PowerPoint 2016

First Edition

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© 2016 LearnKey [Link]

203651
Rev 9/6/2017
Table of Contents
Introduction
PowerPoint 2016_____________________________________________________________________________ 2
Using This Workbook__________________________________________________________________________ 5
Best Practices Using LearnKey’s Online Training____________________________________________________ 6
PowerPoint 2016 Introduction___________________________________________________________________ 8
Skills Assessment_____________________________________________________________________________ 9
PowerPoint 2016 Time Tables__________________________________________________________________ 10

Session 1
Session 1 Fill-in-the-Blanks___________________________________________________________________ 12
Creating Workbooks _________________________________________________________________________ 14
Importing an Outline from Microsoft Word_______________________________________________________ 15
Inserting, Hiding, Unhiding, and Deleting Slides___________________________________________________ 16
Modifying Layouts, Headers, and Footers_________________________________________________________ 17
Working with Slide Masters___________________________________________________________________ 18
Creating and Modifying Slide Layouts___________________________________________________________ 19
Modifying the Handout and Notes Masters_______________________________________________________ 20
Ordering and Grouping Slides__________________________________________________________________ 21
Changing Slide Size and Presentation Views______________________________________________________ 22
Setting File Properties________________________________________________________________________ 23
Printing Options____________________________________________________________________________ 24
Configuring and Presenting a Slide Show_________________________________________________________ 25

Session 2
Session 2 Fill-in-the-Blanks___________________________________________________________________ 27
Inserting Text on Slides_______________________________________________________________________ 29
Formatting Text on Slides_____________________________________________________________________ 30
Inserting Shapes and Text Boxes________________________________________________________________ 31
Formatting Shapes and Text Boxes______________________________________________________________ 32
Inserting and Formatting Images________________________________________________________________ 33
Ordering and Grouping Objects________________________________________________________________ 34

Session 3
Session 3 Fill-in-the-Blanks___________________________________________________________________ 36
Creating and Importing Tables_________________________________________________________________ 38
Formatting Tables____________________________________________________________________________ 39
Creating and Importing Charts_________________________________________________________________ 40
Formatting Charts___________________________________________________________________________ 41
Creating SmartArt Graphics___________________________________________________________________ 42
Formatting SmartArt Graphics_________________________________________________________________ 43
Inserting and Configuring Media Files___________________________________________________________ 44
Managing Media Files________________________________________________________________________ 45
Session 4
Session 4 Fill-in-the-Blanks___________________________________________________________________ 47
Applying Slide Transitions_____________________________________________________________________ 48
Applying Animation to Objects_________________________________________________________________ 49
Setting Animation Options and Paths____________________________________________________________ 50
Setting Animation and Transition Timing________________________________________________________ 51

Session 5
Session 5 Fill-in-the-Blanks___________________________________________________________________ 53
Merging Content from Other Presentations_______________________________________________________ 55
Inserting and Reviewing Comments_____________________________________________________________ 56
Protect, Inspect, and Proof Presentations__________________________________________________________ 57
Preserve and Export Presentations_______________________________________________________________ 58
PowerPoint 2016 Master Project________________________________________________________________ 60

Appendix
PowerPoint 2016 Lesson Plans_________________________________________________________________ 63
PowerPoint 2016 Session 1 Outline______________________________________________________________ 83
PowerPoint 2016 Session 2 Outline______________________________________________________________ 84
PowerPoint 2016 Session 3 Outline______________________________________________________________ 85
PowerPoint 2016 Session 4 Outline______________________________________________________________ 86
PowerPoint 2016 Session 5 Outline______________________________________________________________ 87
Shortcut Keys_______________________________________________________________________________ 88
 Using This Workbook
Before starting any of the projects in this manual, please visit [Link]
Support_Files.zip and download the PowerPoint 2016 Project Files that accompany this manual (you may need to scroll to
the bottom of the page for the link). The folder contains both follow-along files, which you can use to follow along with
the videos, and project files, which are used in projects in this workbook.

The exercises in this manual serve as a companion to LearnKey’s training and are organized by session to match the
presented concepts. Within each session, exercises are arranged from easiest to most challenging. In the Introduction
section of each session, you will find outlines of the training and sample lesson plans which will give you an overview of
the training content and help you to structure your lessons. The following sections are included for each session of training:

Skills Assessment: The skills assessment will help you and your students to gauge their understanding of course
topics prior to beginning any coursework. Each skill listed is tied directly to an exam objective. Understanding
where your students feel less confident will aid you in planning and getting the most from the training.

Objective Mapping and Shoot File Links: The objective mapping provides a quick reference as to where
in the training a specific certification exam objective is covered. The Files column lists the name of the Course
Support files (Excel spreadsheets, Photoshop files, etc.) that are used and demonstrated during the training. The
files will typically have a starting file containing all data necessary to begin the demonstrated skill, as well as a
completed file which shows the final result.

Keyboard Shortcuts & Tips: The keyboard shortcuts and tips provide a reference of product-specific keyboard
shortcuts and helpful hints to make working more efficient.

Short Answer and Matching: The short answer questions facilitate a recall of the basic training concepts to
further aid in retention of the course topics and information in preparation for the training’s Pre-Assessments,
Post Tests, and MasterExam. The matching exercise provides additional learning reinforcement of terms and
concepts found throughout the training in the courses’ glossary.

Projects: The projects in this manual are organized by session to match the concepts presented in the LearnKey
training. Each project is assigned a difficulty level of either beginner, intermediate, or advanced. Some projects
will be noted as “beginner-intermediate” or other range. Within each session, projects are arranged from easiest
to most challenging. Each project includes a description of the task as well as steps required for successful
completion. Note that the steps may not indicate each required action but will provide the expectation of what
is required leaving the action to the student. References to the concepts demonstrated in the LearnKey training
that are required for successful completion of the project are also included. Each project will also indicate the
files and software used to complete the tasks. Some projects may only include a file named “ProjectTitle_End”.
Projects only including an end file typically begin with a new file which is indicated in the first step. The
“ProjectTitle_End” file is included to illustrate a possible correct result. Other projects may include a file named
“ProjectTitle_Start” or other files. Projects with a “ProjectTitle_Start” file begin with that file instead of a new
file. “Start” files typically contain data required for the project pre-inserted to focus the project on concepts versus
data entry.

5 | Introduction PowerPoint 2016 Project Workbook

 Best Practices Using LearnKey’s Online Training
LearnKey offers video-based training solutions which are flexible enough to accommodate the private student, as well as
educational facilities and organizations.

Our course content is presented by top experts in their respective fields and provides clear and comprehensive information.
The full line of LearnKey products have been extensively reviewed to meet superior standards of quality. The content in our
courses has also been endorsed by organizations, such as Certiport, CompTIA®, Cisco, and Microsoft. However, it is the
testimonials given by countless satisfied customers that truly set us apart as leaders in the information training world.

LearnKey experts are highly qualified professionals who offer years of job and project experience in their subjects. Each
expert has been certified in the highest level available for their field of expertise. This provides the student with the
knowledge necessary to also obtain top-level certifications in the field of their choice.

Our accomplished instructors have a rich understanding of the content they present. Effective teaching encompasses not
only presenting the basic principles of a subject, but understanding and appreciating organization, real-world application,
and links to other related disciplines. Each instructor represents the collective wisdom of their field and within our
industry.

Our Instructional Technology

Each course is independently created, based on standard objectives provided by the manufacturer for which the course was
developed.

We ensure that the subject matter is up-to-date and relevant. We examine the needs of each student and create training
that is both interesting and effective. LearnKey training provides auditory, visual, and kinesthetic learning materials to fit
diverse learning styles. The following are three levels of implementation:

Standard Training Model

The standard training model allows students to proceed through basic training, building upon primary knowledge and
concepts to more advanced application and implementation. In this method, students will use the following toolset:

• Pre-assessment: The pre-assessment is used to determine the student’s prior knowledge of the subject matter. It
will also identify a student’s strengths and weaknesses, allowing the student to focus on the specific subject matter
he/she needs to improve most. Students should not necessarily expect a passing score on the pre-assessment as it is
a test of prior knowledge.

• Video training session: Each course of training is divided into sessions that are approximately two hours in
length. Each session is divided into topics and subtopics.

• Post test: The post test is used to determine the student’s knowledge gained from interacting with the training. In
taking the post test, students should not consult the training or any other materials. A passing score is 80 percent
or higher. If the individual does not pass the post test the first time it is taken, LearnKey would recommend the
incorporation of external resources, such as the workbook and additional customized instructional material.

Intermediate Training Model

The intermediate training model offers students additional training materials and activities which allows for better
retention, review, and interaction. This model includes not only the standard model material, but also includes the
following toolset:

• Study guides: Study guides are a list of questions missed which can help students recognize areas of weakness
and necessary focus. They can be accessed from either the pre-assessment or post test.

6 | Introduction PowerPoint 2016 Project Workbook

 • Labs: Labs are interactive activities that simulate situations presented in the training. Step-by-step instructions
and live demonstrations are provided.

• Workbooks: Workbooks have a variety of activities, such as glossary puzzles, short answer questions, practice
exams, research topics, and group and individual projects, which allow the student to study and apply concepts
presented in the training.

7 | Introduction PowerPoint 2016 Project Workbook

 PowerPoint 2016 Introduction
If you have the desire to be successful in the business world, a working knowledge of PowerPoint 2016 is a must. LearnKey expert
Jason Manibog will teach you how to create and manage presentations, insert and format shapes and slides, apply transitions, and how
to use the new screen recording feature. This course will also help you study and prepare to take the Microsoft’s PowerPoint 77-729
Certification exam.

Benefits:
• Gain the skills and confidence required to successfully obtain your Microsoft Office PowerPoint 2016 certification
• Test prep questions that meet all PowerPoint 2016 exam objectives
• View your online courseware anytime, anywhere

8 | Introduction PowerPoint 2016 Project Workbook

 Skills Assessment
Instructions: Rate your skills on the following tasks from 1-5 (1 being needs improvement, 5 being excellent).

Skills 1 2 3 4 5
Create a presentation

Insert and format slides

Modify slides, handouts, and notes

Order and group slides

Change presentation options and views

Configure a presentation for print

Configure and present a slide show

Insert and format text

Insert and format shapes and text boxes

Insert and format images

Order and group objects

Insert and format tables

Insert and format charts

Insert and format SmartArt graphics

Insert and manage media

Apply slide transitions

Animate slide content

Set timing for transitions and animations

Merge content from multiple presentations

Finalize presentations

9 | Introduction PowerPoint 2016 Project Workbook

 PowerPoint 2016 Time Tables
Session 1 Actual Time Session 2 Actual Time
Introduction to PowerPoint 2016 [Link] Insert and Format Text [Link]

Create a Presentation [Link] Insert and Format Shapes and Text Boxes [Link]

Insert and Format Slides [Link] Insert and Format Images [Link]

Modify Slides, Handouts, and Notes [Link] Order and Group Objects [Link]

Order and Group Slides [Link] Domain 2 Recap [Link]

Change Presentation Options and Views [Link] Total Time [Link]

Configure a Presentation for Print [Link]

Configure and Present a Slide Show [Link]

Domain 1 Recap [Link]

Total Time [Link]

Session 3 Actual Time Session 4 Actual Time

Insert and Format Tables [Link] Apply Transitions and Animations [Link]

Insert and Format Charts [Link] Animate Slide Content [Link]

Insert and Format SmartArt Graphics [Link] Set Timing for Transitions, Animations [Link]

Insert and Manage Media [Link] Domain 4 Recap [Link]

Domain 3 Recap [Link] Total Time [Link]

Total Time [Link]

Session 5 Actual Time

Manage Multiple Presentations [Link]

Finalize Presentations [Link]

Domain 5 Recap [Link]

Test-Taking Tips [Link]

Total Time [Link]

***The actual time is calculated based on how long it will take to simply watch the video files.
***The total training time (including watching the videos, completing the labs, projects, and assessments) may double or even triple the actual time.

10 | Introduction PowerPoint 2016 Project Workbook

Session 1
 Session 1 Fill-in-the-Blanks
Instructions: While watching Session 1, fill in the missing words according to the information presented by the
instructor. [References where answers are found are in brackets.]
Create a Presentation
1. When you create a PowerPoint presentation, is the key. [Create a Blank Presentation]

2. Most templates give you a few choices to choose from. [Create a Presentation Using Templates]

3. need to be applied to your Word document before it can be used as an outline for a Power-
Point presentation. [Import Word Document Outlines]

Insert and Format Slides

4. Slide layouts hold of content. [Insert Specific Slide Layouts]

5. You can duplicate slides in a presentation by a desired slide and clicking Duplicate. [Duplicate
Existing Slides]

6. A hidden slide is hidden from the view but not from the Normal view. [Hide and Unhide Slides]

7. Slides can be removed from a presentation quickly by selecting the slide and pressing the or
Backspace key on the keyboard. [Delete Slides]

8. You need to pay attention to the slides, pages, and handouts when applying headers and foot-
ers to a presentation. [Insert Headers and Footers]

Modify Slides, Handouts, and Notes

9. Slide masters are background to your PowerPoint presentation. [Change Slide Master Theme or
Background]

10. When you make a change to the of the slide master, the change is reflected in all the slide
masters in the presentation. [Modify Slide Master Content]

11. The handout master determines what the look of your handouts will be when you print out
handouts. [Modify a Handout Master]

12. Changing a single slide will not affect all of the slides. [Modify the Notes Master]

Order and Group Slides

13. Sections allow you to put slides into . [Create Sections]

14. One way to reorder slides in a presentation is to simply and a

slide to a new location. [Modify Slide Order]

15. You can rename sections under the tab of the ribbon. [Rename Sections]

Change Presentation Options and Views

16. 4:3 and are the standard slide sizes in PowerPoint 2016. [Change Slide Size]

17. Normal, View, Slide Sorter, Notes Page, and Reading View are all types of views in Power-
Point 2016. [Change Views of a Presentation]

18. File properties make it easier for other people to a presentation you created. [Set File Properties]

Configure a Presentation for Print

19. You can choose slides you wish to print from a presentation. [Print All or Part of a Presentation]

20. Print orientation printing options include Portrait and . [Print Notes Pages, Handouts]

12 | Session 1 PowerPoint 2016 Project Workbook

 21. Always check your color before clicking Print. [Print in Color or Black and White]

Configure and Present a Slide Show

22. Slide shows can be presented to live audiences, be a video stream on a , or a looping presenta-
tion on a kiosk. [Create Custom Slide Shows]

23. The View is used in conjunction with multiple monitors. [Configure Slide Show Options]

24. You can rehearse your slide shows timing under the tab. [Rehearse Slide Show Timing]

25. In Presenter View, the presenter will be able to see their and annotations while the audience
will not. [Present a Slide Show in Presenter View]

13 | Session 1 PowerPoint 2016 Project Workbook

 Creating Workbooks
Description:
There are three basic ways to start creating a presentation in PowerPoint. A presentation can be created from scratch. A template, with
a design but no content, can be used. Or, an online template, which usually contains placeholder content and can really help start a
presentation and guide one through creating a presentation, can be used.

After completing this project, you will have practiced all three ways in which a presentation can be created.

Steps for Completion:

1. Launch PowerPoint 2016.
2. From the list of available templates, click Blank Presentation. A blank presentation will appear.
3. Create another new presentation, using the Berlin template design.
4. Save the presentation to your student folder with the name, Effective Presentations.
5. Start the process of creating another presentation.
6. For this presentation, use the Online Templates search capability to search for food presentations. Your results should look similar to this:
7. Use the Food – preparation to presentation template to create a new presentation.
8. Save the presentation to your student folder with the name, THE Food Truck New Foods.
9. Close the presentation. Leave the Effective Presentations file open if you are continuing to the next project.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Create a Presentation: Create a Blank Presentation; Create a Presentation Using Templates; Online Templates

Project File: N/A

Difficulty: Beginner

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
1.0 Create and Manage Presentations
1.1 Create a presentation
1.1.1 Create a new presentation
1.1.2 Create a presentation based on a template

14 | Session 1 PowerPoint 2016 Project Workbook

 Importing an Outline from Microsoft Word
Description:
Once presentations are created, content needs to be added. One way in which content can be added is to import an outline from
Microsoft Word. In order for this to be successful, heading styles (such as Heading 1, Heading 2, and Heading 3) need to be applied to
the text one wishes to convert to PowerPoint slides.

Heading 1 text will convert into slide titles, Heading 2 text will convert into main points, and Heading 3 text will convert into sub-
points when a document is imported. After completing this project, you will know two methods used to import a Word document into
PowerPoint. One method starts a new presentation while the other method imports an outline into an existing presentation.

Steps for Completion:

1. If your Effective Presentation file is still open from the previous project, you will use it in this project. If not, open the Effective Presenta-
tions-113 file from your student folder.
2. Launch Microsoft Word.
3. Open the Presentation Day Tips document.
4. Click through each line of the text, noticing each line is styled as a heading, as indicated in the styles area.
5. Close Microsoft Word.
6. Return to PowerPoint.
7. Add the Presentation Day Tips document to your existing Effective Presentations file, bringing the document in as new slides. Your pre-
sentation should be up to three slides (do not worry about the formatting as we will take care of that later).
8. Save and close the Effective Presentations file, leaving PowerPoint open.
9. Import the Word file named During the Presentation into a new PowerPoint presentation. The new presentation should contain two
slides.
10. Save the new presentation to your student folder with the name, During the Presentation.
11. Close the presentation, leaving PowerPoint open.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Create a Presentation: Import Word Document Outlines

Project Files: Effecitive [Link], Presentation Day [Link], During the [Link]

Difficulty: Beginner

Required Materials: PowerPoint 2016

Estimated Time to Complete: 20 minutes

Objectives:
1.0 Create and Manage Presentations
1.1 Create a presentation
1.1.3 Import Word document outlines

15 | Session 1 PowerPoint 2016 Project Workbook

 Inserting, Hiding, Unhiding, and Deleting Slides
Description:
After creating a presentation, and, when necessary, importing slides into the presentation, the real work starts. Slides need to be added
and text needs to be added to those slides. To ease this process, slides can be duplicated. If too many slides are present or, if a slide
becomes unnecessary, it can be deleted.

Not all slides will always be used when a presentation is actually presented to an audience. Rather than delete (and then have to re-cre-
ate slides), slides can be hidden. They will still be visible as a presentation is being worked on, but not visible when presented as a slide
show. Upon completion of this project, you will be well equipped to add, delete, duplicate, hide, and unhide slides in a presentation.

Steps for Completion:

1. From your student folder, open the Effective Presentations-121 file.
2. Select Slide 1.
3. Add a new slide, using the Title and Content layout.
4. Add another new slide, using the Two Content layout.
5. On the new Two Content layout slide, change the title placeholder text to Preparing your Presentation.
6. Make two duplicate copies of the current slide. At this point, your presentation should have seven slides.
7. Hide the last two slides of the presentation.
8. Delete slide 5 (the third Preparing your Presentation slide).
9. Unhide the second to last slide in the presentation.
10. Save your changes.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Insert and Format Slides: Insert Specific Slide Layouts; Duplicate Existing Slides; Hide and Unhide Slides; Delete Slides

Project File: Effective [Link]

Difficulty: Beginner

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
1.0 Create and Manage Presentations
1.2 Insert and format slides
1.2.1 Insert specific slide layouts
1.2.2 Duplicate existing slides
1.2.3 Hide and unhide slides
1.2.4 Delete slides

16 | Session 1 PowerPoint 2016 Project Workbook

 Modifying Layouts, Headers, and Footers
Description:
As PowerPoint presentations are built, one may decide a slide needs a different layout or background for a slide. Individual slide back-
grounds can be changed to emphasize a part of a presentation but should be changed sparingly as to not stray from having consistency
within a presentation.

When giving a presentation, copies of the presentation may be given as handouts. Thus, consideration needs to be given to adding
headers, footers, and page numbers both to slides and to handouts. After completing this project, you will be well versed in changing
slide layouts and backgrounds and adding headers, footers, and page numbers both to slides and handouts.

Steps for Completion:

1. Open the Effective Presentations-125 presentation from your student folder.
2. Change the slide layout on slide 1 to the Title layout.
3. Change the slide layout on slide 5 to the Title and Content Layout.
4. Change the slide layout on slide 6 to the Title and Content Layout.
5. Navigate to Slide 2.
6. On slide 2, change the Title text to the word, Agenda.
7. Change the slide background to a solid fill.
8. Set the color of the background of slide 2 to Brown, Background 2, Lighter 40%.
9. Add a slide footer with the text, Effective Presentations, to all slides, making sure the footer does not show on the title slide.
10. For the notes and handouts, show the date with the date set to update automatically.
11. Show the page numbers on the notes and handouts.
12. Add a header
with the text,
Effective
Presentations,
to the notes and
handouts. Your
notes pages
should look like
the example on
the right:
13. Save and close
the file.

Reference:
LearnKey’s Power-
Point 2016 Training,
Session 1:
Insert and Format Slides: Apply a Different Slide Layout; Modify Individual Slide Backgrounds; Insert Headers and Footers

Project File: Effective [Link]

Difficulty: Beginner

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15-20 minutes

Objectives:
1.0 Create and Manage Presentations
1.2 Insert and format slides
1.2.5 Apply a different slide layout
1.2.6 Modify individual slide backgrounds
1.2.7 Insert slide headers, footers, and page numbers

17 | Session 1 PowerPoint 2016 Project Workbook

 Working with Slide Masters
Description:
To ensure consistent formatting on slides in PowerPoint presentations, most formatting changes should be made to slide masters, not
slides. A slide master contains all of the layouts and placeholders in those layouts for a presentation. Think of a slide master as a blue-
print for the overall look and feel of a presentation.

Upon completing this project, you will have a better understanding of slide masters and the different modifications which can be made
to them while ensuring consistent formatting in a presentation.

Steps for Completion:

1. From your student folder, open the Effective Presentations-131 file.
2. Change the view to the Slide Master view.
3. Change the presentation theme to the Ion Boardroom theme.
4. Change the color scheme to Violet.
5. Change the font set to Corbel.
6. Change the background style to Style 7.
7. Add the Subtle Solid effect to the master.
8. Change the font color for all master title placeholders to white. Your slide master should resemble this:

9. On the Title Slide layout, change the case of the subtitle placeholder to Sentence case.
10. Remove the footers from the Section Header layout.
11. Close the Master View so that you can see how the changes to the master affected your presentation.
12. On slides 5 and 6, reset the slides to set the text to match the format of the slide master.
13. Save your changes and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Modify Slides, Handouts, and Notes: Change Slide Master Theme or Background; Effects; Modify Slide Master Content

Project File: Effective [Link] Estimated Time to Complete: 15-20 minutes

Difficulty: Beginner Intermediate Objectives:

1.0 Create and Manage Presentations
1.3 Modify slides, handouts, and notes
1.3.1 Change the slide master theme or background
Required Materials: PowerPoint 2016 1.3.2 Modify slide master content

18 | Session 1 PowerPoint 2016 Project Workbook

 Creating and Modifying Slide Layouts
Description:
Each slide master comes with 17 prebuilt slide layouts. For a slide master, there may be a slide layout (or multiple layouts) which need
to be customized for a presentation. If none of the existing slide layouts match a layout needed, a custom slide layout can be created.

After completing this project, you will have the knowledge needed to create slide layouts and modify existing slide layouts.

Steps for Completion:

1. From your student folder, open the Effective Presentations-133 file.
2. Change the view to the Slide Master view.
3. Add a new custom layout, naming the layout, Presentation Tips.
4. Add a picture placeholder to the left side of the new Presentation Tips layout.
5. Add a text placeholder to the right side of the new Presentation Tips layout. Your new layout should resemble this:

6. Select the Title Slide Layout.

7. Move the title placeholder up about ½ inch to create a slight separation between the tile and subtitle.
8. Close the Slide Master view.
9. Select the last slide in the presentation.
10. Add a new slide, using the Presentation Tips layout you created earlier in this project.
11. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Modify Slides, Handouts, and Notes: Create a Slide Layout; Modify a Slide Layout

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15-20 minutes

Objectives:
1.0 Create and Manage Presentations
1.3 Modify slides, handouts, and notes
1.3.3 Create a slide layout
1.3.4 Modify a slide layout
19 | Session 1 PowerPoint 2016 Project Workbook
 Modifying the Handout and Notes Masters
Description:
In addition to a slide master, PowerPoint has masters for handouts pages and notes pages, allowing one to set consistent formatting for
handouts pages and notes pages.

After completing this project, you will have a better understanding of what can be changed in masters for both handouts pages and
notes pages.

Steps for Completion:

1. From your student folder, open the Effective Presentations-135 file.
2. Switch the view to the Handout Master view.
3. Set the number of slides to display to four slides per page.
4. Replace the Footer text with your name.
5. Close the Handout Master View.
6. Display the Print Preview.
7. Change the print settings to print handouts, 4 slides Horizontal. Your screen should resemble the example below:

8. Return to the presentation.

9. Change the view to the Notes Master view.
10. Increase the font size of the placeholder text for the bullet points from 12 to 14.
11. Replace the Footer text with your name.
12. Close the Notes Master view.
13. Save and close the presentation.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Modify Slides, Handouts, and Notes: Modify a Handout Master, Modify the Notes Master

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
1.0 Create and Manage Presentations
1.3 Modify slides, handouts, and notes
1.3.5 Modify the handout master
1.3.6 Modify the notes master
20 | Session 1 PowerPoint 2016 Project Workbook
 Ordering and Grouping Slides
Description:
As more and more slides are added to a presentation, one may want to organize a presentation into manageable groups of slides.
Creating sections allows for a visual grouping of slides, though the order in which the slides display is not changed when sections are
created.

Slides can be easily rearranged when needed, with or without sections. Upon completing the next project, you will know how to create
and rename sections in a PowerPoint presentation and rearrange slides in a presentation.

Steps for Completion:

1. From your student folder, open the Effective Presentations-141 file.
2. Unhide slide 6.
3. Change the view to the Slide Sorter view.
4. Move slide 6 in front of slide 5 (or, if you prefer, slide 5 to come after slide 6). The order of slides should look like this:

5. Return to the Normal view.

6. Add a section in front of slide 3.
7. Rename the section with the name, Preparing.
8. Add a section in front of slide 6.
9. Rename the section with the name, Delivering.
10. Rename the default section at the beginning of the presentation
with the name, Intro.
11. Collapse all three sections. The navigation area should look like
the example on the right:
12. Move the Delivering section above the Preparing section.
13. Move the Preparing section back to being above the Delivering
section.
14. Expand all three sections.
15. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Order and Group Slides: Create Sections; Modify Slide Order; Rename Sections

Project File: Effective [Link]

Difficulty: Beginner

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
1.0 Create and Manage Presentations
1.4 Order and group slides
1.4.1 Create sections
1.4.2 Modify slide order
1.4.3 Rename sections
21 | Session 1 PowerPoint 2016 Project Workbook
 Changing Slide Size and Presentation Views
Description:
Presentations are usually delivered through some type of projection screen. This can be through a big screen display or through a regu-
lar monitor or a special kiosk. Occasionally it is necessary to adjust the slide size to best fit the medium used to display the informa-
tion.

In order to make sure that adjusting the slide size does not cause a problem with the display itself, different slide views can be utilized
to make it easier for one to check multiple slides at once or preview a slide show. Other views, such as the Outline View, allow one
to focus solely on presentation content. After completing this project, you will know how to change the overall slide size and have an
understanding on how the different views in PowerPoint help you in creating presentations.

Steps for Completion:

1. From your student folder, open the Effective Presentations-151 file.
2. Change your slide size from Widescreen to Standard (or, if it is Standard, Standard to Widescreen). If you are presented with any fitting
options, click the Ensure Fit button.
3. Set the slide size to the On-screen Show (16:10) setting, with the Ensure Fit option if presented with that option.
4. Change the presentation view to Outline View.
5. Using the outline view, add the title, Effective Presentations, to slide 1.
6. Using the outline view, add a new slide after the Agenda slide with the title, Knowing your Audience.
7. Change the presentation view to the Slide Sorter view.
8. Change the presentation to the Notes Page view.
9. Using the notes pages view, add a note to the Agenda slide to read, Make sure the order of these topics match with the presentation order.
10. Change the presentation to the Reading view.
11. Make sure the Use Presenter View check box is not selected.
12. Start the slide show from the beginning.
13. Navigate through the entire presentation. You should be back in Normal view when the slide show is complete.
14. Navigate through the first few slides in the presentation and then change the view back to the Normal view.
15. Show the presentation in Black and White mode.
16. Show the presentation in Grayscale mode.
17. Save a copy of the presentation with the name, Effective Presentations-Custom Size.
18. Close the presentation.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Change Presentation Options and Views: Change Slide Size; Change Views of a Presentation

Project File: Effective [Link]

Difficulty: Beginner Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
1.0 Create and Manage Presentations
1.5 Change presentation options and views
1.5.1 Change slide size
1.5.2 Change views of a presentation

22 | Session 1 PowerPoint 2016 Project Workbook

 Setting File Properties
Description:
One possible destination for PowerPoint presentations is SharePoint or another content management system. To make presentations
easier to find, properties such as tags, comments, and subjects can be added. Setting file properties also makes file searching within
Windows easier as one can use a property, such as category, to search for files.

After completing this project, you will know how to set both basic and advanced properties in a PowerPoint presentation.

Steps for Completion:

1. From your student folder, open the Effective Presentations-153 file.
2. Change the current title to the title, Effective Presentations.
3. Add the words, Presentation and Education, as tags to this file.
4. Add the phrase, Learning Series, as a category to this file.
5. Add the word, Presentations, as a subject to this file.
6. Add the phrase, How to give effective presentations, in the Comments section of the file’s properties.
7. Save and close this file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Change Presentation Options and Views: Set File Properties

Project File: Effective [Link]

Difficulty: Beginner Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 5-10 minutes

Objectives:
1.0 Create and Manage Presentations
1.5 Change presentation options and views
1.5.3 Set file properties

23 | Session 1 PowerPoint 2016 Project Workbook

 Printing Options
Description:
PowerPoint presentations will usually be delivered to others through a live presentation, a web presentation, or a kiosk. Depending
upon the subject matter and audience, handouts may need to be printed. All or part of a presentation may need to be printed. Notes
pages should be printed so that a presenter may have notes to work with. Handouts may be necessary so an audience can follow along
with a presentation and take notes.

When printing a presentation, printing it in pure black and white or grayscale may provide for a better quality print (not to mention,
save color ink). In some cases, printers can only print to black and white or grayscale. After completing this project, you will know how
to choose what to print for a presentation, notes pages, and handouts. And, you will have explored color options for slides.

Steps for Completion:

1. From your student folder, open the Effective Presentations-161 file.
2. Access the print preview area.
3. Set the print range to slide 5. The print preview area will only show one slide.
4. Set the print range to slides 5 and 6. The print preview area will adjust to allow to scroll through two slides.
5. Set the print range to slides 2, 5, and 6. Again, the print preview area will adjust the number of slides you can scroll through.
6. Set the print options to print Notes Pages instead of slides. The print preview area will adjust to show notes pages for pages 2, 5, and 6.
7. Set the print options to print Handouts instead of Notes Pages, using the 3 Slides option.
8. Set the print color option to Grayscale. Notice that the text disappears from the slides.
9. Set the print color option to Pure Black and White. Notice that the titles disappear from the slides.
10. Set the print color option to Color.
11. Set the print range to print the Delivering section of the presentation. Your print preview should look like the example below:

12. Save and close the presentation.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Configure a Presentation for Print: Print All or Part of a Presentation; Print Notes Pages, Handouts; Print in Color or Black and White

Project File: Effective [Link]

Difficulty: Intermediate Objectives:

1.0 Create and Manage Presentations
1.6 Configure a presentation for print
1.6.1 Print all or part of a presentation
Required Materials: PowerPoint 2016 1.6.2 Print notes pages
1.6.3 Print handouts
1.6.4 Print in color, grayscale, or black and white
Estimated Time to Complete: 10-15 minutes

24 | Session 1 PowerPoint 2016 Project Workbook

 Configuring and Presenting a Slide Show
Description:
The ultimate goal of most PowerPoint presentations is to deliver these presentations as slide shows to an audience. For slide shows
which will be presented at a kiosk, timings should be used so that slide shows advance automatically, rather than on a click of a slide.

Depending upon the size of a presentation and the time one has to give that presentation to an audience, a custom slide show may
need to be built. Custom slide shows allow one to choose which slides to include in a presentation. And, when giving a presentation, a
Presenter View can be used to allow the presenter easier access to slide navigation and annotation. After completing this project, you
will be familiar with custom slide shows, slide show options, slide show timings, and the Presenter View.

Steps for Completion:

1. From your student folder, open the Effective Presentations-171 file.
2. Set up a custom slide show with the name, Brief Version, and include just the first six slides of the presentation.
3. Set the current presentation to use the Brief Version custom slide show you just created and to use yellow as a pen color.
4. Rehearse slide timings for the presentation, setting each slide to approximately five seconds in length.
5. Set the presentation to use the slide timings you just set.
6. Run the slide show, noting that the slides advance automatically according to your timings.
7. Set the presentation to not use the slide timings you set earlier in this project.
8. If available, set the presentation to use Presenter View.
9. Run the slide show.
10. Advance to slide 4. Once on slide 4, use the pen tool to circle the text, Do you have all of your media? Your screen should look like this:

11. Exit the slide show, keeping the ink annotations when asked.
12. Save a copy of the file with the name, Effective Presentations Part 1 Complete.
13. Close all open files.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 1:
Configure and Present a Slide Show: Create Custom Slide Shows; Configure Slide Show Options; Rehearse Slide Show Timing; Present a Slide
Show in Presenter View

Project File: Effective [Link] Estimated Time to Complete: 15-20 minutes

Difficulty: Intermediate Objectives:

1.0 Create and Manage Presentations
1.7 Configure and present a slide show
1.7.1 Create custom slide shows
Required Materials: PowerPoint 2016 1.7.2 Configure slide show options
1.7.3 Rehearse slide show timing
1.7.4 Present a slide show by using Presenter View

25 | Session 1 PowerPoint 2016 Project Workbook

Session 2
 Session 2 Fill-in-the-Blanks
Instructions: While watching Session 2, fill in the missing words according to the information presented by the
instructor. [References where answers are found are in brackets.]
Insert and Format Text
1. PowerPoint slides should contain thoughts, not entire . [Insert Text on a Slide]

2. The key is used to make quick indentations to text in PowerPoint 2016. [Insert Text on a Slide]

3. If the border around a title slide is , it means you have the entire title box selected. [Apply Format-
ting and Styles to Text]

4. You can , italicize, and perform many other actions to alter the text in PowerPoint. [Apply For-
matting and Styles to Text]

5. WordArt can be applied to text from the tab on the ribbon. [Apply WordArt Styles to Text]

6. You can add multiple columns to a text box in PowerPoint on the Home tab in the group.
[Format Text in Multiple Columns]

7. If you need to prioritize a list, consider using a list instead of a bulleted list. [Create Bulleted and
Numbered Lists]

8. PowerPoint 2016 will automatically turn text into a hyperlink if it is typed in a format. [Insert
Hyperlinks]

Insert and Format Shapes and Text Boxes

9. Shapes can be inserted from the Home tab on the ribbon in the group. [Insert or Replace Shapes]

10. The button allows you to replace shapes in PowerPoint 2016. [Insert or Replace Shapes]

11. Text boxes should be used sparingly as they are independent from any design . [Insert Text Boxes]

12. handles are used to resize shapes in PowerPoint 2016. [Resize Shapes and Text Boxes]

13. If you see arrows on your cursor, it means you can move a shape. [Resize Shapes and Text Boxes]

14. The Format is used to copy formats you have used to other shapes in your presentation. [Format
Shapes and Text Boxes]

15. is a type of shape effect, along with Glow. [Format Shapes and Text Boxes]

16. If you do not remember the name of a particular theme or style, simply your mouse over it and
the name will appear. [Apply Styles to Shapes and Text Boxes]

Insert and Format Images

17. Images can come from your computer or an source. [Insert Images]

18. Under the Insert tab, you can click to add pictures from a website to your presentation. [Insert
Images]

19. You can type in measurements under the tab to resize an image. [Resize and Crop Images]

20. The background of an image can be separated by clicking under the Format tab. [Apply Styles and
Effects]

21. Picture layouts can only be used in conjunction with . [Apply Styles and Effects]

Order and Group Objects

22. You can click or under the Format tab to make a shape cover
another shape. [Order Objects]

27 | Session 2 PowerPoint 2016 Project Workbook

 23. Hold down the key to select nonconsecutive objects in PowerPoint 2016. [Align Objects]

24. You can group objects under the tab on the ribbon. [Group Objects]

25. and guidelines are alignment tools in PowerPoint 2016. [Display Alignment Tools]

28 | Session 2 PowerPoint 2016 Project Workbook

 Inserting Text on Slides
Description:
The majority of text in PowerPoint presentations consists of short, bulleted points on slides. Occasionally, numbered lists become
necessary, especially if steps should be performed in a specific order. And, as presentations are starting points of information, hyperlinks
are often added to give an audience ample opportunity to obtain information outside of a presentation.
Upon completing the next project, you will know how to
work with text, bulleted lists, numbered lists, and hyperlinks
inside of text placeholders on slides.

Steps for Completion:

1. From your student folder, open the Effective Presenta-
tions-211 file.
2. Change the title text on slide 1 to the text, Effective
Presentations.
3. Change the subtitle text on slide 1 to your name.
4. On slide 2 (the Agenda slide), add the following bullet
points: Preparing your presentation, Prior to giving the
presentation, and Tips for connecting with an audience.
5. On slide 3, change the slide layout to the Title and
Content layout.
6. On slide 3, add a bulleted list to resemble the list on
the right, indenting bullets where necessary:
7. Change the two second-level bullets to star bullets.
8. In the left placeholder on slide 4, add text and format as
needed to generate the numbered list as shown on the left:
9. On slide 7, add the text, Futher information, in place of the
text in the title placeholder.
10. In the content placeholder, remove the bullet points.
11. In the content placeholder, add the text, LearnKey.
12. For the word, LearnKey, create a hyperlink to
[Link].
13. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 2:
Insert and Format Text: Insert Text on a Slide; Create Bulleted and Numbered Lists; Insert Hyperlinks

Project File: Effective [Link]

Difficulty: Beginner

Required Materials: PowerPoint 2016

Estimated Time to Complete: 20 minutes

Objectives:
2.0 Insert and Format Text, Shapes, and Images
2.1 Insert and format text
2.1.1 Insert text on a slide
2.1.5 Create bulleted and numbered lists
2.1.6 Insert hyperlinks

29 | Session 2 PowerPoint 2016 Project Workbook

 Formatting Text on Slides
Description:
After putting text onto slides, formatting the text for font, size, and even WordArt styles can enhance the text, so long as it is done
sparingly. And, within a single placeholder, one may want to spread text over two columns.

Upon completion of this project, you will know how to apply basic formatting to text inside of placeholders, apply WordArt styles to
text, and spread text over two columns when that text is inside of a single placeholder.

Steps for Completion:

1. From your student folder, open the Effective Presentations-212 file.
2. On slide 2, change the color of the Agenda text to Lavender, Accent 1, Lighter 60%.
3. For the word, Agenda, change the character spacing to Loose and increase the font size to 40.
4. Use the Format Painter to paint the format of the title on slide 2 to the title on slide 8.
5. On slide 8, change the style of the placeholder to Colored Outline-Lavender, Accent 1.
6. On slide 7, change the bullet styles on the three subpoints to a Filled Square bullet style.
7. On slide 1, apply the Fill-Lavender, Accent 2, Outline-Accent 2 WordArt style to the title text.
8. On slide 6, spread the bullet points in the text placeholder into two columns, making sure three bullet points are in each column.
9. Use Slide Sorter view to see the presentation. Your overall layout should look similar to this:

10. Save and close the presentation.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 2:
Insert and Format Text: Apply Formatting and Styles to Text; Apply WordArt Styles to Text; Format Text in Multiple Columns

Project File: Effective [Link]

Difficulty: Intermediate Objectives:

2.0 Insert and Format Text, Shapes, and Images
2.1 Insert and format text
2.1.2 Apply formatting and styles to text
Required Materials: PowerPoint 2016 2.1.3 Apply WordArt styles to text
2.1.4 Format text in multiple columns

Estimated Time to Complete: 10-15 minutes

30 | Session 2 PowerPoint 2016 Project Workbook

 Inserting Shapes and Text Boxes
Description:
A key to keeping a PowerPoint presentation interesting is to occasionally have slides which do not feature just a title and bulleted text.
Shapes and text boxes are two types of objects which, when used well, can provide a good explanation on a concept or sometimes used
just to recap a part of a presentation.

After completing this project, you will know how to add shapes and text boxes to a presentation, replace shapes, and resize shapes and
text boxes.

Steps for Completion:

1. From your student folder, open the Effective Presentations-221 file.
2. If necessary, change the view to Normal.
3. Add a slide with the Title Only layout to the end of the presentation (it should be slide 9).
4. Rename the title with the text, Formula for Success.
5. If the ruler is not already displaying, display the ruler.
6. Insert a rounded rectangle onto the left side of the slide, making it about 3 inches wide by 2 inches tall.
7. Add the text, Good preparation, to the rounded rectangle.
8. Insert an oval shape onto the middle of the slide, making it about 2 inches wide by 2 inches tall.
9. Add the text, Plus a relaxed delivery, to the oval.
10. Insert a rectangle onto the right side of the slide, making it about 3 inches wide by 2 inches tall.
11. Add the text, Makes for a successful presentation, to the rectangle.
12. Add a right arrow block arrow shape in between the rounded rectangle and oval.
13. Add another right arrow block arrow shape in between the oval and rectangle. The top part of your slide should look similar to this:

14. Below the shapes, insert a text box with the text, Remember to be yourself and enjoy the moment!
15. Change the rectangle shape to a decagon shape, making sure the text remains in the shape.
16. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 2:
Insert and Format Shapes and Text Boxes: Insert or Replace Shapes; Insert Text Boxes; Resize Shapes and Text Boxes

Project File: Effective [Link]

Difficulty: Beginner

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15-20 minutes

Objectives:
2.0 Insert and Format Text, Shapes, and Images
2.2 Insert and format shapes and text boxes
2.2.1 Insert or replace shapes
2.2.2 Insert text boxes
31 | Session 2 PowerPoint 2016 Project Workbook
 Formatting Shapes and Text Boxes
Description:
Once shapes and text boxes are added to a presentation, they will often need to be resized to best fit an area of a slide. Shapes and text
boxes can also be formatted using a prebuilt style or through changing individual aspects, such as fill color or outline color. Shapes and
text boxes can also have effects added to them, such as a glow or a drop shadow.

After completing this project, you will know how to resize and format shapes and text boxes. You will also know how to apply styles to
shapes and text boxes.

Steps for Completion:

1. From your student folder, open the Effective Presentations-223 file.
2. Navigate to the last slide in the presentation.
3. On the left side of the slide, size the rounded rectangle to a precise measurement of 2.25 inches wide by 1 inch tall.
4. On the right side of the slide, size the rectangle down to approximately 2.5 inches wide by 1 inch tall.
5. Apply the Moderate Effect – Lavender, Accent 1 style to the rectangle on the right side of the slide.
6. Change the fill color of the first block arrow on the slide to Lavender, Accent 1, Lighter 60%.
7. Change the outline color of the first block arrow to Aqua, Accent 4.
8. Change the weight of the outline of the first block arrow to 2¼ points.
9. Apply the formatting on the first block arrow to the second block arrow.
10. Apply the Intense Effect – Lavender, Accent 2 style to the text box at the bottom of the slide.
11. For the text box, change the shape outline to Teal, Accent 6, Lighter 60%.
12. Add an Aqua, 8 pt glow, Accent color 4 glow effect to the text box at the bottom of the slide. Your shapes should resemble these:

13. Save and close the presentation.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 2:
Insert and Format Shapes and Text Boxes: Resize Shapes and Text Boxes; Format Shapes and Text Boxes; Apply Styles to Shapes and Text Boxes

Project File: Effective [Link]

Difficulty: Beginner Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
2.0 Insert and Format Text, Shapes, and Images
2.2 Insert and format shapes and text boxes
2.2.3 Resize shapes and text boxes
2.2.4 Format shapes and text boxes
2.2.5 Apply styles to shapes and text boxes
32 | Session 2 PowerPoint 2016 Project Workbook
 Inserting and Formatting Images
Description:
Images, when used correctly, can greatly enhance a presentation. Images can be inserted from one’s hard drive, a cloud location, or
through an online picture search. Images can be resized, cropped to fit an area, and can have styles and special effects placed on them.

After completing this project, you will have a better understanding of how to insert, resize, and crop pictures, and apply styles and ef-
fects to pictures.

Steps for Completion:

1. From your student folder, open the Effective Pre-
senations-231 file.
2. After slide four, insert a slide, using the Two Con-
tent Layout.
3. Change the title to the text, Effective use of Pic-
tures.
4. In the placeholder on the left side of the slide, insert
the lighthouse picture from your student folder.
5. In the placeholder on the right side of the slide, in-
sert a picture you find using the term, presentations,
in an online search. Your slide should look similar to
the example on the right:
6. If the ruler is not showing, display the ruler.
7. Resize the lighthouse picture to a height of ap-
proximately 3.5 inches tall, making sure the aspect
ratio is kept.
8. Crop out enough of the white space to the right of
the lighthouse to make the lighthouse appear centered in the picture.
9. Apply a Metal Frame style to the picture you added earlier through the search for a presentation picture.
10. Apply the Brightness +20% Contrast -40% correction to the lighthouse picture.
11. Apply the Film Grain artistic effect to the lighthouse.
12. Apply the Lavender, Accent color 1 Light recolor effect to the presentation picture. Your pictures should look like this:

13. Save and close the presentation.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 2:
Insert and Format Images: Insert Images; Resize and Crop Images; Apply Styles and Effects

Project File: Effective [Link] Estimated Time to Complete: 15-20 minutes

Difficulty: Beginner Intermediate Objectives:

2.0 Insert and Format Text, Shapes, and Images
2.3 Insert and format images
2.3.1 Insert images
Required Materials: PowerPoint 2016 2.3.2 Resize and crop images
2.3.3 Apply styles and effects

33 | Session 2 PowerPoint 2016 Project Workbook

 Ordering and Grouping Objects
Description:
As objects such as shapes, text boxes, and pictures are added to slides, these objects could overlap. Ordering objects will get these
objects in the desired display order, similar to arranging physical pieces of art. Alignment tools are used to balance and create symmetry
in the arranging of objects. And, grouping objects allows one to control several objects as if they were one object.

To help align objects, gridlines and guides can be used to aid one in placing objects in the desired locations of a slide. Upon completing
this project, you will be familiar with ordering, aligning, and grouping objects. You will also know the difference between gridlines and
guides.
Steps for Completion:
1. From your student folder, open the Effective Presentations-241 file.
2. Navigate to slide 5 (the slide with the two pictures on it).
3. Add a 10-point star shape to where it partially covers the top-right corner
of the lighthouse picture.
4. Arrange the 10-point star shape so that it sits behind the lighthouse
picture (meaning the picture is covering part of the star). The picture and
star should look like the example on the right:
5. Scroll down to slide 10.
6. Align and distribute the spacing on the shapes and arrows so that they are
aligned by their middles and are evenly spaced apart.
7. Group the three shapes and two arrows in the middle of the slide.
8. If the rulers are not being displayed, display the rulers.
9. Move the group down about ¼ of an inch.
10. Show the gridlines on the screen.
11. Show the guides on the screen.
12. Hide the gridlines on the screen.
13. Move the vertical guide to the 1” mark on the ruler.
14. Move the group of shapes so that the top edge of the group aligns with
the guide.
15. Save and close all of the open files.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 2:
Order and Group Objects: Order Objects; Align Objects; Group Objects;
Display Alignment Tools

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10 minutes

Objectives:
2.0 Insert and Format Text, Shapes, and Images
2.4 Order and group objects
2.4.1 Order objects
2.4.2 Align objects
2.4.3 Group objects
2.4.4 Display alignment tools

34 | Session 2 PowerPoint 2016 Project Workbook

Session 3
 Session 3 Fill-in-the-Blanks
Instructions: While watching Session 3, fill in the missing words according to the information presented by the
instructor. [References where answers are found are in brackets.]
Insert and Format Tables
1. If you are using a and Content slide, you can insert a table right from the slide itself. [Create a
Table]

2. Tables can be built and then inserted into PowerPoint using an Excel . [Create a Table]

3. When a table is selected in PowerPoint 2016, two tabs on the ribbon appear under . [Insert and
Delete Table Rows and Columns]

4. Header Row, Row, Banded Rows, and First Columns are examples of formatting options you
can configure in PowerPoint 2016. [Apply Table Styles]

5. When you copy a table from an outside source, you can keep the formatting or merge the
formatting. [Import a Table]

Insert and Format Charts

6. Charts can be placed into PowerPoint 2016 under the tab on the ribbon. [Create a Chart]

7. You can alter the data in a chart under the Design tab on the ribbon by clicking . [Create a Chart]

8. When you import data from Word into PowerPoint, the data into the PowerPoint slide. [Import
a Chart]

9. charts only plot one series of data. [Change the Chart Type]

10. If you need to select a specific piece of a chart, go to the tab on the ribbon. [Add a Chart Legend]

11. The shows which color is assigned to each series. [Work with Chart Elements]

12. If you do not see a color that you like when choosing from standard colors, you can click More
Colors for a wider range of colors. [Change the Chart Style]

Insert and Format SmartArt Graphics

13. SmartArt graphics can have one level or two levels of . [Create a SmartArt Graphic]

14. You can add text to a SmartArt graphic by simply typing inside of an object or using the to the
left of the shapes. [Create a SmartArt Graphic]

15. Text is converted to SmartArt under the tab on the ribbon. [Convert Lists to SmartArt Graphics]

16. You can add a shape to a SmartArt graphic under the tab on the ribbon. [Add Shapes to SmartArt
Graphics]

17. Under the Design tab on the ribbon, you can reorder objects in a SmartArt graphic in the
group using the arrows. [Reorder Shapes in SmartArt Graphics]

18. You can change the individual color of shapes on the tab on the ribbon. [Change the Color of
SmartArt Graphics]

Insert and Manage Media

19. From the Insert tab on the ribbon, you can click Media, Audio, and to insert audio clips to a
presentation. [Insert Audio and Video Clips]

20. Video clips can be added to a presentation from an online source or from the local . [Insert
Audio and Video Clips]

36 | Session 3 PowerPoint 2016 Project Workbook

 21. Before a screen recording starts, the recording should be selected. [Screen Recording]

22. The tab and the Format tab appear when a video clip is selected. [Configure Media Playback Op-
tions]

23. is a good way to resize a video clip in PowerPoint when there is unneeded space in the video.
[Adjust Media Window Size]

24. You can set the start and stop time of a video under the Playback tab by clicking . [Set the Video
Start and Stop Time]

25. One media timing option allows you to the video after it stops playing. [Set Media Timing Op-
tions]

37 | Session 3 PowerPoint 2016 Project Workbook

 Creating and Importing Tables
Description:
Sometimes, information on a PowerPoint slide needs to be organized into rows and columns. This can be done through the use of
tables. Tables can be built from scratch or imported from an outside source, particularly Word or Excel. When creating a table, one
must decide whether to insert a regular table, or embed an Excel spreadsheet, which will provide the ability to use Excel features inside
of a table.

After completing this project, you will know how to create tables and import tables for both regular tables and tables which have the
characteristics of Excel spreadsheets.
[Note to teachers: You may need to remind the students that importing a table involves copying the table data from the original
program (Word or Excel) and pasting the data into the presentation. You may also need to remind them that there are multiple paste
options when pasting data from outside of PowerPoint.]

Steps for Completion:

1. From your student folder, open the Effective Pre-
sentations-311 file.
2. Go to slide 4 of the presentation.
3. In the placeholder on the right side of the slide,
insert a table with this information: Add a new
slide after the current slide, using the Two Content
layout.
4. Change the title on the new slide to, Color Choices.
5. Change the fill color of the left text placeholder to white. [Note to teachers: This is necessary for the Excel text to show after it has been
typed.]
6. In the left text placeholder, insert an Excel spreadsheet with this information you see
on the right:
7. Edit the original information in the Excel spreadsheet to change the Dark percentage
to 25 and the Light percentage to 5.
8. From your student folder, open the Color Modes file in Microsoft Word.
9. Copy the table in the Color Modes document.
10. Return to PowerPoint.
11. In the right text placeholder, paste the table. Do not worry about the font size for
now as you will change that in a later project.
12. Insert a new slide after the current slide, using the Title Only layout.
13. On the new slide, change the title to the text, Presentation Time.
14. Insert a square shape in the middle of the slide, making it approximately 2 inches
wide by 2 inches tall.
15. Change the fill color of the square to white.
16. In the square, import the data from the Excel file titled, Presentation Time, located in
your student folder, making sure the data is pasted as a link back to the original Excel
file.
17. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 3:
Insert and Format Tables: Create a Table; Import a Table

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 20 minutes

Objectives:
3.0 Insert Tables, Charts, SmartArt, and Media
3.1 Insert and format tables
3.1.1 Create a table
3.1.4 Import a table
38 | Session 3 PowerPoint 2016 Project Workbook
 Formatting Tables
Description:
Once tables are added and data has been entered, the tables are not necessarily complete. Additional information may need to be added
through adding rows and/or columns to the table. Information which is no longer necessary should be removed from a table. And,
many prebuilt styles are available to apply to tables.

Upon the completion of this project, you will know how to add and delete rows and columns to and from a table. You will also know
how to apply styles to a table.
Steps for Completion:
1. From your student folder, open the Effective Presentations-312 file.
2. Navigate to slide 4 in the presentation.
3. Add a column to the right of the last column in the table.
4. Add a row below the last row in the table.
5. Adjust the content of the table to reflect the data as seen on the right:
6. Navigate to slide 5 in the presentation.
7. Increase the font size for all of the information in the table on the right
side of the slide to 16 points.
8. Delete the table row containing the reference to the color Red.
9. Apply the Themed Style 2 – Accent 3 style to the table.
10. Change the shading of the top row of the table to Lavender – Accent 1,
Darker 25%. Your table should look like this:

11. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 3:
Insert and Format Tables: Insert and Delete Table Rows and Columns; Apply Table Styles

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
3.0 Insert Tables, Charts, SmartArt, and Media
3.1 Insert and format tables
3.1.2 Insert and delete table rows and columns
3.1.3 Apply table styles

39 | Session 3 PowerPoint 2016 Project Workbook

 Creating and Importing Charts
Description:
Tables have a good use in that they help organize information and display information in rows and columns, but sometimes the infor-
mation you want to display needs to be put in a more visually oriented format. Charts are a means in which this visual format can be
achieved.

The two major ways to create charts are to create them and then enter the data needing to be charted, or, as is the case with tables,
import charts from outside sources, such as Excel and Word. Upon completion of this project, you will be familiar with both methods
used to add charts to PowerPoint presentations.

Steps for Completion:

1. Open the Effective Presentations-321 file from your student folder.
2. After slide 9, insert a Title and Content slide.
3. On the new slide (slide 10), change the placeholder title text to, Sample Presentation Timing.
4. In the content placeholder, add a Clustered Column chart with the data on the right, deleting
unnecessary columns as needed:
5. Close the chart data worksheet.
6. Navigate to slide 5 in the presentation.
7. Above the existing table with colors and moods, import the chart from the Word file titled, Col-
ors and Moods, using the destination theme.
8. Navigate to slide 6 in the presentation.
9. Move the existing shape and data table to the left side of the slide.
10. To the right of the existing data, import the chart from the Excel file titled, Presentation Time, using the destination theme and embed-
ding the workbook.
11. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 3:
Insert and Format Charts: Create a Chart; Import a Chart

Project Files: Effective [Link], Colors and [Link], Presentation [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
3.0 Insert Tables, Charts, SmartArt, and Media
3.2 Insert and format charts
3.2.1 Create a chart
3.2.2 Import a chart

40 | Session 3 PowerPoint 2016 Project Workbook

 Formatting Charts
Description:
Once a chart has been built and data has been entered, the chart needs to be formatted to the needs of the presentation. The overall
chart type may need to be changed. Data may need to be filtered out of the chart. A chart legend, which helps describe the areas being
plotted, may need to be added or moved.

And, as with tables, an overall style and individual formats can be applied to a chart, along with chart elements such as titles, labels,
and other elements which help shape a chart. After completing this project, you will be familiar with changing chart types and styles
and working with chart elements.

Steps for Completion:

1. From your student folder, open the Effective Presentations-323 file.
2. Change the chart on slide 5 to a Clustered Bar chart.
3. Apply the Layout 4 layout to the chart.
4. Filter the chart so that only the black and white color choices are plotted.
5. Move the legend to the right side of the chart.
6. Add a chart title with the text, Pct of Color Choices.
7. Add a Primary Vertical axis title to the chart.
8. Change the primary vertical axis title text to, Colors.
9. Apply the Semitransparent, Blue-Gray, Accent 5, No Outline style to the chart. Your chart should look like this:

10. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 3:
Insert and Format Charts: Change the Chart Type; Add a Chart Legend; Work with Chart Elements; Change the Chart Style

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
3.0 Insert Tables, Charts, SmartArt, and Media
3.2 Insert and format charts
3.2.3 Change the chart type
3.2.4 Add a legend to the chart
3.2.5 Change the chart style of a chart

41 | Session 3 PowerPoint 2016 Project Workbook

 Creating SmartArt Graphics
Description:
SmartArt graphics are graphics which contain text and have prebuilt formats for graphics commonly used in business. These formats
include hierarchies, processes, lists, relationships, and pyramids. SmartArt graphics can start with no text or with existing text on a
slide.

After completing this project, you will be familiar with creating SmartArt graphics, adding text to those graphics, converting text to
SmartArt graphics, and adding to existing SmartArt graphics.

Steps for Completion:

1. From your student folder, open the Effective Presentations-331 file.
2. Insert a new slide after slide 11, using the Title and Content layout.
3. Change the text in the title placeholder to, Reminders.
4. In the content placeholder, insert a SmartArt graphic using the Basic Chevron Process graphic.
5. Add text to the chevron pieces to make the SmartArt graphic look like this:

6. Add a fourth shape to the SmartArt graphic, placing the text, Relax, inside of the shape.
7. Navigate to slide 11.
8. On slide 11, convert the existing list into a SmartArt graphic, using the Vertical Block List format.
9. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 3:
Insert and Format SmartArt Graphics: Create a SmartArt Graphic; Convert Lists to SmartArt Graphics; Add Shapes to SmartArt Graphics

Project File: Effective [Link]

Difficulty: Beginner Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
3.0 Insert Tables, Charts, SmartArt, and Media
3.3 Insert and format SmartArt graphics
3.3.1 Create SmartArt graphics
3.3.2 Convert lists to SmartArt graphics
3.3.3 Add shapes to SmartArt graphics

42 | Session 3 PowerPoint 2016 Project Workbook

 Formatting SmartArt Graphics
Description:
After inserting a SmartArt graphic and some content for the graphic, the most common changes made to a graphic include: changing
the order of the shapes, changing its overall design, and changing the color of a graphic.

Individual shapes within a SmartArt graphic can also be formatted for style and color. After completing this project, you will know
how to format both an entire SmartArt graphic and individual shapes within a SmartArt graphic.

Steps for Completion:

1. From your student folder, open the Effective Presentations-334 file.
2. Navigate to slide 12 in the presentation.
3. Move the chevron containing the word, Relax, to the left of the chevron containing the word, Deliver.
4. Change the shape containing the word, Relax, to a cloud.
5. Apply the Cartoon style to the entire SmartArt graphic.
6. Change the color of the Relax shape to Aqua, Accent 4.
7. Navigate to the previous slide (slide 11).
8. Change the layout on the SmartArt graphic on the slide to a Vertical Accent List layout.
9. Apply the Intense Effect style to the SmartArt graphic. The SmartArt graphic should look like this:

10. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 3:
Insert and Format Smart Art Graphics: Reorder Shapes in SmartArt Graphics; Change the Color of SmartArt Graphics

Project File: Effective [Link]

Difficulty: Beginner Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
3.0 Insert Tables, Charts, SmartArt, and Media
3.3 Insert and format SmartArt graphics
3.3.4 Reorder shapes in SmartArt graphics
3.3.5 Change the color of SmartArt graphics

43 | Session 3 PowerPoint 2016 Project Workbook

 Inserting and Configuring Media Files
Description:
Multimedia, when used well, can greatly enhance a PowerPoint presentation. Audio and video clips can enhance a slide which would
otherwise just contain text. Audio can be inserted from a file or recorded. Video can be inserted from a file or from an online video.
And, screen recordings can be inserted right into a PowerPoint slide.

After completing this project, you will be familiar with the steps for inserting audio and video clips into a PowerPoint presentation.
You will also know the playback options available for multimedia files.

Steps for Completion:

1. From your student folder, open the Effective Presentations-341 file.
2. Navigate to the last slide in the presentation (slide 14).
3. Insert the Claps and Cheers audio file from your student folder.
4. Play the audio clip.
5. Navigate to the previous slide.
6. Insert a new slide, using the Title and Content layout.
7. On the new slide, change the title text to, Some days you feel like this:
8. In the content placeholder, insert the Bear video file from your student folder.
9. Play the video clip.
10. Navigate to the previous slide (it will have the title, Further Information).
11. Change the slide layout to a Two Content layout.
12. In the content placeholder on the right, insert a video clip from YouTube, using the keywords, LearnKey Presentation, as your search
words.
13. Navigate to the previous slide.
14. Open another instance of PowerPoint.
15. Start a new, blank presentation.
16. Switch windows to switch back to your Effective Presentations-341 file.
17. Insert a new slide, using the Title and Content layout.
18. On the new slide, change the title text to, Reminder on Finding Presenter View.
19. In the content placeholder, insert a screen recording to where you navigate to the Slide Show tab and select (or clear if it is selected) the
Presenter View check box.
20. On the screen recording, configure the playback to start automatically when the slide plays.
21. Save and close the file.
22. Close the instance of PowerPoint you had just opened.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 3:
Insert and Manage Media: Insert Audio and Video Clips; Screen Recording; Configure Media Playback Options

Project Files: Effective [Link], Claps and Cheers, wav, [Link],

Difficulty: Beginner Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
3.0 Insert Tables, Charts, SmartArt, and Media
3.4 Insert and manage media
3.4.1 Insert audio and video clips
3.4.2 Configure media playback options

44 | Session 3 PowerPoint 2016 Project Workbook

 Managing Media Files
Description:
After adding media files to a presentation, the media files should be optimized for the best possible playback. The window size may
need to be adjusted to best fit a slide. A video may need to be trimmed to have an optimal start and stop time, depending upon the
video content. And, timing options many need to be set for media clips in relation to when they start playing as a slide loads.

After completing this project, you will be familiar with these concepts as they apply to managing media files.

Steps for Completion:

1. From your student folder, open the Effective Presentations-343 file.
2. Navigate to slide 15 in the presentation.
3. Resize the width of the video with the bear to 4.5 inches wide, keeping the aspect ratio as you resize the video.
4. Trim the video of the bear to end after it has played for 8 seconds.
5. Set the video of the bear to rewind itself after it has finished playing.
6. Navigate to the last slide in the presentation.
7. Configure the audio clip to play in the background during the slide show.
8. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 3:
Insert and Manage Media: Adjust Media Window Size; Set the Video Start and Stop Time; Set Media Timing Options

Project File: Effective [Link]

Difficulty: Advanced

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
3.0 Insert Tables, Charts, SmartArt, and Media
3.4 Insert and manage media
3.4.3 Adjusting media window size
3.4.4 Set the video start and stop time
3.4.5 Set media timing options

45 | Session 3 PowerPoint 2016 Project Workbook

Session 4
 Session 4 Fill-in-the-Blanks
Instructions: While watching Session 4, fill in the missing words according to the information presented by the
instructor. [References are found in the brackets.]

Apply Transitions and Animations

1. Transitions are animations that occur between . [Apply Slide Transitions]

2. You should use transitions [Insert Slide Transitions]

3. The Slide view is useful for managing transitions over multiple slides. [Insert Slide Transitions]

4. Hold down the key to select multiple slides at once. [Insert Slide Transitions]

5. is an area in which you can configure transitions. [Set Transition Effect Options]

Animate Slide Content

6. Animations can be added to and text boxes in PowerPoint 2016. [Apply Animations to Objects]

7. The group of animations are used to accent objects. [Apply Animations to Objects]

8. The next to objects refer to when the object appears on a slide. [Apply Animations to Objects]

9. If you want to animate a single object, you want to make sure the object is not with other
objects. [Apply Animations to Objects]

10. The animation is the same for text as it is for objects. [Apply Animations to Text]

11. The animation you have selected for an object will be highlighted in a box. [Set Animation Effect
Options]

12. Text in a shape can be brought in as one object, all at once, or by . [Set Animation Effect Options]

13. You can tell how many animations are on a single object by the amount of next to it. [Set Ani-
mation Effect Options]
14. Multiple animations can be inserted onto the same object under the Animations tab on the ribbon by clicking

. [Set Animation Effect Options]

15. Under the you can find the name of each animation. [Set Animation Effect Options]

16. You will want to know the name of an object if you are setting up a . [Set Animation Effect Options]
17. If you want to control the specifics of a particular animation, click on the Effect Options dialog

. [Set Animation Effect Options]

18. path animations include: lines, arcs, turns, shapes, loops, and custom paths. [Set Animation Paths]

Set Timing for Transitions, Animations

19. It is a good idea to put your presentation in view when you want to change the timing of your
transitions. [Set Transition Effect Duration]

20. If a slide has a underneath it, a transition is applied to it. [Set Transition Effect Duration]
21. You can ensure that you are not stuck on a slide for too long during a presentation by changing the

timing of a slide. [Configure Transition Start and Finish]

22. Using the Animation Pane, you can rearrange the of the animations on a slide. [Reorder Anima-
tions on a Slide]

23. If the animations in a slide are not what you need, you may have to or

some of them. [Reorder Animations on a Slide]

47 | Session 4 PowerPoint 2016 Project Workbook
 Applying Slide Transitions
Description:
In television and movie scenes, there is often a transition as one scene cuts to another. Sometimes a scene fades out as a new scene
fades in. Or, a new scene wipes into the screen from a side or the top or bottom.

These transitions can also apply to PowerPoint slides and can be quite appealing visually when used in moderation. Upon completion
of this project, you will have gained experience inserting slide transitions and setting transition effect options.

Steps for Completion:

1. From your student folder, open the Effective Presentations-411 file.
2. Switch the view to the Slide Sorter view.
3. Apply the Drape transition to slides 4, 6, and 8.
4. Apply the Prestige transition to slides 10 and 12.
5. For slides 4 and 8, set the Drape effect option to come from the right.
6. For slide 6, set the Drape effect option to come from the left.
7. Play the slide show and notice the transitions you set on slides 4, 6, 8, 10, and 12.
8. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 4:
Apply Transitions and Animations: Apply Slide Transitions; Insert Slide Transitions; Set Transition Effect Options

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
4.0 Apply Transitions and Animations
4.1 Apply slide transitions
4.1.1 Insert slide transitions
4.1.2 Set transition effect options

48 | Session 4 PowerPoint 2016 Project Workbook

 Applying Animation to Objects
Description:
Whereas transitions take place between slides, animations add effects to objects on slides. The occasional animation with text or with a
picture can greatly enhance a presentation.

After completing this project, you will have introductory knowledge of adding animations to both objects and text contained within a
PowerPoint presentation.

Steps for Completion:

1. From your student folder, open the Effective Presentations-421 file.
2. Navigate to slide 7 in the presentation.
3. Animate the lighthouse picture to fly in from the left side of the screen.
4. Animate the presentation picture to fly in from the right side of the screen.
5. Preview the animation.
6. Navigate to slide 8 in the presentation.
7. Animate the main bullet point, using the Appear animation.
8. Animate the four subpoints to float in from the bottom.
9. Preview the animation.
10. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 4:
Animate Slide Content: Apply Animations to Objects; Apply Animations to Text

Project File: Effective [Link]

Difficulty: Advanced

Required Materials: PowerPoint 2016

Estimated Time to Complete: 10-15 minutes

Objectives:
4.0 Apply Transitions and Animations
4.2 Animate slide content
4.2.1 Apply animations to objects
4.2.2 Apply animations to text

49 | Session 4 PowerPoint 2016 Project Workbook

 Setting Animation Options and Paths
Description:
In addition to basic animations, advanced animations can be generated through setting animation options and building custom anima-
tion paths. As an example, you may want to change the timing of a series of animations, such as to set the animations to all start at the
same time, or start at different times. You may also want to add an animation to an object, such as one with an Exit effect.

For animation paths, you may want to move an object along a specific path as it moves into or out of a slide. After completing this
project, you will be familiar with setting animation paths and with setting animation options.

Steps for Completion:

1. From your student folder, open the Effective Presentations-423 file.
2. Navigate to slide 8 in the presentation.
3. Set the animations for the subpoints to appear one at a time, rather than all at once. You should have five animations instead of two when
the step is complete. Navigate to slide 7 in the presentation.
4. Animate the purple star to enter with an Appear effect and exit using the Fly Out effect to the left.
5. Change the animation on the presentation picture to use the Arc effect.
6. Change the Arc effect so that the picture starts to the right of the slide and then arcs into the right side of the slide.
7. Preview your animations.
8. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 4:
Animate Slide Content: Set Animation Effect Options; Set Animation Paths

Project File: Effective [Link]

Difficulty: Advanced

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
4.0 Apply Transitions and Animations
4.2 Animate slide content
4.2.3 Set animation effect options
4.2.4 Set animation paths

50 | Session 4 PowerPoint 2016 Project Workbook

 Setting Animation and Transition Timing
Description:
Transitions and animations work best when the timing on the transitions and animations is just right for the effects they are to have
on the overall presentation. Sometimes, the timing needs to be longer. Sometimes, the timing needs to be shorter. Animations may also
need to be reordered on a slide in order for them to better flow through a slide.

Many transitions have start and finish options which can be set and thus further customize transitions. After completing this project,
you will be familiar with timing options which can be set for both transitions and animations.

Steps for Completion:

1. From your student folder, open the Effective Presentations-431 file.
2. Switch the view to the Slide Sorter view.
3. Set the duration of the transition on slide 6 to 2.5 seconds.
4. Set the sound for the transition on slide 8 to the Whoosh sound.
5. Set slides 5 and 6 to advance either on a mouse click or after 45 seconds.
6. Switch back to the Normal view.
7. Navigate to slide 7.
8. Change the animation order on the slide to where the star comes in first, followed by the lighthouse, and then the presentation picture.
Make the star exit the last animation (if it is not already).
9. Remove the animation from the presentation picture.
10. Change the lighthouse animation to last 2 seconds.
11. Preview the animations on the slide.
12. Save and close all open files.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 4:
Set Timing for Transitions, Animations: Set Transition Effect Duration; Configure Transition Start and Finish; Reorder Animations on a Slide

Project File: Effective [Link]

Difficulty: Intermediate Advanced

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
44.0 Apply Transitions and Animations
4.3 Set timing for transitions and animations
4.3.1 Set transition effect duration
4.3.2 Configure transition start and finish options
4.3.3 Reorder animations on a slide

51 | Session 4 PowerPoint 2016 Project Workbook

 Session 5
52 | Session 5 PowerPoint 2016 Project Workbook
 Session 5 Fill-in-the-Blanks
Instructions: While watching Session 5, fill in the missing words according to the information presented by the
instructor. [References where answers are found are in brackets.]
Manage Multiple Presentations
1. One way to insert a slide into a presentation from another presentation is to and

. [Insert Slides from Another Presentation]

2. Another way to insert slides into a presentation from another presentation is to selected slides
from one PowerPoint presentation into another. [Insert Slides from Another Presentation]

3. Using the New Slide drop-down menu, you can click Slides, which allows you to insert par-
ticular slides from a presentation that you do not currently have open. [Insert Slides from Another Presentation]

4. Before combining multiple presentations, it is a good idea to a copy of each presentation. [Com-
bine Presentations]

5. After combining presentations, make sure to check the content to see what have occurred.
[Combine Presentations]

6. A quick way to give on a presentation is to insert a comment. [Insert Comments]

7. You can check for comments on the at the bottom of the screen. [Review Comments]

8. In order to a comment, you can click the X in the upper-right corner of that comment. [Review
Comments]

Finalize Presentations
9. One method of protecting a presentation is by marking it as . [Protect a Presentation]

10. Once a presentation is marked as final, it is considered . [Protect a Presentation]

11. Another way to protect a presentation is to it with a . [Protect a

Presentation]

12. On the ribbon, you can inspect your presentation under the tab. [Inspect a Presentation]

13. The Accessibility Checker will show you where you should add text. [Inspect a Presentation]

14. One of the best ways to proofread a presentation is to have read it. [Proof a Presentation]

15. To check spelling throughout the entire presentation, click the button under the Review tab.
[Proof a Presentation]

16. Under the File tab, you can click Media to change the size of the presentation file. [Preserve
Presentation Content]

17. If you have fonts in your presentation that you think others might not have, you might want to
those fonts. [Preserve Presentation Content]

18. Before a file to a different format, it is important to review your entire presentation to make
sure it is presentable. [Export Presentations to Other Formats]

19. It is important that you your presentation before you export it. [Export Presentations to Other For-
mats]

20. A PowerPoint presentation can be exported as a for Adobe Acrobat Reader. [Export Presentations
to Other Formats]

21. Another option for exporting a presentation in PowerPoint 2016 is . [Export Presentations to Other
Formats]

53 | Session 5 PowerPoint 2016 Project Workbook

 22. A good reason to use the Package Presentation for option is if you will be presenting on a
computer that is not yours. [Export Presentations to Other Formats]

23. When presenting, you can choose to give your audience of your PowerPoint presentation. [Ex-
port Presentations to Other Formats]

54 | Session 5 PowerPoint 2016 Project Workbook

 Merging Content from Other Presentations
Description:
Some presentations are built by one individual. Others are collaborative efforts. In those situations, presentations will eventually need
to be merged and combined. PowerPoint has a Compare feature which assists in merging two presentations.

In the case to where it is not necessary to merge and combine presentations, individual slides can be copied from one presentation to
another. Another way to insert slides from another presentation is through the reuse slides feature. Upon completion of this project,
you will have explored multiple ways to insert slides from other presentations. You will also know how to use the Compare feature to
merge and combine presentations.

Steps for Completion:

1. From your student folder, open both the Effective Presentations-511 file and the Building Effective Presentations file.
2. Arrange the two presentations side-by-side.
3. Copy slide 4 (the Audience slide) from the Building Effective Presentations file.
4. Paste the slide in the Effective Presentations-511 file before slide 3, using the destination theme.
5. Drag the Intent slide from the Building Effective Presentations file into the Effective Presentations-511 file, placing the slide after the
Audience slide you just added.
6. Close the Building Effective Presentations file.
7. Maximize the remaining PowerPoint window.
8. Navigate to slide 9 in the presentation (the Effective use of Pictures slide).
9. Using the Reuse Slides feature, insert slide 3 from the More Pictures presentation, located in your student folder, into the current presen-
tation.
10. On the new slide, resize the picture, keeping the aspect ratio, so that it fits in the bottom half of the slide.
11. Change the slide layout to Title Only.
12. Change the slide title to, This Picture Looks Busy.
13. Save your changes.
14. Compare the current presentation with the Effective Presentations-V2 presentation, located in your
student folder. Your Presentation Changes window should look like the example on the right, indicating
that slides 3, 4, and 10 were not in the V2 version of the file:
15. Save and close the presentation.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 5:
Managing Multiple Presentations: Merge Content from Presentations; Insert Slides from Another Presentation; Combine Presentations

Project Files: Effective [Link], Building Effective [Link], More [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016 2016

Estimated Time to Complete: 15-20 minutes

Objectives:
5.0 Manage Multiple Presentations
5.1 Merge content from multiple presentations
5.1.1 Insert slides from another presentation
5.1.2 Compare two presentations

55 | Session 5 PowerPoint 2016 Project Workbook

 Inserting and Reviewing Comments
Description:
As individuals collaborate on building PowerPoint presentations, at some point, one takes on the role, formally or informally, of re-
viewing the presentation. Part of reviewing a presentation often involves adding comments, either to an object on a slide or to an entire
slide.

Comments are then read and then often acted upon. After completing this project, you will know how to insert comments both on
objects and for entire slides. You will also know how to review, respond to, and delete comments.

Steps for Completion:

1. From your student folder, open the Effective Presentations-513 file.
2. Navigate to slide 3 in the presentation.
3. For the slide, insert a comment with the text, Should we use this slide layout?
4. Navigate to slide 7 in the presentation.
5. For the slide, insert a comment with the text, This slide looks busy.
6. Select the Excel data on the left side of the slide.
7. For the Excel data, insert a comment with the text, Can this be shrunk?
8. To begin the process of reviewing comments, make sure both the Comments Pane and Show Markup settings are selected.
9. Navigate to slide 1 in the presentation.
10. Navigate to the next comment (it will be on slide 3).
11. Reply to the comment with the text, Yes, because the dog is looking toward the middle of the slide.
12. Navigate to the next comment (it will be on slide 7).
13. Reply to the comment about the slide looking busy with the text, Should we delete the chart?
14. Delete the comment pertaining to the Excel data.
15. Hide the Comments Pane.
16. Hide the markup pertaining to the comments.
17. Save and close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 5:
Managing Multiple Presentations: Insert Comments; Review Comments

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15 minutes

Objectives:
5.0 Manage Multiple Presentations
5.1 Merge content from multiple presentations
5.1.3 Insert comments
5.1.4 Review comments

56 | Session 5 PowerPoint 2016 Project Workbook

 Protect, Inspect, and Proof Presentations
Description:
As one finalizes a presentation and readies it for distribution, three significant steps should be done to the presentation. First, a pre-
sentation should be protected from accidental edits. Secondly, a presentation should be inspected for potential personal information
which is not needed, accessibility issues, and compatibility issues. Thirdly, a presentation should be thoroughly checked for spelling and
grammar issues.

After completing this project, you will be familiar with the steps taken to protect, inspect, and proof a presentation.

Steps for Completion:

1. From your student folder, open the Effective Presentations-521 file.
2. Inspect the presentation, using the default settings. When the results appear, remove all comments from the presentation.
3. Check the presentation for accessibility issues. When the results appear, add the alternative text with the title, Dog, to the picture on slide
3.
4. Check the presentation for compatibility issues. When the results appear, read through the results but do not change anything.
5. Navigate to slide 1 in the presentation.
6. Run the tool which will check spelling in the presentation.
7. For the error on slide 7, change the text, Pct, to, Percentage.
8. Ignore the error on slide 17.
9. Close all task panes.
10. Password-protect the presentation with the password, Effective.
11. Mark the presentation as final.
12. Close the file.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 5:
Finalize Presentations: Protect a Presentation; Inspect a Presentation; Proof a Presentation

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 15-20 minutes

Objectives:
5.0 Manage Multiple Presentations
5.2 Finalize presentations
5.2.1 Protect a presentation
5.2.2 Inspect a presentation
5.2.3 Proof a presentation

57 | Session 5 PowerPoint 2016 Project Workbook

 Preserve and Export Presentations
Description:
The final steps in readying a presentation for distribution involve compressing media files where possible, to potentially decrease file
size, and embedding fonts where necessary, so that those who are missing a font used in the presentation on their computers can still
see the font.

After that takes place, the presentation is ready for distribution. Ways to distribute a presentation include: a PDF, video, a package for a
CD (so it can be presented through a PowerPoint viewer), and through Word handouts. After completing this presentation, you will be
familiar with these preservation and export methods used in PowerPoint.

Steps for Completion:

1. From your student folder, open the Effective Presentations-524 file. When prompted for a password, type: Effective.
2. Remove the Mark as Final setting from the presentation.
3. Remove the password from the presentation.
4. Note the current file size (7 MB).
5. Compress the media in the file, using the Internet Quality setting.
6. Save your changes. Notice that the file size dropped to around 4.59 MB.
7. Embed the fonts in the presentation, embedding only the characters used in the presentation.
8. Save the presentation as a PDF to your student folder.
9. Create a video from the presentation to your student folder, using the Presentation Quality setting, setting the slide timing to 15 seconds
per slide, and using recorded timings and narration. When presented with the option to continue creating the video without some of the
media, click the Continue Without Media option.
10. Package the presentation for CD, naming the CD, EffPresentations, and copying the contents to your student folder.
11. Create Word handouts from this presentation, using the Blank lines next to slides option.
12. Save the Word document with the name, Effective Presentations Handout, to your student folder.
13. Close Word.
14. Save and close all of the open files.

Reference:
LearnKey’s PowerPoint 2016 Training, Session 5:
Finalize Presentations: Preserve Preservation Content; Export Presentations to Other Formats

Project File: Effective [Link]

Difficulty: Intermediate

Required Materials: PowerPoint 2016

Estimated Time to Complete: 20 minutes

Objectives:
5.0 Manage Multiple Presentations
5.2 Finalize presentations
5.2.3 Proof a presentation
5.2.4 Preserve presentation content
5.2.5 Export presentations to other formats

58 | Session 5 PowerPoint 2016 Project Workbook

Master Project
 PowerPoint 2016 Master Project
Description:
Presenting an idea or proposal to a group of people may be a daunting task. A presentation that is designed to convey information
to an audience may become highly efficient if suitable designs, texts, and photographs are inserted into the slides. Proficiency in
PowerPoint 2016 will likely save you time in preparing and creating a presentation while maintaining proficient quality. Learning the
features and tools of PowerPoint 2016 may enable you to produce efficient, productive, and aesthetically pleasing presentations.

Part I: Creating a Slide Show

Description:
Presentations are most effective when the content of each slide supports and enhances the message. PowerPoint 2016 provides a variety
of options for inserting objects, and adjusting such objects to match the messaging of your presentation. To fully take advantage of the
PowerPoint options and tools, the user should become familiar with the process of inserting and manipulating text, shapes, and other
content.

For Part I of this project, you will become more familiar with the basics of navigating and annotating a presentation in PowerPoint
2016.

Steps for Completion:

1. Create an outline in Microsoft Word regarding a subject of interest and import it into a PowerPoint presentation.
2. Select a design theme for the slide show.
3. Customize the slide show by applying styles, backgrounds, images (graphics and photographs), and text.
4. Practice moving slides around as if you changed your mind about the order of the presentation.

Required Materials: PowerPoint 2016

Part II: Customizing a Slide Show

Description:
Media may be an important factor in a presentation. Some presentations simply feel incomplete without a specific picture or video clip
inserted into the project. You should become familiar with the process of importing and adjusting pictures, hyperlinks, and video clips
in a manner that will support the overall message of the presentation.

For this project, you should become familiar with the basics of navigating and annotating a presentation in PowerPoint 2016.

Steps for Completion:

1. Use the project from Part I, and in one of the slides, make a bulleted list of facts concerning the subject of the presentation.
2. Convert a word into a relevant, functioning hyperlink and apply a mouse over action.
3. Modify the layout of a slide to insert an online image, and resize the image. Apply Artistic Effects and Picture Effects.
4. Insert a relevent video clip to a slide and use the Trim Video tool to shorten the duration.

Required Materials: PowerPoint 2016

60 | Master Project PowerPoint 2016 Project Workbook

Part III: Presentation Properties
Description:
Consistency in a presentation’s design may be important for supporting a message of a presentation. Slide masters and master layouts
are beneficial for allowing a user to maintain a general theme throughout an entire presentation or specific sections of a presentation.
Layouts should be complementary to the objects, text, and media that will be inserted into the presentation. Proficiency in organizing
layouts will only improve the overall quality of a PowerPoint 2016 presentation.

For this project, the student will become familiar with the basics of navigating and annotating a presentation in PowerPoint 2016.

Steps for Completion:

1. View the presentation from Part II in Slide Master view.
2. Change the theme of the presentation.
3. Insert a slide at the end of the slide master and give it a formatted title. Add a media placeholder large enough to cover the area of the
slide below the title.
4. Name the new master layout and apply it to yet another new slide at the end of the presentation.
5. Insert an image into the placeholder.

Required Materials: PowerPoint 2016

61 | Master Project PowerPoint 2016 Project Workbook

Appendix
 PowerPoint 2016 Lesson Plans
Each lesson plan is approximately 30 minutes and includes video training, fill-in-the-blanks, labs, projects, tests, as well as the course support files to follow along with the expert. There is also a note
section for customizable lesson plans and extra notes. By adhering to the lesson plan, it will take approximately 37 class hours to complete the course.

Session 1 [Approximately 9.5 hours]

Lesson Topic Subtopics Objectives Activity Notes

Lesson 1 Session 1 Pre-Assessment

Lesson 2 Introduction Course Opener Watch Session 1: Introduc-

to Power- How to Take this tion to PowerPoint 2016
Point 2016 Course (10 minutes)
Tour of PowerPoint
Backstage View
Lesson 2 Create a Pre- Create a Blank Presen- 1.0 Create and Manage Presentations Watch Session 1: Create a
(Continued) sentation tation 1.1 Create a presentation Presentation (11 minutes)
Create a Presentation 1.1.1 Create a new presentation
Using Templates 1.1.2 Create a presentation based on a Fill-in-the-Blanks Session
Online Templates template 1: Questions 1-3
Import Word Document 1.1.3 Import Word document outlines
Outlines Session 1 Labs 1-2: Create
a New Document
Lesson 3 Create a Pre- See Lesson 2 See Lesson 2 Session 1 Lab 3: Create a
sentation New Presentation with a
Template

Session 1 Lab 4: Using

Online Templates

Session 1 Lab 5: Importing

a Word Outline to a New
Presentation

Session 1 Lab 6: Importing

a Word Outline to an Exist-
ing Presentation

Session 1 Project 1: Creat-

ing Workbooks
Lesson 4 Create a Pre- See Lesson 2 See Lesson 2 Session 1 Project 2: Im-
sentation porting an Outline from
Microsoft Word
 Lesson Topic Subtopics Objectives Activity Notes
Lesson 4 Insert and Insert Specific Slide 1.0 Create and Manage Presentations Watch Session 1: Insert and
(Continued) Format Slides Layouts 1.2 Insert and format slides Format Slides (18 minutes)
Duplicate Existing 1.2.1 Insert specific slide layouts
Slides 1.2.2 Duplicate existing slides
Hide and Unhide Slides 1.2.3 Hide and unhide slides
Delete Slides 1.2.4 Delete slides
Apply a Different Slide 1.2.5 Apply a different slide layout
Layout 1.2.6 Modify individual slide backgrounds
Modify Individual Slide 1.2.7 Insert slide headers, footers, and page
Backgrounds numbers
Insert Headers and
Footers
Lesson 5 Insert and See Lesson 4 See Lesson 4 Fill-in-the-Blanks Session
Format Slides 1: Questions 4-8

Session 1 Lab 7: Adding a

New Slide

Session 1 Lab 8: Duplicat-

ing a Slide with a Right-
Click

Session 1 Lab 9: Duplicat-

ing a Slide with Copy and
Paste

Session 1 Lab 10: Hiding

a Slide

Session 1 Lab 11: Changing

a Slide Layout
Lesson 6 Insert and See Lesson 4 See Lesson 4 Session 1 Lab 12: Changing
Format Slides a Slide Background

Session 1 Lab 13: Footer

Creation

Session 1 Lab 14: Inserting

a Header to a Handout

Session 1 Project 3: Insert-

ing, Hiding, Unhiding, and
Deleting Slides
Lesson 7 Insert and See Lesson 4 See Lesson 4 Session 1 Project 4: Modi-
Format Slides fying Layouts, Headers, and
Footers
 Lesson Topic Subtopics Objectives Activity Notes
Lesson 7 Modify Change Slide Master 1.0 Create and Manage Presentations Watch Session 1: Modify
(Continued) Slides, Theme or Background 1.3 Modify slides, handouts, and notes Slides, Handouts, and Notes
Handouts, Effects 1.3.1 Change the slide master theme or (20 minutes)
and Notes Modify Slide Master background
Content 1.3.2 Modify slide master content
Create a Slide Layout 1.3.3 Create a slide layout
Modify a Slide Layout 1.3.4 Modify a slide layout
Modify a Handout 1.3.5 Modify the handout master
Master 1.3.6 Modify the notes master
Modify the Notes
Master
Lesson 8 Modify See Lesson 7 See Lesson 7 Fill-in-the-Blanks Session
Slides, 1: Questions 9-12
Handouts,
Session 1 Lab 15: Changing
and Notes the Slide Master Theme

Session 1 Lab 16: Changing

Slide Master Theme Color
Session 1 Lab 17: Changing
Slide Master Theme Font

Session 1 Lab 18: Using Ef-

fects in the Slide Master

Session 1 Lab 19: Editing

Slide Master Content

Session 1 Lab 20: Custom

Slide Layout
Lesson 9 Modify See Lesson 7 See Lesson 7 Session 1 Lab 21: Creaing a
Slides, Handout Master
Handouts,
Session 1 Lab 22: Modify-
and Notes ing a Handout Master

Session 1 Project 5: Work-

ing with Slide Masters
Lesson 10 Modify See Lesson 7 See Lesson 7 Session 1 Project 6: Creat-
Slides, ing and Modifying Slide
Handouts, Layouts
and Notes Session 1 Project 7: Modi-
fying the Handout and
Notes Masters
 Lesson Topic Subtopics Objectives Activity Notes
Lesson 11 Order and Create Sections 1.0 Create and Manage Presentations Watch Session 1: Order and
Group Slides Modify Slide Order 1.4 Order and group slides Group Slides (6 minutes)
Rename Sections 1.4.1 Create sections
1.4.2 Modify slide order Fill-in-the-Blanks Session
1.4.3 Rename sections 1: Questions 13-15

Session 1 Lab 23: Creating

Sections
Session 1 Lab 24: Renam-
ing a Section

Session 1 Project 8: Order-

ing and Grouping Slides
Lesson 12 Change Change Slide Size 1.0 Create and Manage Presentations Watch Session 1: Change
Presentation Change Views of a 1.5 Change presentation options and views Presentation Options and
Options and Presentation 1.5.1 Change slide size Views (15 minutes)
Views Set File Properties 1.5.2 Change views of a presentation
1.5.3 Set file properties Fill-in-the-Blanks Session
1: Questions 16-18

Session 1 Lab 25: Standard

Slide Size

Session 1 Lab 26: Custom-

izing Slide Size

Session 1 Lab 27: View-

ing the Presentation in
Grayscale
Lesson 13 Change See Lesson 12 See Lesson 12 Session 1 Lab 28: Viewing
Presentation the Presentation in Black
Options and and White
Views
Session 1 Lab 29: Adding
Property Information

Session 1 Lab 30: Add-

ing Advanced Properties
Information

Session 1 Project 9: Chang-

ing Slide Size and Presenta-
tion Views
Lesson 14 Change See Lesson 12 See Lesson 12 Session 1 Project 10: Set-
Presentation ting File Properties
Options and
Views
 Lesson Topic Subtopics Objectives Activity Notes
Lesson 14 Configure a Print All or Part of a 1.0 Create and Manage Presentations Watch Session 1: Configure
(Continued) Presentation Presentation 1.6 Configure a presentation for print a Presentation for Print (10
for Print Print Notes Pages, 1.6.1 Print all or part of a presentation minutes)
Handouts 1.6.2 Print notes pages
Print in Color or Black 1.6.3 Print handouts Fill-in-the-Blanks Session
and White 1.6.4 Print in color, grayscale, or black and 1: Questions 19-21
white
Session 1 Lab 31: Printing
Sections

Session 1 Lab 32: Printing

Notes
Lesson 15 Configure a See Lesson 14 See Lesson 14 Session 1 Lab 33: Printing
Presentation Handouts
for Print
Session 1 Project 11: Print-
ing Options

Lesson 15 Configure Create Custom Slide 1.0 Create and Manage Presentations Watch Session 1: Configure
(Continued) and Present a Shows 1.7 Configure and present a slide show and Present a Slide Show
Slide Show Configure Slide Show 1.7.1 Create custom slide shows (18 minutes)
Options 1.7.2 Configure slide show options
Rehearse Slide Show 1.7.3 Rehearse slide show timing
Timing 1.7.4 Present a slide show by using presenter
Present a Slide Show in view
Presenter View

Lesson 16 Configure See Lesson 15 See Lesson 15 Fill-in-the-Blanks Session

and Present a 1: Questions 22-25
Slide Show
Session 1 Lab 34: Custom
Slide Show

Session 1 Lab 35: Playing a

Customized Slide

Session 1 Lab 36: Annota-

tions

Session 1 Project 12: Con-

figuring and Presenting a
Slide Show
Lesson 17 Domain 1 Domain 1 Test Tips Watch Session 1: Domain 1
Recap Recap (3 minutes)

Discuss and review Power-

Point 2016 Session 1
 Lesson Topic Subtopics Objectives Activity Notes
Lesson 18 Discuss and review Power-
Point 2016 Session 1

Lesson 19 PowerPoint 2016 Session 1

Post Test

Session 1 Notes
Session 2 [Approximately 6.5 hours]

Lesson Topic Subtopics Objectives Activity Notes

Lesson 1 Session 2 Pre-Assessment

Lesson 2 Insert and Insert Text on a Slide 2.0 Insert and Format Text, Shapes, and Images Watch Session 2: Insert and
Format Text Apply Formatting and 2.1 Insert and format text Format Text (23 minutes)
Styles to Text 2.1.1 Insert text on a slide
Apply WordArt Styles 2.1.2 Apply formatting and styles to text Fill-in-the-Blanks Session
to Text 2.1.3 Apply WordArt styles to text 2: Questions 1-8
Format Text in Mulitple 2.1.4 Format text in multiple columns
Columns 2.1.5 Create bulleted and numbered lists
Create Bulleted and 2.1.6 Insert hyperlinks
Numbered Lists
Insert Hyperlinks
Lesson 3 Insert and See Lesson 2 See Lesson 2 Session 2 Lab 1: Adding
Format Text Text to a Title Slide

Session 2 Lab 2: Using the

Outline View to Add Text

Session 2 Lab 3: Formatting

Text in Placeholders

Session 2 Lab 4: Formatting

Slide Titles

Session 2 Lab 5: Changing

Slide Bulets
Lesson 4 Insert and See Lesson 2 See Lesson 2 Session 2 Lab 6: Applying
Format Text WordArt Effects to Text

Session 2 Lab 7: Spreading

Text into Multiple Columns

Session 2 Lab 8: Changing

Individual Bullets on Slides

Session 2 Lab 9: Chang-

ing Numbering Options on
Slides

Session 2 Lab 10: Turning

Text into a Hyperlink
Lesson 5 Insert and See Lesson 2 See Lesson 2 Session 2 Project 1: Insert-
Format Text ing Text on Slides

Session 2 Project 2: Format-

ting Text on Slides
 Lesson Topic Subtopics Objectives Activity Notes

Lesson 6 Insert and Insert or Replace Shapes 2.0 Insert and Format Text, Shapes, and Images Watch Session 2: Insert and
Format Insert Text Boxes 2.2 Insert and format shapes and text boxes Format Shapes and Text
Boxes (20 minutes)
Shapes and Resize Shapes and Text 2.2.1 Insert or replace shapes
Text Boxes Boxes 2.2.2 Insert text boxes Fill-in-the-Blanks Session
Format Shapes and Text 2.2.3 Resize shapes and text boxes 2: Questions 9-16
Boxes 2.2.4 Format shapes and text boxes
Apply Styles to Shapes 2.2.5 Apply styles to shapes and text boxes Session 2 Lab 11: Changing
a Shape
and Text Boxes
Lesson 7 Insert and See Lesson 6 See Lesson 6 Session 2 Lab 12: Adding
Format Text to Existing Shapes
Shapes and
Text Boxes Session 2 Lab 13: Locking
the Aspect Ratio of Shapes

Session 2 Lab 14: Applying

Shape Outlines

Session 2 Lab 15: Copying

Shape Formats

Session 2 Lab 16: Applying

Formats to Text Boxes

Session 2 Lab 17: Applying

a Style to a Text Box
Lesson 8 Insert and See Lesson 6 See Lesson 6 Session 2 Project 3: Insert-
Format ing Shapes and Text Boxes
Shapes and
Session 2 Project 4: Format-
Text Boxes ting Shapes and Text Boxes
Lesson 9 Insert and Insert Images 2.0 Insert and Format Text, Shapes, and Images Watch Session 2: Insert and
Format Im- Resize and Crop Images 2.3 Insert and format images Format Images (15 minutes)
ages Apply Styles and Effects 2.3.1 Insert images
Fill-in-the-Blanks Session
2.3.2 Resize and crop images 2: Questions 17-21
2.3.3 Apply styles and effects
Session 2 Lab 18: Adding
an Image to a Slide
Session 2 Lab 19: Inserting
an Online Picture
 Lesson Topic Subtopics Objectives Activity Notes

Lesson 10 Insert and See Lesson 9 See Lesson 9 Session 2 Lab 20: Resizing
Format Im- an Image
ages
Session 2 Lab 21: Remov-
ing a Background from a
Picture

Session 2 Lab 22: Adding a

Picture Style

Session 2 Lab 23: Types of

Available Picture Edits

Session 2 Project 5: Insert-

ing and Formatting Images
Lesson 11 Order and Order Objects 2.0 Insert and Format Text, Shapes, and Images Watch Session 2: Order and
Group Ob- Align Objects 2.4 Order and group objects Group Objects (12 minutes)
jects Group Objects 2.4.1 Order objects
Display Alignment 2.4.2 Align objects Fill-in-the-Blanks Session
Tools 2.4.3 Group objects 2: Questions 22-25
2.4.4 Display alignment tools
Session 2 Lab 24: Arrang-
ing Objects on a Slide
Session 2 Lab 25: Placing
One Object Behind other
Objects

Session 2 Lab 26: Aligning

Objects
Lesson 12 Order and See Lesson 11 See Lesson 11 Session 2 Lab 27: Spacing
Group Ob- Objects
jects
Session 2 Lab 28: Grouping
Objects

Session 2 Lab 29: Ungroup-

ing Objects

Session 2 Lab 30: Grids and

Guideline Settings

Session 2 Project 6: Order-

ing and Grouping Objects
Lesson 12 Domain 2 Domain 2 Test Tips Watch Session 2: Domain 2
Recap Recap (3 minutes)

Review and discuss Power-

Point 2016 Session 2
 Lesson Topic Subtopics Objectives Activity Notes

Lesson 13 PowerPoint 2016 Session 2

Post Test

Session 2 Notes
Session 3 [Approximately 7 hours]

Lesson Topic Subtopics Objectives Activity Notes

Lesson 1 Session 3 Pre-Assessment

Lesson 2 Insert and Create a Table 3.0 Insert Tables, Charts, SmartArt, and Media Watch Session 3: Create
Format Insert and Delete Table 3.1 Insert and format tables Tables [21 minutes]
Tables Rows and Columns 3.1.1 Create a table
Fill-in-the-Blanks Session
Apply Table Styles 3.1.2 Insert and delete table rows and 3: Questions 1-5
Import a Table columns
3.1.3 Apply table styles Session 3 Lab 1: Drawing
3.1.4 Import a table a Table

Lesson 3 Insert and See Lesson 2 See Lesson 2 Session 3 Lab 2: Creating
Format an Embedded Excel Table
Tables
Session 3 Lab 3: Exiting
Excel

Session 3 Lab 4: Inserting

Columns
Session 3 Lab 5: Deleting
Rows

Session 3 Lab 6: Inserting

Rows

Session 3 Lab 7: Modify-

ing Table Styles
Lesson 4 Insert and See Lesson 2 See Lesson 2 Session 3 Project 1: Creat-
Format ing and Importing Tables
Tables
Session 3 Project 2: For-
matting Tables

Lesson 5 Insert and Create a Chart 3.0 Insert Tables, Charts, SmartArt, and Media Watch Session 3: Insert
Format Import a Chart 3.2 Insert and format charts and Format Charts (25
minutes)
Charts Change the Chart Type 3.2.1 Create a chart
Add a Chart Legend 3.2.2 Import a chart Fill-in-the-Blanks Session
Work with Chart Ele- 3.2.3 Change the chart type 3: Questions 6-12
ments 3.2.4 Add a legend to a chart
Change the Chart Style 3.2.5 Change the chart style of a chart
 Lesson Topic Subtopics Objectives Activity Notes
Lesson 6 Insert and See Lesson 5 See Lesson 5 Session 3 Lab 8: Adding a
Format Cluster Chart
Charts
Session 3 Lab 9: Copying
a Chart from Excel

Session 3 Lab 10: Chang-

ing a Chart Type
Session 3 Lab 11: Chang-
ing a Chart Layout

Session 3 Lab 12: Filtering

Charts

Session 3 Lab 13: Work-

ing with Chart Elements
Lesson 7 Insert and See Lesson 5 See Lesson 5 Session 3 Lab 14: Switch-
Format ing Columns and Rows
Charts
Session 3 Project 3: Creat-
ing and Importing Charts

Session 3 Project 4: For-

matting Charts
Lesson 8 Insert and Create a SmartArt 3.0 Insert Tables, Charts, SmartArt, and Media Watch Session 3: Insert
Format Graphic 3.3 Insert and format SmartArt graphics and Format SmartArt
Graphics (15 minutes)
SmartArt Convert Lists to Smart- 3.3.1 Create SmartArt graphics
Graphics Art Graphics 3.3.2 Convert lists to SmartArt graphics Fill-in-the-Blanks Session
Add Shapes to Smart- 3.3.3 Add shapes to SmartArt graphics 3: Questions 13-18
Art Graphics 3.3.4 Reorder shapes in SmartArt
Reorder Shapes in graphics Session 3 Lab 15: Basic
Process SmartArt Graphic
SmartArt Graphics 3.3.5 Change the color of SmartArt
Change the Color of graphics Session 3 Lab 16: Con-
SmartArt Graphics verting Text to a SmartArt
Graphic
Lesson 9 Insert and See Lesson 8 See Lesson 8 Session 3 Lab 17: Insert-
Format ing a Shape with the Text
SmartArt Pane
Graphics Session 3 Lab 18: Insert-
ing a Shape with the
Ribbon

Session 3 Labs 19-20:

Changing a SmartArt
Graphic Style

Session 3 Project 5: Creat-

ing SmartArt Graphics
 Lesson Topic Subtopics Objectives Activity Notes
Lesson 10 Insert and See Lesson 8 See Lesson 8 Session 3 Project 6:
Format Inserting and Configuring
SmartArt Media Files
Graphics
Lesson 10 Insert and Insert Audio and Video 3.0 Insert Tables, Charts, SmartArt, and Media Watch Session 3: Insert
(Continued) Manage Clips 3.4 Insert and manage media and Manage Media (20
Media Screen Recording 3.4.1 Insert audio and video clips minutes)
Configure Media Play- 3.4.2 Configure media playback options
back Options 3.4.3 Adjust media window size
Adjust Media Window 3.4.4 Set the video start and stop time
Size 3.4.5 Set media timing options
Set the Video Start and
Stop Time
Set Media Timing Op-
tions
Lesson 11 Insert and See Lesson 10 See Lesson 10 Fill-in-the-Blanks Session
Manage 3: Questions 19-25
Media
Session 3 Lab 21: Adding
an Audio Clip

Session 3 Lab 22: Adding

a Video Clip

Session 3 Lab 23: Adding

a YouTube Clip

Session 3 Lab 24: Fade In

and Fade Out

Session 3 Lab 25: Config-

uring Playback Options
Lesson 12 Insert and See Lesson 10 See Lesson 10 Session 3 Project 7:
Manage Inserting and Configuring
Media Media Files

Session 3 Project 7: Man-

aging Media Files
Lesson 13 Domain 3 Domain 3 Test Tips Watch Session 3: Domain
Recap 3 Recap (2 minutes)

Review and discuss Power-

Point 2016 Session 3

Lesson 14 PowerPoint 2016 Session

3 Post Assessment
Session 3 Notes
Session 4 [Approximately 5.5 hours]

Lesson Topic Subtopics Objectives Activity Notes

Lesson 1 Session 4 Pre-Assessment

Lesson 2 Apply Transi- Apply Slide Transitions 4.0 Apply Transitions and Animations Watch Session 4: Apply
tions and Insert Slide Transitions 4.1 Apply slide transitions Transitions and Animations
(8 minutes)
Animations Set Transition Effect 4.1.1 Insert slide transitions
Options 4.1.2 Set transition effect options Fill-in-the-Blanks Session
4: Questions 1-5
Session 4 Lab 1: Creating
Slide Transitions
Session 4 Lab 2: Individual
Slide Transitions

Session 4 Lab 3: Changing

Transitions

Session 4 Lab 4: Effect

Options
Lesson 3 Apply Transi- See Lesson 2 See Lesson 2 Session 4 Lab 5: Changing
tions and a Slide Transition
Animations
Session 4 Lab 6: The Pre-
view Button

Session 4 Lab 7: Previewing

a Transition

Session 4 Project 1: Apply-

ing Slide Transitions
Lesson 4 Animate Apply Animations to 4.0 Apply Transitions and Animations Watch Session 4: Animate
Slide Content Objects 4.2 Animate slide content Slide Content (20 minutes)
Apply Animations to 4.2.1 Apply animations to objects
4.2.2 Apply animations to text Fill-in-the-Blanks Session
Text 4: Questions 6-18
Set Animation Effect 4.2.3 Set animation effect options
Options 4.2.4 Set animation paths
Set Animation Paths
 Lesson Topic Subtopics Objectives Activity Notes

Lesson 5 Animate See Lesson 4 See Lesson 4 Session 4 Lab 8: Applying

Slide Content Animations
Session 4 Lab 9: Custom-
izing Animations
Session 4 Lab 10: Ungroup-
ing Shapes
Session 4 Lab 11: Individual
Animations
Session 4 Lab 12-13: Text
Animations
Lesson 6 Animate See Lesson 4 See Lesson 4 Session 4 Lab 14: Text Box
Slide Content Animations
Session 4 Lab 15: Applying
Second Animations
Session 4 Lab 16: Using an
Object as a Trigger
Session 4 Lab 17: Using the
Animation Pane
Session 4 Lab 18: Adding a
Motion Path
Lesson 7 Animate See Lesson 4 See Lessson 4 Session 4 Project 2: Apply-
Slide Content ing Animation to Objects
Session 4 Project 3: Setting
Animation Options and
Paths
Lesson 8 Set Timing Set Transition Effect 4.0 Apply Transitions and Animations Watch Session 4: Set Tim-
for Transi- Duration 4.3 Set timing for transitions and animations ing for Transitions, Anima-
tions (10 minutes)
tions, Anima- Configure Transition 4.3.1 Set transition effect duration
tions Start and Finish 4.3.2 Configure transition start and finish Fill-in-the-Blanks Session
Reorder Animations on options 4: Questions 19-23
a Slide 4.3.3 Reorder animations on a slide
Session 4 Lab 19: Adding
Timing
Session 4 Lab 20: Adding
Prerecorded Sounds

Lesson 9 Set Timing See Lesson 8 See Lesson 8 Session 4 Lab 21: Auto-
for Transi- matic Advancement
tions, Anima- Session 4 Lab 22: Remove
tions Animation
Session 4 Project 4: Setting
Animation and Transition
Timing
 Lesson Topic Subtopics Objectives Activity Notes

Lesson 10 Domain 4 Domain 4 Test Tips Watch Session 4: Domain 4

Recap Recap (2 minutes)

Review and discuss Power-

Point 2016 Session 4

Lesson 11 Excel 2016 Session 4 Post

Test

Session 4 Notes
Session 5 [Approximately 4.5 hours]

Lesson Topic Subtopic Objectives Activity Notes

Lesson 1 Session 5 Pre-Assessment

Lesson 2 Manage Mul- Merge Content from 5.0 Manage Multiple Presentations Watch Session 5: Manage
tiple Presen- Presentations 5.1 Merge content from multiple presenta- Multiple Presentations (15
minutes)
tations Insert Slides from An- tions
other Presentation 5.1.1 Insert slides from another presen- Fill-in-the-Blank Session
Combine Presentations tation 5: Questions 1-8
Insert Comments 5.1.2 Compare two presentations
Review Comments 5.1.3 Insert comments Session 5 Lab 1: Reuse a
Slide
5.1.4 Review comments
Session 5 Lab 2: Insert a
Comment
Lesson 3 Manage Mul- See Lesson 2 See Lesson 2 Session 5 Project 1: Merg-
tiple Presen- ing Content from Other
Presentations
tations
Session 5 Project 2:
Inserting and Reviewing
Comments

Lesson 4 Finalize Pre- Protect a Presentation 5.0 Manage Multiple Presentations Watch Session 5: Finalize
sentations Inspect a Presentation 5.2 Finalize presentations Presentations (30 minutes)
Proof a Presentation 5.2.1 Protect a presentation
Preserve Presentation 5.2.2 Inspect a presentation
Content 5.2.3 Proof a presentation
Export Presentations to 5.2.4 Preserve presentation content
Other Formats 5.2.5 Export presentations to other
formats

Lesson 5 Finalize Pre- See Lesson 4 See Lesson 4 Session 5 Lab 3: Password
sentations Protection
Session 5 Lab 4: Docu-
ment Inspection
Session 5 Lab 5: Spell-
check
Session 5 Lab 6: Embed
Fonts

Session 5 Lab 7: Create

a PDF
 Lesson Topic Subtopic Objectives Activity Notes
Lesson 6 Finalize Pre- See Lesson 4 See Lesson 4 Session 5 Project 3:
sentations Protect, Inspect, and Proof
Presentations
Session 5 Project 4: Pre-
serve and Export Presen-
tations
Lesson 7 Domain 5 Domain 5 Test Tips Watch Session 5: Domain
Recap 5 Recap [2 minutes]

Review and discuss Power-

Point 2016 Session 5

Lesson 8 Test Taking Overall Test Tips Watch Session 5: Test

Tips Taking Tips [3 minutes]

Review and discuss overall

test strategies
Lesson 9 PowerPoint 2016 Session
5 Post Assessment

Session 5 Notes
Master Level Lesson Plans [Approximately 3.5 hours]

Lesson Topic Subtopic Objectives Activity Notes

Lesson 1 Entire Course Entire Course All Objectives PowerPoint 2016 Master
Project

Lesson 2 Entire Course Entire Course All Objectives PowerPoint 2016 Master
Project

Lesson 3 Entire Course Entire Course All Objectives PowerPoint 2016 Master
Project

Lesson 4 Entire Course Entire Course All Objectives PowerPoint 2016 Master
Project

Lesson 5 Entire Course Entire Course All Objectives MasterExam

Lesson 6 Entire Course Entire Course All Objectives MasterExam

Lesson 7 Entire Course Entire Course All Objectives MasterExam

Notes
 PowerPoint 2016 Session 1 Outline
Introduction to PowerPoint 2016
Course Opener
How to Take this Course
Tour of PowerPoint

Create a Presentation
Create a Blank Presentation
Create a Presentation Using Templates
Online Templates
Import Word Document Outlines

Insert and Format Slides

Insert Specific Slide Layouts
Duplicate Existing Slides
Hide and Unhide Slides
Delete Slides
Apply a Different Slide Layout
Modify Individual Slide Backgrounds
Insert Headers and Footers

Modify Slides, Handouts, and Notes

Change Slide Master Theme or Background
Effects
Modify Slide Master Content
Create a Slide Layout
Modify a Slide Layout
Modify a Handout Master
Modify the Notes Master

Order and Group Slides

Create Sections
Modify Slide Order
Rename Sections

Change Presentation Options and Views

Change Slide Size
Change Views of a Presentation
Set File Properties

Configure a Presentation for Print

Print All or Part of a Presentation
Print Notes Pages, Handouts
Print in Color or Black and White

Configure and Present a Slide Show

Create Custom Slide Shows
Configure Slide Show Options
Rehearse Slide Show Timing
Present a Slide Show in Presenter View

Domain 1 Recap
Domain 1 Test Tips

83 | Appendix PowerPoint 2016 Project Workbook

 PowerPoint 2016 Session 2 Outline
Insert and Format Text
Insert Text on a Slide
Apply Formatting and Styles to Text
Apply WordArt Styles to Text
Format Text in Multiple Columns
Create Bulleted and Numbered Lists
Insert Hyperlinks

Insert and Format Shapes and Text Boxes

Insert or Replace Shapes
Insert Text Boxes
Resize Shapes and Text Boxes
Format Shapes and Text Boxes
Apply Styles to Shapes and Text Boxes

Insert and Format Images

Insert Images
Resize and Crop Images
Apply Styles and Effects

Order and Group Objects

Order Objects
Align Objects
Group Objects
Display Alignment Tools

Domain 2 Recap
Domain 2 Test Tips

84 | Appendix PowerPoint 2016 Project Workbook

 PowerPoint 2016 Session 3 Outline
Insert and Format Tables
Create a Table
Insert and Delete Table Rows and Columns
Apply Table Styles
Import a Table

Insert and Format Charts

Create a Chart
Import a Chart
Change the Chart Type
Add a Chart Legend
Work with Chart Elements
Change the Chart Style

Insert and Format SmartArt Graphics

Create a SmartArt Graphic
Convert Lists to SmartArt Graphics
Add Shapes to SmartArt Graphics
Reorder Shapes in SmartArt Graphics
Change the Color of SmartArt Graphics

Insert and Manage Media

Insert Audio and Video Clips
Screen Recording
Configure Media Playback Options
Adjust Media Window Size
Set the Video Start and Stop Time
Set Media Timing Options

Domain 3 Recap
Domain 3 Test Tips

85 | Appendix PowerPoint 2016 Project Workbook

 PowerPoint 2016 Session 4 Outline
Apply Transitions and Animations
Apply Slide Transitions
Insert Slide Transitions
Set Transition Effect Options

Animate Slide Content

Apply Animations to Objects
Apply Animations to Text
Set Animation Effect Options
Set Animation Paths

Set Timing for Transitions, Animations

Set Transition Effect Duration
Configure Transition Start and Finish
Reorder Animations on a Slide

Domain 4 Recap
Domain 4 Test Tips

86 | Appendix PowerPoint 2016 Project Workbook

 PowerPoint 2016 Session 5 Outline
Manage Multiple Presentations
Merge Content from Presentations
Insert Slides from Another Presentation
Combine Presentations
Insert Comments
Review Comments

Finalize Presentations
Protect a Presentation
Inspect a Presentation
Proof a Presentation
Preserve Presentation Content
Export Presentations to Other Formats

Domain 5 Recap
Domain 5 Test Tips

Test Taking Tips

Overall Test Tips

87 | Appendix PowerPoint 2016 Project Workbook

 Shortcut Keys
Command Key Combination Command Key Combination
New Ctrl+N Redo Ctrl+Y
Open Ctrl+O Copy formatting Ctrl+Shift+C
Save Ctrl+S Paste formatting Ctrl+Shift+V
Print Ctrl+P Paste Special options Ctrl+Alt+V
Help F1 Select one character right Shift+Right Arrow
New Slide Ctrl+M Select one character left Shift+Left Arrow
Undo Ctrl+Z Select to end of a word Ctrl+Shift+Right Arrow
Cut Ctrl+X Select to beginning of word Ctrl+Shift+Left Arrow
Copy Ctrl+C Select one line up Shift+Up Arrow
Paste Ctrl+V Select one line down Shift+Down Arrow
Select all Ctrl+A Select an object Esc
Find Ctrl+F Select another object Tab
Replace Ctrl+H Select text within an object Enter
Bold Ctrl+B Select all objects Ctrl+A
Italic Ctrl+I Move to next table cell Tab
Underline Ctrl+U Move to preceding cell Shift+Tab
Center align Ctrl+E Move to next row Down Arrow
Left align Ctrl+L Move to preceding row Up Arrow
Right align Ctrl+R Insert tab in cell Ctrl+Tab
Justify Ctrl+J Start new paragraph Enter
Start a slide show F5 Add new row at the bottom of Tab in the bottom right table
Advance to next slide (Slide N a table cell
Show) Increase font size Ctrl+Shift+>
Previous slide (Slide Show) P Decrease font size Ctrl+Shift+<
Go to specific slide (Slide Show) Type Slide #, Enter Move to end of text box Ctrl+End
Display black screen (Slide B Move to beginning of text box Ctrl+Home
Show) Move to end of a line End
Display white screen (Slide W Move to beginning of a line Home
Show)
Move up one paragraph Ctrl+Up Arrow
End a slide show (Slide Show) Esc
Move down one paragraph Ctrl+Down Arrow
Next hidden slide (Slide Show) H
Promote a paragraph (Outline Alt+Shift+Left Arrow
Pen cursor (Slide Show) Ctrl+P View)
Arrow cursor (Slide Show) Ctrl+A Demote a paragraph (Outline Alt+Shift+Right Arrow
Hide cursor (Slide Show) Ctrl+H View)
Show ribbon key tips Alt Move selected paragraphs up Alt+Shift+Up Arrow
File tab F (Outline View)

Home tab H Move selected paragraphs down Alt+Shift+Down Arrow

(Outline View)
Insert tab N
Show heading level 1 (Outline Alt+Shift+1
Design tab G View)
Transitions tab K Expand text below heading Alt+Shift+Plus Sign (+)
Animations tab A (Outline View)

Delete left Backspace Collapse text below heading Alt+Shift+Minus Sign (-)
(Outline View)
Delete right Delete
Move through panes clockwise F6
Delete one word left Ctrl+Backspace (Normal View)
Delete one word right Ctrl+Delete Move through panes counter- Shift+F6
clockwise (Normal View)

88 | Appendix PowerPoint 2016 Project Workbook