CODE OF CONDUCT
The Code of Conduct was promulgated to uphold the Company's values on excellence in everything we
do, honesty and integrity, and respect for every individual. It also enables those comprising the Group to
work together as a cohesive and competent team deeply committed to duty and responsibility.
1. CLASSES OF OFFENSES
Violations against company policies, rules and regulations subject to disciplinary actions are
classified as offenses concerning:
1.1 Conduct of Behavior
1.2 Security and Property
2. TYPES OF DISCIPLINARY ACTIONS
Disciplinary measures are imposed in progressively increasing weight whenever violations are
committed against the prescribed policies, rules and regulations. A running period of ONE (1)
calendar year will be the basis for computing and imposing applicable penalties for repeated/
recurring violations.
2.1 Verbal Reprimand
Verbal admonition for minor violation committed with a reminder that repetition of the
offenses will be dealt with more severely.
2.2 Written Reprimand
Written reprimand for repeating an offense in which a verbal reprimand was previously
given, or for the commission of a more serious violation which requires stronger
disciplinary actions that need not be preceded by a verbal reprimand.
2.3 Suspension
Written notice of temporary lay-off without pay and suspension of benefits for
committing serious to major offenses
2.4 Dismissal
Termination of an employee's services for just cause.
2.5 Other types of Disciplinary Actions
Management has the prerogative to impose appropriate disciplinary action depending
on mitigating or aggravating circumstances.
3. PROGRESSIVE DISCIPLINARY ACTION FOR REPEATED
OFFENSES
3.1 Minor Offenses
1st offense - Verbal reprimand
2nd offense - Written Warning
3rd offense - 3 days maximum suspension
4th offense - 10 days maximum suspension
5th offense - 15 days maximum suspension
6th offense - Dismissal
3.2 Serious Offenses
1st offense - Written warning or 3 days suspension
2nd offense - 10 days maximum suspension
3rd offense - Dismissal
3.3 Major Offenses
1st offense - 15 days maximum suspension or dismissal
2nd offense - Dismissal
If offenses result to loss to the Company, the employee shall pay the cost of damages or
replacement.
4. GUIDELINES FOR IMPLEMENTING DISCIPLINARY ACTIONS
4.1 Line managers are held responsible for the strict implementation of the Code of
Conduct.
4.2 Due process must be followed, i.e., employees should be given a chance to explain
prior to the imposition of disciplinary action.
4.3 The immediate superior will impose the disciplinary action.
4.3.1 Employees for suspension will be informed in writing of the Company's
decision.
4.3.2 A copy of the written warning with the employee's signature
acknowledging receipt of the penalty will be filed in employee's 201 file. It will
be a factor in evaluating the employee's performance within that rating period.
4.3.3 Disciplinary action resulting to suspension shall be served in whole and will
not be divided into segments several days apart (i.e. penalty of "six (6) days
suspension" must be served continuously and not in segments of two (2)
suspensions of three days each, or any other combination of days).
4.3.4 The period of limitation of prescription
is within 12 months from the date of the
first offense.
5. LIST OF OFFENSES SUBJECT TO DISCIPLINARY ACTION
5.1 MINOR OFFENSES
Disciplinary Action
1st offense : Verbal warning
2nd offense : Written warning
3rd offense : 3 days maximum suspension
4th offense : 10 days maximum suspension
5th offense : 15 days maximum suspension
6th offense : Dismissal
(Note: Where the offense result to loss to the Company, the employee shall pay
the cost of damages or replacement)
5.1.1 Conduct & Behavior
5.1.1.1 Improper office attire or failure/refusal to wear the prescribed
company uniform and I.D
5.1.1.2 Failure to time in/out or swipe own time card
5.1.1.3 Failure to carry out instructions of a person in authority
5.1.1.4 False and/or malicious statements about the company, its
employee or clients
5.1.1.5 Any conduct on company time which violates common decency,
including:
➢ Creating or contributing to public disturbance such as engaging
in horseplay, running, shouting during office hours or within
company premises.
➢ Fighting, verbal abuse during office hours and/ or within
company premises.
5.1.1.6 Doing personal work or engaging in private business during work
hours
5.1.1.7 Misuse of intemet / email for activities that interface with job
responsibilities
5.1.1.8 Leaving work areas or company premises during working hours
without permission
5.1.1.9 Sleeping, loitering or abandoning place of work during office
hours
5.1.1.10 Gambling within Company premises
5.1.1.11 Causing material wastage due to carelessness
5.1.1.12 Accident with injury due to negligence
5.1.1.13 Unauthorized posting, altering or removing any matter on
bulletin boards or company property
5.1.1.14 Failure to undergo the required physical examination
5.1.1.15 Other acts similar to the above that may be determined by the
Company
5.1.2 Security & Property
5.1.2.1 Requisition and use of Company supplies for personal use
5.1.2.2 Misuse of telephone, which would include its use for
unnecessary personal incoming and outgoing calls during and after
office hours
5.1.2.3 Misuse of the internet/email for personal gain or profit
5.1.2.4 Unauthorized use of the internet/email facility, e.g.,
downloading unauthorized software; unauthorized installation of new
software
5.1.2.5 Failure to properly secure office equipment and/or machines
and company records at the close of work hours
5.1.2.6 Failure to use or wear required or authorized personal
protective equipment when working
5.1.2.7 Vandalism, posting, altering or removing any matter on bulletin
boards, or other designated areas unless specifically authorized
5.1.2.8 Accident due to negligence with damages or cost to company
amounting to less than P1,000
5.1.2.9 Other acts similar to the above that may be determined by the
Company
5.2 SERIOUS OFFENSES
Disciplinary Action
1st offense : Written warning OR 3 days maximum suspension
2nd offense : 10 days maximum suspension
3rd offense : Dismissal
(Note: Where the offense result to loss to the Company, the employee shall pay
the cost of damages or replacement)
5.2.1 Conduct & Behavior
5.2.1.1 Timing in/out for another employee (e.g swiping another
employee's ID/timecard in the time recorder/bundy clock)
5.2.1.2 Unauthorized altering of one's ID/ timecard/time record or that
of another employee's ID/timecard/time record
5.2.1.3 Harassment, threatening, intimidating, coercing, or assaulting
fellow employees within the company premises
5.2.1.4 Use of offensive verbal or written remarks, lewd language
against other persons
5.2.1.5 Misuse of authority or abuse of position to gain profit or
advantage from employees under his supervision or control
5.2.1.6 Refusal to cooperate with a superior or officer in the
performance of their duties or failure to do or neglecting to perform
assigned work
5.2.1.7 Drinking alcohol or taking prohibitive drugs within Company
premises
5.2.1.8 Reporting for work under the influence of intoxicating beverage
or prohibitive drugs
5.2.1.9 False or fraudulent statements, written or knowingly
withholding verbal or information, document or record in his possession
and control during Company investigation
5.2.1.10 Publishing or publicly disseminating false or malicious
statements about the Company, its employees or clients
5.2.1.11 Posting or downloading internet/email messages that are
obscene, profane, threatening, harassing (racially, sexually or
otherwise), defamatory, disruptive that will reflect poorly on the
Company's name or reputation
5.2.1.12 Failure to report a serious contagious disease that may
endanger other employees
5.2.1.13 Other acts similar to the above as may be determined by the
Company
5.2.2 Security and Property
5.2.2.1 Accident due to negligence with damage to Company property
amounting to over P1,000.00
5.2.2.2 Misuse of Company property or causing damage or loss of
property
.2.2.3 Failure to report an accident involving a company vehicle
5.2.2.4 Misuse or unauthorized access of the
Company's internet/email facility resulting to the interference of the
internet/email firewall or disruption of the internet/email service
5.2.2.5 Other acts similar to the above as may be determined by the
Company
5.3 MAJOR OFFENSES
Disciplinary Action
1st offense : 15 days maximum suspension OR dismissal
2nd offense : Dismissal
(Note: Where the offense result to loss to the Company, the employee shall
pay the cost of damages or replacement)
5.3.1 Conduct of Behavior
5.3.1.1 Gross insubordination or disrespect to superiors
5.3.1.2 Betrayal of confidential information
5.3.1.3 Fraud or willful breach of trust in the conduct of the job
5.3.1.4 Using the internet/email for unauthorized access or release of
confidential and/or restricted information
5.3.1.5 Using the internet/email to advertise or otherwise support
unauthorized or illegal activities
5.3.1.6 Falsifying forging or altering official documents or Company
records (including documents related to employment application or
during course of employment)
5.3.1.7 Convincing with fellow employees or outsiders in falsifying,
forging or altering Company records and/or official documents
5.3.1.8 Theft (whether consummated, attempted or frustrated) of
Company or other employee's property/funds; malversation of
Company funds
5.3.1.9 Illegal possession of firearms or other prohibited and dangerous
items
5.3.1.10 Bringing in, possessing, selling or use of illegal drugs or
unprescribed habit forming drugs or illegal drug paraphernalia within
Company premises
5.3.1.11 Inciting, participating or intimidating others to participate in
illegal concerted work stoppage, slowdown or other similar disruptive
activities
5.3.1.12 Causing willful physical injury to any employee within the
Company premises at anytime
5.3.1.13 Committing a criminal offense or a crime involving moral
turpitude
5.3.1.14 Accepting other employment or engaging in business that may
result in conflict of interest or competing antagonistic business
5.3.1.15 Offenses amounting to sexual harassment
5.3.1.16 Demanding, obtaining or accepting any sum of money, gifts or
anything of value in consideration of any of the following:
➢ For entering into arguments with suppliers, clients, or other
third parties
➢ For preferential treatment, unfair advantage or personal gain
➢ For any act of service connected with the performance of one's
duties and responsibilities
5.3.1.17 Other acts similar to the above as may be determined by the
Company
5.3.2 Security and Property
5.3.2.1 Stealing, misappropriating, embezzling, damaging, destroying or
substituting Company funds of property
5.3.2.2 Fraudulent, illegitimate or unauthorized possession, use
withdrawal, acquisition or release of Company funds or property to
other persons
5.3.2.3 Gross negligence or deliberate failure to follow instructions,
established procedures, resulting in loss or damage to company
property
5.3.2.4 Unauthorized removal from Company premises, concealing or
deliberately misplacing Company property
5.3.2.5 Willful withholding and causing others to withhold due
notification if known and needed information to persons concerned,
resulting in loss or damage to Company property
5.3.2.6 Failure to report within a reasonable time, probable or actual
loss or destruction of Company property
5.3.2.7 Operating, using, meddling with, tampering or impeding the
proper use of machines, tools, equipment, vehicles and facilities which
the employee has no authority to operate, use or otherwise have access
5.3.2.8 Falsification of documents, padded receipts for reimbursement
or liquidation of advances
5.3.2.9 Possession of firearms, explosive and/or deadly weapons within
the Company premises at anytime without proper authorization
5.3.2.10 Other acts similar to the above as may be determined by the
Company
