FINAL ANSWER KEY
Paper: The District Office Manual
Date of 21-08-2019
Examination
Question1:-Which of the following Register is maintained in form V, Appendix-B?
A:-Stamp Account
B:-Distribution Register
C:-New Case Register
D:-Fair Copy Register
Correct Answer:- Option-A
Question2:-L-Dis file is to be retained for____________ years.
A:-Permanently
B:-10 years
C:-3 years
D:-One year
Correct Answer:- Option-D
Question3:-What is procedure to be followed on a paper marked 'X.L.Dis'?
A:-Do not register, but return in original
B:-Do not register, but lodge
C:-Register and Lodge
D:-Register and Return in original
Correct Answer:- Option-B
Question4:-What is the periodicity of inspection by the head of section of the personal register of the clerk who is dealing with plague
correspondence?
A:-Once in a week
B:-Twice in a week
C:-Thrice in a week
D:-Once in two weeks
Correct Answer:- Option-B
Question5:-How many flags bearing the same letter or number on a file can be used?
A:-One
B:-Two
C:-Three
D:-No limitation
Correct Answer:- Option-A
Question6:-Distribution Register is destroyed after __________ years.
A:-10 years
B:-5 years
C:-3 years
D:-one year
Correct Answer:- Option-B
Question7:-How the strings of the upper file be tied in the case of 'linking files'?
A:-Round the lower file
B:-Round the upper file
C:-Under the lower file
D:-Under the upper file
Correct Answer:- Option-D
Question8:-The 'notes' shall be removed from the files submitted to
A:-Collector
B:-RDO
C:-Courts
D:-Government
Correct Answer:- Option-C
Question9:-A disposal that is not to be registered is marked as
A:-F
B:-D
C:-X
D:-L
Correct Answer:- Option-C
Question10:-A confidential paper must be placed in
A:-Double Envelops
B:-Green Envelops
C:-Red Envelopes
D:-Yellow Envelopes
Correct Answer:- Option-A
Question11:-Who is the custodian of 'Demi-official Correspondences'?
A:-Personal Assistant
B:-District Collector
C:-Sheristadar
D:-Head of Section
Correct Answer:- Option-B
Question12:-Which filling system is easier in taking out records and replacing them?
A:-Horizontal filing
B:-Cross filing
C:-Vertical filing
D:-Chronological filing
Correct Answer:- Option-C
Question13:-When a 'requisition slip' is kept in the place of the record?
A:-When the record is destroyed
B:-When the record is lost
C:-When the record is stolen
D:-When the record is taken out
Correct Answer:- Option-D
Question14:-The 'abstract of pendency' is prepared in Form No: _________.
A:-Form V
B:-Form VI
C:-Form VII
D:-Form VIII
Correct Answer:- Option-C
Question15:-A posting list will be submitted to the Collector at least once in
A:-Fortnight
B:-Week
C:-Month
D:-Quarter
Correct Answer:- Option-B
Question16:-Envelopes should be made by ____________ of the office, in his spare time.
A:-Muchi
B:-Duffedar
C:-Peon
D:-Sweeper
Correct Answer:- Option-A
Question17:-Rough notes and Drafts should be made on
A:-Fresh paper
B:-Cheapest paper
C:-Printed notes
D:-Back of new forms
Correct Answer:- Option-B
Question18:-Personal Register is destroyed after ___________ years.
A:-10 years
B:-5 years
C:-3 years
D:-one year
Correct Answer:- Option-B
Question19:-Percentage of pendency is to be entered in the _____________ column of the Arrear List.
A:-4th
B:-3rd
C:-7th
D:-5th
Correct Answer:- Option-C
Question20:-Buildings are classified in how many numbers, for the purpose of providing ordinary fire appliances?
A:-3 Classes
B:-Only one
C:-4 Classes
D:-Two Classes
Correct Answer:- Option-D
Question21:-'Particulars of valuables enclosed', in which of the following registers, such a column appears?
A:-Security Register
B:-Suit Register
C:-Periodical Register
D:-Personal Register
Correct Answer:- Option-A
Question22:-In which column of the Suit Register, the number and date of order sanctioning to perfect appeal, shall be entered?
A:-10th
B:-12th
C:-11th
D:-13th
Correct Answer:- Option-B
Question23:-To whom, the clerk on leaving the office, hand over the updated copy of manual?
A:-Sheristadar
B:-Section Head
C:-Successor
D:-Record Keeper
Correct Answer:- Option-C
Question24:-Duties and Responsibilities of Sheritadar is contained in ___________ paragraph of DOM.
A:-9th
B:-10th
C:-11th
D:-12th
Correct Answer:- Option-D
Question25:-The person who is responsible to see that the Collector's room is properly swept
A:-Peon
B:-Driver
C:-Security Officer
D:-Duffedar
Correct Answer:- Option-D
Question26:-Which is mode of communication to the Shirestadar by a peon reporting the outbreak of small pox in his dwelling place?
A:-post card
B:-Inland letter
C:-Type written
D:-Telephonic message
Correct Answer:- Option-D
Question27:-A clerk proceeding on casual leave, needs to hand over office key in his custody to
A:-Other clerk
B:-Section head
C:-Security staff
D:-Shirestadar
Correct Answer:- Option-B
Question28:-Returns due on a Sunday will be sent on
A:-On the day before Sunday
B:-On the same day
C:-One day after Sunday
D:-None of the above
Correct Answer:- Option-A
Question29:-Who is the person responsible for the proper maintenance of 'Call Book'?
A:-Tappal clerk
B:-Record keeper
C:-Fair copy supt.
D:-Dispatch clerk
Correct Answer:- Option-A
Question30:-New case Register is destroyed after ____________ years.
A:-10 years
B:-5 years
C:-3 years
D:-one year
Correct Answer:- Option-B
Question31:-Who is the person authorized to read the Govt: Gazette carefully and invite the attention of the collector on important matters?
A:-Sheristadar
B:-Personal Assistant
C:-Section Heads
D:-Camp clerk
Correct Answer:- Option-C
Question32:-Which of the following Register is maintained in Form IV, Appendix-B?
A:-Personal Register
B:-Distribution Register
C:-New Case Register
D:-Fair Copy Register
Correct Answer:- Option-D
Question33:-What is the maximum number of 'Call Books' to be used in an office?
A:-5
B:-2
C:-3
D:-One
Correct Answer:- Option-D
Question34:-How many columns are there in a Register of New Cases?
A:-6
B:-4
C:-5
D:-3
Correct Answer:- Option-B
Question35:-What is the colour of fly leaf of current file?
A:-Blue
B:-Yellow
C:-Brown
D:-White
Correct Answer:- Option-A
Question36:-How many days of casual leave will be forfeited towards the penalty for 3 days of late attendance without permission?
A:-3 days
B:-Two days
C:-One day
D:-One and half days
Correct Answer:- Option-C
Question37:-What is meant by 'X N. Dis?
A:-Do not register and not return in original
B:-Register and Return in original
C:-Do not register, but return in original
D:-Register and Not to return in original
Correct Answer:- Option-C
Question38:-Stock Files are
A:-Routine File
B:-Orders File
C:-K Dis File
D:-N Dis File
Correct Answer:- Option-B
Question39:-Action is to be taken on a paper within a period of ___________ days inclusive of holidays.
A:-5
B:-7
C:-20
D:-2
Correct Answer:- Option-A
Question40:-Record room is to be inspected by head of the office in every
A:-December
B:-March
C:-January
D:-April
Correct Answer:- Option-D
Question41:-A Pauper suit register contains ____________ columns.
A:-5
B:-7
C:-20
D:-2
Correct Answer:- Option-B
Question42:-Official Communications to Hon:High Court is addressed to
A:-Chief Justice
B:-Registrar
C:-Advocate General
D:-Govt: Pleader
Correct Answer:- Option-B
Question43:-Fair Copy Register is destroyed after _________ years.
A:-10 years
B:-5 years
C:-3 years
D:-one year
Correct Answer:- Option-C
Question44:-D-Dis file is to be retained for __________ years.
A:-Permanently
B:-10 Years
C:-3 Years
D:-One Year
Correct Answer:- Option-B
Question45:-Which of the following Register is maintained in Form XI, Appendix-B?
A:-Personal Register
B:-Distribution Register
C:-Periodical Register
D:-Fair Copy Register
Correct Answer:- Option-C
Question46:-The Revenue Business Report to be sent to Board by the Collector is in the ___________ form.
A:-Appendix-G
B:-Appendix-F
C:-Appendix-H
D:-Appendix-K
Correct Answer:- Option-B
Question47:-Tapal book contains ___________ columns.
A:-5
B:-7
C:-20
D:-2
Correct Answer:- Option-A
Question48:-Copies of proceedings on disciplinary cases against the staff members should be signed by
A:-Head of Section
B:-Head of Department
C:-Head of Office
D:-RDO
Correct Answer:- Option-C
Question49:-Attendance has to be close daily after ____________ minutes.
A:-60 minutes
B:-45 minutes
C:-30 minutes
D:-10 minutes
Correct Answer:- Option-D
Question50:-How many days of 'Special Casual Leave' are allowed in a year for voluntary donation of blood?
A:-3 days
B:-Two days
C:-One day
D:-One and Half days
Correct Answer:- Option-B
Question51:-Personal Papers relating to officials shall be indexed under
A:-Office concerned
B:-Name of Officer
C:-Posts held
D:-District wise
Correct Answer:- Option-B
Question52:-Administration reports to be sent to Govt :
A:-Monthly
B:-Quarterly
C:-Half Yearly
D:-Annually
Correct Answer:- Option-D
Question53:-The word 'Jamabandi' refers to inspection of
A:-Land Tribunals
B:-Village Offices
C:-Taluk offices
D:-Deputy Tahsildar's office
Correct Answer:- Option-B
Question54:-A Deputy Collector (LR) closes an encroachment file due to undue delay in receiving a report from the village office. What is it called?
A:-Filing
B:-Lodge
C:-Premature disposal
D:-Sent to records
Correct Answer:- Option-C
Question55:-Which of these disposals are put into brown paper disposal jackets?
A:-K and N
B:-R and L
C:-L and D
D:-R and D
Correct Answer:- Option-D
Question56:-A paper can be transferred to call book, it there is no action for a period of
A:-6 months
B:-12 months
C:-24 months
D:-9 months
Correct Answer:- Option-A
Question57:-Revenue Business returns is to be submitted by
A:-20th of the month
B:-25th of the month
C:-30th of the month
D:-25th of every month
Correct Answer:- Option-A
Question58:-Stamp Account Register is destroyed after ____________ years.
A:-10 years
B:-5 years
C:-3 years
D:-one year
Correct Answer:- Option-C
Question59:-___________ is the latest method of preserving files in an office.
A:-Binding
B:-Lamination
C:-Digitalization
D:-Printing
Correct Answer:- Option-C
Question60:-Which of the following Register is maintained in Form 11, Appendix-B?
A:-Personal Register
B:-Distribution Register
C:-New Case Register
D:-Fair Copy Register
Correct Answer:- Option-A
Question61:-Casual leave can be combined with
A:-Earned Leave
B:-Commuted Leave
C:-Half Pay Leave
D:-None of the above
Correct Answer:- Option-D
Question62:-Which of the following details will be obtained from the 'list of record files'?
A:-Date of disposal
B:-New case number
C:-Number and Subject
D:-Natural of disposal
Correct Answer:- Option-C
Question63:-Who is the custodian of one set of duplicate keys of office?
A:-Head Clerk
B:-Head of Section
C:-Head Peon
D:-Head Watchman
Correct Answer:- Option-D
Question64:-Disciplinary proceedings may be initiated against a clerk if he had submitted a stamped document
A:-Without punching
B:-Without opening
C:-Without sealing
D:-Without numbering
Correct Answer:- Option-A
Question65:-Where a dispatch stamp will be affixed on, if there is an office copy of the dispatched paper?
A:-Current file
B:-Office copy
C:-Fair copy
D:-Margin of note file
Correct Answer:- Option-B
Question66:-What is the date fixed for submission of Revenue Business Report by a Divisional Officer to the Collector?
A:-5th of every month
B:-10th of the month of the following half year
C:-1st of the month of the following half year
D:-20th of the month of the following half year
Correct Answer:- Option-B
Question67:-Which of the following register not maintained in a Deputy Tahsildar's Office?
A:-Distribution Register
B:-Personal Register
C:-Periodical Register
D:-Fair Copy Register
Correct Answer:- Option-D
Question68:-Who will sort the tapals received in section wise with the assistance of Tapal Clerk?
A:-Camp clerk
B:-Head clerk
C:-Sheristadar
D:-Dispatch clerk
Correct Answer:- Option-C
Question69:-Which of the following is not to be noted in a Fair Copy Register?
A:-Date of Dispatch
B:-Date of receipt by Clerk
C:-Date of receipt by Supt.
D:-Date of receipt by Typist
Correct Answer:- Option-B
Question70:-Abstract of pending files in Form VII should be prepared on ___________ of every month.
A:-1st
B:-5th
C:-10th
D:-20th
Correct Answer:- Option-A
Question71:-Record Issue Register is destroyed after ____________ years.
A:-10 years
B:-5 years
C:-3 years
D:-one year
Correct Answer:- Option-C
Question72:-Which of the following Register is maintained in Form VIII B, Appendix-B?
A:-Personal Register
B:-Distribution Register
C:-Pauper Suit Register
D:-Fair Copy Register
Correct Answer:- Option-C
Question73:-Which of the following Register is maintained in Form XV, Appendix-B?
A:-Personal Register
B:-Security Register
C:-New Case Register
D:-Fair Copy Register
Correct Answer:- Option-B
Question74:-Who will maintain the Call Book in a Deputy Tahsildar's Office?
A:-Tapal Clerk
B:-Dy. Tahsildar
C:-Head Clerk
D:-Record Keeper
Correct Answer:- Option-C
Question75:-The 'Title' of the file and the entry in column 4 of __________ Register will be identical.
A:-Dispatch Register
B:-Distribution Register
C:-Fair Copy Register
D:-Personal Register
Correct Answer:- Option-D
Question76:-In all correspondences, the Govt; is treated as
A:-Singular
B:-Plural
C:-Based on merit
D:-None of the above
Correct Answer:- Option-B
Question77:-Pauper Suit register is destroyed after ____________ years.
A:-10 years
B:-5 years
C:-3 years
D:-One year
Correct Answer:- Option-A
Question78:-The 'Hearing Card' will be kept always on the
A:-Notice Board
B:-Postings book
C:-Collector's table
D:-Sheristadar's Table
Correct Answer:- Option-C
Question79:-Who will arrange the papers submitted to collector properly in office and in camp?
A:-Camp Clerk
B:-Duffedar
C:-Head Peon
D:-Head watchman
Correct Answer:- Option-A
Question80:-Second punching will be done with
A:-Star punching
B:-Diamond punching
C:-Circular punching
D:-Machine punching
Correct Answer:- Option-B
Question81:-Who will prepare the 'Revenue Business Report' in Collectorate?
A:-Sheristadar
B:-ADM
C:-Fair Copy Supt.
D:-Camp Clerk
Correct Answer:- Option-C
Question82:-Which of the following is maintained in Form VI, Appendix-B?
A:-Reference Slip
B:-Distribution Register
C:-New Case Register
D:-Fair Copy Register
Correct Answer:- Option-A
Question83:-All the stamps in a file to be sent to record room will be punched with
A:-Star punching
B:-Diamond punching
C:-Circular punching
D:-Machine punching
Correct Answer:- Option-C
Question84:-Every clerk who will be marked with periodicals needs to be maintained a _________ register.
A:-Personal Register
B:-Stock file
C:-Periodical Register
D:-Security Register
Correct Answer:- Option-C
Question85:-In a Fair Copy Register, what the letter 'C' prefixed to date of approval represents?
A:-Draft Approved in Camp
B:-Draft Approved by Collector
C:-Matter related to 'Court'
D:-Matter to be presented before the Cabinet Meeting
Correct Answer:- Option-A
Question86:-A current originated from the Collectorate is treated as
A:-Very important case
B:-Fresh case
C:-Original case
D:-New case
Correct Answer:- Option-D
Question87:-Arrear List is destroyed after __________ years.
A:-10 years
B:-5 years
C:-3 years
D:-One year
Correct Answer:- Option-C
Question88:-Who will note the date and place of hearing on files ordered for posting by the Collector?
A:-Camp Clerk
B:-Heads of section
C:-Section Clerk
D:-Sheristadar
Correct Answer:- Option-B
Question89:-Where the word 'draft submitted' with dated initial will be noted?
A:-At the foot of note
B:-At the foot of draft
C:-At the top of note
D:-At the top of draft
Correct Answer:- Option-A
Question90:-Copy Application Register is destroyed after ___________ years.
A:-10 years
B:-5 years
C:-3 years
D:-One year
Correct Answer:- Option-A
Question91:-Which of the following Register is maintained in Form VII, Appendix-B?
A:-Personal Register
B:-Distribution Register
C:-New Case Register
D:-Pending List
Correct Answer:- Option-D
Question92:-The Revenue Business Report to be sent to RDO by the Tahsildar is in the _________ form.
A:-Appendix-G
B:-Appendix-F
C:-Appendix-H
D:-Appendix-K
Correct Answer:- Option-C
Question93:-Where the reply to the question noted by the collector in the margin will be supplied by the section?
A:-In the margin below the question
B:-In separate sheet
C:-In continuation to the note
D:-In the draft
Correct Answer:- Option-C
Question94:-Date of receipt of a current by the section should be noted in 3rd column of
A:-Personal Register
B:-Distribution
C:-Dispatch Register
D:-Security Register
Correct Answer:- Option-A
Question95:-Reason for rejection of a petition should be specified in the
A:-Dispatch register
B:-petitions register
C:-Diary register
D:-Draft order
Correct Answer:- Option-D
Question96:-Who should see that the typed papers were received back after the sign of the Collector and the same were dispatched without any
delay?
A:-Typist
B:-Fair Copy Supt.
C:-Section Clerk
D:-Dispatch Clerk
Correct Answer:- Option-B
Question97:-Urgent Communications to Govt: must be sent in an envelope marked
A:-Urgent
B:-Special attention
C:-Demi-official
D:-Immediate
Correct Answer:- Option-A
Question98:-Security Register is destroyed after __________ years.
A:-10 years
B:-5 years
C:-3 years
D:-one year
Correct Answer:- Option-A
Question99:-The Revenue Business Report to be sent to Collector by the R.D.O. in the ________ form.
A:-Appendix-G
B:-Appendix-F
C:-Appendix-H
D:-Appendix-E
Correct Answer:- Option-A
Question100:-K-Dis file is to be retained for __________ years.
A:-Permanently
B:-10 Years
C:-3 Years
D:-One Year
Correct Answer:- Option-C
