, MA, Director, Office of Student Affairs
REY CARLO T. GONZALES, PhD, Director, Office of Alumni Relations (as of Nov. 1, 2020)
ANNA RAZEL L. RAMIREZ, MM, Director, Information and Publications Office, (until Oct. 31, 2020)
JULIE PRESCOTT, MA (Eng. Stud.), Director, Information and Publications Office, (as of Nov. 1, 2020)
BENMAR B. PANAGUITON, PhD, Director, Office of Continuing Education (as of Sep. 1, 2020) The adjustment of entering college as well
RUBEN M. GAMALA, MDM, Director, UPV Ugnayan ng Pahinungod/Oblation Corps as coping with the demands of the academe is a
MARY BARBY P. BADAYOS-JOVER, PhD, Director, Gender and Development Program
AMY D. TANOY, MA, Director, Teaching and Learning Resource Center primary concern in the University of the
DARIUS N. SALAUM, MA, Director, National Service Training Program Philippines Visayas. W hile making sure that
JOSE JULIE E. RAMIREZ, MEd, Overall Coordinator, Sentro ng Wikang Filipino students possess the necessary skills and
JOSIE B. ROJO, MSc, Coordinator, Office of Anti-Sexual Harassment capabilities to weather the University’s exacting
ANALIZA G. LINAUGO, MLIS, University Librarian, University Library academic and co-curricular standards, UPV also
MARTIN G. GENODEPA, MDC, Director, Office of Initiatives in Culture and the Arts
MONIQ M. MUYARGAS, MPsych, Faculty-in-Charge for CAS BIDANI/ Community Outreach Program provides opportunities that will support their
JESSIE L. LABISTE, Jr., MEd, Faculty-in-Charge, CAS Language Program Office development as soon as they enter the University.
ROMMEL A. ESPINOSA, PhD, Coordinator, Data and Information Systems Program (until Oct. 31, 2020)
ARLENE N. AVANCEÑA, MMBM, Chief, Budget Office This handbook is one attempt to adequately
JOCELYN T. GENESILA, MMBM, Chief Accountant, Accounting Office inform new students of vital matters, such as
MAUREEN KAY C. ONGO, MMPM, Chief, Cash Office
ROLANDO S. JAMERO, BS, Chief, Campus Development & Maintenance Office academic policies and requirements, student
ELLA O. TIDON, MMPM, Chief, Human Resources Development Office rights and obligations including the available
NELLIE JO P. AUJERO-REGALADO, LLB, Chief, Legal Office student services. W ith a better understanding of
ESTERLINA I. GAMEZ, MMPM, Chief, Supply and Property Services Office the academe, they can build their strengths to
MARY LYNCEN M. FERNANDEZ, MEd, Head, Auxiliary Services Office become a true Iskolar ng Bayan in the national
MA. CECILIA C. VILLARUZ, MD, Chief, Health Services Unit
RAYMUND G. GEMARINO, BS, Chief, Security Service Force
university.

RESEARCH CENTERS
AUGUSTO E. SERRANO JR., PhD, Director, National Institute of Molecular Biology
and Biotechnology
RANDY M. MADRID, PhD, Director, CAS Center for West Visayan Studies
JOYCIE D. ALEGRE, MA, Officer-in-Charge, Leyte-Samar Heritage Center
ALAN N. FAILAMAN, BS, Station Head, CFOS Freshwater Aquaculture Station
ROSY L. JANEO, MSc, Station Head, CFOS Brackishwater Aquaculture Center
MARIE FRANCES J. NIEVALES, MSc, Station Head, CAS Marine Biological Station
REYNOLD J. JASPE, BS, Station Head, CFOS Batan Mariculture Station
DOMINIQUE P. MEDIODIA, MSc, Coordinator, Museum Research Laboratory, UPV
Museum of Natural Sciences
SOLEDAD S. GARIBAY, MAq, Coordinator, Diwata Aquascape, UPV Museum of Natural Sciences

iv v
 Table of Contents
University of the Philippines
Page Number
I. UP Vision, Mandate, and Guiding Principles 1
II. UP Goals 2 Vision
III. UP Visayas Vision, Mission, and Core Values 3
IV. UPV History, Goals, and Objectives 4
A leading regional and global university in an environment that
V. Messages 6
sustains 21st century learning, knowledge creation, and public service
VI. The UP Visayas Campuses 11
for society and humanity.
VII. Academic Information 14
VIII. Support Services and Facilities 33
IX. Student Rights and Obligations 62
X. Rules and Regulations on Student Conduct and Discipline 64 Mandate
XI. UP Anti-Sexual Harassment Code 76
XII. UPV Guidelines for Student Organizations and Activities 94 • Perform its unique and distinctive leadership in higher education and
XIII. Revised Rules and Regulations Governing Fraternities development
and Sororities 101 • Lead in setting academic standards and initiating innovation in
XV. Rules and Regulations Implementing RA 8049 teaching, research, and faculty development
(Anti-Hazing Law) 114
XVI. UP Privacy Notice for Students 121 • Provide opportunities for training and learning in leadership
XVII. UPV Directives on COVID -19 132 • Serve as a graduate university providing advanced studies
XVIII. Memorandum on the Remote Learning for Students in
• Serve as a research university in various fields
UP Visayas this First Semester, AY 2020 -2021 134
XIX. Memorandum on the Use of UP Trademarks, Symbols, • Lead as a public service university for the government, the private
Images, Icons, and Other Marks 135 sector, and the civil society
XX. Memorandum on the Responsible and Judicious Use of • Serve as a regional and global university in the Asia Pacific Region
Social Networking Sites 136
and around the world.
XXI. Advisory on the Payment of Fees/Cash Transfer through
Land Bank of the Philippines 137
XXII. Office of Student Affairs (OSA) Organizational Charts 139
XXIII. University Student Council (USC) Organizational Chart 143 Guiding Principles: Honor and Excellence
XXIV. UP Visayas Campus Guides 144
XXV. UPV Student Mental Health Network 147
XXVI. UPV Student Helpdesk Directory 151
XXVII. Important Numbers 162
XXVIII. UPV Telephone Directory 163
XXIX. UPV Email Addresses 165
XXX. Dates to Remember/Academic Calendar Inside Front Cover
vi 1
Goals
University of the Philippines Visayas

1) Contribute to national development

Vision
Knowledge Creation
• Strengthen academic programs A world class university at the forefront of fisheries and aquatic
• Enhance academic staff qualifications sciences education, research and development, and public service.
• Institute innovative programs
• Enhance research, publications, and creative work
Mission
Public Service
• Provide relevant quality education in fisheries and aquatic sciences;
• Produce competent and ethical leaders
• Promote, preserve, and nurture the Visayan cultural heritage;
• Enhance UP’s public service/engagement
• Enhance policy research • Develop competitive and innovative management practices and
• Popularize UP’s research findings technologies in education, research, and public service; and
• Lead in and advocate for the sustainable development of the Visayas
2) Optimize use of resources Region and of the nation within the changing world order
• Secure adequate budgetary/policy support
• Mobilize alumni support
• Explore new models for resource generation Core Values (SEINE)
• Streamline university systems and processes
• Service
3) Promote access and diversity • Excellence
• Ensure balance between excellence and equity • Integrity
• Enhance structures and policies for collaboration • Nationalism
• Enhance internationalization efforts • Environmental stewardship

4) Improve welfare of the constituents

• Enhance human resource management
• Rationalize the university promotion system
• Expand incentives and benefits
• Strengthen employee development programs
2 3
 University of the Philippines Visayas
In 1990, the School of Technology and Environmental Resources
(STER) and the College of Arts and Sciences (CAS) Division of
HISTORY, GOALS, AND OBJECTIVES Humanities and Division of Social Sciences were transferred to Miagao
campus. In the following year, the School of Development Management
The University of the Philippines Visayas (UPV) was established by (SDM) was elevated to college status and named into College of
the Board of Regents on May 31, 1979 in response to the need to Management (CM).
accelerate the development of fisheries and marine resources of the
country. The concept of a new autonomous university of the U.P. On April 22, 1993, STER was renamed into School of Technology
System, as conceived in 1975, was to be realized by means of an (SoTech). In May of the same year, the transfer of the Division of
expanded fisheries education, research, and extension service programs Physical Sciences and Mathematics and the Division of Biological
with its main campus in Miagao, Iloilo and with the College of Fisheries Sciences, along with the Office of the Dean, completed the transfer of the
as its flagship college. CAS to Miagao campus.

On October 30, 1980, Executive Order No. 628 operationalized UPV On August 22, 2007, the UP Board of Regents approved the change
as an autonomous unit of the University of the Philippines System. of the official name of the university from University of the Philippines in
Originally, UPV consisted of only two colleges — College of Fisheries the Visayas to University of the Philippines Visayas.
(CF) as its flagship college, and the College of Arts and Sciences (CAS),
formerly U.P College Iloilo. With the establishment of the School of On September 24, 2010, the UP Board of Regents approved the
Development Management (SDM) in 1981 and the School of Technology request of U.P. Cebu to be an autonomous unit, leaving UPV with only
and Environmental Resources (STER) in 1984, and the integration of five academic units effective January 2011.
U.P. Cebu and U.P. Tacloban Colleges in 1986, UPV grew into a
constituent university with five colleges and a school in four campuses - As the fourth autonomous university of the System, U.P. Visayas
Miagao, Iloilo City, Cebu City, and Tacloban City. aims to 1) develop excellence and leadership in fisheries and marine
education, research, and extension in the country, 2) expand
On April 30, 1987, the Board of Regents approved the reorganization opportunities for professional and technical training to the rural areas,
of the College of Fisheries, now named as College of Fisheries and 3) contribute to professional and technical training for the rural areas, 4)
Ocean Sciences (CFOS), and the establishment of its four institutes — contribute to rural development through relevant instructional, research
Institute of Aquaculture (IA), Institute of Marine Fisheries and and extension programs in management, education, engineering, health
Oceanology (IMFO), Institute of Fish Processing Technology (IFPT), and and related fields, and 5) preserve and enhance the national and Visayan
Institute of Fisheries Policy and Development Studies (IFPDS). It was in cultural heritage.
May 1988 when the College of Fisheries was transferred to the new site
in Miagao and its Diliman-based programs were then relocated to its
present site together with most of its faculty and staff members.

4 5
 UNIVERSITY OF THE PHILIPPINES VISAYAS UNIVERSITY OF THE PHILIPPINES VISAYAS
OFFICE OF THE CHANCELLOR OFFICE OF THE CHANCELLOR

Message Message

With great pride, let me This handbook is designed to

welcome you to the University of the help you navigate U.P. Visayas as
Philippines Visayas. an institution, its rules and
regulations and the range of services
Just as the open arms of the it provides. I’m sure it will help you
oblation welcome you as students of find your way in the University. There
the national university, I am is, however, something else I would
encouraging you to be open to a host like to say about finding your way.
of ideas and knowledge it brings.
Learn and build a character from The University is no ordinary
them. place. Its diversity will unsettle you.
Don’t worry, because it’s not a bad
This handbook will be your thing. Be respectful of difference but
constant reminder while you pursue be genuinely inquisitive. Be daring
your tasks at the university. The UP ideals of excellence and with your questions and generous with your opinion on things that
service should be second nature to you. Always stand for the interest you. Find your place, but don’t get too comfortable because
unwavering principle of truth, justice, and equality. it’s just one among many possible places. Journey on if you must.
Be restless. Open yourself to the possibilities.

Engage in honest conversations, and learn to truly listen to

others whose views of the world are strange to you. Appreciate the
fact that we are all positioned observers. In the midst of the constant
RICARDO P. BABARAN, Ph.D. flow of views and voices, I am confident you will eventually find
Former Chancellor
(until October 31, 2020)
yours.

Welcome to U.P. Visayas! Let the most exciting time of your

life begin!

CLEMENT C. CAMPOSANO, Ph.D.

New Chancellor
(as of November 1, 2020)

6 7
 UNIVERSITY OF THE PHILIPPINES VISAYAS UNIVERSITY OF THE PHILIPPINES VISAYAS
OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS OFFICE OF THE VICE CHANCELLOR FOR ACADEMIC AFFAIRS

Message Message

Welcome to the University of the A very warm welcome to the UPV

Philippines Visayas! freshmen class of 2020! Congratulations!
Congratulations on your acceptance to
the University of the Philippines and thank It is with great pleasure and honor to
you for choosing UP Visayas as your roll out the red carpet for you for School
academic home for the next four or five years. Year 2020-21. These are challenging times
The school year 2020 is quite extra- for UPV as well as other institutions of
ordinary because of COVID-19 that learning due to the COVID-19 pandemic.
dramatically altered the way we do things. As we adjust from the traditional model of a
The shift to remote learning brought about classroom-based, face-to-face learning to
numerous challenges to faculty members and the new modalities of remote learning, we
students. UP Visayas, however, puts the must be able to confront our previous
student at the core of everything it does. Your learning model that is teacher-centered to
experience in UPV and your success are one that is outcomes-based. Both teacher
valuable to all of us. That is the reason why and student must tackle these radical
we strive to provide you with the best academic experience that will equip you for
life. We stay true to those commitments with or without this pandemic. We continue changes to cope with advances in smart technology. There is an emerging
to deliver the best education for you even if it is done remotely. consensus that we must equip you with competencies for the Fourth Industrial
Revolution (FIRe): artificial intelligence, data science, robotics and automation,
University life is always challenging at the start because most things are and augmented reality.
unfamiliar. The purpose of this handbook is to provide you with essential facts about
UP Visayas, its rules, regulations, and other important information that concern you.
Please use this as one of your references in navigating your way in UPV.
UPV has managed to establish a Learning Management System (LMS)
that has started operations during this 1st semester SY 2020-21. The UPV LMS
Obtaining a degree from this University will not be easy but I assure you that will continue to function in the post-COVID 19 world as we transition into
it will be worthwhile. You are among the selected few to be admitted into the blended learning inside and outside the classroom. I hope that you, as students
country’s premier institution of higher learning. Take advantage of that privilege by in this time of a global upheaval, will be able to expand further your learning
making the most of what UP education can provide for you. Make your stay here as
fruitful and enjoyable as possible. With honor and excellence as guiding principles,
horizons, and gain competencies that will enable you to discover and manage
seize every opportunity to learn and improve yourself in preparation for the more these emerging digital and automated innovations of the future.
exciting life that awaits you when you complete your University education.
Good luck, Iskos and Iskas! And PADAYON.
I wish you all the best in your quest for a UP diploma. Mabuhay Bagong
Iskolars ng Bayan! Thank you.

GAY D. DEFIESTA, Ph.D. PHILIP IAN P. PADILLA, Ph.D.

Former Vice Chancellor for Academic Affairs New Vice Chancellor for Academic Affairs
(until October 31, 2020) (as of November 1, 2020)

8 9
 The U. P. Visayas Campuses

1. UPV Miagao (Main Campus)

UPV Miagao became operational in school year 1988-1989. From a few
University of the Philippines Visayas students and faculty and staff members of the College of Fisheries or CF (now
Office of the Vice Chancellor for Academic Affairs CFOS), the population has increased tremendously with the eventual transfer
OFFICE OF STUDENT AFFAIRS
of the College of Arts and Sciences, the School of Technology, and the UPV
Message administrative units.

In my many years of teaching in the

university, never did I imagine that we would
have a semester where the classrooms,
dormitories, canteens, libraries, and other
common areas were empty. I have been used
to seeing students everywhere and many of
them would usually come to the Office of
Student Affairs (OSA) for their scholarship,
counseling, organizational activities, and
dormitory accommodation needs. I miss
speaking before an audience of eager new
faces coming from different areas of the country Facilities available in the campus are:
for the First-Year Students’ Orientation
Program. Just like you, I am missing a lot of the Transportation and Telecommunication
usual everyday life in the university. Never
before had it felt so strange walking around the Aside from the four UPV shuttle buses that service UPV faculty and
campus on an ordinary class day of the semester because our students, the most staff, there are public utility jeepneys and buses that transport UPV
important and vibrant part of the daily university scene, are missing.
constituents between Iloilo City and Miagao. Tricycles also ply the campus at
The shift to remote learning may have turned out harder and more various times of the day for the transportation needs of the UPV Miagao
challenging than you may have anticipated but the same also holds true for your
teachers who, just like you, have been used to classroom interactions. They also
constituents.
miss their students and they have to try harder to explore, innovate, improvise, and
make the most of the limited resources at hand to keep their academic commitment Landline services operated by the Globelines and the Philippine Long
going. Never before were we ever gripped by fear and anxiety like we do now with Distance Telephone (PLDT) Company, as well as internet access are available
CoViD-19 but I hope that we will emerge stronger and more caring of ourselves and to the university constituents. There are also mobile voice and data services
of each other. Meanwhile, let us continue to stay connected despite the physical
distance. Please feel free to call or email us at OSA for your concerns and to avail provided by Globe/Smart. Internet access is provided by the University for
yourselves of our various services. students, staff, and faculty members with WiFi access for most buildings in the
I hope that this handbook will guide and enable you to take full advantage campus.
of the opportunities you will find in UPV. Be assured that the OSA is ever committed
to its mandate for student support services and at this precarious time, is incessantly Sports and Recreation Facilities
coordinating initiatives in the university and system levels and securing material and
emotional support to help you nurture your overall well-being. UPV Miagao’s geographical setting provides for natural outdoor sports
and physical activities like hiking, swimming, jogging, etc. Natural attractions
like the nature trail, and sports facilities like basketball, volleyball and tennis
PROF. AGUSTIN G. HUYONG courts are available. All dormitories have television sets, DVD players,
Director computers and minor sports equipment that provide indoor recreation and
entertainment to residents.
10 11
Food Service 3. UPV Tacloban College
A cafeteria at the College Union Building (CUB), a canteen at the The UP Board of Regents established the UP College Tacloban in
College of Arts and Sciences, and the Common Dining Hall (CDH) at the response to the urgent need for quality education in Region VIII. It was
dormitory area, provide food services through private concessionaires. recognized as a regional unit of the System on May 23, 1973 and was
inaugurated on July 2, 1973. Ten years later, Executive Order No. 4 placed UP
College Tacloban under the administrative supervision of UP Visayas.
2. UPV Iloilo City
The mission of the College is to develop humanist-oriented
Before the establishment of the UPV Campus at Miagao, the University professionals and leaders by providing opportunities for a UP education to
had its Iloilo City campus only, then known as the UP College Iloilo. It offered qualified secondary and tertiary education graduates. The College is likewise
academic programs and services in the humanities, social sciences, physical mandated to act as a catalyst of change through research and extension
sciences, management, and fisheries. With UPV’s expansion and the transfer services that are geared towards improving the quality of life in Eastern
of the main campus to Miagao, the Iloilo City unit became an extension Visayas.
campus and is now home to the College of Management, the UP High School
in Iloilo, Graduate Program Office, Division of Professional Education, Office of UPVTC has four divisions, namely, the Division of Humanities, Division
Ugnayan ng Pahinungod, UP Open University, UPV Legal Services Office, of Management, Division of Natural Sciences and Mathematics, and Division
UPV Office of Alumni Relations, UPV Art Gallery, and the liaison office of the of Social Sciences.
Office of the Chancellor.

Academic support services continue to be offered in this campus, with

the presence of the Office of Student Affairs; Information and Publication
Office; Gender Development Program; Sentro ng Wikang Filipino; Center for
West Visayan Studies; Language Program; a learning center, libraries for high
school and undergraduate and graduate schools, and a medical and dental
clinic. Other facilities in the Iloilo City campus include a tea room/cafeteria, the
Cinematheque, the Little Theater, an auditorium, and a basketball court. Due
to its accessible location in the heart of Iloilo City, it continues to be of strategic
importance to the growth of the University.

12 13
 its Special Meeting on 17 June 2020, the President’s Advisory Council (PAC)
Academic Information chaired by the UP President and with the Chancellors of UP’s Constituent
Universities, the Executive Vice-President and Vice-Presidents as members,
resolved to endorse to the Board of Regents an expanded 2021 Midyear,
MODE OF TEACHING AND LEARNING IN THE FIRST SEMESTER AY 2020-2021 making it 7 weeks instead of 4 weeks, to enable adjustments of student and
faculty load in light of the COVID-19 situation— without affecting the prescribed
Putting the safety of our students, faculty, and staff first, the University load for the year.
is adopting remote learning for AY 2020-2021.
ACADEMIC LOAD
1. Courses in the First Semester AY 2020-2021 will be delivered REMOTELY.

2. Remote teaching and learning cover the entire spectrum of asynchronous or No undergraduate student shall be allowed to take more than 18
non-real time communication between teachers and learners—from text- non-laboratory units or 21 units including laboratory; provided, however, that a
graduating student with an academic record better than average may be
based (basic email, FB messenger, Viber group, etc.) to online discussion
permitted to carry a heavier load in the last year of his course; provided,
boards in different platforms (UP’s Learning Management Systems (e.g.
further, that this rule shall not affect or alter any existing course duly approved
UVLE, VLE), Canvas, Google Classroom, Edmodo etc.)—and synchronous
by the University Council and the Board of Regents in which the normal
or real time communication between teachers and learners (e.g. lectures,
semestral load is more than 18 units.
webinars and teleconferences using such platforms as Zoom, Google Meet).
In the midyear term, the normal load shall be six units, but in justifiable
ACADEMIC CALENDAR cases, the Dean may allow a student to take 9 units.
1. The COVID-19 pandemic has prompted adjustments to the academic CLASSIFICATION OF STUDENTS
calendars of higher education institutions (HEIs) worldwide. A number of
HEIs operating on a semester basis have either shifted to quarterly terms UNDERGRADUATE and GRADUATE students are classified as either
or to a trimestral system for AY 2020-2021. Some universities that have regular or non-regular.
retained a semester-based academic calendar divide the semester into
two, with students concentrating on two or three courses at a time in the REGULAR UNDERGRADUATE students follow organized programs of
first and second half of the semester. study and comply with requirements which lead to the bachelor’s degree or
undergraduate diploma/certificate. They carry the full semestral load credit for
2. In its 1351st meeting on 21 May 2020, the UP Board of Regents approved their respective curricula, and for registration and classification purposes are
in principle the shortening of the first and second semesters to 14 weeks divided generally into freshmen, sophomores, juniors, and seniors.
and the opening of the First Semester on 10 September 2020. UP is
retaining the Semester and Midyear. REGULAR GRADUATE students are prospective candidates for the
master’s or doctoral degrees. They may either be part-time or full-time students.
NOTE: A reduction in the number of weeks in the semester will not affect the
delivery of content since lessons will be delivered asynchronously or NON-REGULAR students are (1) non-degree students, with credits;
synchronously. For students without connectivity, their independent learning (2) cross-registrants, with credits; or (3) special students, without credit.
will be supported by activity and assignment guides in the course packs which
will be delivered to them in USB flash drives or as printed material. The remote Non-Degree Students
mode of instructional delivery will not limit the duration of the interaction of the
students with the content, with the teacher, and with fellow learners, and can A degree holder or undergraduate student who is not currently enrolled
even approximate the usual 48 hours of face-to-face classes in a semester. In in any other institution of higher learning may be allowed to take credit courses

14 15
on the graduate and/or undergraduate level, respectively, provided that this Every student shall, upon admission, sign the following pledge: “In
student satisfies the appropriate requirements for admission to the University. consideration of my admission to the University of the Philippines and of the
He shall not be allowed to enroll for more than one semester, except by special privileges of a student in this institution, I hereby promise and pledge to abide
permission of the Dean of the college concerned and the Registrar. Since he by and comply with, all the rules and regulations laid down by competent
does not follow any organized program of study, a non-degree student is not a authority in the University and in the college or school in which I am enrolled.”
prospective candidate for graduation for any degree in the University. Refusal to take this pledge or violation of its terms shall be sufficient cause for
summary dismissal or denial of admission.
Cross Registrants
No person who has not duly matriculated may be admitted to the
Cross-registrants are students of other UP units or other institutions classes. In exceptional cases, the Registrar may, on the recommendation of
who enroll in a college/school of UP Visayas with credits. the Dean concerned, authorize the admission of a visitor to a class for more
than 5 sessions.
Special Students
Validation of Advanced Credits for Transfer Students
A mature student, even if he does not fully satisfy the entrance
requirements, may be admitted as a special student and may enroll for such An admitted undergraduate transfer student must validate all the
subjects which, in the opinion of the instructor and the Dean, has the courses he is offering for advanced credits at the rate of at least 18 units a
necessary information and ability to pursue profitably. He shall not be allowed semester within a period not exceeding three semesters from the date of his
to enroll for more than 9 units a semester or to register for more than two admission. His admission will be on probation basis until such time as he shall
years, except by special permission of the Dean. Subjects taken shall be have validated or repeated, in accordance with this rule on validation of
non-credit although his work may be reported at the end of each semester as courses, all the subjects taken outside UP which are required for his program.
“satisfactory” or “unsatisfactory”. The student will not be allowed to enroll in a subject or subjects, the
prerequisites of which, taken elsewhere, have not yet been validated or
Exchange Students repeated in this University.
A student who intends to register in a university/institution abroad may A student transferring from any recognized institution who possesses
apply as exchange student. He must seek a written permission of the an Associate in Arts or its equivalent of 66 units of work may be enrolled with-
Chancellor upon recommendation of the adviser, institute director/division or out validation. Before a student is allowed to major in any discipline, the major
department chair, and the dean. Such recommendation must indicate the discipline may prescribe additional courses up to 18 units of general education
number of units and the courses to be taken. The student must provide a courses and/or preparatory courses for the major.
description of the courses to be taken.
Application for advanced credit should be made on the prescribed form
ADMISSION to the Dean of the college or school which offers the course for which advanced
credit is applied for. If the Dean is satisfied that the application is in order, he
No student shall be denied admission to the University by reason of shall cause the proper department or division chairman to conduct the
age, sex, nationality, religious belief, or political affiliations. validating tests. The regular period for the holding of these validating tests shall
begin two weeks prior to the first day of registration at the opening of each term
Every applicant for admission shall undergo a thorough health
and shall end on a week after the last day of registration. There shall be no fee
examination. No person shall be admitted to this University who is found by
for validating tests taken during this period. A validating test may be held
the University Health Service to be suffering from a dangerous, communicable,
outside of this period with the consent of the department or division chairman
contagious, or infectious disease, or who is physically unfit to take courses in
and approval of the Dean and upon payment of a required fee per subject.
any college or school of the University.
16 17
 No student shall be registered in any subject after one week of regular
PE REQUIREMENTS class meetings have been held, unless the Dean, on the basis of the student’s
scholastic records, permits his registration. Registration made outside the
Eight units of PE are required of all undergraduates with the following regular registration period indicated in the University calendar, is considered
exceptions: late registration. Special students may register at anytime without the payment
1. students who hold the Associate in Arts title (or equivalent) or a bachelor’s of fine for late registration, subject to other regulations of the University.
degree; Students may register for particular subjects within a semester when
2. those who are 30 years old and above; permissible under the system of instruction adopted by the college.
3. veterans of the armed forces, navy, or airforce; and
4. those who have served on a full-time basis for at least two years in the
armed forces, navy, or airforce.

Proficiency Examination in Physical Education (PEPE)

Proficiency examination (or credit by examination) in PE courses are

given to enable students who are already skillful in one or more sports to
acquire advanced units in PE. Any student who passes the PEPE shall be
given credit for one or more PE courses.

A student who is graduating at the end of a given semester but who

failed to enroll in a required PE course may take a special proficiency
examination upon presentation of a certificate of candidacy for graduation from
his College Secretary. The fee for the special PEPE is double the regular
PEPE fee.

NATIONAL SERVICE TRAINING PROGRAM

All Filipino male and female students are required to complete two
semesters of the National Service Training Program (NSTP), in any of the
following components: Basic Military Training (revised Reserve Officer
Training Corps or ROTC), Civic Welfare Training Service (CWTS), or Literacy
Training Service (LTS).

Students should comply with this requirement within their first two
semesters. The successful completion of the NSTP is a requisite for
graduation.

REGISTRATION

A student must be officially registered in order to receive credit for

course work. The official registration form (UP Form 5) which is a record of
classes for which the student has enrolled in is filed at the Office of the
Registrar. * Please refer to the payment process through Land Bank from the Cash Office (page 137)
18 19
CROSS-REGISTRATION WAIVER OF PREREQUISITES

Within the University Courses approved by the University Council as prerequisites to other
courses may not be waived.
No student shall be registered in any other college, school, or
university without the permission of the Dean and Director/Chair of the However, in meritorious cases, a student who has previously enrolled
College/School and Institute/Department in which the student is primarily and fully attended the course that is prerequisite to another may be allowed to
enrolled. enroll and attend the latter course for credit, without having passed or earned
credit for the prerequisite course.
Students who are cross-registered are considered in residence in their
respective constituent university. No permission shall be granted except upon application by the student.
The application shall be accompanied by a certification from the student’s
A student who wants to cross-register in another campus in the instructor in the prerequisite course that the student had fully attended such
University must fill out the CROSS REGISTRATION FORM (UP Form 5-B). course. The application, furthermore, shall be accompanied by a certification
from the Director of the Office of Student Affairs that the student’s failure to
The total number of units of credit for which a student may register in pass or earn credit in the prerequisite course was not due to disciplinary action
two or more colleges or schools in this University shall not exceed the imposed upon him.
maximum allowed by the rules on academic load.
Each college shall be authorized to grant the permission, and shall act
From Another Institution through a Dean’s committee which shall determine the merit of the application,
said committee to include the college secretary.
No student registered in any other institution shall be admitted to the
University without a written permit from his Dean or Registrar. The permit shall The student who is granted permission under these rules is required to
state, in writing, the total number of units for which the student will register and enroll in the prerequisite course simultaneously with the course to which the
the subjects that he is authorized to take in the University. former is a prerequisite, or immediately in the next semester.

To Another Institution The permission which may be granted under these rules does not apply
to courses in the General Education (GE) Program.
The University of the Philippines shall give no credit for any course
taken by any of its students in any other university, college, or school unless CHANGE OF MATRICULATION (CLASSES)
the taking of such course was expressly authorized by the Vice-President for
Academic Affairs, the authority of the Vice President for Academic Affairs All transfers to other classes shall be made only for valid reasons. No
specified therein has been delegated to Chancellors. However, the authority of change of matriculation involving the taking of new subjects shall be allowed
the Chancellor has been delegated to the University Registrar on the after one week of regular class meetings have been held. Changes in
recommendation of the Dean concerned. The authorization shall be in writing matriculation shall be effected by filling up UP Form 26 and must be
to be recorded by the University Registrar or by his representative, and shall recommended by the adviser and approved by the Dean. The form, after
specifically describe the subjects authorize. being duly accomplished, shall be submitted to the Registrar for assessment
and notation.
Courses taken outside the University are subject to validation.

20 21
DROPPING OF COURSES All applications for substitution shall be acted upon by the Dean
concerned. In case the action of the Dean is adverse to the recommendation
A student may, with the consent of his instructor and the Dean, drop a of the adviser and the Head of the Department concerned, the student may
course by filling out the prescribed UP Form 26-A before three fourths (3/4) of appeal to the Chancellor whose decision shall be final.
the hours prescribed for the semester/trimester/quarter term have elapsed, and
not later. Any student who drops a course without the approval of the Dean ATTENDANCE
shall have his registration privileges curtailed or entirely withdrawn. If a course
is dropped after the middle of the term, the faculty member concerned shall Any student who, for unavoidable cause, absents himself from class
indicate the date and the class standing of the student at the time of dropping must obtain an excuse slip from the Dean to be presented to the instructor
as either “PASSING” or “FAILING,” solely for administrative guidance. concerned not later than the second class session following the student’s
return. In addition, in case the absence is due to illness, a certificate must be
The deadline for dropping is suspended for First Semester 2020-2021 secured from the University Health Service.
(OVPAA Memo 2020-82, 20 August 2020 on Course Pack Preparation and
Incentives and suspended Academic Rules and Processes in the First Excuses are for the time missed only. All work covered by the class
Semester AY 2020-2021). during the absence shall be made up to the satisfaction of the instructor within
a reasonable time from the date of absence.
SUBSTITUTION OF COURSES
When the number of hours lost by absence of a student reaches 20% of
Every substitution of subjects must be based on at least one of the following: the hours of recitation, lecture, laboratory or any other scheduled work in one
1. when a student is pursuing a curriculum that has been superseded by a new subject, he shall be dropped from the subject, provided, that a faculty member
one and the substitution tends to bring the old curriculum in line with the new; may prescribe a longer attendance requirement to meet their special needs.
2. when there is conflict of hours between a required subject and another
required subject; or If the majority of the absences are excused, the student shall not be
3. when the required subject is not given. given a grade of 5.0 upon being thus dropped; but if the majority of the
absences are not excused, he shall be given a grade of 5.0 upon being thus
Every petition for substitution:
dropped. Time lost by late enrollment shall be considered as time lost by
1. must involve subjects within the same department, if possible; if not, the
absence.
two subjects concerned must be allied to each other;
2. must be between subjects carrying the same number of units; and
GRADING SYSTEM
3. must be recommended by the adviser and by the heads of departments
concerned.
The work of students shall be graded at the end of each semester/
All petitions for substitution must be submitted to the Office of the Dean trimester/term in accordance with the following system:
concerned before 12% of the regular class meetings have been held. Any
petition submitted thereafter shall be considered for the following semester. 1.0 Excellent 3.0 Passed
1.5 Very Good 4.0 Conditional
No substitution shall be allowed for any subject prescribed in the 2.0 Good 5.0 Failed
curriculum in which the student has failed or received a grade of 5, except 2.5 Satisfactory INC. Incomplete
when, in the opinion of the department offering the prescribed, or of the faculty
in units without any departments, the proposed substitute covers substantially Grades of 1.25, 1.75, 2.25 and 2.75 may also be given but in no case
the same subject matter as the required subject. shall they be more detailed than in multiples of 0.25.
22 23
 A grade of 4.0 means conditional. It may be made up for by There shall be a regular period for removing grades of 4.0 and INC.
successful repetition of the course, or by passing a reexamination. If the before the start of each semester. Such a grade may no longer be improved
student passes the reexamination, he is given a grade of 3.0, but if he after the end of the third regular removal period immediately following the
fails, a 5.0. Only one reexamination is allowed which must be taken within semester/term in which the grade was incurred. A grade of 4.0 received after
the prescribed time. If a student does not remove the grade of 4.0 within removing a grade of INC, however, must be removed within the remaining
the prescribed time, he may earn credit for the course only by repeating portion of the prescribed period for the removal of the original grade of INC.
and passing it. A grade of 4.0 given for the first semester work of a two-
semester course shall be converted to a grade of 3.0 if the student passes A grade of 4.0 shall be converted to a grade of 5.0 if the student does
the second semester part of the same course in the same academic year, not remove the 4.0 within the prescribed one-year period through re-
if he fails, the grade of 4.0 which he received for the first semester shall be examination or if the student does not re-enroll within that year.
converted to a grade of 5.0.

The grade of INC is given if the student whose class standing SHIFTING TO OTHER PROGRAMS
throughout the semester is Passing, fails to take the final examination or
fail to complete other requirements for the course, due to illness or other First year students are allowed to shift to other UPV degree programs
valid reasons. In case the class standing is not passing and the student after completing 15 units. (Approved on the 1167th Meeting of the UP Board of
fails to take the final examination for any reason, a grade of 5.0 is given. Regents held on 30 January 2003)
Removal of the INC. must be done within the prescribed time by passing
an examination or meeting all the requirements for the course, after which TRANSFER WITHIN UP SYSTEM
the student shall be given a final grade based on his over-all performance.
Students from other autonomous units of UP System who have
REMOVAL OF GRADES OF “INCOMPLETE” (INC) OR “4.0” completed at least 30 academic units may be admitted as transfer students
subject to the rules of the admitting college. (Approved on the 1067th Meeting
Examinations for the removal of grades of INC or 4.0 may be taken of the UP Board of Regents held on 07 July 1993)
without fee:
HONORIFIC SCHOLARSHIPS
1. during the regular examination periods, if the subject in which a student
failed to take his final examination is included in the schedule of University Scholarship
examination for the period during which said removal examination is to be
taken otherwise, said student is to be charged the required fee; Any undergraduate or graduate student who obtains at the end of the
2. during the removal examination period, viz, the period covering ten days semester a weighted average of 1.45 or better, or 1.25 or better, respectively,
preceding the registration in each semester, provided that the is given this honorific scholarship. University scholars are listed in the
examination is taken at the time that it is scheduled; and President’s List of Scholars.
3. within the ten-day period preceding the Christmas vacation in colleges in
which there is no inter-semester vacation, provided, that the examination College Scholarship
is taken at the time it is scheduled.
Any undergraduate or graduate student who, not being classified as
Removal examinations may be taken at other times on the University scholar, obtains at the end of the semester a weighted average of
recommendation of the Dean and upon payment of a required fee. Students 1.75 or better, or 1.50 or better, respectively, is given this honorific
not in residence shall pay the registration fee besides the examination fee in scholarship. College scholars are listed in the Dean’s List of Scholars.
order to be entitled to take the removal examination.
24 25
 Permanent Disqualification. 1. Any student who, at the end of the semester
ADDITIONAL REQUIREMENTS FOR HONORIFIC SCHOLARSHIPS or term, obtains final grades below 3.0 in 100% of the academic units in which
he is given final grades shall be permanently barred from readmission to any
In addition to the general weighted average prescribed, a student must college or school of the University.
have taken during the previous semester at least 15 units of academic credit or
the normal load prescribed (in case of graduate students, not less than 8 units); 2. Any student who was dropped in accordance with the rules on
and must have no grade below 3.0 in any academic or non-academic subject. Dismissal and again fails so that it becomes necessary again to drop him, shall
Grades of INC must be completed by the end of the semester. not be eligible for readmission to any college or school of the University.

The effectivity of the scholarship is the end of the semester concerned. Permanent disqualification does not apply to cases where, on
recommendation of the instructors concerned, the faculty certifies that the
Honorific scholarships do not entitle the holders to any tuition fee waiver, grades of 5.0 were due to the student’s unauthorized dropping of the subjects
either partial or full. and not to poor scholarship. However, if the unauthorized withdrawal takes
place after the mid-semester and the student’s class standing is poor, his
grade of 5.0 shall be counted against him for the purpose of this scholarship
SCHOLASTIC DELINQUENCY
rule. The Dean shall deal with these cases on their individual merits in the light
of the recommendations of the OSA Director; provided, that in no case of
Warning. Any student who obtains final grades at the end of the semester
readmission to the same or another college or school shall the action be lighter
below 3.0 in 25% to 49% of the total number of academic units for which he is
than probation.
registered will receive a warning from the Dean to improve his work.
A grade of “Incomplete” is not to be included in the computation. When
Probation. Any student who, at the end of the semester obtains final grades
it is replaced by a final grade, the latter is to be included in the grades during
below 3.0 in 50% to 75% of the total number of academic units in which he has
the semester when the removal is made.
final grades shall be placed on probation for the succeeding semester and his
load shall be limited to the extent to be determined by the Dean. Required courses in which a student has failed shall take precedence
Probation may be removed by passing with grades of 3.0 or better in more over other courses in his succeeding enrollment.
than 50% of the units in which he has final grades in the succeeding semester. No readmission of dismissed students or disqualified students shall be
considered by the Deans without the favorable recommendation of the
Dismissal. 1. Any student who, at the end of the semester, obtains final
University Guidance Counselor (Guidance Services Specialist). Cases in
grades below 3.0 in more than 75% but less than 100% of the total number of
which the action of the Deans conflicts with the recommendation of the
academic units in which he receives final grades shall be dropped from the
University Guidance Counselor may be elevated to the Chancellor. The
rolls of the college.
Chancellor’s decision shall be final.
2. Any student on probation in accordance with the preceding rule who
again fails in 50% or more of the total number of units in which he receives LEAVE OF ABSENCE
final grades shall be dropped from the rolls of his college or school.
A leave of absence should be requested in a written petition to the Dean.
3. Any student dropped from one college shall not ordinarily be The petition should state the reason for which the leave is desired and should
admitted to another unit of the University, unless in the opinion of the Director specify the period of the leave. The leave should not exceed one year but may
of OSA, his natural aptitude and interest may qualify him in another field of be renewed for at most another year. When not taken in two successive years,
study, in which case he may be allowed to enroll in the proper college, or the aggregate leave of absence should not exceed two years.
school, or department.
26 27
 A student who needs to go on leave of absence beyond the allowable Students who fail to complete their bachelor's degree or comparable
period of two years should be advised to apply for an honorable dismissal undergraduate degree within a year after the period prescribed in the program
without prejudice to readmission. are no longer eligible to enjoy the privilege of free tuition and other fees.
(Guidelines for the Implementation of Free Tuition and other Fees,
The college, through the Dean or his duly authorized representative, Memorandum, PLDC Memo No. 17-21B, 07 August 2017.)
shall inform (1) the University Registrar and (2) the parents/guardian of every
student granted leave of absence of such leave, indicating the reasons for the The “prescribed period” refers to the normal length of time to complete
same and the amount of money refunded to the student, if any. the requirements for graduation. Counting is done from start of the student’s
enrollment in UP.
For leave of absence availed of during the second half of the semester,
the faculty members concerned shall be required to indicate the class standing
To qualify for free tuition, the student should have graduated after at
of the student (passing or failing) at the time of the application for the leave.
most 5 years for a 4-year degree program.
No application for leave of absence shall be approved without indicating the
student’s class standing by the instructors concerned. This, however, should
HONORABLE DISMISSAL
not be entered in the official Report of Grades.

If a student withdraws after ¾ of the total number of hours prescribed A student in good standing who desires to sever his connection with the
for a course has already lapsed, his instructors may submit a grade of 5.0 for University shall present a written petition to this effect to the Registrar, signed
him if his class standing up to the time of his withdrawal is below 3.0. by his parent or guardian. If the petition is granted, the student shall be given
honorable dismissal. Without such petition and favorable action, no record of
A student who withdraws from a college without formal leave of honorable dismissal shall be made.
absence shall have his registration privilege curtailed or entirely withdrawn.
Generally, honorable dismissal is voluntary withdrawal from the
The deadline for filing of leave of absence is suspended for First University with the consent of the Registrar or his representative. All
Semester 2020-2021 (OVPAA Memo 2020-82, 20 August 2020 on Course indebtedness to the University must be settled before a statement of
Pack Preparation and Incentives and suspended Academic Rules and honorable dismissal will be issued. The statement indicates that the student
Processes in the First Semester AY 2020-2021). withdrew in good standing as far as character and conduct are concerned. If
the student has been dropped from the rolls on account of poor scholarship, a
MAXIMUM RESIDENCE RULE statement to that effect may be added to the honorable dismissal.
A student must finish the requirements of a course of any college within A student who leaves the University by reason of expulsion due to
the period of actual residence equivalent to 1 ½ times the normal length disciplinary action shall be allowed to obtain his academic transcript of record
prescribed for his program, otherwise he shall not be allowed to register further without reference to Dishonorable Dismissal, provided: the student writes an
in that college.
application not less than one (1) school year, beginning the school year
This rule shall not apply to graduate students who are covered by immediately following the effectivity of the expulsion decision has elapsed; the
specific rules or to students governed by existing rules regarding a maximum party concerned, during the period of expulsion, has not been involved in any
period. Furthermore, account shall be taken of the provision of Article 243 of untoward incident affecting the University, or been charged in court after the
the Revised University Code which states that members of the faculty, officers, fiscal’s investigation; and all such applications are subject to Board of Regents’
and employees of the University have a privilege of enrolling in the University action.
for not more than 6 units a semester at reduced rates of fees.
28 29
 GRADUATION REQUIREMENTS Summa cum laude 1.20
Magna cum laude 1.45
No student shall be recommended for graduation unless he has Cum laude 1.75
satisfied all academic and other requirements prescribed for graduation.
All grades in all subjects prescribed in the curriculum, as well as
Candidates for graduation who began their studies under a curriculum subjects that qualify as electives, shall be included in the computation of the
more than 10 years old shall be governed by the following rules: weighted average grade.
1. Those who had completed all the requirements of the curriculum but did In cases where electives taken are more than those required in the
not apply for, nor were granted, the corresponding degree or title shall program, the following procedure would be followed in selecting the electives
have their graduation approved as of the date they should have originally to be included in the computation of the weighted average grade:
graduated.
1. For students who did not shift programs, consider the required number of
2. Those who had completed all but two or three subjects required by a electives in chronological order.
curriculum shall be made to follow any of the curricula enforced from the 2. For students who shifted from one program to another, the electives to be
time they first attended the University to the present. considered shall be selected according to the following order of priority:
All candidates for graduation must have their deficiencies completed a. Electives taken in the program where the student is graduating will be
and their records cleared not later than five weeks before the end of their last selected in chronological order.
semester, with the exception of those in academic subjects and work in b. Electives taken in the previous program and acceptable as electives in
Physical Education and National Service Training Program, in which the the second program will be selected in chronological order.
student is currently enrolled during that semester. c. Prescribed courses taken in the previous program but qualify as electives
in the second program will be selected in chronological order.
No student shall be graduated from the University unless s/he has
completed at least one year of residence work which may, however, be extended Additional Rules
to a longer period by the proper faculty. The student must have been in residence
in the semester of graduation. Students who are candidates for graduation with honors must have
completed in the University at least 75 percent of the total number of academic
No student who fails to pay the required graduation fee within the units or hours for graduation and must have been in residence in the semester
specified period set by the Registrar shall be conferred any title or degree. of graduation.
Such a student may, however, upon his request and payment of the necessary
fees, be given a certified copy of his credentials without specifying his In the computation of the final average of candidates for graduation with
completion of the requirements towards any title or degree. honors, only resident credits shall be included.
Students must file formal application as candidates for graduation with Students who are candidates for graduation with honors must have
the offices of the Deans of their respective colleges. taken during each semester/trimester/quarter not less than 15 units of credit or
the normal load prescribed in the curriculum in cases where such normal load
GRADUATION WITH HONORS is less than 15 units, unless the lighter load was due to justifiable causes such
as health reasons, the unavailability of courses needed in the curriculum to
Students who complete their baccalaureate degree with the following complete the full load, there are no more courses that can be taken based on
absolute minimum weighted average grade shall be graduated with honors: the curriculum, or the fact that the candidate is a working student or enrolled in
a foreign university as a cross-registered student.
30 31
 To justify underloading, the submission of pertinent documents is
required, as follows: Support Services and Facilities

1. For health reasons - medical certification to be confirmed by the University

Health Service. [Link] OF STUDENT AFFAIRS (OSA)
2. For unavailability of courses - certification by the program adviser and
In support of the academic programs of the University, the Office of
copy of schedule of classes. Student Affairs or OSA, headed by the Director, is committed to the holistic
3. For employment - copy of payroll and appointment papers indicating, development of students. It has a main office located at the College Union
among others, the duration of employment. Building (CUB) in the Miagao campus, and an extension office in the Iloilo City
campus. It delivers an integrated program of services to meet the students’
It is the responsibility of the student to establish beyond reasonable multifarious needs throughout the three campuses (Miagao, Iloilo City and
doubt the veracity of the cause(s) of his light loading. It is required in this Tacloban City. Its major services are as follows:
connection that documents submitted to establish the cause(s) of his loading,
such as certificate of employment and/or medical certificate, must be sworn to. GUIDANCE AND COUNSELING SERVICES
These documents must be submitted during the semester of under loading.
Counseling
ACADEMIC EXCELLENCE AND CLASSROOM METHODS Students are guided in making decisions about personal, vocational,
and educational concerns with the help of a professional counselor. Counseling
The pursuit of academic excellence in the University brings with it a sessions are done with individual students or group. Students are
wide range of approaches exercised by teachers in the classroom. Teachers accommodated either as scheduled, walk-in, or through remote platforms.
expect their students to have the capacity for independent work, as well as for
liberal, speculative thinking which sometimes students find hard to cope with. In order to make the OSA services more accessible to the students, the
It is quite important for first year students to develop an open mind and flexible Guidance Services Specialists have been deployed for each college/ school. The
personality. This way, they will be able to understand their teacher better, and Guidance and Counseling Office has been established in each college/ school.
take “classroom terrorism” as just but a “product of the mind.”
The following are the designated Guidance Services Specialists and
their contact details:

• CM and Senior High (UPHSI) Juvy T. Janeo, RGC

jtjaneo@[Link]
09173226844
• CFOS & CAS Teresa S. Hortillo, RGC
(BS Applied Mathematics, BS Chemistry, tshortillo@[Link]
BS Statistics, BA Literature) 09174861042
• SoTech & CAS Annie A. Manzano, RGC
(BS Economics, BA Political Sciences, BA aamanzano@[Link]
History, BA Community Development) 09173100478
• Junior High (UPHSI) & CAS Paula Khryss P. Ushiyama, RGC
(BS Public Health, BS Computer Science, ppushiyama@[Link]
BA CMS, BA Psychology, BA Sociology) 09992236498

32 33
Psychological Testing STUDENT ORGANIZATION AND ACTIVITIES

Data on the personal attributes of students like mental abilities, Providing opportunities for development outside the classroom are the
aptitudes, habits, interests, and other personality characteristics are taken different student organizations and activities on campus. Coordinated by the
through batteries of psychological tests given during the students’ first year or OSA, these activities serve as venues for development of personal talents and
as needed during their residency in the University. abilities as well as leadership skills and responsibilities. Students are also
exposed to various training programs such as leadership seminars and psycho-
Psychological test results are also used as tools in the counseling process. social activities. SOA also allows the students to organize and facilitate their
own activities and events, which they deem relevant or integral to their
Career Guidance, Graduate Placement and Follow-up academic experience in the University.
As soon as a first-year/ undergraduate student enters the University, he/ For inquiries, you may email [Link]@[Link] or call (033)
she is guided in identifying and developing career choices through initial interviews 513-7019.
either as scheduled, walk-in, or through remote platforms. Career aptitudes and
interests are discussed with professional Guidance Services Specialists, taking SCHOLARSHIPS AND FINANCIAL ASSISTANCE
into consideration their psychological test results. These are followed up in sub-
sequent counselling sessions. When they graduate, students are informed of job Free Tuition and Other Fees (RA 10931)
placement opportunities and followed up as to their career prospects. Exit
interviews are requested for all students before they leave the University. The Universal Access to Quality Tertiary Education Act or Republic Act
10931 was signed into law in 2017, which mandates the non-collection of tuition
Human Development Services and other fees in all 112 SUCs nationwide.
Various groups of students are brought together in group dynamics UP President Danilo L. Concepcion issued the following guidelines to
activities and structured learning experiences where they learn to become constituent universities for its implementation (PDLC Memorandum No. 17-21B,
aware of, responsive to, and effective in handling personal and interpersonal 07 August 2017):
relationships. Experiences gleaned from these activities contribute to their
growth and development as human beings. The Personal Effectiveness No tuition and other school fees shall be collected from Filipino under-
Program (PEP), a 16-hour session conducted every first semester for first year graduate students except from:
students, is one of the human development services facilitated by the a. Students who have already attained a bachelor’s degree or comparable
Guidance Services Specialists of OSA. For AY 2020-2021, PEP will be done undergraduate degree from any higher education institution, whether
through remote platforms. public or private;
b. Students who fail to comply with admission and retention policies of the
Peer Facilitating Program University;
c. Students who fail to complete their bachelor’s degree or comparable
The program is a volunteer service of trained students under the undergraduate degree within a year after the period prescribed in their
supervision of a Guidance Services Specialists. The Peer Facilitators work hand program (Section 6, Republic Act 10931).
-in-hand with the Guidance Services Specialist to assist the students in coping
with the challenges of college life and to expedite personal growth and The foregoing exempted students may, however, apply for financial
development through psychosocial activities. At the same time, the volunteers assistance, or discount under UP’s Socialized Tuition System.
enhance their personalities through interaction with their peers and through the
training that they undergo. The Peer Facilitators Program is open to second Students with financial capacity may voluntarily opt out by paying tuition
year and third year students who pass the Screening Process. and other school fees as their contribution to the University (Section 4, Republic
Act No. 10931).
34 35
 UP Baguio, UP Cebu, UP Mindanao, UP Pampanga, UP Visayas
Student Learning Assistance System Online
Tuition Discount Tuition Other Financial
Tuition in ₱
Students from the University of the Philippines (UP) come from all walks Level Discount Assistance
of life. Some of them may not be able to afford to pay the full tuition and other
expenses to complete their academic requirements. As the UP community Partial Discount - 40% 40% ₱600/unit
transitions to remote learning, other forms of learning assistance are needed to Partial Discount - 60% 60% ₱400/unit
respond to the changing times.
Partial Discount - 80% 80% ₱200/unit
To expand the support to financially-challenged students and expedite Free miscellaneous fees
the processing support for academic activities, the University developed the Full Discount 100% Free tuition
Free laboratory fees
Student Learning Assistance System (SLAS). The SLAS is an expansion of the
Free miscellaneous fees
Student Financial Assistance Online (SFA Online). UP designed the SFA Online Full Discount + Stipend 100% Free tuition Free laboratory fees
in 2014 to accept applications for tuition subsidy and allowance. Beginning on 7 Monthly Stipend
September 2020, UP students may apply directly for financial support and
learning assistance in the SLAS Online ([Link]). The expanded
System gathers information on students' financial capacity, connectivity UP Diliman, UP Los Baños, UP Manila
situation and connectivity options, and learning assistance requirements to help Tuition Discount Tuition Other Financial
the University determine the support to be extended to the applicant. Tuition in ₱
Level Discount Assistance

Partial Discount - 33% 33% ₱1,000/unit

For AY 2020-2021, the SLAS Online supports applications to the
following learning assistance programs: Partial Discount - 60% 60% ₱600/unit

• Grants-in-Aid Program (GIAP) Partial Discount - 80% 80% ₱300/unit

UP created the Grants-in-Aid Program (GIAP) to reduce the cost paid Full Discount 100% Free tuition Free miscellaneous fees
Free laboratory fees
by students during enrollment, based on the paying capacity of the household
to which a student belongs. Through the GIAP, UP may subsidize a portion or Full Discount + Stipend 100% Free tuition Free miscellaneous fees
the full cost required during enrollment and, in certain cases, grant additional Free laboratory fees
subsidy to waive miscellaneous fees and grant monthly cash allowances. Monthly Stipend

The program was based on the assessment processes of the Socialized Tuition discounts and other financial assistance shall be available for
Tuition System (ST System). The BOR approved the change from ST System one academic year only and is renewable annually.
to GIAP on 27 September 2018 to align UP's financial assistance program with
the grant of tuition and other school fee subsidy of RA 10931. Under the ST Students who will be granted Full Discount + Stipend will receive a
system, students who wish to apply for tuition discounts must supply the monthly allowance for two semesters.
information about the income and socio-economic characteristics of their
household. Using the information submitted by the students, the University • Tertiary Education Subsidy
may grant tuition discounts according to the tables in the next page.
The Tertiary Education Subsidy (TES) is a financial assistance program
managed by the Unified Financial Assistance System for Tertiary Education
(UniFAST).
36 37
 The TES grants cash allowance for one academic year to under- To process applications, Scholarship Affairs personnel use the
graduate students from low-income households. To process applications to information submitted by students in SFA Online. Slots are assigned to SFA
TES, scholarship personnel use the information submitted by students in SLAS Online applicants that match the requirements provided in the donor-funded
Online. The University endorses SLAS Online applicants who meet the TES scholarship program guidelines.
requirements of UniFAST.
SLAS Online Application
• Learning Assistance for Remote Learning
The SLAS Online accepts applications from:
In support of remote learning, the University is providing academic 1. Bonafide students of UP. These include:
support to college students who would apply for learning assistance through • Filipino undergraduate students including those enrolled in law and

the SLAS. Students from low-income households shall receive monthly medicine who had been issued UP- mail accounts
Internet Connection to support academic instruction and learning activities this 2. Students in need of learning assistance from UP. Applicants would include:
Academic Year. Based on their updated application information, students from • Students applying for financial assistance

the most vulnerable families shall be offered gadgets on top of their Internet • Students who wish to avail themselves gadgets, internet connection

connectivity subsidy. and similar support services (e.g., tutorial services, assistive services)

UP undergraduate students, including those enrolled in Law and All students who wish to file applications must submit entries to the SLAS
Medicine, are eligible for remote learning assistance. Online. At least two (2) rounds of application are open.
Students shall fill-out the LAN Assessment Questionnaire before the start
• Kaagapay sa Pag-aaral Program ng Iskolar ng Bayan Program
of the AY 2020-2021. The data will be organized as follows:
• Connectivity situation
To expand the support to financially-challenged students accessing
• Connectivity options
remote learning tools, UP launched the Kaagapay sa Pag-aaral ng Iskolar ng
• Financial capacity
Bayan Program. Kaagapay has mobilized the private sector to donate
• Specific learning assistance requirements
computing devices that will be made available to those who applied for
learning assistance. Connectivity Situation refers to the environment's attributes that would
enable or bar the learner to readily connect to synchronous classes and
UP undergraduate students, including those enrolled in Law and
conveniently access the University's online materials.
Medicine, are eligible for the program. The University uses the information
submitted by students in SLAS Online to determine the Kaagapay sa Connectivity Options refer to the means available to the learner to access
Pag-aaral program's beneficiaries. learning materials, class activities, and academic resources of the University in
remote learning and teaching contexts.
• Donor-funded Scholarship Programs
Financial capacity refers to the capacity of a learner’s household to afford
Donor-funded Scholarship Programs are financial assistance programs to expand connectivity options and cover the cost of requirements to improve
funded by private individuals and organizations. These programs are managed their readiness to participate in remote learning activities. Financial capacity shall
by Scholarship and Financial Assistance units in different campuses of the be determined using the Household Income estimates of the UP Student
University. Financial Assistance Online (SFA Online).

Applicants to donor-funded scholarship programs are required to submit Specific Learning Assistance Requirements are services, mechanisms,
application forms to Scholarship and Financial Assistance units in their and approaches to address barriers to participation and improve learner’s
campus. readiness in remote learning activities.
38 39
Student and Graduate Assistantships (SAGA) B. GOVERNMENT SCHOLARSHIPS

The UP SAGA is a program for upperclass and graduate students to 1. Commission on Higher Education (CHED) - Full Merit
gain experiences on leadership and ethics in the workplace while assisting the Eligibility Requirements:
University in fulfilling its teaching, research, and public service functions. • CHED is in-charge of the selection process
Student Assistants (SAs) and Graduate Assistants (GAs) are given allowances
based on hours rendered. Rates are currently at P60/ hour for undergraduate 2. Commission on Higher Education (CHED) - Half Merit
Eligibility Requirements:
students, P100/hour for master’s students, and P140/hour for doctoral students.
• CHED is in-charge of the selection process
Scholarship Awards and Grants 3. Commission on Higher Education (CHED) - Tulong Dunong Grant
Eligibility Requirements:
Students may apply for private or government scholarships which are • CHED is in-charge of the selection process
announced regularly. Screening and selection are conducted by the UPV
Committee on Scholarship and Financial Assistance under the Office of Student 4. Commission on Higher Education - Unified Student Financial Assistance
Affairs (OSA). Scholarships consisting of living and book subsidies are based System for Tertiary Education (CHED-UniFAST)’s Tertiary Education
on both financial need and academic performance Subsidy (TES) Program
Eligibility Requirements:
The available scholarships offered by the University with corresponding • Must be a current expanded Students’ Grants-in-Aid Program for Poverty
eligibility requirements are as follows: Alleviation (ESGPPA) grantee
• Must be a resident of a municipality or city with no SUC or accredited Local
A. UP-FUNDED SCHOLARSHIPS University or College;
1. U.P. Presidential Scholarship • Must belong to a household identified in DSWD’s Listahan 2.0 or
Eligibility Requirements: • Must be included in the highest rank-order of students based on estimated per
• Open to undergraduate (except first years) and graduate students in any field capita income [declare income, per submitted proof income, divided by the
of study number of household members].
• GWA of at least "1.75" for a load of at least 15 academic units with no grade
5. Department of Agriculture - Agricultural Competitiveness
of “5.0”, unremoved “4.0” or “INC” in the semester immediately following the
application Enhancement Fund (DA-ACEF) Scholarship Program
Eligibility Requirements:
2. U.P. Government Scholarship • Incoming college student
Eligibility Requirements: • Must be enrolled in B.S Fisheries
• UPCAT result shall serve as the basis for awarding the U.P. Government • Must be a Filipino citizen
scholarship
• Must be in need of financial assistance
3. U.P. Presidential Leadership Scholarship • Must not be a recipient of any government scholarship grant
Eligibility Requirements:
Grants are open to bonafide students (except first years) with following qualifications: 6. Department of Science and Technology (DOST) Scholarship
• must have a potential for leadership Eligibility Requirements:
• for undergrad student, must have a GWA of at least "2.75"; no unremoved grade • Must be financially needy
of “ 4.0” and "INC" (for graduate students, GWA requirement is "1.75") • Will be granted only to those who successfully passed the competitive
• must be enrolled in at least 15 units at the time of the award scholarship examinations given by the DOST
 must not have been the subject of disciplinary action worse than a five-day • Must be enrolled in courses specified by the DOST and in specified schools
class suspension
40 41
7. Iskolar Sang Iloilo Program • Must not be a recipient of similar scholarship or educational assistance from
other institutions except academic incentives or privileges not more than six
Eligibility Requirements: thousand pesos (PhP6,000.00) per semester
• Open to poor but deserving high school graduates of Iloilo and a resident of • Must carry a regular load and /or approved curriculum by the university
Iloilo province • Must proactively engage and commit as beneficiaries to be encouraged and
• Gross family income not more than P120,000 get involved in socio-curricular activities to inclusively enhance their personal
• Must enroll in a four-year Baccalaureate degree in any state colleges and and collective development
universities, and encouraged to take courses supportive of the development • Preferably with proven leadership skills and/or special talent
thrusts and strategies of the provinces • Must be of good moral character
• Shall maintain a weighted average grade of 2.5 in all subjects and has no • Must achieve a passing score both in written practical examination and panel
grade lower than 3.0 in any subject interview
8. LANDBANK- International Rice Research Institute (IRRI) • Willing to allocate time for regular meetings, youth development sessions,
community outreach (if any) and other related activities.
Gawad-Patnubay Scholarship
Eligibility Requirements: 2. Francisco J. Nicolas endowed by Reginald F. Lewis
• Must be a Junior B.S. in Fisheries student Eligibility Requirements:
• Must have a general weighted average (GWA) of not lower than 2.5 or its • For first year students
equivalent with no grade lower than 3.0 in any subject • Must pursue any of the following fields of study:
• Must be enrolled in the regular number of subjects offered in the semester as - Agriculture, Fisheries, Forestry, Library and Information Science, Nutrition,
indicated in their approved curriculum Social Work and Community Development
• Grantee must not have been the subject of any disciplinary action worse than
C. PRIVATE SCHOLARSHIPS a five-day class suspension
• Must belong to ST bracket PD80 or FD
1. MSN Foundation, Inc. Scholarship • Must not be the recipient of any other grant or financial assistance program
Eligibility Requirements:
• A bona fide student of the university of the Philippines Visayas, Miagao, Iloilo 3. Gokongwei Brothers Foundation (GBF)
enrolled in B.S. Accountancy, BSBA (Marketing), BS Management and BA Eligibility Requirements:
Community Development • Second year students enrolled in BS Chemical engineering and BS Chemistry
• Must come from an underprivileged/indigent family whose total net income is • Must belong to the Top 30% of the course batch
within the bracket of poverty threshold as determined by the National • Must have no failed, dropped or incomplete subject/s
Economic and Development authority (“NEDA”) or Philippine Statistics • In good health and physical condition
Authority (“PSA”) per region. Preferably students who are self-supporting, • No record of grave misconduct, acts in violation of the rules and regulations
children of solo parents, Indigenous People, labourers/peasants, vendors of and/or disciplinary action from the Student Affairs and Guidance Office
micro-business, fisher folks, farmers along with similar sectors pursuant to the • Top 35% of the course batch to retain the scholarship;
IRR of RA 10931 • With Annual Household income (HHI) of not more than PhP 600,000.00
• Preferably students who are self-supporting, children of solo parents,
Indigenous People, labourers/peasants, vendors of micro-business, fisher 4. Jose Jon Tiamsuy Foundation Scholarship
folks, farmers along with similar sectors pursuant to the IRR of RA 1093 Eligibility Requirements:
• Must have a General Weighted Average (GWA) of 83 % or equivalent upon • Bonafide first year in U.P. Visayas enrolled in:
application and must maintain GWA of 83% or better during the entire a. Bachelor of Science in Accountancy (2 scholars)
duration of the educational assistance b. Bachelor of Science in Management (2 scholars)
• Must have an initiative and self-motivation to finish his/her course and in • Financially in need. The applicant must be an ST grantee (Bracket FD provided
pursuit of decent career opportunities that the annual gross family income does not exceed P135,000. The selection

42 43
 of the scholar shall be based on: • Must not have been given a grade of “5.0” or unremoved grade of “4.0” or “INC”
- Bracket FD (free tuition fee and miscellaneous fees; no living allowance and in the semester immediately preceding the application
income between P80,000-P135,000) • Must be enrolled in at least 15 units at the time of the award of the grant
• Must not be a recipient of any other scholarship program • Parents’ or guardians’ annual income is not more than P80,000
• Not have been the subject of any disciplinary action worse than a 5-day class • Must not have been subjected to disciplinary action worse than a five-day class
suspension suspension
• Permanent resident of Visayas
• Latest copy of grades and letter of recommendation from their respective unit 9. UP Association of Washington (UPAW)
heads or former professors along with other requirements Eligibility Requirements:
• Must be a regular first year and other year level student enrolled in any four-
5. NGCP EDUCATE Scholarship Program year or five-year undergraduate course
Eligibility Requirements: • Must be a recipient of Socialized Tuition (ST) System of the University and
• A bonafide member of an Indigenous Group household income is not more than P130,000
• With no failing grade for all subjects taken from 1st year up to present • Must have obtained a GWA of at least “2.5” with no grade of “5.0” or unremoved
• With good moral character and grade of “4.0” or “INC” in the semester immediately preceding the application
• A resident of a community that hosts NCGP’s transmission facilities. • Must be enrolled in at least 15 units at the time of the award of the grant
• Must not be a recipient of any scholarship program
6. SUNLAD Simpex Scholarship Foundation, Inc. • Must not have been the subject of disciplinary action worse than a five-day
class suspension
Eligibility Requirements:
• Limited to the following undergraduate courses only: 10. UP Silak-Silab Scholarship
- Chemistry; Computer Science; Economics; Biology, Public Health; Statistics;
Applied Mathematics Eligibility Requirements:
- Fisheries; Food Technology; Chemical Engineering • Incoming second year student
- Accountancy; Marketing; Management • At least a college scholar (GWA of 1.75)
• Top 10% of their respective graduating class with no failing or incomplete (INC) • No grade of “4.0” or “5.0”
grades on any subject and with no dropped subject/s. • Filipino citizen of good moral character
• Minimum of 15 units per semester
7. UP Alumni, Quesada-Fulgado and Friends Scholarship Grant • Belongs to ST bracket PD 80 or FD
• Not enjoying any other scholarship other than the UP System's ST
Eligibility Requirements:
• Must be a regular student of the UP at least 3rd year standing 11. UT Foundation, Inc. Scholarship
• GWA of "2.0“
Eligibility Requirements:
• Must not have been given a grade lower than "3.0" or have a grade of "INC“
• Must be a regular third year student enrolled in any degree course in the
• Parents annual gross income is not more than P250,000 or the applicant
University; student enrolled in Doctor of Medicine must be 4th year in standing
belongs to not higher than ST Bracket D
at the time of application
• Must not have been subjected to disciplinary action
• Must have obtained a general weighted average (GWA) of at least “2.50” with
• Must be of good moral character no grade of “5.0” or unremoved “4.0” or “Inc” in the semester immediately
preceding the application
8. UP Alumni Association in America (UPAAA) Scholarship • Must not be a recipient of any scholarship grant
Eligibility Requirements: • Must be enrolled in at least 15 units at the time of the award of grant
• Must be a regular first year and other year level student enrolled in a four-year • Must be qualified for PD 80% and Full Discount (FD) under the University’s
or five-year undergraduate course Socialized Tuition System
• GWA of a least "3.0“ • Must not have been held liable in any disciplinary action prior to admission
44 45
12. Vicente B. Bello Scholarship Members of the UPV Dormitories Risk Reduction Management Team are
Eligibility Requirements: selected among the regular residents of every dormitory. Fire and disaster drills
• Bonafide first year students in U.P. from the Visayas and Mindanao regions are conducted twice a year.
• Limited to the following undergraduate courses only:
As a general policy, due to the current Covid-19 pandemic and remote
- Fisheries; Food Technology; Chemical Engineering
- Computer Science; Chemistry mode of learning adopted by UP, all dormitories will be closed for
• Must belong to ST bracket PD80 or FD accommodation in the First Semester of AY 2020-2021 or until further notice.

For inquiries, you may email [Link]@[Link] or call (033) 513-7019 For inquiries, you may contact the following designated dormitory
(Miagao campus) and (033) 337-6582 (Iloilo City campus). managers for each dormitory:

• Balay Apitong Marissa F. Pascasio

RESIDENTIAL SERVICES
Balay Apitong, UP Visayas, Miagao, Iloilo
(033) 315 8359
The Residential Services Unit (RSU) of OSA serves the students by
upvbalayapitong@[Link]
accommodating them into well-functional dormitories. There are seven residential
• Balay Lampirong Nida N. Belas
halls in Miagao campus: namely, Balay Lampirong (Hall I), Balay Kanlaon (Hall
Balay Lampirong, UP Visayas, Miagao, Iloilo
II), Balay Gumamela, Balay Madyaas, Balay Apitong (Graduate Hall), Balay (033) 315 8358
Miagos and Balay Miagos II. Balay Ilonggo also accommodates students in the upvbalaylampirong@[Link]
Iloilo City campus. These facilities house a number of undergraduate and
• Balay Kanlaon Divina B. Punongbayan
graduate students, faculty, UPV personnel, alumni and guests of the University. Balay Kanlaon, UP Visayas, Miagao, Iloilo
First year students in the Miagao campus are housed in three dormitories, (033) 315 8357
upvbalaykanlaon1@[Link]
namely, Balay Lampirong, Balay Kanlaon and Balay Miagos, while upperclass
• Balay Gumamela Celina G. Sumalapao
students are accommodated in Balay Gumamela and Balay Madyaas. The
Balay Gumamela, UP Visayas, Miagao, Iloilo
Graduate Hall or Balay Apitong accommodates graduate school students,
(033) 315 8153
exchange students and guests. Transients may also be accommodated based upvbalaygumamela@[Link]
on the availability of rooms, and are charged with lodging fees. However, UPV
• Balay Madyaas Melinda C. Sasana
alumni and personnel may avail themselves of discounts on top of said fees. Balay Madyaas, UP Visayas , Miagao, Iloilo
The dormitories do not only provide housing and accommodation but also (033) 315 8161
upvbalaymadyaas@[Link]
serve as a venue for cultural activities, group dynamics, athletic events, and games
• Balay Miagos Melinda C. Sasana
in order to promote social growth among students. The lobby and the common
Balay Miagos, UP Visayas, Miagao, Iloilo
areas of the dormitories are also equipped with facilities and resources such as
(033) 315 9631 local 309
learning materials, internet connection, books, television, refrigerator, and sofa sets upvbalaymiagos@[Link]
to provide comfort and the ambience of “a home away from home” for the students.
• Balay Ilonggo Fryia Jaye T. Guzman
The house council members and peer facilitators are selected among the Balay Ilonggo, UP Visayas, Iloilo City campus,
residents of every dormitory to serve as a bridge between the students and the Gen. Luna St., Iloilo City
management. They assist the dormitory manager in planning and implementing [Link]@[Link]
activities, as well as formulating house rules and regulations. Furthermore, • UPV International Dorm Fryia Jaye T. Guzman
selected members of the house councils of the different dormitories comprise the (Balay Miagos II) UPV International Dorm, UP Visayas, Miagao, Iloilo
(033) 315 9631 local 309
Interdorm House Council, which is in charge of conducting activities for the entire
[Link]@[Link]
population of dormitory residents.
46 47
B. HEALTH SERVICES Please be informed of the following contact details:
Landline: Mobile Numbers:
The Health Services Unit (HSU) of the University provides primary health
care to UPV constituents (students, faculty and staff) and their dependents. (033) 315-8301 (Migao campus) 0945-699-4613 (Globe)
(033) 337-8594 (Iloilo city campus) 0918-564-1942 (Smart)
In the Iloilo City campus, the clinic is managed by one full-time doctor, one Social Media Accounts:
full-time dentist, one full-time nurse, a dental aide, and a nursing aide. It operates
Facebook: Upv Hsu Miagao Campus (for updates on the HSU)
Monday to Friday from 8:00 AM to 5:00 PM excluding holidays.
Upvhsu Dental Miagao Campus
In the Miagao campus, the HSU or the Infirmary which started its operation UPV HSU Iloilo City Dental
in June 1990, has dental and medical equipment as well as laboratory and x-ray FB Messenger: Upv Hsu Miagao Campus (for teleconsultation)
facilities, and an ambulance. It has five full-time doctors, one reliever doctor, two Upvhsu Dental Miagao Campus (teledental consultation)
full-time dentists, five full-time nurses, two-full-time medical technologists, a UPV HSU Iloilo City Dental (teledental consultation)
radiologic technologist, a dental aide, an administrative aide/clerk, an administrative E-mail address: hsumiaqaomedical@[Link] (Miagao campus)
aide/utility, two administrative aides/drivers, and an administrative officer. hsu_city@[Link]; [Link]@[Link] (Iloilo city campus)
The HSU in UPV Miagao campus now operates on a 24-hour, seven-day
weekly basis during normal situations (before the covid-19 pandemic). It is also C. LIBRARY SERVICES
open to non-UP patients between 8:00 AM - 12:00 NN and 1:00 PM - 5:00 PM.
Patients from Miagao and nearby towns also avail of the out-patient services The University Library of UPV consists of a main library and six unit libraries
(consultation), x-ray, laboratory services and dental services. In response to the located in two island provinces i.e., Iloilo and Leyte.
covid-19 pandemic, the HSU offers online and telephone medical and dental
consultations There are three unit libraries in Iloilo City. These are the College of
Management (CM) Library, the Graduate Library, and the High School Library. In
An ambulance service is also available to transport patients to hospitals if Miagao, there are two unit libraries, which are the College of Arts and Sciences
needed. It is also used to fetch patients with emergency conditions from within (CAS) Library, and the College of Fisheries and Ocean Sciences. The University
the UPV campus or town proper when public transport is no longer available. Library also operates a College Library in Tacloban that supports the different
units and programs of UPV Tacloban College.
Starter doses of medicines are available for UPV students, faculty and staff
during consultation. The University Library has both print and non-print resources. Print
resources consist of general reference books, theses, dissertations, serials,
The HSU sponsors/conducts lectures and training for health-related topics special collections, reserve books, and circulation books. The Media Services
(e.g. basic first aid, HIV and other disease-awareness programs) to UPV Section of the Library provides a collection of audio-visual materials like CD-
constituents. ROMs and other electronic resources i.e. e-books, e-journals and online data-
bases to supplement the print materials. All these resources may be borrowed by
RESPONSE TO COVID-19 PANDEMIC UPV clients for room use, overnight or home reading use upon presentation of
The Health Services Unit (HSU) aims to continually provide medical their duly countersigned ID card at various service areas. Most of these service
services to the UPV Community while keeping the university COVlD-free. All UPV areas are on open shelves system.
constituents are encouraged to utilize the tele-/onIine consultation platforms and
The collections are classified according to the Library of Congress
pre-appointment schedule to allow proper triage for the safety of patients and
Classification Scheme (LCCS), except those from the High School Library which
medical personnel
48 49
uses the Dewey Decimal Classification System (DDCS). In locating and Safety Guidelines when Entering Unit/College Libraries:
identifying materials from the Library’s collection, the client must consult the
online public access catalog (OPAC) using the iLib (Integrated Library) program.

The iLib Program is an in-house system developed by the U.P. Diliman

Library with the cooperation of the Computer Center for the UP System Libraries.
Borrowing of books, reservation, recall notices, and other services are done using Check body temperature Wear face mask at Maintain social Avoid physical
and foot bath all times distancing contact
the said software. With just a click, the user will be able to know the location of the Upon entrance (c/o SSF) of the
book, call number, number of copies, and the status of the material i.e., whether it is university premise
on shelf, borrowed or overdue.

The libraries observe extended library hours on weekdays and open on two
Saturdays preceding the final examination period.

The libraries primarily serve the students, faculty, and staff of UPV. Sanitize using 70% AVOID touching of Cover mouth and
However, researchers from other units as well as other institutions, government alcohol solution nose, eyes, and nose with tissue or
mouth when you did bent elbow when
offices and industrial firms may also avail themselves of the library services not wash your hands coughing/sneezing
subject to its rules and regulations.

You may visit the UPV Library website: [Link]/upvlib_web or Facebook SERVICES OFFERED DURING THE NEW NORMAL:
page: [Link]/upvmainlibrary to know more about the library and its services.

LIBRARY GUIDELINES FOR NEW NORMAL:

Safety Guidelines when Visiting the Main Library (Miagao Campus):

DROP BOX DOCUMENT DELIVERY REMOTE ACCESS TO
(For Returning of Books) E-RESOURCES

Check body temperature Wear face mask at Maintain social Avoid physical
and foot bath all times distancing contact EBOOKS REQUEST
Upon entrance (c/o SSF) of the ONLINE ASSISTANCE
university premise (Through Email/Social Media)

DROP BOX: How to Return Books

1. Place the book/s in the DropBox for return

2. Sign in the Logbook for Returned Books
(Don’t skip signing in the logbook. Indicate your email address and, if
Wash your hand Sanitize using 70% AVOID touching of Cover mouth and possible, please bring your own pen.)
frequently with soap alcohol solution nose, eyes, and nose with tissue or
and running water mouth when you did bent elbow when 3. The library will send an email
not wash your hands coughing/sneezing (Acknowledgement receipt will be sent thru email.)
50 51
 For those who cannot go to the Library: Return Books (Through Courier) Web and Online Services
You may send your overdue book/s through a commercial courier. Please
indicate your contact details, preferably email, so that we can acknowledge.
Forward to:
University Library, UP Visayas, Miagao 5023A, Iloilo; or
UP Visayas Library, Gen. Luna St., Iloilo City 5000 OPAC (iLib System) University Library Online Resources

If unable to return overdue book/s, a promissory letter must be sent to the Search the collection of the Browse ebooks and other electronic
library through our Temporary resources through the library’s online
library before enrollment. Forward the promissory letter through email or OPAC ([Link]/upvlib_ilib) resources and databases via:
private message (PM) on Facebook as an attachment. E-Resources : [Link]/
upvlib_eresources
Email: [Link]@[Link] Website: [Link]/upvlib_web
Facebook: [Link]/upvmainlibrary
Ways to Access eBooks
Document Delivery Service

Request document through email. Fill up the Document Delivery Request

Form at URL: [Link]/upvlib_docdelivery
Through Remote Access Send request via email Access within the Campus
Policy:
You can access/download UPV Library can send copy You can access/download
a. Document Delivery Service is free for UPV constituents only. eBooks outside UPV campus of eBooks through email. eBooks if you are within the
through remote access. Please indicate your UPV campus. No need to login.
b. Request for printed copies will entail a cost and must be picked-up only at Email your respective library ID Number when making a Just go to: [Link]/
the library. or [Link]@[Link] request. upvlib_eresources or
or call 315-8360, loc 213/214 library website:
c. The library cannot send the whole copy of the book, but only 10% of the for username and password. [Link]/upvlib_web
total pages of the book, excluding the preliminary pages (e.g. title page, for the list of all online resources.
table of contents, etc.) and end matter.
Online Assistance
d. In a case there is a request for an e-copy of the whole book in print
collection, it will be granted under all the following conditions:
• Only a faculty member can request an e-copy of the whole book;
• The faculty member affirms that they will only use the book in
• accordance with the conditions stipulated in Section 188 of the
Republic Act No. 8293 as amended: “Not for profit”, “For purposes of FACEBOOK TWITTER EMAIL
study or research”, and “Copies are not available with the publisher”,
Message us in our Facebook DM or tag our Twitter For other reference needs,
and page: [Link]/upvmainlibrary account: @lib_upvisayas queries, etc., email your
• Access to the electronic copy of the book will be limited to viewing only and follow our page for and follow our account for respective college library.
(No downloading/No printing) and will be revoked every end of the library updates. library updates. For online resources, email
semester/midyear. [Link]@[Link]
52 53
Email Addresses • The Peer Tutorial Program
University Library Analiza G. Linaugo (aglinaugo@[Link]) This program is offered during the academic year for students who find
University Librarian difficulty coping with subjects in Mathematics, Chemistry, Statistics,
Main Library [Link]@[Link]; library@[Link] Communications, and Physics. This learning assistance program provides
College Librarians opportunity for students to mentor their fellow students. While the tutees
CFOS Library [Link]@[Link] avail of the tutorial services for free, the tutors enjoy some benefits and
CAS Library [Link]@[Link] privileges such as unlimited computer use, free printing of limited materials,
CM/Archive Library [Link]@[Link] and an honoraria sourced out from alumni and friends of UPV.
High School [Link]@[Link]
Graduate Library [Link]@[Link] • Seminar-Workshop to Advance Knowledge (SWAK)

TLRC organizes short-term workshops aimed at providing the students

with skills and information that they need to cope with the demands of their
D. TEACHING AND LEARNING RESOURCE coursework. The areas of learning vary depending on requests made by the
CENTER (TLRC) students. TLRC in partnership with student organizations facilitates the
availability of resource persons, provides the venue for the workshops, and
VISION issues a certificate of participation to those who attend the workshop.

TLRC is a learning space where students and teachers in UPV collaborate, Teaching Effectiveness Programs (TEP)
interact, study, and avail of services that complement their academic needs. • Teach to Teach: A Teacher′s Training to Enhance Teaching

MISSION TLRC organizes short-term training programs for teachers aimed at

enhancing teaching efficiency.
TLRC commits to provide supplementary teaching enhancement programs for
• I-Trend
teachers, need-based learning assistance programs for students, nurturing
learning spaces and responsive technological learning assistance services for While industry professionals share with the teachers some trends and
both teachers and students in UPV. developments in their recent work environment, teachers in turn get the
chance to reexamine the subjects that they teach, and approaches that they
PROGRAMS use in the classroom vis-a-vis wider work issues. This program provides a
venue for teachers and industry professionals to 'exchange' ideas, opinions,
Learning Instructional Assistance Programs (LIAP) and information in a small intimate gathering. Areas of learning vary
depending on requests logged into the office.
• The Bridge Program
• Module Writing Program
The Bridge Program is an intensive general skills development and
This program gives opportunities for teachers to develop teaching
enrichment course in Mathematics and/or English designed to bridge the
modules using strategies and approaches for effective learning. Module
gap between exit skills at secondary level and entry skills of incoming fresh writers get the chance to work with other teachers as critic, reviewer, and
persons. The UPCAT scores determine the students who will enroll in this editor. Their outputs are used as guide and reference material for classroom
program. instruction.
54 55
Interactive Learning Program (ILP) The Audio-Visual Rooms

• Learning Objects Program The audio-visual rooms (TLRC-AVR and ILP-AVR) are available for
training, seminars, workshops, fora, and film showings. The AVRs are fully
Teachers apply for grants to produce learning objects. Through the furnished with multimedia equipment. The TLRC-AVR provides a comfortable
Learning Object Program, members of the faculty produce teaching materials space for fifty (50) persons and the ILP-AVR accommodates a maximum of 100
in interactive digital format. Said teaching materials are intended to be used persons.
by teachers in their respective classes. Available Learning Objects include:
The Home of Sex Cells, Fish Mouth Tell No Lies, and Sex Cells in the Making. The WOOT Hub
. The WOOT (WOrk-it-out) Hub is a learning space for hobbyists and
FACILITIES AND SERVICES enthusiasts. It is also called a co-working space where students and teachers
work on do-it-yourself projects using tools, materials, and other technology
TLRC is a learning space that provides the following facilities and services: resources as a form of relaxation, recreation, and distressing activity.
Occasionally, the office organizes small group learning competitions that
Computer Use encourage collaboration and interaction.
TLRC offers a learning space for teachers and students needing a place The Nook and Garden
to work on their thesis, assignments, and other academic requirements using
the computer. Students who are officially enrolled enjoy a 30-hour free The nook and garden is an open space located just beside the TLRC
computer use per semester. Students who work on their thesis or special office intended to be a learning space for students who discuss group projects,
problems however, are given 45-hour free computer use per semester. reports and presentations, simply chat or ‘hang out’.

TLRC computers are connected to the internet and printer; and operate in Supplemental Learning Materials
the Windows operating systems and applications.
Ebook readers serve as an electronic library of reference and reading
Printing and Photocopying/Lamination, Ring binding services materials on various academic disciplines. The e-book reader contains book,
journal, and magazine references for room use only.
TLRC also offers laser, digital printing and photocopying, lamination, and
ring binding at a minimal cost. There are reading materials that students and members of the faculty can
borrow for free. These are pocketbooks, learning modules, and magazines.
The Student Lounge
There is also a collection of more than 600 films of different genres e.g.
action, drama, love story, documentary, adventure, suspense, animation,
Students conduct peer-to-peer learning, make group assignments, study,
Filipino classics. Students and teachers are allowed to borrow or view these
work on term papers, and other academic requirements in a cool and cozy
films at the TLRC AVR for free.
atmosphere. For those who simply want to relax and destress themselves,
TLRC provides recreational learning materials and game boards namely, The TeLeSKup
Millionaires Game, Questival, Visionary, Blocks, Sungka, Jackstone, Bingo,
Scrabble, Chemistry Trump, Domino, Word Factory, Brain Twister, Sudoku, The TeLeSKUP is a bi-annual popular magazine primarily produced for
Travel Game, Pickup Sticks, Game words tray, Game Memory, Chess, Game of UPV teachers and students. It contains popularized articles on research,
Generals, Puzzle Rings, Chinese Checkers, ChemFactory, and ChemSquabble. personality profiles, and academic activities in the university. The articles are
easy to read because these are written in simple and conversational language.
56 57
The G.E. Portal Called “Re-BOOT” (short for recording booth), students and teachers can
make advance reservation for its use. Recording booth is open daily from
TLRC facilitates registration of students to the G.E. Portal, an online Monday to Friday during office hours. Reservations can be done through text
archive that provides students access to resource reading materials, course messaging, phone call (verbal) or FB messenger. Or you can fill out the e-
modules, and other supplemental references for the G.E. courses. REBOOT Form (Electronic Use of Recording Booth Form) that you can
download from our official site.
VIRTUAL AND REMOTE ASSISTANCE IN LEARNING (VI.R.A.L.)
Learning Spaces
TLRC Howdy (Online Technical Helpdesk)
TLRC is a learning space that offers hi-speed internet connectivity for
teachers and students who want a space to work on their remote learning
TLRC Howdy is online and mobile helpdesk intended for beginners, and
activities, conduct and/and or attend remote learning classes.
computer novices who do not have the mastery of using the basic computer
operation and online resources. Anytime during office hours, students and
TLRC PERSONNEL
teachers can log in their queries: how to go about opening an app, using an
app, pasting a file, uploading a video, among others. PROF. AMY D. TANOY
Director
i-Tutor (Online Tutorial Program)
CZAR IAN ANGEL B. ESQUIVEL
The TLRC i-Tutor is an online peer tutorial program via Messenger. University Extension Associate I
Students who need tutorial assistance in subject areas like Math, Chemistry,
Physics, and Communication can avail themselves of the online peer mentoring SHARON G. NILLANA
services that will be handled by student tutors. While tutees enjoy free tutorial Administrative Assistant VI
classes online, the tutors are paid an honoraria (per hour of tutorial session) for
their tutorial services. Interested students who excel in specialized areas can MICHAEL ANTHONY J. REMOTIN
apply as online tutors. Administrative Assistant II

AWOLs (Access to Webinars and Other Learning Resources) JOHN ERIC L. CAYONA
Administrative Aide VI
To provide a wide range of options for remote learning, TLRC posts links
to accessible webinars and online resources. It also publishes schedule of ARSENIO C. SALAYA
webinars and online conferences that teachers and students can attend or Administrative Aide VI
participate in.
TEACHING AND LEARNING RESOURCE CENTER
Re-BOOT (Recording Booth for live recording of lecture or report presentations) College Union Building (CUB) Basement, UP Visayas,
5023 Miagao, Iloilo
To provide teachers and students venue to prepare their online materials, Telefax Nos.: (033) 315-8908 loc. 248
TLRC offers a very modest facility for basic audio and video recording: a laptop, E-mail: upvlrc@[Link], lrc@[Link], [Link]@[Link]
microphone, webcam, digital camera, video camera with tripod, headset, and a Facebook: [Link]
HI-speed internet connectivity. Website: [Link]

58 59
E. GENDER AND DEVELOPMENT PROGRAM MAJOR THRUSTS

Curriculum Development and Instruction:

In 1989 a core group of women from the three UP Visayas campuses
(Iloilo, Tacloban, Cebu) conceptualized a mechanism that would promote and • Facilitate the offering of gender-specific courses in UP Visayas
protect the welfare of other women. The UPV Women’s Desk was then • Integration of gender concerns in existing course offerings (engendering the
established in 1990 as a body of women and men from the various sectors and curriculum)
colleges of UP Visayas, who were interested in women’s studies and women’s
welfare. The UPV Women’s Desk eventually became institutionalized as the Research, Publication, and Dissemination:
UPV Gender and Development Program (GDP) upon the approval of the UP
Board of Regents on April 17, 1997. • Faculty and students from UPV and other SUCs, and researchers from NGOs
and GAs utilize the GAD Library materials for research, teaching, extension
The UPV Gender and Development Program Building in the UPV Iloilo work, and film viewing.
City Campus was constructed in 2006, through the efforts of the late Senator • Sustained data banking of gender-related information
Miriam Defensor-Santiago, a UP Visayas alumna. Located on the ground floor • Publication of gender related news articles
of the building are the following: GDP office, Balay Balay Child-Minding Center, • Dissemination of IEC materials, modules, and journals
GAD Library/Research Room, Lactation Station, Conference Room and the • Review of gender related proposals or articles
UPV Retirees’ Lounge. The second floor houses the Anti-Sexual Harassment • Participation in various UPV research programs
Office and a hostel composed of seven rooms for transient accommodation of • Development and acquisition of gender-based educational/instructional
UP employees and gender advocates. materials

VISION Extension, Advocacy and Networks:

Be a center for gender and development studies, as well as gender- 1. Balay-Balay Child Minding Center
responsive services and advocacies, while working towards a gender-equitable
university and society. The Balay-Balay Child Minding Center was established in 1999. It is a
project inspired by Executive Order No. 340, which mandates government
MISSION institutions to respond to the needs of working parents, by providing a place for
socialization for their 3 to 5-year-old children, while they are at work. Balay-Balay
To raise the level of gender-awareness, gender-sensitivity and gender- CMC aims to provide an opportunity for socialization, appropriate nurturing, and
responsiveness in UP Visayas and the larger society, through gender main- values orientation at early levels of child development. The UPV GDP directly
streaming interventions. supervises the operations of the Balay-Balay Child Minding Center.

OBJECTIVES 2. Ugsad Regional Gender Resource Network of Western Visayas

1. Mainstream gender and development perspectives in the academic The Ugsad Regional Gender Resource Network of Western Visayas was
curricula, projects, programs, and services of the University. established in 1999 by the National Commission on the Role of Filipino Women
2. Formulate and implement gender-sensitive and gender-responsive (NCRFW, now known as the Philippine Commission on Women or PCW), as
programs for UPV and the Visayas Region. the coordinating body for gender advocacy in Region VI. It is composed of
3. Disseminate gender-related information through public education, government agencies, academic institutions, LGUs and NGOs. UP Visayas,
advocacy, trainings, research, publication, and professional networking. through the Gender and Development Program, has been coordinating Ugsad
since its establishment.
60 61
3. The National Network on Women in Fisheries in the Philippines, Inc. The students’ right of freedom of inquiry includes the right not only to
(WINFISH) accurate information, but also to hear any opinion on any subject of public or
general concern. For this purpose, they may have the right to invite outside
The National Network on Women in Fisheries in the Philippines, Inc. speakers, and school authorities may not veto their invitation solely on the basis
(WINFISH) is a network of professionals and individuals interested in improving of the credentials of the speakers. It also includes the right not to be subjected
the status of women in resource-based communities, especially in the fisheries to indoctrination leading to imposed ideological homogeneity. The students’
sectors. The UPV GDP provides Secretariat work and other support to WIN- freedom of expression includes the right to:
FISH.
a. hold any kind of peaceful demonstration;
For inquiries, you may email [Link]@[Link] or call (033) 509-
b. protest against school policies and national or local policies even though
0980; (033) 335-1702.
not related to the school; and
c. to circulate literature and petition for signature campaign.
Student Rights and Obligations The students’ right to fair play in disciplinary proceedings include the
following rights:
The notion that a student’s place in an institution of higher learning is a. not to be punished for acts that were not grounds for disciplinary
but to study has long been rejected in the University of the Philippines. It has action when they were committed;
been replaced with an entirely different tradition the byword of which is
militancy. That tradition revolves around the idea that thought should transcend b. to be given written notice of the charges and reasonable time to
the classroom and transforms itself into action. answer them and prepare for their hearing;

Due to its affinity with the high purpose of national welfare, student c. to be granted a hearing before suspension or expulsion, unless
militancy is appraised as a cherished value not only in the academe but in the summary suspension is clearly authorized in limited cases;
entire Filipino society. As such, it is to be defended and preserved. The pursuit d. to an impartial judge;
of this tradition of militancy is moored in certain basic rights guaranteed to
students. e. to be assisted by a counsel;
f. to confront and question adverse witnesses;
Rights of Students
g. to present defense;

Among the basic rights appertaining to students as members of the h. to be informed of the decision; and
academic community are:
i. to appeal the decision to higher authorities, where allowed, and
a. freedom of inquiry and expression, within the campus, in curricular thereafter to the courts.
activities and in extra-curricular student affairs;
b. procedural fairness in disciplinary proceedings; and
c. participation in the governance of the institution.

62 63
 i. Practicing or attempting to practice any deception or fraud in connection with
Rules and Regulations on Student his application in any University funded or sponsored scholarship or grant;
Conduct and Discipline* [As amended at the 1051st BOR Meeting on 25 June 1992]
j. Damaging or defacing University property;
k. Disgraceful or immoral conduct within University premises;
SECTION 1. Basis of Discipline. Students shall at all times observe the laws of l. Unlawfully taking University property; [*—]
the land and the rules and regulations of the University. m. Any other form of misconduct.

No disciplinary proceedings shall be instituted except for conduct prohibited by SECTION 3. Rules and Regulations Promulgated by Deans or Directors of
law or by the rules and regulations promulgated by duly constituted authority of various units may, after due consultation with the Faculty Student Relations
the University. Committee, promulgate rules on conduct and discipline or peculiar application
to their respective units, subject to the written approval of the President or
SECTION 2. Specific Misconduct. A student shall be subject to disciplinary Chancellor and to the rules on circularization and date of effectivity, as herein
action for any of the following acts: provided.
a. Any form of cheating in examinations or any act of dishonesty in relation to his
studies; SECTION 4. Student Disciplinary Tribunal. There shall be a Student Disciplinary
b. Carrying within University premises any firearms, knife with a blade longer than Tribunal composed of a chairman who shall be a member of the Integrated Bar
2 ½ inches, or any dangerous or deadly weapon; Provided, that this shall not of the Philippines, and two (2) members to be appointed for a period of one (1)
apply to one who shall possess the same in connection with his studies and year from among the faculty and other staff of the University. In any disciplinary
who has a permit from the dean or director of his college or school; case before the tribunal, a respondent may request that two (2) students be
c. Drinking of alcoholic beverages within academic and administrative buildings, appointed to sit with the tribunal.
dormitories, and the immediate premises thereof, except in places expressly
allowed by the University, or drunken behavior within the University premises; The Chairman and the non-student members shall render full-time service in the
d. Unauthorized or illegal possession or use of prohibited drugs or chemicals, or tribunal. They shall receive honoraria as approved by the UP Board of Regents
other banned substances enumerated in the Dangerous Drugs Act of 1972 (as compensation scheme.**
amended), such as LSD, marijuana, heroin, shabu or opiates and
hallucinogenic drugs in any form within the University premises;
The tribunal shall be under the supervision of the Dean of Students, who shall
e. Gambling within the University premises;
f. Gross and deliberate discourtesy to any University official, faculty member or designate, whenever requested, the student members to sit with the tribunal.***
person in authority;
____________________
g. Creating within the University premises disorder, tumult, breach of peace, or
serious disturbance; *—Section 2 (I) to 2 (l) were adopted at the 1051st BOR Meeting on 25 June 1992.
h. Making a false statement of any material fact, or practicing or attempting to
practice any deception or fraud in connection with his admission or registra- ** The honoraria per hearing for the Chairman and the non-student members will be P2,000.00
tion in, or graduation from the University; and P1,500.00, respectively, not to exceed P8,000.00 and P6,000.00 per case terminated,
respectively, as approved on the 1192nd Meeting of the BOR on 27 January 2005.
__________________ ***A position as Vice Chancellor for Student Affairs in U.P. Diliman was created at the 956th BOR
meeting on December 17, 1982, replacing in effect the existing position of Dean of Students in
*As approved by the Board of Regents at its 876th Meeting on 2 September 1976, superseding all U. P. Diliman.
previous rules on the subject, and as amended at the 923rd BOR Meeting on 31 January 1980, at
the 1017th BOR Meeting on 8 December 1988, at the 1041st BOR meeting on 4 July 1991, at the Autonomous units shall set up their own student disciplinary tribunals in accordance with these
1051st BOR Meeting on 25 June 1992, and further amended at the 1057th BOR Meeting on rules.
January 1993.

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SECTION 5. Jurisdiction. All cases involving discipline of students under these SECTION 11. Duration of Hearing. No hearing on any case shall last beyond
rules shall be subject to the jurisdiction of the Student Disciplinary Tribunal, two calendar months.
except the following cases which shall fall under the jurisdiction of the
appropriate college or unit: SECTION 12. Notice of Hearing. All parties concerned shall be notified of the
date set for hearing at least two (2) days before such hearing. Notice to counsel
a. Violation of college or unit rules and regulations by students of the college or of record or duly authorized representative of a party shall be sufficient notice
b. Misconduct committed by students of the college or unit within its for the purpose of this section.
classrooms or premises or in the course of an official activity; Provided, that
SECTION 13. Failure to Appear at hearing. Should either complainant or
regional units of the University shall have original jurisdiction over all cases respondent fail to appear for the initial hearing after due notice and without
involving students of such units. sufficient cause, this fact shall be noted and the hearing shall proceed ex parte
without prejudice to the party’s appearance in subsequent hearings.
SECTION 6. College Investigation. Investigation of cases falling under the
jurisdiction of a college shall be conducted by a committee of three (3) members SECTION 14. Postponement. Application for postponement may be granted for
appointed by the dean, one of whom shall be a student of the college. good cause for such period as the ends of justice and the right of the parties to
a speedy hearing require.
SECTION 7. Filing of Charges. A disciplinary proceeding shall be instituted
motu proprio by the appropriate authority or upon the filing of a written charge SECTION 15. Committee Report. The college investigating committee shall
specifying the acts of omissions constituting the misconduct and subscribed to forward to the dean concerned within fifteen (15) days after the termination of
the hearing the complete record of the case, with its report and
by the complainant or upon submission of an official report of any violation of
recommendation. The recommendation, signed by a majority of the members of
existing rules and regulations. Upon the filing of said charge or report with the the Committee shall state the findings of fact and the specific regulations on
student disciplinary tribunal or the office of the Dean, as the case may be, an which it is based.
entry shall be made in an official book kept for the purpose, specifying the
person or persons charged, the complainant or complainants, his witnesses, if SECTION 16. Action by the Dean. The Dean shall, within ten (10) days from
any, the date of filing and the substances of the charge. receipt of the Committee report, transmit the report, together with his decision or
recommendation, to the President of the University or the Chancellor of an
SECTION 8. Preliminary Inquiry. Upon receipt of the complaint or report, the autonomous unit, as the case may be.
tribunal or the Dean of the College, as the case may be, shall determine
whether such complaint or report is sufficient to warrant formal investigation. In SECTION 17. Decision of the Tribunal. The tribunal shall decide each case
all cases where the complaint or report is found sufficient, formal charges shall within fifteen (15) days from final submission. The decision shall be in writing
and signed by a majority of its members.
be drawn up and served upon each respondent. In every case, the parents or
guardians of the students charged shall be furnished with a copy of the same. It shall include a brief statement of the findings of fact and the specific
regulations on which the decision is based.
SECTION 9. Answer. Each respondent shall be required to answer in writing
within three (3) days from receipt of the charges. Formal investigation shall be SECTION 18. Finality of Decision. Any decision of the tribunal or of a Dean,
held on notice as provided below. other than expulsion, permanent disqualification from enrollment, or suspension
for more than thirty (30) calendar days, shall become final and executory after
SECTION 10. Hearing. Hearings shall begin not later than one (1) week after fifteen (15) days from receipt of the decision by the respondent unless within
receipt of the respondent’s answer or after the expiration of the period within five (5) days from receipt thereof a motion for reconsideration of the same is
which the respondent should answer. filed, in which case the decision shall be final after fifteen (15) days from receipt
of the action on the motion for reconsideration.

66 67
SECTION 19. Appeal to the President or Chancellor. In all cases in which final e. To defend himself personally, or by counsel, or representative of his own
decision is not conferred on a Dean or the Tribunal, the respondent may file an choice. If the respondent should desire but is unable to secure the services
appeal with the President or the Chancellor within ten (10) days exclusive of of counsel, he should manifest the fact two (2) days before the date of
Sundays and official holidays after receipt of the appeal. hearing, and request the tribunal or the investigating committee to designate
counsel for him from among the members of the University constituency
SECTION 20. Action by the President or the Chancellor. Action of the President
or Chancellor on recommendation coming from the Dean on appeal from a SECTION 23. Effect of Decision. Decisions shall take effect as provided in
decision of a Dean or the Tribunal shall be rendered within ten (10) days these rules. However, final decisions of suspension or dismissal within thirty
exclusive of Sundays and official holidays after receipt of the appeal. (30) days prior to any final examination, shall take effect during the subsequent
[As amended at the 1041st BOR, 4 July 1991] semester, except when the respondent is graduating in which case the penalty
shall immediately take effect.
The Executive Committee shall automatically review and decide all student
disciplinary cases in which the penalty of suspension for one year (1) year or SECTION 24. Records. All proceedings before any Tribunal or Committee shall
more, expulsion, and withdrawal of registration privileges is imposed. be set down in writing by a competent stenographer. Original records pertaining
to student discipline shall be under the custody of the Vice Chancellor for
The authority given to the Executive Committee under this rule is understood to Student Affairs. Such records are hereby declared confidential and no person
include the power to affirm, reverse, decrease or increase the penalties imposed shall have access to the same for inspection or copying unless he has a legal
in the cases under review. [As amended at the 1041st BOR, 4 July 1991] right which cannot be protected or vindicated without access to or copying of
such records. Any University official or employee who shall violate the
The decision of the Executive Committee shall be final and executory after fifteen confidential nature of such records shall be subjected to disciplinary action.
(15) days from the receipt of the decision by the respondent unless, in the mean-
time, an appeal is made to, and given due course by the Board of Regents. SECTION 25. Sanctions*

SECTION 21. Action by the Board of Regents. The Board may review on a. Any student found guilty of the misconduct defined in Section 2 (a) shall be
appeal decisions of the President or Chancellor when the penalty imposed is penalized with suspension for not less than one (1) year.
expulsion, suspension for more than one (1) academic year, or any other 1. All cases involving cheating or dishonesty shall be investigated by a
penalty of equivalent severity. College/Unit but shall automatically be subject to review by the
Chancellor.
SECTION 22. Rights of respondents. Each respondent shall enjoy the following
2. Students found guilty of cheating/dishonesty shall be barred from
rights:
graduating with honors, even if their weighted average is within the
a. Not to be subjected to any disciplinary penalty except upon due process of law; requirement for graduation with honors.**
b. To be convicted only on the basis of substantial evidence, the burden of proof
b. Any student found guilty of the misconduct defined in section 2 (b) shall be
being with the person bringing the charge;
penalized as follows:
c. To be convicted only on evidence introduced at the proceedings or of which
1. For the first offense, suspension for a period not less than (15) calendar
the respondent has been properly appraised;
days but not more than thirty (30) calendar days;
d. Pending final decision on any charge, to enjoy all his rights and privileges as _________________
a student, subject to the power of the Dean or the tribunal to order the * For U. P. Visayas, classification of sanctions will have to be made according to the gravity of the
preventive suspension of the respondent for not more than fifteen (15) days offense. [As adopted at the 1057th BOR Meeting on 25 January 1993]
where suspension is necessary to maintain the security of the College or the ** For U. P. Visayas, cases of cheating will go directly to the Student Disciplinary Tribunal (SDT).
University. [As adopted at the 1057th BOR Meeting on 25 June 1993]

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 2. For the second offense, suspension for a period of not less than thirty (30) i. Any student found guilty of the misconduct defined in Section 2 (i) shall be
calendar days but not more than one (1) semester. penalized as follows:
3. For the third offense, the penalty shall be Expulsion; Provided, that
should the deadly weapon be a firearm, the penalty for first offense shall 1. For the first offense, suspension for a period of not less than one (1)
be suspension for not less than thirty (30) calendar days; Provided, that semester, but not more than one (1) year;
should the student be found guilty for the fourth time, the penalty shall be 2. For the second offense, the penalty shall be Expulsion.
Expulsion. 3. Any student found guilty of willfully withholding or misrepresenting
information in his application to the Socialized Tuition and Financial
c. Any student found guilty of the misconduct defined in Section 2 (c) shall be Assistance Program (STFAP)* shall be subject to the following guidelines
penalized with suspension for not less than seven (7) calendar days, but not on penalties for STFAP violations:
more than thirty (30) calendar days; Provided, that should the student be (a) If the information withheld involves common appliances, e.g. owned
found guilty for the fourth time, the penalty shall be Expulsion. by majority of the population, the recommended penalty is one (1)
semester suspension, reimbursement of STFAP benefits received,
d. Any student found guilty of the misconduct defined in Section 2 (d) shall be plus permanent disqualification from STFAP and other scholarships.
penalized with suspension for not less than fifteen (15) calendar days, but (b) If the information withheld involves appliances which may be used to
not more than forty-five (45) calendar days; Provided, that should the indicate capacity to pay, the recommended penalty is one (1) year
student be found guilty for the third time, the penalty shall be Expulsion.] suspension, reimbursement of STFAP benefits received and
permanent disqualification from STFAP and other scholarships.
e. Any student found guilty of the misconduct defined in Section 2 (e) shall be (c) If the information withheld is substantial such as car, income
penalized with suspension for not less than seven (7) calendar days, but not employment, real properties, the recommended penalty is expulsion
more than thirty (30) calendar days; Provided, that should the student be plus reimbursement of all STFAP benefits.
found guilty for the fourth time, the penalty shall be Expulsion. (d) If the student is found to have submitted falsified documents, the recom-
mended penalty is expulsion plus reimbursement of STFAP benefits.
f. Any student found guilty of the misconduct defined in Section 2 (f) shall be (e) If the student pleads guilty, he should be made to reimburse all
penalized with suspension for not less than thirty (30) calendar days, but not STFAP benefits received either before the decision is made or
more than one (1) semester; Provided, that the penalty for the second reimbursement is made a precondition for enrollment.
offense shall be Expulsion; and provided further, that should the student
assault, strike, or inflict physical violence upon any University official, faculty Furthermore, if the information withheld is grave such as in Nos. 3 (c) and 3 (d)
member or person in authority, the penalty shall be Expulsion. above, the recommended penalty is two (2) years suspension and permanent
disqualification from STFAP and other scholarships.
g. Any student found guilty of the misconduct defined in Section 2 (g) shall be
penalized with suspension for not less than fifteen (15) calendar days, but j. Any student found guilty of the misconduct defined in Section 2 (j) shall be
not more than forty-five (45) calendar days; Provided, that should the penalized with suspension for not less than fifteen (15) calendar days, but
student be found guilty for the third time, the penalty shall be Expulsion. not more than forty-five (45) calendar days; Provided, that should the
student be found guilty for the third time, the penalty shall be Expulsion. In
h. Any student found guilty of the misconduct defined in Section 2 (h) shall be addition, the student may also be required to pay for the repair and/or
penalized as follows: replacement of the damaged property.
_________________
1. For the first offense, suspension for a period of not less than one (1)
semester, but not more than one (1) year; Note: Per 1294th UP Board of Regents meeting on 16 December 2013, STFAP has been
2. For the second offense, the penalty shall be Expulsion. replaced with Socialized Tuition System (STS) effective AY 2014-2015. Memorandum No.
PAEP 14-46 dated 20 August 2014 changed the abbreviation from “STS” to “ST”.

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k. Any student found guilty of misconduct defined in Section 2 (k) shall be The respondent shall be summoned to appear before the Dean of the unit,
penalized with suspension for not less than seven (7) calendar days, but not informed of the charge against him, and afforded the opportunity to present his side.
more than thirty (30) calendar days. Provided, that should the student be
found guilty for the third time the penalty shall be Expulsion. Decisions taken under this section, shall be in writing, stating the grounds
for which disciplinary penalty is imposed. Such decisions shall be final and
l. Any student found guilty of the misconduct defined in Section 2 (I) shall be executory upon the issuance of the order. The penalty imposed shall not
penalized with suspension for not less than fifteen (15) calendar days, but not exceed suspension for fifteen (15) class. days [As amended at the 1041st
more than forty-five (45) calendar days; Provided, that should the student be BOR Meeting, 4 July 1991]
found guilty for the third time, the penalty shall be Expulsion. In addition, the
student may also be required to pay for, or replace the stolen property.*— c. The Vice Chancellor for Student Affairs may likewise proceed summarily
against students in cases of:
m. The disciplinary action that may be imposed for violations of misconduct in
Section 2 (m) may take the form of expulsion, suspension from the University, 1. Misconduct committed as provided in paragraph (b) of this Section,
withholding of graduation and other privileges, withdrawal of registration when committed within the jurisdiction of any college, school or unit or
privileges (Sec. 20), permanent disqualification from enrollment, (Sec. 18), in the course of an official function sponsored by the University or Unit
exclusion from any class, reprimand, warning, or expression of apology. The other than a college, school or academic unit. (As adopted at the 923rd
gravity of the offense committed and the circumstances attending its BOR Meeting on 31 January 1980)
commission shall determine the nature of the disciplinary action or penalty to
be imposed. [As amended at the 1051st BOR Meeting on 25 June 1992] 2. Misconduct as defined in Section 2, (g) above whether or not the acts
are committed within the premises of, and by persons belonging to,
n. The Dean or Director of the unit may impose the penalty of suspension for a one or several colleges, schools or units.
period not exceeding one (1) calendar year. If he deems suspension for a longer
period or expulsion warranted, he shall so recommend to the Chancellor, who SECTION 27. Definitions. The following terms shall have the meaning set forth
shall refer the case to the Executive Committee, for final decision. below for purposes of these regulations:
o. Any disciplinary action taken against a student shall be reported to his
a. “Autonomous unit” refers to such universities or units of the University of
parents or guardians.
the Philippines System which have been declared autonomous by law or by
p. Refusal to submit to the jurisdiction of the University by any student not the Board of Regents.
enrolled at the time a charge against him is filed shall prejudice his future
enrollment in any unit of the University. b. “Regional Unit” refers to units outside of Diliman and Manila which are not
autonomous;
SECTION 26. Summary Actions. Notwithstanding the provisions of the fore-
going sections, a Dean may proceed summarily against a student of a college in c. “Student” shall refer to any person (1) admitted and registered, in a degree
the following cases: or non-degree program or cross-registered in any course of the University
on a regular or part time basis, including those who are officially on leave of
a. Violation of rules and regulations issued by the Dean of the unit in absence and (2) who has not yet been separated from the University
accordance with section 3 of these rules; formally through either transfer, graduation, honorable or dishonorable
b. Misconduct committed in the presence of a faculty member or any official of dismissal or expulsion or expiration of the period allowed for maximum
the University within the classrooms or premises of a college, or in the residence, at the time of the commission of the offense, regardless of
course of an official function sponsored by the college. whether or not he is enrolled in any unit of the University at the time of the
_________________ filing of the charge or during the pendency of the disciplinary proceedings
against him;
*—Sections 25(a) to 25(l) were adopted at the 1051st BOR Meeting on 25 June 1992.

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d. “Laws of the land” shall refer to the general enactments in force in the B. Power of Other Deans of Students
Philippines;
At its 959th meeting on May 26, 1983, the Board of Regents approved
e. “Official Report” shall include any report duly submitted in writing to any the “grant of similar power previously given to the Vice Chancellor for Student
proper authority in the University by a faculty member, any member of the Affairs, Diliman (946th BOR Meeting, December 18 and 22, 1981) to
University security force, any officer of the college or unit, or any officer of comparable officials in the University of the Philippines Los Baños, Manila, and
Visayas to suspend the erring students at any time for a maximum period of
the University Administration.
thirty (30) days, effective immediately upon its imposition.”
SECTION 28. These rules shall supersede all previous rules on student
discipline and shall take effect upon approval. Amendments to these rules shall Immediate Reporting of Students with
be circularized within ten (10) days after approval and shall take effect fifteen Pending Disciplinary Cases
(15) days after circularization, unless a specific date has been set, which date
shall in no case be within (5) days after its approval. On August 8, 1978, President Onofre D. Corpuz issued memorandum No. 16,
prescribing procedures for the immediate reporting of students with pending
disciplinary cases as follows:
Special Power as Regards Student Discipline
Granted to the Dean of Students* “Our attention has lately been called to the fact that some students who have
pending disciplinary cases are nevertheless given clearances to leave the
University even before their cases are finally resolved.”
A. Power of the Vice-Chancellor for Student Affairs of UP Diliman
“Delays in reporting regarding their cases seem to work for students
concerned, who on the same day of the incident, or immediately thereafter, work
At its 946th meeting on December 18 and 22, 1981, the Board of for clearance to leave. If the University Registrar and the Vice Chancellor for
Regents approved the “grant of special power to the Vice Chancellor for Student Affairs are not immediately notified of their pending cases, their
Student Affairs, to suspend erring students at any time for a maximum period of applications for clearance are given due course.”
thirty (30) days, effective immediately upon its imposition”. As recorded on page
6 of the minutes of the 946th BOR meeting, the justification presented is quoted “We ought to correct this situation.”
below for ready reference: “The UP Police force, aside from filing the complaint directly with the Student
Disciplinary Tribunal and furnishing copies of its report to the Office of the
“This is necessary to immediately prevent further recurrence of President, should also furnish copies of the same to the following units: (a) the
offenses and thereby prevent further harm to other students and innocent College in which the student is enrolled at the time of the incident; (b) the Vice
Chancellor for Student Affairs; and (c) the University Registrar. Such Police report
bystanders.” is sufficient for purposes of listing the name of the students in the Registrar’s List of
Students with Pending Disciplinary Cases. “
“Such powers will be used sparingly and only in cases of fraternity
rumbles or tumultuous affray, boycotts by force or coercion, or illegal “The Deans and Directors of academic units ought also to follow the same or
demonstration, and can be restricted by appeals to the President, if a similar procedure as outlined above.”
necessary”. “The usual procedure of notifying the Registrar’s Office and the Vice-Chancellor
for Student Affairs of the decisions in disciplinary cases ought to continue.”
__________
“In the meanwhile, no clearance will be issued to any such student unless so
*In UP Visayas, the comparable official is the Director of Student Affairs certified by the Unit Dean/Director or the Chairman of the SDT that the pending case
is dismissed or that the student has been appropriately penalized if found guilty.”

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 (a) “Teaching personnel” – any member of the teaching staff of the
UP Anti-Sexual Harassment Code University, regardless of academic rank or status of appointment,
(Approved by the UP Board of Regents on its 1324th Meeting, including any person with teaching responsibilities.
26 January 2017) (b) “Non-teaching personnel” – any person who works for the University, not
included in the teaching staff regardless of status of appointment.
Pursuant to its powers vested by law, the Board of Regents of the University of (c) “Student”– any individual admitted and registered in any program of the
the Philippines System hereby promulgates this Anti-Sexual Harassment Code University on a regular or part-time basis, including one who is officially
within the jurisdiction of the University of the Philippines on leave of absence and who has not yet been separated from the
University formally through either transfer, graduation, honorable or
Section 1. Declaration of Policy. – The University values and upholds the dignity dishonorable dismissal, expulsion or expiration of the period allowed for
of every individual, and guarantees the full respect for human rights of all maximum residence, at the time of the commission of the act of sexual
members of the UP community. harassment, regardless of whether or not he/she is enrolled in any unit
of the University at the time of the filing of the charge or during the
All forms of sexual harassment are unacceptable. pendency of the disciplinary proceedings, including any person
undertaking on-the-job training.
To this end, the University shall maintain an enabling, gender-fair, safe and (d) “Other UP workers”– refers to non-UP contractual and job order workers,
healthy learning and working environment for the members of the UP community. who are under a contractual teaching and non-teaching arrangement,
including, but not limited to coach, mentor, trainer, consultant.
Section 2. Policy Standards and Guidelines on Sexual Harassment. – In (e) “UP organizations” – refers to organizations or groups registered or
furtherance of the Declaration of Policy in Section 1 hereof, the following recognized by the University or any of its offices/units.
standards and guidelines shall be observed by the University:
Section 4. Definitions. – As used in this Code –
(a) This Code shall apply to all teaching and non-teaching personnel, and (a) Academic activity – any activity that involves academics such as, but
students of the University. not limited to, classes, tutorials, seminars, workshops, conferences,
(b) Sexual harassment is a reprehensible conduct which subverts the lectures, examinations, fieldwork, externships/internships, on-the-job
mission of the University and undermines the dignity of the members of trainings, for the fulfillment of academic requirements and others.
the UP community. The University shall undertake measures to prevent (b) Academic unit – all units such as but not limited to College, School,
and eliminate sexual harassment. Institute, Center or Program.
(c) All reported incidents or cases of sexual harassment, including incidents (c) Academic year – as determined by the University.
between member/s of the UP community and partner entities, shall be (d) Admonition/Reprimand – a written or oral, formal reproof.
appropriately acted upon by the University. (e) Alternative Dispute Resolution (ADR) – any process to amicably resolve a
(d) The University shall provide appropriate services to parties to sexual case by which the dispute is resolved by the parties themselves with the
harassment cases. assistance of a neutral third party, which includes mediation and conciliation.
(e) Retaliation, in any form, against persons directly or indirectly involved in (f) Apology – a signed written expression of contrition or remorse for wrong
any incident report or case involving sexual harassment, shall be a done, accepted by the University and by the private complainant.
ground for disciplinary action. (g) Community service – any rehabilitative activity, as provided by the
University designed to provide for the public good in keeping with the
Section 3. Coverage. – This Code applies to all members of the UP community. overall goals of the community, and agreed upon by the University and
the respondent/s; Provided, that it should not displace regular
The “UP community” refers to persons, natural or juridical, inclusive of teaching employees, supplant employment opportunities ordinarily available, or
and non-teaching personnel, and students as defined herein. impair contracts for services.

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 (h) Constituent University (CU) – The University is composed of its existing It may be committed inside UP premises; or outside UP premises in a work,
Constituent Universities, as follows: University of the Philippines Diliman; education, research, extension, or related activity.
University of the Philippines Manila; University of the Philippines Los
Baños; University of the Philippines Visayas; University of the Philippines Sexual harassment under this Code may include, but is not limited to, cases
Mindanao; University of the Philippines Baguio; University of the involving abuse of authority or power, ascendancy, influence such as in a
Philippines Open University; and those that may be created in the future. teacher-student, senior faculty-junior faculty, health worker-patient or healthcare
(i) Expulsion – permanent disqualification from attendance in the University. provider-client relationship; cases involving peer relationships such as
(j) Hearing – an opportunity for the parties to be heard. The hearing is not faculty-faculty, employee-employee, or student-student relations, or cases
a trial-type hearing. involving harassment of teaching or non-teaching personnel by students, or
(k) Juridical person – refers to partnerships, corporations, cooperatives, cases involving harassment of supervisors by subordinates.
and labor unions.
(l) Partner entity – refers to any private or public person, natural or This Code contemplates cases of harassment involving persons of the same or
juridical, with which the University has teaching, research, extension, opposite sex, regardless of sexual orientation, gender identity and expression.
and other service arrangements. Where the act/s of sexual harassment are shown to be organization-related or
(m) Private complainant – the aggrieved person who files a complaint, or organization-based, the liability for sexual harassment shall extend to the
any person initially acting in his or her behalf. She/he shall be officers of the organization, who are registered students during the commission
considered a complaining witness. of the offense, and the organization itself.
(n) Respondent – one against whom a Formal Charge is issued.
(o) Semester – academic period as determined by the University. Section 6. Persons Liable. – Any member of the UP community is liable for
(p) University premises – the lands, buildings or facilities occupied or sexual harassment when he/she:
managed by the University. (a) directly participates in the execution of any act of sexual harassment as
(q) University System – all units and offices under the Office of the defined by this Code;
University President and Vice Presidents. (b) induces or directs another or others to commit sexual harassment as
(r) Year, month, day – “year” is understood to be twelve calendar months; defined by this Code;
“month” of thirty days, unless it refers to a specific calendar month in which (c) cooperates in the commission of sexual harassment by another through
case it shall computed according to number of days the specific month an act without which the sexual harassment would not have been
contains; “day,” a day of 24 hours; and “night,” from sunset to sunrise. accomplished;
(d) cooperates in the commission of sexual harassment by another through
Section 5. Sexual Harassment Defined. – previous or simultaneous acts;
(e) benefits from the commission of any act of sexual harassment;
Sexual harassment is unwanted, unwelcome, uninvited behavior of a sexual (f) conceals or hides the commission of any act of sexual harassment; and
nature or inappropriate sexual advances or offensive remark about a person’s (g) restrains, or coerces the victim from filing the appropriate complaint.
sex, sexual orientation, or gender identity.
Section 7. Classification of Acts. – Sexual harassment in relation to Section 5 is
It is an act, which may be committed physically, verbally, or visually with or classified as light, less grave and grave offenses, as follows:
without the use of information communication technology.
(a) Light Offenses shall include, but are not limited to:
Sexual harassment may be a demand or request for a sexual favor by a person 1. surreptitious looking or stealing a look at a person’s private parts or
of authority, influence or moral ascendancy in exchange for appointments, underclothing
grants, grades or favors, or set as terms and conditions for appointments, 2. malicious leering or ogling;
grants, grades or favors regardless of whether such act or series of acts are 3. sexual flirtation or persistent unwanted attention with sexual overtones;
accepted by the offended party.

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 4. inquiries or comments about a person’s sex life and gender orientation; The Council shall be headed by a Vice Chancellor who will serve as
5. communicating sexist/smutty remarks causing discomfort, Chairperson on a rotating basis with the other Vice Chancellors.
embarrassment, offense, or insult to the receiver;
6. display of sexually-offensive pictures, materials, or graffiti; and The ASH Council shall be responsible for the following:
7. other analogous cases. (a) serve as the oversight committee of the Office of Anti-Sexual Harassment
(OASH);
(b) Less Grave Offenses shall include, but are not limited to: (b) determine whether a prima facie case of sexual harassment exists before
1. verbal and/or non-verbal abuse with sexual overtones, including but not giving due course to the complaint;
limited to, offensive hand or body gestures; (c) recommend the constitution of Hearing Committees to hear and resolve
2. derogatory or degrading remarks or innuendoes directed toward the cases with members drawn from a pool of nominees; and,
opposite or one’s sex, sexual orientation or gender identity; (d) perform such other tasks that the Chancellor will assign or delegate.
3. touching or brushing against a victim’s body;
4. pinching that does not fall under grave offenses; Section 9. Office of Anti-Sexual Harassment. – Each constituent university shall
5. sexual advances or propositions; and have an Office of Anti-Sexual Harassment (OASH). The OASH shall be directly
6. other analogous cases. under the Office of the Chancellor. It shall be headed by a Coordinator.
(c) Grave Offenses shall include, but are not limited to: (a) The Coordinator shall be appointed by the Chancellor to serve for a term of
1. touching or groping of private parts of the body such as the breast, three (3) years, which may be renewed. He or she shall be the executive
genitalia, or buttocks; officer of the Office and shall be responsible for the efficient implementation
2. forced kissing; of the decisions of the Office and of the Chancellor involving sexual
3. requesting sexual favor in exchange for employment, promotion, local harassment cases.
or foreign travels, favorable working conditions or assignments, a
passing grade, the granting of honors or scholarship, or the grant of (b) The OASH shall:
benefits or payment of a stipend or allowance; 1. design and implement a continuing program of activities and initiatives
4. attempted or consummated unwanted sexual intercourse or torture of for the prevention of sexual harassment;
the person in a sexual manner; 2. undertake information and educational activities to ensure that the
5. and other analogous cases. University policy, rules, regulations, and procedures on anti-sexual
harassment are disseminated and become part of academic culture;
Section 8. Anti-Sexual Harassment Council. – An ASH Council shall be 3. formulate procedures of such nature as to elicit trust and confidence on
constituted in each of the constituent universities (CUs). The ASH Council shall the part of interested parties in resolving problems arising from cases or
be composed of: incidents of sexual harassment, including counseling and grievance
(a) the Vice Chancellor for Academic Affairs, the Vice Chancellor for management;
Administration, the Vice Chancellor for Student Affairs and other Vice- 4. coordinate security and support measures to aggrieved parties or
Chancellors, or equivalent officials; victims in sexual harassment cases;
(b) one representative each from the teaching and non-teaching personnel, 5. serve as the secretariat of the ASH Council and Hearing Committees
and students, who shall be appointed by the Chancellor in consultation with and act as custodian of records;
their respective sectors, for a term of one academic year each; Provided, 6. prepare and submit an annual report to the Chancellor of the University;
that the exclusive bargaining representative of the teaching and non- 7. monitor the implementation of decisions/orders of the appropriate disci-
teaching personnel shall be accorded representation; plining authority; and,
(c) the Director/Coordinator of the Women’s Studies Center/Gender Office; and 8. perform such other functions which this Code and the Chancellor may
(d) the Coordinator of the OASH, who shall be a non-voting member. delegate.
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Each constituent university shall henceforth set up its respective OASH, not Section 13. Support Services. – The OASH may, at any time, in either formal or
later than one (1) year from effectivity of this Code. The existing organizational informal procedure, coordinate with, refer to, and/or provide appropriate support
structure shall continue to discharge its respective functions pending the services to both aggrieved party or person/complainants and persons
creation of an OASH and Gender Office/Center as separate and independent complained of/respondents.
units in each constituent university.
Support services may include but are not limited to: temporary shelter, medical
Section 10. Anti-Sexual Harassment Hearing Pool. – The OASH shall constitute and and legal services, counseling, transportation, communication, safety and
maintain a pool of students, and teaching and non-teaching personnel with regular security measures, and laboratory procedures.
appointments from which shall be drawn the members of a Hearing Committee for
every case where formal procedure is preferred or is deemed necessary. For this purpose, the OASH shall provide orientation/training to all those who are
involved in providing support services to parties in the sexual harassment case.
The members of the pool shall undergo orientation on the nature of sexual
harassment, and gender sensitivity. Section 14. Right to Representation. – The University as complainant shall be
represented by the Chancellor or President, as the case may be, or his/her
Section 11. Procedures. – The University shall provide facilities for both informal and designate.
formal procedures for resolving cases or dealing with incidents of sexual harassment.
The complaining witness and the respondent may be assisted by their
Informal procedure refers to University action other than the formal procedure respective counsels of choice, who are not connected with the University.
outlined in Section 16. It may include alternative dispute resolution (ADR)
mechanisms, corrective measures, and provision of support services, such as The role of counsel shall be limited to advice to his/her client.
counseling, providing information, issuance of an administrative protection order,
alternate or temporary shelter, study or work immersion, wellness programs and Section 15. Where to File. – The report/complaint may be filed with the CU
wholesome rehabilitative measures, and such other appropriate support. OASH where the incident was committed, or in the CU OASH selected by the
aggrieved party, if parties involved are from different CUs.
Formal procedure refers to an administrative disciplinary proceeding initiated
upon a sworn written complaint and, after investigation, involves the issuance of Section 16. Procedures on the Determination of Sexual Harassment. –
a Formal Charge, the conduct of summary hearing, the resolution of a case,
and the imposition of the corrective measure, if any. (a) How Commenced. – Any sexual harassment committed may be reported
orally or in writing, in English or Filipino, to the OASH by an aggrieved
Incidents of sexual harassment dealt with in this manner will be documented to party, or by any person for the aggrieved party. No particular form is
determine whether patterns of sexual harassment are present, and to come up required for the report, but it must be in writing, signed by the aggrieved
with measures to prevent and eliminate sexual harassment. party or person, and notarized.
Section 12. Alternative Dispute Resolution (ADR). – As used in this Code, ADR is Deans/Directors/Heads of units who receive such report shall communicate
limited to conciliation and mediation. It may be resorted to only in one complaint of the report to the OASH.
sexual harassment. Provided, that these three requisites occur: it is the first
complaint against the person being complained of; the complaint is a light offense; A report made orally, or thru a text message, or thru other non-written
the case is peer-to-peer. Furthermore, it is understood that the complaint against means, shall be reduced in writing by the OASH person-in-charge using a
the respondent is the first complaint filed in any of the constituent universities. prescribed case in-take form and signed by the aggrieved party, or any
person serving as the aggrieved party; Provided, that reports or statements
Complaints settled through ADR shall at all times be with the assistance of the in writing and other documents submitted shall be attached thereto.
OASH.
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 A report filed by any member of the UP community against a non-member 1. The sexual favor is demanded or requested as a condition in hiring,
of the UP community with the University shall be dealt with similarly; employment or reemployment or in granting favorable compensation or
Provided, that the report against the latter shall proceed in accordance with promotion or any other term, condition or privilege; or the refusal to grant the
the terms of their engagement with the University. sexual favor results in limiting, segregating or classifying which would
discriminate, diminish or deprive employment opportunities or otherwise
A report filed against any member of the ASH Council and the OASH staff adversely affect the person who is the object of sexual harassment;
shall be referred to the Office of the Chancellor for investigation and 2. It would impair the rights or privileges of the students, teaching and non-
appropriate action.
teaching personnel under the law, rules or regulations;
Reports/complaints involving UP System officials and employees shall be 3. It would result in an intimidating, hostile or offensive employment or learning
referred to the UP Diliman OASH for investigation and disposition. environment; it could force the offended party to give in to the unwanted,
unwelcome, or uninvited behavior.
A report filed against the Chancellor shall be referred to the Office of the 4. Committed against a student, trainee or one who is under the care, custody,
President of the University for investigation and appropriate action. supervision or advisorship of the offender, or one whose education, training,
apprenticeship or tutorship is entrusted to the offender; or,
A report filed against the President shall be referred to the Board of
Regents of the University of the Philippines for investigation and 5. The sexual favor is deemed to be a condition to the giving of a passing
appropriate action. grade, the granting of honors and scholarships, or the payment of a stipend,
allowance or other benefits, privileges, or considerations.
(b) Interview. – A designated OASH case interviewer shall determine the
particulars of the incident/s reported by asking specific questions to elicit At any time during this evaluation, the ASH Council may request the attendance
details, record the answers and ensure that the record of the interview is of parties to answer questions, inform them of the opportunity to resolve the
attested to by the aggrieved party or person. complaint through an informal procedure, and employ such other measures as it
may deem relevant in the evaluation of the complaint. The ASH Council shall
(c) Notices. – Within five (5) days from receipt of the report, the OASH shall ensure the voluntariness and readiness of the parties opting for either the
serve a notice of the report upon the person complained of and his/her informal or formal procedure.
parent or guardian, if the student is below 18, with copies of all pertinent
documents. The ASH Council shall submit to the Chancellor or President, as the case may
be, its report and recommendation/s, notwithstanding any withdrawal of the
(d) Response to Report. – Within a period of five (5) days from receipt of the report made by the aggrieved party, within thirty (30) days from receipt of the
notice of the report, the person/s complained of shall submit to the OASH a response to report/complaint.
written and notarized response, with a copy furnished the aggrieved party.
Section 17. Issuance of Formal Charge. – After finding a prima facie case, the
(e) Prima Facie Determination of Sexual Harassment. – Upon receipt of the Chancellor or President, as the case may be, shall issue a Formal Charge
response to the report or the expiration of the period for the submission against any or all of the respondents within fifteen (15) days from receipt of the
thereof, whichever comes first, all pertinent documents shall be forwarded OASH report and recommendation/s.
to the ASH Council for evaluation and determination whether or not a prima
facie case for sexual harassment exists, and if there is basis for issuance of The Formal Charge shall state the name, age, civil status, citizenship and
preventive suspension. relationship with the University of the person complained of; the acts or omissions
constituting sexual harassment; the name, age, civil status, citizenship and
Sexual harassment is deemed to exist on the basis of the complaint when any relationship with the University of the offended person/s; the approximate date,
of the following circumstances is alleged: time, place and circumstances constituting the elements of the report/complaint.
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Formal Charge may include preventive suspension, including its scope, and regain control over her/his life. The provisions of the Protection Order shall be
protection order. enforced by the Head of the Academic Unit or Office that has authority over the
respondent.
Filing of complaints may be done digitally subject to compliance of requirements
provided in this Section. A Protection Order may be temporary or permanent. A Temporary Protection
Order (TPO) may be issued for not more than ninety (90) days unless the
Section 18. Preventive Suspension. – Upon the recommendation of the ASH charge is for a grave offense, in which case the TPO is issued for the duration
Council, the Chancellor or President, as the case may be, may suspend any of the proceedings. A Permanent Protection Order (PPO) may be issued as part
student, teaching or non-teaching personnel for a non-extendible period of not of the corrective measures.
more than ninety (90) days from issuance of Formal Charge; Provided, that no
suspension shall be beyond the maximum imposable penalty. The Protection Order may include any, some or all of the following reliefs:
(a) prohibition of the respondent from threatening to commit or committing,
An order of preventive suspension may be issued to temporarily remove the personally or through another, any of the above acts prohibited in this Code;
respondent from the scene of the complained incident and to preclude the (b) prohibition of the respondent from directly or indirectly harassing, annoying,
possibility of his/her exerting undue influence or pressure on the witnesses discriminating or committing any other acts that tend to damage the
against him/her or destroying, tampering, hiding or suppressing evidence. reputation of the complainant;
A respondent under preventive suspension shall be prohibited from any or all of (c) removal and exclusion of the respondent from the place of work or study of
the following: the complainant, if they are officemates or classmates, either temporarily or
permanently for the purpose of protecting the complainant;
(a) attending classes and academic activities/rendering work; (d) directing the respondent to stay away from the complainant and to stay
(b) entering UP academic/office/service buildings and their premises; away from the residence, school, place of employment, or any specified
(c) using UP campus facilities, including but not limited to, athletic facilities, place frequented by the complainant; and,
libraries, and computer laboratories; except dormitories for dormitory residents, (e) provision of such other forms of relief as may be deemed necessary to
health service, houses of worship, police station, resource generation areas, protect and provide for the safety of the complainant; Provided, that the
residences, and others as may be recommended by the ASH Council; complainant consents to such relief.
(d) participating in UP activities within university premises;
(e) holding student/office jobs; and, Violation of the TPO/PPO shall be subject to immediate disciplinary action as
(f) enjoying IT privileges as defined by the current policies on IT uses and recommended by the Hearing Committee to the Chancellor.
resources of the University, except online enrolment.
Section 20. ASH Hearing Committee. – Upon the issuance of a Formal Charge,
The preventive suspension may include other conditions set by the Chancellor the Chancellor or President, as the case may be, shall constitute a Hearing
or the Dean or President, as the case may be. Committee of three (3) members drawn from a Hearing Pool, which shall be
composed of the following:
Section 19. Protection Order. – The Chancellor or President, as the case may
be, may issue a Protection Order, on his/her own initiative, or upon application (a) a Chairperson, who is a member of the teaching personnel;
by the complainant, or upon the recommendation of the ASH Council, or (b) one (1) member representing the sector of the complainant; and,
Hearing Committee for the purpose of preventing retaliatory acts or continuing (c) one (1) member representing the sector of the respondent.
acts of sexual harassment against the complainant and granting other
necessary relief. The reliefs granted under a Protection Order serve the purpose The presence of the Chair and a member shall be sufficient to constitute a
of safeguarding the complainant from further harm, minimizing any disruption to quorum. The concurrence of two (2) members shall be necessary for the
her/his daily life, and facilitating her/his opportunity and ability to independently submission of the Committee report and recommendation/s.
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A member of a Hearing Committee shall serve until the final disposition, unless Failure of the private complainant to appear shall be a ground to dismiss
in the meantime, he or she has officially severed his/her relationship with the the complaint.
University, or for other compelling reasons as determined by the Chancellor.
Any change in the membership composition of the Committee shall not Matters taken and agreed upon during the preliminary meeting shall be
prejudice the continuity of the proceedings or the final disposition of the case. reduced in writing and attested to by the Hearing Committee, the University
Representative and/or the private complainant, and the respondent. The
It shall be the duty of the members of the Hearing Committee to meet and convene preliminary meeting report shall be binding on the parties. The parties may
promptly and expeditiously for the purpose of early disposition of the case. also agree to submit the case for resolution during the preliminary meeting.
(f) Position Papers. – Within two (2) weeks from the preliminary meeting, the
Section 21. Formal Procedure under the ASH Hearing Committee. – All
parties shall simultaneously file their respective position papers, attaching
proceedings before the ASH Hearing Committee (Hearing Committee) shall be
thereto the affidavits of their witnesses and/or documentary evidence, if any.
summary in nature and the Hearing Committee shall not be bound by technical
rules of evidence. The parties and their witnesses, if any, shall submit affidavits (g) Clarificatory Meeting. – At any time after the submission of the position
subject to clarificatory questions by the Hearing Committee. papers, the Hearing Committee may call for clarificatory meetings.
(a) Quorum. – The hearings and all other meetings of the Hearing Committee (h) Report and Recommendation. – Within fifteen (15) days from the receipt of
shall proceed when a majority of the members are present. the position papers or the last clarificatory meeting, the Hearing Committee
(b) Prohibited Pleadings. – The following requests are prohibited: shall submit its report and recommendation/s to the Chancellor or
1. extension of time to file an answer; President, as the case may be.
2. dismissal of the complaint; (i) Decision by the Chancellor. – Within thirty (30) days from the receipt of the
3. re-opening of a case; Committee report and recommendation/s, the Chancellor shall render a
4. demurrer to evidence; decision.
5. postponements/cancellation of hearings;
6. reply/rejoinder; The decision of the Chancellor shall be final and executory ten (10) days
7. intervention; and, after receipt of the copy thereof by the parties; Provided, that in cases
8. new proceedings on the same case. where the corrective measure is expulsion/dismissal, the same shall be
automatically appealed to the Office of the President.
(c) Summons. – Within five (5) days from its constitution, the Hearing
Committee shall serve written summons to the respondent/s with a copy of No motion for reconsideration is allowed.
the Formal Charge by registered mail or courier service, through the Dean/
Head of Unit, or to the student-respondent’s parents or guardians. (j) Appeal to the President. – The decision of the Chancellor may be appealed
to the President within ten (10) days upon receipt of the decision.
(d) Answer. – Within seven (7) days from receipt of the summons and the
Formal Charge, the respondent/s shall submit to the Hearing Committee an In cases of automatic appeal, the records of the case shall be transmitted
answer in writing or if he/she fails to submit an answer, his/her answer by the OASH to the President within five (5) days from receipt of the
during the prima facie determination shall be considered as his/her answer. decision of the Chancellor.
(e) Preliminary Meeting. – The preliminary meeting shall be mandatory. The The President shall decide the case within thirty (30) days upon receipt of
Hearing Committee shall set the preliminary meeting date not later than two the decision of the Chancellor.
(2) weeks after receipt of the respondent’s answer or after the expiration of
the period within which the respondent should answer. No motion for reconsideration is allowed.

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(k) Decision by the President in Cases Involving UP System Officials and 2. For less grave offenses
Personnel. – Within thirty (30) days from the receipt of the Committee 1st offense – Community service of 60 hours
report and recommendation/s, the President shall render a decision. 2nd offense – Suspension for one (1) semester to one (1) year
3rd offense – Expulsion
The decision of the President shall be final and executory ten (10) days
after receipt of the copy thereof by the parties; Provided, that in cases 3. For grave offenses
where the corrective measure is expulsion/dismissal, the same shall be 1st offense – Suspension for one (1) academic year to expulsion
automatically appealed to the Board of Regents.
(c) For other UP workers
No motion for reconsideration is allowed. They shall be proceeded against in accordance with the provisions of their
contract with the University.
(l) Appeal to the Board of Regents. – The decision of the President is
appealable to the Board of Regents (BOR) within ten (10) days upon (d) For UP organizations
receipt of the decision. The corrective measures shall range from a minimum of suspension of
privileges and recognition for one semester to a maximum of non-
Only one motion for reconsideration is allowed. recognition as the gravity of the circumstances shall warrant.

Section 22. Corrective Measures. – The corrective measures for light, less In consonance with the transformative values of student discipline, the
grave, and grave offenses are as follows: corrective measure of suspension for one semester or less may be
converted and served for a like period in community service. Community
(a) For teaching or non-teaching personnel service shall include a reasonable period for clinical counseling and
1. For light offenses rehabilitative measures.
1st offense – Reprimand or suspension for one (1) month and one (1)
day to six (6) months Section 23. Additional Corrective Measures. – In addition to the imposable
2nd offense – Fine or suspension for six (6) months and one (1) day to corrective measures, regardless of the number of times the offense is
one (1) year committed, the following corrective measures may be imposed within the period
3rd offense – Dismissal of service of the corrective measure. These include the following, but are not
limited to:
2. For less grave offenses (a) written or oral apology;
1st offense – Suspension for six (6) months and one (1) day to one (1) (b) counseling; and,
year (c) attendance in appropriate or relevant trainings, seminars, and lectures,
2nd offense – Dismissal such as gender sensitivity trainings, or other such similar activities.
3. For grave offenses In determining whether corrective measures are appropriate or necessary, the
1st offense – Dismissal following factors shall be taken into consideration:
(a) nature and circumstances of the act committed;
(b) For students
(b) frequency and severity of the act;
1. For light offenses (c) personal circumstances of the person complained of/ respondent (e.g.,
1st offense – Reprimand or community service not exceeding 30 hours age, maturity, position, or rank)
2nd offense – Suspension not exceeding one (1) semester (d) safety of the parties or community; and,
3rd offense – Expulsion (e) such other relevant factors.

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 The identity of the complainant in the final decision released by the University
These corrective measures may also be adopted in complaints submitted for shall, upon request of the complainant, be under an assumed name; Provided,
disposition under the informal procedure. however, that where the respondent is found not liable for the offense charged,
the name shall also be under an assumed name.
Section 24. Alternative Circumstances. – In the determination of the corrective
measures to be imposed, the following circumstances attendant to the commis- Section 28. Responsible Officials. – The President and the Chancellors shall be
sion of the act shall be considered as alternately mitigating or aggravating: directly responsible for the effective implementation of this Code.
(a) physical illness;
Section 29. Protocols for the Prevention of Sexual Harassment. – The ASH
(b) good faith;
Council shall formulate, disseminate and publish protocols for the prevention of
(c) time and place of act; sexual harassment upon consultation with the UP community. Academic units
(d) official position; may formulate implementing guidelines applicable to their particular situation or
(e) subordinate; context, subject to the review of the ASH Council.
(f) disclosure of confidential information; An anti-sexual harassment protocol with contractors and concessionaires shall
(g) use of government property in the commission of the act; likewise be integrated in contracts entered with the University.
(h) habituality;
(i) employment of means to commit or conceal the act; Section 30. Anti-Sexual Harassment Orientation and Clearance Requirement.–
(j) education; or, All members of the UP community shall undergo an orientation on anti-sexual
harassment, once every three (3) years.
(k) other analogous circumstances.
Anti-sexual harassment orientation and clearance shall henceforth be a component
If the respondent is found guilty of two or more charges or counts, the corrective of student curriculum, personnel actions, such as hiring, tenure and promotion, and
measures to be imposed should be that corresponding to the most serious accreditation of service contractors, and partner entity engagements.
charge or count and the rest shall be considered as aggravating circumstances.
Section 31. Review. – The Chancellor shall call for the review of this Code or
Section 25. Prescriptive Period. – All complaints for sexual harassment shall be parts of it by members of the UP community, if none has been made in ten (10)
filed with the OASH within four (4) years from the commission of the act years. Any member of the UP community, through the Chancellor, may propose
complained of. amendments to the Board of Regents. The amendment, as approved by the
BOR, shall take effect on the first day of the succeeding semester. The UP
Section 26. Institution of Separate Actions. – Nothing in this Code shall preclude community may propose amendments to the Code.
the complainant from instituting a separate criminal or civil action.
Section 32. Repealing Clause. – This Code amends and supersedes the
Section 27. Confidentiality Clause. – All proceedings and records related to the University’s Implementing Rules and Regulations of the Anti-Sexual
case are strictly confidential. For purposes of dissemination of Decisions to Harassment Act of 1995.
pertinent University offices, only the dispositive portion shall be released.
This also amends and supersedes all resolutions and issuances inconsistent
Parties to the case as well as University personnel and students entrusted with with this Code.
duties and functions in connection with the implementation or enforcement of The Chancellors are hereby directed to issue appropriate guidelines and
this Code, are enjoined from disclosing any matters related thereto and to issuances to implement this Code in their respective constituent universities.
respect the individual privacy of all parties during the pendency of the case.
Any person who violates the confidential nature of such records shall be subject Section 33. Effectivity. – This Code shall take effect seven (7) days from
to appropriate disciplinary action. publication in the UP System official publication and website.
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 II. Policies and Guidelines
UPV Guidelines for Student
Organizations and Activities A. Types of Student Organizations
(Approved on the 1019th meeting of the UP Board of Regents Student organizations may be classified according to their scope of membership
held on March 3, 1989) or nature of activities.

I. Background Based on scope of membership, student organizations may be of three kinds:

A. Rationale 1. University Organizations

These are student organizations whose members belong to two or more
The total education of a student is realizable not in the classrooms alone. Other colleges of the university.
venues of development can be found as well as in extra-class endeavors, and
in most educational institutions, these are in the form of student organizations 2. College Organizations
and activities. Through these, experiences are provided by which students learn These are student organizations whose members belong exclusively to one
important values in responsibility and leadership and this can be done through a college.
well-guided program for student organizations and activities. While giving
students greater autonomy in the management of their respective organizations, 3. Class Organizations
a framework by which student activities can be helped to operate needs to be These are organizations whose members belong to academic program
provided to ensure that these are conducive to growth and development. courses.

B. Organizational Structure Based on the nature of their activities, student organizations may be classified
as:
The Student Organization and Activities Program of the University will be under 1. College Student Councils
the over-all coordination and supervision of the UPV Dean of Students*. 2. Publications (e.g. “Pagbutlak”, “Kasanag”, “Accounts”, “Salambaw”)
Matters pertaining to student organizations and activities at the university-wide 3. Interest Groups
level will be handled by the Office of Student Personnel Services, while those at 4. Fraternities and Sororities
the college level in the three U.P. Visayas campuses will be handled by the 5. Chapters/Branches of Recognized National or Regional Organizations
different offices or college committees tasked by the respective College Deans 6. Cultural Performing Groups of the University
for this purpose. 7. Academic-based Organizations

C. Scope of the Guidelines B. Special Provisions for Student Councils and Publications

The UPV Guidelines for Student Organizations and Activities are applicable to The Student Councils and Publications whose Constitutions have been
all types of student organizations. The individual colleges however, may adopt approved by higher University authorities do not have to apply for recognition.
more specific rules for college-based student organizations, as long as these do However, they are covered by the UPV Guidelines for Student Organizations
not run counter to the UPV Guidelines. and Activities.

___________

*UPV Dean of Students is now UPV Director of Student Affairs

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 III. Specific Rules for Student Organizations and Activities B. Rights and Privileges of Recognized Student Organizations

A. Recognition of Student Organizations Recognized student organizations are entitled to the following rights and
privileges:
Student organizations, in order to operate legitimately, have to be recognized by
the University. 1. Use of campus facilities (grounds, classrooms, buildings, et cetera.) and
personnel services, subject to rules and regulations on the use of such,
University organizations are granted recognition by the Office of Student and provided official academic activities are not prejudiced.
Personnel Services* while college organizations are recognized by their 2. Representation, through the UPV Student Council, in standing
respective deans through the college committees assigned for this function. committees which concern student welfare and interest.
Notices of the latter’s recognition are then submitted to the OSPS for
confirmation. For fully recognized student organizations, their officers or members may be
appointed representatives of the University in community activities as requested
The types of recognition that may be granted to student organizations are: or recommended by the Chancellor or his/her representatives.

1. Probationary Recognition C. Limitations of Rights and Privileges

This type of recognition is granted to student organizations applying for the
1. There is one month moratorium on student activities, the period to be
first time or those organizations applying for recognition after being inactive
reckoned from the first day of the integration period. However, within the
for a year or more. These organizations are required to submit reports of
first two weeks of the moratorium, activities may be allowed on a case-to-
their accomplishments as well as the status of their finances, every end of
case basis. No student activity of any kind within the last two weeks will be
the semester. Failure to do so would be counted against the application for
accommodated.
full recognition of the organization.
2. Fraternities and sororities are subject to the following rules:
2. Full Recognition
(a) Freshman students are absolutely banned from joining any fraternity or
This is given to student organizations which have satisfied all requirements
sorority. Any fraternity or sorority which permits or invites freshmen to
during a probationary period, or which have continually maintained good
join any activities shall have its status reversed to probationary
performance while fully recognized. They are required to submit activity and
recognition or, its recognition cancelled.
financial reports at the end of the school year.
(b) Initiation of students, which inflict physical or moral damage, is strictly
prohibited.
Both probationary and fully recognized student organizations are expected to
undertake at least one major activity during the academic year. This major 3. The annual reports of both probationary and fully recognized organizations
activity is in line with the organization’s concern or sphere of interest as are to be submitted two weeks before the start of the final examination
stipulated in their Constitution and By-Laws. An activity is considered major if period during the second semester. Failure to submit the annual report on
participation involves not only members of the sponsoring organization but also time will prevent the President, Secretary, and Treasurer of an organization
other students, UPV faculty members, and staff. Examples are drama from getting clearance from the Office of Student Personnel Services.
presentations, lectures, seminars, sports, etc. Fund-raising activities are not
considered major. 4. Probationary recognition may be withdrawn and full recognition may be
reverted or also withdrawn as the case may be, upon cause and after due
_______________ process. Grounds for withdrawal may be in the form of willful violation of
*The Office of Student Personnel Services (OSPS) is now Office of Student Affairs (OSA) UPV rules and regulations in general, and the UPV guidelines in particular.

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D. The Advisers and Officers of Student Organizations IV. Specific Procedures for Student Activities

1. Qualifications, Duties and Responsibilities of Advisers and Officers A. Applying for Recognition

a) Advisers In applying for recognition, student organizations must submit the following:
1. Copy of Constitution and By-Laws, approval of which is to be attested by
(1) Only faculty members with at least one year teaching experience in the President or Secretary (for new organizations).
U.P. Visayas may be an adviser of any student organization. They 2. Duly approved amendments to their Constitution and By-Laws (for old
should make proper consultations with their respective Division organizations), if applicable.
Chairmen before accepting the advisorship. A non-teaching staff, by 3. Plan of Activities for the year, with tentative schedule.
virtue of his/her special knowledge and expertise in the field of interest 4. Letter of Acceptance from Adviser
of a student organization, may be asked to co-advise. 5. List of Officers, with their respective courses, city and home addresses,
(2) Duties and responsibilities of the adviser are to be embodied in the and telephone numbers when available, and schedule of classes.
Constitution and By-Laws of the organization. His/her responsibility 6. List of Members (at least 15)
extends to both on and off-campus activities. 7. Copy of Grades of Officers in the previous semester.
8. Specimen signature of Officers
(3) The adviser, a more experienced and concerned mentor-elder in the
university, provides advice to the members of the organization not only All the aforementioned documents must be accompanied by a letter of
on how to achieve organizational goals but also on the development of application addressed to the Dean of Students for university organizations and
individual members as responsible and concerned citizens. the College Dean for college organizations. The letter must be signed by the
head of the organization and duly noted by the adviser. After submission of the
b) Officers required documents, the Office of Student Personnel Services or the
(1) The academic qualifications required for the officers are the following: corresponding Office under the College Dean may invite the officers and the
No student with a grade of “INC.”, “4.0”, or “5.0” in the semester adviser(s) of the organization concerned for further enlightenment on their
immediately preceding the term of office may become an officer of a application, as a step in the recognition procedure. College student
Student Council, except when these grades have been completed, organizations submit their application for recognition to the respective College
removed, or re-enrolled and passed during the Summer term. Officers Committees/Offices in charge of student activities. The College Committees/
of all other organizations are required to have a weighted average Offices in turn endorse these to the Office of Student Personnel Services for
grade of “3.0” as certified by their respective College Secretaries. approval or confirmation.
Certifications of Good Moral Standing also need to be presented as
Officers of the organization may undergo a Leadership Training Seminar
qualifications.
administered by the Office of Student Personnel Services. Certificates will
(2) A student may hold the position of President (or its equivalent) in only attest to this attendance.
one organization within any given semester. The officers and
adviser(s) are jointly responsible for the conduct and discipline of the B. Other Activities
organization. Like that of the adviser(s), activities held inside or
outside of the campus are the responsibility of the officers. 1. All reports/papers submitted to the office of Student Personnel Services
must bear the written approval and signature of the adviser. Advisers will be
furnished a copy of all communications from the Office of Student Personnel
Services. The same procedure will be observed by the college organizations
when relating with College Committees/Offices and vice-versa.
98 99
 2. No organization may start an activity except the holding of business 5. Any collection, contribution, proceeds; etc. must be duly receipted or
meetings without prior approval of their recognition and activities by the listed. They are to be accounted within two weeks after the activity. The
Office of Student Personnel Services or by the College Committees and financial report must be submitted to the Office of Student Personnel
Offices concerned. Services or in the case of college organizations, to the Committee/Offices
3. Permits to hold activities are to be filed ten (10) working days before the in-charge of Student Organizations and Activities, and evidence must be
activity if there is a need for equipment and personnel services; seven (7) shown that proceeds have been expended for the approved purpose.
working days before the date of the activity for the use of Little Theater
Note: Additional requirements for recognition, such as the submission of recent pictures,
and the Auditorium, five (5) working days if only for the use of other roofed
are pursuant to Rule VI, Section 5 of the Revised Rules and Regulations
spaces. Use of open spaces must be cleared with the College/School Governing Fraternities, Sororities and Other Student Organizations (Approved at
Official-in-Charge. All forms pass through prescribed channels. Individual the 1091st BOR Meeting, October 24, 1995). And the Rules and Regulations
colleges may prescribe a different period for filing for the use of their Implementing Republic Act No. 8049 (An Act Regulating Hazing and Other Forms
specific facilities. of Initiation Rites in Fraternities, Sororities, and Organizations and Providing
4. The organization shall be held responsible for damage or defacement of Penalties therefor.)
University facilities as well as for orderliness and cleanliness of the
premises during and immediately after the activity.
5. All notices and announcement are to be posted only on specially
designated places.
Notices and announcement must have a clearance from the Office of Revised Rules and Regulations
Student Personnel Services, the Committee/Offices in charge of Student Governing Fraternities, Sororities and
Organizations and Activities in the case of some colleges, or other Other Student Organizations*
appropriate offices.
(Approved at the 1091st BOR Meeting, October 24, 1995)
6. In evening affairs such as dances or cultural presentations which involve
the attendance of a large audience, the organization is advised to provide
Whereas, the University aims to create an environment that promotes
for extra security officers if the need arises.
constructive and meaningful interaction among students, fraternities, sororities
7. All student activities must observe curfew hours established by the school
and other student organizations;
and the local or national government.

C. Finances Whereas, in order to nurture that environment, there is a need for the University
to promulgate and strictly implement policies, guidelines, rules and procedures
1. Expenses for student activities are to be agreed upon by the majority of which are responsive to the dynamics of interaction among fraternities,
the members and approved by the faculty adviser(s). sororities and other student organizations;
2. Student organizations engaging in fund-raising activities should secure
Whereas, existing rules and regulations on the conduct of fraternities, sororities
official permits from the government agencies concerned such as the
and other student organizations have proven inadequate for purposes of
Department of Social Services and Development and the Bureau of
instilling discipline and proper conduct among fraternities, sororities and other
Internal Revenue, in cases where it is necessary.
student organizations;
3. Applications for fund-raising activities must indicate their specific
purposes. Fund-raising for the enjoyment of the organization members _______________
such as parties shall not be allowed.
4. Tickets or their equivalent must be numbered and must bear the signature *The Rules and Regulations on Student Conduct and Discipline (SDT rules) which generally apply
to U.P. students were approved by the Board of Regents at its 876th meeting on September 2,
of duly authorized officers of the organization. 1976 and last amended at its 1051st meeting on June 25, 1992.
100 101
Whereas, the University condemns any and all interactions among fraternities, 2. Physically attacking any other student or official, faculty member, or
sororities and other student organizations which result in violence, thereby employee of the University, or any other person in connection with any
exposing the studentry and the University to harm, physical danger and damage matter relating to fraternities, sororities or other student organizations.
to property; A rumble is a violent confrontation between two or more students
belonging to different fraternities, sororities or other student organizations.
Whereas, the University impresses upon the members of fraternities, sororities
and other student organizations that it condemns the continued existence of the B. Any such member or officer who engages in any form of physical initiation or
culture of violence and finds the presence of erring students on campus hazing resulting in or causing physical injury, as well as the neophyte who
reprehensible; allows himself/herself to be subjected to hazing, shall be expelled, unless
the student concerned agrees to become a witness for the University.
Whereas, there is a need to adopt clear-cut guidelines on the imposition of
penalties, in addition to the definition of possible actionable misconduct by the C. Any such member or officer who commits acts of provocation which result
members of fraternities, sororities and other student organizations in order that in heated confrontation between fraternities, sororities and other student
University authorities may be more effective in dealing with fraternity and other organizations shall be suspended for one (1) year; provided, however, that
student organization-related misconduct, and impress upon the members of in case the provocation results in a rumble, fisticuffs or a physical attack,
fraternities and other student organizations that the University is all out against the erring student shall be expelled from the University.
hooliganism and violence on campus and that it would not tolerate the
continued presence of these erring students on campus; There is sufficient provocation when a person or party excites,
incites or induces another to execute an act; when one irritates or annoys
NOW, THEREFORE, by virtue of the powers vested in the U.P. Board of one with improper or unjust acts, or words or deeds that are vexing.
Regents, the following Rules and Regulations Governing Fraternities, Sororities There is a heated confrontation when, as a result of the immediately
and Other Student Organizations are hereby promulgated: preceding act of sufficient provocation, words are exchanged in a hostile, chal-
lenging, insulting, irritating or annoying manner or conduct between the parties.
Rule I - Actionable Misconduct and Penalties
D. Any such member or officer who exhibits gross or deliberate discourtesy to
These rules shall apply to all fraternities, sororities and other student any University official, faculty member, employee, disciplining authorities or
organizations, regardless of whether or not they are officially recognized by the their agents, in connection with fraternity, sorority and other student
University, and without prejudice to the provisions of Republic Act No. 8094, organization-related incident, shall be suspended for at least one (1) year.
otherwise known as the “Anti-Hazing Law.”
E. Any such member or officer found carrying or possessing within University
Section 1. - Members and officers of fraternities, sororities and other student premises any firearm, molotov bomb, pillbox or other explosives, knife with a
organizations shall be subject to disciplinary action for the following acts and blade longer than two and a half (2 1/2) inches, metal pipe, or any other
shall be penalized as follows: dangerous or deadly weapon, and banned substances enumerated under the
Dangerous Drugs Act (Republic Act No. 6425, as amended) shall be expelled
A. Any such member or officer who commits, or engages in, any of the acts from the University; provided, however, that stones, baseball bats, nightsticks,
specified below shall be expelled from the University whether or not the rattan sticks, or similar wooden instruments, paper cutters, tear gas, scalpels,
acts are committed within or outside University premises: icepicks and other similar objects capable of causing physical injuries shall be
deemed dangerous and deadly weapon if the erring person possesses them in
1. Participating in any rumble, engaging in fisticuffs with, or physically preparation for or immediately before, during, or after an attack, confrontation,
attacking, a member of other fraternities, sororities or other student or rumble; provided, further that possession of such objects by two or more
organizations, or members or officers shall be deemed to be in preparation for an attack, con-
frontation or rumble.
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F. Any such member or officer who willfully fails to comply with summons by I. Any such member or officer who commits any other form of fraternity,
the Vice-Chancellor for Student Affairs or equivalent official in the sorority and other student organization-related misconduct, whether within
autonomous university, the Student Disciplinary Tribunal, Deans or their or outside University premises, which affects the good order and welfare of
representatives for the purposes of investigation and other proceedings the University or which has a negative effect on the discipline, general
conducted in connection with fraternity, sorority, and other student welfare, or the good name of the University, shall be suspended for not less
organization-related misconduct shall be automatically suspended by the than six (6) months but not more than one (1) year.
Chancellor until the person concerned complies therewith; provided, that
such suspension shall not exceed sixty (60) calendar days. In case of a second offense committed under paragraphs C, D, G, H
and I above, the erring students shall be expelled from the University.
G. Any such member or officer who causes damage to University property, or
property of any private person within the University premises, on the Section 2.
occasion of a rumble, hazing, tumultuous affray or any similar disturbance
shall be suspended for at least one (1) year; provided, that, if any death, or A. In case any misconduct defined in the preceding section is committed by
serious or less serious physical injury is caused to another person by two or more members or officers of the fraternities, sororities or student
reason of, or on the occasion of said destruction of property, the erring organizations, and a conspiracy is established, all officers of such
student shall be expelled from the University; provided, further, that if fraternities, sororities or student organizations participating in that
University property is damaged, he/she shall be required to repair the conspiracy shall be expelled from the University.
damage done at his/her expense or to reimburse the University costs
incurred in repairing such damage, and no clearance shall be issued until A conspiracy shall be deemed to exist if concerted action and unity of
such damage is fully compensated by the respondent. purpose is established.

H. Any such member or officer of fraternities or sororities who recruits a B. Where the acts prohibited under this rule is committed by a member,
college freshman or first year student taking a first undergraduate degree officer, or agent of the fraternities, sororities or student organizations who is
shall be suspended for at least one (1) year and the student recruited as not a student of, or even if a student is not currently enrolled in the
well as all officers of the fraternities or sororities concerned shall likewise University, all officers of said fraternities, sororities or student organizations
be suspended for a similar period. shall be suspended for at least one (1) year; provided, that if said acts are
committed by bodyguards, domestics or employees of a member or officer,
The recruitment of two or more college freshmen or first year students, such member or officer and all officers of the fraternities, sororities or
in any manner, shall be taken as evidence of the fraternities or sororities’ student organizations shall be expelled from the University.
policy of recruitment in violation of the foregoing provision; in which case, all,
the officers of the fraternities or sororities concerned shall be suspended for Section 3. - Penalties of suspension shall take effect immediately upon the
at least one (1) year. finality of the decision. A student under suspension shall not be allowed to
enrol, attend classes, take examinations, use University facilities, or graduate
As used in these rules, the term college freshman shall refer to students during the effectivity of the suspension; provided, that, use of University facilities
in the first year of their first undergraduate course as well as any college shall be understood to include using library facilities, residing in residence halls
student who has earned not more than thirty (30) units of academic credits in or dormitories owned by the University, undertaking field work or any other
any baccalaureate or certificate program, but not including graduate academic requirement, entering any academic building, etc.; provided, further,
program, post-baccalaureate program or any non-degree program of the that a student under suspension shall not be allowed to enrol until his/her
University; provided, that a grade of incomplete in any subject or course suspension shall have been fully served, except where the period of his/her
shall not be construed as a unit earned in said subject or course. suspension expires on the last day for late registration.
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The period of suspension shall be counted as part of the academic residency Rule III - Formal Charge
requirement of the student; if for any reason the student was able to take an
examination or submit any academic requirement during the effectivity of Section 1. - No member or officer of a fraternity, sorority or student organization
suspension, such examination or submission shall be considered invalid. shall be formally charged before the SDT unless a preliminary inquiry has been
conducted by any member of the SDT, which must be finished not later than
Notice of suspension shall be immediately furnished to the parents and/or five (5) working days from the date of filing of the complaint; provided, that
guardians of the student and all the colleges and units concerned. All concerned where the misconduct is committed within the premises of a college, it shall be
faculty members shall be immediately notified of the suspension by their the responsibility of the dean concerned to ensure that an appropriate complaint
respective deans, institute/center directors, and department chairpersons, as
is expeditiously filed with the SDT within the same period of five (5) working
the case maybe.
days. In any other case, such responsibility shall lie with the Vice-Chancellor
Notwithstanding the foregoing, nothing in these rules shall preclude the for Student Affairs or the equivalent official in the autonomous university.
disciplining authorities from imposing sanctions including but not limited to
withdrawal of recognition of the fraternities, sororities and other student Section 2. - A fraternity, sorority or student organization member or officer
organizations, under existing University and college rules and regulations. caught in flagrante by the disciplining authorities or any faculty member in the
course of a fraternity, sorority or other student organization-related misconduct
Rule II - Jurisdiction shall be formally charged before the SDT without the need for a preliminary
inquiry.
Section 1. - The Student Disciplinary Tribunal shall be composed of a
Chairperson, who shall be a member of the Integrated Bar of the Philippines, Section 3. - The formal charge shall be served on the student/respondent(s)
two other members, all of whom shall be appointed by the Chancellor for a through the Dean of the college, a copy of which shall be furnished the parents
period of one year chosen from among the academic and administrative and/or guardians of the student-respondent(s).
personnel of the respective autonomous universities, as well as the two other
members, student and parent jurors provided for under Rule IV, Section 4. Rule IV - Prosecution of Cases

Section 2. - The Student Disciplinary Tribunal (SDT) shall have jurisdiction to try Section 1. - Lawyers from the Legal Office of the autonomous university shall
all cases involving fraternity, sorority and other student organization-related represent the University in all proceedings before the SDT. Private lawyers
incidents without prejudice to the summary powers of the disciplining authorities appearing before the SDT shall be under the direct control and supervision of
as provided in these and other existing rules. the University Prosecutor.
The presence of at least a majority of the members shall constitute a quorum for Section 2. - In case no lawyer from the Legal Office is available to act as coun-
the Tribunal to conduct formal investigations of all cases within its jurisdiction.
sel for the University, the Vice-Chancellor for Academic Affairs or the equivalent
The members so appointed shall be entitled to such honorarium, allowance or official in the autonomous university shall deputize any lawyer in the university
benefit as shall be fixed by the President. to act as Counsel. The lawyer so deputized shall report directly to the Chief
Legal Officer of the other autonomous university for instructions on the case.
Section 3. - Unless otherwise superseded by subsequent issuances from the The lawyer so deputized shall be entitled to an honorarium to be fixed by the
appropriate University official, existing student disciplinary tribunals, which shall President.
continue to be under the supervision of the Vice-Chancellor for Student Affairs
or the equivalent official in the autonomous university, shall continue to have Section 3. - No lawyer-employee of the University shall be allowed to defend
jurisdiction over all cases involving fraternities, sororities and other student cases before the SDT, unless the respondents are within the third degree of
organization-related incidents as defined in these rules. affinity or consanguinity.
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Section 4. - For each case investigated pursuant to these revised rules, the Section 6. - The SDT shall not be bound by the technical rules of evidence and may
Student disciplinary Tribunal shall include one student juror and one parent juror conduct summary proceedings through the submission of sworn affidavits, subject
whose names shall be drawn by the Dean of Students or the Vice-Chancellor to cross-examination or clarificatory questions. The failure of a party to present
for Student Affairs from a list of possible student and parent jurors. evidence on the scheduled date shall be deemed a waiver of his/her right to present
such evidence. The failure of a party or his/her counsel to attend the hearings on the
The list of student jurors shall be submitted by the Chairman of the scheduled dates shall not be a ground for postponing said hearings.
University Student Council in the respective autonomous universities to the
Vice-Chancellor for Student Affairs or the equivalent official in the autonomous Section 7. - The filing of the following pleadings and motions is prohibited:*
university, within thirty (30) days from the start of every academic year, provided A. Motion for extension of time to file an answer;
that, the list of students shall be valid until a new one is submitted to the B. Motion to dismiss or to quash, except on the ground of lack of jurisdiction;
Vice-Chancellor for Student Affairs or equivalent official by the next duly elected C. Appeal to higher University authorities on questions of jurisdiction;
Student Council Chairman, and provided, further, that no parent or student D. Appeal to higher University authorities from interlocutory orders;
related by affinity or consanguinity to student respondent(s), or a classmate in E. Motion for bill of particulars;
the current or immediately preceding semester, or a co-member in a fraternity, F. Motion for new trial;
sorority or student organization, shall be allowed to serve as SDT member. G. Motion for reconsideration of SDT rulings and/or resolutions;
H. Motion to reopen the case;
The list of parent jurors shall be submitted by the Vice-Chancellor for I. Demurrer to evidence;
Student Affairs or equivalent official in the autonomous university to the J. Motion for postponement;
Chancellor within the first fifteen (15) days of the school year. K. Reply;
L. Intervention; and
The Chairperson of the Student Council concerned shall make sure that M. Other dilatory motions
the students included in said list shall undertake to serve as student _______________
representatives in the Tribunal upon designation. The Vice-Chancellor for *Section 7 is adopted from Section 19, Revised Rule on Summary Procedure
Student Affairs or equivalent official in the autonomous university shall ensure
the attendance of the parent juror. Both jurors shall sign an undertaking Rule V - Decision and Appeal
regarding their willingness to serve for this purpose.
Section 1. - The SDT shall render decisions within fifteen (15) days from the
The student and parent jurors so appointed shall be counted for time the cases are deemed submitted for resolution.
purposes of determining a quorum. They shall have voting rights in the final
deliberation and resolution of the case only if they have been actually present in Section 2. - Decisions of the SDT imposing the penalty of suspension for a
a majority of the hearings where witnesses were presented and have actively period not exceeding one (1) year shall be final and executory, even pending
participated in the formal investigation of the case. any appeal, while decisions imposing a higher penalty shall not be immediately
executory. In both cases, the respondent may file an appeal to the President
Section 5. - The SDT shall commence the hearing of the case within five (5) through the Chancellor of the autonomous university concerned within ten (10)
days after all parties have been duly furnished copies of the formal charge, and days from receipt by the respondent or counsel of the SDT decision.
the hearings shall continue from day to day until the case is submitted for
Section 3. - The Chancellor shall, within five (5) days from receipt of the appeal,
resolution, which shall not be later than forty-five (45) days after the
endorse said appeal which shall include his recommendations, to the President,
commencement of said hearings.
whose decision shall be final and immediately executory upon receipt of the
decision by the respondent, except in cases of expulsion.
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Section 4. - Decisions imposing the penalty of expulsion may be appealed to 2. When the respondent is found to have employed such means, i.e.,
the Board of Regents within ten (10) days from receipt of the decision by the goons, firearms, and dangerous devices to aid him in committing the acts
respondent, which appeal shall be decided upon during the next regular for which he is charged.
meeting of the Board following the President’s decision.
3. When it is sufficiently established during the formal investigation that the
act was committed with evident premeditation.
Section 5. - In imposing the proper penalty, the SDT shall take into
consideration the following justifying, exempting or aggravating circumstances: 4. When the heated confrontation occurs during a drinking (liquor) session
within University premises and places where its jurisdiction is exercised.
A. Circumstances that may be considered justifying:
1. Self-Defense - When the respondent has shown by clear and convincing Section 6. - Whenever there are justifying, exempting, or aggravating
evidence that there was a previous and immediate unlawful attack or circumstances present and proven during formal investigation, the SDT shall be
aggressive act against the respondent involved, and that such act placed guided as follows:
the respondent in danger for which he/she was forced to commit the act A. The presence of any exempting circumstance will extinguish the liability of
(s) charged and that in doing so, the respondent employed such reason- the respondent.
able means to resist the unprovoked attack, and there was no sufficient B. The presence of any justifying circumstance will serve to decrease the
provocation on the part of the respondent. penalty to that of mere reprimand for a first offense, and to the penalty
2. Defense of Relatives or Strangers - If the respondent committed the act next higher for succeeding offenses.
(s) charged in defense of a spouse, ascendant, descendant or brother or C. Aggravating circumstances shall serve to increase the penalty imposed to
sister and against the aggressor immediately before, during or that next higher in degree.
immediately after the act or aggression being inflicted on the respondent.
Such defense may extend to strangers or third parties within any area Rule VI - Summary Action
subject to University jurisdiction, who are being subjected to acts of
aggression, provided, that the conditions required for in act(s) of self- Section 1. - In case a fraternity, sorority or student organization is involved in a
defense are present. rumble with, or attack against, another fraternity, sorority or student
organization, all officers of the fraternity, sorority or student organization may be
B. Circumstances that may be considered exempting: preventively suspended by the Vice-Chancellor for Student Affairs or the
equivalent official in the autonomous university for a period not exceeding thirty
1. The act(s) for which the respondent is charged occurred during or was (30) calendar days, without prejudice to any other liability under these rules.
precipitated by a moment of temporary insanity or mental lapse as duly
certified to by a competent and qualified psychiatrist. Section 2. - In case of violent physical initiation or hazing resulting in physical
injuries, all officers of the fraternity, sorority or student organization shall be
2. In cases of accident where it is established that (a) respondent was
preventively suspended by the Vice-Chancellor for Student Affairs or the
performing a lawful act with due care; (b) injury is caused by mere
equivalent official in the autonomous university for a period not exceeding thirty
accident; and (c) there must be no fault or intent of causing the injury.
(30) calendar days, without prejudice to any other liability under these rules.
C. Circumstances that may be considered aggravating:
Section 3. - The Order of Preventive Suspension issued by the Vice-Chancellor
1. When the respondent has been previously charged and found guilty of for Student Affairs or the equivalent official in the autonomous university shall
violating any provision of the revised rules, or the rules prior to the be immediately executory, and may be lifted only upon orders of the Chancellor
revised rules. or the President.

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Section 4. - Whenever a rumble or an attack occurs, the heads and other A. When the student is caught in the act of committing any misconduct or
officers of the involved fraternities, sororities and student organizations are prohibited act as defined in these rules in the presence of the Vice-
required to appear without necessity of summons before the Vice-Chancellor for Chancellor for Student Affairs or the equivalent official in the autonomous
Student Affairs or the equivalent official in the autonomous university within university, or the Dean;
twenty-four (24) hours, from the start of the rumble or attack; provided, that B. When the student is about to commit the misconduct or prohibited act as
either or both of the top two (2) ranking officers who fail to appear may be defined in these rules in the presence of the Vice-Chancellor for Student
preventively suspended by the Vice-Chancellor for Student Affairs or the Affairs or the equivalent official in the autonomous university, or the Dean; or
equivalent official in the autonomous university, for not more than thirty (30)
calendar days, without prejudice to any other liability under these rules. C. When the student has just committed the misconduct or prohibited act as
defined in these rules.
Section 5. - Each fraternity, sorority or any other student organization shall,
within fifteen (15) days from the start of every academic year, submit to the When the erring student committed the misconduct or the prohibited act in the
Office of the Vice-Chancellor for Student Affairs or the equivalent office in the premises of the college where he/she belongs, the summary powers herein
autonomous university, a list duly approved, subscribed and sworn to by the top provided shall be exercised by the Dean of the said college; provided, that
three (3) ranking officers thereof, containing the names, addresses, and the where the misconduct or prohibited act is committed in any other place within
telephone numbers, including the recent pictures of all the officers and members University premises, the Vice-Chancellor for Student Affairs or the equivalent
thereof, regardless of whether or not they are in good standing; provided, that official in the autonomous university shall exercise such summary powers.
any change therein must be reported within one (1) week to said office.
Section 4. - The Chancellors of the autonomous universities are hereby
Failure to comply with the foregoing provision despite written notice from the empowered to create their respective student disciplinary tribunals which shall
Vice-Chancellor for Student affairs or the equivalent official in the autonomous operate pursuant to these rules and existing SDT rules.
university, including submission of false information, shall render the fraternities,
sororities or other student organizations concerned liable under Rule I, Section Section 5. - The Office of the Registrar of the autonomous university shall make
1, (I) of these rules. a permanent entry in the transcript of records of all the members and officers of
fraternities, sororities and student organizations regarding their having been
Rule VII - Sundry Provisions suspended/expelled by reason of having been subjected to administrative
disciplinary proceedings under these rules.
Section 1. - All other provisions of the SDT Rules approved by the Board of
Regents at its 876th Meeting on September 2,1976, as amended, which are Section 6. - All existing disciplinary cases against members and officers of
not inconsistent with these rules shall continue to apply in the prosecution of fraternities, sororities and other student organizations pending before SDT as of
administrative disciplinary cases against erring members and officers of the date of approval of these rules shall be investigated or prosecuted, as the case
fraternities, sororities and other student organizations. may be, pursuant to or under such rules that are favorable to the respondent.

Section 2. - The existing summary powers of the Vice-Chancellor for Student Rule VIII - Effectivity
Affairs or the equivalent official in the autonomous university, Deans and other
disciplining authorities shall continue to apply, in so far as they are not Section 1. - These rules and regulations shall take effect upon approval by the
inconsistent with these rules. Board of Regents and thirty (30) days after these are circularized by the
Chancellors of the autonomous universities of the System.
Section 3. - Notwithstanding the summary powers provided under existing SDT ___________
rules, the Vice-Chancellor for Student Affairs or the equivalent official in the Note: As per Memorandum Circular No. 95-11-92 from the Office of the Chancellor, dated
autonomous university, or the Dean concerned may preventively suspend any November 20, 1995, the Revised Rules and Regulations Governing Fraternities,
student for a period not exceeding thirty (30) calendar days in the following Sororities and Other Student Organizations took effect at U. P. Visayas on
circumstances: December 20, 1995.
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 SECTION 3. Notice. No initiation rites, in any form or manner, shall be
Rules and Regulations Implementing conducted by any fraternity, sorority or any other student organization without a
Republic Act No. 8049 prior written notice to the Office of the Vice-Chancellor for Student Affairs,
through the Office of Student Activities (OSA), at least seven (7) days before
(An Act Regulating Hazing and Other Forms of Initiation Rites in Fraternities, the conduct of said initiation.
Sororities, and Organizations and Providing Penalties Therefor)
SECTION 4. Contents of Notice. The notice shall be in writing, addressed to the
Office of Student Affairs, signed by the head and other concerned officers of the
WHEREAS, Republic Act No. 8049 was enacted to regulate hazing and other organization, noted by the faculty adviser, noted by the dean or college secre-
forms of initiation rites in fraternities, sororities, and organizations and to provide tary if the fraternity, sorority or student organization is college based, and shall
penalties therefor; state the following:
A. The period of the initiation activities which shall not exceed three (3) days;
WHEREAS, in the implementation R.A. 8049, there is a need for the University B. The name of the recruits, neophytes, or persons to be subjected to such
of the Philippines to promulgate rules and regulations in order to ensure that activities;
initiation rites are conducted with the least detriment to the physical, C. The date and times of initiation activities;
psychological and academic well being of the student; D. The place of the initiation activities which shall be in the designated area
within UP Visayas Campus;
NOW, THEREFORE, by virtue of the powers vested in the UP Board of E. An undertaking that no physical or psychological violence shall be
Regents, the following Rules and Regulations Implementing Republic Act employed by anybody during such initiation rite; and
No.8049 are hereby promulgated: F. The names, courses and residences of the present set of officers of the
fraternity, sorority or student organization.
Rule I - Rules and Regulation on the
Conduct of Initiation Rites SECTION 5. Action by the OSA Coordinator. The OSA Coordinator shall, upon
receipt of the notice, verify the sufficiency of the same. If the notice is sufficient in
SECTION 1. Coverage. These Rules shall apply to all fraternities, sororities, form and substance, he/she shall so inform the concerned fraternity, sorority or
student organization of this fact and he/she shall recommend to the Vice-
and other student organizations, including but not limited to, academic social
Chancellor for Student Affairs at least two representatives who shall be present
science, academic humanities, academic science and technology,
during the initiation. Otherwise, he/she shall inform the organization of the defects
entrepreneurial business, house councils, political, regional, religious, special in the notice for their correction. A defective notice shall not be deemed compli-
interest, sports and recreation, and socio-civic organizations, the Citizens ance with Sections 3 and 4 hereof. The Coordinator and the Vice Chancellor for
Military Training (CMT), Citizens Army Training (CAT), whether or not officially Student Affairs shall act on the notice within three (3) working days after receipt.
recognized by the University.
SECTION 6. Duration of initiation. The period of initiation activities shall not
SECTION 2. Hazing defined. Hazing is an initiation rite or practice conducted exceed three (3) days. No initiation activity, whatever it is called, shall be
as a prerequisite for admission into membership in a fraternity, sorority or conducted outside the three-day period.
organization, by placing the recruit, neophyte or applicant in some
embarrassing or humiliating situation, such as forcing him/her to do menial, silly, SECTION 7. Place of initiation. The Vice Chancellor for Student Affairs shall
foolish and similar tasks or activities or otherwise subjecting him/her to a designate the place or places within U.P. Visayas Campus where fraternities,
physical or psychological suffering or injury. sororities and other student organizations could conduct initiation activities.

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SECTION 8. School representatives. The Vice Chancellor for Student Affairs, b) When the recruit, neophyte or applicants consents to join but upon
upon the recommendation of the OSA Coordinator, shall assign the adviser and learning that hazing will be committed on his/her person is prevented
co-adviser of the organization, fraternity or sorority, as school representatives from quitting;
who shall be present during the initiation activities. It shall be the c) When the recruit, neophyte or applicant, having undergone hazing, is
representatives’ duty and responsibility to prevent the infliction of physical harm prevented from reporting the unlawful act to his/her parents or
of any kind upon a recruit, neophyte, or applicant. After the initiation activities, guardians, to the proper authorities, or the police authorities, through
the representatives so designated shall separately submit a report to the Vice force, violence threat or intimidation;
Chancellor for Student Affairs as to what transpired. d) When the hazing is committed outside of the school or institution; or
e) When the victim is below twelve (12) years of age at the time of hazing.
Rule II - Actionable Misconduct and Penalties
Without prejudice to the provisions of the Revised Rules and Regulations,
liability, as principal, shall be incurred, among others, by the officers and
SECTION 9. Hazing resulting in injuries, penalized. Members and officers of members and by any other student:
fraternities and other student organizations and students who engage in hazing a) who actually participated in the hazing;
which result in the following shall be penalized under the Revised Rules and b) who planned the hazing, although were not present at the hazing;
Regulations Governing Fraternities, Sororities and other Student Organizations, c) who induced the neophyte to be present at the hazing;
as approved at the 1091st BOR Meeting on October 2, 1995 (the “Revised d) Who were present but did not do anything to prevent the hazing.
Rules and Regulations”):
A. Death, rape, sodomy, or mutilation; The presence of any person during the hazing is prima facie evidence of
B. Insanity, imbecility, impotence, or blindness; participation therein, unless he performed acts to prevent the same.
C. Loss of the use of speech or the power to hear or to smell, loss of an eye, a
hand, a foot, an arm or a leg, or loss of the use of any such member, or SECTION 10. Other Forms of Misconduct. All the officers if the fraternities,
incapacity for the activity or work in which he/she was habitually engaged; sororities and other duly recognized student organizations shall be subject to
disciplinary action for the following acts shall be penalized as follows:
D. Deformity, or loss of any part of his/her body, or loss of the use thereof, or
illness or incapacity for the performance of the activity or work in which he/ A. Conducting hazing or initiation rites, whatever it is called, without submitting
she was habitually engaged for a period of more than ninety (90) days; the notice required by Sections 3 and 4 hereof, suspension of six (6) months
E. Illness or incapacity for the performance of the activity or work in which he/ for the first offense and one (1) year for the second and succeeding offenses.
she was habitually engaged for more than thirty (30) days; B. Conducting hazing or initiation rites, whatever it is called, for a period of
more than three (3) days, suspension of six (6) months for the first offense
F. Illness or incapacity for the performance of the activity or work in which he/ and one (1) year for the second and succeeding offenses.
she was habitually engaged for ten (10) days or more, or that the injury C. Conducting hazing or initiation rites, whatever it is called, in a place other
sustained shall require medical attendance for the same period; than that designated suspension of six (6) months for the first offense and
G. Illness or incapacity for the performance of the activity or work in which he/ one (1) year for the second and succeeding offenses.
she was habitually engaged from one (1) to nine (9) days, or that the injury D. Conducting hazing or initiation rites, whatever it is called, on a date and
sustained shall require medical attendance for the same period; time different from that reported under section 4 (c), suspension of six (6)
H. Physical injuries which did not prevent the victim from engaging in his/her months for the first offense and one (1) year for the second and
habitual activity or work nor required medical attendance; the following shall succeeding offenses.
constitute aggravating circumstances: E. Initiating recruits, neopythes, or persons not listed as required by Section 4
a) When the recruitment is accompanied by force, violence, threat, (b) hereof, suspension of six (6) months for the first offense and one (1)
intimidation, or deceit on the person of the recruit who refuses to join; year for the second and succeeding offenses.

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F. Anyone who, by force, violence, threat, intimidation, deceit, concealment, or SECTION 14. Continuing Applicability of SDT Rules - All other provision of
misrepresentation, obstructs, impedes, prevents or prohibits the the SDT Rules - All provisions of the SDT Rules approved by the Board of
representatives designated by the Vice Chancellor for Student Affairs from Regents at its 867th Meeting not inconsistent with these Rules shall continue
observing the initiation, suspension for six (6) months for the first offense to apply in the prosecution of administrative disciplinary cases against erring
and one (1) year for the second and succeeding offenses. members and officers of fraternities, sororities and other student
organizations.
If the hazing or initiation rite or activity is conducted by fraternities, sororities, or
student organizations not duly recognized or whose recognition has been SECTION 15. Existing Summary Powers of University officials - The existing
withdrawn or suspended, liability shall be incurred by the individuals who summary powers of the Vice-Chancellor for Student Affairs, heads of Regional
conducted such hazing or initiation rite or activity. Units of UP Diliman, and other disciplining university authorities shall continue
to apply, in so far as they are not inconsistent with these rules.
The penalty imposed on individual officers and members is without prejudice to
any other administrative sanction, such as suspension or withdrawal of recognition SECTION 16. Existing disciplinary cases – All existing disciplinary cases
that may be imposed on the fraternity, sorority or student organization. against members and officers of fraternities, sororities and other student
organizations pending before the SDT as of the approval of these Rules shall
SECTION 11. Appeals. Appeals shall be made in accordance with the provi- be investigated pursuant to the SDT Rules so far as they may be favorable to
sions of the Revised Rules and Regulations. respondents.
SECTION 12. Liability of faculty adviser, faculty members and other U.P official Rule IV - Effectivity
or employee.
A. A faculty adviser, co-adviser and any other personnel appointed in their SECTION 17. Effectivity – These Rules and Regulations shall take effect upon
behalf as school representative who fail to perform their duty and responsi- approval by the BOR and seven (7) days after circularization by the Chancellor
bility as stated in Section 8 hereof or who fail to take any action to prevent a of the Autonomous University and publication in the Philippine Collegian.
violation of Section 9 hereof, shall be liable for gross neglect of duty.
NOTA BENE
B. Faculty members and other U.P. officials or employees who are present
during the hazing, or who consent thereto, or who have actual knowledge Pending the IRR of the new law on Anti-hazing or Republic Act No. 11053, also
thereof, but failed to take any action to prevent the violation of Section 9 known as the Anti-Hazing Act of 2018, please be informed that RA11053
shall be liable for gross misconduct. amended portions of RA 8049 (The Old Anti-hazing Law). The following are the
highlights of the RA 11053:
Rule III - Sundry Provisions
• Definition of Hazing, to include acts that result in physical or psychological
Section 13. Applicability of the Revised Rules and Regulations Governing suffering, harm, or injury inflicted on a recruit, neophyte, applicant, or
Fraternities and Other Student Organizations- All provisions of the Revised Rule member as part of initiation or requirement or continuing membership in a
and Regulations not inconsistent with these Rules shall apply in the prosecution fraternity, sorority, or organization (Sec. 2a).
of administrative disciplinary cases against erring members and officers of
fraternities, sororities, and other student organizations. • Definition of an Organization, which is expanded to include but not limited to
any club, association, group, fraternity, or sorority (Sec. 2c).

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• Promulgation of procedures to regulate school-based initiation, which requires UP Privacy Notice for Students
a written application (must be submitted seven (7) days before initiation),
information on participants and the event, an undertaking that no harm will be
done, guarantee that initiation shall not to last more than three (3) days, and Policy
posting (i.e. in bulletin boards, offices) of the said application (Sec. 4).
To exercise and safeguard academic freedom and uphold your right to
• Formulation of Guidelines to approval of University-based initiation, to be quality education, the University of the Philippines needs to process your
promulgated within 60 days after approval of the Act [Act was approved 29 personal and sensitive personal information—that is, information that identifies
June 2018] (Sec. 4). you as an individual.

• University Representation during approved initiation rites (Sec. 5). UP is committed to comply with the Philippine Data Privacy Act of 2012
(DPA) [Link] in
• Mandatory registration for fraternities, sororities, and organizations, with University order to protect your right to data privacy.
students as members, before they conduct activities in the school (Sec. 6).
This notice explains in general terms the purpose and legal basis for
• Qualification of the Fraternity, Sorority, and Organization Adviser [must be a the processing of the typical or usual examples of personal and sensitive
faculty member] and his/her responsibilities during initiation [i.e. monitor personal information that UP collects from students like you, the measures in
activities, presumed consent when unlawful act is committed] (Sec. 7). place to protect your data privacy and the rights that you may exercise in
relation to such information. Please note that this document does not contain an
• Responsibilities of the University, to include (a) information dissemination to exhaustive list of all of UP’s processing systems as well as the purpose and
students and parents about hazing, and (b) orientation to fraternities, sororities, legal basis for processing.
and organizations at the start of the semester (Sec. 8).
Under the DPA, personal information may be processed (e.g. collected,
• Penalties, to cover those who participated in hazing, planned the hazing, cooperated used, stored, disclosed, etc.) with the consent of the data subject, pursuant to a
with the hazing, concealment of hazing, and obstructing investigation (Sec. 14). contract with the data subject; when it is necessary in order for UP to comply
with a legal obligation; to protect your vitally important interests including life
• Penalties on the University, when no authorized representative was present and health; respond to a national emergency, public order, and safety; fulfill the
during the initiation rites or have failed to act on the case (Sec. 14). functions of public authority or pursuant to the legitimate interests of the
University or a third party; except where such interests are overridden by your
• Reflection of conviction by final judgment in the scholastic record of the person fundamental rights.
convicted, regardless when the judgment of conviction has become final (Sec. 14).
Sensitive personal information (e.g. confidential educational records,
Reference age/birthdate, civil status, health, religious affiliation etc.) on the other hand may
be processed with the consent of the data subject, when such is allowed by
Republic Act No. 11053 An Act Prohibiting Hazing and Other Forms of Initiation laws and regulations, such regulatory enactments provide for the protection of
Rites of Fraternities, Sororities, and Other Organizations, and Providing such information, and the consent of the data subject is not required for such
Penalties for Violations thereof, amending for the purpose Republic Act No. law or regulation. For example, under the Education Act of 1982, parents have
8049 entitled “An Act Regulating Hazing and Other Forms of Initiation Rites of the right to access the educational records of children who are under their
Fraternities, Sororities, and Other Organizations, and Providing Penalties parental responsibility. Processing may also be done when needed to protect
therefor.” Approved 29 June 2018. the life and health of the data subject or another person, and the data subject is
unable to legally or physically express consent; in the case of medical
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treatment; or needed for the protection of lawful rights and interests of natural or In the case of students who were admitted through the UPCAT, you
legal persons in court proceedings; and for the establishment, exercise or also provided the highest educational attainment and occupation of your
defense of legal claims; or where provided to government or public authority. parents as well as your family’s annual household income. UP processed that
information along with your permanent address and other information (e.g.
The term UP/University/us refers to the University of the Philippines grades) as the selection of campus qualifiers also considers socioeconomic and
System and Constituent University (CU) offices. geographic factors as explained in the UPCAT Bulletin. Such processing is
pursuant to Section 9 of RA 9500 which requires UP to take affirmative steps to
The term you/your refers to all students of the University of the enhance the access of disadvantaged students to the University’s programs
Philippines System, as well as those seeking to be admitted to the University and services.
(except for those seeking admission through the UPCAT who are covered by
the UP Privacy Notice for UPCAT applicants) and, where the context so Non-Filipino citizens seeking admission to the University are required to
indicates, in the case of minors, their parents or guardians who also sign provide personal and sensitive personal information in order for UP to ascertain
registration related and other forms that students fill out, such as leave of that their admission and enrollment is allowed under applicable Philippine laws,
absence and scholarship application forms. rules and regulations, and University rules and procedures.

Personal Information Collected from Students, and the Purpose In order for UP to exercise its right to academic freedom and to uphold
and Legal Basis for Collecting this Information academic standards under its Charter it processes the educational records and
other personal information provided by prospective students to determine their
Various UP offices collect your personal information through paper- eligibility to enroll.
based and online processing systems. UP may likewise collect publicly
available information about you. Some application forms require you to provide UP processes your personal and sensitive personal information, in the
a photograph. In some instances, your image is captured by UP’s closed-circuit course of fulfilling its obligation, to provide you quality education by exercising
television (CCTV) cameras, or when UP documents, records, broadcasts its right to academic freedom, and upholding academic standards, when the
(including live streaming), or publishes University activities or events. University’s duly authorized personnel process your enrollment; evaluate the
work that you submit in fulfillment of your academic requirements and give you
When you applied for admission to UP you provided us, through the grades; act on your applications for change of matriculation, dropping, leave of
forms you submitted and signed (and in the case of minors that your parents/ absence and the like; determine your academic progress and compliance with
guardians also signed), among others, your name, sex assigned at birth, date the University’s retention and other rules; evaluate and recommend you for
and place of birth, civil status, citizenship, your photograph, information about graduation; act on appeals on such matters; and, in the event you are qualified
your family (names of your parents, their citizenship, civil status ), your under the rules, recommend that you be awarded honors upon your graduation.
signature and other personal information that we use, along with other
documents you provide us (e.g. information contained in educational records) to Aside from sensitive personal information in the form of grades, you
be able to verify your identity in the course of determining your eligibility to also provide UP with health information as part of the admission and registration
enroll in UP. We required you to attest that the information that you provided us processes so that the University may determine your physical fitness to enroll;
is true and correct as we also use the information in order to prevent the and be able to provide you with the proper care when you avail of UP’s health
commission of fraud. Such processing is necessary for compliance with our services; or in case of an emergency; or in compliance with University rules that
legal obligation as a publicly funded University and to uphold our legitimate are meant to uphold academic standards (e.g., submission of medical
interest as an educational institution as well as that of taxpayers. When you certificates in order for your absences to be excused, for you to drop a subject,
provide UP with the personal and sensitive personal information of third parties go on leave of absence, or justify underloading in an appeal to graduate with
you warrant that you have obtained their consent for UP to process their honors, etc.).
information.
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 UP processes information regarding your religious affiliation in the Your personal and sensitive personal information may also be
course of verifying your identity (e.g. offices match information in your birth processed in order for UP to provide you with services, such as the issuance of
certificate and school records provided to us etc.) to conduct research to see to your ID card, stickers or gate passes, library, dormitory, health , counseling and
it that we uphold the principle of democratic access; and that, as a non- guidance services and the like; facilitate the processing of applications for
sectarian institution, we do not discriminate on the basis of religious creed; and insurance and insurance claims; determine whether the student organization or
to uphold your right to freedom of religion(e.g. by providing you with services association to which you belong may be recognized and given access to
that are consistent with your beliefs in relation to your health needs and food University services, etc., to enable your participation in student elections,
preparation, etc.). exchange programs, internships, training programs, conferences, etc.;
administer scholarships, grants and other forms of assistance, pursuant to UP’s
The University may process your personal and sensitive personal contractual or legal obligations; or to protect your vitally important interests.
information in order to compile statistics and conduct research, subject to the
provisions of the DPA and applicable research ethics guidelines, in order to CCTVs and other security measures which may involve the processing
carry out its mandate as the National University. of your personal information are intended to protect your vitally important
interests, for public order and safety, and pursuant to the University’s and the
Contact information is processed by UP in order to be able to public’s legitimate interests. UP processes personal and sensitive personal
communicate effectively with you, and to enable us to contact your family or information in order to comply with its duty as an academic institution to
other people you identify, in the case of an emergency. For example, UP offices exercise due diligence to prevent harm or injury to you or others.
or your teachers may use the information generated by the applicable
registration system in order to contact you via email or via a messaging system You may also be required to present your UP ID when you avail of
University services, or when you request documents containing your personal
for class related and other academic matters, as well as UP related activities
and sensitive personal information.
and information. UP may also contact you in order to solicit your consent to
participate in academic or non- commercial research. If you request such information through a representative, UP will
require that you provide a letter of authorization specifying the information or
In some instances, because UP is aware that not all students have
document requested, the purpose(s) for which the same will be used, and the
access to the Internet at all times, or that you may have failed to update email
presentation of your UP ID or other valid government-issued identification card
or contact details, UP may inform you of the need to contact certain UP offices, (GIID), as well the GIID of your duly authorized representative, in order for UP
or to submit certain requirements by a certain date, or otherwise disseminate to see to it that fraud is prevented, and your right to data privacy is upheld.
information that you need to know by posting your name or other relevant
personal information on UP bulletin boards. In the case of email UP will process your name, student number and photograph in order to
correspondence, your email address may be disclosed to other members of the issue your UP radio-frequency enabled identification (RFID). A unique,
class so that other students to whom you may have disclosed your new email randomly generated number, as well as your student number, will be encoded
address, or other contact details, will be able to relay email messages to you. in the RFID tag or chip of your UP ID such that these will be the only
information that can be read by a compatible RFID reader.
UP processes personal and sensitive personal information, and, in
particular, financial information related to your studies, in order to administer UP, using its RFID readers, will process the abovementioned
State-funded and privately financed scholarships, as well as grants or other information when you tap or wave your UP ID card in close proximity to such
forms of assistance, pursuant to its contractual or legal obligations as part of the readers in order to:
University’s legitimate interests and that of taxpayers, as well as relevant third a. regulate access to libraries and other University buildings in order to
parties, such as donors or sponsors. supplement other existing security measures in place;

124 125
 b. provide you with RFID enabled services in UP offices where these are b. submission of information required by the UNIFAST Board and the
applicable or available; and Commission on Higher Education in order to implement the Universal
c. provide benefits to qualified students pursuant to the UP Charter and Access to Quality Tertiary Education Act of 2017 (RA 10931) http://
relevant internal rules. [Link]/2017/08/03/republic-act-no-10931/) and the
UNIFAST Act (RA 10687) [Link]
UP has a legitimate interest in securing the UP community, its buildings republic-act-no-10687/;
and other assets and adopting means in order to provide services in a more
c. disclosure of information to the proper bodies to enable you to take
efficient manner. UP is also required under its Charter to adopt measures in
licensure, board, bar examinations and the like;
order to provide democratic access to its services. Rest assured that the
University will process the above UP RFID information only for legitimate d. information sharing with the UP Alumni Association in order for UP to
purposes, and for such periods allowed by the DPA and other applicable laws. comply with its mandate under the UP Charter.
UP has adopted appropriate measures to safeguard your right to data privacy e. disclosure of your personal and/or sensitive personal information to relevant
over your abovementioned information. third parties in order for UP to respond to an emergency and comply with its
duty to exercise due diligence to prevent harm or injury to you and/or others;
The University provides for the secure processing and, when applicable, f. disclosure of your personal and/or sensitive personal information in
secure archival of the educational record and other relevant personal compliance with University policies, rules and processes adopted pursuant
information of its students that are needed to verify their identity so that UP will to the UP Charter, or with your consent, in order to uphold or promote your
be able to provide the proper transcripts, certifications, and other documents interest and/or the principle of transparency, promote the legitimate
that current or former students or alumni may request as required by the interests of the University or third parties, such as in relation to the
Education Act of 1982, and comply with obligations to the UP Alumni processing of applications for leave of absence; the conduct of student
Association under the UP Charter and University rules, as well as for historical elections (e.g. posting of list of candidates and results); disclosures
and research purposes as permitted by law. The relevant application forms and contained in the minutes of University bodies such as the Board of
supporting documents submitted by those who are not qualified to enroll in UP, Regents in connection with graduation, student discipline, and the like;
including those who are not accepted as shiftees or transferees, as well as g. providing information pursuant to the provisions of the Data Privacy Act or
qualified applicants who do not thereafter enroll in UP are securely disposed of other applicable laws, and lawful orders or processes issued by government
within a reasonable period of time as determined by the University pursuant to
agencies, courts, and law enforcement agencies.
applicable laws and regulations.
h. disclosures to enable UP to participate in university ranking exercises and
Instances When Your Relevant Personal and/or Sensitive other similar activities;
Personal Information May Be Disclosed by up to Third Parties i. sharing personal and sensitive personal information with your parent(s)/
and the Purpose/s and Legal\Basis for Such Disclosures guardian/spouse, or other next of kin, in order to promote your best
interests as required by law, or when necessary in order for the University to
The University will disclose or share your relevant personal and/or respond to an emergency, uphold your vitally important interests, or to
sensitive personal information to third parties in order to carry out its mandate prevent harm to you and/or others, or with your consent;
as an academic institution, comply with legal obligations, perform its contractual j. disclosures for your benefit, or in support of your interests, such as those
obligations to you, promote and protect your interests, and in order to pursue its intended to enable you to participate in exchange programs, conferences,
legitimate interests or that of a third party. UP discloses such information when trainings and the like, academic, athletic and other similar competitions or
required or allowed by law, or with your consent. Examples of these include: events; to apply for, receive and comply with terms and conditions of
a. posting the list of students qualified to enroll in UP as well as waitlisted scholarships, grants and other forms of assistance; to be granted Civil
applicants online or on bulletin boards pursuant to its functions under its Service eligibility based on Latin honors under PD 907 or in relation to
Charter, and for transparency in the admissions process; internship, employment or other career opportunities with your consent;
126 127
k. disclosures to recognize your achievements such as through the publication From time to time UP posts information on relevant sites and sends
and distribution of the commencement program, and other materials emails that explain how you can secure and maintain the confidentiality of your
containing the names of graduates, their respective courses/certificates and personal information.
honors received, or sharing of relevant information with honor societies or
entities that confer awards with your consent; UP System and CU offices are permitted by the DPA and other laws to
l. information that we share with third parties who process your information in share information with each other for the purpose of carrying out the mandate of
order to provide products or services to you or UP (e.g. cloud service provid- UP pursuant to the Constitution, its Charter and other applicable laws. For
ers) for registration systems that contain your enrollment information and instance, the UP System Office of Admissions transmits or shares your relevant
grades, email providers, entities that provide insurance, process your UP ID information to the proper CU Registrar. Registrars disclose or share information
and the like for which we require your consent. Unless your consent is given, required by System officials or offices such as the Board of Regents, the UP
it will not be possible for such products or services to be provided to you; President, the Executive Vice President, the Vice Presidents, the Secretary of
m. in the exercise of the sound discretion of UP pursuant to its mandate as a the University, or the Office of Alumni Relations, to carry out their respective
research university we may share your name, email, and other relevant functions. Rest assured that UP officials and personnel in such offices are
personal information, with your consent, with researchers conducting allowed to process your personal and sensitive personal information only when
academic or non-commercial research who have put in place applicable such processing is part of their official duties. This is enforced in the case of ICT
measures required by ethical guidelines and the DPA to uphold your privacy -based processing systems (e.g. SAIS, CRS etc.) by assigning access to
so that they can solicit your consent to participate in research; modules (e.g. to give grades, enlist, give advice, or tag students as ineligible,
n. news or feature articles about your achievements, awards received, etc.) based on the official functions of said UP personnel.
research and public service activities and the like in University publications,
websites or social media posts, disclosures that the University may make in Access to and Correction of Your Personal and Sensitive Personal
the exercise of its sound discretion in response to inquiries from the press, Information and Your Rights under the DPA
or press releases and other similar disclosures for journalistic purposes, as
allowed by the DPA, or with your consent; You have the right to access personal and sensitive personal
o. publishing, broadcasting or live streaming of University activities or events information being processed by UP about you. You may access your personal
pursuant to the legitimate interests of the University and third parties or for and sensitive personal information, for instance, through UP’s information
journalistic purposes, as allowed by the DPA; systems such as SAIS or CRS or request documents from relevant offices (e.g.
p. other instances analogous to the foregoing. the University Registrar or your College Secretary). In order for UP to see to it
that your personal and sensitive personal information are disclosed only to you,
Where applicable, UP will take reasonable steps to require third parties these offices will require the presentation of your UP ID or other documents that
who receive your information to uphold your right to data privacy. will enable UP to verify your identity. In case you process or request documents
through a representative, in order to protect your privacy, UP requires you to
How UP Protects Your Personal Information provide a letter of authorization specifying the purpose for the request of
documents or the processing of information, and your UP ID or other valid
Even prior to the effectivity of the DPA, UP put in place physical, government-issued ID (GIID), as well as the valid GIID of your representative.
organizational and technical measures to protect your right to privacy and is
committed to reviewing and improving the same, so as to be able to comply, As mentioned above, UP requires you to provide correct information. In
among others, with its obligations under the applicable provisions of the the event that your information needs to be updated please follow the
Education Act of 1982, which require us to keep your educational records instructions found in the relevant website, or kindly get in touch with the proper
confidential. You may wish, for instance, to read UP’s Acceptable Use Policy for University office(s). Please note that the correction of grades is subject to
Information Technology (IT) Resources (AUP). University rules and procedures.

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 Aside from the right to access and correct your personal data, you have Revisions to the Privacy Notice and Queries Regarding Data Privacy
the following rights subject to the conditions and limitations provided under the
DPA and other applicable laws and regulations:
The previous privacy notices issued for the 1st and 2nd semesters/
a. The right to be informed about the processing of your personal data
trimester 2018-19 have been revised. This amended notice will take effect on
through this and other applicable privacy notices.
27 August 2019.
b. The right to object to the processing of your personal data, to suspend,
withdraw or order the blocking, removal or destruction thereof from our
Queries Regarding Data Privacy
filing system. Kindly note however that, as mentioned above, there are
various instances when the processing of personal data you have
We encourage you to visit this site from time to time to see any further
provided is necessary for us to comply with UP’s mandate, statutory and
updates regarding this privacy notice. We will alert you regarding changes to
regulatory requirements, or is processed using a lawful basis other than
this notice through this site.
consent. In the case of your UP ID it is your duty to immediately report
the loss of such card to your University Registrar and the UP ITDC so
If you have any Data Privacy queries or concerns as it relates to your student
that UP can prevent the unauthorized use of the same.
records you may contact the UP Visayas Data Protection Officer through the
c. The right to receive, pursuant to a valid decision, damages due to the
following:
inaccurate, incomplete, outdated, false, unlawfully obtained, or
unauthorized use of personal data, taking into account any violation of a. Via post
your rights and freedoms as a data subject and c/o Office of the Chancellor:
d. The right to lodge a complaint before the National Privacy Commission University of the Philippines Visayas
provided that you first exhaust administrative remedies by filing a request Miagao, Iloilo, Philippines
with the proper offices or a complaint with the proper DPO through the
email address indicated below regarding the processing of your b. Through the following landlines:
information, or the handling of your requests for access, correction, Phone +63 33 315 9378; +63 33 315 9632 local 102
blocking of the processing of your personal data and the like.
c. Through email:
[Link]@[Link]
How We Obtain Your Consent and How You
Can Withdraw Consent
For queries, comments or suggestions regarding this System-wide
privacy notice, please contact the University of the Philippines System Data
UP obtains your consent for the processing of your personal and sensitive
Protection Officer through the following:
personal information pursuant to this privacy notice by asking you to sign the
relevant form. If you are a minor, we will require your parent or guardian to sign a. Via post:
the proper form. If you wish to withdraw consent, kindly write or send an email to c/o the Office of the President
your University Registrar at (please insert applicable email address) and identify 2F North Wing Quezon Hall
the processing activity for which you are withdrawing consent. Please attach a (Admin Building) University Avenue,
copy of your UP ID so that the Registrar will be able to verify your identity. Note UP Diliman, Quezon City 1101 Philippines
that consent may be withdrawn only for a processing activity/ies for which consent
is the only applicable lawful ground for such processing. Kindly await your b. Through the following landlines:
Registrar’s action regarding your request. Rest assured that once your Registrar Phone | (632) 9280110; (632) 9818500 loc. 2521
confirms that you have validly withdrawn consent for a processing activity/ies the
same shall be effective unless you thereafter send a letter or email to the Registrar c. Through email:
with a copy of your ID that you are consenting to such processing activity/ies. dpo@[Link]

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 UPV Directives on COVID-19 UPV Directives on COVID-19

1. UPV Guidelines and Protocols on COVID 19 5. Information and Advisory on the UPV COVID-19 Situation
(Memo No. 2020-03-037, dated March 13, 2020) (Memorandum No. RPB 2020-08-098, dated August 27, 2020)
• cancellation of activities not crucial to personal or the university’s welfare a. Immediate and General Responses Taken by the UPV Administration
• suspension of fora, field trips, seminars, and conferences • mandatory Work From Home Arrangement (WFH) of 60% of the time or
• use of teleconferencing or chat rooms for group meetings equivalent to 3 days per workweek recommended for personnel with
• disinfection of offices before going home comorbidities and vulnerabilities as defined in the DOH protocols
• avoidance of crowded places; observance of physical distancing, hand hygiene • early departure for employees
• declaration of a mandatory “UPV Sanitation Day” every first working day of the week
and cough etiquette
• advice for dorm residents to report to the staff on duty any symptoms of flu b. Specific protocols for Scenario 2 - when infection is within the UPV
• suspension of transient accommodation, group gatherings in the dorm Community
• designation of entrance/exit gates: Box 1 (Miagao campus) and Infante Gate (Iloilo • referral system – referring an employee suspected to be infected with COVID 19
City campus) to the HSU for instructions and referral to the DOH accredited quarantine facility.
• mandatory observance of safety protocols upon entrance to the university • suspension of office work – automatic suspension of transactions in office where
the employee is stationed
2. Work Guidelines for Administrative Offices and Facilities Arrangements • automatic work from home (WFH) arrangement - full WFH arrangement for the

during Post ECQ Period (Memo No. RPB 2020-05-058, dated May 15, 2020) entire duration of the quarantine period with monitoring by the Office of the Vice-
Chancellor for Administration.
• single entry/exit gates: Miagao campus - Box 1; Iloilo City campus – Delgado gate • return to work - mandatory examination by the HSU medical team upon return
• “No Mask No Entry” policy to work for issuance of certification that the employee is COVID free
• mandatory passing through disinfectant mats/foot baths, thermal scan, hand- • constitution of Contact Tracing Team under the supervision of the HSU
washing, registration, and vehicle check upon entrance to the university c. Specific Protocols for Scenario 3 – when there are selective community
• mandatory hand washing/disinfection upon entry to buildings and offices lockdowns and closures.
• mandatory wearing of face masks while inside the offices and during transactions • recognition of the supremacy of the LGU’s declaration of a lockdown over the
university work arrangements
Office and Classroom Safety and Protection Arrangements: • allowing employees residing in the restricted areas to work from home (WFH)
• daily cleaning and sanitation of classrooms, offices, cafeteria, study areas and until the lockdown is lifted.
the like • requiring employees to report to the HSU for examination and for certification
• rearrangement of classrooms, cafeterias, and libraries for physical distancing that they are COVID free.
• minimized use of air conditioning units and opening of windows to allow fresh
air to circulate inside the offices and classrooms 6. Protocols/Standard Procedures should there be COVID 19 Suspects with-
• installation of transparent table barriers in offices where frequent face-to-face in UPV Offices and UPV Staff Housing (Memorandum No. RPB 2020-09-
transactions and interactions are made. 101, dated September 3, 2020)
• immediate reporting of the COVID 19 suspect by the head of unit to HSU for
• preference for online transactions
contact tracing and history taking
• contact tracing and commitment of the employee to a quarantine facility
3. Designation of the first Working Day of the Week as Sanitation Day
• authorization from the Office of the Chancellor for the temporary closure of the employee's
(Memorandum No. RPB 2020-08-089, dated August 11, 2020) office (Only offices with approval from the said office are allowed localized closure.)
• observance of protocol upon return to work
4. Mandatory Use of Face Shield Inside the Campus in Addition to Wearing • for suspects in the UPV Staff Housing - the concerned resident should immediately
of Face Masks (Memorandum No. RPB 2020-08-099, dated August 27, 2020) get in touch with HSU for proper contact tracing.
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Memorandum Memorandum

134 135
Memorandum Advisory

136 137
 (Miagao Campus)

CM Building
College of Arts and Sciences

(Iloilo City Campus)

Tomas Fonacier Building

College of Management

138
Villadolid Hall

Ocean Sciences

(Miagao Campus)
(Miagao Campus)

UPVTC AS Building
New SoTech Building
School of Technology

UPV Tacloban College

(Tacloban City Campus)
College of Fisheries and

Organizational Charts

OFFICE OF STUDENT AFFAIRS

PROF. AGUSTIN G. HUYONG

DIRECTOR
139

MARILOU H. JOVER
SDT Administrative Officer

MARVIN M. MURATA
Administrative Staff

Guidance and Counseling Scholarship and Financial Student Organization and Residential Services Unit
Services Unit Assistance Unit Activities Unit MARISSA F. PASCASIO
JUVY T. JANEO MARITES E. GEONANGA DR. REY CARLO T. GONZALES Coordinator
OIC-Coordinator Scholarship Affairs Officer Coordinator
 GUIDANCE AND COUNSELING SCHOLARSHIP AND FINANCIAL
SERVICES UNIT (GCSU) ASSISTANCE UNIT (SFAU)

STUDENT ORGANIZATION
AND ACTIVITIES (SOA) UNIT
Guidance and Counseling Services Unit
JUVY T. JANEO Scholarships and Financial Assistance Unit
Officer-In-Charge, Coordinator MARITES E. GEONANGA
Scholarship Affairs Officer
Miagao GUIDANCE SPECIALISTS Iloilo City
ADMINISTRATIVE ASSISTANTS
140

Student Organization and

Activities Unit
TERESA S. HORTILLO JUVY T. JANEO DR. REY CARLO T. GONZALES
CFOS/CAS CM
Coordinator
REYNA T. LIMA AMALIA N. AARON
SOA ASSISTANT Socialized Tuition Scholarships
Share Loan

ADMINISTRATIVE AIDES

PAULA KHRYSS P. USHIYAMA

UP High School
CAS

MICHELLE G. MAGALLANES
Technical Staff (Job Hire)

MYKO ANDREA E. EMBUTIN RICH GIRL S. MUYCO

Student Assistantship Socialized Tuition & Other
ANNIE A. MANZANO DOST Scholarship Financial Related Assistance
SOTECH/CAS Iloilo City campus

RESIDENCE SERVICES UNIT

(RSU)

Residential Services Unit

MARISSA F. PASCASIO
Coordinator

DORMITORY MANAGERS
141

MARISSA F. PASCASIO CELINA G. SUMALAPAO DIVINA B. PUNONGBAYAN NIDA N. BELAS

Balay Apitong Balay Gumamela Balay Kanlaon Balay Lampirong
Miagao campus Miagao campus Miagao campus Miagao campus

MELINDA C. SASANA FRYIA JAYE T. GUZMAN MELINDA C. SASANA FRYIA JAYE T. GUZMAN
OIC, Balay Miagos Balay Miagos II Balay Madyaas OIC, Balay Ilonggo
Miagao campus (International Dorm) Miagao campus Iloilo City campus
 HOUSEHOLD ATTENDANTS IN THE DIFFERENT DORMITORIES

BALAY APITONG BALAY GUMAMELA BALAY KANLAON BALAY LAMPIRONG BALAY MADYAAS BALAY MIAGOS BALAY MIAGOS II BALAY ILONGGO

ANALIE N. MUYONG VILMA M. NUALLA ALBERT N. NUEVA JAY M. NAPARATO ROSE F. FLAME DOMINADOR M. MONTECLARO JR. MAGDALENA R. NULADA MADELINE E. SUBONG
Household Attendant Household Attendant Household Attendant Household Attendant Household Attendant Houseparent Household Attendant Household Attendant
142

Household Attendant OFELIA N. FLOR RODRIGO N. HOFILEÑA LARRY F. NAGALLO DAMERO S. PAGAPULAN ANGELITO C. DIEGO MA. TERESA F. FAINA EDGAR G. EBRO
Household Attendant Household Attendant Household Attendant Household Attendant Household Attendant Household Attendant Household Attendant

Junior Building Custodian JOEFIL C. MUYONG Household Attendant REMEDIOS N. NUEVAESPAÑA Junior Building Custodian MA. MICHELLE E. MURILLO FRANK EMMANUEL F. FAUNAL WILBERT E. ANGAN-ANGAN
Assistant Utility Worker Household Attendant Household Attendant Household Attendant Junior Building Custodian

ROSARIO S. ASIS TECHIE R. NALAGON LIZEL G. DOZA

Household Attendant Household Attendant Assistant Utility Worker
143
UPV Miagao Campus Guide UPV Iloilo City Campus Guide

144 145
UPV Tacloban City Campus Guide UPV Student Mental Health Network

MENTAL HEALTH PROBLEMS OR CONCERNS

Teresa S. Hortillo, RGC

Office Address: Guidance and Counseling Services Unit,
Office of Student Affairs, UP Visayas, Miagao, Iloilo
Contact Details: tshortillo@[Link] | [Link]@[Link]
09174861042
Availability of Service: Monday to Friday; 9:00am - 3:00pm
Applicable Fees: Free for UP Students

Juvy T. Janeo, RGC

Office Address: Guidance and Counseling Services Unit,
Office of Student Affairs, UP Visayas, Miagao, Iloilo
Contact Details: jtjaneo@[Link] | [Link]@[Link]
09173226844
Availability of Service: Monday to Friday; 9:00am - 3:00pm
Applicable Fees: Free for UP Students

Annie A. Manzano, RGC

Office Address: Guidance and Counseling Services Unit,
Office of Student Affairs, UP Visayas, Miagao, Iloilo
Contact Details: aamanzano@[Link] | [Link]@[Link]
09173100478
Availability of Service: Monday to Friday; 9:00am - 3:00pm
Applicable Fees: Free for UP Students

Paula Khryss P. Ushiyama, RGC

Office Address: Guidance and Counseling Services Unit,
Office of Student Affairs, UP Visayas, Miagao, Iloilo
Contact Details: 09992236498
ppushiyama@[Link] | [Link]@[Link]
Availability of Service: Monday to Friday; 9:00am - 3:00pm
Applicable Fees: Free for UP Students

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 UPV Student Mental Health Network UPV Student Mental Health Network

Johnrev B. Guilaran, PhD (Clinical Psychology) Diosdado V. Amargo, Jr., MD (Adult Psychiatry)
Office Address: Room 238 Spice Building, Saint Paul’s Hospital Iloilo,
Office Address: Division of Social Sciences,
General Luna Street, Iloilo City
College of Arts and Sciences,
UP Visayas, Miagao, Iloilo Contact Details: 09176345887
amargodiosdado@[Link]
Contact Details: jbguilaran@[Link]
Availability of Service: By appointment to be scheduled through calling
Availability of Service: Monday to Friday; 10:00am - 13:00am (033) 337 2741 local 8238
Applicable Fees: Free for UP Students Applicable Fees: Socialized rate based on the capacity to pay of the
student (can be free for those who cannot afford)
Marshaley J. Baquiano, PhD, RPsy (Social Psychology)
Daisy C. Daquilanea, MD (Psychiatry)
Office Address: Division of Social Sciences,
College of Arts and Sciences, Office Address: Qualimed Hospital-Iloilo, 3rd Floor, MedExcel Clinic,
UP Visayas, Miagao, Iloilo Mandurriao, Iloilo City
Contact Details: shybaks@[Link] Contact Details: 09285000259
Dshrink2002@[Link]
Availability of Service: Mondays and Wednesday Friday; 10:00am - 13:00am
Availability of Service: By appointment online (no face to face consultation)
Applicable Fees: Free for UP Students preferably Tuesdays from 4:00-6:00 pm
Applicable Fees: With consultation fee
UPV Psycho-Social Support Team
Office Address: Office of Student Affairs & Division of Social Sciences, Dr. Japhet G. Fernandez De Leon, MD (Child and Adolescent Psychiatry)
UP Visayas, Miagao, Iloilo Office Address: 207 Medical Arts Condominium, Iloilo Doctors Hospital,
Contact Details: [Link]@[Link] West Avenue, Molo, Iloilo City
Availability of Service: Monday to Friday; 9:00am - 3:00pm Contact Details: 09189247924
jfernandezdeleon@[Link]
Applicable Fees: Free for UP Students
Availability of Service: Every Tuesday, Thursday and Saturday
by appointment
MENTAL DISORDER Applicable Fees: With consultation fee

Western Visayas Medical Center -Psychiatry PSYCHOSOCIAL REHABILATION

Office Address: Department of Psychiatry
Western Visayas Medical Center Teresa S. Hortillo, RGC
Q. Abeto Street, Mandurriao, Iloilo City Office Address: Guidance and Counseling Services Unit,
Contact Details: 09310251276 Office of Student Affairs, UP Visayas, Miagao, Iloilo
wvmcpsychiatry@[Link] Contact Details: tshortillo@[Link] | [Link]@[Link]
Availability of Service: Monday to Thursday; 8:00am - 5:00pm 09174861042
Friday; 9:00am—5:00pm (Telepsychiatry) Availability of Service: Monday to Friday; 9:00am - 3:00pm
Applicable Fees: With consultation fee Applicable Fees: Free for UP Students
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 UPV Student Mental Health Network UPV Student Helpdesk Directory

Juvy T. Janeo, RGC ACADEMIC CONCERNS

Office Address: Guidance and Counseling Services Unit,
Office of Student Affairs, UP Visayas, Miagao, Iloilo CFOS Office of the College Secretary
Contact Details: jtjaneo@[Link] | [Link]@[Link] Office Address: Office of the College Secretary
09173226844 College of Fisheries and Ocean Sciences,
Availability of Service: Monday to Friday; 9:00am - 3:00pm UP Visayas, Miagao, Iloilo
Applicable Fees: Free for UP Students Telephone Number: (033) 315 9631 loc. 205 and 206
Email address: [Link]@[Link]
Social Media Account: [Link]
Annie A. Manzano, RGC Availability of Service: Monday to Friday; 8:00am - 4:00pm
Office Address: Guidance and Counseling Services Unit, (except Monday during pandemic)
Office of Student Affairs, UP Visayas, Miagao, Iloilo Contact Persons:
Contact Details: aamanzano@[Link] | [Link]@[Link] • Enrollment, Shifting, Edward Jeogarty
09173100478 grade completion, LOA, emjeogarty@[Link]
Availability of Service: Monday to Friday; 9:00am - 3:00pm MRR, graduation jeogartyedwardm@[Link]
Applicable Fees: Free for UP Students Ademel Sevilla
acsevilla@[Link]
• Scholarships Edward Jeogarty
Paula Khryss P. Ushiyama, RGC
emjeogarty@[Link]
Office Address: Guidance and Counseling Services Unit, jeogartyedwardm@[Link]
Office of Student Affairs, UP Visayas, Miagao, Iloilo
Contact Details: 09992236498
ppushiyama@[Link] | [Link]@[Link]
Availability of Service: Monday to Friday; 9:00am - 3:00pm SoTech Office of the College Secretary
Applicable Fees: Free for UP Students Office Address: Office of the College Secretary,
New SoTech Building,
UP Visayas, Miagao, Iloilo
Johnrev B. Guilaran, PhD (Clinical Psychology) Telephone Number: None
Office Address: Division of Social Sciences, Email address: [Link]@[Link]
College of Arts and Sciences, Social Media Account: N/A
UP Visayas, Miagao, Iloilo
Availability of Service: Tuesday to Friday; 8:00am - 4:00pm
Contact Details: jbguilaran@[Link]
Contact Persons
Availability of Service: Monday to Friday; 10:00am - 13:00am
• Requests for copy of Marlene Alturino
Applicable Fees: Free for UP Students grades, shifting, regis-
tration, dropping, grade
completion, certificates

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Office of the University Registrar

CAS Office of the College Secretary Office Address: Office of the University Registrar,
New Administration Bldg., UP Visayas, Miagao, Iloilo
Office Address: Office of the College Secretary, Telephone Number: Direct Line: (033) 315 8556
Tomas Fonacier Bldg. (CAS Bldg.) Basement, Trunklines: (033) 315 9625, 315 9631-32 loc. 191-193
UP Visayas, Miagao, Iloilo
Email address: [Link]@[Link]
Telephone Number: (033) 315 9625; (033) 315 9631 loc 178 or 175 Website: [Link]
Email address: [Link]@[Link] Availability of Service: Monday to Friday; 8:00am - 4:00pm
Social Media Account: [Link] Note: Since every Monday of the week has been declared as
[Link] “UPV Sanitation Day” (Memo RPB 2020-08-097), all OUR
personnel shall be on work from home. Clients are advised to
Availability of Service: Monday to Friday: 8:30am - 3:00pm email their concerns or requests.
(except Mondays during Covid because of the sanitation
schedule) Contact Persons:
• UPCAT matters, Admission through UPCAT, Admission of Foreign and Filipino High School
Contact Persons: Graduates from Abroad (Automatic Admission), Application for Admission of Foreign Stu-
• Shifting, Waiver of Vicky Mugut dents to UPV, Transfer to UPV, Admission of non-degree/ second degree/special students,
MRR, Dropping, Com- Maritess Ferraris Issuance of Admission Slip:
pletion/ Removal, LOA, Enrique Legaspi III Charito Gavadan
Request for certificates Hannah Liza Novesteros Trunkline: Local 191; Email: [Link]@[Link]

• Student Records Evaluation, Graduation requirements, Verification of student records, Issuance

of Clearance, Class ranking, Certification for CHED and other scholarships, Certification for
cross registrants from other schools/universities, and Request for Change of Name:
CM Office of the College Secretary
Herbert Nalagay (CAS/CFOS/ SOTECH)
Office Address: Office of the College Secretary, College of Management, Febe Miayo (CM)
2/F CM Building, UPV Iloilo City campus, Denivi Hazel Medida (UPVTC)
Gen. Luna St., Iloilo City Trunkline: Local 192 & 193
Telephone Number: (033) 336 5560
• Issuance of original Official Transcript of Records and Diploma, Authenticated Official
Mobile numbers: Incoming calls only:
Transcript of Records and Diploma, Certified Diploma Text, English Translation of Diploma,
(available during enlistment 0966 167 7606 (Globe) and Letter of No Objection:
and enrollment period) 0919 501 4540 (Smart) Rosalie Piccio (CFOS, SOTECH, UPVTC, and UP CC)
Email address: [Link]@[Link] Ana Liza Subade (CAS and CM)
Social Media Account: [Link] Althea Jule Juanito (Incoming and Outgoing)
Availability of Service: Tuesday to Friday; 8:00am - 4:00pm Trunkline: Local 191
Contact Persons: • Issuance of the following Certifications: Certificate of Course Description, General Weighted
• Enrolment, Shifting Theresa dela Cruz Average or Grade Point Average, Graduation, Certification Authentication and Verification
(CAV), Medium of Instruction, Units Earned, No Special Order, PhilSAT, Grading System,
• Grades Completion, Arllene Castro Prospective Candidate for Graduation, Honorable Dismissal or Certificate of Transfer
Graduation concerns: Erna Doromal Credentials, and Re-assessment Slip for Refund:
Angeline Nuevaespaña
Trunkline: Local 191
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LEARNING RESOURCES
Computerized Registration and Student Information System (CRSIS)
Office Address: Computerized Registration and Student Information Teaching and Learning Resource Center (TLRC)
System (CRSIS), Villadolid Hall, Office Address: Teaching and Learning Resource Center (TLRC),
UP Visayas, Miagao, Iloilo CUB Basement, UP Visayas, Miagao, Iloilo
Telephone Number: Trunklines: Telephone Number: (033) 315 8908
(033) 315 9625, (033) 315 9631, & (033) 315 9632;
local 190 Email address: lrc@[Link]; [Link]@[Link]
Email address: [Link]@[Link] Website: [Link]
Website: [Link] Social Media Account: [Link]
Social Media Account: [Link] Availability of Service: Tuesday to Friday; 8:00am - 4:00pm
Availability of Service: Monday to Friday; 8:00am - 4:00pm Contact Persons:
Note: Since every Monday of the week has been declared as
“UPV Sanitation Day” (Memo RPB 2020-08-097), all OUR- • GE Portal & UPV LMS Michael Anthony Remotin
CRSIS personnel shall be on work from home. Clients are Czar Ian Angel Esquivel
advised to email their concerns or requests. Online Helpdesk:
Contact Persons: [Link]
• Online Enrollment Rina-Joy Ambatang • TELETAB Online Michael Anthony Remotin
Guidelines/Flow Chart, Fermar Novilla Helpdesk Assistant Czar Ian Angel Esquivel
Issuance of CRSIS login Online Helpdesk:
credentials, Student ID, [Link]
and other CRSIS • Re-BOOT Arsenio Salaya
concerns (Recording Booth for Michael Anthony Remotin
asynchronous class)
• i-Tutor Sharon G. Nillana
(online tutorial registration) Czar Ian Angel Esquivel
• Learning Space John Eric Cayona
(for internet connectivity, Arsenio Salaya
computer use, & printing Michael Anthony Remotin
& photocopying services)
• AWOLs (Access to Czar Ian Angel Esquivel
Webinars and Other
Learning Resources)

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University Library INFORMATION AND TECHNOLOGY CONCERNS

Office Address: Miagao campus: Data and Information Systems Program (DISP)
University Library,
University of the Philippines Visayas Office Address: Data and Information Systems Program Office,
Miagao, Iloilo Villadolid Hall, UP Visayas, Miagao, Iloilo
Telephone Number: (033) 315 9632 local 173
Iloilo City campus: Email address: [Link]@[Link]
University Library,
Availability of Service: Monday to Friday; 8:00am - 5:00pm vial email
UPV Iloilo City campus,
Gen. Luna St., Iloilo City Contact Persons:
• UP Email Wilfredo L. Palete Jr.
Telephone Number: (033) 315 8360
• In campus WIFI access Rico D. Hortillo
Email address: [Link]@[Link]
rdhortillo@[Link]
Website: [Link]/upvlib_web
Social Media Account: [Link] STUDENT SERVICES
Availability of Service: Monday to Friday; 8:00am - 4:00pm
Graduate Library: Office of Student Affairs
Monday to Saturday: 8:00am – 4:00pm Office Address: Office of Student Affairs,
Contact Persons: College Union Bldg., UP Visayas, Miagao, Iloilo
• Main Library Sharon Rose Galorport Telephone Number: (033) 513 7019; (033) 315 9631 local 167
Jason Sedantes Email address: [Link]@[Link]
• College of Arts and Elsa Surmieda Social Media Account: [Link]
Sciences Library [Link]@[Link] Availability of Service: Monday to Friday; 8:00am - 4:00pm
• College of Fisheries and Anna Lisa Erazo Contact Persons:
Ocean Sciences Library [Link]@[Link]
• Issuance of certification Marvin Murata
• College of Management Sophia Diasanta Marilou H. Jover
Library [Link]@[Link]
• High School Library Yvonne Genciane Student Organizations & Activities (SOA) Unit
Salvacion Ojera
[Link]@[Link] Office Address: Student Organization and Activities Office,
College Union Bldg., UP Visayas, Miagao, Iloilo
• Graduate Library Prosamel Salcedo
Telephone Number: (033) 513 7019; (033) 315 9631 local 167
[Link]@[Link]
Email address: [Link]@[Link]
Social Media Account: [Link]
Availability of Service: Monday to Friday; 8:00am - 4:00pm
Contact Person: Michelle G. Magallanes

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Scholarship and Financial Assistance (SFA) Unit Residential Services Unit (RSU)
Office Address: Socialized Tuition Office, CUB Basement, Availability of Service: Monday to Friday; 8:00am - 4:00pm
UP Visayas, Miagao, Iloilo Contact Persons:
Telephone Number: (033) 513 7019; (033) 315 9631 local 168 • Balay Apitong Marissa F. Pascasio
Email address: [Link]@[Link] Balay Apitong, UP Visayas, Miagao, Iloilo
Social Media Account: [Link] (033) 315 8359
Availability of Service: Monday to Friday; 8:00am - 4:00pm upvbalayapitong@[Link]
Contact Persons: • Balay Lampirong Nida N. Belas
Balay Lampirong, UP Visayas, Miagao, Iloilo
• SLAS Online, Share loan Reyna T. Lima
(033) 315 8358
• Scholarships Amalia N. Aaron upvbalaylampirong@[Link]
• Student Assistant, DOST Myko Andrea E. Embutin • Balay Kanlaon Divina B. Punongbayan
• SLAS Online and Other Rich Girl S. Muyco Balay Kanlaon, UP Visayas, Miagao, Iloilo
Financial Assistance: (033) 337 6582 (Iloilo City campus) (033) 315 8357
upvbalaykanlaon1@[Link]
• Balay Gumamela Celina G. Sumalapao
Guidance and Counseling Services (GCS) Unit
Balay Gumamela, UP Visayas, Miagao, Iloilo
Office Address: Office of Student Affairs, (033) 315 8153
College Union Bldg., UP Visayas, Miagao, Iloilo upvbalaygumamela@[Link]
Telephone Number: Miagao campus: (033) 513 7019; 315 9631 loc 167-168 • Balay Madyaas Melinda C. Sasana
Iloilo City campus: (033) 337 6582 Balay Madyaas, UP Visayas , Miagao, Iloilo
Email address: [Link]@[Link] (033) 315 8161
Social Media Account: [Link] upvbalaymadyaas@[Link]
Availability of Service: Monday to Friday; 9:00am - 3:00pm • Balay Miagos Melinda C. Sasana
Contact Persons: Balay Miagos, UP Visayas, Miagao, Iloilo
(033) 315 9631 local 309
• CM and Senior High Juvy T. Janeo, RGC
(UP High School in Iloilo) jtjaneo@[Link] upvbalaymiagos@[Link]
09173226844 • Balay Ilonggo Fryia Jaye T. Guzman
Balay Ilonggo, UP Visayas, Iloilo City campus,
• CFOS & CAS Teresa S. Hortillo, RGC
(BS App Math, BS Chem, tshortillo@[Link] Gen. Luna St., Iloilo City
BS Stat, BA Lit) [Link]@[Link]
09174861042
• UPV International Dorm Fryia Jaye T. Guzman
• SoTech & CAS Annie A. Manzano, RGC
(BS Econ, BA Pol Sci,
(Balay Miagos II) UPV International Dorm, UP Visayas, Miagao, Iloilo
aamanzano@[Link]
BA Hist, BA CD) (033) 315 9631 local 309
09173100478
[Link]@[Link]
• Junior High & CAS Paula Khryss P. Ushiyama, RGC
(BS PH, BS Comp Sci, BA ppushiyama@[Link]
CMS, BA Psych, BA Socio) 09992236498

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SEXUAL HARASSMENT, DOMESTIC VIOLENCE, AND LEGAL ASSISTANCE

GENDER-BASED VIOLENCE CASES
UPV Legal Office
Office of Anti-Sexual Harassment Office Address: UPV Legal Office,
Office Address: UPV Office of Anti-Sexual Harassment, UPV Iloilo City campus,
UPV Iloilo City campus, General Luna Street, Iloilo City
General Luna Street, Iloilo City Telephone Number: (033) 336 9700
Telephone Number: (033) 509 0980; (033) 335 1702 Mobile number: 09071615049
Email address: [Link]@[Link] Email address: [Link]@[Link]; upv_ols@[Link]
Social Media Account: UPV Office of Anti-Sexual Harassment Availability of Service: Monday to Friday; 8:00am - 5:00pm
Availability of Service: Monday to Friday; 8:00am - 5:00pm Contact Person: Ma. Judith R. Girao
Contact Person: Prof. Josie Balboa-Rojo
EMERGENCY CASES
Gender and Development Program
Health Services Unit
Office Address: Gender and Development Program
UPV Iloilo City campus, Office Address: Health Service Unit
General Luna Street, Iloilo City UP Visayas Miagao, Iloilo
Telephone Number: (033) 509 0980; (033) 335 1702 Telephone Number: (033) 315 8301
Social Media Account: UPV Gender and Development Program Availability of Service: 24 Hours Daily
Email address: [Link]@[Link] Contact Person Physician-on-duty
Availability of Service: Monday to Friday; 8:00am - 5:00pm
Contact Person: Dr. Mary Barby P. Badayos-Jover Security Service Force
Office Address: UPV Security Service Force Office,
UP Visayas Miagao, Iloilo
HEALTH CONCERNS
(other than Mental Health and Psychosocial Services) Telephone Number: (033) 327 7938
Availability of Service: 24 Hours Daily
Health Services Unit Contact Persons:
Office Address: Health Service Unit • Chief PI Raymund Gemarino (Ret.) | 09167930387
UP Visayas Miagao, Iloilo • SSF Staff: Ms. Dianille Nabuab | 09057992645 (Monday-Friday)
Telephone Number: (033) 315 8301 • Security Officer: SO3 Ronie Fabillo | 09657392694
Email address: hsumiagaomedical@[Link] • Security Guard (Iloilo city) SG2 Audie Golez | 09276886856
Social Media Account: [Link] • Security Guard (BAC) SG2 Anastacio Alingalan | 09487308295
Availability of Service: Monday to Friday; 8:00am - 4:00pm • Security Guard (Batan) SG3 Jolie Abayon | 09120116325
Contact Persons: Dr. Ma. Cecilia Villaruz or • Security Guard (Taklong) SG3 Roger Nicolasora | 09303889829
Physician-on-duty

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 Important Numbers UPV Telephone Directory

UPV TRUNKLINES
UPV TRUNKLINES (connecting all offices with local numbers)
(connecting all offices with local numbers) PLDT: 315-9631; 315-9632; 315-9625; 315-9802
PLDT: 315-9631; 315-9632; 315-9625; 315-9802 GLOBE: 508-4164; 508-4165; 513-8700; 513-8771
GLOBE: 508-4164; 508-4165; 513-8700; 513-8771
EXECUTIVE OFFICES

UPV ILOILO CITY CAMPUS Office of the Chancellor (Miagao campus)......................................................(033) 315-9378
Office of the Chancellor’s Liaison Office (Iloilo City campus)..........................(033) 335-0106
CHANCELLOR’S LIAISON OFFICE – 335-0106 Office of the Vice Chancellor for Academic Affairs.......................................(033) 315-8142
MEDICAL CLINIC – 337-8594 Office of the Vice Chancellor for Administration...........................................(033) 315-2150
OFFICE OF STUDENT AFFAIRS – 337-6582 Office of the Vice Chancellor for Planning & Development..........................(033) 315-8137
CAMPUS DEVELOPMENT AND Office of the Vice Chancellor for Research & Extension..............................(033) 315-8382
MAINTENANCE OFFICE (CDMO) – 337-4414
COLLEGE OF FISHERIES AND OCEAN SCIENCES
FIRE DEPARTMENT
MOLO – 337-6283 CFOS Dean’s Office.....................................................................................(033) 315-8143
JARO – 329-5700 CFOS College Secretary’s Office.................................................................(033) 315-8143
ILOILO CITY (INQUIRY) – 337-4989 CFOS Institute of Aquaculture......................................................................(033) 315-8090
ILOILO CITY FIRE HOTLINE – 337-3011 CFOS Institute of Fish Processing Technology............................................(033) 315-9285
ILOILO CITY EMERGENCY RESPONSE (ICER) – 335-1554 | 333-2333 CFOS Institute of Fisheries Policy and Development Studies.....................(033) 315-9030
CFOS Institute of Marine Fisheries and Oceanology...................................(033) 315-8381
HOSPITALS
ILOILO DOCTOR’S HOSPITAL – 337-7702 to 09 COLLEGE OF ARTS AND SCIENCES
WESTERN VISAYAS MEDICAL CENTER – 321-0529
WVSU HOSPITAL – 320-2431 CAS Dean's Office........................................................................................(033) 315-9636
ILOILO ST. PAUL’S HOSPITAL – 337-2741 CAS College Secretary’s Office...................................................................(033) 513-7013
ILOILO MISSION HOSPITAL – 320-0315 to 19 CAS Department of Chemistry.....................................................................(033) 513-7020
THE MEDICAL CITY ILOILO – 338-1507 to13 | 500-1000 CAS Department of Physical Education.................................................................local 312
QUALIMED HOSPITAL ILOILO – 321-5125/321-5119 CAS Division of Biological Sciences............................................................(033) 331-0327
GUIMBAL DISTRICT HOSPITAL – 315-5172 CAS Division of Humanities.........................................................................(033) 513-7011
CAS Division of Physical Sciences and Mathematics..................................(033) 513-8785
CAS Division of Professional Education.......................................................(033) 337-2929
UPV MIAGAO CAMPUS CAS Division of Social Sciences..................................................................(033) 513-7012
CAS Community Outreach Program/BIDANI...............................................(033) 336 5568
HEALTH SERVICES UNIT (INFIRMARY) – 315-8301 CAS Language Program Office....................................................................(033) 336-5562
OFFICE OF STUDENT AFFAIRS – 513-7019 UP High School in Iloilo................................................................................(033) 337-8517
SECURITY/UP POLICE MAIN OFFICE – 327-7938; local 404
SECURITY/UP POLICE (Box 1) – local 303 | 09475847301 COLLEGE OF MANAGEMENT
SECURITY/UP POLICE (Box 2) – local 252
CAMPUS DEVELOPMENT AND CM Dean's Office.........................................................................................(033) 336-5559
MAINTENANCE OFFICE (CDMO) – 315-9801 CM College Secretary’s Office.....................................................................(033) 336-5560
MIAGAO MUNICIPAL POLICE STATION – 327-0079 CM Department of Accounting ....................................................................(033) 337-0671
CM Department of Management..................................................................(033) 337-7626
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UPV TRUNKLINES
(connecting all offices with local numbers) EXECUTIVE OFFICES
PLDT: 315-9631; 315-9632; 315-9625; 315-9802
GLOBE: 508-4164; 508-4165; 513-8700; 513-8771 Office of the Chancellor..............................................................[Link]@[Link]
Office of the Vice Chancellor for Academic Affairs...............[Link]@[Link]
UPV TACLOBAN COLLGE Office of the Vice Chancellor for Administration...............[Link]@[Link]
UPVTC Dean’s Office...................................................................................(053) 832-2897 Office of the Vice Chancellor for Planning & Development..[Link]@[Link]
UPVTC College Secretary’s Office...............................................................(053) 832-2897 Office of the Vice Chancellor for Research & Extension.......[Link]@[Link]
UPVTC Division of Humanities.....................................................................(053) 832-2939 COLLEGE OF FISHERIES AND OCEAN SCIENCES
UPVTC Division of Management..................................................................(053) 832-3039
UPVTC Division of Natural Sciences & Mathematics...................................(053) 832-2878 CFOS Dean’s Office..............................................................................cfos@[Link]
UPVTC Division of Social Sciences.............................................................(053) 832-2939 CFOS College Secretary’s Office....................................[Link]@[Link]
ACADEMIC SUPPORT UNITS CFOS Institute of Aquaculture...................................................................ia@[Link]
CFOS Institute of Fish Processing Technology........................................ifpt@[Link]
Office of the University Registrar..........................................local 190-192; (033) 315-8556 CFOS Institute of Fisheries Policy and Development Studies...............ifpds@[Link]
Computerized Registration System Office..............................................................local 190 CFOS Institute of Marine Fisheries and Oceanology..............[Link]@[Link]
Graduate Program Office.............................................................................(033) 337-7982
University Library..........................................................................................(033) 315-8360 COLLEGE OF ARTS AND SCIENCES
Office of Student Affairs................................................................(033) 513-701; 337-6582
Teaching and Learning Resource Center.....................................................(033) 315-8908 CAS Dean's Office...................................................................................cas@[Link]
National Service Training Program...............................................................(033) 315-2252 CAS College Secretary’s Office..................................[Link]@[Link]
National Institute of Molecular Biology and Biotechnology...........................(033) 315-9014 CAS Department of Chemistry......................................................deptchem@[Link]
Gender and Development Program..............................................................(033) 335-1702 CAS Department of Physical Education...................................................pe@[Link]
Office of the Continuing Education……………………….........................................local 421 CAS Division of Biological Sciences.....................................[Link]@[Link]
Center for West Visayan Studies..................................................................(033) 338-1894 CAS Division of Humanities..........................................................[Link]@[Link]
Sentro ng Wikang Filipino.............................................................................(033) 337-0550 CAS Division of Physical Sciences and Mathematics............[Link]@[Link]
CAS Division of Professional Education..............................[Link]@[Link]
ADMINISTRATIVE SUPPORT UNITS CAS Division of Social Sciences........................................................socsci@[Link]
Accounting Office.........................................................................................(033) 513-7016 CAS Community Outreach Program/BIDANI............[Link]@[Link]
Auxiliary Services Office...............................................................................(033) 315-8344 CAS Language Program Office...................................................[Link]@[Link]
Budget Office................................................................................................(033) 315-9723 UP High School in Iloilo.......................................................[Link]@[Link]
Campus Development and Maintenance Office..........................(033) 315-9801; 337-4414
Cash Office.................................................................................(033) 315-2277; 335-0475 COLLEGE OF MANAGEMENT
Data and Information Systems Program.................................................................local 173 CM Dean's Office............................................................[Link]@[Link]
Health Services Unit...................................................local 227; (033) 315-8301; 337-8594 CM College Secretary’s Office..........................................[Link]@[Link]
Human Resource and Development Office..................................................(033) 513-7015 CM Department of Accounting ......................................[Link]@[Link]
Information and Publications Office.............................................(033) 315-9494; 336-5562 CM Department of Management.......................................[Link]@[Link]
Legal Office..................................................................................................(033) 336-9700
Office of Alumni Relations...........................................................(033) 336-8837; 509-0596 SCHOOL OF TECHNOLOGY
Office of Anti-Sexual Harassment...............................................(033) 509-0980; 335-1702
Office of Ugnayan ng Pahinungod Visayas..................................................(033) 335-0106 SOTECH Dean's Office...........................................[Link]@[Link]
Security Service Force..................................................................................(033) 327 7938 SOTECH College Secretary.......................................[Link]@[Link]
Supply and Property Services Office.........................(033) 315-8141; 315-9858; 336-5564
164 165
 UPV Email Addresses

UPV TACLOBAN COLLGE

UPVTC Dean’s Office..........................................................[Link]@[Link]

UPVTC College Secretary’s Office.....................................[Link]@[Link]
UPVTC Division of Humanities.........................................[Link]@[Link]
UPVTC Division of Management....................................[Link]@[Link]
UPVTC Division of Natural Sciences & Mathematics......[Link]@[Link]
UPVTC Division of Social Sciences.............................................dss.upv_tac@[Link]

ACADEMIC SUPPORT UNITS

Office of the University Registrar..............................................[Link]@[Link]

Computerized Registration System Office................................[Link]@[Link]
Graduate Program Office.........................................................[Link]@[Link]
University Library........................................................................[Link]@[Link]
Office of Student Affairs...........................................................[Link]@[Link]
OSA Guidance and Counseling Services ................................[Link]@[Link]
OSA Scholarship and Financial Assistance..................................[Link]@[Link]
OSA Student Organizations and Activities...............................[Link]@[Link]
Teaching and Learning Resource Center.......lrc@[Link]; [Link]@[Link]
National Service Training Program........................................................nstp@[Link]
National Institute of Molecular Biology & Biotechnology......[Link]@[Link]
Gender and Development Program.........................................[Link]@[Link]
Office of the Continuing Education…………………...............[Link]@[Link]
Center for West Visayan Studies...........................................[Link]@[Link]
Sentro ng Wikang Filipino.........................................................[Link]@[Link]

ADMINISTRATIVE SUPPORT UNITS

Accounting Office.................................................................................acctg@[Link]
Auxiliary Services Office..........................................................................aso@[Link]
Budget Office......................................................................[Link]@[Link]
Campus Development and Maintenance Office....................[Link]@[Link]
Cash Office.............................................................................[Link]@[Link]
Data and Information Systems Program.................................[Link]@[Link]
Health Services Unit...............................hsu-mia@[Link]; [Link]@[Link]
Human Resource and Development Office............................[Link]@[Link]
Information and Publications Office..........................................................ipo@[Link]
Legal Office...............................................................................[Link]@[Link]
Office of Alumni Relations..................................................................alumni@[Link]
Office of Anti-Sexual Harassment....................................................[Link]@[Link]
Office of Ugnayan ng Pahinungod Visayas...........................[Link]@[Link]
Security Service Force..............................................................[Link]@[Link]
Supply and Property Services Office......................................[Link]@[Link]
166 1