GOPALPUR PORTS LIMITED

 
PORT RULES
These rules are made for smooth functioning of Gopalpur Port ; an entity born by virtue of
a Concession Agreement dated 14-09-2006 signed between Govt. of Odisha and Gopalpur
Ports Ltd. These rules and guidelines will be applicable within the local limits of Gopalpur
Port.
Definitions:—
In these rules, unless the context otherwise requires:
(a) “Act”, means the Indian Ports Act, 1908 (15 of 1908)
(b) "Deputy Conservator" means the head of the Port's Marine Department and
includes the Harbour Master or any pilot duly authorised by the head of the Marine
Department on his behalf.
(c) "Master" in relation to any vessel means any person being in charge or command of
such vessel.
(d) "Owner" in relation to goods, includes any consignor, consignee, shipper or agent
for the sale, custody, Loading or unloading of such goods, and in relation to any
vessel making use of the port, including any part-owner, charterer, consignee, or
mortgagee in possession thereof.
(e) "Pilot” means a person authorized/licensed by the port to pilot a vessel.
(f) “Port” means the Gopalpur Ports Ltd.
(g) "Port Management/Port Authority" means the Managing Director of Gopalpur Ports
Limited and includes any other officer of the Port acting under the authority of the
Managing Director of Gopalpur Ports Ltd.
(h) "Tanker" is a cargo ship constructed or adapted for the carriage of bulk liquid
cargoes of an inflammable nature.
(i) “Port Control “means an office of the port working under the authority of the Deputy
Conservator of the port.
(j) “PFSO” means Port Facility Security Officer is the Dy. Conservator of the port who is
in-charge of all security matters inside port facility.
1. Information About the Port :
Gopalpur port is located between Paradip Port in the North and Vishakhapatnam Port in
the South. The Port lagoon is situated about 2 Kilometers south of the old channel from
where the seasonal port was operating before.

a) Port Limits: The Co-ordinates of Gopalpur Ports Ltd. are as under:

Shore Sea(20.0Mtrs Contour)
North: 19’23.0’N/085’ 03.0’E 19’20.6N/085’ 05.0’E

 
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South: 19’15.4’ N/084’54.5’E 19’13.82’N/084’56.0’E

b) Navigational Channel: Length Width Draught

Outer Channel: 2200.0 Mtrs 200.0 Mtrs 13.0 Mtrs
Inner Channel: 800.0 Mtrs 200.0 Mtrs 13.0 Mtrs
Turning Circle Radius: 300.0 Mtrs
Distance from Berth to Turning Circle: 600.0 Mtrs
Decision of Port Authority shall be final and binding for movement of all vessels. The
vessels will be provided with tug assistance both for In-ward and Out-ward
movements.
c) Berth and Storage details:
Length Berth: 225 Mtrs. Width: 24 Mtrs Draught: 13.00 Mtrs.
Storage area 2.0 Lakhs Sqm. Covered area 20.0 Thousand Sqm.
d) Navigational aids:
a. Signal Station: The vessels traffic is controlled through the port signal station which
is equipped with VHF communication system (Channel 12 &16) round the clock.
The port is ISPS & NSPC compliant.
b. Beacon Lights: Two Beacon Lights Red and Green are placed at the tip of the
Southern and Intermediate Break Water.
e) Tugs and Harbour Crafts:
Particulars Tug Ocean Royal Tug OSL Mooring Mooring
Ganjam Launch-1 Launch-2
Call Sign AUWW AWLA Nil Nil
Year of Built 1984 2009 2014 2014
LOA (m) 33.52 M 36.25 M 13.0 M 11.0M
Maximum Draft 3.10 M 4.18 M 1.5 M 1.5 M
Speed (Knots) 10.0 15.2 5.0 6.0
Bollard Pull (Tons) 40.0 58.5 1.5 1.5
Fire Fighting Water Jet Canon Water Jet Canon Nil Nil
Equipment on top of mast on top of mast
4000 l/ FiFi Pump 4000 l/ Min
360 Cu. Mtr/hr Foam- 12.74 Cbm
Foam- 2 Cbm
Pollution Equipment Spill oil treatment Spill oil Nil Nil
Solution tank – 0.8 treatment
Cbm Solution tank -
2.46 Cbm
Communication VHF VHF,MF/HF Nil Nil
Equipments MF/HF DSC, DSC,
SART , EPIRB SART , EPIRB

 
 GOPALPUR PORTS LIMITED

 
Navigation GPS, AIS, GPS, AIS, Nil Nil
Equipments Radar , NAVTEX Radar , NAVTEX
Echo Sounder Echo Sounder
Main Engine (BHP) 2 X 1600 BHP 2 X 2218 BHP 230 B.H.P 210 B.H.P
Towing Nil Towing Hook- 55 Nil Nil
Arrangement T
Towing Lines 1x 100 Mtrs , 1x 2 x 100 Mtrs , Fw Nil Nil
200 mtrs ,96 mm. :122 mm, Aft 90 :
mm rope
2. Admissions of Vessels into Port:
2.1: Pre-arrival Notice: The pre-arrival notice as at Annexure-I should be sent to the
following mail address at least 72 hrs before the expected time of arrival of the vessel.
This must be updated on day to day basis.
a. gplmarine@[Link]
b. gploperation@[Link]
c. gplaccounts@[Link]

2.2 Submission of Documents the vessel/owner’s agents shall submit the following
documents/certificates which shall remain valid during the stay of the vessel at
Gopalpur port.

a) Conditions for use of facilities/services at Gopalpur port as at Annexure-II

b) Vessel Declaration along with vessel and cargo particulars as at Annexure-III
may also be sent to the above e-mail address in addition to hard copy.
c) Cargo Ship Safety Construction Certificate;
d) Cargo Ship Safety Equipment Certificate;
e) Cargo Ship Safety Radio Certificate;
f) International Tonnage Certificate;
g) International Load Line Certificate;
h) International Ship Security Certificate;
i) International Oil Pollution Prevention Certificate;
j) Safe Manning Certificate;
k) Classification Certificate;
l) Certificate of Registry;
m) Safety Management Certificate (ISM Code);
n) Document of Compliance (ISM Code);
o) Ship Sanitation Control / Exemption Certificate;
p) P&I Insurance Policy / P&I Certificate of Entry which shall inter-alia cover
liability for collision and damage to fixed and floating objects, wreck

 
 GOPALPUR PORTS LIMITED

 
removal expenses, expenses in connection to pollution caused by spillage of
oil or any hazardous / noxious substances and third party damage including
damage caused to port property;
q) Pre Arrival Notification of Security (ISPS Code);
r) Master declaration of no Satellite Telephone (Thuraya/Iridium Sat-phones),
s) IMO Crew List;
t) Advance Notification for Waste Delivery to Port Reception Facilities (IMO).
u) International Air Pollution Certificate
v) International Sewage pollution Certificate
2.3 Submission of Arrival Notice:
The confirmed time of arrival needs to be sent by the vessel / owner’s Agents at least
24/12 hours prior to arrival. The vessel on arrival should establish contact with Port
Signal Station on VHF channel 12/16.

2.4 Conditions of Acceptance of Vessels:

The Vessels shall be accepted for anchoring/berthing subject to fulfillment of the
following conditions amongst others:
a. All the documents/certificates as stipulated in Section 2.1 are valid and shall
remain valid during the stay of the Vessel within Port Limits. In the event any
information is incomplete or missing, the berthing of the particular Vessel will not
be planned.
b. Vessel possesses valid Port Clearance Certificate from the last port of call.
c. Vessel is not loaded above the Vessel’s certified load lines.
d. The Free Pratique has been granted on the request of the Vessel/Owners’ Agents
by the Port Health Officer as per PHO regulations of Government of India.
e. Vessel is not carrying any hazardous cargo under IMDG Code.
f. All Vessel Related Charges such as Port Dues, Pilotage and Towage and Berth Hire
has been paid as per Port Tariff by the Owners’ Agents.
g. Indian Light House Dues as per rates notified by Government of India has been
duly paid to the Government Authorities.
2.5 Anchoring of Vessels
a) All Vessels shall anchor at position advised by Gopalpur port control and shall
report the anchor position, soundings and time of anchoring to Gopalpur Port
Control. No anchorage is available within the harbour.
b) Vessels shall ensure that both anchor cable hawse pipe security covers are in place
and no over-side ladders are put out unless in use as an anti – pilferage precaution.
Vessels shall also keep anti-pilferage watch on deck from sunset to sunrise while at
the anchorage.

 
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c) All Vessels at anchorage shall maintain a radar distance of minimum 4 cables
between them.
d) Vessels shall display an appropriate day and night signals and fly Indian courtesy
flag and other codes as required under international maritime law from sunrise to
sunset while at anchorage.
e) Vessels shall hoist appropriate flags from sunrise to sunset while at anchorage.
f) Vessels shall keep continuous listening watch on VHF channels 12 and 16.
g) Vessels shall keep engines on standby at short notice while at anchorage.

h) Vessels shall keep security watch as per security level declared by PFSO, Gopalpur
Port under ISPS Code.
i) No Vessel shall carryout any work requiring immobilization while at anchorage
without prior permission from the Port Authority.

2.6 Pilot Boarding and Pilotage of Vessels

a) Pilotage is compulsory for all the vessels of more than 200 GRT calling at
Gopalpur Port. All Vessels are required to requisition for a pilot from the port as
provided under the Indian Ports Act, 1908, and shall not navigate within the
harbour unless a Gopalpur Port pilot is on board. Pilot boarding station is located
at 19°17.7'N 085°00.9’E. (At a distance of about one mile east of fair way buoy.)
b) The Owners’ Agents shall submit the Pilot Booking Request as at Annexure-IV to
Port Signal Station for assigning of pilot for inward/outward movement of the
Vessel.
c) The pilot transfer arrangements shall be as per SOLAS Regulations as amended
from time to time.
d) The pilot ladder should be rigged in conjunction with the accommodation ladder
if required within 2 meters of the water to enable the pilot to ascend or descend
the ladder clear of pilot boat. The distance from sea level to the bottom of the
accommodation ladder shall not exceed 9 meters.
e) The use of any defective boarding equipment is prohibited. This includes
accommodation ladders that lead forward and also those that do not rest firmly
against the vessel side.
f) Under no circumstances should the Vessel circumvent the safety boarding rules
and regulations.
g) A Vessel’s officer in radio communication with the bridge should be in attendance
along with two crew members to assist during pilot boarding/de-boarding.
h) The pilot shall be escorted from deck to Navigation Bridge immediately upon
boarding the Vessel. All necessary formalities shall be carried out at the
navigation bridge. The Master and the pilot shall discuss and finalise the pilotage

 
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plan keeping all potential hazards, safety parameters and Vessel’s characteristics
in view.
i) The Pilotage Certificate both for inward and outward movements shall be jointly
signed by the Master and the Pilot of the vessel before disembarkation as at
Annexure-V/ Annexure-VI.

2.7 Mooring of Vessels

a) The Vessels shall be moored and fastened to the satisfaction of the Port
Authority.
b) The Vessel shall move at such optimal speed so that the maneuverability with
the steering is maintained within the harbour. The operating regime of the
Vessel’s propellers shall be such that it does not endanger the other vessels at
berth.
c) The distance between the Vessels moored at the berths shall be safe enough for
berthing/un-berthing.
d) The mooring gang of Gopalpur Port shall release and secure the mooring ropes
of the Vessels during berthing/un-berthing.
e) Cape size vessel shall be moored with 4 head ropes, 4 breast ropes and 2 spring
ropes as forward mooring configuration and similarly 4 stern ropes, 4 breast
ropes and 2 spring ropes as stern mooring configuration. Panamax size vessel
shall be moored with 4-2-2 configuration as forward mooring and 4-2-2
configuration as stern mooring. Vessels with LOA less than 200 meters shall be
moored with 4-1-2 configuration as forward mooring and 4-1-2 configuration
as stern mooring.
f) Vessel’s mooring winches & brake bands to be in good condition.
g) Vessels to have the best quality of mooring hawsers on board having same
tensile strength.
h) The Vessel shall pass one spring line each from forward and afterward with the
help of heaving line and messenger line. Second spring line can be passed after
the Vessel is positioned on the berth. One mooring boat is available for use
during mooring operation. However, normally mooring operation is carried
out with heaving line only.
i) All mooring lines shall have rat guards fixed on them while Vessel is alongside
the berth.
j) Vessels shall keep continuous mooring watch and adjust the mooring ropes
with the change of tides to maintain the tension on all mooring lines evenly
and keep the Vessel alongside the berth at all times.
k) Gopalpur Port Signal Station will alert the vessel at berth through VHF

 
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communication whenever there is a programme of berthing/un-berthing of
vessel at other berth.
l) Gopalpur Port will provide tug assistance as soon as possible, subject to
availability, if the Master of vessel at berth requisitions for the same in
anticipation of any problems with the mooring hawsers/ Winches.

2.8 Furnishing of Documents upon Berthing of Vessels: -

Upon berthing of the Vessel, the Vessel/Owners’ Agents shall submit last Port
Clearance Certificate in original and three copies of following documents/
certificates; one each for Port, Customs and Immigration Authorities:

a) Vessel Particulars;
b) Load Port Cargo Survey Report;
c) Arrival ROB Report ( Bunker, ballast and draft F/A);
d) Cargo Manifest/Declaration
e) IMO Crew List;
f) Ports of Call List for Last 10 Voyages;
g) Maritime Declaration of Health including De-ratting /De-ratting
Exemption Certificate;
h) Crew Vaccination List
i) NIL List;
j) Crew’s Effects Declaration;
k) Passenger List;
l) Vessel’s Currency List (both Personal and Official);
m) Vessel’s Stores Declaration;
n) Vessel’s Properties Declaration;
o) Bonded Stores List;
p) Narcotics List;
q) Details of Radio Equipments;
r) All Standby Certificates of the vessel; such as Certificate of Registry,
Tonnage Certificate, Certificate of Class.;
s) Pre-Arrival Notification Security (PANS);

In addition to the above, the Vessel/Owners’ Agents shall submit any other
documents/certificates required by the Port / Customs / Immigration Authorities
including the documents/certificates as stipulated in Section 2.1 and submit the
same for verification as and when necessary.

 
 GOPALPUR PORTS LIMITED

 
2.9 Guidelines for Vessels at Berth
a. The Vessel shall have both the anchors secured in the hawse pipe.
b. The Vessels shall not use propellers except in an emergency with the
permission from the Port Signal Station.
c. The Vessels shall not lower the lifeboats into the water except in an
emergency with the permission from the Port Control/Signal Station.
d. A majority of the crew shall always stay on board of the Vessel so that in
case of any emergency the Vessel can cast off the berth and proceed to the
anchorage. The main propulsions, steering and anchor gears shall be in
working condition. Any repair or maintenance operations that may prolong
the time for readiness to depart, may take place only with the written
permission from the Port Authority.
e. The Vessel shall provide a proper and safe gangway equipped with save-all
net placed beneath the gangway. Proper illumination should be provided
near the gangway from sunset to sunrise in such a manner that the
gangway is clearly seen from the berth and from the Vessel.
f. All accidents, pollution of the water and damage to self, other vessels and
flotilla inside Port Limits and damage to Port property shall be immediately
reported to the Port Control/Signal Station by the Vessel/Owners’ Agents.
g. The Vessel/Owners’ Agents shall obtain prior permission from the Port
Authority to carry out any welding operations or such operations on the
open deck, outboard operations, fire and abandon ship drills, launching of
boats and rafts. Port Control shall be informed of the commencement and
completion of such operations.
h. Cleaning of the Vessels with chemicals, removing of old paint and rust is
prohibited in the Port. The Vessel/Owners’ Agents shall obtain permission
from the Port Authority prior to painting of the Vessel at the berth.

i. No Vessel shall carry out any work requiring immobilization while at berth
without prior permission from Dy. Conservator/Port Authority.

2.10 Ballasting/De-ballasting and Overboard Discharges

a) The ballasting/de-ballasting operation shall be carried out by the Vessel as
per provisions of IMO Ballast Water Management Programme. The
Vessels shall submit information as per IMO Ballast Water Reporting Form.
b) The Vessels at anchorage waiting for loading shall retain full ballast on
board until a confirmed berthing plan is communicated to the Vessel by the
Port Control/Signal Station.

 
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c) The term “over-side discharges” refers to the discharge of any solid waste
or any liquids from a Vessel other than ballast water.
d) Vessel’s garbage must be retained on board in suitable containers with
properly fitted covers. Garbage, dunnage and scrap materials should not be
dumped in Indian Territorial Waters. Burning of Vessel’s garbage is not
permitted within the Port Limits.
e) The Vessel shall not discharge hold washings and raw sewage inside the
Port.
f) The Vessels shall follow the MARPOL guidelines while dealing with
garbage, raw sewage and hold washings.
g) The Vessel shall have all its scuppers properly plugged while at berth.

2.11 Reporting of Loss of Cargo or Vessel’s Equipment

h) The Vessel/Owners’ Agents shall inform the Port Control/Signal Station
about loss of any cargo or Vessel's gear in the Port and shall, after obtaining
permission from the Port Authority, forthwith recover the lost article, if
practicable.
i) If such recovery is not made the Vessel/Owners’ Agents shall deliver to the
Port Authority a written report of the loss giving ;
a. the approximate location of the lost article;
b. a description of the lost article; and
c. any other pertinent details relating to the loss.
j) If the lost article is posing a hindrance to the port operations, the Port
Authority will remove/recover the article at the risk and expense of the
owner of the Vessel.

2.12 Weather Conditions

k) The weather parameters for operating the Vessel at Port will depend upon
the circumstances prevailing at that time. The Port Authority will consider
the circumstances before taking any decision to suspend and/or resume
operations.
l) Warning on severe weather conditions will be intimated to all the Vessels.
Port Authority shall decide about shifting of the Vessels from berth to
anchorage on the basis of severity of weather conditions which shall be
communicated to the Vessels.
c) The Port will hoist signals on top of Port Signal Station in case of adverse
weather conditions as per norms.

 
 GOPALPUR PORTS LIMITED

2.13 General Conditions

a) Every Vessel either seeking to enter or leave the harbour is subject to the
orders of the Port Authority in respect of her entry, departure, draught,
berth, anchorage, location, speed, direction and means and method of
movement.
b) A Vessel while in Port shall be subject to the direction of the Port Authority
with respect to her position, removal, the manner in which and the time
when the Vessel shall be moored, loaded or unloaded. A Vessel shall
proceed to the position assigned thereto by the Port Authority immediately
after such assignment unless the Port Authority otherwise directs.
c) Vessel/s at berth but not working cargo, shall have all the hatches
closed/well protected.
d) The Vessel/Owners’ Agents shall ensure that the Vessel;
i. does not encumber a channel or wrongfully occupy any berth;
ii. does not obstruct or impede navigation or the berthing of any other
vessel; or
iii. is not navigated in such a manner or at such a rate of speed so as to
endanger or damage other vessels or goods or operations in the Port or
adjacent thereto or cause injury or harm to any person or wildlife.
e) Except in accordance with a permit from the Port Authority, no person shall
cause or permit any vessel or floating property to tie up, moor, anchor, or
occupy a berth at any wharf, pier, buoy, float or pile owned or administered
by the Port Authority.
f) No person shall moor or make fast any boom or floating property:
i. to the outside of a Vessel moored at a berth; or
ii. to the berth in such a manner as to restrict the movement of any Vessel.
g) The Port Authority may refuse to allow any Vessel to enter the Port for any
reason. However, such a refusal shall normally be for the purpose of:
i. preventing danger to the population or damage to the environment;
ii. preventing an obstruction to navigation or use of the Port; or
iii. Preventing a Vessel from engaging in illegal or disruptive activities.
h) The Port Authority may order a Vessel to leave the Port or prohibit a Vessel
from entering the Port where, in the opinion of the Port Authority, that
Vessel:
i. is in a dangerous condition;

 
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ii. constitutes a hazard to navigation or the operations of the Port;
iii. may contaminate the Port; or
iv. may endanger the safety of any person or property in the Port.
h) The Vessel referred in Section 2.9 (f) and (g) shall forthwith comply with the
order of the Port Authority, failing which the Port Authority may take such
corrective action as is necessary to remedy the situation and the
Vessel/Owners’ Agents shall be liable to pay to the Port Authority such
costs.
i) The Vessel/Owners’ Agents shall carry out all the formalities for ingress
and egress and during stay of the Vessel at Gopalpur Port in relation to the
Customs, Immigration and Port Health in accordance with the provisions of
applicable laws of Republic of India.
j) Customs and Immigration officers will board all the Vessels on
arrival/before departure at/from berth. The Owners’ Agents of the Vessel
shall be responsible for necessary coordination.
k) The Master of the Vessel shall be responsible at all times for the safe
loading/unloading of the Vessel.
l) Master and Owners of the vessels shall be held liable and responsible for
the acts of crew and any person employed by them working outside or on
board the vessel.
m) The shifting and warping of Vessels, if required, shall be carried out as per
directions of the Port Control/Signal Station.
n) The Vessel shall ensure that no un-authorized persons board the Vessel
within the Port Limits. The crew of the Vessel shall check the identity of all
the persons boarding their Vessel. Accordingly, a gangway watch shall be
maintained at all the times by competent personnel and any unauthorized
attempt to board the Vessel shall be reported immediately to the Port
Control/signal Station.
o) The Vessel shall ensure that no unauthorized crafts are allowed alongside
whilst the Vessel is within the Port Limits.
p) No Vessel shall cast off without the directions of the Port Control/Signal
Station.
q) Vessels discharging petroleum in bulk shall observe the provisions of the
Petroleum Rules 1973 and other rules made in this regard from time to time.
r) The port will permit bunkering of vessel with petroleum fuel oil and
lubricants through road tankers and barges subject to the condition that the
vessel shall ensure observing all safety precautions.
s) A person/a firm will on request be issued with a license to hawk/sell goods
and services within the port or on board any vessel working in the port. The

 
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license will be for a period of 1/2 years subject to approval from Customs
Authorities.
t) The port may introduce registration of Steamer Agents at the port on
payment of requisite fees towards registration and security deposit.

Note: The above information and guidelines are subject to revision from time to
time.

xxx

 
 
GOPALPUR PORTS LIMITED

Annexure-I

To,
M/S: Gopalpur Ports Ltd.
Arjipalli, Ganjam.

Sub:- Pre-Arrival Notice for MV _________________________.

Sirs,
We are please to declare the subject vessel which is expected to arrive at your port at
_______ hrs on Dt_______ for Loading/Un-Loading ________ MT of ________Cargo
on account of ________ Importer/Exporter/Consignee. We will furnish all detail
particulars of the vessel in due course on receipt of the information.

Thanking you,
Yours faithfully,

(___________________________)
As Owner’s Agent of the Vessel.

   
  
GOPALPUR PORTS LIMITED

ANNEXURE – II

CONDITIONS OF USE OF FACILITIES AND SERVICES AT GOPALPUR

PORT.

1. All Vessels visiting the Port and using or utilising Port Facilities/Port Services
(defined below) shall do so at their sole and exclusive risk.
“Port Facilities” means all the facilities, assets, equipment and installations of
whatever nature existing at the Port as of the date hereof, whether the same are
fixed or movable, including, without limitation, the channel, berths, loading /
unloading facilities including buoys or other channel markings, and any such
or like facility, asset, equipment or installation; and
“Port Services” means any service, advice, instruction or assistance tendered
or provided by G o p a l p u r P o r t to the Vessel, including, without limitation, by
way of pilotage, towage, tug assistance, mooring or other navigational services.
2. These Conditions of Use shall apply in addition to any other laws, rules,
regulations or procedures enacted, promulgated, declared or issued by the
Government of India or Government of Orissa or by G o p a l p u r P o r t or any
other competent authority or the terms of any agreement entered into between
an Owner or his/its agent and G o p a l p u r P o r t or any berthing application
made or other document submitted by an Owner or his/its agent as required by
Gopalpur Port.
3. The Master shall at all times and under all circumstances be responsible for the
safe and proper operation and navigation of the Vessel. Whilst G o p a l p u r P o r t
shall endeavour to exercise every reasonable care, skill and diligence to ensure
the proper exercise and operation of the Port Services and the Port Facilities,
G o p a l p u r P o r t , nonetheless, makes no representation, guarantee or warranty
as to the adequacy, suitability, and fitness for purpose or safe conduct thereof.
4. The Master and the Owner shall be responsible for, indemnify and hold
harmless G o p a l p u r P o r t from and against all claims, losses, damages, delays,
costs (including legal costs), expenses and liabilities of every kind and nature
arising in any way whatsoever from any acts done or omissions made in the
course of the services provided by pilots, tugboats, stevedores, longshoremen or
any other service provider of the Port. Such Service Providers, although
employed by GOPALPUR PORT, shall for the purpose of these Conditions of Use
be deemed to be the servants of and in the service of the Master/Owner and
under their instructions.
Name of the vessel: M.V/M.T……………………………………………
Name of the Master: …………………………………………………………
Time/Date of Arrival at Anchorage:…………………………………………

Name, Signature& Seal of the Owner’s Agent.

   
 
GOPALPUR PORTS LIMITED

Annexure-III
Vessel Particulars
To

M/s. Gopalpur Ports Limited, Arjipalli,Ganjam

Dear Sirs,

Sub: MV………………… IMP/EXP of……………….. MT of…………………...Cargo

The relevant particulars of the subject vessel are as under:

NAME : MV “…………………….” TYPE: …………….. CARRIER

LOA : …………….. M BEAM: ……………..M
GRT : …………….. MT NRT: …………….. MT
DWT : …………….. MT
ARRIVAL DRAFT : FWD: ….. M AFT: ……. M MAX DRAFT: …………….. M
OFF. NO. …………….. CALL SIGN:
PORT OF REGISTER : FLAG:
TERMS OF CARRIAGE: BALLAST:
LOAD PORT : DISCHARGE PORT:
LAST PORT: NEXT PORT:
OWNER’S AGENT: M/S. CHARTERER’S AGENT: M/S.
CONSIGNEE: CONSIGNOR:
CARGO TYPE : B/L QUANTITY: …………….. MT
DECK CARGO:
ETA: DATE: …………….. TIME: …………….. ETD:
P & I: CLASS:

Thanking you,

Yours faithfully,
M/S ……………………….

AS AGENTS

CC: The Immigration Officer/Dy. Commissioner Customs.

   
   GOPALPUR PORTS LIMITED

Annexure –IV
PILOT BOOKING REQUEST
(INWARD/OUTWARD)
(Tick Which Ever Applicable)

To
Port Signal Station,
Gopalpur Ports Ltd.
Arjipalli, Ganjam.

Dear Sir,

a) MV_______________________ import/export Rotation Number ____________ will

be arriving/has arrived at Gopalpur Port anchorage at ________ hrs on
____________ and will be/is ready in all respects to berth and commence
loading/unloading of cargo. (In Ward)

b) MV_____________________________ import/export Rotation Number

___________will be completing her loading/unloading at ______hrs. on ______ and
will be ready for sailing in all respects including port clearance at ________hrs. on
_______. (Out Ward)

You are, therefore, requested to assign a pilot at____ hrs on ____ or as per convenience of
port to berth/sail the vessel. The draught of the vessel is: Fore:
________________Aft:_____________.

Yours faithfully

Owner’s Agents
Cc to : Master of MV_______________________.

   
    GOPALPUR PORTS LIMITED

Annexure –V
GOPALPUR PORTS LIMITED
INWARD PILOTAGE CERTIFICATE

Date: ……………………… No/GPL/IN/…………/2013

This is to certify that Capt………………………………………………………...has this day piloted

MV…………………………….......from…………........Sea………………………...to…………….Berth
No…………………………………..

Pilot Start Time ………………….hrs LT Pilot Boarded at ………………….hrs LT

Commenced Work…...…………...hrs LT Controls tested …………………...hrs LT

First Line Ashore…………………hrs LT All Fast …………………………...hrs LT

Completed Work………………….hrs LT Gangway Placed………………….hrs LT

Pilot Disembarked………………..hrs LT

Detentions if any………………………………………………………………………………….

Ship Particulars

Draft : Fore…………m Aft……………m LOA……………..m Beam……………m

GRT: …………………. Displacement MT Last Port : Sailed

Berth and Tug Details

Tug Used/in Attendance (1) (2)

Berth No. Side Alongside : Port/Starboard

Bow/Stern Bollard Number: ………………… VHF Communication Channel:……………..

Mooring plan Explained to Master : Maneuvering Diagram/Pilot Card Cited :

Deficiencies Noted : Remarks :

…………………………………………………. …………………………………………………..
…………………………………………………. …………………………………………………..
Master confirms that above particulars are correct and all ships certificates including ship’s
crew documents are appropriate and valid.

Signature of Pilot Signature of Master with Ship’s Seal

   
    GOPALPUR PORTS LIMITED

Annexure –VI
GOPALPUR PORTS LIMITED
OUTWARD PILOTAGE CERTIFICATE

Date: ……………………… No/GPL/OUT/…………/2013

This is to certify that Capt……………………………………on …………………has piloted

MV……………………………...from…………………...berth………………………...to………….

Pilot Boarded at ………………….hrs LT Controls tested ………………….hrs LT

Commenced single up…………...hrs LT All cast off ……………………….hrs LT

Pilot Disembarked ……………….hrs LT

Detentions if any………………………………………………………………………………….

Ship Particulars

Draft : Fore…………m Aft……………m LOA……………..m Beam……………m

GRT: …………………. Displacement MT Next Port : Sailed

Berth and Tug Details

Tug Used/in Attendance (1) (2)

Berth No. Side Alongside : Port/Starboard

Bow/Stern Bollard Number: ………………… VHF Communication Channel:……………..

Un Mooring plan Explained to Master : Maneuvering Diagram/Pilot Card Cited :

Deficiencies Noted : Remarks :

…………………………………………………. …………………………………………………..

…………………………………………………. …………………………………………………..

Master confirms that above particulars are correct and all ships certificates including ship’s crew
documents are appropriate and valid.

Signature of Pilot Signature of Master with Ship’s Seal

   
   GOPALPUR PORTS LIMITED

GOPALPUR PORTS LIMITED

PORT RECEPTION FACILITY

1. Category of waste for which collection facilities are available.

i) Annexure-I (Oil reception Facility)

Firms having approval from State Pollution Control Board, Odisha have been engaged for
collection of oily waste. Requisition to be placed to Port authority 48 hours in advance.

ii) Annexure-IV (Reception of Sewage)

Enlisted contractor will provide service of collection of sewage from vessels and will dispose the
same as per regulatory requirement. Requisition to be placed to Port authority 48 hours in advance.

III) Annexure-V (Reception of garbage)

01 For plastic, food waste, domestic wastes etc.: Through authorized contractor.
02 For e-waste and Biomedical waste: Through State Pollution Control Board approved
recycler.
03 For paper waste: Through State Pollution Control Board approved recycler.
For all above, requisition to be placed to Port authority 48 hours in advance.

2. Details of contact person for disposal of above waste.

Mr. Amlan Dutta, AGM (Environment)
Phone- 06811- 257699, Fax- (91)6811-257599, Mob: 9937041002
e-mail: [Link]@[Link]

3. Reception facility is available from 09.00 hrs. to 18.00 hrs.

4. Charges for each category of wastes.

i) Garbage wastes: A nominal fee of US$ 125.00 per vessel ( For one time collection
and quantity not more than 3 CBM ) will be charged on the ships visiting GPL along
with other port dues.
ii) Oily waste: Wharfage charge of US$ 150.00 will be charged from vessel intending to
dispose oily waste.