TUITION AND OTHER FEES

UNIVERSITY OF SAINT LOUIS

Parent’s/Student’s Orientation
A.Y. 2020 - 2021
FUNCTIONS OF THE FINANCE OFFICE TO STUDENT’s
SERVICES

1. Provides assessment of
school fees and issues
clearance of accounts to
the students of the
University.
TUITION AND OTHER FEES

At the beginning of each school

year, the Office of the VP for
Finance publishes a general
announcement on the breakdown of
tuition and other fees and the terms
of payment for each semester.
 TUITION FEE PER UNIT FOR AY 2020 - 2021
 BOARD PROGRAMS - Programs or courses with board exams

 NON-BOARD PROGRAMS – non-board courses or programs

(Business Administration, Financial Management, Marketing
Management, Accounting Management, Information Technology,
Computer Science, HTM, HRM, and other non-board programs)
YEAR LEVEL BOARD NON-BOARD
PROGRAMS PROGRAMS

First Year and Second Year P621.00 P563.00

Third Year P540.00 P490.00

Fourth Year and Fifth Year

P441.96
 MISCELLANEOUS AND OTHER FEES

 Across all levels and programs, the

University charges the same amount for
miscellaneous and other fees except for
test paper fee where charges is based on
the unit equivalent of the subject. This
Academic Year 2020-2021, in
consideration with the pandemic, the
University had forgone many miscellaneous
charges and discounted on the following:
 MISCELLANEOUS AND OTHER FEES
SCHOOL FEES DISCOUNT
Registration Fee 25%
Library Fee 67%
Medical and Dental Fee 100%
Athletic Fee 100%
Guidance and Counselling 50%
Publication Fee 50%
Instructional Dev’t Fee 25%
ICT Fee 25%
Testpaper Fee 100%
ID 5%
Community Service Fee 40%
Insurance Fee 0%
CCA Fee 100%
Institutional Membership Fee 0%
Activity Fee 50%
Departmental Fee 50%
Research Fee 50%
Sports Participation Fee 100%
Postage Fee 0%
SSC Fee 50%
Student’s Handbook (for Incoming New students) 0%
 MISCELLANEOUS AND OTHER FEES

 Fees for the use of the Learning Management

System shall be added in the Prelim
Assessment as the University is still negotiating
on possible discounts with the service provider.
 When face-to-face based learning is allowed
by the government, adjustment of fees on the
use of laboratory and other University
facilities shall be made.
FUNCTIONS OF THE FINANCE OFFICE TO
STUDENT’s SERVICES

2. Accepts payment, issues official

receipts and maintains complete
accounting records of every
payment made by the student.
SCHEDULE OF PAYMENT
 The required down payment should be
paid upon enrolment.
 Tuition and other school fees may be paid
either in full or on an installment basis
 For installment, payment of fees shall be
equally distributed during Prelim, Mid-term
and Final examinations. The Finance Office
accepts payment of any amount of fees, at
anytime (within office hour).
 Please do note that all monetary transactions are
carried out at the Finance Office only particularly
at the Cashier’s Window.
 Kindly demand for the original copy of the Official
Receipt when making payment and have time to
check on the details of the receipt if the following
data are correct:
o Name of the payee or the student
o ID number/Course and Year
o Amount paid
o Purpose of payment
 In case of any error in the official receipt, kindly
bring to the attention of the Cashier or to the
University Treasurer any discrepancy/ies in order to
immediately correct the error.
WITHDRAWAL OF ENROLMENT
 Any student desiring to discontinue his studies during
the semester or summer term, must notify the
Academic Dean and secure a "Petition for
withdrawal of enrolment" from the same office. His
petition to drop his subjects shall be effective only
when the form is duly accomplished and filed at the
Accounting Office.

 Students withdrawing from the University after they

have officially enrolled shall be charged for their
fees according to the rules as promulgated by
CHED (MORPHE 2008) where:
 WITHDRAWAL OF ENROLMENT

A student who withdraws, in writing:

o Within the 1st week after the beginning of classes, and
who has already paid the pertinent tuition and other
school fees in full or for any length longer than one
month, may be charged 25% of the total amount due
for the school term, regardless whether or not the
student has actually attended classes.
o If he withdraws within the 2nd week of classes, he will
be charged 50% of the total amount due for the school
term, regardless whether or not the student has actually
attended classes.
WITHDRAWAL OF ENROLMENT
The student may be charged all the fees in full
if he withdraws anytime after the second week
of classes. However, if the transfer or
withdrawal is due to a justifiable reason (such
as serious illness) the student should be
charged the pertinent fees up to and including
the last month of attendance.
WITHDRAWAL OF ENROLMENT DURING
THE SHORT-TERM PERIOD

The same rule will be followed with the

understanding that two (2) class days of
summer are equivalent to one week of the
regular semester.
FUNCTIONS OF THE FINANCE OFFICE
TO STUDENT’s SERVICES
3. Processes and disburses any
financial claims of students
 REFUND
REFUND arises due to overpayment of fees, either actually paid or due to
crediting of financial assistance, grants or scholarships.

PROCEDURE:
1. Submit application letter to the Secretary of the VP for Finance. Request
letter should be addressed to the VP for Finance.
2. The Accounting Office processes the refund, through check vouchers or
petty cash vouchers.
3. The Office of the University Treasurer assigns check to the check voucher
4. The VP for Finance and the University President approves and signs the
check voucher and the check.
5. The approved check shall be released by the Disbursing Cashier. The
Disbursing Cashier informs the student or parent through text that check
is ready for release.

Please take note that we allow transfer of refund to sibling/s upon written
request of the parents.
 CARRY-OVER OF REFUND
 OVERPAYMENT can be REFUNDED or can be
APPLIED to the account of the student for the
following academic year.
Should the student prefer to refund, then,
request letter is required.
If the student did not apply or submit a
refund letter, an automatic carry over of
the refund as advance payment for the
subsequent academic year is done.
 FUNCTIONS OF THE FINANCE OFFICE
TO STUDENT’s SERVICES
4. Keeps record of all student's financial transactions in the University.
Below is a sample record of the student’s financial transaction generated from the system.
 WHERE TO PAY?
1. USL Accounting Office

2. Union Bank through over-the counter payment

facility
Procedures:
a. Proceed to Union Bank.
b. Fill-out deposit slip and present the same to
the teller for deposit
c. Secure validated deposit slip
d. Proceed to USL Accounting Office and secure
official receipt
 WHERE TO PAY?

3. Bank of the Philippine Island

A. Over-the-counter payment
a. Go to the nearest BPI branch near you
b. Fill-out deposit slip
Payee: University of Saint Louis Tuguegarao
Account Number: 8693-1522-25
***In the space below, please write the student’s name and ID number

c. Proceed to the bank teller

d. Secure validated deposit slip
e. Capture screenshot of the validated deposit
slip and send a copy to [email protected]
 WHERE TO PAY?

Bank of the Philippine Island (BPI)

B. On-line or bank transfer payment
a. Use the bank’s application for online
payment
 Payee: University of Saint Louis Tuguegarao
 Account Number: 8693-1522-25
 Name of the student and ID Number

b. Capture screenshot of the confirmation notice

and send a copy to [email protected].
Complete details including reference number
must be captured.

4. Rizal Commercial Banking Corporation (RCBC)

 WHERE TO PAY?

A. Over-the-counter payment
a. Go to the nearest RCBC branch near you
b. Fill-out deposit slip
 Payee: University of Saint Louis Tuguegarao
 Account Number: 9032292890
 ***In the space below, please write the student’s name and ID number

c. Proceed to the bank teller

d. Secure validated deposit slip
e. Capture screenshot of the validated deposit
slip and send a copy to
[email protected]
 WHERE TO PAY?

B. On-line or bank transfer payment

a. Use the bank’s application for online
payment
 Payee: University of Saint Louis Tuguegarao
 Account Number: 8693-1522-25
 Name of the student and ID Number

b. Capture screenshot of the confirmation

notice and send a copy to
[email protected]. Complete details
including reference number must be
captured.
 WHERE TO PAY?

The University is currently processing its

partnership to the following Bill’s Payment
Centers and Banks where you can payment
can be done:
1. Cebuana Llhuiller
2. SM Store
3. Bank of the Phillipine Island
4. Landbank of the Philippines
5. Rizal Commercial Bank
OFFICE SCHEDULE:

The Office is open for

payment/collection
transactions from Monday to
Friday, 8:00am to 11:45am
and 1:30pm to 3:45pm.
THANK YOU for entrusting your INVESTMENT
(children) to the University. May your
investment GROW and may it EARN a higher
return in the future.