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GST in STO Configuration

This document provides instructions for configuring stock transport orders (STOs) in SAP for Goods and Services Tax (GST) compliance in India. It outlines steps for capturing GST registration numbers in vendor and customer masters, creating info records, configuring a new billing document type for GST invoices, setting up pricing procedures and copy controls, classifying condition types, and maintaining business place-wise GL determination. The configuration is meant to enable proper GST tax calculation and accounting for STO transactions within and across states.

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csremsahil
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469 views

GST in STO Configuration

This document provides instructions for configuring stock transport orders (STOs) in SAP for Goods and Services Tax (GST) compliance in India. It outlines steps for capturing GST registration numbers in vendor and customer masters, creating info records, configuring a new billing document type for GST invoices, setting up pricing procedures and copy controls, classifying condition types, and maintaining business place-wise GL determination. The configuration is meant to enable proper GST tax calculation and accounting for STO transactions within and across states.

Uploaded by

csremsahil
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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STO Configuration - GST

1. Basic Settings
Customizing settings are required to create a delivery for a stock transport order.
For information about stock transport orders with delivery, see Note 498143.

2. Capture GSTIN in vendor master (sending plant).


a. You must create a vendor master record for the purchasing organization of the receiving plant.
You must assign the supplying plant to the vendor master record.
The assignment is executed in the vendor master record from the purchasing organization screen
using "Extras --> Additional Purchasing Data".
b. Within the CONTROL view of the vendor, maintain the relevant GSTIN for the plant within the Tax
Number 3 field.

3. Capture GSTIN in customer master (receiving plant).


a. You must assign a customer master record to the receiving plant. IMG Purchasing --> Purchase
Order --> Set Up Stock Transport Order --> Plant.
You require a customer master record for the receiving plant. This customer master record must
be created for the organizational units of the supplying plant.
b. ·Within the CONTROL DATA view of the Customer, maintain the relevant GSTIN for the plant
within the Tax Number 3 field.

4. Create Info Record


a. Execute the transaction code for Info record creation/change. Provide the Vendor Material,
Purchasing Org and Plant.
b. Check the Info Category as “STANDARD”.
c. Under the Purchasing Org data view, maintain a FI relevant Tax code and save the data.
d. The tax code maintained in this step will be referred during the GST Inbound invoice Creation for
posting GL accounts.

5. New Billing Document Type


a. A new document type to be created for outbound GST invoice.
b. Execute transaction code VOFA.
c. Copy document type F2 into ZGST (the document type name ZGST is only for reference.
You may create document with any other name.
d. The Billing type details like “Document Type”, “Cancell.billing type”, etc can be configured as per
your business needs.
6. Pricing Procedure for STO Billing
It is recommended that you configure separate pricing procedure for the new billing type created
in step 4.
The following screenshot is for illustration only. SAP will not provide any reference pricing
procedure for GST invoices (related to STO process).

You can configure the pricing procedure as per your business needs. The condition type for base
price (PR00 in above screenshot) is to be configured accordingly.
This may serve as a base for GST tax calculations. Ensure that you are assigning an appropriate
Accounting key (ZST in the above screenshot) against the base
condition type. Also, maintain suitable G/L accounts for this accounting key and not the sales
revenue related accounts. The G/L accounts determined via this accounting
key serve as intermediate accounts for GST invoice postings.

7. Copy Control
a. Set up ‘Delivery to Billing’ copy control.
b. Execute transaction code VTFL
c. Create copy control for the new Billing type (ZGST) created in previous step, by copying the
existing copy control setting of the Billing type ‘F2’ and delivery ‘LF’.
NOTE: In case you are using a different document type than LF for Outbound deliveries w.r.t STO
process, then the Copy Controls must be set accordingly.
d. Save the settings.

8. Classify SD condition types


SPRO path:
SPRO > Logistics-General > Tax on Goods Movements > India > Basic Settings > Determination
of Excise Duty > Condition-Based Excise Determination > Classify Condition Types (J_1IEXCDEFN
table)
9. Classify MM condition types
SPRO path:
SPRO > Logistics-General > Tax on Goods Movements > India > Basic Settings > Determination
of Excise Duty > Condition-Based Excise Determination > Classify Condition Types (J_1IEXCDEFN
table)

10. Maintenance of Business Place wise GL Determination


Kindly maintain the entries in the table J_1IT030K_V and ensure that the transaction OB40 is
having dummy GL maintenance as well. You can refer to the cases as mentioned below to check
where your system configuration falls.
Case 1: <Transaction Key> which is default in OB40 only used for differentiating account
determination.
a. Maintain the entries in the view J_1IT030K_V for all relevant business places and tax codes
combinations needed for your business.
b. Maintain the single dummy GL in OB40 for the above used transaction key.

Case 2: < Tax Code> additionally has been set as key in OB40 under 'Rules' of the
transaction key for differentiating account determination.
c. Maintain the entries in the view J_1IT030K_V for all relevant business places and tax codes
combinations needed for your business.

d. Maintain the entries of same dummy GL in OB40 for all the tax codes which has been used
above.

For more details, please refer the SAP Knowledge Base Article:
2420891 - GST India: Maintenance of Business Place wise GL Determination

11. Activate Tax Code


a. For the tax codes that are created for GST, maintain condition record for atleast one condition
from tax procedure with 0 rate and
key combination "Tax Classification" (A003 table). This is required to make the tax code
active for the tax procedure.
b. For more details, please refer the SAP Knowledge Base Article:
2438376 - GST IN: FF713 Tax code XX country IN does not exist in procedure XXXX

Stock Transfer Process Overview


• Create Stock transfer order.
• Create Outbound delivery document and issue the goods.
• Create GST Outbound invoice.
• Post Goods Receipt.
• Create GST inbound invoice document via transaction code 'J_1IG-INV'.

STO Intrastate Transactions


As per the draft model GST law, for an intrastate transaction between the same GST identification
numbers, GST will not be applicable.
For an intrastate transaction between different GST identification numbers, CGST and SGST will
be applicable.
To handle this scenario for the STO transaction in SAP, please go through the attachment "STO
Intrastate Transaction Config.pdf" of the note 2428495.
J_1IG_INV Errors
The above settings will resolve the below errors:Transaction key does not exist, Message No.
FF765

1. .G/L account is not defined in chart of accounts, Message No. F5507


2. .Error in document : BKPFF $, Message No. RW609
3. Required Field TAX_CODE was not transferred in parameter ACCOUNTTAX, Message No. RW602
4. No tax rate defined for company code MS52 transaction FTXP MT

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