Engineering Procedure

SAEP-16 20 November 2007

Project Execution Guide
for Process Automation Systems
Process Control Standards Committee Members
Qaffas, Saleh Abdal Wahab, Chairman
Assiry, Nasser Yahya, Vice Chairman
Awami, Luay Hussain
Baradie, Mostafa M.
Ben Duheash, Adel Omar
Bu Sbait, Abdulaziz Mohammad
Dunn, Alan Ray
Fadley, Gary Lowell
Genta, Pablo Daniel
Ghamdi, Ahmed Saeed
GREEN, CHARLIE M
Hazelwood, William Priest
Hubail, Hussain Makki
Jansen, Kevin Patrick
Khalifa, Ali Hussain
Khalifah, Abdullah H
Khan, Mashkoor Anwar
Mubarak, Ahmad Mohd.
Shaikh Nasir, Mohammad Abdullah
Trembley, Robert James

Saudi Aramco DeskTop Standards

Table of Contents

1 Scope............................................................. 2
2 Applicable Documents................................... 2
3 Definitions...................................................... 3
4 Instructions..................................................... 7
5 Responsibilities............................................ 14
6 Approval, Deviation and Exceptions............ 15

Appendix A – Project Life Cycle Chart............... 16

Appendix B – Non-Material Requirements......... 17
Appendix C – PAS Project Execution
Feedback Form............................ 19

Previous Issue: 31 May 2003 Next Planned Update: 19 November 2012

Revised paragraphs are indicated in the right margin Page 1 of 19
Primary contact: Qaffas, Saleh Abdal Wahab on 966-3- 8746410

Copyright©Saudi Aramco 2007. All rights reserved.

Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

1 Scope

This Saudi Aramco Engineering Procedure (SAEP) defines the procedures and
responsibilities for the execution of Process Automation Systems (PAS) projects with
the exception of royalty custody metering facilities. Royalty custody metering facilities
project execution is governed by SAEP-21 and SAEP-50. SAEP-16 is applicable to all
Saudi Aramco capital projects (SAEP-1020) and BI-1900 projects which include
process automation systems, and where the overall cost of the PAS portion is at least
$1,000,000. The cost shall include all direct Saudi Aramco costs to design, procure,
install and commission the system. PAS projects utilizing Main Automation Contractor
(MAC) concept shall follow SAEP-1650.

In the event that some or all of the steps are executed by contractors or vendors, the
project management team (PMT) shall ensure that the project is executed within the
framework of this procedure.

2 Applicable Documents

The latest edition of the applicable reference documents shall be applied:

Saudi Aramco Engineering Procedures

SAEP-12 Project Execution Plan
SAEP-14 Project Proposals
SAEP-21 Royalty/Custody Metering Facilities Execution
Guide
SAEP-50 Third Party Royalty/Custody Metering Facilities
Execution Guide
SAEP-302 Instructions for Obtaining a Waiver of a
Mandatory Saudi Aramco Engineering
Requirement
SAEP-303 Engineering Reviews of Project Proposal and
Detail Design Documentation
SAEP-1020 Capital & Non Capital Programs Planning
SAEP-1610 Preparation of Functional Specification
Documents
SAEP-1622 Preparation of Technical Bid Evaluation Plan
SAEP-1624 Preparation of System Design Document
SAEP-1626 Configuration and Graphics Guidelines
SAEP-1628 Integration Specifications Document

Page 2 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

SAEP-1630 Integration Test Procedures

SAEP-1634 Factory Acceptance Test
SAEP-1636 Installation and Checkout Plan
SAEP-1638 Site Acceptance Test
SAEP-1650 Main Automation Contractor

Saudi Aramco General Instructions

GI-0002.710 Mechanical Completion & Performance
Acceptance of Plant/Unit
GI-0020.500 Expenditure Control

Saudi Aramco Worldwide Purchasing Manual

Saudi Aramco Contracting Manual

Saudi Aramco Engineering Reports

SAER-5437 Guidelines for Conducting HAZOP Studies

3 Definitions

3.1 Acronyms
CDR Critical Design Review
DBSP Design Basis Scoping Paper
DCS Distributed Control System
ER Expenditure Request
ERA Expenditure Request Approval
E&PM Engineering & Project Management
ESD Emergency Shutdown System
FAT Factory Acceptance Test
FPD Facilities Planning Department
FSD Functional Specifications Document
GI General Instructions
HVAC Heating, Ventilation, and Air Conditioning
ID Inspection Department
I/O Input/Output

Page 3 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

IT Integration Test
LPD Loss Prevention Department
MAC Main Automation Contractor
MCC Mechanical Completion Certificate
MIS Management Information System
MSAER Mandatory Saudi Aramco Engineering Requirements
NCR Non-Conformance Report
NMR Non-Material Requirements
OO Operating Organization
PAC Performance Acceptance Certificate
PAS Process Automation System
PAT Performance Acceptance Test
PC Personal Computer
P&CSD Process and Control Systems Department
PDR Preliminary Design Review
PEP Project Execution Plan
PLC Programmable Logic Controller
PMCC Partial Mechanical Completion Certificate
PMT Project Management Team
PO Procurement Organization (Contracting Dept. or Purchasing Dept.)
PRB Project Review Board
PS&CD Project Support & Controls Department
SAEP Saudi Aramco Engineering Procedure
SAMSS Saudi Aramco Materials System Specification
SAT Site Acceptance Test
SCADA Supervisory Control and Data Acquisition
SDD System Design Document
SDP System Development Plan
SRC Services Review Committee

3.2 Terms

Page 4 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

Bid Package: The package of documentation supplied to a bidder to quote the

job. A Bid Package includes Instructions to Bidders, Pro Forma Contract, Job
Specifications, Functional Specifications Document, relevant SAMSS
specifications, and other documents as applicable.

Bid Evaluation Team: A team that reviews the contractor's or vendor's bids
and prepare technical and commercial recommendations. Refer to the
Contracting Manual for additional information.

Bid Slate: A list of qualified contractors or vendors to bid on the project.

Control System Input Document: A brief overview of the integrated Process

Automation solution covered by the Design Basis Scoping Paper (DBSP). It
identifies process plants and plant units that require control, instrumentation,
information, and applications.

Field Proven: A software and/or hardware which has been in successful

operation at a field installation for six months or more excluding beta testing.

Integration Specifications Document: A document prepared by the PAS

integrator that provides the technical specifications for all the different systems
and sub-systems' hardware interfaces, applications interfaces, data
communications requirements, and testing procedures. This document is only
required if the project is comprised of multiple systems linked via a common
backbone or a wide-area network. Examples are: DCS/MIS, SCADA/MIS,
DCS/SCADA or DCS/SCADA/MIS. Systems connected by serial interfaces do
not fall under this category.

Job Specification: The scope of the work to be performed pursuant to a contract.

It describes or refers to the applicable drawings, standards, specifications as well
as the administrative, procedural, and technical requirements that the contractor
shall satisfy or adhere to in accomplishing the work.

Main Automation Contractor: A highly qualified, large projects experienced,

and well resourced control systems contractor assigned to engineer,
supply/procure and manage Process Automation Solutions and associated
instrumentation for all project process areas and facilities.

Non-Conformance Report: A report issued by Inspection Department to

highlight any deviation from the standards and specifications.

Non-Material Requirements: The complete set of documentation required

from the vendor and/or the contractor during the design and development phase
of the project. There are three categories of NMRs:

601 NMRs Preliminary drawings for review and approval

Page 5 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

602 NMRs Certified drawings, literature, photographs, and spare parts

data/requirements
603 NMRs Operations, maintenance manuals, installation instructions, test
certificates.

Operating Organization: The organization responsible for operating the

facility.

Process Automation System: A network of computer-based or microprocessor-

based electronic equipment whose primary purpose is process automation. The
functions may include process control, safety, data acquisition, advanced control
and optimization, historical archiving, and decision support. Examples of process
automation systems are either stand-alone or integrated systems such as DCS,
SCADA, MIS, ESD, PC and PLC-based systems. PA solutions may include
software applications and tools to meet functional requirements.

PAS Integrator: The party responsible for the design and integration of the
PAS. The integrator may be a vendor, a contractor, or a Saudi Aramco
organization.

Project Execution Plan: A document prepared by the PMT upon approval of

the DBSP to define the objectives, plans, requirements, and related information
necessary for optimum project execution.

Project Management Team: The team assigned the responsibility of managing

the project. An E&PM organization or the operating organization may serve as
the PMT. For projects classified by FPD as "engineered", PS&CD decides on
the organization responsible for the project management. For "non-engineered"
projects, the proponent organization decides whether to take the responsibility or
make a request that this function be performed by an E&PM organization.

System Design Document: A document prepared by the vendor and/or the

design contractor that contains the design narratives and the key design issues of
the system.

System Development Plan: A document prepared by the vendor and/or the

design contractor to outline the development steps, project schedules and major
milestones. This document should be constantly updated throughout the
development phase.

Waiver: The formal approval to waive one or more specified Mandatory Saudi
Aramco Engineering Requirements (MSAERs) on a project basis.

Page 6 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

4 Instructions

4.1 Project Execution Steps

The following steps are to be executed for each PAS Project.

4.1.1 Project Conception

Once the need for the project is identified, viable approaches are
developed, and recommendations are made. PAS Feasibility Study
should be completed by a team from P&CSD, FPD and Operating
Organization to determine the best value control system technology for
the proposed project.

DELIVERABLES: PAS Feasibility Study

4.1.2 Scope Definition

A brief description of what needs to be achieved and a synopsis of how

the requirements are to be accomplished are defined in the DBSP.
PAS Business Case Analysis should be completed by a team from
P&CSD, FPD and Operating Organization to determine the best value
control system architecture alternatives. Control System Input
Document should be completed by P&CSD for the selected alternative
to define the control system architecture and required applications.
The DBSP should state if a PAS project is to be executed utilizing
MAC concept. The DBSP constitutes an agreement between the
proponent organization, PMT, P&CSD, and FPD on the project scope
and schedule. At the time of DBSP approval, conceptual cost
estimates (±40%) and preliminary economic analysis are performed.

DELIVERABLES: DBSP

4.1.3 MAC Bid Package

Once a project DBSP is approved, SAPMT shall detail the PA section

of the DBSP in order to generate a MAC bid package as outlined in
SAEP-1650. In addition, the bid slate for process automation vendors
is developed and potential contracting alternatives are examined. The
MAC Bid Package shall be submitted for review by P&CSD, FPD, and
the Operating Organization prior to issuance for budgetary bidding per
SAEP-1650 requirements.

DELIVERABLES: MAC Bid Package (refer to SAEP-1650)

FSD (refer to SAEP-1610)

Page 7 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

4.1.4 Bid Period

Upon finalization of the contracting plan, the MAC Bid Package is

prepared and sent out to the bidders on the bid slate. When bid
responses are received, technical and commercial evaluations are
conducted by the bid evaluation team. Refer to Saudi Aramco
Contracting Manual Chapter VII or Saudi Aramco Worldwide
Purchasing Manual for more details on this phase of the project.

DELIVERABLES: Bid Slate (refer to SAEP-1620)

MAC Bid Package
Technical Evaluation (refer to SAEP-1622)
Commercial Evaluation
Award Recommendation (Form SA-4535)
Procurement Document (Contract or Purchase
Order)

4.1.5 Project Proposal

During this stage, the detailed project scope, cost estimate basis,
schedule, and quality system are established. This includes the
proposed facility size and general layout and the appropriate functional
and performance specifications. MAC scope is established per SAEP-
1650. Waiver approval is obtained for any MSAER that will not be met
according to the Project Proposal (refer to SAEP-302). P&CSD shall
be requested to conduct one formal review of the Project Proposal
Package per SAEP-303 requirements.

Conduct Process Hazardous Analysis (PHA) at the Project Proposal

stage as required by project scope or applicable standards.

DELIVERABLES: PEP (if applicable, refer to SAEP-12)

Project Proposal Package (refer to SAEP-14)
MAC Scope (refer to SAEP-1650)
PHA Report

4.1.6 Expenditure Request Approval (ERA)

At this stage, detailed project economics are developed and presented

to management for approval. Refer to GI-0020.500 for more details.

DELIVERABLE: ER Package

Page 8 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

4.1.7 Detailed Design

During the detailed engineering phase of the project, the PAS design is
reviewed at two milestones: Preliminary Design Review and Critical
Design Review. Waiver approval is obtained for any additional
MSAER that will not be met (beyond those approved at Project
Proposal). P&CSD shall be requested to conduct one formal review of
the Detail Design Package per SAEP-303 requirements.

Conduct Process Hazard and Operability (HAZOP) study at the Detail

Design stage of the project as required by project scope or applicable
standards.

DELIVERABLE: HAZOP Study Report (SAER-5437)

[Link] Preliminary Design Review (PDR)

This initial review of the PAS design takes place when the
design is at 30% to 50% complete. It consists of a thorough
walk-through and analysis of the 601 NMRs, with emphasis
on assuring that the design will meet the functional
specifications and Saudi Aramco standards. Saudi Aramco
approval on these NMRs is required prior to any fabrication.
The PDR serves as the basis for finalizing the hardware
design.

Appendix B includes a recommended list of the 601 NMRs

that are normally required at this stage.

DELIVERABLES: Approved 601 NMRs

[Link] Critical Design Review (CDR)

This complete review of the design, implementation,

documentation and testing plans/procedures normally takes
place when the design is 80% to 90% complete. The review
consists of a thorough walk-through and analysis of the 602
NMRs, with emphasis on assuring that the design,
implementation, documentation and testing plan/procedures
will meet the contractual requirements. The CDR shall serve
as the basis for complete PAS design prior to FAT.

Appendix B includes a recommended list of 602 NMRs that

are normally required at this stage.

DELIVERABLES: Approved 602 NMRs

Page 9 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

4.1.8 Integration

When the CDR review is completed, the PAS is manufactured and

staged for configuration and testing. P&CSD shall be consulted on the
PAS Integration Specification Document.

A review of the 603 NMRs is required at this stage. Appendix B

includes a recommended list.

DELIVERABLES: Approved 603 NMRs

PAS Integration Specification (SAEP-1628)

4.1.9 Factory Acceptance Test (FAT)

The approved FAT procedure (see SAEP-1634) shall be used to test

the integrated hardware/software functionality, system performance,
and to confirm conformance to all project specifications. Un-
configured functionality of the system is not required to be tested. A
minimum of 10% of the system I/O points shall be tested during the
FAT, with at least one point tested on each physical I/O card.

If a project is considered "high risk" and a PRB has been established

then a 100% test of hardware, software and application packages are
required.

A technical representative from P&CSD shall be invited to participate

in the FAT for all PAS projects. P&CSD will assess the extent of its
participation on a project by project basis.

DELIVERABLES: FAT Report

4.1.10 Integration Test

This test is only required if the project is delivering multiple systems

that are required to be integrated.

The approved Integration Test procedure (see SAEP-1630) shall be

used to demonstrate the seamless integration of the PAS. The focus of
the Integration Test shall be to verify a) the proper functioning of the
required interfaces and b) the data transfer rates among the different
components of the PAS.

DELIVERABLES: Integration Test Report

Page 10 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

4.1.11 Packing and Shipping

Upon successful completion of the prior tests, the PAS is packed and
shipped to the job site for installation.

If the test reports has been approved but with exception items and/or
outstanding NCRs, the PMT representative may choose to ship the
system and close these items in the field prior to the SAT.

DELIVERABLES: Packing List

4.1.12 Installation and Checkout

When the PAS is received at the job site, it shall be inspected for
physical damage and the packing list shall be verified.

The PAS is then installed and checked out to verify compliance with
applicable electrical and safety codes and standards (see SAEP-1636).

DELIVERABLES: Material Receiving Report

Physical Damage Report

4.1.13 Site Acceptance Test (SAT)

The approved SAT procedure (see SAEP-1638) is used to test the

installed PAS at its final location. The focus of the SAT shall be to
verify that no damage occurred during shipping or installation and to
verify the integrity and functionality of the system after it is powered
up. I/O checks are typically limited from the operator consoles to
marshalling cabinet terminations since field connections are not yet
made.

The SAT shall include any integration tests that were not tested during
FAT.

DELIVERABLES: SAT Report

4.1.14 Pre-Commissioning

A commissioning plan shall be developed by the Operating

Organization and supported by the Project Management Team.
P&CSD shall be consulted on as needed basis during this stage of the
project. Complete loop testing from the sensing element(s) to the final
control element(s) is performed. This test will verify the instruments,
the wiring, the I/O cards, and the I/O configuration.

Page 11 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

DELIVERABLES: Commissioning Plan

Loop Acceptance Sheets

4.1.15 Mechanical Completion Certificate (MCC)

MCC is signed off when all "yes" items (items required for start-up)
are resolved, all engineering drawings are marked-up and issued by the
PMT to the OO to "As-Built" status, and system documentation is
revised to reflect the actual system. The system is then turned over to
the operating organization.

It is PMT's responsibility to update the red-lined drawings and turn

over to the OO within a reasonable period of time, normally not
exceeding six months.

A Project Feedback form on the PAS shall be completed after MCC

completion by SAPMT and OO. This Feedback will cover lessons
learned, problems and resolutions, etc. in order to improve the quality
of future PAS projects. The form shall be returned to Process &
Control Systems Department, Attention, Process Control Standards
Chairman.

DELIVERABLES: MCC Form A-7213

Feedback Form (Appendix C)

4.1.16 Start-up and Commissioning

The operating organization with the assistance of the PMT

commissions the facilities. Final loop tuning may be required to set the
process automation system to the optimum operating conditions.

DELIVERABLES: None

4.1.17 Performance Acceptance Test (PAT)

For performance acceptance criteria, refer to GI-0002.710,

"Mechanical Completion and Performance Acceptance of Facilities".

DELIVERABLES: PAC Form A-7214

4.2 Project Review Board (PRB)

4.2.1 PRB Criteria

When deemed necessary by the PMT, a Project Review Board shall be

established for projects which are considered as high risks.

Page 12 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

A project is considered to be of high risk if all or part of the system

requires:
a. New technology or first-time application within Saudi Aramco;
b. Custom development or modification to standard package(s),
provided that the cost of the development is $500,000 or more.

It is Saudi Aramco's objective to procure standard off-the-shelf field

proven hardware, software and application packages. Customized one-
of-a-kind hardware and software are strongly discouraged.

4.2.2 PRB Timing

Projects shall be evaluated:

a. During DBSP stage.
b. Before the final placement of contracts or purchase orders with
the vendor.

4.2.3 PRB Objectives

The objective of the Project Review Board is to reduce the risk of a

project by ensuring:
a. That Management is aware of the project scope, progress,
development, and execution problems;
b. That appropriate and timely management assistance to the
operating organization, project management and other
organizations involved in the development and execution of the
project are available.

4.2.4 PRB Makeup

The Project Review Board shall consist of the following:

a. Chairman - to be appointed by the Vice President, Project
Management, concurred by the Vice President of the Operating
Organization and the Vice President, Engineering Services.
b. PMT technical representative
c. OO technical representative
d. P&CSD technical representative

Page 13 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

5 Responsibilities

5.1 Execution Responsibilities

Step Activity Perform Consult Approve

4.1.1 Project Conception OO/FPD P&CSD
Deliv. Feasibility Study EPI FPD/P&CSD/OO OO
4.1.2 Scope Definition FPD OO/P&CSD
Deliv. DBSP FPD/P&CSD PMT FPD/P&CSD/OO/PMT*
*** PRB First Checkpoint
4.1.3 MAC Bid Package PMT/PO P&CSD/FPD/OO See SAEP-1650
4.1.4 Bid Period PMT/PO OO/P&CSD
Bid Slate PMT/P&CSD See SAEP-1620
Bid Package PMT/PO See Contract Manual
Technical Evaluation PMT/OO/P&CSD See Contract Manual
Commercial Evaluation PMT/PO See Contract Manual
Award Recommendation See Contract Manual
4.1.5 Project Proposal PMT OO/P&CSD
Deliv. PEP See SAEP-12
Proposal Package See SAEP-14
FSD See SAEP-1610
4.1.6 ERA PMT/FPD PSCD
Deliv. ER Package See SAEP-11
*** PRB Second Checkpoint PMT P&CSD
4.1.7 Detailed Design PMT
Deliv. 601 NMRs PMT/OO
602 NMRs PMT/OO
4.1.8 Integration PMT ID
Deliv. 603 NMRs PMT/OO
4.1.9 FAT PMT/OO/P&CSD P&CSD
Deliv. FAT Report PMT/OO/P&CSD
4.1.10 Integration Test (If Req'd.) PMT/OO/P&CSD P&CSD
Deliv. IT Report PMT/OO/ P&CSD
4.1.11 Packing and Shipping PMT ID PMT
Deliv. Packing List
4.1.12 Installation and Checkout PMT ID
Deliv. None
4.1.13 SAT PMT/OO P&CSD
Deliv. SAT Report PMT/OO
4.1.14 Pre-Commissioning OO/PMT P&CSD
Deliv. Loop Acceptance Sheets PMT/OO
Commissioning Plan PMT/OO
4.1.15 MCC PMT OO
Feedback Form PMT/OO
Deliv. MCC Form (SA-7213)
PAS Form
4.1.16 Start-up and Commissioning OO PMT
Deliv. None
4.1.17 PAT OO/PMT P&CSD
Deliv. PAC Form (SA-7214) PMT/OO
* PMT approves schedule only
** P&CSD participation for high risk projects as defined in section 4.2.1
*** Time flag see section 4.2.2

Page 14 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

5.2 Project Review Board Responsibilities

The responsibilities of the PRB for a process automation system project include,
but not limited to:
a. Monitoring cost, schedule, and quality of the PAS development.
b. Conducting "in-depth" reviews with the project manager and the senior
operations representative. Quarterly review cycles are recommended;
however, the PRB may adopt an alternate schedule.
c. Resolving technical and business-related issues, and providing appropriate
guidance to the operating organization and project manager based on
resolution of these issues.
d. Advising executive and corporate business line management, as
appropriate, on the project status and potential problems/changes
impacting system quality, cost and schedule.

6 Approval, Deviation and Exceptions

6.1 Deviations and Exceptions

Deviations and exceptions to one or more requirements in this procedure can be

requested on the basis of economical benefit or unique project requirements. All
deviations and exceptions must be approved by the signing parties of this
procedure.

6.2 Document Approval

This document was approved by:

- Vice President, Engineering Services

- Vice President, Project Management

- Senior Vice President, E&PM

Revision Summary
20 November 2007 Revised the "Next Planned Update". Reaffirmed the contents of the document, and
reissued with minor revisions to adopt MAC concept for optimizing project execution cycle
and improve cost effectiveness.

Page 15 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

Appendix A – Project Life Cycle Chart

PEP TECHNICAL PDR

EVALUATION 30%- 50%
(SEE SAEP-12)
COMMERCIAL
PRB EVALUATION CDR
FIRST CHECK POINT PROJECT
80 – 90%
PROPOSAL
PRB
(SEE SAEP-14) SECONDCHECK POINT

PROJECT SCOPE PROJECT BID DETAIL

CONCEPTION DEFINITION PROPOSAL ERA PERIOD DESIGN INTEGRATION
4.1.1 4.1.2 4.1.3 4.1.4 4.1.5 4.1.6 4.1.7

BID
PACKAGE
FEASIBILITY DBSP FSD ER 601 NMR 603 NMR
STUDY PACKAGE
(See SAEP-1610) (SEE SEAP-11) ()
BID
SLATE
EPI 602 NMR
STUDY
AWARD ()
(SEE SAEP-200) RECOMMENDATION
FORM4535

PROCUREMENT
PAT FORM
MATERIAL RECEIVINGREPORT DOCUMENT
SA-7214
PHYSICAL DAMAGE REPORT

PACKING& INSTALLATION& PRE-COMMISSIONING MCC START UP &

FROM FAT
INTEGRATION
TEST SHIPPING CHECKOUT SAT COMMISSIONING PAT
4.1.8 4.1.9 4.1.10 4.1.11 4.1.12 4.1.13 4.1.14 4.1.15 4.1.16
ACTIVITY
4.1.7

LEGEND
FAT IT PACKING SAT COMMISSIONING MCCFORM
REPORT REPORT LIST REPORT PLAN SA-7213 STEP

EVENTS
LOOP
ACCEPTANCE
SHEETS
DELIVERABLES

Page 16 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

Appendix B – Non-Material Requirements

It is Saudi Aramco's intent to maximize the use of standard vendor diagrams and documentation,
especially in electronic format. However, the vendors should be instructed to provide a narrative
explicitly referencing specific sections of their standard documentation for each specific project
requirements.

B.1 601 NMRS

Saudi Aramco's approval of these preliminary documents is required prior to any

fabrications. The following list is recommended. It may be revised as necessary
601.1 System Development Plan
601.2 System Design Document (refer to SAEP-1624)
601.3 Integration Specifications Document (refer to SAEP-1628)
601.4 Bill of Materials
601.5 Dimensional Outline Diagrams
601.6 Panel Front and Back Layout Diagrams
601.7 Electric Power Distribution Diagram
601.8 Factory Acceptance Test Plan
601.9 Integration Test Plan
601.10 Site Acceptance Test Plan
601.11 Configuration and Graphics Guidelines (refer to SAEP-1626)
601.12 Power Requirements
601.13 HVAC Requirements
601.14 Air Purity Requirements
601.15 Required Floor Loading
601.16 Composite Engineering, Manufacturing and Testing Schedule

B.2 602 NMRS

These certified drawings, parts data and documents should be marked as final.
The following list is recommended. It may be revised as necessary.
602.1 System Development Plan (Revised)
602.2 System Design Document (Revised)
602.3 Integration Specifications Document (Revised)

Page 17 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

602.4 Bill of Materials (Revised)

602.5 Dimensional Outline Diagrams (Revised)
602.6 Panel Front and Back Layout Diagrams (Revised)
602.7 Electric Power Distribution Diagram (Revised)
602.8 Factory Acceptance Test Procedure
602.9 Integration Test Procedure (Revised)
602.10 Site Acceptance Test Procedure
602.11 Configuration and Graphics Guidelines (Revised)
602.12 Installation/ Check-out Plan
602.13 System Performance Specifications
602.14 List of all deviations from Purchase Requisition with Suggested Alternatives
602.15 List of Special Tools, Devices, and Test Equipment Required for Installation
602.16 Functional Test Certificates

B.3 603 NMRS

The following list is recommended. It may be revised as necessary.

603.1 System Performance Specifications
603.2 Installation Instructions
603.3 Operating Instructions
603.4 Maintenance Manuals
603.5 Certified Test Reports, and Certificates

Page 18 of 19
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 20 November 2007 Project Execution Guide
Next Planned Update: 19 November 2012 for Process Automation Systems

Appendix C – PAS Project Execution Feedback Form

BI#:

Project Title:

PAS Vendor Name/Product Line:

List in the table below the major problems encountered in the execution of this PAS project and
the final resolutions:

No PROBLEM RESOLUTION

List suggested improvement items for future PAS projects execution:

___________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

Name: ____________________________________ Date: ___________________

Telephone #: _______________________________
E-mail Address:_____________________________

Notes:
1. PMT/OO can use this typical form or any other free formatted form to provide the above information.
2. Fill out a separate form for each PAS vendor/product.

Page 19 of 19