MITEL

COMMUNICATIONS DIRECTOR
PLATFORM

MITEL 5330e and 5340e IP PHONES

USER GUIDE
 NOTICE
The information contained in this document is not warranted by Mitel Networks Corporation or any of its
affiliates or subsidiaries ("Mitel") and is subject to change without notice. Mitel assumes no liability for any
errors or omissions. This document may be reproduced, either wholly or in part, solely for distribution to
authorized users of Mitel's products.

TRADEMARKS
Mitel is the registered trademark of Mitel Networks Corporation.
Windows and Microsoft are trademarks of Microsoft Corporation.
Other product names mentioned in this document may be trademarks of their respective companies and
are hereby acknowledged.

Mitel 5330e and 5340e IP Phones User Guide

December 2012
58013708

®,™ Trademark of Mitel Networks Corporation

© Copyright 2012, Mitel Networks Corporation
All rights reserved

IMPORTANT! THIS PHONE IS NOT SUITABLE FOR DIRECT CONNECTION TO THE PUBLIC-
SWITCHED TELEPHONE NETWORK. CONNECT THE PHONE TO A MITEL NETWORKS SYSTEM
ONLY.

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 Mitel 5330e/5340e IP Phones User Guide

ABOUT YOUR PHONE ............................................................................................. 1

Elements of Your Phone...................................................................................................... 3
Ring/Message Indicators ..................................................................................................... 4
For Users on Resilient Mitel Communications Director (MCD) Systems ............................ 4
Mitel Line Interface Module.................................................................................................. 4
Using Your IP Phone with Mitel Unified Communicator Express......................................... 4
Tips For Your Comfort And Safety....................................................................................... 5
Don't Cradle the Handset! ............................................................................................................... 5
Protect your Hearing ....................................................................................................................... 5
Adjust the Viewing Angle................................................................................................................. 5

USING YOUR DEFAULT PHONE WINDOW AND KEYS......................................... 6

Getting Started with Your Phone ......................................................................................... 6
5340e and 5330e IP Phone Default Window and Keys ....................................................... 7

ABOUT YOUR PHONE APPLICATIONS ................................................................. 8

Using the Settings Application ............................................................................................. 9
Using the Call History Application........................................................................................ 9
View Call Log Details .................................................................................................................... 10
Review Call Log Icons................................................................................................................... 10
Delete Logs ................................................................................................................................... 11
Getting Help....................................................................................................................... 11
Tips for Setting up Your Phone.......................................................................................... 11

CUSTOMIZING YOUR PHONE............................................................................... 12

Using the Dial Pad to Enter Information ............................................................................ 12
Using the On-Screen Keyboard to Enter Information ........................................................ 13
Specify User Information ................................................................................................... 13
Specify Language .............................................................................................................. 14
Specify Display Brightness and Contrast........................................................................... 14
Specify Audio Feedback Options....................................................................................... 15
Specify Text Size ............................................................................................................... 15
Specify Call Notification Behavior...................................................................................... 16

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Mitel 5330e/5340e IP Phones User Guide

Adjust the Ringer ............................................................................................................... 16

Enable a Screen Saver (5340e only)................................................................................. 17
Program Receipt of External Messaging ........................................................................... 18
Enable PC Connectivity ..................................................................................................... 18

PROGRAMMING FEATURES ON YOUR KEYS .................................................... 19

Tips on Programming Features ......................................................................................... 19
Features available for programming on programmable keys........................................................ 19
Applications available for programming on programmable keys .................................................. 21
Program Feature Keys Using the Settings Application...................................................... 21
Clear Programming from a Key ......................................................................................... 23

SETTING UP YOUR CONTACT LIST (5340E ONLY) ............................................ 24

Adding Names to Your Contact List................................................................................... 24
Editing Information in Your Contact List ............................................................................ 24

MAKING AND ANSWERING CALLS ..................................................................... 25

Dial from your People Application (5340e IP Phone only) ................................................. 25
Phone Book ....................................................................................................................... 25
Answer a Call..................................................................................................................... 26
End a Call .......................................................................................................................... 26
Redial................................................................................................................................. 26
Redial - Saved Number ..................................................................................................... 27
Handsfree Operation ......................................................................................................... 27
Auto-Answer ...................................................................................................................... 28
Using the Analog line......................................................................................................... 28

CALL HANDLING ................................................................................................... 29

Hold ................................................................................................................................... 29
Mute................................................................................................................................... 29
Transfer ............................................................................................................................. 30
Direct Transfer to Voice Mailbox........................................................................................ 30
Conference ........................................................................................................................ 31

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Conference Split ................................................................................................................ 31

Add Held ............................................................................................................................ 31
Swap.................................................................................................................................. 32
Call Forwarding.................................................................................................................. 32
Using Quick Call Forward Always ................................................................................................. 32
Programming Call Forwarding Using Profiles ............................................................................... 33
Activate Call Forward .................................................................................................................... 34
Cancel Call Forward...................................................................................................................... 34

USING OTHER FEATURES.................................................................................... 35

Account Codes .................................................................................................................. 35
ACD ................................................................................................................................... 35
Attendant Call Hold - Remote Retrieve.............................................................................. 36
Callback ............................................................................................................................. 36
Call Forward - Remote (I'm Here)...................................................................................... 36
Call Forward - End Chaining.............................................................................................. 37
Call Forward - Forced ........................................................................................................ 37
Call Forward - Override ..................................................................................................... 38
Call Park ............................................................................................................................ 38
Call Pickup......................................................................................................................... 39
Campon ............................................................................................................................. 39
Direct Paging ..................................................................................................................... 40
Direct Paging - Handsfree Answerback Enabled.......................................................................... 40
Direct Paging - Handsfree Answerback Disabled ......................................................................... 41
Direct Voice Call ................................................................................................................ 42
Do Not Disturb ................................................................................................................... 42
Emergency Calls................................................................................................................ 43
Float Keys (5340e IP Phone)............................................................................................. 44
Programming Float Keys............................................................................................................... 45
Using Float Keys ........................................................................................................................... 46
Group Listen ...................................................................................................................... 47
Group Paging / Meet Me Answer....................................................................................... 47
Group Presence................................................................................................................. 48

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Mitel 5330e/5340e IP Phones User Guide

Handoff - Personal Ring Groups........................................................................................ 49

Headset Operation............................................................................................................. 49
Hot Desking ....................................................................................................................... 50
Hot Desk Remote Logout .................................................................................................. 51
Hot Desk - PIN Change ..................................................................................................... 51
Make Busy ......................................................................................................................... 51
Message Waiting Indicator ................................................................................................ 52
Messaging - Advisory ........................................................................................................ 52
Messaging - Callback ........................................................................................................ 52
Messaging - Cancel Callback ............................................................................................ 53
Messaging - Cancel All Callbacks ..................................................................................... 54
Music ................................................................................................................................. 54
Night Answer ..................................................................................................................... 54
Override (Intrude) .............................................................................................................. 54
Paging................................................................................................................................ 54
Phone Lock........................................................................................................................ 55
User PIN ............................................................................................................................ 56
Record a Call ..................................................................................................................... 56
Reminder ........................................................................................................................... 57
Voice Dialler....................................................................................................................... 58
Speed Call ......................................................................................................................... 58
Tag Call ............................................................................................................................. 58
Trunk Flash........................................................................................................................ 59

VISUAL VOICE MAIL.............................................................................................. 60

Set Up your Mailbox .......................................................................................................... 60
Enable Visual Voice Mail ................................................................................................... 60
Opening the Visual Voice Mail Application ........................................................................ 60
Log Into Your Mailbox From Your Own Extension............................................................. 60
Log Into Your Mailbox From Another Extension ................................................................ 61

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 Mitel 5330e/5340e IP Phones User Guide

Log Out Of Your Mailbox ................................................................................................... 61

About the Visual Voice Mail Main Window ........................................................................ 62
Display Message Details ................................................................................................... 63
Play a Voice Message ....................................................................................................... 64
Dial Message Sender ........................................................................................................ 64
Save a Message ................................................................................................................ 65
Delete a Message.............................................................................................................. 65
Add a Message Sender to Your Contacts List................................................................... 65
Forward a Message to Another Mailbox ............................................................................ 65
Forward a Message to Your Email Address ...................................................................... 66

USING YOUR PHONE WITH THE 5310 IP CONFERENCE UNIT.......................... 67

Access the Conference Controller ..................................................................................... 67
Turn the Conference Unit On and Off................................................................................ 67
Adjust the Conference Unit Volume................................................................................... 67
Place the Conference Unit in Presentation Mode .............................................................. 67
Exit the Conference Controller........................................................................................... 68
Mute the Conference Unit.................................................................................................. 68

USING THE LINE INTERFACE MODULE .............................................................. 69

Making and Answering Calls Using the Analog key .......................................................... 69
Making and Answering Calls Using the Failover Mode ..................................................... 70

USING YOUR PHONE WITH THE CORDLESS MODULE AND ACCESSORIES . 71

Elements of Your Cordless Module and Accessories ........................................................ 72
Handset/Headset Combinations ........................................................................................ 73
Pairing the Cordless Module and Accessories .................................................................. 73
Pairing a DECT Cordless Accessory with a DECT Cordless Module........................................... 73
Pairing a Bluetooth Accessory with a Bluetooth Module............................................................... 74
Unpairing an Accessory ................................................................................................................ 75
Cordless Module LED Indicators ....................................................................................... 75
Using a Cordless Device as a Remote Control ................................................................. 75
Using the Mute Key on a Cordless Device ........................................................................ 75

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Mitel 5330e/5340e IP Phones User Guide

Using the Volume Keys on Cordless Device ..................................................................... 76

USING THE MITEL CORDLESS HANDSET .......................................................... 77

Elements of the Cordless Handset .................................................................................... 77
Answer a Call..................................................................................................................... 78
Hang up ............................................................................................................................. 78
Dialing – Auto Dial Disabled .............................................................................................. 78
Dialing – Auto Dial Enabled ............................................................................................... 78
Handset Alerting Tones and LEDs .................................................................................... 79

USING THE MITEL DECT CORDLESS HEADSET ................................................ 81

Answer a Call..................................................................................................................... 81
Hang Up............................................................................................................................. 82
Dialing – Auto Dial Disabled .............................................................................................. 82
Dialing – Auto Dial Enabled ............................................................................................... 82
Headset Alerting Tones and LEDs .................................................................................... 82

USING A BLUETOOTH HEADSET......................................................................... 84

Answer a Call..................................................................................................................... 84
Hang Up............................................................................................................................. 84
Dialing – Auto Dial Disabled .............................................................................................. 84
Dialing – Auto Dial Enabled ............................................................................................... 85

USING THE CORDLESS DEVICES APPLICATION............................................... 86

Low Battery Level .............................................................................................................. 86
Viewing Cordless Module Information ............................................................................... 86
Enabling/Disabling Auto-Connect on a Bluetooth Headset ............................................... 87
Connecting/Disconnecting a Bluetooth Headset ............................................................... 87
Editing a Bluetooth Headset Name.................................................................................... 87
Auto Dial ............................................................................................................................ 88

USING IP PROGRAMMABLE KEY MODULES 12 AND 48 ................................... 89

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 Mitel 5330e/5340e IP Phones User Guide

About Your Phone

The Mitel® 5330e and 5340e IP Phones are full-feature, dual port, dual mode enterprise-class
applications phones that provide voice communication over an IP network. They both feature
a large graphics display (160 x 320), self-labeling keys and embedded Gigabit support. The
5330e IP Phone offers 24 programmable multi-function keys and the 5340e IP Phone offers
48 programmable multi-function keys for one-touch feature access. Both phones provide ten
fixed feature keys for convenient access to features such as Conferencing, Redial, and many
customizable user settings as well as navigational keys to access various screens and
application layers.

The 5330e and 5340e IP Phones support Mitel Call Control (MiNet) protocol and session
initiated protocols (SIP). Both phones support module such as the Line Interface Module,
5310 IP Conference, PKM Module, and Cordless (DECT) and Bluetooth Modules.
Additionally, they support Hot Desking and Clustered Hot Desking as well as Resiliency. The
5330e/5340e phones are ideal for executives and managers, and can be used as an ACD
Agent or Supervisor Phone, as well as a Teleworker Phone.

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Mitel 5330e/5340e IP Phone User Guide

The 5330e IP Phone

The 5340e IP Phone

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 Mitel 5330e/5340e IP Phones User Guide

Elements of Your Phone

Feature Function

1) Display Provides a large, high-resolution viewing area that assists you in

selecting and using phone features.

2) Ring/Message Indicator Flashes to signal an incoming call and to indicate a message waiting in
your voice mailbox.

3) Volume, Speaker Provide the following audio control capability:

and Mute Controls
 (UP) and (DOWN) provide volume control for the ringer,
handset, and handsfree speakers.

 (SPEAKER) enables and disables Handsfree mode.

 (MUTE) enables Mute, which allows you to temporarily turn

your phone's handset, headset or handsfree microphone off during
a call.

4) Fixed Function Keys Give you access to the following phone functions:

 (MENU): provides access to menus for your phone's

applications and settings.
 (CANCEL): ends a call when pressed during the call, and,
when you are programming the phone, eliminates any input and
returns to the previous menu level.
 (REDIAL): calls the last number dialed.
 (HOLD): places the current call on hold.
 (TRANS/CONF): initiates a call transfer or establishes a
three-party conference call.
 (MESSAGE): provides access to your voice mailbox and
flashes to notify you of messages waiting in your voice mailbox.
Note: The Ring/Message indicator also flashes when messages
are waiting.

5) Keypad Use to dial.

6) Navigation Page Use to display additional pages of information. The 5330e has two page
Keys navigation keys: Back and Next. The 5340e has three page navigation
keys: Back, Next, and Home.

7) Programmable Provides 24 (on the 5330e) and 48 (on the 5340e) self-labeling keys that
Feature Keys and Softkeys. can be programmed as speed call keys, fixed function keys, hard keys,
applications, or line appearance keys, according to your communication
needs. On your home page, the bottom right feature key is always your
Prime Line key on a 5340e IP Phone; and the bottom left feature key is
always your Prime Line key on the 5330e IP Phone. The top three keys
are softkeys.

8) Handsfree Speaker Provides sound for Handsfree calls and background music.

9) Handset Use for handset calls. If you are in headset or handsfree mode, you do
not need to use the handset.

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Mitel 5330e/5340e IP Phone User Guide

Ring/Message Indicators
When indicator is it means that

Flashing rapidly Your phone is ringing

Flashing slowly A message or callback message is waiting at your phone

On Your phone is ringing another phone

Off Your phone is idle, or you are on a call

For Users on Resilient Mitel Communications Director (MCD)

Systems

If during a call, you hear a beep repeated every 20 seconds it means that your phone is
switching to a secondary MCD system. The call continues and there is a change in the
operation of some keys and features on your phone. Normal operation resumes when your
phone switches back to the primary system. If your phone is idle and switched to the
secondary system, you'll see a flashing rectangle on the display. The rectangle remains until
the switch to the primary system is complete.

If the phone fails over to the secondary ICP, you have access to your mailbox on the
secondary ICP only if your Administrator has programmed a mailbox for you.

Notes:

 The mailbox on the secondary ICP will not contain the same messages as the mailboxes
on the primary ICP. Any preferences that are voice mail related are not carried from the
primary ICP to the secondary ICP. These preferences must be set on both ICPs.
 The People and Settings applications do not support resiliency. Your logs, contact
information and any Settings on the primary ICP will not be carried from the primary ICP
to the secondary ICP.

Mitel Line Interface Module

The Line Interface module is an optional device that adds an analog phone line (POTS)
capability to your phone. If Emergency Call Routing is not programmed on your MCD, you
must use the Line Interface Module to dial emergency calls. For more information on
emergency number dialing, refer to Emergency Calls. If you have a Line Interface Module
connected to your phone, all programming of the Line Interface Module, except the Analog
Key, is done by the Installer when your phone is installed. For more information, refer to
Programming Features on Your Keys and Using the Line Interface Module.

Using Your IP Phone with Mitel Unified Communicator Express

When used with Unified Communicator® Express or Unified Communicator Advanced

applications, the 5330e/40 IP Phone becomes a powerful communications tool that helps
customers streamline communications between people and organizations. This leads to
improved productivity, enhanced customer service, reduced costs, and ultimately improved
business process integration. See the appropriate user guide at http://edocs.mitel.com for
details.

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 Mitel 5330e/5340e IP Phones User Guide

Tips For Your Comfort And Safety

Don't Cradle the Handset!

Prolonged use of the handset can lead to neck, shoulder, or back discomfort, especially if you
cradle the handset between your ear and shoulder. If you use your phone a lot, you may find
it more comfortable to use a headset. See the section on headset usage elsewhere in this
guide for more information.

Protect your Hearing

Your phone has a control for adjusting the volume of the handset receiver or headset.
Because continuous exposure to loud sounds can contribute to hearing loss, keep the
volume at a moderate level.

Adjust the Viewing Angle

The stand built into your phone tilts to give you a better view of the keys.

To tilt your phone for better viewing:

1. Turn the phone so that the front faces away from you.
2. Hold the base unit firmly and press the release tabs on the sides of the stand to detach
the base unit.
3. Hinge the hooks of the base unit into the notches on the back of the phone and snap into
place as follows:
a. For a high-angle mount, hinge the
two lower hooks into the bottom
set of notches and snap the two
upper hooks into the middle set of
notches.
b. For a low-angle mount, hinge the
two lower hooks into the middle
set of notches and snap the two
upper hooks into the top set of
notches.

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Mitel 5330e/5340e IP Phone User Guide

Using Your Default Phone Window and Keys

The 5340e and 5330e IP Phone default phone windows and keys are shown and described
below. The Phone window provides access to programmable keys and the main phone
interface.

Getting Started with Your Phone

When you receive your phone, you need to program features and applications. Press the
blue Menu key to access your phone’s applications. You can then program your phone’s
settings, your contact list using People (5340e IP Phone), Call Forwarding and so forth. See
About Your Phone Applications.

5340e and 5330e IP Phone Window

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 Mitel 5330e/5340e IP Phones User Guide

5340e and 5330e IP Phone Default Window and Keys

Feature Function

1) Softkeys Allow you to access specific call control features, which are context
sensitive. Non-programmable feature keys, which are specific to the
application or state of the set. The 5330e provides three softkeys and
the 5340e provides six softkeys.

2) Programmable Keys Launch specific call control features. Use the Settings application or
the Unified Communicator Express application to program these keys.
The 5340e provides 16 programmable keys per page (a maximum of
47 programmable keys plus 1 prime line key). The 5330e provides 8
per page (a maximum of 23 programmable keys plus 1 prime line key).
For instructions on programming the keys, see Programming Features
on Your Keys.

3) Navigation Page Keys Display additional pages of information The 5330e has two page
navigation keys: Back and Next, while the 5340e has three page
navigation keys: Back, Home, and Next.

4) Status Line Displays time, date, and icons indicating feature states as follows:

 Message Waiting ( ) - Indicates new voice mail.

 Headset ( ) - Indicates that the phone is in headset mode.

 DND ( ) - Indicates DND (Do not disturb) mode.
 Logged in as ( ) - Indicates that a hot desk user is logged in.
 Conference Unit ( ) - Indicates that the Conference Unit is
connected and turned on.

5) Information Area Provides prompts in most phone applications. Content changes based
on the application.

6) Footer Shows context and summary information based on information in the

Programmable Keys area, such as Page Indicators, numbers of items,
and so forth.

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Mitel 5330e/5340e IP Phone User Guide

About Your Phone Applications

Your 5330e and 5340e IP Phones provide applications that simplify the use of your phone.

To open the Applications window, press the blue Menu key. The Applications home
window gives the current status of your phone’s applications. To open an application, press
the key beside the application name:

 People (5340e IP Phone only): Use the People application to add, delete and edit
contact names and numbers. You can also dial anyone on your contact list from the
People application. The People window displays up to eight contacts per page, ordered
alphabetically by last name For information on using the People application, refer to
Setting Up Your Contact List and Dial From Your People Application.

 Call Forwarding: Use the Call Forwarding application to quickly set Call Forward Always
and to create Call Forward profiles that identify where to send your incoming calls. The
Call Forwarding window shows a list of your Call Forwarding profiles and indicates which
one is active. See Call Forward for more information on how to add, edit, delete, and
activate Call Forwarding profiles.

 Call History: Use the Call History application to display lists of the calls that you have
missed, made, and answered. This feature allows you to filter the call records and display
information on each call on the list. See Using the Call History Application for more
information.

 Conference Unit: Use the Conference Unit application to control the 5310 IP Conference
Unit. Use this application to turn the conference unit off or on, to adjust the volume, or to
put the conference unit into Presentation mode. You can only run one Conference
Controller session at a time. The Conference Unit application is available only when your
phone is connected to a 5310 Conference Unit. See Using Your Phone with the 5310
Conference Unit for more information.

 Cordless Module and Accessories: Use the Cordless Devices application to configure
and view status of cordless DECT and Bluetooth accessories. See Using the Cordless
Module for more information.

 Settings: Use the Settings application to display and quickly change your phone’s
current communications settings. See Using the Settings Application for more
information.

 Help: Provides access to Launch PC Help and Quick Help and displays a list of the key
icons.

 Call Info: Use the Call Info application to display caller information on your phone’s prime
line. Call Info appears automatically on incoming calls if the Call Notification—Display
Call Info Setting is enabled and Call Info is available

You can press the programmed application key from the default Phone Window. For
information on programming keys, see Programming Features On Your Keys.

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 Mitel 5330e/5340e IP Phones User Guide

Using the Settings Application

The Settings application provides a single location to access all your phone settings. Select
any of the options below to access a window where you can view and configure settings for
your phone. The Settings window provides the following:

 User Information: Use to specify your name and phone number.

 Languages: Allows you to select the language in which phone prompts and applications
appear. Supported languages are English, French, Spanish, German, Dutch, Italian, and
Portuguese. Note: The system can support up to three languages at one time. Language
choices appearing in the phone display are controlled by ICP programming.
 Text Size: Allows you to specify the font size (large or small) for the 5340e IP Phone.
 Programmable Keys: Use to assign features to the Programmable Keys that are
available in the Phone application.
 Call Notification: Use to specify that the Phone application behavior when incoming or
outgoing calls occur.
 Brightness and Contrast: Allows you to adjust the display brightness and contrast of
your phone.
 Screen Saver: Allows you to specify a specific time of inactivity on your phone that
triggers the screen saver to display.
 Audio Feedback: This setting allows you to adjust the volume of the audio feedback as
well as the error beeps and enable or disable the setting.

 Message Key Configuration: Allows you to configure the Message key.

 External Message: Allows you to program your phone to launch the Phone application
when it displays special messages in the Information Display area.
 PC Connectivity: Allows you to enter a password that is used by the phone to establish
communications with the PC-resident Unified Communicator (UC) Express application.
See the Unified Communicator Express User Guide at http://edocs.mitel.com for details.
 About 5330e/5340e IP Phone: This screen displays the software release.

Using the Call History Application

Use this application to display logs of your most recent 50 calls. After the 50-call limit has
been reached, the oldest log is replaced each time a new call is missed, made, or answered.

From this application, you can

 display logs by type

 display call information (if available) for the logs
 return missed calls by pressing a key (5340e IP only)
 delete or modify digits before saving or dialing a call
 delete logs

If you are a hot-desk user, you can view and maintain your call history logs when you are
logged into another extension.

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Mitel 5330e/5340e IP Phone User Guide

View Call Log Details

1. From the idle display, press the blue Menu key and then press Call History. (Missed
Calls) appears next to the key label if you have missed calls.
2. Press
 Missed to view your missed calls (if any).

 All to view a list of all logs (5340e IP only)

 Answered to view logs of your incoming calls

 Made to view logs of your outgoing calls.

3. Use the navigation keys at the bottom of the display to move to the previous, first, or next
page of logs. The total number of logs in the current list is shown in the bottom left corner
of the display. The bottom right corner shows the range of logs (for example 1 -7) that are
currently displayed.
4. Press the key to the right of the log to call the contact (5340e IP Phone only)
or
Press the key to the left of the log to display the call details:
 Name and number (if available)

 Log type and number of attempts (for example 2x)

 Type of call: Transfer (Tsf.) or Conference (Conf.)

 Time and date of log

 Duration of call in hours:minutes:seconds (for Made and Answered logs).

5. Do one of the following:

 If necessary, use the keypad, Delete Digit, and Backspace keys to modify the
number. If an outgoing prefix is required to access an external trunk, you must add
the digit(s). Press Dial to call the number or press To Contacts to save the contact
details to the People application (5340e IP Phone only).

 Press or at the bottom of the set to display details for another log.

 Press Close to return to the previous list.

Review Call Log Icons

1. Press the blue Menu key, press Help, and press Key Icons.
2. Press or to navigate to the list of Call History icons. Note that “New”
logs are any logs that have been generated since the last time you accessed the Call
History application.

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 Mitel 5330e/5340e IP Phones User Guide

Delete Logs
To delete an individual log press the key to the left of the log to display the call details and
then press Delete Log Entry.

To delete all logs by type

1. From the idle display, press the blue Menu key and then press Call History.
or
Press the Call Hist feature access key. (Missed Calls) appears next to the key label if
you have missed calls.
2. Press
 Missed to view your missed calls (if any)

 All to view all logs (5340e IP only)

 Answered to view logs of your incoming calls

 Made to view logs of your outgoing calls.

3. Press Delete List to delete all logs from the currently displayed list.
4. You are prompted to confirm the delete. Press Delete.

Getting Help

To access the 5330e/5340e IP Phone help and documentation:

1. Press the blue Menu key.

2. Press Help. You have the following options:
 Press Launch PC Help to display http://edocs.mitel.com.

 Press Key Icons or Quick Help.

 Press or at the bottom of the set to view items for the selected help
option.

3. Press Close.

Tips for Setting up Your Phone

After you receive your 5330e/5340e IP Phone, use the options in the Settings application to
customize your phone. After customizing your phone, press the blue Menu key to verify
the settings are correct. Now, you are ready to begin using your phone.

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Mitel 5330e/5340e IP Phone User Guide

Customizing Your Phone

Use the Settings application to customize your phone.

Note: The System Administrator can invoke a Lock to Factory default option on a per-phone
basis. When this is in effect, the system administrator sets the following settings and you
cannot change them:

 Programmable Keys
 External Messaging

Using the Dial Pad to Enter Information

You can use the standard dial pad keys 0-9, and * and # to enter a name and or number for
applications and features. Using the dial pad is the default option. You can also use the on-
screen keyboard by selecting Keyboard while entering text (see Using the On-screen
Keyboard).

The following table illustrates the characters you can enter by pressing a key consecutively.
For example, to enter the letter “e”, press the ‘3’ key twice.

Key Characters

1 1

2 a b c A B C 2

3 d e f D E F 3

4 g h i G H I 4

5 j k l J K L 5

6 m n o M N O 6

7 p q r s P Q R S 7

8 t u v T U V 8

9 w x y z W X Y Z 9

0 0

* * Space

‘‘

# # . , ( ) +

Characters are automatically inserted after a one-second delay. If you make an error, use
Backspace and Clear (5340e only) to make corrections.

Press or at the bottom of the set to move the cursor forwards or backwards
without deleting characters.

Note: When a text entry window is open, you cannot use the dial pad for dialing.

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Using the On-Screen Keyboard to Enter Information

The onscreen keyboard can be used to enter name and number information into applications
and features.

1. When prompted to enter name/number information, press Keyboard to display the on-
screen keyboard.
2. Press Next Page and Previous Page to navigate to the set of characters needed for
your input.
3. Repeatedly press the key next to the character you want to enter until that character is
highlighted. The character is automatically inserted after a one-second delay. If you make
an error, press or at the bottom of the set to move the cursor
backwards or forwards. This does not delete any characters. You can press Backspace
or Clear (5340e only) to delete characters.
4. After you have entered all the characters, press Save.
5. Continue with text entry as required by the application or press Close.

Specify User Information

To specify the phone number displayed on your phone:

1. Press the blue Menu key .

2. Press Settings.
3. Press User Information.
4. Press Edit Name.
5. Using the dial pad, press the appropriate letters to spell your name (see Using the Dial
Pad to Enter Information).
6. Press Save.
7. Press Edit Number.
8. Using the dial pad, press the appropriate numbers for your line (see Using the Dial Pad to
Enter Information).
9. Press Save.
10. Press Save again.

Note: Press Cancel at any time to exit this application without making any changes or press
Clear to clear the entered name and number.

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Specify Language

To specify the language in which prompts and applications display:

1. Press the blue Menu key .

2. Press Settings.
3. Press the Language setting.
The phone displays the three language selections that are currently programmed in the
ICP.
4. Select the appropriate language and press Save.
The phone displays your chosen language.

Note: Languages supported on the 5330e/5340e may differ from those supported on the ICP. If
the phone is configured for an unsupported language, the prompts may appear in your selected
language but the Application language for the phone defaults to English. The Language window
displays "(name of the selected language)(Unsupported)".

Specify Display Brightness and Contrast

Note: Brightness adjustment on a 5330e IP Phone is available on models with backlit displays
only.

To adjust the display brightness and contrast using the Settings application:

1. Press the blue Menu key .

2. Press Settings.
3. Press Brightness and Contrast.
4. Press the Brightness and Contrast keys to adjust the brightness and contrast of your
screen.
5. Press Save.

Note: Press Cancel at any time to exit this application without making any changes.

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Specify Audio Feedback Options

The error beep volume in the phone is related to the volume of the speaker. You can set the
beep volume using this procedure; however, adjusting the speaker volume also affects the
beep volume.

To adjust the volume of the audio feedback:

1. Press the blue Menu key .

2. Press Settings.
3. Press Audio Feedback.
4. Set the options using the appropriate actions described below:

Option Action

Turn audio feedback off for errors Press Turn Off.

Adjust audio for error beeps Press Volume + or Volume –

Turn audio feedback on for errors Press Play Error Tone

5. Click Save.

Note: Press Cancel at any time to exit this application without making any changes.

Specify Text Size

To specify the text size that displays on the phone:

1. Press the blue Menu key .

2. Press Settings.
3. Press Text Size.
4. Select Large Text or Small Text.
5. Press Save.

Note: This setting is available only on the 5340e since the 5330e always uses large text. Large
is the default text size on the 5340e IP Phone.

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Mitel 5330e/5340e IP Phone User Guide

Specify Call Notification Behavior

To specify that the Phone window automatically displays when you are making or
receiving calls:

1. Press the blue Menu key .

2. Press Settings.
3. Press Call Notification.
4. Press the appropriate options to identify when you want the Phone window to display. For
example, if you select the Made option, each time the phone goes off hook to make a
call, the Phone window is displayed.
5. Press Save.

Notes:

 When To my prime line is selected, select Display Call Info to display Call Information
instead of the Phone window.
 Press Cancel at any time to exit this application without making any changes.
 When the Conference Unit application is displayed, the Phone application is not
automatically displayed when making or receiving calls.

Adjust the Ringer

Certain features require access to a Superkey menu; therefore, a Superkey must be

programmed to a key to access this menu. See Programming Features on Your Keys on
page 19 for information on how to program a Superkey.

To adjust the Ringer Volume while the phone is idle:

1. Press Superkey (must be programmed to a key).

2. Press the No softkey until "Ringer Adjust?" appears.
3. Press “Ring Adjust”.
4. Press No.
5. Press “Ringer Vol”.

6. Press (UP) or (DOWN) .

7. Press Superkey.

Note: Adjusting ringer volume also adjusts cordless headset/handset ringer tone.

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 Mitel 5330e/5340e IP Phones User Guide

To adjust the Ringer Volume while the phone is ringing:

 Press (UP) or (DOWN).

Notes:

 If the phone is in talk state, this action adjusts the volume of the handset, headset or
speaker.
 If the phone is idle, this action adjusts the contrast.

To adjust the Ringer Pitch while the phone is idle:

1. Press Superkey (must be programmed to a key).

2. Press the No softkey until "Ringer Adjust?" appears.
3. Press “Ring Adjust”.
4. Press “Ringer Pitch”.

5. Press (UP) or (DOWN).

6. Press Superkey.

Enable a Screen Saver (5340e only)

You can program your screen saver to turn on after a specific time period of inactivity on your
phone.

To enable a screen saver:

1. Press the blue Menu key .

2. Press Settings.
3. Press Screen Saver.
4. Select the inactivity time, which will activate the backlight switch to turn off.
5. Press the checkbox opposite Display image if you wish the screen saver to be displayed.
If you do not press this checkbox, only the set backlight is turned on.
6. Use the Brightness options to adjust the Brightness of the screen saver, if necessary.
7. Press Save.

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Program Receipt of External Messaging

You can program your phone to launch the Phone application when it receives messages
(other than phone calls).

To program receipt of External message types:

1. Press the blue Menu key .

2. Press Settings.
3. Press External Messages.
4. Press the checkbox Enable.
5. Press Save.

Enable PC Connectivity

To enable a connection to be set up between your phone and the Unified

Communicator Express application:

1. Press the blue Menu key .

2. Press Settings.
3. Press PC Connectivity.
4. Press the checkbox Enable.
5. Press Save.

Note: See the Unified Communicator Express User Guide at http://edocs.mitel.com for details.

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 Mitel 5330e/5340e IP Phones User Guide

Programming Features on Your Keys

Tips on Programming Features

You can program your phone's programmable keys to enable features. To program your
keys, use:

 Settings application

 Unified Communicator Express application

You can assign the following to a programmable Key:

 Features and Fixed function keys: see Program Feature Keys Using the Setting
Application.

 Applications: People, Settings, Call Forwarding, Conference Unit (see Program Phone
Application)

Note: Only the System Administrator can program line select and line appearance keys. The
user’s Prime line by default is Key 1.

Note: To program the 12-button or 48-button Programmable Key Module (PKM) follow the
same steps as you will when programming your programmable keys on your phone.
See Using IP Programmable Key Modules 12 and 48 on page 89 for more information.

Features available for programming on programmable keys

Feature Default Label

Speed Call Speed Call

Music Music

Night Answer Night Ans

Account Code Verified Acct Verified

Account Code Non-Verified Acct Non-Ver

Hot Desking Hot Desk

Phonebook Phonebook

Voice Dialler Voice Dialler

Auto Answer Auto Ans

Paging Paging

Call Pickup Call Pickup

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Feature Default Label

Call Back Call Back

Headset1 Headset

Make Busy Make Busy

Campon Campon

Override Override

Direct Page Page

Do Not Disturb DND

Single Flash Flash

Double Flash Dbl Flash

Meet Me Answer Meet Me

Message Waiting Indicator Msg Waiting

Emergency Call Emergency

Tag Call Tag Call

Privacy Release Privacy Rls

Swap Swap

Release Release

Call History Call Hist

Call Park Call Park

Call Park Retrieve Park Retrieve

Float Keys Float Keys

Group Listen Grp Listen

Superkey Superkey

Redial Redial

Speaker Speaker

Message Message

Hold Hold

Transfer/Conference Trans/Conf

Cancel Cancel

Analog Line Analog Line

1
. Turning on the Headset feature key has no effect on the Cordless Headset.

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 Mitel 5330e/5340e IP Phones User Guide

Applications available for programming on programmable keys

Application Default Label

Applications List Applications

Call History Call Hist

People People

Call Forwarding Forwarding

Conference Unit Conf Unit

Launch Unified Communicator Express PC App

Application

Help Help

Settings Settings

Call Info Call Info

Visual Voice Mail Voice mail

Program Feature Keys Using the Settings Application

To program a Phone Feature or hard key:

1. Press the blue Menu key .

2. Press Settings.
3. Press Programmable Keys.
4. Press the key you wish to program.
5. If applications are displayed, press View Features.
6. Use the Page Navigation keys to move through the features list.
7. Select the desired feature or fixed function key from the list. A default label is
automatically assigned to the key.
8. Enter the required information in the fields provided, if necessary.
9. If you are programming any feature other than Speed Call, Message Waiting Indicator,
Call Park and Call Park Retrieve, press Save and you are finished with this procedure. If
you are programming Message Waiting Indicator and or Call Park, perform the following
steps:
 Press the Edit Number field.

 Using the dial pad, enter the appropriate numbers that correspond to the phone
whose messages you wish to be notified of (Message Waiting) or the directory
number (Call Park).

 Press Save.

10. Press Close.

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To program a Phone Application:

1. Press the blue Menu key .

2. Press Settings.
3. Press Programmable Keys.
4. Press the key you wish to program.
5. If Features are displayed, press View Applications.
6. Select the desired application.
7. Press Save.
8. Press Close.

To program Speed Call:

1. Press the blue Menu key .

2. Press Settings.
3. Press Programmable Keys.
4. Press the key you wish to program. If it’s already programmed, press Clear Key.
5. Press Speed Call.
6. Press Edit Info and enter the label for the Speed Call.
7. Press Save.
8. Press Edit Number and enter the phone number for the Speed Call:
 The maximum length is 26 characters.

 0-9, # and *. Pause and Flash are not allowed.

 You can use dial pad to enter the number.

9. Press Save, and then press Save again.

10. Press Close, and then press Close again.

Notes:

 To return to the Feature or Applications list at any time, press Cancel or View
Applications.
 You can also choose to Edit the Label, Clear Information, and Clear Key.

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Clear Programming from a Key

You may wish to clear the programming from a key if you are no longer using it.

To clear the feature or application programming from a key:

1. Press the blue Menu key .

2. Press Settings.
3. Press Programmable Keys.
4. Press the key you wish to clear.
5. Press Clear Key.
6. Press Close.

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Setting Up Your Contact List (5340e Only)

Use the People application to set up your contact list.

Adding Names to Your Contact List

You can add a name to your contact list by entering it directly using the People application or
by copying a number from the Call Info window. Since a contact’s phone number is
mandatory and its name is optional, you are prompted to enter the number first.

To add a name to your contact list using the People application:

1. Open the People application.

2. Press New.
3. Enter the number.
4. Press Save. The First Name window appears.
5. Press the appropriate letters to spell the first name of your contact.
6. Press Save.
7. Press Close.

Editing Information in Your Contact List

1. Open the People application.
2. Press the name you wish to edit.
Note: If you wish to delete the name from your contact list, press Delete.
3. Press Edit Name.
4. In the on-screen keyboard, update the appropriate information (see Using the Dial Pad to
Enter Information).
5. Press Save.
6. Press Edit Number.
7. In the on-screen keyboard, update the appropriate information.
8. Press Save followed by Close.

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Making and Answering Calls

You can make a call using one of the following methods:

 Dial a number from the People application (for the 5340e IP Phone only).

 Press the programmed key associated with the party you want to call. For more
information about programming keys, see Programming Features On Your Keys.

 Dial the number using the dialpad.

 Use Phone Book (see Phone Book below).

Dial from your People Application (5340e IP Phone only)

To dial a contact from your People list:

1. Open the People application.

2. Use the navigation keys to page through the contact list and select the name.
3. Dial the contact name using one of the following methods:
 Select a contact name and press Dial.

 Press the key to the right of the contact’s dial icon in the main list. (The contact name
does not need to be selected.)

4. Continue the call using the speakerphone or lift the handset.

Phone Book

To use Phone Book:

Note: You can enter the first or last name, or both.

1. Press Phone Book (if available) or the key programmed as Phone Book.
2. Enter the name of the desired party, as follows:
 For each letter in the name, press the appropriate key on the keypad until the letter is
shown in the display. For example, if the letter C is required, press the digit 2 three
times.

 Use the <— softkey to correct errors.

 If the next letter in the name is on the same digit key as the previous letter, press the
—> softkey before proceeding.

 If required, press —> softkey to add a space between the first and last name.

3. Press the Lookup softkey.

 If the system option “Phonebook Lookup – Default to User Location” is enabled for
your phone, the search is limited to names that share your location; otherwise, the
entire directory is searched.

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Mitel 5330e/5340e IP Phone User Guide

 If the system option “Phonebook Lookup – Display User Location” is enabled, after
the phonebook search function displays the matching name and directory number,
the user’s location is displayed. The display alternates between the name/number
and the location every 2 seconds.

4. If no match exists, edit the original entry.

or
If the system option “Phonebook with Location” is enabled, press Backup. ALL
LOCATIONS? Is displayed. Press Yes to search the entire directory or press No to
search for only names that share your location. Edit the name and press Lookup.
5. If more than one match is found, press the Next softkey.
6. Do one of the following:
 To make the call, press the Call softkey.

 To edit the entry, press the Backup softkey.

 To exit, press Cancel or Superkey.

Answer a Call

Do one of the following:

 Select the programmable line key or Float Key (see page 44) for the ringing line that is
flashing.

 Lift the handset or press (SPEAKER).

End a Call

Do one of the following:

 Press Hang Up or Cancel ( ).

 Replace the handset.

 Press the key that you have programmed as Cancel.

 If you are in Handsfree mode, press (SPEAKER).

Redial

To redial the last number that you manually dialed:

1. Lift the handset (optional).

2. Press (REDIAL).

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Redial - Saved Number

To save the last number that you manually dialed:

1. Lift the handset.

2. Dial the appropriate feature access code.

To Redial a saved number:

1. Lift the handset.

2. Dial the appropriate feature access code.

Handsfree Operation

To use Handsfree to make a call:

1. If you want to use a Non-Prime Line, press a Line Appearance key.

Note: Your administrator must program Line Appearances to your phone.
2. Dial the number.
3. Begin speaking when the called party answers. Your phone's Handsfree microphone and
Handsfree speaker transmit and receive audio.

To use Handsfree operation to answer calls:

1. Press the flashing line key or Float Key (see page 44).
2. Begin speaking. Your phone's Handsfree microphone and Handsfree speaker transmit
and receive audio.

To hang up while using Handsfree operation:

 Press (SPEAKER).

To turn Mute on during Handsfree operation:

 Press (MUTE). The Mute key light turns ON.

To turn Mute off and return to conversation:

 Press (MUTE). The Mute key light turns OFF.

To disable Handsfree operation:

 Lift the handset.

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To return to Handsfree operation:

1. Press (SPEAKER).
2. Hang up the handset.

Auto-Answer

When the Auto-Answer feature is active, incoming calls ring briefly, and then the phone
answers the call in Handsfree mode. You can continue the call handsfree or use the handset.

To enable or disable Auto-Answer:

 Press Auto-Answer key. (See Programming Features on Your Keys for instructions on
programming features on your phone.) The key is highlighted and all incoming calls are
answered in Handsfree mode.

To switch from Handsfree mode to handset mode:

 Lift the handset

To end a call, do one of the following:

 Press (Cancel)

 Press the Hang Up softkey.

 Wait for the caller to hang up.

Using the Analog line

The phone can support the Line Interface Module. See Using The Line Interface Module for
more information.

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Call Handling

Hold

To place a call on Hold:

1. Press (HOLD).
2. Press the key that you have programmed as Hold. The indicator flashes on the line that
has the held call.
Note: You can only retrieve a call from hold when the phone is idle.

To retrieve a call from Hold, do one of the following:

 Lift the handset and press the flashing line key or Float Key (see page 44).

 Press the flashing indicator.

 Use the Add Held feature to conference into the held call.

To retrieve a call from Hold at another phone, do one of the following:

 Press the flashing line key.

 Dial the appropriate feature access code and the number of the station that placed the
call on Hold.

Mute

Mute lets you temporarily turn your phone's handset, headset or handsfree microphone off
during a call.

To turn Mute on during a call:

 Press (MUTE). The (MUTE) light turns ON.

To turn Mute off and return to the conversation:

 Press (MUTE). The (MUTE) light turns OFF.

Note: If you are on a Handsfree MUTED call and you lift the handset, the handset
microphone is automatically enabled and the MUTE light turns OFF.

NOTE FOR USERS ON RESILIENT MCD SYSTEMS: If your phone switches to the
secondary system while your speaker or handset is muted (that is, while the Mute key is lit)
the call remains muted until you hang up.

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Transfer

To Transfer an active call:

1. Press (TRANS/CONF).
2. Dial the number of the third party.
3. Do one of the following:
 To complete the Transfer, hang up.

 To announce the Transfer, wait for an answer, consult, and hang up.

 To cancel the Transfer, press (CANCEL).

To transfer an active call during headset operation:

1. Press (TRANS/CONF).
2. Dial the number of the third party.
3. To complete the Transfer, press the Release feature key.

Direct Transfer to Voice Mailbox

You can transfer an active call directly to the requested party's voice mailbox using the
(MESSAGE) key. If your phone has Visual Voice Mail programmed to the Message key, you
can configure a programmable line key as a Message key or provision a Speed Call key that
contains the Direct Transfer to Voice Mail feature access code (FAC).

To transfer an active call to third party's voice mailbox using the Message key:

4. Press (MESSAGE).
5. Dial the destination number using any valid dialing method: keypad, DSS/BLF key,
Speed Call or Personal Speed Call key, Call History, Phonebook.
6. Do one of the following:
 To complete the Transfer, hang up or press the Release feature key.

 To abort the Transfer, press (CANCEL) at any time before the last digit in the
destination number is dialed.

To transfer an active call to third party's voice mailbox using a Speed Call key:

7. Press (TRANS/CONF).
8. Enter the feature access key (FAC) or press the Speed Call key that contains the FAC.
9. Dial the destination number using any valid dialing method: keypad, DSS/BLF key,
Speed Call or Personal Speed Call, Call History, Phonebook.
10. Do one of the following:
 To complete the Transfer, hang up or press the Release feature key.

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 To abort the Transfer, press (CANCEL) at any time before the last digit in the
destination number is dialed.

Note 1: Both the FAC and the destination number can be programmed to a single Speed Call
key.

Note 2: When the phone is in idle state and there are no messages in the mailbox, pressing
the Message key connects you directly to your voice mail.

Conference

To form a Conference when a two–party call is already in place, or to add another party
to an existing Conference:

1. Press (TRANS/CONF).
2. Dial the number of the next party.
3. Wait for an answer.

4. Press (TRANS/CONF).

To leave a Conference:

 Hang up or press (CANCEL).

Conference Split

To Split a Conference and speak privately with the original party:

 Press the Split softkey.

Add Held

To move a call on hold to another line appearance:

1. Press an available line key.

2. Press the AddHeld softkey.
3. Press the flashing line key.

To add a call on Hold to an existing conversation or conference:

1. Press the AddHeld softkey.

2. Press the flashing line key.

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Swap

To call another party when you are in an established two–party call:

1. Press (TRANS/CONF).
2. Dial the number.

To alternate between the two parties:

 Press the Trade Calls softkey.

Call Forwarding

Call Forward lets you redirect incoming calls to an alternate number when

 your phone is busy,

 when you're not answering, or

 all the time.

You can program, activate, and deactivate Call Forward Always quickly through the
Applications screen while you have other types of Call Forwarding, such as Busy External,
activated through your Call Forwarding profiles.

For example, you can enable profiles to forward calls to your voice mailbox when your phone
is busy or unanswered. Then, if you must leave your desk, you can quickly enable Call
Forward Always to another phone, such as your home phone or cell. After you return to your
desk and deactivate Call Forwarding Always, your profiles for busy or unanswered conditions
remain active.

Using Quick Call Forward Always

To program and enable Call Forward Always:

1. Launch Applications and press Call Forwarding

or
Press the Forwarding feature key.
2. If a number is already programmed, you can
 Press Activate to enable forwarding to the current number
or

 Enter a new destination number and then press Activate.

Note: Call Forward Always takes precedence over all other types of forwarding.

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To deactivate Call Forward Always:

1. Launch Applications and press Call Forwarding

or
Press the Forwarding feature key
2. Press Deactivate.

Programming Call Forwarding Using Profiles

You can create Call Forward profiles that identify where to send your incoming calls. After
you create and save a Call Forward profile in the Call Forwarding application, you can enable
or disable the profile at any time.

Notes:

 The None Profile is a default profile provided by the system. It has no numbers
programmed. Use the None Profile to turn off all Call Forwarding.
 The default profile appears when the Call Forwarding set up does not match any of your
profiles.
 Only one call profile can be active at a time.
 The dotted radio button icon next to the profile shows the current active profile.

To create a Call Forward profile:

1. Launch Applications and press Call Forwarding

or
Press the Forwarding feature key.
2. Press Profiles.
3. Press New Profile.
4. Press Edit Profile Name. An on-screen keyboard displays.
5. Press the appropriate keys in the on-screen keyboard to enter the profile name and press
Save. This profile name identifies where your phone calls will be forwarded to.
6. Select the check box opposite the desired type of Call Forwarding:
 Always: forwards all your phone calls

 Busy Internal: forwards internal phone calls after several rings if your line is busy

 Busy External: forwards external phone calls after several rings if your line is busy

 No Answer Int: forwards internal phone calls redirects your calls after several rings if
you don't answer

 No Answer Ext: forwards external phone calls redirects your calls after several rings
if you don't answer

7. Press Edit Number to display the on-screen keyboard. In the on-screen keyboard, enter
the appropriate number.
8. Press Save.
9. Press Enable.

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10. Press Save.

11. Repeat Step 6 to Step 10 for each Call Forwarding type that you wish to program.
12. Press Save. This profile is saved but it is not activated. To activate this profile, see
Activate Call Forward below.
13. Press Close.
14. Press Close.

Note: Press Cancel at any time to exit this application without making any changes.

Activate Call Forward

To turn Call Forward on once it has been programmed:

1. Press the blue Menu key.

2. Press Call Forwarding.
3. Press Profiles.
4. Press the appropriate Profile setting.
5. Press Activate.
6. Press Close.

Cancel Call Forward

To cancel Call Forward:

1. Press the blue Menu key.

2. Press Call Forwarding.
3. Press Profiles.
4. Press None setting.
5. Press Activate.
6. Press Close.

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Using Other Features

Account Codes

An account code is a series of digits that you assign to your calls, usually for accounting
purposes. The code identifies the account in the call records that your system generates. A
forced account code is usually entered from another extension, enabling you to use features
or make calls that the extension otherwise could not. If you want this feature enabled on your
phone, ask your System Administrator.

To use Account Codes:

1. Lift the handset.

2. Dial the Account Code digits.
3. Press #.

To enter an Account Code during a call:

1. Press Superkey (must be programmed to a key).

2. Select Account Code.
3. Dial the Account Code digits.
4. Press the Save softkey.
5. Do one of the following:
 For a verified account code, press the Yes key.

 For a non-verified account code, press the No key.

ACD

If your phone is ACD-enabled, you can log in as an agent. When there is no agent logged
onto an ACD-enabled set, LOGGED OUT is displayed.

To log in as an ACD agent:

1. Press Superkey (must be programmed to a key).

2. Press Yes.
3. Enter your Agent ID, using the key pad.
4. Press Enter.
The text, LOGGED OUT disappears.

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Attendant Call Hold - Remote Retrieve

To retrieve a call placed on Hold by the attendant:

1. Lift the handset.

2. Dial the appropriate feature access code.
3. Dial the digits announced by the attendant.

Callback

The Callback feature allows you to be notified when a busy phone becomes free or when a
phone has been used after a no-answer condition was encountered.

To request a Callback when you reach a busy or unanswered station:

1. Press Call Me Back.

2. Hang up.

When the party is available, your phone starts ringing, and the display shows the Callback
ringing indicator.

To answer a Callback:

 When you see the Callback ringing indicator, lift the handset, or press the Float Key
(flashing with the calling party’s name label; see page 44).

Call Forward - Remote (I'm Here)

To forward calls from a remote station to your current location:

1. Press Superkey (must be programmed to a key).

2. Press the No softkey until "Call Forwarding?" appears.
3. Press the Forwarding softkey.
4. Press the Next softkey until "I Am Here" appears.
5. Press the To Me softkey.
6. Dial the extension of the remote station.
If you make an error while dialing, use the <— softkey to backspace and correct the
number.

7. Press (DOWN) or the Save softkey.

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To cancel Call Forward – Remote from the station that set the remote forwarding:

1. Lift the handset.

2. Dial the appropriate feature access code.
3. Dial the extension of the remote station.
4. Hang up.

To cancel Call Forward – Remote from the station that was forwarded:

1. Press Superkey (must be programmed to a key).

2. Press the No softkey until "Call Forwarding?" appears.
3. Press the Forwarding softkey.
4. Press the Review softkey.
5. Press the Change Key softkey.
6. Press the Turn FWD Off softkey.
7. Press Superkey (must be programmed to a key).

Call Forward - End Chaining

To ensure that calls do not get forwarded again by the destination number:

1. Lift the handset.

2. Dial 64.
3. Hang up.

To again allow calls to be forwarded by the destination number:

1. Lift the handset.

2. Dial the appropriate feature access code.
3. Hang up.

Call Forward - Forced

To force an incoming call to be forwarded:

 Press the Forward softkey.

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Call Forward - Override

To override Call Forward and ring a station:

1. Lift the handset.

2. Dial the appropriate feature access code.
3. Dial the extension number.

Call Park

The Call Park feature allows you to place a call in a special hold state. You, or someone else,
can then retrieve the call from any extension in the system.

After parking the call, the system can automatically connect you to paging equipment so that
you can announce the call to the requested party.

To park an active call:

1. Do one of the following:

 Press the Call Park feature key (must be programmed)

 Press (TRANS/CONF), and then dial the appropriate feature access code. The
display shows PARKED@, followed by the park destination and parking spot index (if
applicable). Example: PARKED@ 1234 @ 02.

2. Dial the directory number on which to park the call (not required if the number is
programmed to the Call Park feature key).
3. To inform a user that a parked call is waiting, do one of the following:
 If automatic paging is enabled, announce the call and the park retrieve digits shown
on the display.

 If automatic paging is disabled, press the programmed Page key, or dial the
appropriate feature access code, followed by the Paging zone number (if required).
Then, announce the call and park retrieve digits shown on the display.

Note: Paging over a loudspeaker is not permitted in handsfree mode; you must use the
handset or headset.

To retrieve a parked call:

1. Do one of the following:

 Dial the appropriate feature access code.

 Press the Call Park - Retrieve feature key (must be programmed).

2. Dial the directory number on which the call is parked (not required if the number is
programmed to the Call Park feature key).
3. If there are multiple calls parked on the number, dial the two-digit index number to
retrieve a specific call, or # to retrieve the longest parked call.

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Call Pickup

To answer a call that is ringing at another extension in your Pickup Group:

1. Lift the handset.

2. Press the key that you programmed as Pickup.

To answer a call that is ringing at another extension not in your Pickup Group:

1. Lift the handset.

2. Dial the appropriate feature access code.
3. Dial the number of the ringing station.

Campon

When you get a busy tone, you can use the Campon feature to be notified when the busy
party becomes available.

To Campon to a busy station:

 Press the I Will Wait softkey.

To retrieve a call when you hear the Campon tone:

 You can use the Trade Call or Call Swap feature with the (TRANS/CONF) hardkey
or a programmable line key.

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Direct Paging

Direct Paging allows you to page a party through their handsfree speaker. If the paged party
has Off-Hook Voice Announce enabled, the page will be heard even when the party is on a
handset or headset call. If the paged party has Handsfree Answerback enabled and turned
on on the phone, your page automatically establishes a handsfree call with the paged party.

To page a party:

1. Lift the handset.

2. Press the Direct Paging feature key or dial the appropriate feature access code.
3. Dial the directory number.
4. Speak to the dialed party after the tone.

How you answer a Direct Page depends on whether Handsfree Answerback is enabled and
turned on at your phone. See one of the following procedures in this guide:

 Direct Paging - Handsfree Answerback Enabled

 Direct Paging - Handsfree Answerback Disabled

Direct Paging - Handsfree Answerback Enabled

When you receive a Direct Page, Handsfree Answerback automatically establishes a
Handsfree call on your phone after a single burst of tone.

Your administrator enables or disables Handsfree Answerback on your phone. After your
administrator enables Handsfree Answerback, you can choose to turn it on or off directly from
your phone.

To turn Handsfree Answerback on:

 When your phone is idle, press (MUTE) once. The MUTE key light flashes to indicate
that Handsfree Answerback is ON.

 When a Direct Page arrives, the MUTE key light turns OFF and a Handsfree call is
automatically established.

To turn Handsfree Answerback off:

 Press the flashing (MUTE) key once. The MUTE key light turns OFF.

 To respond to a Direct Page when Handsfree Answerback is OFF, see Direct Paging -
Handsfree Answerback Disabled.

Note: By default, Handsfree Answerback is turned OFF at your phone. If the (MUTE) key is
OFF when your set is idle, Handsfree Answerback is OFF.

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To answer a call using Handsfree Answerback:

Phone state before Page arrives To answer the Direct Page

Phone is idle and MUTE 1. Check that MUTE is OFF.

is flashing 2. Listen for the paging party.
3. Begin speaking.
4. Lift the handset if you wish to switch from a Handsfree call
to a handset call.

You are on a handset or headset call, 1. Check that MUTE is flashing.

and MUTE is OFF 2. Press MUTE. The light turns ON solid, and you are now
speaking to the paging party and have muted your
handset/headset call.
3. Speak to the paging party. Press MUTE to alternate
between handset/headset and handsfree calls.

You are on a MUTED The party paging you receives a busy tone. Handsfree
handset/headset call, OR, you are on Answerback does not interrupt your call.
a Handsfree call

To end a Handsfree Answerback call:

 Press either (SPEAKER) or (CANCEL).

When the Handsfree Direct Page call ends, the MUTE key light returns to the state it was in
before the call was established.

Direct Paging - Handsfree Answerback Disabled

Your administrator enables or disables Handsfree Answerback and you can also turn it on or
off on your phone. To turn Handsfree Answerback off, see Direct Paging - Handsfree
Answerback Enabled. When Handsfree Answerback is disabled on your phone and you
receive a Direct Page, the Direct Page is indicated by a single burst of tone.

To answer Direct Page calls when Handsfree Answerback is disabled:

Phone state before Page To answer the Direct Page

arrives: (indicated by single burst of tone):

Phone is idle and MUTE is OFF. 1. Check that MUTE is ON solid.

2. Lift the handset OR press the MUTE key to answer in
Handsfree mode. (The light turns OFF.)
3. Begin speaking.

You are on a handset call or 1. Check that MUTE is flashing.

headset call, and MUTE is OFF 2. Press MUTE. The light turns ON solid and you are now
speaking to the paging party and have MUTED your
handset/headset call.
3. Speak to the paging party. Press MUTE to alternate
between handset and handsfree calls.

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Phone state before Page To answer the Direct Page

arrives: (indicated by single burst of tone):

You are on a MUTED handset/headset The party paging you receives a busy tone. Handsfree
call, OR, you are on a Handsfree call Answerback does not interrupt your call.

To end a Direct Page call, do one of the following:

 Hang up the handset to end a handset call.

 Press (SPEAKER) to end a Handsfree call.

 Press (CANCEL).

When the Handsfree Direct Page call ends, the (MUTE) key light returns to the state it was in
before the call was established.

Direct Voice Call

Direct Voice Call feature allows you to establish a two-way handsfree call at another
extension whether or not it has Handsfree Answerback or Auto-Answer turned on. Only
extensions programmed by the system administrator to receive Direct Voice Calls can be
called using this feature.

To make a Direct Voice Call:

1. Lift handset.
2. Dial the appropriate feature access code.
3. Dial the extension you want.
4. Speak to called party.

Do Not Disturb

When you enable Do Not Disturb, callers will get a busy tone, and an on-screen text
message indicating that you do not wish to be disturbed.

To activate or deactivate Do Not Disturb:

 Press the Do Not Disturb key that you programmed. The key is highlighted when Do Not
Disturb is activated and is not highlighted when Do Not Disturb is not activated. The
phone status line shows the Do Not Disturb icon.

To activate Do Not Disturb from a remote extension:

1. Lift handset.
2. Dial the number of the station to which Do Not Disturb is to apply.
3. Hang up.

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To deactivate Do Not Disturb from a remote station:

1. Lift handset.
2. Dial the appropriate feature access code.
3. Dial the number of the station with Do Not Disturb activated.
4. Hang up.

Emergency Calls

Warning for emergency number dialing: Consult your local authorities for Emergency
Numbers and 911 or equivalent service availability in your area.

There are two methods of dialing emergency numbers, based on the programming of your
MCD:

 Emergency Call Routing NOT programmed

 Emergency Call Routing programmed

CAUTION: Verify with your System Administrator which type of emergency

number dialing you can use.

EMERGENCY CALLS WHEN EMERGENCY CALL ROUTING NOT PROGRAMMED

If Emergency Call Routing is NOT programmed, Emergency Number dialing should

only be performed by picking up the handset and selecting the Analog Line key you
have programmed. If Privacy Mode is enabled and the Analog Line key local line is
busy, dialing will not occur on the Line Interface Module line. Emergency dialing using
an IP connection may not be supported due to ICP system configuration and country location.
For more information, contact your System Administrator.

To make an Emergency Call using the Line Interface Module line:

1. Lift the handset.

2. Press the Analog Line key that you have programmed.
The set indicates ANALOG CALL
3. Dial your Local Emergency Number.

To make an Emergency Call using the Line Interface Module line, when the IP
connection has failed:

1. Lift the handset.

2. Press the Analog Line key that you have programmed.
The set indicates IP FAIL: ANALOG CALL.
3. Dial your Local Emergency Number.

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EMERGENCY CALLS WHEN EMERGENCY CALL ROUTING PROGRAMMED

Note: This procedure is in addition to the methods described above.

To make an Emergency Call if Emergency Call Routing is programmed:

1. Lift the handset.

2. Dial your Local Emergency Number (911 or equivalent).

For more information on using the Line Interface Module line, refer to Using The Line
Interface Module.

Float Keys (5340e IP Phone)

The 5340e IP Phone offers 48 programmable multi-function keys for one-touch feature
access. You can program three of these keys as float keys. Float keys are typically used to
display unanswered ringing lines on designated keys where the ringing lines would otherwise
be hidden on one of the phone’s application pages. The location of the Float keys is shown in
the following figure:

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Up to three concurrent incoming calls with associated labels can appear on the Float keys.
The labels are presented in reverse video (white on black background). Float keys can also
be used to support ringing line queues – due to the number of ringing lines at any one time,
you are able to view the queue of unanswered “floated” lines, and answer them as quickly as
possible.

Only the following line types are supported for float keys on 5340e:

 Single Line

 Key System

 Multicall

Programming Float Keys

You program the Float Keys using the Settings application on the 5340e phone. You are able
to program the Float Keys essentially as a mirror of any of the lines programmed on the 48
programmable keys. The Float Keys reflect the state of those lines including indicators and
labels, and allows you to access those lines without having to navigate to the pages where
those keys may be displayed. Any answered floating line remains floating for the duration of
the call, regardless of the manner in which it was answered.

To enable float keys:

1. Press the blue Menu key .

2. Press Settings.
3. Press Float Keys.
4. Press Enable.
5. Press Save.

To program Float Keys using the Settings Application:

1. Press the blue Menu key .

2. Press Settings.
3. Press Programmable Keys.
4. Press one of the line keys that you want to appear on a Float Key. Use the Page
Navigator keys to move through the list of programmed lines if necessary. The Float
Configuration display appears.
5. Press a key corresponding to your desired float configuration (see figure below):
Float Immediate – configure the unanswered incoming call on the designated line to
appear at the Float Key immediately
Float after. . . – configure unanswered incoming calls to display on a Float Key
after a delay of up to 60 seconds
Do Not Float – configure unanswered incoming calls to never displayed on a Float Key
(this is the default setting)

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6. Repeat steps 3 – 5 for every line key that you want to appear on the float keys.
7. Press Save.
8. Press Close.

To disable float keys:

1. Press the blue Menu key .

2. Press Settings.
3. Press Float Keys.
4. Press Disable.
5. Press Save.

Using Float Keys

You can set up more than three lines to float. As lines ring, they get placed into a queue
which will display the first three in the float key area. If there are more than three lines
configured to float, as Float Key positions are freed up, the next lines in the queue get
displayed. Press the Float key of the ringing line to answer a call.

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Group Listen

With Group Listen, you can carry on a conversation using the handset or headset while
allowing others nearby to listen to the person at the far end over the handsfree speaker. The
handsfree microphone is disabled in Group Listen mode.

To activate Group Listen while in a handset conversation:

 Press the Group Listen key.

Audio from the far-end party is now heard through both the handset/headset and the
speaker.

To make the call a normal two-way speaker call:

 Press (SPEAKER).

To exit Group Listen mode (and return to a normal handset/headset call):

 Press the Group Listen key.

To activate or deactivate Group Listen while in headset mode:

 Press the Group Listen key.

Group Paging / Meet Me Answer

Group Paging allows you to page a group of phones through their built-in speakers. You can
belong to as many as three paging groups with one group designated as your "prime" group.

When you need to respond to a Group Page but don't know the identity or directory number
of the paging party, use the Meet Me Answer feature. You have up to 15 minutes after
receiving the page to use Meet Me Answer.

To make a Group Page:

1. Lift the handset.

2. Press Direct Page or dial the appropriate feature access code.
3. Do one of the following:
 To page your prime page group, press #.

 To page a specific page group, dial the page group directory number.

4. Speak to the dialed party after the tone.

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To respond to a Group Page by using Meet Me Answer:

1. Lift handset.
2. Press the key you have programmed to Meet Me Answer or dial the appropriate feature
access code.
(See Programming Features on Your Phone for instructions on programming features to
your phone.)
3. Do one of the following:
 To respond to a page from your prime page group, press #.

 To respond to a page from a specific page group, dial the page group directory
number.

Group Presence
Group Presence allows members of call groups (Hunt, ACD, Ring, and Personal Ring) to
make themselves absent or present in a group. Only members who are present in a group
are offered calls to that group.

If you are in a Personal Ring group (see Handoff - Personal Ring Groups), Group Presence
lets you choose which device in the group you want to use to receive calls by making it
'Present' and the others 'Absent.'
You can also change the presence status of other users if allowed by your system administrator.
Users belonging to multiple groups can control their presence in each group separately
through the use of feature keys (one for each group), or by dialing a feature access code
(FAC) followed by the group number. For information about programming feature keys, see
page 19.

To join a group:

1. Lift the handset.

2. Do one of the following:
 Press the Group Presence feature key to join the group associated with the key.

 Dial the Group Presence - Join Group feature access code followed by the group
directory number.
The LED associated with the key is steady lit when the member is present and off when
absent.

To leave a group:

1. Lift the handset.

2. Do one of the following:
 Press the Group Presence feature key to join the group associated with the key.

 Dial the Group Presence - Leave Group feature access code followed by the group
directory number.

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The LED associated with the key is steady lit when the member is present and off when
absent.

To change another group member's presence status:

1. Lift the handset.

2. Dial the Group Presence - Join Group Third Party or Group Presence - Leave Group
Third Party .
3. Dial the directory number of the group member.
4. Dial the group directory number.

To change the presence status of another Personal Ring Group member using a
feature key:

 Press the Personal Ring Group Presence feature key.

The LED associated with the key is steady lit when the member is present and off when
absent.

Handoff - Personal Ring Groups

Personal Ring Groups (PRGs) associate two or more of your devices, such as your office
phone and cell phone, with a single user Directory Number (DN). PRGs are set up by the
system administrator. Group member devices ring simultaneously when called.

You can use the group Handoff feature to “Push” or “Pull” calls between group member
devices. A Push passes the call to the group, where it can be answered by any other present
group device. A Pull takes an in-progress call away from another member.

To use Handoff to Push an in-progress call to the PRG:

 Press the Handoff key.

To Pull an in-progress call from another member of the PRG:

 Lift the handset (optional if the device supports hands free operation).

 Press the Handoff key.

Headset Operation

Note: For information about the Cordless Headset, see Using Your Phone With The Cordless
Module And Accessories.

To enable Headset Operation:

 Press the Headset feature key.

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To answer a call (when Auto Answer is disabled):

 Press the flashing line key or Float Key.

To answer call (when Call Notification is enabled)

 Select Close and then select the prime line.

To hang up:

 Press (CANCEL).

To mute your headset microphone:

 Press the (MUTE) key. The light turns ON.

To turn mute off and return to the conversation:

 Press the (MUTE) key. The light turns OFF.

Hot Desking
Hot Desking allows you to log into the phone system from any phone designated as a Hot
Desk phone. When you log in at the phone using your assigned Hot Desk User Directory
number, the phone assumes all your speed dials, features keys, call forwarding setup, and
line appearances - even your language preference for the display. Any changes you make to
the phone while you are logged in--for example, adding a speed dial--are saved to your
personal profile. Logging in activates your profile on any phone that supports Hot Desking.

When you log in as a hot desk user, Call History data is updated for you. You do not see any
call logs for the phones registered DN; you only see your history data. When you log out, the
registered DNs history data is displayed. To access your voice mail when you are logged in
as a hot desk user, you must log in to your voice mail.

To log into a Hot Desking phone (the phone must be idle):

1. Press the key you have programmed to HotDesking.

2. Press the Login key.
3. Using the phone keys, enter your Hot Desk User Directory number, and then press OK.
4. Enter your pin number and press OK.
While logged in as a hot desk user, the phone status line shows the Hot Desk icon.

To log out of Hot Desking phone (the phone must be idle):

1. Press the key you have programmed to HotDesking.

2. Press the Logout command key.
3. Press the Confirm command key.
Note: Your profile can only be active on one phone at a time. If you log in from another phone
without logging out from the first one, the system will automatically deactivate your profile on
the first phone.

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Hot Desk Remote Logout

A user who has forgotten to log out of a Hot Desking phone can be logged out from a phone
that is configured to allow Hot Desk Remote Logout.

Note: This feature must be allowed by your System Administrator via the Class of Service.

To remotely log out a Hot Desking phone:

1. Dial 111.
2. Dial the Hot Desk User Directory number that you want to log out.
3. Press the Logout command key.
4. Press the Confirm command key.

Hot Desk - PIN Change

To change your Hot Desk PIN:

1. Log into a Hot Desking phone.

2. Press Superkey (must be programmed to a key).
3. Press the HotDesk PIN softkey.
4. Press the Yes softkey.
5. Enter the current PIN or skip to step 6 if a PIN has not yet been assigned.
6. Press the Enter softkey.
7. Enter the new PIN.
The PIN can include digits from 0 to 9 only and can be from 0 to 8 characters in length.
8. Press the Enter softkey.
9. Re-enter the new PIN.
10. Press Superkey.

Make Busy

You can use the Make Busy feature to have your phone appear busy to other callers. If
callers dial your phone number when Make Busy is enabled a message indicating that your
line is busy is displayed on their phones.

To enable Make Busy:

 Press the key you programmed to Make Busy. The key illuminates when Make Busy is
activated and MAKE BUSY is displayed.

To disable Make Busy:

 Press the key you programmed to Make Busy.

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Message Waiting Indicator

The Message Waiting Indicator (MWI) feature allows you to be notified when messages have
been left on another phone. Once you have programmed a key to MWI, this key is always
enabled.

To use MWI to contact the extension that left a message:

 Press the key you have programmed to MWI.

Messaging - Advisory

Advisory Messaging enables you to select a notice that appears on your phone display to
inform people visiting your desk of your whereabouts. Select from a variety of advisory
messages, including "On vacation", "In a meeting", or "Out to Lunch".

To turn Messaging - Advisory on:

1. Press Superkey (must be programmed to a key).

2. If necessary, press the No softkey until "Advisory Msgs” appears.
3. Press the Advisory softkey.
4. Press the Next softkey until the desired message appears.
5. Press the Turn Msg On softkey.

To turn Messaging - Advisory off:

1. Press Superkey (must be programmed to a key).

2. If necessary, press the No softkey until "Advisory Msgs" appears. .
3. Press the Yes softkey when "Advisory appears.
4. Press the Turn Msg Off softkey .

Messaging - Callback

To leave a Callback Message when you hear busy or ringback tone:

 Press (MESSAGE) or press the Callback softkey.

To respond to a message waiting condition on your phone:

1. Press (MESSAGE).
2. If a password is required, dial your password (and press the Enter softkey if available).
3. Press the Read Message softkey, and do one or all of the following:
 To display the time the message was sent, press the More Msg softkey.

 To display the number of the caller, press the More Msg softkey twice.

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 To call the message sender, press the Call softkey.

 To delete the message, press the Erase Msg softkey.

 To view the next message, press (MESSAGE).

You can check for messages from a remote station:

1. Press Superkey (must be programmed to a key).

2. Press the No softkey until "Remote Msging?" appears.
3. Press the Yes softkey.
4. Dial your directory number.
5. Press the Enter softkey.
6. If a password is required, enter your password and press the Enter softkey.
7. Press the Yes softkey.

You can set, change, or clear a password (up to 7 digits, not including 0):

1. Press Superkey (must be programmed to a key).

2. Press the No softkey until "Set Password?" appears.
3. Press the Yes softkey.
4. Do one of the following:
 To enter a new password, enter your password.

 To change or clear your password, enter your current password.

5. Press the Enter softkey.

6. To change or clear your password, do one of the following:
 To change your password, enter your new password and press the Enter softkey.

 To clear your password, enter 0.

7. Enter your new password again.

8. If you are setting up or changing a password, press the Enter softkey.
9. Press Superkey (must be programmed to a key).

Messaging - Cancel Callback

To cancel a Callback:

1. Lift the handset.

2. Dial the appropriate feature access code.
3. Dial the number of the called station.
4. Hang up.

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Messaging - Cancel All Callbacks

To cancel all Callbacks:

1. Lift the handset.

2. Dial the appropriate feature access code.
3. Hang up.

Music

To turn Music on and off when the phone is idle, do one of the following:

 To turn the music on, press the key that you programmed to Music or the Music softkey.

 To turn the music off, press the key that you programmed to Music or the Music softkey.

When the Music is activated, the key you have programmed is highlighted.

Night Answer

The Night Answer feature allows you to route calls to an attendant or message at night.

To enable Night Answer:

 Press the key you programmed to Night Answer. When you have enabled Night Answer,
this key is highlighted.

To disable Night Answer:

 Press the key you programmed to Night Answer.

Override (Intrude)

When you dial a number whose owner has enabled Make Busy, your phone displays the
message indicating that the line is busy. You have the option to override this setting.

To use Override when you encounter a busy tone:

1. Press the key you programmed as Override.

2. Wait for an answer.

Paging

To use Paging:

1. Lift handset.
2. Press the key that you have programmed to Page.

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3. Dial the Paging zone number (if required).

4. Make the announcement.

Phone Lock

Phone Lock prevents access to the features on a phone, with the following exceptions:

 unlocking the set via a user PIN

 Hot Desk Login and Logout support, and
 Emergency Call Notification support.

Phone Lock has no effect on incoming calls but restricts outgoing calls, with the following
exceptions:

 calls to emergency trunk routes, and

 local operators.

Most keys on the device are disabled, except for the dial pad and volume keys. The following
access and keys are disabled:

 Superkey access
 Applications access
 Softkeys
 feature access keys
 feature access codes, and
 account codes
Note: Softkeys will be displayed but disabled, except the hot desking softkeys will remain
enabled. The Phone Lock, Hot Desk login, and Emergency Notification feature access keys will
still be available. Superkey will provide Emergency Notification, if it is pending.

Before locking a set, ensure that:

 the set is in the idle state (there should not be any ongoing call)
 you do not have any calls on hold or on consultation-hold on any line appearance
 you are not in headset mode

To activate Phone Lock:

 Press the Phone Lock feature key or enter the Phone Lock Feature Access code.

To de-activate Phone Lock:

 Press the Phone Lock feature key or enter the Phone Unlock Feature Access code.
 Enter your user PIN to unlock the set.
Note: If a user PIN has not been assigned, enter # when prompted for the PIN to unlock the
phone.

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User PIN

A Personal Identification Number (PIN) allows a user to log into a set as a hot desk user. It is
also used to de-activate the Phone Lock feature. PINs must be from 0 to 8 digits in length.
Only digits (0 to 9) are permitted. The default PIN is blank (length zero).

Users will have one generic PIN that can be used for any required features.

The User PIN initially has a zero length, allowing a user, for example, to unlock a phone
using a blank PIN for Phone Lock. Setting the User PIN on the set requires the PIN to have at
least one digit.

To change the User PIN:

1. Press SuperKey (must be programmed to a key)

2. Press No until "Set User PIN?" appears.
3. Press Yes softkey or the User PIN softkey.
4. At the prompt "Enter Old PIN", enter your old User PIN.
5. Press Enter.
6. At the prompt "Enter new PIN", enter your new PIN.
Use left arrow key to correct mistakes. The PIN can include digits from 0 to 9 only and
can be from 0 to 8 characters in length.
7. Press Enter.
8. At the prompt to verify the PIN, re-enter your new PIN again. The set confirms successful
or failed completion.
9. Press Superkey to end the Superkey session.

Record a Call

This feature uses your voice mail system to record your phone conversations.

Note: You may be required by law to inform the other party that you are recording the
conversation. For specific instructions, consult your system administrator.

To start recording while on a 2-party call:

 Press the Record Call key. (See Programming Features On Your Keys for instructions
on programming a Record Call key to your phone.)
Note: Your system may be programmed to automatically begin recording external calls when
you or the other answers.

To control recording, do one or all of the following:

 To pause recording, press the Pause softkey.

 To resume recording after pausing, press the Resume softkey.

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 To stop a recording without saving it, press the Erase softkey or (CANCEL).

 To stop and save a recording, press the Save softkey.

Putting the call on hold saves the recording; taking the call off hold starts a new recording.
Depending on system programming, hanging up, or pressing (TRANS/CONF) or a
DSS key, may also save the recording.

To listen to a recording:

1. Lift the handset.

2. Access your voice mailbox.
3. Follow the prompts to retrieve the recording.

Reminder

To program a Reminder:

1. Press Superkey (must be programmed to a key).

2. Press the No softkey until "Timed Reminder" appears.
3. Press the Reminder softkey.
4. Enter the time in 24-hour format.
5. Press the Save softkey.

To view, change, and/or cancel a pending Reminder:

1. Press Superkey (must be programmed to a key).

2. Press the No softkey until "Timed Reminder" appears.
3. Press the Reminder softkey.
4. Do one of the following:
 To change the Reminder, press the Change Key softkey, enter the new time, and
press the Save softkey.

 To cancel the Reminder, press the Cancel No. softkey.

 To exit without canceling the Reminder, press Superkey (must be programmed to a

key).

To acknowledge a Reminder when your phone rings once:

 Press the Confirm softkey.

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Voice Dialler

Users of the Voice Dialler softkey can place a call by speaking the name of the person they
wish to dial. Voice Dialler enables you to have access to Mitel Speech Server. The Speech
Server is a speech recognition application that routes incoming calls to a specific destination
based on spoken commands.

To dial a call using Voice Dialler:

1. Press the key you have programmed to Voice Dialler.

2. Speak the name of the person you wish to call.

Speed Call

Speed Call is an application that allows you to dial a specific number with one key press. You
must program Speed Call on a Programmable key. For more information on programming
this key, see Program Feature Keys Using the Settings Application.

To make a Speed Call:

 Press the key that you have programmed as your Speed Call key.

Tag Call

Tag Call allows you to signal that you are the victim of a threatening or malicious call. Using
the tag, your system administrator or Telephone Company can identify the source of the call
and provide this information to appropriate personnel or authorities.

CAUTION: Tagging a non-malicious call may result in fines or other penalties.

To tag a malicious call:

1. Press the programmed Tag Call key while the call is in progress. For information on how
to program keys, see Programming Features On Your Keys

-OR-

Press (TRANS/CONF).
2. Dial the appropriate feature access code.
If the call was successfully tagged, Thank You is shown on the display; otherwise, Not
Allowed is displayed.

Note: Tag Call can be used on active two-party calls only. Calls on hold and conference calls
cannot be tagged.

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Trunk Flash

The Trunk Flash feature allows you to access Centrex features (if available) while you are
talking on an outside call.

To flash a trunk while talking on an outside call:

1. Press the key you have programmed to Flash.

Note: You can program a key to single flash or double flash.
2. Wait for dial tone.
3. Dial the Centrex feature access code.

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Visual Voice Mail

Set Up your Mailbox

Before you can use voice mail, you must first set up your mailbox.

To set up your mailbox:

1. Dial the voice mail Hunt Group number provided by your system administrator.
2. Follow the verbal instructions to create your personal passcode and to record your name
and greeting.
3. Set up Call Forwarding to direct your calls to the voice mail hunt group number.

Enable Visual Voice Mail

To enable Visual Voice Mail

1. Press the blue Menu key .

2. Press Settings.
3. Press Message Key Configuration.
4. Select Open Voice Mail Application.
5. Press Save.

Opening the Visual Voice Mail Application

You can open the Visual Voice Mail application by selecting it in the Application list or by
using the Settings application to program a key (either a feature key or the Message key,
) to open it. See Program Feature Keys Using the Settings Application.

Note: You must log out of Visual Voice Mail before you can access your voice mailbox from the
dialpad.

Log Into Your Mailbox From Your Own Extension

To login to your mailbox from your extension:

1. Open the Voice mail application.

Note: The mailbox number assigned to the prime extension of this phone is displayed.
From this window, only the mailbox assigned to this extension can be logged into. If this
is not your mailbox number, see Log into your mailbox from another extension. If there is
no mailbox associated with the phone’s primary DN, the mailbox status is displayed as
No Mailbox. In this case, see Log into your mailbox from another extension.
2. Enter your passcode.

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3. Press OK.
4. If you wish to have the system remember this passcode, press Remember my
passcode to enable the check box ().
5. Press Login.

Note: While you are logged into your mailbox, no indication of any new messages arriving is
provided until you log out and log in again.

Log Into Your Mailbox From Another Extension

To login to your mailbox from another extension:

1. Open the Voice mail application.

2. Press Connect as guest.
3. Enter your mailbox number.
4. Press Enter Passcode.
5. Enter your passcode.
6. Press Login.

Note: If you wish to return to the owner login window, press Connect as owner at any time.

Log Out Of Your Mailbox

To logout of your mailbox:

 Press Logout. This closes the Voice Mail application.

Note: After five minutes of inactivity, you are automatically logged out of your mailbox and the
Voice Mail application closes. When you close the Voice Mail application, you are not
automatically logged out of your mailbox.

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About the Visual Voice Mail Main Window

Control Keys

Message List

Navigation Keys

The Voice Mail Application Main Window

The Voice Mail application main window contains a chronological list of the voice messages
in your mailbox, with the oldest message listed first. Use the Navigation keys to scroll through
the messages. By default, only new messages are listed when the main screen opens. You
sort the list by message type using the sorting keys (All, New, Urgent, Recorded, Saved) in
Control keys area. Messages are marked in the following ways:

Icon Type of Message

New (never played)

New Confidential

New Urgent

New Confidential Urgent

Saved

Saved Confidential

Saved Urgent

Saved Confidential Urgent

Recorded calls recorded using the Record A Call feature

Note: Confidential messages cannot be forwarded.

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Display Message Details

To display details about a message:

1. Open the Voice mail application.

2. Login to your mailbox.
3. Press on a message in your message list. The Message Details window displays
showing the following information about your message:
 Message sender name and number (if available)

 Message type: new, saved, confidential, urgent or recorded, receipt confirmation

 Date, time and duration of message

Message Details

The Message Details Window

In this window, you can save (Keep), play, or delete (Discard) the message. You can
send the voicemail to your email if the Forward to Email feature is enabled or forward it to
another user. You can dial the message sender or add the message sender to your
contact list in the People application.

4. To view other messages and their details, use the Navigation keys ( , )
to move up or down through your message list.

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Play a Voice Message

To play a voice message:

1. Open the Voice mail application.

2. Login to your mailbox.
3. Select a message in your message list.
4. Press Play.
Control the play of the message via the following command buttons:
 stop

 pause

 rewind the message by five seconds ( Skip)

 fast forward the message by five seconds (Skip )

 go to the beginning of the message (| To start)

 go to the end of the message (To end |)

Note: The audio connection is terminated after 30 seconds of idle time.

Dial Message Sender

To dial the phone number of a message sender:

1. Open the Voice mail application.

2. Login to your mailbox.
3. Do one of the following:
 In the main window Message List, press the Dial key to the right of the message.

 Select a message in your message list to display the Message Details, and then
press Dial.

If there is no known number, the Dial key is disabled (no icon appears next to the key).

If the number is external, enter the required prefix digit (for example “9”) to access an
outside line before pressing Dial. When dialing from the window Message List, the
number is dialed as displayed; no prefix entry is allowed.

Pressing Dial may display the Phone application depending on the Call Notification
preference selected in the Settings application.

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Save a Message

To save a message:

1. Open the Voice mail application.

2. Login to your mailbox.
3. Press on a message in your message list.
4. Press Keep.
The saved message is removed from the new list and added to the saved list.

Delete a Message

To delete a message:

1. Open the Voice mail application.

2. Login to your mailbox.
3. Press on a message in your message list.
4. Press Discard.
The next message in the message list is displayed. If the last message in the list was
deleted, the Message Details window is closed.

Add a Message Sender to Your Contacts List

To add a sender to your contact list:

1. Open the Voice mail application.

2. Login to your mailbox.
3. Select a message in your message list.
4. Press To contacts.
The contact is added to your contacts list in the People application. If the contact already
exists in your contact list, it is not added.

Forward a Message to Another Mailbox

You can only forward messages to internal mailboxes. Confidential messages cannot be
forwarded.

To forward a message to another mailbox:

1. Open the Voice mail application.

2. Login to your mailbox.
3. Select a message in your message list.

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4. Press Give.
5. Enter the recipient’s mailbox number.
6. Press Send message.

Forward a Message to Your Email Address

You can only forward a message to your email address if the Forward to Email feature is
enabled on your system. You can tell that the feature is disabled by the absence of a To
Email key on your phone.

To forward a message to your email address:

1. Open the Voice mail application.

2. Login to your mailbox.
3. Select a message in your message list.
4. Press To Email.
The message is forwarded to your email address. If you have set your preference in the
Desktop User tool to delete messages when forwarding, the message is deleted (but
remains in the list until you log out of your mailbox).

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Using Your Phone with the 5310 IP Conference Unit

Your phone uses the 5310 IP Conference Unit for conferencing. You use the Conference
Controller to turn the conference unit off or on, to adjust the volume or to put the conference
unit into Presentation mode. You can only run one Conference Controller session at a time. If
the 5310 Conference Unit is not connected to your phone, the Conference Controller
application is not available.

Access the Conference Controller

To access the Conference Controller:

1. Press the blue Menu key and press Conference Unit, or

2. Press the key programmed to the Conference Unit application.

Turn the Conference Unit On and Off

1. Verify that the conference unit is connected to your phone.
2. Access the Conference Controller. For more information, see Access Conference
Controller.
3. Press Turn On/Turn Off.

Note: Turning the 5310 Conference Unit off will terminate the active call. To continue the call
either pick up the handset or press the Speaker key on the phone.

While the Conference Unit is on, the icon shows in the phone status line.

Adjust the Conference Unit Volume

 Press Volume Up or Volume Down.

Place the Conference Unit in Presentation Mode

Presentation Mode is used when only one individual is speaking to a group. If another
member in the group wishes to speak, you must disable Presentation Mode. Presentation
Mode minimizes extraneous noise.

To place the conference unit in Presentation mode

 Press Presentation Mode.

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Exit the Conference Controller

To exit the conference controller

 Press Close.

Mute the Conference Unit

To mute the conference unit so that conversation in the meeting room cannot be heard by
individuals being conferenced:

 Press Mute.

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Using the Line Interface Module

Your phone supports the Mitel Line Interface Module. The Line Interface Module allows you
to make and receive calls over an analog line (Line Interface Module line) connected to your
phone. The Line Interface Module operates in either of the following two modes, as
determined by your System Administrator:

 Line Interface Module Mode: your phone allows you to use the Line Interface Module
line at any time

 Failover Mode: you can use the Line Interface Module line only when the IP connection
has failed
Note: Handsfree and on-hook dialing are not supported on the Line Interface Module line.

For information on emergency number dialing using the Line Interface Module, refer to
Emergency Calls.

Making and Answering Calls Using the Analog key

To make a call using the Analog line:

1. Lift the handset.

2. Press the key you programmed as Analog Line.
ANALOG CALL is displayed.
3. Dial the number.
Note: When you make an external call over the analog line, a prefix dialing number is not
required. If your phones Analog Line key has the Privacy option enabled, you cannot access the
analog line when another phone is using the analog line (key is solid orange).To access the
analog line, the user of the other phone must first hang up. To determine whether the Privacy
option is enabled, contact your System Administrator.

To answer a Call using the analog line:

1. Lift the handset.

2. Press the Analog Line key that is highlighted.

To answer a waiting call on the analog line:

Note: If you have subscribed to an analog call waiting service, you may use the hookswitch or
press Cancel ( ) to answer a waiting analog call. When you are on an analog call and a
waiting analog call arrives, you hear a beep. This feature may not be supported in all regions.

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To answer a waiting analog call or return to the original analog call:

1. Do one of the following:

 Press and release the hookswitch

 Press Cancel ( )

2. Press the key you have programmed as Analog Line.

To put a current call on hold to answer an incoming analog call:

 Press the highlighted Analog Line key.

To switch between the current call and the held call when one of the calls is using the
analog line, do one of the following:

 If your current call is using the analog line, press the flashing Line key of the held call.
The analog call is automatically put on hold.

 If your current call is using an IP line, press the highlighted Analog Line key. The IP line is
automatically put on hold.

To end a current call when an incoming analog call arrives:

 Press Cancel ( ) and then press the highlighted Analog Line key. The current call
ends and you are connected to the caller on the analog line.

To end the current analog call when an incoming call arrives:

 Press Cancel ( ). The current analog call ends and you are connected to the new
caller.

Making and Answering Calls Using the Failover Mode

To make a call using the analog line during an IP connection failure:

1. Lift the handset.

The phone displays IP FAIL: ANALOG CALL.
2. Dial the number.

To answer a call using the analog line during an IP connection failure:

 Lift the handset. The call is answered. The phone displays IP FAIL: ANALOG CALL.

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Using Your Phone with the Cordless Module and

Accessories
Cordless handsets and cordless headsets provide you with the capability to move around
within your own office or adjacent offices while using your phone.

These cordless devices connect to your IP phone through a Mitel Cordless Module, which
attaches to the back of the phone. There are two Cordless Module types available: Digital
Enhanced Cordless Telecommunications (DECT) and Bluetooth®. The DECT Cordless
Module works with the Mitel DECT Cordless Handset and Mitel DECT Cordless Headset. The
Bluetooth Module works with the Mitel Bluetooth Handset and most third-party Bluetooth
headsets.

The Mitel Cordless Handsets (both DECT and Bluetooth) recharge in the handset cradle. The
Mitel Cordless Headset (DECT only) rests and recharges in a headset cradle that attaches to
the side of the phone.

The Cordless Devices Application (see page 84) provides access to the configuration settings
and information screens that apply to the cordless module and accessories.

Note: Since only one module type can be attached to the phone at any given time, you cannot,
for example, use a 5310 Conference Module when a Cordless Module is attached.

CAUTION: Attempting to remove the back plate on the phone to install a

Cordless Module before disconnecting the phone’s power supply may damage
the phone. For details on installing a Cordless Module, see the appropriate
Cordless Module and Accessories Installation Guide for Mitel
5330e/5340e/5360 IP Phones included with the module and available at Mitel
OnLine.

DECT Cordless Module and Accessories on 5300 Series IP Phone

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Rear View of 5300 Series IP Phone

Elements of Your Cordless Module and Accessories

Feature Function

1) Cordless Module (either DECT or Attached to the back of the phone, the module contains a
Bluetooth) Light Emitting Diode (LED) indicating that a cordless device is
in use; also indicates the state of pairing between the module
and a cordless device.

2) Cordless Headset (photo shows Cordless handsfree operation for calls. If you are using a
DECT headset) cordless headset, you do not need to use the handset.

3) Cordless Headset Charging Cradle Provides power to recharge the cordless headset battery.
(DECT only) (Not available for Bluetooth headsets.)

4) Cordless Handset Charging Plate Provides power to recharge the cordless handset battery.
Replaces the handset cradle plate supplied with the phone for
corded handsets.

5) Cordless Handset Cordless operation for handset calls. (You can transfer from
the phone handset to the cordless headset at any time.)

6) Cordless Module Pairing Button Initiates pairing between the Cordless Module and a cordless
accessory.

7) Cordless Headset Cradle Cable Connects to the Cordless Module to provide power to the
(DECT only) charging cradle.

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Handset/Headset Combinations

The following combinations of corded and cordless headset and handset are supported on
the 5330e/5340e IP Phone:

 Corded handset only

 Corded handset and corded headset
 Cordless handset only
 Cordless handset and cordless headset
 Corded handset and cordless headset
 Corded headset and cordless handset

The DECT Cordless Handset, DECT Cordless Headset, and Bluetooth Handset are all Mitel-
branded accessories available only from Mitel. Bluetooth headsets are third-party
accessories available from a variety of manufacturers.

Pairing the Cordless Module and Accessories

Before using a cordless handset or headset, it must establish communication with the
Cordless Module using a procedure called pairing.

Pairing a DECT Cordless Accessory with a DECT Cordless Module

Notes:
 An IP phone can have only one DECT Cordless Handset and one DECT Cordless
Headset.
 A cordless handset or headset can be paired with only one IP phone at a time.
 Pairing a new cordless handset or headset with the IP phone overwrites the configuration
of any previous handset or headset
 Pairing cannot be performed when the cordless device is already in use.

To pair a DECT cordless accessory:

1. Ensure that the battery of the cordless device to be paired is at least partially charged.
2. Press and hold the pairing button on the back of the Cordless Module (see page 72) for 5
seconds to activate phone pairing mode. The LED on the Cordless Module blinks. The
Cordless Devices application opens on the phone and prompts you to place the
accessory in pairing mode.
3. Press and hold the hookswitch on the side of the cordless handset (see page 77) or
headset (see page 81) for 5 seconds to activate accessory pairing mode. The LED on the
cordless accessory blinks. After a moment, the Cordless Devices application displays
protocol, firmware, hardware, and IPEI information for the device to be paired.
Note: If the LED on the Cordless accessory does not start to blink after 10 seconds, the
accessory requires charging or is still in factory battery saving mode (handset only). Place
the accessory on the charger and charge. The green LED starts to flash indicating that the
accessory is charging. It could take up to 60 minutes for the green LED to start flashing.
Allow the accessory to fully charge, approximately 3 hours.

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4. Press Yes to confirm pairing. The Cordless Devices application confirms the pairing by
displaying the paired device name and its battery level indicator.
5. Press Close to exit.

Pairing a Bluetooth Accessory with a Bluetooth Module

Notes:
 An IP phone can have one Bluetooth Handset and up to five Bluetooth headsets (or up to
six headsets if no handset is paired).
 To pair a new Bluetooth Handset, you must first unpair the existing Bluetooth Handset.
 Pairing cannot be performed when a Bluetooth device is already in use.

To pair a Bluetooth accessory:

1. Ensure that the battery of the Bluetooth device to be paired is at least partially charged.
2. Press and hold the pairing button on the back of the Bluetooth Module for 5 seconds to
activate phone pairing mode. The LED on the Bluetooth Module blinks. The Cordless
Devices application opens on the phone and prompts you to place the accessory in
pairing mode.
3. For Mitel Bluetooth Handsets: Press and hold the hookswitch on the side of the
Bluetooth Handset (see page 77) for 5 seconds to activate accessory pairing mode. The
LED on the handset blinks. The pairing confirmation window on the IP Phone appears,
displaying the product name for the device to be paired.

Note: If the LED on the handset does not start to blink after 10 seconds, the handset
requires charging or is still in factory battery saving mode. Place the handset on the
charger. The green LED starts to flash indicating that the handset is charging. It could
take up to 60 minutes for the green LED to start flashing. Allow the handset to fully
charge, approximately 3 hours.

For third-party Bluetooth headsets: Follow the manufacturer’s instructions to place the
Bluetooth headset in pairing mode. The pairing confirmation window on the IP Phone
appears, displaying the product name for the device to be paired.

4. Press Yes to confirm the pairing. The Cordless Devices application prompts you to enter
a passcode.
5. Enter a valid passcode for the Bluetooth device (default is 0000) using the keyboard on
the display, and press OK.
For third-party Bluetooth headsets: An “Auto Connect” window displays. Press Yes if
the phone will not be shared with other users; press No if the phone will be shared with
other users and multiple headsets.

6. The LED on the Bluetooth Module lights and remains lit for a few seconds and then
resumes normal behavior. The Bluetooth device is paired to the Bluetooth Module.
7. Press OK to return to the Cordless Devices application.
8. Press Close to exit the application.

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Unpairing an Accessory
To unpair a cordless accessory:

1. Press the blue Menu key and then press Cordless Devices.
2. Press the device name that you want to unpair. The information screen for the selected
device appears.
3. Press Unpair this Device. If the accessory is in use, an error message is displayed.
Otherwise, the accessory is unpaired, removed from the display, and can no longer be
used to interact with the phone.
4. Press Close.

For more information about the Cordless Devices Application, see page 84.

Cordless Module LED Indicators

The Cordless Module has a blue light-emitting diode (LED) that indicates the current status of
the module:

Blue LED Function

Solid Audio is active between the module and either the handset or headset.

Blinking Pairing mode is active or a firmware upgrade is in progress.

Off No audio is active.

Solid for several seconds Pairing is successful.

Blinking: LED is On and Off for equal amount of time

Using a Cordless Device as a Remote Control

When not being used to talk, the buttons on a Mitel-branded cordless handset/headset can
act as a remote control device to change volume and mute settings on the host IP phone. For
example, in a remote hands-free conference setting, the chairman can use the volume and
mute buttons on a cordless device to adjust speaker levels and mute the microphone on an
IP phone that is not within his reach. HTML applications may also make use of the cordless
device buttons, but functionality may differ among applications.

Using the Mute Key on a Cordless Device

When using a Mitel-branded cordless accessory, the Mute key on the cordless accessory is
synchronized with the Mute key on your phone. Pressing the Mute key on either the phone or
the accessory also controls the Mute function on the other device.

There is no synchronization between a third-party Bluetooth headset mute control (if one is
available) and your phone Mute key. The procedure for muting a Bluetooth headset depends
on the headset manufacturer. Some headsets have a mute control and some do not. You

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can, however, use the Mute key on your phone to mute a conversation on any type of
Bluetooth headset.

Using the Volume Keys on Cordless Device

When using a Mitel-branded cordless accessory, the Volume keys on the cordless accessory
are synchronized with the Volume keys on your phone. Pressing the Volume keys on either
the phone or the accessory also controls the Volume function on the other device.

When using a third-party Bluetooth headset, the volume control on the headset (if one is
available) is not synchronized with the Volume keys on your phone. Pressing the Volume
keys on the phone does not change the headset volume.

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Using the Mitel Cordless Handset

The cordless handset provides office mobility, allowing you to make and answer calls while
away from your desk. Replacing the standard corded handset, the cordless handset contains
a rechargeable battery that charges in the handset cradle when not in use.

To use the cordless handset (whether DECT or Bluetooth), you must pair the handset with
the phone. For details, see Pairing the Cordless Module and Accessories on page 73.

Cordless Handset on a 5300 Series Phone

Elements of the Cordless Handset

Feature Function

1) Cordless Handset LED Blue: Light-emitting diode (LED) indicating the status of the handset.
Green: LED indicating the status of the handset battery.
For more information, see page 79.

2) Hookswitch Button Lifting the handset from the cradle activates the handset. If the handset
is already out of the cradle, pressing the hookswitch takes the handset
off-hook. Pressing the hookswitch again returns it to on-hook.
Pressing the hookswitch while on a speakerphone call moves the call to
the cordless handset.
3) Mute button Mute allows you to turn the microphone off during a call.

4) Volume Up and Up and Down provide volume control for the ringer and handset/headset.
5) Volume Down buttons

Note: To return to a corded handset, you must first unpair the cordless handset.

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Answer a Call

Do one of the following:

 Lift the cordless handset.

 If the handset is already out of the cradle, press the hookswitch button on the handset.

Note: If you have a call on hold on your Prime Line and answer another on a Line Appearance
key, it will be presented over the speaker.

Hang up

Do one of the following:

 Replace the cordless handset in the cradle.

 Press the hookswitch button on the handset.

Dialing – Auto Dial Disabled

To dial a number with Auto Dial disabled:

1. Lift the handset or press the hookswitch.

2. Make the call using the dial pad, or press a programmed speed dial key on the phone.

Dialing – Auto Dial Enabled

To dial with Auto Dial enabled:

 To dial the predefined Auto Dial number, press the hookswitch on the cordless handset.

To program Auto Dial, refer to Auto Dial on page 84.

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Handset Alerting Tones and LEDs

The handset provides the following alerting tones:

Feature Function

Mute key on cordless device 2-pitch tone occurs immediately. Reminder tone occurs 30
ON/OFF seconds after activation and then regularly until deactivated.

Mute key on Phone ON/OFF Immediate tone with Bluetooth; no immediate tone with DECT.
Reminder tone occurs 30 seconds after activation and then
regularly until deactivated.

Low battery (within 10 minutes left 3 beeps and 20 second pause repeated 3 times
for DECT and within 20 minutes left
for Bluetooth)

Low battery (within 2 minutes left) 3 rapid beeps and 1.5 second pause repeated 3 times

Out of range DECT: Repetitive 3-pitch tone until you are back in range.
Note: If you are out of range for more than 10 seconds, any call
that is in progress is dropped and not recovered.
Bluetooth: Single 3-pitch tone to indicate that you are out of
range. Note: All Bluetooth devices will drop any call in progress if
the maximum range is exceeded.

Note: Audio indications are heard in the handset only when it is in use and may interrupt voice
transmission.

The handset has two LEDs:

 Blue – indicates the operational status of the handset

 Green – indicates the status of the electrical charge of the battery

LED
Color LED State Indicates

Blue Solid Handset is muted

Blinking Handset is in pairing mode

Winking Active audio path between Handset and Module

Off No audio path between Handset and Module OR

Battery is dead

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LED
Color LED State Indicates

Green Solid Battery is fully charged

Blinking Battery is charging. Note: It is normal for the handset LED to cycle
between blinking and solid as battery charge is maintained.

Off When handset is cradled and the LED does not flash or illuminate, this
indicates an absence of battery power. During the first 30 – 60 minutes
that the light is off, the battery may be trickle charging. If that is the case,
the LED will resume normal behavior within that 60 minute period. If the
LED remains off for more than 60 minutes, then either the battery is no
longer chargeable or there is a problem in the charging circuit.

Blinking: LED is On and Off for equal amount of time

Winking: LED is On for a short period of time and Off for a longer period

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Using the Mitel DECT Cordless Headset

Note: This section applies only to the Mitel DECT Cordless Headset. It does not apply to third-
party Bluetooth headsets.

The cordless headset offers the same capability as the cordless handset to make and answer
phone calls away from your desk while adding the convenience of hands-free operation.

When not in use, the cordless headset sits in the headset charging cradle.

To use the cordless headset, you must pair the headset with the phone. For more
information, see Pairing the Cordless Module and Accessories on page 73.

Elements of the DECT Cordless Headset

1) Microphone 5) Hookswitch and pairing button

(gray section with logo imprinted)

2) Boom arm 6) Speaker

3) Link indicator (LED) 7) Headband

4) Volume control with mute switch 8) Ear hook

Answer a Call

Do one of the following:

 Lift the cordless headset from the cradle.

 If the headset is already out of the cradle, press the hookswitch button on the headset.

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Hang Up

Do one of the following:

 Replace the cordless headset in the cradle.

 If the headset is already out of the cradle, press the hookswitch button on the headset.

Dialing – Auto Dial Disabled

To dial a number with Auto Dial disabled:

1. Lift the headset or press the hookswitch.

2. Make the call using the dial pad, or press a programmed speed dial key on the phone.

Dialing – Auto Dial Enabled

To dial with Auto Dial enabled:

 To dial the predefined Auto Dial number, press the hookswitch on the cordless handset
or headset.

To program Auto Dial, refer to Auto Dial on page 84.

Headset Alerting Tones and LEDs

The cordless headset provides the following alerting tones:

Feature Function

Mute ON/OFF 2-pitch tone occurs immediately. Reminder tone occurs 30

seconds after activation and then regularly until deactivated.

Mute key on Phone ON/OFF No immediate tone. Reminder tone occurs 30 seconds after
activation and then regularly until deactivated.

Low battery (within 10 minutes left) 3 beeps and 20 second pause

Low battery (within 2 minutes left) 3 rapid beeps and 1.5 second pause

Out of range Repetitive 3-pitch tone until you are back in range. Note: If
you are out of range for more than 10 seconds, any call that
is in progress is dropped and not recovered.

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There are two LEDs associated with the cordless headset:

 A blue LED on the headset indicates the headset status

 A green LED in the headset charging cradle indicates battery status

LED Color LED State Indicates

Blue Solid Headset microphone is muted

(on headset)
Blinking Headset is in pairing mode

Winking Active audio path between Headset and Module

Solid for 2 Pairing successful OR

seconds
New battery installed

Off No audio path between Headset and Module OR

Battery is dead

Green Solid Battery is fully charged

(on cradle)
Blinking Battery is charging. Note: It is normal for the headset LED to cycle
between blinking and solid as battery charge is maintained.

Winking Indicates low voltage when headset is uncradled

Off When headset is cradled, indicates battery is not charging

Blinking: LED is On and Off for equal amount of time

Winking: LED is On for a short period of time and Off for a longer period

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Using a Bluetooth Headset

A third-party Bluetooth headset offers some of the same capability as the Bluetooth Handset
to make and answer phone calls away from your desk while adding the convenience of
handsfree operation.

To use a Bluetooth headset, you must first pair the headset with the Bluetooth Module on
your phone. For more information, see Pairing the Cordless Module and Accessories on page
73.

Note: If you move out of range of the phone while connected using Bluetooth, you will notice
that the audio quality quickly degrades. If you do not move back within range within about 10
seconds, the call is dropped.

For information on using mute and volume functions, see Using the Mute Key on a Cordless
Device and Using the Volume Keys on Cordless Device on page 75.

Note: To switch from the Bluetooth Headset to the 5360 IP Phone speaker press the
hookswitch twice on the Bluetooth headset.

Note: The specific operation of third-party Bluetooth headsets can vary somewhat by
manufacturer and model. Refer to the documentation accompanying the Bluetooth headset for
details on operation, alerting tones, LEDs, and charging. Note that all Bluetooth devices will
drop any call in progress if the maximum range is exceeded.

Answer a Call

To answer a call:

 Press the hookswitch button on the headset.

Hang Up

To hang up on a call:

 Press the hookswitch button on the headset.

Dialing – Auto Dial Disabled

To dial a number with Auto Dial disabled:

1. Press the hookswitch button on the headset.

2. Make the call using the dial pad, or press a programmed speed dial key on the phone.

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Dialing – Auto Dial Enabled

To dial a number with Auto Dial enabled:

 To dial the predefined Auto Dial number, press the hookswitch button on the headset.

To program Auto Dial, refer to Auto Dial on page 88.

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Using the Cordless Devices Application

The Cordless Devices Application provides access to module information and pairing for
hand- or headsets.

To access the Cordless Devices Application, do one of the following:

 Press the blue Menu key, and then press Cordless Devices.

 Press a feature key you have programmed as the Cordless Devices Application key.

Note: When the pairing button on the Cordless Module is pressed, or when the battery level of
a Mitel-branded cordless accessory is critically low, the phone will automatically open the
Cordless Devices Application.

Low Battery Level

When the battery of a Mitel cordless device reaches a near-critical level, the phone displays a
warning. Until the battery is recharged (or until it becomes fully discharged), the warning is
repeated at each new call made using the Prime Line. To continue with a call while charging
the cordless accessory, switch to speakerphone and then cradle the cordless accessory.

Viewing Cordless Module Information

You can use the Cordless Devices Application to view protocol, firmware, and hardware
information about the Cordless Module attached to your phone.

To view Cordless Module information:

1. Access the Cordless Devices Application.

2. Press Cordless Module Info or Bluetooth Module Info. Device information appears on
the screen.
3. Press Close to exit.

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Enabling/Disabling Auto-Connect on a Bluetooth Headset

When pairing a Bluetooth headset with the Bluetooth Module installed on your phone, you are
given the option to enable the Auto-Connect feature—a feature whereby, if a previously
paired Bluetooth device comes into range of the module, it will automatically be connected.

If desired, you can turn this feature on or off using the Cordless Devices application. You
should turn on the feature if you are the only user of the phone. If you share the phone, as is
sometimes the case in a call center environment, you should turn off the feature.

To turn the Auto-Connect feature on or off:

1. Access the Cordless Devices Application.

2. Press the desired Bluetooth headset, and then select Auto-connect (On) or Auto-
connect (Off) to toggle the feature to the desired setting.
3. Press Close to exit.

Connecting/Disconnecting a Bluetooth Headset

You can use the Cordless Device Application to connect or disconnect any Bluetooth headset
that requires manual connection.

To connect or disconnect a Bluetooth headset:

1. Access the Cordless Devices Application.

2. Press the desired Bluetooth headset, and then select Connect to connect the headset or
Disconnect to disconnect the headset.
3. Press Close to exit.

Editing a Bluetooth Headset Name

If desired, you can enter or edit a name to help distinguish the headset device from others
that may have the same device name. Once you have programmed a name, it is displayed in
brackets below the manufacturer name in the details window, and it replaces the headset
manufacturer name on the main Cordless Devices application window.

To edit a name:

1. Access the Cordless Devices Application.

2. Press the desired Bluetooth headset, and then select Edit Name.
3. Enter a new name or edit the existing name using the keyboard on the display, and then
press OK
4. Press Close to exit.

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Auto Dial

When a Cordless Module is installed and at least one Mitel-branded device is paired, the
Auto Dial feature is available in the Settings menu. You can program a number that is
automatically dialed when a cordless device hookswitch button is pressed.

To program an Auto Dial number:

1. Press the blue Menu key, and then press Settings.

2. Press Auto Dial, and then press Edit Number.
3. In the on-screen keyboard, enter the autodial number.
4. Press Save.
5. Press Edit Info.
6. In the on-screen keyboard, enter the appropriate information.
7. Press Save and then press Close.

To disable Auto Dial:

1. Press the blue Menu key, and then press Settings.

2. Press Auto Dial.
3. Press Disable Auto Dial. The Auto Dial settings you have programmed are maintained
when the feature is disabled.
4. Press Save.
 To re-enable, repeat steps 1 and 2 and then press Enable Auto Dial.

 To change Auto Dial information, press Edit Number and/or Edit Info.

 Press Save to save all changes.

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Using IP Programmable Key Modules 12 and 48

The 12- and 48-button Mitel Programmable Key Modules (PKMs) extend the capabilities of
the Mitel 5330e and 5340e IP Phones with additional buttons and LED indicators. With these
expansion modules, you can readily add 12 or 48 or up to 96 buttons to the existing
programmable keys on the IP Phones.

You can program the 12, 48, or 96 additional personal keys as feature keys, speedcall keys,
direct station select (DSS) keys, or line appearance keys. Each key has a line status indicator
that works the same way as those of the associated phone. The additional keys can be
readily programmed using the phone or by the system administrator.

For more information in programming features keys on your phone go to Programming

Features on Your Keys on page 19.

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