OCCUPATIONAL HEALTH AND SAFETY RISK REGISTER
[Example of a risk register for office-based activities]
For use in conjunction with the OHS risk management procedure. For help, please refer to [Link]
Activity Associated hazards/risks Raw risk Raw Legislation/Standards/ University procedures Controls Residual
assessment risk Guidance risk
E L C rating rating
Word processing/data entry Musculoskeletal disorders/injuries, 10 3 5 150 Occupational Health and OHS risk management Scheduled workplace L
including overuse injuries, due to: M Safety Act 2004 procedure inspections
inappropriate work station Part 3.1 Manual Handling Work station ergonomic
layout and design Occupational Health and assessments
unsuitable computer based Safety Regulations 2007 Purchase and use of suitable
equipment and/or office
furniture OfficeWise (WorkSafe equipment and office furniture
long periods of data entry publication) Task variety and regular short
without breaks defined breaks during data entry
Additional support and resources
during increased workloads
Use of mobile & fixed shelving Manual handling injuries from 6 3 5 90 Occupational Health and OHS risk management Risk assessment of available L
inappropriately stored items such M Safety Act 2004 procedure storage space to prioritise office
as: Part 3.1 Manual Handling Manual handling and items and place most used items
frequently used items difficult Occupational Health and ergonomics risk at most accessible level (eg
to access Safety Regulations 2007 management procedure between shoulder and waste
heavy items stored at head Discard and/or remove any
height and above unnecessary equipment and
Slipping, falling from a step ladder storage items
(or inappropriate use of standing
Archive documentation
on a chair) that may be used to
access items Purchase and use a platform
ladder purpose built for office
Accumulation of
environment
items/documentation that takes up
storage space and begins to Training and instruction for staff
impinge on non-storage areas (eg on correct methods for accessing
leaving items in stored items
corridors/walkways.
Moving and arranging office furniture Manual handling injuries from 2 1 15 45 Occupational Health and OHS risk management Work station ergonomic L
and equipment lifting, pushing and pulling L Safety Act 2004 procedure assessments
[Link] EXAMPLE OF AN OHS RISK REGISTER FOR OFFICE-BASED ACTIVITIES 1 of 3
Date: D Mmm YYYY Version: X.X Authorised by: Next Review: D Mmm YYYY
Template Date: 4 July 2012 Version: 2.1 Authorised by: Director, OHS and injury management Next Review: 4 July 2015
© The University of Melbourne – Uncontrolled when printed.
Activity Associated hazards/risks Raw risk Raw Legislation/Standards/ University procedures Controls Residual
assessment risk Guidance risk
E L C rating rating
Part 3.1 Manual Handling Manual handling and Use of trolleys and other lifting
Occupational Health and ergonomics risk aids
Safety Regulations 2007 management procedure Risk assessment
Staff training
Receipt of office supplies such as Manual handling injuries from 6 3 5 90 Occupational Health and OHS risk management Risk assessment L
paper lifting M Safety Act 2004 procedure Ordering appropriate quantities
Inappropriate storage areas when Part 3.1 Manual Handling Manual handling and of supplies as required
first delivered Occupational Health and ergonomics risk Use of trolley to move supplies
Safety Regulations 2007 management procedure
General office environment Poor house keeping and storage 2 1 15 45 Occupational Health and OHS risk management Scheduled office workplace L
arrangements (also listed above): L Safety Act 2004 procedure inspections
accumulation of rubbish OfficeWise (WorkSafe Workplace inspection - Regular rubbish removal
tripping of inappropriately publication) OHS requirements Staff training
place items (eg electrical procedure
power cords) Running electrical power cords
damaged power cords away from walkways
blocked emergency exits Testing and tagging of electrical
overloaded shelving equipment
bumping/walking into opened
cupboards and drawers
Accessing the office Unknown individual enters office: 1 1 25 25 Occupational Health and OHS risk management Risk assessment L
theft L Safety Act 2004 procedure Electronic access eg swipe card
property damage OfficeWise (WorkSafe system
psychological or physical publication) Staff training and induction that
injuries includes local emergency
procedures
Security personnel
Use of kitchen facilities Poor housekeeping 6 1 50 300 Occupational Health and OHS risk management Include kitchen facilities in L
Burns from boiling water H Safety Act 2004 procedure scheduled office workplace
Part 4.1 Hazardous Workplace inspection - inspections
Cuts from kitchen cutlery
Substances Occupational OHS requirements Place boiling water appliances at
Liquid spills
Health and Safety Regulations procedure working height
Electrocution/electric shock from 2007 Non-drip taps on boiling water
electrical appliances
appliances
Kitchen fire
Testing and tagging of electrical
Cleaning chemicals equipment
Fire extinguisher
First aid kit
[Link] EXAMPLE OF AN OHS RISK REGISTER FOR OFFICE-BASED ACTIVITIES 2 of 3
Date: D Mmm YYYY Version: X.X Authorised by: Next Review: D Mmm YYYY
Template Date: 4 July 2012 Version: 2.1 Authorised by: Director, OHS and injury management Next Review: 4 July 2015
© The University of Melbourne – Uncontrolled when printed.
Activity Associated hazards/risks Raw risk Raw Legislation/Standards/ University procedures Controls Residual
assessment risk Guidance risk
E L C rating rating
Trained first aider
Floor warden
Staff training and induction that
includes local emergency
procedures
Clean up kitchen spills
immediately
MSDS for cleaning chemicals
Use of office equipment such as: Manual handling injuries from 6 3 5 90 Occupational Health and OHS risk management Risk assessment l
staplers, hole punch repetitive tasks l Safety Act 2004 procedure Purchase and use of suitable
photocopiers Manual handling injuries from equipment
fax machines lifting/loading paper Vary tasks
Cuts from sharp objects (eg Use automated/motorised
staples) equipment for large volumes of
work
[Link] EXAMPLE OF AN OHS RISK REGISTER FOR OFFICE-BASED ACTIVITIES 3 of 3
Date: D Mmm YYYY Version: X.X Authorised by: Next Review: D Mmm YYYY
Template Date: 4 July 2012 Version: 2.1 Authorised by: Director, OHS and injury management Next Review: 4 July 2015
© The University of Melbourne – Uncontrolled when printed.
